Privacy Act of 1974; System of Records, 66860-66861 [E8-26766]

Download as PDF 66860 Federal Register / Vol. 73, No. 219 / Wednesday, November 12, 2008 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘‘Blanket Routine Uses’’ published at the beginning of the DFAS compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and electronic storage media. RETRIEVABILITY: By name and/or Social Security Number (SSN). SAFEGUARDS: Records are stored in an office building protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Access to records is limited to authorized individuals who are properly screened and cleared on a need-to-know basis in the performance of their official duties. Passwords and digital signatures are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the system. Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. RECORD ACCESS PROCEDURES: An individual seeking access to information about themselves that is contained in this system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. CONTESTING RECORD PROCEDURES: Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767–5045. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Dated: November 3, 2008. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. RECORD SOURCE CATEGORIES: SYSTEM IDENTIFIER: Records are obtained from the individual concerned, and DoD Components. Delete entry and replace with ‘‘S170.06.’’ * * * * * EXEMPTIONS CLAIMED FOR THE SYSTEM: SYSTEM LOCATION: None. S259.05 SYSTEM NAME: Legal Assistance (August 25, 2006, 71 FR 50396). CHANGES: Records are cut off at the end of the payroll year and destroyed after audit or when six years old, whichever is sooner. Records are destroyed by degaussing the electronic media and recycling hardcopy records. The recycled hardcopies are destroyed by shredding, burning, or pulping. DEPARTMENT OF DEFENSE Delete entry and replace with ‘‘Office of the General Counsel, Defense Supply Center Columbus, ATTN: DSCC–G, 3990 East Broad Street, Columbus, OH 43213–1199.’’ * * * * * Office of the Secretary RETENTION AND DISPOSAL: SYSTEM MANAGER(S) AND ADDRESS: ACTION: [FR Doc. E8–26762 Filed 11–10–08; 8:45 am] BILLING CODE 5001–06–P RETENTION AND DISPOSAL: Defense Finance and Accounting Service, E–Biz System Manager, Program Management Office, Building 11, Section 6, 3990 East Broad St, Columbus, Ohio 43213–1152. mstockstill on PROD1PC66 with NOTICES NOTIFICATION PROCEDURE: An individual seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, VerDate Aug<31>2005 18:30 Nov 10, 2008 Jkt 217001 [Docket ID DoD–2008–OS–0134] Privacy Act of 1974; System of Records Defense Logistics Agency, DoD. Notice to amend a system of AGENCY: records. SUMMARY: The Defense Logistics Agency is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on December 12, 2008 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, PO 00000 Frm 00026 Fmt 4703 Sfmt 4703 Delete entry and replace with ‘‘Correspondence, memoranda, attorney opinions, and similar records accumulated as a result of providing legal advice and assistance to military personnel and their dependents are destroyed 1 year after completion of case except legal instruments withdrawn for use as precedents may be held until no longer needed for reference.’’ SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘General Counsel, Defense Supply Center Columbus, ATTN: DSCC–G, 3990 East Broad Street, Columbus, OH 43213–1199.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine E:\FR\FM\12NON1.SGM 12NON1 Federal Register / Vol. 73, No. 219 / Wednesday, November 12, 2008 / Notices whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Individual must provide full name and date assistance was requested.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Individual must provide full name and date assistance was requested.’’ CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221.’’ * * * * * S170.06 SYSTEM NAME: Legal Assistance. SYSTEM LOCATION: Office of the General Counsel, Defense Supply Center Columbus, ATTN: DSCC–G, 3990 East Broad Street, Columbus, OH 43213–1199. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Authorized military personnel and their dependents who have requested legal advice and/or assistance. Documents prepared in response to requests for legal advice and assistance, and the background information supplied by the requester to prepare the documents. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations. mstockstill on PROD1PC66 with NOTICES Documents are used to provide copies for individuals requesting the assistance, their representative or where otherwise appropriate, members of their immediate families. Documents may also be used as models or examples for preparing future documents. 18:30 Nov 10, 2008 Jkt 217001 Individual must provide full name and date assistance was requested. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DOD ‘‘Blanket Routine Uses’’ apply to this system of records. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. RECORD SOURCE CATEGORIES: STORAGE: Individual requesting legal advice and/or assistance. Records may be maintained on paper and on electronic storage media. EXEMPTIONS CLAIMED FOR THE SYSTEM: RETRIEVABILITY: Records are retrieved by individual’s name. SAFEGUARDS: Attorney operating folders are kept in a file cabinet or other storage devices accessible only to authorized personnel of the DSCC Office of Counsel or as determined by the DSCC Counsel. RETENTION AND DISPOSAL: Correspondence, memoranda, attorney opinions, and similar records accumulated as a result of providing legal advice and assistance to military personnel and their dependents are destroyed 1 year after completion of case except legal instruments withdrawn for use as precedents may be held until no longer needed for reference. SYSTEM MANAGER(S) AND ADDRESS: General Counsel, Defense Supply Center Columbus, ATTN: DSCC–G, 3990 East Broad Street, Columbus, OH 43213–1199. Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Individual must provide full name and date assistance was requested. RECORD ACCESS PROCEDURES: PURPOSE(S): VerDate Aug<31>2005 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM: 66861 Individuals seeking access to information about them contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. PO 00000 Frm 00027 Fmt 4703 Sfmt 4703 None. [FR Doc. E8–26766 Filed 11–10–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID DoD–2008–OS–0138] Privacy Act of 1974; Systems of Records Defense Finance and Accounting Service, DoD. ACTION: Notice To Add a New System of Records. AGENCY: SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on December 12, 2008 unless comments are received that would result in a contrary determination. Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft, 303–676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on October 30, 2008, to the House Committee on Government ADDRESSES: E:\FR\FM\12NON1.SGM 12NON1

