Privacy Act of 1974; System of Records, 61084-61091 [E8-24436]
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61084
Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
DEPARTMENT OF DEFENSE
Office of the Secretary
Strategic Environmental Research and
Development Program, Scientific
Advisory Board
Department of Defense.
Notice.
AGENCY:
ACTION:
SUMMARY: This Notice is published in
accordance with Section 10(a)(2) of the
Federal Advisory Committee Act (Pub.
L. 92–463). A meeting of the Strategic
Environmental Research and
Development Program (SERPD),
Scientific Advisory Board will be held
on October 28–30, 2008. The topic of
the meeting is to review new start and
continuing research and development
projects requesting Strategic
Environmental Research and
Development Program funds in excess
of $1M. This meeting is open to the
public. Any interested person may
attend, appear before, or file statements
with the Scientific Advisory Board at
the time and in the manner permitted by
the Board.
DATES: Tuesday, October 28, 2008 from
9 a.m. to 5 p.m., Wednesday, October
29, 2008 from 9 a.m. to 5 p.m., and
Thursday, October 30, 2008 from 8:30
a.m. to 3 p.m.
ADDRESSES: SERDP Office Conference
Center, 901 North Stuart Street, Suite
804, Arlington, VA 22203.
FOR FURTHER INFORMATION CONTACT: Mr.
Jonathan Bunger, SERDP Office, 901
North Stuart Street, Suite 303,
Arlington, VA or by telephone at (703)
696–2126.
Dated: October 7, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
[FR Doc. E8–24392 Filed 10–14–08; 8:45 am]
the Privacy Act of 1974, (5 U.S.C. 552a),
as amended.
DATES: This proposed action will be
effective without further notice on
November 14, 2008 unless comments
are received which result in a contrary
determination.
ADDRESSES: Send comments to Chief,
FOIA/PA Office, Inspector General,
Department of Defense, 400 Army Navy
Drive, Room 201, Arlington, VA 22202–
4704.
FOR FURTHER INFORMATION CONTACT: Mr.
Keith Mastromichalis at (703) 604–8723.
SUPPLEMENTARY INFORMATION: The Office
of the Inspector General (OIG) systems
of records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the records
systems being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
Dated: October 7, 2008.
Patricia L. Toppings,
Federal Register Liaison Officer, Department
of Defense.
Case Control System—Investigative
(May 31, 2006, 71 FR 30878).
CHANGES:
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
DEPARTMENT OF DEFENSE
Delete entry and replace with ‘‘The
database is composed of records of
investigations to include Reports of
Investigation, Information Reports and
Case Summaries, which are being or
have been conducted by the OIG.’’
Office of the Secretary
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
BILLING CODE 5001–06–P
[Docket ID: DoD–2008–OS–0126]
Privacy Act of 1974; System of
Records
AGENCY:
Office of the Inspector General,
DoD.
jlentini on PROD1PC65 with NOTICES
ACTION:
Notice to amend five systems of
records.
SUMMARY: The Office of the Inspector
General (OIG) is amending five systems
of records notices in its existing
inventory of record systems subject to
VerDate Aug<31>2005
18:32 Oct 14, 2008
Jkt 217001
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Electronic records are retained
indefinitely for statistical purposes.
Paper records are destroyed after one
year’’.
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director, Internal Operations
Directorate, Defense Criminal
Investigative Service, Office of the
Inspector General for Investigations,
Office of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.’’
*
*
*
*
*
CIG–04
Case Control System—Investigative.
SYSTEM NAME:
*
Delete entry and replace with
‘‘Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
and cleared for need-to-know.
Electronic data system is password
protected.’’
SYSTEM NAME:
CIG–04
*
SAFEGUARDS:
Delete entry and replace with
‘‘Inspector General Act of 1978, (Pub. L.
452), as amended; DoD Directive 5106.1,
Inspector General of the Department of
Defense; and E.O. 9397 (SSN).’’
*
*
*
*
*
SYSTEM LOCATION:
Primary location: Office of the
Inspector General, Department of
Defense, Office of the Deputy Inspector
General for Investigations, Defense
Criminal Investigative Service (DCIS),
400 Army Navy Drive, Arlington, VA
22202–4704.
Decentralized locations: Office of the
Deputy Inspector General for
Investigations/ Defense Criminal
Investigative Service Field Offices,
Resident Agencies, and Posts of Duty
have temporary control over portions of
the records.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any person or activity which is or has
been the subject of an OIG investigation.
STORAGE:
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Electronic storage media.’’
Individual’s name, Social Security
Number (SSN), address, records of
investigations to include Reports of
Investigation, Information Reports and
Case Summaries, which are being or
have been conducted by the OIG.
RETRIEVABILITY:
Delete entry and replace with ‘‘By
name or Social Security Number’’.
PO 00000
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Fmt 4703
Sfmt 4703
E:\FR\FM\15OCN1.SGM
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Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, (Pub.
L. 452), as amended; DoD Directive
5106.1, Inspector General of the
Department of Defense; and E.O. 9397
(SSN).
