Privacy Act of 1974; Systems of Records, 66859-66860 [E8-26762]
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Federal Register / Vol. 73, No. 219 / Wednesday, November 12, 2008 / Notices
Information Requester Service Center,
Office of Freedom of Information,
Executive Services Directorate,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
For DoD Education Activity records:
Department of Defense Education
Activity, Privacy Act Office, Executive
Services Office, Office of the Chief of
Staff, 4040 North Fairfax Drive,
Arlington, VA 22203–1634.
Requests for access must include this
System of Record Notice name and
number, be in writing, signed, and
provide evidence of the requester’s
identity such as a copy of a photo ID or
passport or similar document bearing
the requester’s signature. Additionally
for DoD Education Activity records: if a
parent or legal guardian is requesting
records pertaining to his or her minor
child or ward, he/she must also provide
evidence of that relationship. For
example, the parent may provide a copy
of the child’s school enrollment form
signed by the parent, or copy of a
divorce decree or travel order that
includes the child’s name, or an order
of guardianship, or a declaration stating
that he/she is the parent or legal
guardian of the minor or incapacitated
child.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
mstockstill on PROD1PC66 with NOTICES
Those individuals who submit initial
requests and administrative appeals
pursuant to the Privacy Act; the agency
records searched in the process of
responding to such requests and
appeals; Department of Defense
personnel assigned to handle such
requests and appeals; other agencies or
entities that have referred to the
Department of Defense requests
concerning Department of Defense
records, or that have consulted with the
Department of Defense regarding the
handling of particular requests; and
submitters or subjects of records or
information that have provided
assistance to the Department of Defense
in making access or amendment
determinations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
During the course of a Privacy Act
(PA) action, exempt materials from
other systems of records may become
part of the case records in this system
of records. To the extent that copies of
VerDate Aug<31>2005
18:30 Nov 10, 2008
Jkt 217001
exempt records from those ‘other’
systems of records are entered into these
PA case records, Washington
Headquarters Services hereby claims the
same exemptions for the records as they
have in the original primary systems of
records which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c), and (e) and published in 32
CFR part 311. For additional
information contact the system manager.
[FR Doc. E8–26761 Filed 11–10–08; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2008–OS–0132]
Privacy Act of 1974; Systems of
Records
Defense Finance and
Accounting Service, DoD.
ACTION: Notice to add a new system of
records.
AGENCY:
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to add a new system of records notice
to its inventory of record systems
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended.
DATES: This Action will be effective
without further notice on December 12,
2008, unless comments are received that
would result in a contrary
determination.
ADDRESSES: Send comments to the
FOIA/PA Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
Accounting Service, 6760 E. Irvington
Place, Denver, CO 80279–8000.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (303) 676–6045.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service systems of records notices
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on October 21, 2008, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
PO 00000
Frm 00025
Fmt 4703
Sfmt 4703
66859
Records About Individuals,’’ dated
December 12, 2000, 65 FR 239.
Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
T7335b
SYSTEM NAME:
Electronic Business-Labor and
Accounting Report (E-BIZ) Records
SYSTEM LOCATION:
Defense Information Systems Agency
(DISA), 701 South Courthouse Road,
Arlington, VA 22204–2199.
Defense Enterprise Computing Center
(DECC), CDC4, 3990 East Broad Street,
Columbus, Ohio 43213–1152.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DoD civilian employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Social Security Number (SSNs), name,
time and attendance information, leave
balances, purchase information,
disbursements, workcounts, cost
allocation, and manpower data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations, Defense Financial
Management Regulation (DoDFMR)
7000.14–R, Vol 8; 31 U.S.C. 3512,
Executive agency accounting and other
financial management reports and
plans; 31 U.S.C. 3513, Financial
reporting and accounting system and
E.O. 9397 (SSN).
PURPOSE(S):
The Defense Finance and Accounting
Service (DFAS) is proposing to establish
a system or records in support of its core
financial management mission. The
system will be used as a feeder system
that has a suite of business processes
that will integrate resource, accounting,
financial and other business functions
into a comprehensive management
information planning system. The data
will include budget information,
manpower data, performance
measures,workload management, time
and attendance, labor reporting, work
counts, cost accounting, funds control,
accounts payable and receivable,
general ledger, and financial reporting.
It will be used to produce useful, timely
and accurate management andfinancial
data, allow users to do analysis and
reconciliation to ensure data accuracy,
provide decision and planning tools for
management, and provide timely and
accurate financial statements.
E:\FR\FM\12NON1.SGM
12NON1
66860
Federal Register / Vol. 73, No. 219 / Wednesday, November 12, 2008 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
Department of Defense as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The DoD ‘‘Blanket Routine Uses’’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage
media.
RETRIEVABILITY:
By name and/or Social Security
Number (SSN).
SAFEGUARDS:
Records are stored in an office
building protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to authorized
individuals who are properly screened
and cleared on a need-to-know basis in
the performance of their official duties.
Passwords and digital signatures are
used to control access to the system
data, and procedures are in place to
deter and detect browsing and
unauthorized access. Physical and
electronic access are limited to persons
responsible for servicing and authorized
to use the system.
Corporate Communications and
Legislative Liaison, 6760 E. Irvington
Place, Denver, CO 80279–8000.
Individuals should furnish full name,
Social Security Number (SSN), current
address, and telephone number.
RECORD ACCESS PROCEDURES:
An individual seeking access to
information about themselves that is
contained in this system should address
written inquiries to Defense Finance
and Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
Individuals should furnish full name,
Social Security Number (SSN), current
address, and telephone number.
CONTESTING RECORD PROCEDURES:
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT: Ms.
