Privacy Act of 1974; System of Records, 63141-63142 [E8-25298]

Agencies

• Office of Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 206 (Thursday, October 23, 2008)]
[Notices]
[Pages 63141-63142]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-25298]



[[Page 63141]]

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DEPARTMENT OF DEFENSE

Office of Secretary

[Docket ID: DoD-2008-OS-0130]


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to amend system of records.

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SUMMARY: The National Security Agency/Central Security Service is 
proposing to amend an exempt system of records to its existing 
inventory of record systems subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 24, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 15, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
GNSA 04

System Name:
    NSA/CSS Military Reserve Personnel Data Base (February 22, 1993, 58 
FR 10531).

Changes:
* * * * *

System Name:
    Delete entry and replace with ``NSA/CSS Military Reserve Personnel 
Data''.
* * * * *

Categories of Records in the System:
    Add at beginning of paragraph ``Name, Social Security Number (SSN), 
address, phone number.''

Authority for Maintenance of the System:
    Delete entry and replace with ``10 U.S.C. Sections 115, 331-335; 
and Chapters 1002, 1005, 1007, and 1201-1805; DoD Directive 5100.20, 
National Security Agency and Central Security Service; DoD Instruction 
3305.8, Management and Administration of the Joint Reserve Intelligence 
Program; NSA/CSS Policy 4-27, NSA/CSS Military Reserve Program Policy 
Manual and E.O. 9397 (SSN)''.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3).
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system''.

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media''.

Retrievability:
    Delete entry and replace with ``By name and Social Security Number 
(SSN)''.

Safeguards:
    Delete entry and replace with ``Buildings are secured by a series 
of guarded pedestrian gates and checkpoints. Access to facilities is 
limited to security-cleared personnel and escorted visitors only. 
Within the facilities themselves, access to paper and computer 
printouts are controlled by limited-access facilities and lockable 
containers. Access to electronic means is limited and controlled by 
computer password protection.''

Retention and Disposal:
    Delete entry and replace with ``Destroy upon separation of the 
individual from the Agency or the Reserve Program''.

System Manager(s) and Address:
    Delete entry and replace with ``NSA Reserve Forces Director, 
National Security Agency/Central Security Service, Ft. George Meade, MD 
20755-6000''.

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the National Security Agency/Central Security 
Service, Freedom of Information Act/Privacy Office, 9800 Savage Road, 
Ft. George G. Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.''

Contesting Record Procedures:
    Delete entry and replace with ``The NSA/CSS rules for contesting 
contents and appealing initial determinations are published at 32 CFR 
part 322 or may be obtained by written request addressed to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Office, 9800 Savage Road, Ft. George G. Meade, 
MD 20755-6000''.
* * * * *
GNSA 04

System Name:
    NSA/CSS Military Reserve Personnel Data.

System Location:
    Primary location: National Security Agency/Central Security 
Service, Ft. George G. Meade, MD 20755-6000.
    Decentralized segments: Each staff, line, field element and 
military service as authorized and appropriate.

Categories of Individuals Covered by the System:
    Inactive duty military reserve personnel assigned to NSA 
mobilization billets, requesting to perform on-the-job training in NSA 
work centers, or scheduled to attend formal and resident courses of 
instruction under the auspices or sponsorship of NSA.

Categories of Records in the System:
    Name, Social Security Number (SSN), address, phone number; 
correspondence, papers, and forms relating to individual's service 
extracted

[[Page 63142]]

from his/her military personnel records including but not limited to 
military service, enlistment or related service agreement/extension/
orders, active duty records; duty status, reserve status; 
qualifications for active military duty assignments; clearance data; 
applications/nominations for assignments; pictures; military check-in/
out sheets; military skill specialty evaluation data; active duty 
training; service record brief, military personnel utilization survey; 
correspondence courses, educational/academic records; applications for 
I.D.; efficiency or fitness records; application/prior service 
enlistment documents; work experiences; professionalization 
documentation; achievement certificates, suggestions; personnel 
screening and evaluation records; acknowledgment of service 
requirements; temporary disability record; change of name; documents 
relating to promotion or non-selection, transfers, leave, pay 
entitlements, financial records, awards, health or medical records, 
reports of proceedings of physical fitness boards, birth certificates, 
citizenship statements and status; passport, questionnaire/records of 
security clearances, language capability, language proficiency 
questionnaire; flight records, aviator flight records, instrument 
certification papers; reduction in grade release, retirement, temporary 
duty, record of retirement points; correspondence and/or orders 
relating to dependents, service action, federal recognition orders, 
correspondence relating to badges, medals, and unit awards, including 
foreign decorations; correspondence/letters/administrative reprimands/ 
censures/admonitions relating to apprehensions/confinement and 
discipline.

Authority for Maintenance of the System:
    10 U.S.C. Sections 115, 331-335; and Chapters 1002, 1005, 1007, and 
1201-1805; DoD Directive 5100.20, National Security Agency and Central 
Security Service; DoD Instruction 3305.8, Management and Administration 
of the Joint Reserve Intelligence Program; NSA/CSS Policy 4-27, NSA/CSS 
Military Reserve Program Policy Manual and E.O. 9397 (SSN).

Purpose(s):
    To maintain current and accurate listings of reserve personnel 
designated to mobilize with the National Security Agency, offered as 
nominees for NSA Mobilization billets, requesting formal and resident 
training courses, or seeking on-the-job training in NSA work centers. 
To determine professional and technical qualifications of reservists to 
analyze their training needs and to ascertain the eligibility of 
reservists for promotions, awards, special duty assignments, and 
similar reasons.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3).
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By name and Social Security Number (SSN).

Safeguards:
    Buildings are secured by a series of guarded pedestrian gates and 
checkpoints. Access to facilities is limited to security-cleared 
personnel and escorted visitors only. Within the facilities themselves, 
access to paper and computer printouts are controlled by limited-access 
facilities and lockable containers. Access to electronic means is 
limited and controlled by computer password protection.

Retention and Disposal:
    Destroy upon separation of the individual from the Agency or the 
Reserve Program.

System Manager(s) and Address:
    NSA Reserve Forces Director, National Security Agency/Central 
Security Service, Ft. George Meade, MD 20755-6000.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Office, 9800 Savage Road, Ft. George G. Meade, 
MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Office, 9800 Savage Road, Ft. George G. Meade, 
MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

Contesting Record Procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.

Record Source Categories:
    Individual reservists and service reserve personnel files.

Exemptions Claimed for the System:
    Individual records in this file may be exempt pursuant to 5 U.S.C. 
552a(k)(1) and (k)(5), as applicable.
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

[FR Doc. E8-25298 Filed 10-22-08; 8:45 am]
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