PURPOSE(S):
The file contains open and closed
case listings used to manage
investigations, to produce statistical
reports, and to control various aspects of
the investigative process. Users are OIG
employees. Used to determine the
existence, location, and status of cases,
control workload, and to prepare
statistical reports. The records in this
system are used for the following
purposes: Suitability, loyalty, eligibility,
and general trustworthiness of
individuals for access or continued
access to classified information and
suitability for access to government
facilities or industrial firms engaged in
government projects/contracts;
contractor responsibility and
suspension/debarment determinations;
suitability for awards or similar benefits;
use in current law enforcement
investigation or program of any type;
use in judicial or adjudicative
proceedings including litigation or in
accordance with a court order; to
identify offenders, to provide facts and
evidence upon which to base
prosecution, to provide information to
other investigative elements of the
Department of Defense having
jurisdiction over the substance of the
allegations or a related investigative
interest in criminal law enforcement
investigations including statutory
violations, counter-intelligence,
counter-espionage and counter-terrorist
activities and other security matters; to
effect corrective administrative action
and to recover money and property
which has been wrongfully used or
misappropriated; to make statistical
evaluations and reports; to make
decisions affecting personnel actions
concerning members of the Armed
Forces and or Federal employees; and to
respond to other complaint
investigations and congressional
inquires as appropriate.
jlentini on PROD1PC65 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
VerDate Aug<31>2005
18:32 Oct 14, 2008
Jkt 217001
To the U.S. Secret Service in
conjunction with the protection of
persons under its jurisdiction.
To other Federal, State, or local
agencies having jurisdiction over the
substance of the allegations or a related
investigative interest in criminal law
enforcement investigations including
statutory violations, counterintelligence, counter-espionage and
counter-terrorist activities and other
security matters.
To other Federal Inspector General
offices, the President’s Council on
Integrity and Efficiency, and/or other
Federal law enforcement agencies for
the purpose of coordinating and
conducting administrative inquiries and
civil and criminal investigations, or
when responding to such offices,
Council, and agencies in connection
with the investigation of potential
violations of law, rule, and/or
regulation.
To other Federal Inspector General
offices, the President’s Council on
Integrity and Efficiency, and/or the
Department of Justice for purposes of
conducting external reviews to ensure
that adequate internal safeguards and
management procedures continue to
exist within the Office of the Inspector
General of the Department of Defense.
The ‘Blanket Routine Uses’ set forth at
the beginning of the OIG’s compilation
of systems of records notices also apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
By name or Social Security Number.
Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
and cleared for need-to-know.
Electronic data system is password
protected.
RETENTION AND DISPOSAL:
Electronic records are retained
indefinitely for statistical purposes.
Paper records are destroyed after one
year.
Frm 00069
SYSTEM MANAGER(S) AND ADDRESS:
Director, Internal Operations
Directorate, Defense Criminal
Investigative Service, Office of the
Inspector General for Investigations,
Office of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
Written request should contain the
individual’s full name (including former
names and aliases) date and place of
birth, Social Security Number (SSN),
current home address, telephone
number and the request must be signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Requester Service Center/Privacy
Act Office, 400 Army Navy Drive,
Arlington, VA 22202–4704. Written
request should contain the individual’s
full name (including former names and
aliases) date and place of birth, Social
Security Number (SSN), current home
address, telephone number and the
request must be signed.
CONTESTING RECORD PROCEDURES:
The OIG’s rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 312 or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
OIG System Administrators.
SAFEGUARDS:
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61085
Fmt 4703
Sfmt 4703
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Parts of this system may be exempt
pursuant to 5 U.S.C. 552a(j)(2) if the
information is compiled and maintained
by a component of the agency that
performs as its principle function any
activity pertaining to the enforcement of
criminal laws.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 312. For
additional information contact the
system manager.
CIG–06
SYSTEM NAME:
Investigative Files (June 5, 2006, 71
FR 32313).
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61086
Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
CHANGES:
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director, Internal Operations
Directorate, Defense Criminal
Investigative Service, Office of the
Inspector General for Investigations,
Office of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.’’
*
*
*
*
*
CIG–06
SYSTEM NAME:
Investigative Files.
Primary location: Office of the
Inspector General, Department of
Defense, Office of the Deputy Inspector
General for Investigations, Defense
Criminal Investigative Service (DCIS),
400 Army Navy Drive, Arlington, VA
22202–4704.
Decentralized locations: Defense
Criminal Investigative Service Field
Offices, Resident Agencies, and Posts of
Duty.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DoD civilian personnel; members of
the Armed Forces of the United States,
Reserve components, and National
Guard units; DoD contractors;
individuals residing on, having
authorized official access to, or
contracting or operating any business or
other functions at any DoD installation
or facility; and individuals not affiliated
with the Department of Defense when
their activities have directly threatened
the functions, property or personnel of
the Department of Defense, or they have
threatened any other high ranking
government personnel who are provided
protective service mandated by the
Secretary of Defense, or they have
engaged in, or are alleged to engage in
criminal acts on DoD installations or
directed at the Department of Defense,
its personnel or functions; or
individuals information regarding DoD
activities falling under the purview of
OIG responsibilities.
