International Narcotics and Law Enforcement Affairs Personnel Records System, 61918-61919 [E8-24723]

Agencies

• DEPARTMENT OF STATE

[Federal Register Volume 73, Number 202 (Friday, October 17, 2008)]
[Notices]
[Pages 61918-61919]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-24723]


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DEPARTMENT OF STATE

[Public Notice 6404]


International Narcotics and Law Enforcement Affairs Personnel 
Records System

SUMMARY: Notice is hereby given that the Department of State proposes 
to create a new system of records, the International Narcotics and Law 
Enforcement Affairs Personnel Records System, which is currently in 
operation, pursuant to the provision of the Privacy Act of 1974 as 
amended (5 U.S.C. 552a) and Office of Management and Budget Circular 
No. A-130, Appendix I. The Department's report was filed with the 
Office of Management and Budget on October 8, 2008.
    It is proposed that the new system be named ``International 
Narcotics and Law Enforcement Affairs Personnel Records System.'' The 
new system description will specify that International Narcotics and 
Law Enforcement Affairs Personnel Records System maintains records 
primarily on contracted personnel serving in criminal justice roles for 
the purposes of documenting individuals' experience and skills relevant 
to International Narcotic Law Enforcement Affairs' funded programs; 
ensuring foreign policy sensitivity and maintenance of the public 
trust, personnel safety and accountability; providing aggregate 
statistical data for program management purposes; providing information 
related to employment suitability for service in high-risk 
environments, including authority to carry weapons; and capturing and 
validating flight mission data.
    The proposed routine uses provide for disclosure to private 
employers when necessary for contract administration and to Federal 
agencies and international organizations, upon their request, for the 
purpose of verifying information relating to employment eligibility. 
These proposed routine uses are compatible with the purpose of 
collecting information for the International Narcotics Law Enforcement 
Affairs Personnel Records System, as they facilitate the selection of 
suitable individuals to serve as contract personnel in operations 
organized and funded by the Department of State, or as contract 
personnel for other federal agencies or international organizations 
operating in high-risk environments where the selection of suitable 
individuals is essential for maintaining public trust, personnel safety 
and accountability.
    Any persons interested in commenting on the new International 
Narcotics and Law Enforcement Affairs Personnel Records system of 
records may do so by submitting comments in writing to Margaret P. 
Grafeld, Director, Office of Information Programs and Service, A/ISS/
IPS, SA-2, 515 22nd Street NW., Department of State, Washington, DC 
20522-8001. The new system of records for the International Narcotics 
and Law Enforcement Affairs Personnel Records System will remain 
effective, unless comments are received 40 days from the date of 
publication that result in a contrary determination.
    This new system description will read as set forth below.

    Dated: October 8, 2008.
Raj Chellaraj,
Assistant Secretary for the Bureau of Administration, Department of 
State.
State-74

System name:
    International Narcotics and Law Enforcement Affairs (INL) Personnel 
Records (INLPR).

Security classification:
    Sensitive but Unclassified.

System locations:
    2201 C Street, NW., Washington, DC 20520; 2765 Business Center 
Blvd., Melbourne, FL 32940; Navy Hill, SA-4, 2430 E Street, NW., 
Washington, DC 20037; 1800 G Street, NW., SA-22, Washington, DC 20006.

Categories of individuals covered by the system:
    Current or previous contractors and Federal employees affiliated 
with Bureau of International Narcotics and Law Enforcement Affairs.

Authority for maintenance of the system:
    The Foreign Assistance Act of 1961 as amended, in particular 
Chapter 8, Part I, section 481 et seq., codified at 22 U.S.C. 2291 and 
2292; State Department Basic Authorities Act of 1980, as amended, 
section 36(b), codified at 22 U.S.C. 2708; Section 103(c) of the 
Omnibus Diplomatic Security and Antiterrorism Act of 1986 (Public Law 
99-399), as amended, codified at 22 U.S.C. 4802; Section 207 of the 
Foreign Service Act of 1980, codified at 22 U.S.C. 3927; National 
Security Decision Directive-38; National Security Presidential 
Directive-44 (Management of Interagency Efforts Concerning 
Reconstruction and Stabilization); other authorities, as appropriate.

