Privacy Act of 1974; System of Records, 73252-73254 [E8-28584]
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73252
Federal Register / Vol. 73, No. 232 / Tuesday, December 2, 2008 / Notices
the notice includes only existing
flexibilities, the proposed flexibilities
are not internally contradictory or
inconsistent, and timing does not
adversely affect other Department
initiatives. Each laboratory will
document in its own implementing
issuances its internal procedures for the
use of any flexibility adopted from
another demonstration laboratory and
disseminate the information to
employees and other interested parties.
• Demonstration laboratories are still
required to document changes to
existing FRNs not under the auspices of
subsection 1107(c) and proposed new
flexibilities. Normally, changes not
covered by subsection 1107(c) to
existing FRNs or new initiatives require
publication in the Federal Register. A
draft FRN is forwarded to the DUSD
(CPP) for review. Simultaneously copies
are to be sent to the DUSD (LABS) and
the Component point of contact. When
a draft FRN is received, the DUSD (CPP)
will request from both DUSD (LABS)
and the Component their concurrence,
comments, etc. before making a
recommendation on the FRN. The
DUSD (CPP) forwards the
recommendation for approval/
disapproval of the FRN to the Under
Secretary of Defense for Personnel and
Readiness (USD (P&R)). The USD (P&R)
retains approval/disapproval authority
for new initiatives or change requests
not covered by subsection 1107(c).
Minor modifications are possible
without a FRN if they can be made
within the demonstration project’s
existing authorities and if appropriate
notice is given to employees and other
interested parties. Each laboratory will
document in its own implementing
instructions its minor modifications to
its demonstration project plan and any
associated revised internal procedures.
A copy of the implementing instructions
will be provided the DUSD (CPP), DUSD
(LABS), and Component point of
contact.
Dated: November 25, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
[FR Doc. E8–28591 Filed 12–1–08; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF–2008–0039]
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Air Force,
DoD.
Notice to Alter a System of
Records.
ACTION:
SUMMARY: The Department of the Air
Force proposes to alter a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective on January 2, 2009 unless
comments are received that would
result in a contrary determination.
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCX, 1800 Air
Force Pentagon, Washington, DC 20330–
1800.
FOR FURTHER INFORMATION CONTACT: Mr.
Kenneth Brodie at (703) 696–7557.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force’s notices
for systems of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act, were submitted on October
27, 2008, to the House Committee on
Oversight and Government Reform, the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Office of Management and Budget
(OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A–130,
‘Federal Agency Responsibilities for
Maintaining Records About
Individuals,’ dated February 8, 1996,
(February 20, 1996, 61 FR 6427).
Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F090 AF IG B
Inspector General Records (July 26,
2004, 69 FR 44515).
jlentini on PROD1PC65 with NOTICES
CHANGES:
*
*
*
*
Delete entry and replace with ‘‘All
persons (civilian, military, contractors,
20:52 Dec 01, 2008
Jkt 217001
PO 00000
Frm 00013
Delete entry and replace with
‘‘Individual’s name, Social Security
Number (SSN), address, phone number,
reports of investigations, statements of
individuals, correspondence, and other
information collected during
investigation of and pertaining to
complaints made to or investigated by
the Air Force Inspector General.’’
*
*
*
*
*
PURPOSE(S):
Delete entry and replace with
‘‘Information is used to ensure just,
thorough and timely resolution; to
respond to complaints, allegations or
queries; and to improve morale, welfare,
and efficiency of organizations, units,
and personnel by providing an outlet for
redress. Records may indicate where
commander involvement is needed to
correct systemic, programmatic, or
procedural weakness and ensures
resources are used effectively and
efficiently’’.
*
*
*
*
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Add: ‘‘To victims and witnesses of a
crime for purposes of providing
information, consistent with the
requirements of the Victim and Witness
Assistance Program, regarding the
investigation and deposition of an
offense.
Add: To Federal, state, and local
agencies having jurisdiction over the
substance of the allegations or a related
investigative interest.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with ‘‘Paper
records in file folders or electronic
storage media’’.
*
*
*
*
*
Fmt 4703
Sfmt 4703
Delete entry and replace with ‘‘By
individual’s name and/or Social
Security Number (SSN).’’
*
*
*
*
*
SAFEGUARDS:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
VerDate Aug<31>2005
CATEGORIES OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
SYSTEM NAME:
*
and/or members of the public) who have
registered a complaint, allegation, or
query with the Air Force Inspector
General. Individuals who are or have
been subjects of reviews, inquiries, or
investigations.’’