jlentini on PROD1PC65 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of Investigations (ROIs),
Information Reports (IRs) and criminal
intelligence reports containing
statements of witnesses, suspects,
subject(s) and special agents; laboratory
reports, polygraph records to include
charts, reports, technical data, rights
waivers, polygraph waivers, numerical
score sheets, interview logs, test
questions sheets, and all other
documents relating to the polygraphs,
all consensual or non consensual
VerDate Aug<31>2005
18:32 Oct 14, 2008
Jkt 217001
monitoring, documentary evidence,
physical evidence, summary and
administrative data pertaining to
preparation and distribution of the
report; basis for allegations;
investigative information from Federal,
State, and local investigative and
intelligence agencies and departments
and all correspondence relevant to the
investigation, location of investigation,
year and date of offense, names and
personal identifiers of persons who have
been subjects of electronic surveillance,
suspects, subjects witnesses and victims
of crimes, report number which allows
access to records noted above; agencies,
firms, and Defense Department
organizations which were the subject(s)
or victim(s) of criminal investigations;
and disposition and suspense of
offenders listed in criminal investigative
files, agents notes, working papers,
confidential source documents,
subpoenas, Grand Jury documents,
finger print cards, witness identification
data, requests approvals for case
openings and or closings, special
investigative techniques requiring
approval by management, and any other
miscellaneous documents supporting
the case files.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978 (Pub. L.
95–452), as amended; DoD Directive
5106.1, Inspector General of the
Department of Defense; and E.O. 9397
(SSN).
PURPOSE(S):
To conduct criminal investigations,
crime prevention and criminal
intelligence activities, to accomplish
management studies involving the
analysis, compilation of statistics,
quality control, to ensure that
completed investigations are legally
sufficient and result in overall
improvement in techniques, training
and professionalism. Includes personnel
security, internal security, criminal, and
other law enforcement matters, all of
which are essential to the effective
operation of the Office of the Inspector
General, DCIS. The records in this
system are used for the following
purposes: Suitability, loyalty, eligibility,
and general trustworthiness of
individuals for access or continued
access to classified information and
suitability for access to government
facilities or industrial firms engaged in
government projects/contracts;
contractor responsibility and
suspension/debarment determinations;
suitability for awards or similar benefits;
use in current law enforcement
investigation or program of any type;
use in judicial or adjudicative
PO 00000
Frm 00070
Fmt 4703
Sfmt 4703
proceedings including litigation or in
accordance with a court order; to
identify offenders, to provide facts and
evidence upon which to base
prosecution, to provide information to
other investigative elements of the
Department of Defense having
jurisdiction over the substance of the
allegations or a related investigative
interest in criminal law enforcement
investigations including statutory
violations, counter-intelligence,
counter-espionage and counter-terrorist
activities and other security matters; to
effect corrective administrative action
and to recover money and property
which has been wrongfully used or
misappropriated; to make statistical
evaluations and reports; to make
decisions affecting personnel actions
concerning members of the Armed
Forces and or Federal employees; and to
respond to other complaint
investigations and congressional
inquires as appropriate.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the U.S. Secret Service in
conjunction with the protection of
persons under its jurisdiction.
To other Federal, State, or local
agencies having jurisdiction over the
substance of the allegations or a related
investigative interest in criminal law
enforcement investigations includes
statutory violations, counterintelligence, counter-espionage and
counter-terrorist activities and other
security matters.
To other Federal Inspector General
offices, the President’s Council on
Integrity and Efficiency, and/or other
Federal law enforcement agencies for
the purpose of coordinating and
conducting administrative inquiries and
civil and criminal investigations, or
when responding to such offices,
Council, and agencies in connection
with the investigation of potential
violations of law, rule, and/or
regulation.
To other Federal Inspector General
offices, the President’s Council on
Integrity and Efficiency, and/or the
Department of Justice for purposes of
conducting external reviews to ensure
that adequate internal safeguards and
management procedures continue to
exist within the Office of the Inspector
General of the Department of Defense.
E:\FR\FM\15OCN1.SGM
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Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
61087
RECORD ACCESS PROCEDURES:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the OIG’s
compilation of systems of records
notices also apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored on paper in file
folders and on electronic storage media.
RETRIEVABILITY:
Records are retrieved by individual’s
name, Social Security Number (SSN), or
case control number.
SAFEGUARDS:
The primary storage location and
some decentralized locations are in
buildings protected by guards during
non-duty hours. All OIG records are
stored in locked safes and are accessible
only to authorized personnel who have
a need-to-know in conjunction with
their official duties. Computerized
listings are password protected.
RETENTION AND DISPOSAL:
Investigative Case files and
Information Reports are maintained in
the office of origin for two years after
case closure and then transferred to the
OIG DoD Headquarters for preparation
and final transfer to the Washington
National Records Center where they are
retained for 20 years and 10 years,
respectively, and ultimately destroyed.
Those records which attract great
public or judicial attention or document
a historical development in the OIG
DoD may be deemed permanent and
transferred directly to the National
Archives and Records Administration.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Internal Operations
Directorate, Defense Criminal
Investigative Service, Office of the
Inspector General for Investigations,
Office of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.
PURPOSE:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Requester Service Center/Privacy
Act Office, 400 Army Navy Drive,
Arlington, VA 22202–4704.
Written requests should contain the
individual’s full name (including former
names and aliases), and Social Security
Number (SSN), current home address,
and telephone number, and the request
must be signed.
Delete entry and replace with
‘‘Information is used in determining
current year execution and future
budgetary requirements for the OIG,
such as: tracking temporary duty travel
costs, Permanent Change of Station
costs, cash award or overtime costs and
maintain spreadsheets by Human
Resources Training/purchase
cardholders.’’