Jody Sinkler at (703) 767–5045.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 6760 E. Irvington
Place, Denver, CO 80279–8000.
Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
RECORD SOURCE CATEGORIES:
SYSTEM IDENTIFIER:
Records are obtained from the
individual concerned, and DoD
Components.
Delete entry and replace with
‘‘S170.06.’’
*
*
*
*
*
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM LOCATION:
None.
S259.05
SYSTEM NAME:
Legal Assistance (August 25, 2006, 71
FR 50396).
CHANGES:
Records are cut off at the end of the
payroll year and destroyed after audit or
when six years old, whichever is sooner.
Records are destroyed by degaussing the
electronic media and recycling
hardcopy records. The recycled
hardcopies are destroyed by shredding,
burning, or pulping.
DEPARTMENT OF DEFENSE
Delete entry and replace with ‘‘Office
of the General Counsel, Defense Supply
Center Columbus, ATTN: DSCC–G, 3990
East Broad Street, Columbus, OH
43213–1199.’’
*
*
*
*
*
Office of the Secretary
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
ACTION:
[FR Doc. E8–26762 Filed 11–10–08; 8:45 am]
BILLING CODE 5001–06–P
RETENTION AND DISPOSAL:
Defense Finance and Accounting
Service, E–Biz System Manager,
Program Management Office, Building
11, Section 6, 3990 East Broad St,
Columbus, Ohio 43213–1152.
mstockstill on PROD1PC66 with NOTICES
NOTIFICATION PROCEDURE:
An individual seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
VerDate Aug<31>2005
18:30 Nov 10, 2008
Jkt 217001
[Docket ID DoD–2008–OS–0134]
Privacy Act of 1974; System of
Records
Defense Logistics Agency, DoD.
Notice to amend a system of
AGENCY:
records.
SUMMARY: The Defense Logistics Agency
is amending a system of records notice
in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
December 12, 2008 unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to the
Privacy Act Officer, Headquarters,
PO 00000
Frm 00026
Fmt 4703
Sfmt 4703
Delete entry and replace with
‘‘Correspondence, memoranda, attorney
opinions, and similar records
accumulated as a result of providing
legal advice and assistance to military
personnel and their dependents are
destroyed 1 year after completion of
case except legal instruments
withdrawn for use as precedents may be
held until no longer needed for
reference.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘General Counsel, Defense Supply
Center Columbus, ATTN: DSCC–G, 3990
East Broad Street, Columbus, OH
43213–1199.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
E:\FR\FM\12NON1.SGM
12NON1
]]>Agencies
[Federal Register Volume 73, Number 219 (Wednesday, November 12, 2008)]
[Notices]
[Pages 66859-66860]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-26762]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2008-OS-0132]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to add a new system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a new system of records notice to its inventory of record
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This Action will be effective without further notice on December
12, 2008, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on October 21, 2008, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated December 12, 2000, 65 FR
239.
Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335b
System name:
Electronic Business-Labor and Accounting Report (E-BIZ) Records
System location:
Defense Information Systems Agency (DISA), 701 South Courthouse
Road, Arlington, VA 22204-2199.
Defense Enterprise Computing Center (DECC), CDC4, 3990 East Broad
Street, Columbus, Ohio 43213-1152.
Categories of individuals covered by the system:
DoD civilian employees.
Categories of records in the system:
Social Security Number (SSNs), name, time and attendance
information, leave balances, purchase information, disbursements,
workcounts, cost allocation, and manpower data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, Defense Financial
Management Regulation (DoDFMR) 7000.14-R, Vol 8; 31 U.S.C. 3512,
Executive agency accounting and other financial management reports and
plans; 31 U.S.C. 3513, Financial reporting and accounting system and
E.O. 9397 (SSN).
Purpose(s):
The Defense Finance and Accounting Service (DFAS) is proposing to
establish a system or records in support of its core financial
management mission. The system will be used as a feeder system that has
a suite of business processes that will integrate resource, accounting,
financial and other business functions into a comprehensive management
information planning system. The data will include budget information,
manpower data, performance measures,workload management, time and
attendance, labor reporting, work counts, cost accounting, funds
control, accounts payable and receivable, general ledger, and financial
reporting. It will be used to produce useful, timely and accurate
management andfinancial data, allow users to do analysis and
reconciliation to ensure data accuracy, provide decision and planning
tools for management, and provide timely and accurate financial
statements.
[[Page 66860]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the Department of Defense
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and electronic storage media.
Retrievability:
By name and/or Social Security Number (SSN).
Safeguards:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who
are properly screened and cleared on a need-to-know basis in the
performance of their official duties. Passwords and digital signatures
are used to control access to the system data, and procedures are in
place to deter and detect browsing and unauthorized access. Physical
and electronic access are limited to persons responsible for servicing
and authorized to use the system.
Retention and disposal:
Records are cut off at the end of the payroll year and destroyed
after audit or when six years old, whichever is sooner. Records are
destroyed by degaussing the electronic media and recycling hardcopy
records. The recycled hardcopies are destroyed by shredding, burning,
or pulping.
System manager(s) and address:
Defense Finance and Accounting Service, E-Biz System Manager,
Program Management Office, Building 11, Section 6, 3990 East Broad St,
Columbus, Ohio 43213-1152.
Notification procedure:
An individual seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
Record access procedures:
An individual seeking access to information about themselves that
is contained in this system should address written inquiries to Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
Records are obtained from the individual concerned, and DoD
Components.
Exemptions claimed for the system:
None.
[FR Doc. E8-26762 Filed 11-10-08; 8:45 am]
BILLING CODE 5001-06-P
