Privacy Act of 1974; System of Records, 66877-66878 [E8-26775]

Download as PDF Federal Register / Vol. 73, No. 219 / Wednesday, November 12, 2008 / Notices RECORD SOURCE CATEGORIES: Information received from individuals, government agencies, court documents, corporations (noncontractors) and from source documents. Dated: November 3, 2008. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. RETRIEVABILITY: AETC F036 AETC Z Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons. User’s level of access is restricted by their role within the organization. SYSTEM NAME: EXEMPTIONS CLAIMED FOR THE SYSTEM: Basic Training Management System (BTMS) Records. None. [FR Doc. E8–26774 Filed 11–10–08; 8:45 am] SYSTEM LOCATION: BILLING CODE 5001–06–P Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street, Lackland AFB, TX 78236–5511. DEPARTMENT OF DEFENSE Department of the Air Force CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: [Docket ID USAF–2008–0028] U.S. Air Force enlisted trainees. Privacy Act of 1974; System of Records AGENCY: CATEGORIES OF RECORDS IN THE SYSTEM: Department of the Air Force, DoD. Notice to Add a New System of Records. ACTION: SUMMARY: The Department of the Air Force proposes to add a new system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed action will be effective on December 12, 2008, unless comments are received that would result in a contrary determination. DATES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330–1800. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696–7557. The Department of the Air Force’s notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, were submitted on October 24, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). mstockstill on PROD1PC66 with NOTICES SUPPLEMENTARY INFORMATION: VerDate Aug<31>2005 18:30 Nov 10, 2008 Jkt 217001 66877 Individual student records containing individual’s name, Social Security Number (SSN), written test results, physical fitness results, counseling records, training progress check results, emergency notification data, height/ weight information, training waivers, discharge case disposition (if applicable), and other documents pertaining to student accountability and administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36–2608, Air Education and Training Command Instruction (AETCI) 36–2203, Training Administration and E.O. 9397 (SSN). PURPOSE: Used to evaluate and record performance/progress of student, and to determine generate statistics to measure the health and effectiveness of Basic Military Training (BMT). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3). The DoD ‘‘Blanket Routine Uses’’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. By name and Social Security Number (SSN). SAFEGUARDS: RETENTION AND DISPOSAL: Computer data is actively maintained only for the period the trainee is enrolled in basic military training. Upon graduation, data is retained for 18 months and destroyed by deleting files, erasing, degaussing or overwriting using approved Air Force procedures and products. SYSTEM MANAGER AND ADDRESS: Department of the Air Force, Chief, Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618 Truemper Street, Lackland AFB TX 78236–5511. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236–5511 or via e-mail at 737TRG.CCE@Lackland.af.mil. Request must contain name and Social Security Number (SSN). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236–5511 or via e-mail at 737TRG.CCE@Lackland.af.mil. Request must contain name and Social Security Number (SSN). CONTESTING RECORDS PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic Storage Media. PO 00000 Frm 00043 Fmt 4703 Sfmt 4703 Personal data on recruits is received electronically from the Technical Training Management System (TTMS). Training data is input by personnel assigned to the 737th Training Group. E:\FR\FM\12NON1.SGM 12NON1 66878 Federal Register / Vol. 73, No. 219 / Wednesday, November 12, 2008 / Notices EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE: None. [FR Doc. E8–26775 Filed 11–10–08; 8:45 am] BILLING CODE 5001–06–P SYSTEM LOCATION: Delete entry and replace with ‘‘Paper records and electronic storage media.’’ * * * * * U.S. Army Intelligence and Security Command, 8825 Beulah Street, Fort Belvoir, VA 22060–5246. Decentralized segments are located at U.S. Army Intelligence brigades, groups, battalions, companies, detachments, and field offices and resident offices worldwide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. SAFEGUARDS: DEPARTMENT OF DEFENSE Department of the Army [Docket ID USA–2008–0079] Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to Amend a System of Records. AGENCY: ACTION: SUMMARY: The Department of the Army is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on December 12, 2008 unless comments are received which result in a contrary determination. Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428–6508. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: Dated: November 3, 2008. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. mstockstill on PROD1PC66 with NOTICES A0381–100a DAMI SYSTEM NAME: Intelligence/Counterintelligence Source Files (November 1, 1995, 60 FR 51996). CHANGES: * * * VerDate Aug<31>2005 * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Records are retained in active file until no longer needed; then retired to the IRR where they are destroyed 75 years after date of last action. Destruction is by shredding, burning, or pulping for paper records and magnetic erasing for electronic records.’’ * * * * * NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.’’ * * * * * A0381–100a DAMI SYSTEM NAME: Intelligence/Counterintelligence Source Files. * 18:30 Nov 10, 2008 Delete entry and replace with ‘‘Buildings employ alarms, security guards and/or rooms are security controlled accessible only to authorized persons. Paper records in the IRR are stored in security controlled areas accessible only to authorized persons. Electronically stored records are maintained in specialized software with password protected access and data backup measures. Records are accessible only to authorized persons with a needto-know who are properly screened, cleared, and trained.’’ Jkt 217001 PO 00000 Frm 00044 Fmt 4703 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Selected individuals who qualify and may be accepted as an intelligence or counterintelligence source for the U.S. Army. CATEGORIES OF RECORDS IN THE SYSTEM: Record consists of agreements; contracts; information reports; financial reports; operational correspondence; requests for, technical files, and results of polygraph examinations; audiovisual products and similar documents necessary to confirm operational use of source or future claims against the Army by source or heirs of the source. Administrative records required by the U.S. Army Investigative Records Repository (IRR) for records management purposes such as form transmitting operational material to the IRR and providing instructions for indexing the record in the Defense Central Index of Investigations [Defense Clearance and Investigations Index] (System Notice V5–02) and release of material contained therein, form indicating dossier has been reviewed and all material therein conforms to Department of Defense (DoD) policy regarding retention criteria, form pertaining to the release of information pertaining to controlled records, cross reference sheet to indicate the removal of investigative documents requiring limited access, form identifying material that has been segregated and or is exempt from release, and records accounting for the disclosure of operational information made outside of the DoD. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 3013, Secretary of the Army; National Security Act of 1947, as amended; E.O. 10450, Security Requirements for Government Employment, paragraphs 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, United States Intelligence Activities, paragraphs 1.1(c), 1.1(d), 1.12(d), 2.3, 2.4, and 2.6; the National Security Act of 1947, as amended; the Intelligence Authorization Act of 1995, title V, section 503 and title VIII, sections 801–811 and E.O. 9397 (SSN). E:\FR\FM\12NON1.SGM 12NON1