*
*
*
*
*
CONTESTING RECORD PROCEDURES:
The OIG’s rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 312 or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Subjects and suspects of OIG
investigations. Interview of witnesses,
victims, and confidential sources. All
types of records and information
maintained by all levels of government,
private industry, and non-profit
organizations reviewed during the
course of the investigation or furnished
to the OIG. Any other type of record
deemed necessary to complete the OIG
investigation.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Parts of this system may be exempt
pursuant to 5 U.S.C. 552a(j)(2) if the
information is compiled and maintained
by a component of the agency that
performs as its principle function any
activity pertaining to the enforcement of
criminal laws.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 312. For
additional information contact the
system manager.
RETRIEVABILITY:
Delete entry and replace with ‘‘By
name and Social Security Number.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
and cleared for need-to-know.
Electronic data system is password
protected.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Comptroller, Office of Administration
and Management, Office of the Inspector
General of the Department of Defense,
400 Army Navy Drive, Arlington, VA
22202–4704.’’
*
*
*
*
*
CIG–11
SYSTEM NAME:
Budget Information Tracking System
(BITS).
SYSTEM LOCATION:
jlentini on PROD1PC65 with NOTICES
NOTIFICATION PROCEDURE:
SYSTEM NAME:
Office of the Comptroller, Office of
Administration and Management, Office
of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
Written requests should contain the
individual’s full name (including former
names and aliases), and Social Security
Number (SSN), current home address,
and telephone number, and the request
must be signed.
Budget Information Tracking System
(BITS) (June 14, 2006, 71 FR 34314).
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
VerDate Aug<31>2005
18:32 Oct 14, 2008
Jkt 217001
CIG–11
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with ‘‘Office
of the Comptroller, Office of
Administration and Management, Office
of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.’’
*
*
*
*
*
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Fmt 4703
Sfmt 4703
All Office of the Inspector General
(OIG) employees, contractors, or other
personnel sponsored by the OIG who
participate in OIG Travel, Permanent
Change of Station, Awards, Overtime/
Compensation Time, Training, and
programs with entitlement to
reimbursable expenses.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number (SSN), grade and or rank, street
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Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
and cleared for need-to-know.
Electronic data system is password
protected.
address, financial transaction document
number, and the cost records of the
personnel who have been approved for
Temporary Duty; Permanent Change of
Station (PCS); an employee cash award;
reimbursement for miscellaneous
expenses; and Overtime/Compensatory
Time.
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
Public Law 95–452, the Inspector
General Act of 1978, as amended; 5
U.S.C. 301, Departmental Regulations;
DoD 7000.14–R, DoD Financial
Management Regulation; DoD Directive
5106.1, Inspector General of the
Department of Defense; OIG DoD
Instruction 7200.1, Budget and Fund
Control; OIG DoD Instruction 7250.13,
Official Representation Funds; and E.O.
9397 (SSN).
Comptroller, Office of Administration
and Management, Office of the Inspector
General of the Department of Defense,
400 Army Navy Drive, Arlington, VA
22202–4704.
PURPOSE(S):
Information is used in determining
current year execution and future
budgetary requirements for the OIG,
such as: tracking temporary duty travel
costs, Permanent Change of Station
costs, cash award or overtime costs and
maintain spreadsheets by Human
Resources Training/purchase
cardholders.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the OIG’s
compilation of systems of records
notices also apply to this system.
STORAGE:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
By name and Social Security Number.
jlentini on PROD1PC65 with NOTICES
SAFEGUARDS:
Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
18:32 Oct 14, 2008
Jkt 217001
NOTIFICATION PROCEDURE:
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
written inquiries to the Chief, Freedom
of Information Act/Privacy Act Office,
400 Army Navy Drive, Arlington, VA
22202–4704.
The request should contain the full
name, address, and Social Security
Number (SSN) of the individual.
CONTESTING RECORD PROCEDURES:
The OIG’s rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 312 or may
be obtained from the system manager.
Data maintained in the system is
obtained directly from the individual on
the following forms:
a. Request for Temporary Duty Travel
Form, provided to the Travel Branch,
Administration and Logistics Services
Directorate, with information obtained
from the individual traveler;
b. Request for Permanent Change of
Station Form, provided by the Travel
Branch, Administration and Logistics
Services Directorate, with information
obtained from the individual;
c. Request for Training Form,
provided by the Training Officer within
each segment of the Office of the Deputy
Inspector General with information
obtained from the individual; and
d. Request for reimbursement of
miscellaneous expenses (DD Form 1164
or SF 1034) provided by respective
PO 00000
Frm 00072
Fmt 4703
Sfmt 4703
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
CIG–15
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
The request should contain the full
name, address, and Social Security
Number (SSN) of the individual.
RECORD SOURCE CATEGORIES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
Records are maintained for current
fiscal year. Destroy 6 years and 3
months after the close of the fiscal year.
budget point of contact within each
office of the Deputy Inspector General
with information obtained from the
individual.
To the extent that a follow-up to
resolve discrepancies is required,
information is collected directly from
the individual or the appropriate office
within the Office of the Inspector
General on Department of Defense (DD)
Forms 1610 and 1614, Standard Form
182, and IG Form 1400.430–3.
