Privacy Act of 1974; System of Records, 73254-73255 [E8-28601]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 73, Number 232 (Tuesday, December 2, 2008)]
[Notices]
[Pages 73254-73255]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-28601]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0037]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 2, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on October 27, 2008, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF AETC B

System name:
    Graduate Training Integration Management System Records.

System location:
    Primary Location: Department of Air Force, HQ AETC/A3IS, Hangar 6, 
Suite 1, 1150 5th Street East, Randolph Air Force Base, TX 78150-4404.
    Secondary Locations: Department of Air Force graduate flying 
training sites and each Air Force Major Command Headquarters. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    All students and cadre involved in the flight training operations 
to include active duty U.S. Air Force and U.S. Navy personnel, Air 
National Guard and reserve personnel, Department of Defense civilians 
and contractors, and foreign national military.

Categories of records in the system:
    Flying Training Students: Biographical and background information: 
Including name, grade, and Social Security Number (SSN), source of 
commission, education including university, dates of attendance, 
graduation degree, major and date, and past training unit of 
assignment. Complete record of flying training including class number, 
section number, flying and academic courses completed; complete record 
of evaluations including grades on each phase of flight evaluations and 
overall flight evaluation performance in each category of training, 
flying hours; date graduated or eliminated, with reasons for 
elimination and Training Review Board proceedings.
    Military Flying Training Instructor Cadre: Biographical and 
background information including name, grade, Social Security Number 
(SSN) and records which document aircrew training, evaluations, 
performance, and accomplishments.
    Contractor Training Instructor Cadre: Name, Social Security Number 
(SSN).

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; AETCI 36-2205 Formal 
Aircrew Training Administration and Management; AETCI 36-2220, Academic 
Training; AETCI 36-2223, Flying Training Student Information 
Management; and E.O. 9397 (SSN).

Purpose:
    Manages all aspects of Air Force graduate flight training. Provides 
scheduling of all resources--students, instructors, classrooms, 
classroom equipment and resource files, aircrew training (simulator) 
devices, aircraft, and airspace. Maintains data and provides 
performance evaluation and deficiency tracking of students. Manages 
syllabi and evaluates training course content. Monitors student 
performance by source of entry, education level, and minority status. 
Maintains training information and qualifications of

[[Page 73255]]

graduates for follow-on training to Air National Guard/Air Force 
Reserve and other Air Force/Navy training units. Provides data for and 
documents proceedings in the event of Training Review Board actions. 
Maintains data and tracks the training and qualifications of instructor 
pilots and other training cadre.

Routine uses of records maintained in the system including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's name and/or Social Security Number (SSN).

Safeguards:
    Computer databases are located in locked servers in locked rooms in 
flying training classroom/laboratory buildings on Air Force 
installations. All training facilities with system-accessible 
workstations are controlled during duty hours and secured after duty 
hours. Access to records, (database) data, by users (including 
students, training cadre, flight training managers, and system 
administrators) is controlled by Common Access Card (CAC) 
identification. Authorized access to specific data is controlled in 
accordance with user roles and permissions. User roles and permissions 
are established and assigned in accordance with individual 
responsibilities; i.e., student, instructor, training manager, system 
manager.

Retention and disposal:
    Hardcopy reports such as student grade book and other paper reports 
generated for instructor, flight commander, etc., reference, are 
destroyed one year after completion of training; Training Review Board 
records are retained for one year. Hardcopy records are destroyed by 
tearing into pieces, shredding, pulping, macerating or burning. 
Electronic records are retained as active at least two years.

System manager and address:
    Department of the Air Force, Deputy Chief of Staff Operations, 
Headquarters Air Education and Training Command, 1 F Street, Suite 2, 
Randolph Air Force Base, TX 78150-4325.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Department of the Air Force, Deputy Chief of Staff Operations, 
Headquarters Air Education and Training Command, 1 F Street, Suite 2, 
Randolph Air Force Base, TX 78150-5000.
    Individuals should provide in writing their full name, Social 
Security Number (SSN), office or organization where currently assigned, 
if applicable, and current home address, and telephone number. Request 
should be signed by the requester.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Department of the Air Force, Deputy Chief of Staff Operations, 
Headquarters Air Education and Training Command, 1 F Street, Suite 2, 
Randolph Air Force Base, TX 78150-5000.
    Individuals should provide in writing their full name, Social 
Security Number, office or organization where currently assigned, if 
applicable, and current home address, and telephone number. Request 
should be signed by the requester.

Contesting records procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Individuals and Defense Integrated Military Human Resources System.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-28601 Filed 12-1-08; 8:45 am]
BILLING CODE 5001-06-P