Agencies

[Federal Register Volume 73, Number 219 (Wednesday, November 12, 2008)]
[Notices]
[Pages 66877-66878]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-26775]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0028]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a New System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to add a new system 
of records to its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on December 12, 2008, 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on October 24, 2008, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AETC F036 AETC Z

System Name:
    Basic Training Management System (BTMS) Records.

System Location:
    Training Delivery & Administration, 737th Training Support Squadron 
(737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street, 
Lackland AFB, TX 78236-5511.

Categories of Individuals Covered By the System:
    U.S. Air Force enlisted trainees.

Categories of Records in the System:
    Individual student records containing individual's name, Social 
Security Number (SSN), written test results, physical fitness results, 
counseling records, training progress check results, emergency 
notification data, height/weight information, training waivers, 
discharge case disposition (if applicable), and other documents 
pertaining to student accountability and administration.

Authority for Maintenance of the System:
    10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air 
Force Instruction 36-2608, Air Education and Training Command 
Instruction (AETCI) 36-2203, Training Administration and E.O. 9397 
(SSN).

Purpose:
    Used to evaluate and record performance/progress of student, and to 
determine generate statistics to measure the health and effectiveness 
of Basic Military Training (BMT).

Routine Uses of Records maintained In the System Including Categories 
of Users and the Purpose of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3).
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing Of Records in the System:
Storage:
    Electronic Storage Media.

Retrievability:
    By name and Social Security Number (SSN).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties, and by 
authorized personnel who are properly screened and cleared for need-to-
know. All access is based upon role-based logons. User's level of 
access is restricted by their role within the organization.

Retention and disposal:
    Computer data is actively maintained only for the period the 
trainee is enrolled in basic military training. Upon graduation, data 
is retained for 18 months and destroyed by deleting files, erasing, 
degaussing or overwriting using approved Air Force procedures and 
products.

System Manager and Address:
    Department of the Air Force, Chief, Training Delivery & 
Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618 
Truemper Street, Lackland AFB TX 78236-5511.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the 737th Training Group, 1618 Truemper Street, Lackland 
AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.
    Request must contain name and Social Security Number (SSN).

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-
5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.
    Request must contain name and Social Security Number (SSN).

Contesting Records Procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record Source Categories:
    Personal data on recruits is received electronically from the 
Technical Training Management System (TTMS). Training data is input by 
personnel assigned to the 737th Training Group.

[[Page 66878]]

Exemptions Claimed For The System:
    None.

 [FR Doc. E8-26775 Filed 11-10-08; 8:45 am]
BILLING CODE 5001-06-P