SYSTEM NAME:
Senior Official and Reprisal
Investigation Case System (June 5, 2006,
71 FR 32307).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Directorates for Investigations of
Senior Officials, Military Reprisal
Investigations, and Civilian Reprisal
Investigations, Office of the Assistant
Inspector General for Administrative
Investigations, Office of the Inspector
General of the Department of Defense,
400 Army Navy Drive, Arlington, VA
22202–4704.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Office
of the Assistant Inspector General for
Administrative Investigations, Office of
the Deputy Inspector General for
Investigations, Office of the Inspector
General of the Department of Defense,
400 Army Navy Drive, Arlington, VA
22202–4704.’’
*
*
*
*
*
CIG–15
SYSTEM NAME:
Senior Official and Reprisal
Investigation Case System.
SYSTEM LOCATION:
Directorates for Investigations of
Senior Officials, Military Reprisal
Investigations, and Civilian Reprisal
Investigations, Office of the Assistant
Inspector General for Administrative
Investigations, Office of the Inspector
General of the Department of Defense,
400 Army Navy Drive, Arlington, VA
22202–4704.
CATEGORIES OF INDIVIDUALS COVERED IN THE
SYSTEM:
Individuals who provide initial
complaints resulting in administrative
E:\FR\FM\15OCN1.SGM
15OCN1
61089
Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
investigations conducted by Office of
the Deputy Inspector General for
Investigations (ODIG–INV) related to
violations of laws, rules, or regulations
or mismanagement, gross waste of
funds, abuse of authority, or a danger to
the public health and safety; subjects of
administrative investigations conducted
by the ODIG–INV; or individuals
identified as having been adversely
affected by matters under investigation
by the ODIG–INV.
CATEGORIES OF RECORDS IN THE SYSTEM:
Materials relating to allegations
received and documentation created as
a result of action by the Office of the
Inspector General, including reports,
records of action taken, and supporting
documentation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978 (Pub. L.
95–452), as amended; and DoD Directive
5106.1 (32 CFR part 376).
PURPOSE(S):
To record complaints, allegations of
wrongdoing, and requests for assistance;
to document inquiries, research facts
and circumstances, sources of
information, conclusions and
recommendations; to record actions
taken and notifications of interested
parties and agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS, AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the OIG’s compilation
of systems of records notices also apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
By individual names or case numbers.
jlentini on PROD1PC65 with NOTICES
SAFEGUARDS:
Records are maintained in locked
rooms accessible only to Office of the
Deputy Inspector General for
Investigations personnel having official
need-to-know and electronic data
system is password protected.
VerDate Aug<31>2005
18:32 Oct 14, 2008
Jkt 217001
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
Written request should contain the
individual’s full name (including former
names and aliases) date and place of
birth, Social Security Number, current
home address, telephone number and
the request must be signed. Also,
requests submitted on behalf of other
persons must include their written
authorization.
RECORDS ACCESS PROCEDURES:
except to the extent that disclosure
would reveal the identity of a
confidential source.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 312. For
additional information contact the
system manager.
CIG–16
SYSTEM NAME:
DoD Hotline Program Case Files (May
31, 2006, 71 FR 30882).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with ‘‘DoD
Hotline Division, Office of the Assistant
Inspector General for Communications
and Congressional Liaison, Office of the
Inspector General of the Department of
Defense, 400 Army Navy Drive,
Arlington, VA 22202–4704.’’
*
*
*
*
*
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Requester Service Center/Privacy
Act Office, 400 Army Navy Drive,
Arlington, VA 22202–4704.
Written request should contain the
individual’s full name (including former
names and aliases) date and place of
birth, Social Security Number, current
home address, telephone number and
the request must be signed. Also,
requests submitted on behalf of other
persons must include their written
authorization.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
CONTESTING RECORD PROCEDURES:
Delete entry and replace with
‘‘Director, DoD Hotline Division, Office
of the Assistant Inspector General for
Communications and Congressional
Liaison, Office of the Inspector General
of the Department of Defense, 400 Army
Navy Drive, Arlington, VA 22202–
4704.’’
The OIG’s rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 312 or may
be obtained from the system manager.
Information was obtained from
sources, subjects, witnesses, all levels of
government, private businesses, and
nonprofit organizations.
Paper records in file folders and
electronic storage media.
Destroy when 10 years old.
Office of the Assistant Inspector
General for Administrative
Investigations, Office of the Deputy
Inspector General for Investigations,
Office of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.
RECORD SOURCE CATEGORIES:
STORAGE:
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled for
law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2).
However, if an individual is denied any
right, privilege, or benefit for which he
would otherwise be entitled by Federal
law or for which he would otherwise be
eligible, as a result of the maintenance
of such information, the individual will
be provided access to such information
PO 00000
Frm 00073
Fmt 4703
Sfmt 4703
Delete entry and replace with ‘‘Public
Law 95–452 as amended, Inspector
General Act of 1978; 32 CFR Part 98,
Defense Hotline Program; and DoD
Directive 5106.1, Inspector General of
the Department of Defense.’’
*
*
*
*
*
RETRIEVABILITY:
Delete entry and replace with ‘‘By
Individual’s name, subject matter, and
Hotline case number’’.
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
The request should contain the
individual’s full name and address.
Requests submitted on behalf of other
persons must include their written
authorization.’’
E:\FR\FM\15OCN1.SGM
15OCN1
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Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
RECORDS ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Freedom of
Information Act Requester Service
Center/Privacy Act Office, 400 Army
Navy Drive, Arlington, VA 22202–4704.
The request should contain the
individual’s full name and address.