Agencies

[Federal Register Volume 73, Number 219 (Wednesday, November 12, 2008)]
[Notices]
[Pages 66860-66861]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-26766]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2008-OS-0134]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 12, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S259.05

System name:
    Legal Assistance (August 25, 2006, 71 FR 50396).

Changes:
System identifier:
    Delete entry and replace with ``S170.06.''
* * * * *

System location:
    Delete entry and replace with ``Office of the General Counsel, 
Defense Supply Center Columbus, ATTN: DSCC-G, 3990 East Broad Street, 
Columbus, OH 43213-1199.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Correspondence, memoranda, attorney 
opinions, and similar records accumulated as a result of providing 
legal advice and assistance to military personnel and their dependents 
are destroyed 1 year after completion of case except legal instruments 
withdrawn for use as precedents may be held until no longer needed for 
reference.''

System manager(s) and address:
    Delete entry and replace with ``General Counsel, Defense Supply 
Center Columbus, ATTN: DSCC-G, 3990 East Broad Street, Columbus, OH 
43213-1199.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine

[[Page 66861]]

whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individual must provide full name and date assistance was 
requested.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Individual must provide full name and date assistance was 
requested.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S170.06

System name:
    Legal Assistance.

System location:
    Office of the General Counsel, Defense Supply Center Columbus, 
ATTN: DSCC-G, 3990 East Broad Street, Columbus, OH 43213-1199.

Categories of individuals covered by the system:
    Authorized military personnel and their dependents who have 
requested legal advice and/or assistance.

Categories of records in the system:
    Documents prepared in response to requests for legal advice and 
assistance, and the background information supplied by the requester to 
prepare the documents.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    Documents are used to provide copies for individuals requesting the 
assistance, their representative or where otherwise appropriate, 
members of their immediate families. Documents may also be used as 
models or examples for preparing future documents.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DOD ``Blanket Routine Uses'' apply to this system of records.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Records may be maintained on paper and on electronic storage media.

Retrievability:
    Records are retrieved by individual's name.

Safeguards:
    Attorney operating folders are kept in a file cabinet or other 
storage devices accessible only to authorized personnel of the DSCC 
Office of Counsel or as determined by the DSCC Counsel.

Retention and disposal:
    Correspondence, memoranda, attorney opinions, and similar records 
accumulated as a result of providing legal advice and assistance to 
military personnel and their dependents are destroyed 1 year after 
completion of case except legal instruments withdrawn for use as 
precedents may be held until no longer needed for reference.

System manager(s) and address:
    General Counsel, Defense Supply Center Columbus, ATTN: DSCC-G, 3990 
East Broad Street, Columbus, OH 43213-1199.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Individual must provide full name and date assistance was 
requested.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system of records should address written inquiries to the Privacy 
Act Office, Headquarters Defense Logistics Agency, ATTN: DGA, 8725 John 
J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individual must provide full name and date assistance was 
requested.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Individual requesting legal advice and/or assistance.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-26766 Filed 11-10-08; 8:45 am]
BILLING CODE 5001-06-P
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