*
*
*
*
*
Delete entry and replace with
‘‘Records are accessed by properly
screened and cleared personnel with a
need-to-know. Physical records are
E:\FR\FM\02DEN1.SGM
02DEN1
Federal Register / Vol. 73, No. 232 / Tuesday, December 2, 2008 / Notices
stored in a secured room. Electronic
media is protected by system hardware
and software. Access authentication is
validated through use of Computer
Access Cards (CACs), user name and
password’’.
*
*
*
*
*
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Records of unsubstantiated cases are
retained in office files for two years after
the year in which the case is closed.
Substantiated case files are retained in
office files until 10 years after the year
in which case is closed. Physical
records may be destroyed by shredding
and/or burning. Electronic records are
destroyed by erasing, deleting or
overwriting.’’
*
*
*
*
*
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries with
signature to the Inspector General,
Office of Secretary of the Air Force, 144
Air Force Pentagon, Washington, DC
20330–1140 or an Inspector General (IG)
office at a local military installation.
The request must contain full name,
complete return address and daytime
contact telephone number.’’
*
*
*
*
*
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries with signature to the
Inspector General, Office of Secretary of
the Air Force, 144 Air Force Pentagon,
Washington, DC 20330–1140 or an IG
office at a local military installation.
The request must contain full name,
complete return address and daytime
contact telephone number.’’
*
*
*
*
*
CONTESTING RECORD PROCEDURES:
jlentini on PROD1PC65 with NOTICES
Delete entry and replace with ‘‘Air
Force rules for accessing records,
contesting the contents, and appealing
initial agency determinations are
published in Air Force Instruction (AFI)
33–332; 32 Code of Federal Regulations
(CFR), Part 806b. Procedures may also
be obtained from the system manager.’’
*
*
*
*
*
witnesses, and subjects of
investigations.’’
*
*
*
*
*
F090 AF IG B
SYSTEM NAME:
Inspector General Records.
SYSTEM LOCATION:
Office of the Inspector General, Office
of the Secretary of the Air Force (SAF/
IG), 1140 Air Force Pentagon,
Washington, DC 20330–1140. Records
are also located at the headquarters of
major commands, headquarters of
combatant commands for which Air
Force is Executive Agent, and at all
levels down to and including Air Force
installations. Official mailing addresses
are published as an appendix to the Air
Force’s compilation of record systems
notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All persons (civilian, military,
contractors, and/or members of the
public) who have registered a
complaint, allegation, or query with the
Air Force Inspector General. Individuals
who are or have been subjects of
reviews, inquiries, or investigations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number (SSN), address, phone number,
reports of investigations, statements of
individuals, correspondence, and other
information collected during
investigation of and pertaining to
complaints made to or investigated by
the Air Force Inspector General.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air
Force; 10 U.S.C. 8020, Inspector
General, and E.O. 9397 (SSN).
PURPOSE(S):
Information is used to ensure just,
thorough and timely resolution; to
respond to complaints, allegations or
queries; and to improve morale, welfare,
and efficiency of organizations, units,
and personnel by providing an outlet for
redress. Records may indicate where
commander involvement is needed to
correct systemic, programmatic, or
procedural weakness and ensures
resources are used effectively and
efficiently.
RECORD SOURCE CATEGORIES:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with
‘‘Information is provided by the
complainants, investigators, inspectors
general, members of Congress,
To victims and witnesses of a crime
for purposes of providing information,
consistent with the requirements of the
Victim and Witness Assistance Program,
VerDate Aug<31>2005
20:52 Dec 01, 2008
Jkt 217001
PO 00000
Frm 00014
Fmt 4703
Sfmt 4703
73253
regarding the investigation and
deposition of an offense.
To Federal, state, and local agencies
having jurisdiction over the substance of
the allegations or a related investigative
interest.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows: Provided to
other Federal agencies under Official
Use Request. These records are provided
as an official need to know.
The DoD ‘Blanket Routine Uses’
published at the beginning of the Air
Force’s compilation of record system
notices applies to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders or
electronic storage media.
RETRIEVABILITY:
By individual’s name and/or Social
Security Number.