Requests submitted on behalf of other
persons must include their written
authorization.’’
*
*
*
*
*
CIG–16
SYSTEM NAME:
DoD Hotline Program Case Files.
SYSTEM LOCATION:
DoD Hotline Division, Office of the
Assistant Inspector General for
Communications and Congressional
Liaison, Office of the Inspector General
of the Department of Defense, 400 Army
Navy Drive, Arlington, VA 22202–4704.
CATEGORIES OF INDIVIDUALS COVERED IN THE
SYSTEM:
Individuals filing hotline complaints;
individuals alleged to have been
involved in criminal or administrative
misconduct, including, but not limited
to, fraud, waste, or mismanagement; or
individuals identified as having been
adversely affected by matters being
investigated by the Office of the
Inspector General.
jlentini on PROD1PC65 with NOTICES
Records resulting from the referral of,
and inquiry into, hotline complaints,
such as the date of the complaint; the
hotline control number; the name of the
complainant; the actual allegations;
referral documents to DoD components
requesting investigation into DoD
Hotline complaints; referral documents
from DoD components transmitting the
DoD Hotline Completion Report, which
normally contains the name of the
examining official(s) assigned to the
case; background information regarding
the investigation itself, such as the
scope of the investigation, relevant facts
discovered, information received from
witnesses, and specific source
documents reviewed; the investigator’s
findings, conclusions, and
recommendations; and the disposition
of the case; and internal DoD Hotline
forms documenting review and analysis
of DoD Hotline Completion Reports
received from DoD components.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 95–452 as amended,
Inspector General Act of 1978; 32 CFR
18:32 Oct 14, 2008
Jkt 217001
PURPOSE(S):
To record information related to
official hotline investigations.
To compile statistical information to
disseminate to other components within
the Department of Defense engaged in
the Hotline Program.
To provide prompt, responsive, and
accurate information regarding the
status of ongoing cases.
To provide a record of complaint
disposition. Hotline complaints
appearing to involve criminal
wrongdoing will be referred to the
Defense Criminal Investigative Service
or other criminal investigative units of
DoD components.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS, AND
PURPOSES OF SUCH USES:
SYSTEM MANAGER(S) AND ADDRESS:
Director, DoD Hotline Division, Office
of the Assistant Inspector General for
Communications and Congressional
Liaison, Office of the Inspector General
of the Department of Defense, 400 Army
Navy Drive, Arlington, VA 22202–4704.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
The request should contain the
individual’s full name and address.
Requests submitted on behalf of other
persons must include their written
authorization.
RECORD ACCESS PROCEDURES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the OIG’s
compilation of systems of records
notices also apply to this system.
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Freedom of
Information Act Requester Service
Center/Privacy Act Office, 400 Army
Navy Drive, Arlington, VA 22202–4704.
The request should contain the
individual’s full name and address.
Requests submitted on behalf of other
persons must include their written
authorization.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
STORAGE:
CATEGORIES OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
Part 98, Defense Hotline Program; and
DoD Directive 5106.1, Inspector General
of the Department of Defense.
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
By Individual’s name, subject matter,
and Hotline case number.
SAFEGUARDS:
Access is limited to DoD Hotline staff.
Paper and automated records are stored
in rooms protected by cipher lock. The
automated system is password
protected, and regular back-ups of data
are performed.
RETENTION AND DISPOSAL:
Hotline case files not referred are
destroyed after 2 years.
Electronic copies created on
electronic mail and word processing
systems are deleted after a record
keeping copy has been produced.
Automated and paper records are
retained within the Office of the Defense
Hotline Division for a period of 5 years
after closure. The records are then
retired to the Washington National
Records Center for an additional 5 years,
and then destroyed.
PO 00000
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Fmt 4703
Sfmt 4703
The OIG’s rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 312 or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Sources, subjects, witnesses, all levels
of Government, private businesses, and
nonprofit organizations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled for
law enforcement purposes, other than
material within the scope of subsection
5 U.S.C. 552a(j)(2), may be exempt
pursuant to 5 U.S.C. 552a(k)(2).
However, if an individual is denied any
right, privilege, or benefit for which he
would otherwise be entitled by Federal
law or for which he would otherwise be
eligible, as a result of the maintenance
of the information, the individual will
be provided access to the information
exempt to the extent that disclosure
would reveal the identify of a
confidential source. Note: When
claimed, this exemption allows limited
protection of investigative reports
maintained in a system of records used
in personnel or administrative actions.
E:\FR\FM\15OCN1.SGM
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Federal Register / Vol. 73, No. 200 / Wednesday, October 15, 2008 / Notices
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 312. For
additional information contact the
system manager.
[FR Doc. E8–24436 Filed 10–14–08; 8:45 am]
BILLING CODE 5001–06–P
hereby gives notice of its intent to grant
to ANP Technologies, Inc., 824
Interchange Boulevard, Newark, DE
19711, an exclusive license relative to
United States Patent #6,716,450 entitled
‘‘Enhancing Protein Activity Through
Nanoencapsulation’’, Yin, et al., issued
April 6, 2004. Anyone wishing to object
to the granting of this license has 15
days from the date of this notice to file
written objections along with
supporting evidence, if any.
FOR FURTHER INFORMATION CONTACT:
Michael D. Rausa, U.S. Army Research
Laboratory, Office of Research and
Technology Applications, ATTN:
AMSRD–ARL–DP–P/Bldg. 434,
Aberdeen Proving Ground, MD 21005–
5425, Telephone: (410) 278–5028.
