Privacy Act of 1974; System of Records, 73255-73256 [E8-28606]

Download as PDF 73255 Federal Register / Vol. 73, No. 232 / Tuesday, December 2, 2008 / Notices graduates for follow-on training to Air National Guard/Air Force Reserve and other Air Force/Navy training units. Provides data for and documents proceedings in the event of Training Review Board actions. Maintains data and tracks the training and qualifications of instructor pilots and other training cadre. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM MANAGER AND ADDRESS: DEPARTMENT OF DEFENSE Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150–4325. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150–5000. Individuals should provide in writing their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, and current home address, and telephone number. Request should be signed by the requester. STORAGE: RECORD ACCESS PROCEDURES: Paper records in file folders and electronic storage media. Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150–5000. Individuals should provide in writing their full name, Social Security Number, office or organization where currently assigned, if applicable, and current home address, and telephone number. Request should be signed by the requester. RETRIEVABILITY: By individual’s name and/or Social Security Number (SSN). SAFEGUARDS: Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force installations. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to records, (database) data, by users (including students, training cadre, flight training managers, and system administrators) is controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions. User roles and permissions are established and assigned in accordance with individual responsibilities; i.e., student, instructor, training manager, system manager. jlentini on PROD1PC65 with NOTICES RETENTION AND DISPOSAL: Hardcopy reports such as student grade book and other paper reports generated for instructor, flight commander, etc., reference, are destroyed one year after completion of training; Training Review Board records are retained for one year. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Electronic records are retained as active at least two years. VerDate Aug<31>2005 20:52 Dec 01, 2008 Jkt 217001 CONTESTING RECORDS PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Individuals and Defense Integrated Military Human Resources System. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [Docket ID USAF–2008–0038] Privacy Act of 1974; System of Records AGENCY: Department of the Air Force, DoD. Notice to Alter a System of Records. ACTION: SUMMARY: The Department of the Air Force proposes to alter a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective on January 2, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330–1800. FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696–7557. SUPPLEMENTARY INFORMATION: The Department of the Air Force’s notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, were submitted on October 27, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996, (February 20, 1996, 61 FR 6427). Dated: November 25, 2008. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. F036 AF DP C Family Services Volunteer Records (June 11, 1997, 62 FR 31793). CHANGES: [FR Doc. E8–28601 Filed 12–1–08; 8:45 am] BILLING CODE 5001–06–P PO 00000 Department of the Air Force * * * * * SYSTEM NAME: Delete entry and replace with ‘‘Family Services Volunteer and Request Records.’’ Frm 00016 Fmt 4703 Sfmt 4703 E:\FR\FM\02DEN1.SGM 02DEN1 73256 Federal Register / Vol. 73, No. 232 / Tuesday, December 2, 2008 / Notices SYSTEM LOCATION: F036 AF DP C Delete entry and replace with ‘‘Family Services and Field Personnel Records Group (FPerRGp) at the respective unit of assignment or servicing Military Personnel Flight. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.’’ CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘All current and former participants.’’ CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Full name, Social Security Number (SSN), Social Security Number, address, and associated information relating to an individual’s training, honors/awards, participation, requests for early return to country of origin and associated actions.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘10 U.S.C. 8013, Secretary of the Air Force; Air Force Regulation 211–24, Family Services Program and E.O. 9397 (SSN).’’ * * * * * NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/ Personnel for Military Personnel, Randolph Air Force Base, TX 78150– 6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records. Request must include full name, address, Social Security Number (SSN) and be signed.’’ jlentini on PROD1PC65 with NOTICES RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to records contained in this system of records should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/ Personnel for Military Personnel, Randolph Air Force Base, TX 78150– 6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records. Request must include full name, address, Social Security Number (SSN) and be signed.’’ * * * * * VerDate Aug<31>2005 20:52 Dec 01, 2008 Jkt 217001 RETENTION AND DISPOSAL: SYSTEM NAME: Family Services Volunteer and Request Records. SYSTEM LOCATION: Family Services and Field Personnel Records Group (FPerRGp) at the respective unit of assignment or servicing Military Personnel Flight. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All current and former participants. CATEGORIES OF RECORDS IN THE SYSTEM: Full name, Social Security Number (SSN), Social Security Number, address, and associated information relating to an individual’s training, honors/awards, participation, requests for early return to country of origin and associated actions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 8013, Secretary of the Air Force; Air Force Regulation 211–24, Family Services Program and E.O. 9397 (SSN). PURPOSE(S): To document an individual volunteer’s training, honors/awards, participation, and associated actions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ that appear at the beginning of the Air Force’s compilation of systems of records apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: In active volunteer status, retained indefinitely or until superseded. The record of a volunteer who transfers or who has not been credited with participation in a 90-day period is placed in an inactive file and destroyed after 2 years by tearing into pieces, shredding, pulping, macerating, or burning. SYSTEM MANAGER(S) AND ADDRESS: Assistant Deputy Chief or Staff/ Personnel for Military Personnel, Randolph Air Force Base, TX 78150– 6001. NOTIFICATION PROCEDURE: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/ Personnel for Military Personnel, Randolph Air Force Base, TX 78150– 6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records. Request must include full name, address, Social Security Number (SSN) and be signed. RECORD ACCESS PROCEDURES: Individuals seeking access to records contained in this system of records should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/ Personnel for Military Personnel, Randolph Air Force Base, TX 78150– 6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records. Request must include full name, address, Social Security Number (SSN) and be signed. CONTESTING RECORD PROCEDURES: Maintained in visible file binders/ cabinets or card files. The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37–132; 32 CFR part 806b; or may be obtained from the system manager. RETRIEVABILITY: RECORD SOURCE CATEGORIES: STORAGE: Retrieved by name. SAFEGUARDS: Records from this system of records may be accessed by person(s) in performance of official duties who are properly screened and cleared for needto-know. Records will be maintained in locked rooms. PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 Information obtained from individual volunteer or is based on program participation as documented by other means. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–28606 Filed 12–1–08; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\02DEN1.SGM 02DEN1