SAFEGUARDS:
Records are accessed by properly
screened and cleared personnel with a
need-to-know. Physical records are
stored in a secured room. Electronic
media is protected by system hardware
and software. Access authentication is
validated through use of Computer
Access Cards (CACs), user name and
password.
RETENTION AND DISPOSAL:
Records of unsubstantiated cases are
retained in office files for two years after
the year in which the case is closed.
Substantiated case files are retained in
office files until 10 years after the year
in which case is closed. Physical
records may be destroyed by shredding
and/or burning. Electronic records are
destroyed by erasing, deleting or
overwriting.
SYSTEM MANAGER AND ADDRESS:
The Inspector General, Office of the
Secretary of the Air Force (SAF/IG),
1140 Air Force Pentagon, Washington,
DC 20330–1140.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Inspector General, Office of Secretary of
the Air Force, 144 Air Force Pentagon,
Washington, DC 20330–1140 or an IG
office at a local military installation.
E:\FR\FM\02DEN1.SGM
02DEN1
73254
Federal Register / Vol. 73, No. 232 / Tuesday, December 2, 2008 / Notices
The request must contain full name,
complete return address and daytime
contact telephone number.
RECORD ACCESS PROCEDURES:
[Docket ID USAF–2008–0037]
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Inspector
General, Office of Secretary of the Air
Force, 144 Air Force Pentagon,
Washington, DC 20330–1140 or an IG
office at a local military installation.
The request must contain full name,
complete return address and daytime
contact telephone number.
CONTESTING RECORD PROCEDURES:
Air Force rules for accessing records,
contesting the contents, and appealing
initial agency determinations are
published in Air Force Instruction (AFI)
33–332; 32 Code of Federal Regulations
(CFR), Part 806b. Procedures may also
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information is provided by the
complainants, investigators, inspectors
general, members of Congress,
witnesses, and subjects of
investigations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
jlentini on PROD1PC65 with NOTICES
and each Air Force Major Command
Headquarters. Official mailing addresses
are published as an appendix to the Air
Force’s compilation of systems of
records notices.
DEPARTMENT OF DEFENSE
Parts of this system may be exempt
pursuant to 5 U.S.C. 552a(j)(2) if the
information is compiled and maintained
by a component of the agency, which
performs as its principle function any
activity pertaining to the enforcement of
criminal laws.
Investigatory material compiled for
law enforcement purposes, other than
material within the scope of subsection
5 U.S.C. 552a(j)(2), may be exempt
pursuant to 5 U.S.C. 552a(k)(2).
However, if an individual is denied any
right, privilege, or benefit for which he
would otherwise be entitled by Federal
law or for which he would otherwise be
eligible, as a result of the maintenance
of the information, the individual will
be provided access to the information
except to the extent that disclosure
would reveal the identity of a
confidential source. NOTE: When
claimed, this exemption allows limited
protection of investigative reports
maintained in a system of records used
in personnel or administrative actions.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 806b. For
additional information contact the
system manager.
[FR Doc. E8–28584 Filed 12–1–08; 8:45 am]
BILLING CODE 5001–06–P
VerDate Aug<31>2005
20:52 Dec 01, 2008
Jkt 217001
Department of the Air Force
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Air Force,
DoD.
Notice to Add a System of
Records.
ACTION:
SUMMARY: The Department of the Air
Force proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective on January 2, 2009 unless
comments are received that would
result in a contrary determination.
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCPPI, 1800
Air Force Pentagon, Washington, DC
20330–1800.
FOR FURTHER INFORMATION CONTACT: Mr.
Kenneth Brodie at (703) 696–7557.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force’s notices
for systems of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act, were submitted on October
27, 2008, to the House Committee on
Oversight and Government Reform, the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Office of Management and Budget
(OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A–130,
‘Federal Agency Responsibilities for
Maintaining Records About
Individuals,’ dated February 8, 1996,
(February 20, 1996, 61 FR 6427).
Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F036 AF AETC B
SYSTEM NAME:
Graduate Training Integration
Management System Records.
SYSTEM LOCATION:
Primary Location: Department of Air
Force, HQ AETC/A3IS, Hangar 6, Suite
1, 1150 5th Street East, Randolph Air
Force Base, TX 78150–4404.
Secondary Locations: Department of
Air Force graduate flying training sites
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All students and cadre involved in the
flight training operations to include
active duty U.S. Air Force and U.S.
Navy personnel, Air National Guard and
reserve personnel, Department of
Defense civilians and contractors, and
foreign national military.