SUPPLEMENTARY INFORMATION: None.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. E8–24510 Filed 10–14–08; 8:45 am]
DEPARTMENT OF DEFENSE
Department of the Army
Department of the Army, DOD.
Notice of availability.
SUMMARY: The Department of the Army
announces the general availability of
exclusive, partially exclusive or nonexclusive licenses relative to a novel
dendrimer technology as described in
United States Patent #6,716,450 entitled
‘‘Enhancing Protein Activity Through
Nanoencapsulation’’, Yin, et al., issued
April 6, 2004. Licenses shall comply
with 35 U.S.C. 209 and 37 CFR 404.
FOR FURTHER INFORMATION CONTACT:
Michael D. Rausa, U.S. Army Research
Laboratory, Office of Research and
Technology Applications, ATTN:
AMSRD–ARL–DP–P/Bldg. 434,
Aberdeen Proving Ground, MD 21005–
5425, Telephone: (410) 278–5028.
SUPPLEMENTARY INFORMATION: None.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. E8–24512 Filed 10–14–08; 8:45 am]
BILLING CODE 3710–08–P
DEPARTMENT OF DEFENSE
Department of the Army
jlentini on PROD1PC65 with NOTICES
Notice of Intent To Grant an Exclusive
License to ANP Technologies, Inc.
Department of the Army, DOD.
Notice.
AGENCY:
ACTION:
SUMMARY: In compliance with 37 CFR
404 et seq., the Department of the Army
VerDate Aug<31>2005
18:32 Oct 14, 2008
Jkt 217001
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. E8–24497 Filed 10–14–08; 8:45 am]
BILLING CODE 3710–08–P
DEPARTMENT OF DEFENSE
Department of the Army
Availability for Non-Exclusive,
Exclusive, or Partially Exclusive
Licensing of U.S. Provisional Patent
Application Concerning Method and
Kit for Detecting Adenovirus Serotype
14 Virus
ACTION:
Department of the Army, DoD.
Notice.
DEPARTMENT OF DEFENSE
Department of the Army
AGENCY:
ACTION:
determine and/or monitor a subject’s
hydration level for diagnostic,
treatment, and prophylactic purposes.
By determining/monitoring the
hydration status of a subject, preventive
measures may be applied to prevent
heat injuries and deaths.
AGENCY:
BILLING CODE 3710–08–P
Notice of Availability of a Novel
Dendrimer Based Detection
Technology for Exclusive, Partially
Exclusive or Non-exclusive Licenses
61091
Availability for Non-Exclusive,
Exclusive, or Partially Exclusive
Licensing of U.S. Provisional Patent
Application Concerning Intraoral
Measurement of Saliva Osmolarity to
Measure Hydration Status
Department of the Army, DoD.
Notice.
AGENCY:
ACTION:
In accordance with 37 CFR
404.6 and 404.7, announcement is made
of the availability for licensing of the
invention set forth in U.S. Provisional
Patent Application Serial No. 61/
096,941 entitled ‘‘Intraoral
Measurement of Saliva Osmolarity to
Measure Hydration Status,’’ filed
September 15, 2008. The United States
Government, as represented by the
Secretary of the Army, has rights in this
invention.
ADDRESSES: Commander, U.S. Army
Medical Research and Materiel
Command, ATTN: Command Judge
Advocate, MCMR–JA, 504 Scott Street,
Fort Detrick, Frederick, MD 21702–
5012.
FOR FURTHER INFORMATION CONTACT: For
patent issues, Ms. Elizabeth Arwine,
Patent Attorney, (301) 619–7808. For
licensing issues, Dr. Paul Mele, Office of
Research & Technology Assessment,
(301) 619–6664, both at telefax (301)
619–5034.
SUPPLEMENTARY INFORMATION: The
invention comprises a rapid, noninvasive method that uses saliva to
SUMMARY:
PO 00000
Frm 00075
Fmt 4703
Sfmt 4703
SUMMARY: In accordance with 37 CFR
404.6 and 404.7, announcement is made
of the availability for licensing of the
invention set forth in U.S. Provisional
Patent Application Serial No. 61/
058,598 entitled ‘‘Method and Kit for
Detecting Adenovirus Serotype 14
Virus,’’ filed June 4, 2008. The United
States Government, as represented by
the Secretary of the Army, has rights in
this invention.
Commander, U.S. Army
Medical Research and Materiel
Command, ATTN: Command Judge
Advocate, MCMR–JA, 504 Scott Street,
Fort Detrick, Frederick, MD 21702–
5012.
ADDRESSES:
For
patent issues, Ms. Elizabeth Arwine,
Patent Attorney, (301) 619–7808. For
licensing issues, Dr. Paul Mele, Office of
Research & Technology Assessment,
(301) 619–6664, both at telefax (301)
619–5034.
FOR FURTHER INFORMATION CONTACT:
SUPPLEMENTARY INFORMATION:
Adenovirus type 14 (Ad14) is an
emerging pathogen that can cause life
threatening diseases and large
outbreaks. To improve the capability of
the laboratory for diagnosing AD14
infection and to prepare for possible
outbreak, a real-time PCR assay targeting
a unique sequence in the hexon region
of the adenovirus genome is disclosed.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. E8–24488 Filed 10–14–08; 8:45 am]
BILLING CODE 3710–08–P
E:\FR\FM\15OCN1.SGM
15OCN1
]]>Agencies
[Federal Register Volume 73, Number 200 (Wednesday, October 15, 2008)]
[Notices]
[Pages 61084-61091]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-24436]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2008-OS-0126]
Privacy Act of 1974; System of Records
AGENCY: Office of the Inspector General, DoD.