Categories of records in the system:
    Records include biographical information (full name, date of birth, 
home zip code, and email address), employee or contractor 
identification number, job location, employment history, experience, 
reports of significant/serious incidents, skills, training, and related 
information.

Purpose:
    The INLPR system maintains records primarily on contracted 
personnel serving in criminal justice roles for the purposes of: 
Documenting individuals' experience and skills relevant to INL-funded 
programs; ensuring maintenance of the public trust, personnel safety, 
and accountability; providing aggregate statistical data for program 
management purposes; providing information related to employment 
suitability for service in high-risk environments, including authority 
to carry weapons; and capturing and validating flight mission data.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    Records may be disclosed to private employers when necessary for 
contract administration in connection with the purposes above, and to 
Federal and State agencies and international organizations, upon their 
request, for the purpose of providing information relating to 
employment eligibility. See also the standard routine uses listed in 
the Department of State Prefatory Statement, published in the Federal 
Register.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Electronic and paper.

Retrievability:
    Records may be retrieved by individual name, employee 
identification number, contractor identification number, or date of 
birth.

Safeguards:
    All users are given information system security awareness training, 
including the procedures for handling Sensitive but Unclassified and

[[Page 61919]]

personally identifiable information. Annual refresher training is 
mandatory. Before being granted access to INLPR, a user must first be 
granted access to Department of State computer systems.
    Remote access to Department of State network from non-Department 
owned systems is only authorized through Department approved access 
program. Remote access to the network is configured with the Office of 
Management and Budget Memorandum M-07-16 security requirements of two 
factor authentication and time out function.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State and its facilities is controlled by 
security guards, and admission is limited to those individuals 
possessing a valid identification card or under proper escort. All 
paper records containing personal information are maintained in secured 
filing cabinets or in restricted areas, access to which is limited to 
authorized personnel. Access to electronic files is password-protected 
and under the direct supervision of the information owner. The INLPR 
structures access privileges to reflect the separation of key duties 
that end-users perform within the functions the application supports. 
Access privileges are consistent with the need-to-know, separation of 
duties, and supervisory requirements established for manual processes.
    When it is determined that a user no longer needs access, the user 
account is disabled.

Retention and disposal:
    These records are maintained until they become inactive, at which 
time they are destroyed or retired in accordance with published record 
disposition schedules of the Department of State and as approved by the 
National Archives and Records Administration. More specific information 
may be obtained by writing to the Director, Office of Information 
Programs and Services, A/ISS/IPS, SA-2, Department of State, 515 22nd 
Street, NW., Washington DC 20522-8001.

System manager and address:
    Principal Deputy Assistant Secretary, Bureau of International 
Narcotics and Law Enforcement Affairs, 2201 C Street, NW., Washington, 
DC 20520.

Notification procedures:
    Individuals who have reason to believe that the INLPR system might 
have records pertaining to them should write to the Director, Office of 
Information Programs and Services, A/ISS/IPS, SA-2, Department of 
State, 515 22nd Street, NW., Washington, DC 20522-8001. The individual 
must specify that he or she wishes the records of the INLPR system to 
be checked. At a minimum, the individual must include: Name, date and 
place of birth, current mailing address and zip code, and signature.

Record access and amendment procedures:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of Information 
Programs and Services, A/ISS/IPS, SA-2, Department of State, 515 22nd 
Street, NW., Washington, DC 20522-8001.

Record source categories:
    These records contain information that is obtained directly from 
the individual, international organizations, prior employers, current 
employers, and/or law enforcement agencies.

System exempted from certain provisions of the Privacy Act:
    None.

[FR Doc. E8-24723 Filed 10-16-08; 8:45 am]
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