CATEGORIES OF RECORDS IN THE SYSTEM:
Flying Training Students:
Biographical and background
information: Including name, grade, and
Social Security Number (SSN), source of
commission, education including
university, dates of attendance,
graduation degree, major and date, and
past training unit of assignment.
Complete record of flying training
including class number, section
number, flying and academic courses
completed; complete record of
evaluations including grades on each
phase of flight evaluations and overall
flight evaluation performance in each
category of training, flying hours; date
graduated or eliminated, with reasons
for elimination and Training Review
Board proceedings.
Military Flying Training Instructor
Cadre: Biographical and background
information including name, grade,
Social Security Number (SSN) and
records which document aircrew
training, evaluations, performance, and
accomplishments.
Contractor Training Instructor Cadre:
Name, Social Security Number (SSN).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air
Force; AETCI 36–2205 Formal Aircrew
Training Administration and
Management; AETCI 36–2220,
Academic Training; AETCI 36–2223,
Flying Training Student Information
Management; and E.O. 9397 (SSN).
PURPOSE:
Manages all aspects of Air Force
graduate flight training. Provides
scheduling of all resources—students,
instructors, classrooms, classroom
equipment and resource files, aircrew
training (simulator) devices, aircraft,
and airspace. Maintains data and
provides performance evaluation and
deficiency tracking of students. Manages
syllabi and evaluates training course
content. Monitors student performance
by source of entry, education level, and
minority status. Maintains training
information and qualifications of
E:\FR\FM\02DEN1.SGM
02DEN1
]]>Agencies
[Federal Register Volume 73, Number 232 (Tuesday, December 2, 2008)]
[Notices]
[Pages 73252-73254]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-28584]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0039]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Air Force proposes to alter a system of
records to its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on January 2, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800
Air Force Pentagon, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act, were submitted on October 27, 2008, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996,
(February 20, 1996, 61 FR 6427).
Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F090 AF IG B
System name:
Inspector General Records (July 26, 2004, 69 FR 44515).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``All persons (civilian, military,
contractors, and/or members of the public) who have registered a
complaint, allegation, or query with the Air Force Inspector General.
Individuals who are or have been subjects of reviews, inquiries, or
investigations.''
* * * * *
Categories of records in the system:
Delete entry and replace with ``Individual's name, Social Security
Number (SSN), address, phone number, reports of investigations,
statements of individuals, correspondence, and other information
collected during investigation of and pertaining to complaints made to
or investigated by the Air Force Inspector General.''
* * * * *
Purpose(s):
Delete entry and replace with ``Information is used to ensure just,
thorough and timely resolution; to respond to complaints, allegations
or queries; and to improve morale, welfare, and efficiency of
organizations, units, and personnel by providing an outlet for redress.
Records may indicate where commander involvement is needed to correct
systemic, programmatic, or procedural weakness and ensures resources
are used effectively and efficiently''.
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add: ``To victims and witnesses of a crime for purposes of
providing information, consistent with the requirements of the Victim
and Witness Assistance Program, regarding the investigation and
deposition of an offense.
Add: To Federal, state, and local agencies having jurisdiction over
the substance of the allegations or a related investigative interest.''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders or
electronic storage media''.
* * * * *
Retrievability:
Delete entry and replace with ``By individual's name and/or Social
Security Number (SSN).''
* * * * *
Safeguards:
Delete entry and replace with ``Records are accessed by properly
screened and cleared personnel with a need-to-know. Physical records
are
[[Page 73253]]
stored in a secured room. Electronic media is protected by system
hardware and software. Access authentication is validated through use
of Computer Access Cards (CACs), user name and password''.
* * * * *
Retention and disposal:
Delete entry and replace with ``Records of unsubstantiated cases
are retained in office files for two years after the year in which the
case is closed. Substantiated case files are retained in office files
until 10 years after the year in which case is closed. Physical records
may be destroyed by shredding and/or burning. Electronic records are
destroyed by erasing, deleting or overwriting.''
* * * * *
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries with signature to the
Inspector General, Office of Secretary of the Air Force, 144 Air Force
Pentagon, Washington, DC 20330-1140 or an Inspector General (IG) office
at a local military installation.
The request must contain full name, complete return address and
daytime contact telephone number.''