Agencies

[Federal Register Volume 73, Number 232 (Tuesday, December 2, 2008)]
[Notices]
[Pages 73255-73256]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-28606]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0038]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to alter a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 2, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on October 27, 2008, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF DP C
    Family Services Volunteer Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Family Services Volunteer and 
Request Records.''

[[Page 73256]]

System location:
    Delete entry and replace with ``Family Services and Field Personnel 
Records Group (FPerRGp) at the respective unit of assignment or 
servicing Military Personnel Flight. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``All current and former 
participants.''

Categories of records in the system:
    Delete entry and replace with ``Full name, Social Security Number 
(SSN), Social Security Number, address, and associated information 
relating to an individual's training, honors/awards, participation, 
requests for early return to country of origin and associated 
actions.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Air Force Regulation 211-24, Family Services Program and 
E.O. 9397 (SSN).''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to or visit the Family Services Office 
of the Air Force installation in question or to the Assistant Deputy 
Chief or Staff/Personnel for Military Personnel, Randolph Air Force 
Base, TX 78150-6001. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records.
    Request must include full name, address, Social Security Number 
(SSN) and be signed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records contained in this system of records should address written 
inquiries to or visit the Family Services Office of the Air Force 
installation in question or to the Assistant Deputy Chief or Staff/
Personnel for Military Personnel, Randolph Air Force Base, TX 78150-
6001. Official mailing addresses are published as an appendix to the 
Air Force's compilation of systems of records.
    Request must include full name, address, Social Security Number 
(SSN) and be signed.''
* * * * *
F036 AF DP C

System name:
    Family Services Volunteer and Request Records.

System location:
    Family Services and Field Personnel Records Group (FPerRGp) at the 
respective unit of assignment or servicing Military Personnel Flight. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.

Categories of individuals covered by the system:
    All current and former participants.

Categories of records in the system:
    Full name, Social Security Number (SSN), Social Security Number, 
address, and associated information relating to an individual's 
training, honors/awards, participation, requests for early return to 
country of origin and associated actions.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Regulation 
211-24, Family Services Program and E.O. 9397 (SSN).

Purpose(s):
    To document an individual volunteer's training, honors/awards, 
participation, and associated actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the Air 
Force's compilation of systems of records apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in visible file binders/cabinets or card files.

Retrievability:
    Retrieved by name.

Safeguards:
    Records from this system of records may be accessed by person(s) in 
performance of official duties who are properly screened and cleared 
for need-to-know. Records will be maintained in locked rooms.

Retention and disposal:
    In active volunteer status, retained indefinitely or until 
superseded. The record of a volunteer who transfers or who has not been 
credited with participation in a 90-day period is placed in an inactive 
file and destroyed after 2 years by tearing into pieces, shredding, 
pulping, macerating, or burning.

System manager(s) and address:
    Assistant Deputy Chief or Staff/Personnel for Military Personnel, 
Randolph Air Force Base, TX 78150-6001.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to or visit the Family Services Office of the Air Force installation in 
question or to the Assistant Deputy Chief or Staff/Personnel for 
Military Personnel, Randolph Air Force Base, TX 78150-6001. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records.
    Request must include full name, address, Social Security Number 
(SSN) and be signed.

Record access procedures:
    Individuals seeking access to records contained in this system of 
records should address written inquiries to or visit the Family 
Services Office of the Air Force installation in question or to the 
Assistant Deputy Chief or Staff/Personnel for Military Personnel, 
Randolph Air Force Base, TX 78150-6001. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records.
    Request must include full name, address, Social Security Number 
(SSN) and be signed.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from individual volunteer or is based on 
program participation as documented by other means.

Exemptions claimed for the system:
    None.

[FR Doc. E8-28606 Filed 12-1-08; 8:45 am]
BILLING CODE 5001-06-P