* * * * *
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries with signature to the Inspector General,
Office of Secretary of the Air Force, 144 Air Force Pentagon,
Washington, DC 20330-1140 or an IG office at a local military
installation.
The request must contain full name, complete return address and
daytime contact telephone number.''
* * * * *
Contesting record procedures:
Delete entry and replace with ``Air Force rules for accessing
records, contesting the contents, and appealing initial agency
determinations are published in Air Force Instruction (AFI) 33-332; 32
Code of Federal Regulations (CFR), Part 806b. Procedures may also be
obtained from the system manager.''
* * * * *
Record source categories:
Delete entry and replace with ``Information is provided by the
complainants, investigators, inspectors general, members of Congress,
witnesses, and subjects of investigations.''
* * * * *
F090 AF IG B
System name:
Inspector General Records.
System location:
Office of the Inspector General, Office of the Secretary of the Air
Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
Records are also located at the headquarters of major commands,
headquarters of combatant commands for which Air Force is Executive
Agent, and at all levels down to and including Air Force installations.
Official mailing addresses are published as an appendix to the Air
Force's compilation of record systems notices.
Categories of individuals covered by the system:
All persons (civilian, military, contractors, and/or members of the
public) who have registered a complaint, allegation, or query with the
Air Force Inspector General. Individuals who are or have been subjects
of reviews, inquiries, or investigations.
Categories of records in the system:
Individual's name, Social Security Number (SSN), address, phone
number, reports of investigations, statements of individuals,
correspondence, and other information collected during investigation of
and pertaining to complaints made to or investigated by the Air Force
Inspector General.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8020,
Inspector General, and E.O. 9397 (SSN).
Purpose(s):
Information is used to ensure just, thorough and timely resolution;
to respond to complaints, allegations or queries; and to improve
morale, welfare, and efficiency of organizations, units, and personnel
by providing an outlet for redress. Records may indicate where
commander involvement is needed to correct systemic, programmatic, or
procedural weakness and ensures resources are used effectively and
efficiently.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To victims and witnesses of a crime for purposes of providing
information, consistent with the requirements of the Victim and Witness
Assistance Program, regarding the investigation and deposition of an
offense.
To Federal, state, and local agencies having jurisdiction over the
substance of the allegations or a related investigative interest.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows: Provided to other Federal
agencies under Official Use Request. These records are provided as an
official need to know.
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of record system notices applies to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders or electronic storage media.
Retrievability:
By individual's name and/or Social Security Number.
Safeguards:
Records are accessed by properly screened and cleared personnel
with a need-to-know. Physical records are stored in a secured room.
Electronic media is protected by system hardware and software. Access
authentication is validated through use of Computer Access Cards
(CACs), user name and password.
Retention and disposal:
Records of unsubstantiated cases are retained in office files for
two years after the year in which the case is closed. Substantiated
case files are retained in office files until 10 years after the year
in which case is closed. Physical records may be destroyed by shredding
and/or burning. Electronic records are destroyed by erasing, deleting
or overwriting.
System manager and address:
The Inspector General, Office of the Secretary of the Air Force
(SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Inspector General, Office of Secretary of the
Air Force, 144 Air Force Pentagon, Washington, DC 20330-1140 or an IG
office at a local military installation.
[[Page 73254]]
The request must contain full name, complete return address and
daytime contact telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Inspector General, Office of Secretary of the Air Force, 144 Air
Force Pentagon, Washington, DC 20330-1140 or an IG office at a local
military installation.
The request must contain full name, complete return address and
daytime contact telephone number.
Contesting record procedures:
Air Force rules for accessing records, contesting the contents, and
appealing initial agency determinations are published in Air Force
Instruction (AFI) 33-332; 32 Code of Federal Regulations (CFR), Part
806b. Procedures may also be obtained from the system manager.
Record source categories:
Information is provided by the complainants, investigators,
inspectors general, members of Congress, witnesses, and subjects of
investigations.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency, which performs as its principle function any activity
pertaining to the enforcement of criminal laws.
Investigatory material compiled for law enforcement purposes, other
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of the information, the individual will be
provided access to the information except to the extent that disclosure
would reveal the identity of a confidential source. NOTE: When claimed,
this exemption allows limited protection of investigative reports
maintained in a system of records used in personnel or administrative
actions.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 806b. For additional
information contact the system manager.
[FR Doc. E8-28584 Filed 12-1-08; 8:45 am]
BILLING CODE 5001-06-P