ACTION: Notice to amend five systems of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Inspector General (OIG) is amending five
systems of records notices in its existing inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
November 14, 2008 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General,
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA
22202-4704.
FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis at (703) 604-
8723.
SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG)
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: October 7, 2008.
Patricia L. Toppings,
Federal Register Liaison Officer, Department of Defense.
CIG-04
System name:
Case Control System--Investigative (May 31, 2006, 71 FR 30878).
Changes:
* * * * *
Categories of records in the system:
Delete entry and replace with ``The database is composed of records
of investigations to include Reports of Investigation, Information
Reports and Case Summaries, which are being or have been conducted by
the OIG.''
Authority for maintenance of the system:
Delete entry and replace with ``Inspector General Act of 1978,
(Pub. L. 452), as amended; DoD Directive 5106.1, Inspector General of
the Department of Defense; and E.O. 9397 (SSN).''
* * * * *
Storage:
Delete entry and replace with ``Electronic storage media.''
Retrievability:
Delete entry and replace with ``By name or Social Security
Number''.
Safeguards:
Delete entry and replace with ``Computerized records maintained in
a controlled area are accessible only to authorized personnel. Records
are maintained in a controlled facility. Physical entry is restricted
by the use of locks, guards, and is accessible only to authorized
personnel. Physical and electronic access is restricted to designated
individuals having a need therefore in the performance of official
duties and who are properly screened and cleared for need-to-know.
Electronic data system is password protected.''
Retention and disposal:
Delete entry and replace with ``Electronic records are retained
indefinitely for statistical purposes. Paper records are destroyed
after one year''.
System manager(s) and address:
Delete entry and replace with ``Director, Internal Operations
Directorate, Defense Criminal Investigative Service, Office of the
Inspector General for Investigations, Office of the Inspector General
of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-
4704.''
* * * * *
CIG-04
System Name:
Case Control System--Investigative.
System location:
Primary location: Office of the Inspector General, Department of
Defense, Office of the Deputy Inspector General for Investigations,
Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive,
Arlington, VA 22202-4704.
Decentralized locations: Office of the Deputy Inspector General for
Investigations/ Defense Criminal Investigative Service Field Offices,
Resident Agencies, and Posts of Duty have temporary control over
portions of the records.
Categories of individuals covered by the system:
Any person or activity which is or has been the subject of an OIG
investigation.
Categories of records in the system:
Individual's name, Social Security Number (SSN), address, records
of investigations to include Reports of Investigation, Information
Reports and Case Summaries, which are being or have been conducted by
the OIG.
[[Page 61085]]
Authority for maintenance of the system:
Inspector General Act of 1978, (Pub. L. 452), as amended; DoD
Directive 5106.1, Inspector General of the Department of Defense; and
E.O. 9397 (SSN).
Purpose(s):
The file contains open and closed case listings used to manage
investigations, to produce statistical reports, and to control various
aspects of the investigative process. Users are OIG employees. Used to
determine the existence, location, and status of cases, control
workload, and to prepare statistical reports. The records in this
system are used for the following purposes: Suitability, loyalty,
eligibility, and general trustworthiness of individuals for access or
continued access to classified information and suitability for access
to government facilities or industrial firms engaged in government
projects/contracts; contractor responsibility and suspension/debarment
determinations; suitability for awards or similar benefits; use in
current law enforcement investigation or program of any type; use in
judicial or adjudicative proceedings including litigation or in
accordance with a court order; to identify offenders, to provide facts
and evidence upon which to base prosecution, to provide information to
other investigative elements of the Department of Defense having
jurisdiction over the substance of the allegations or a related
investigative interest in criminal law enforcement investigations
including statutory violations, counter-intelligence, counter-espionage
and counter-terrorist activities and other security matters; to effect
corrective administrative action and to recover money and property
which has been wrongfully used or misappropriated; to make statistical
evaluations and reports; to make decisions affecting personnel actions
concerning members of the Armed Forces and or Federal employees; and to
respond to other complaint investigations and congressional inquires as
appropriate.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Secret Service in conjunction with the protection of
persons under its jurisdiction.
To other Federal, State, or local agencies having jurisdiction over
the substance of the allegations or a related investigative interest in
criminal law enforcement investigations including statutory violations,
counter-intelligence, counter-espionage and counter-terrorist
activities and other security matters.
To other Federal Inspector General offices, the President's Council
on Integrity and Efficiency, and/or other Federal law enforcement
agencies for the purpose of coordinating and conducting administrative
inquiries and civil and criminal investigations, or when responding to
such offices, Council, and agencies in connection with the
investigation of potential violations of law, rule, and/or regulation.
To other Federal Inspector General offices, the President's Council
on Integrity and Efficiency, and/or the Department of Justice for
purposes of conducting external reviews to ensure that adequate
internal safeguards and management procedures continue to exist within
the Office of the Inspector General of the Department of Defense.
The `Blanket Routine Uses' set forth at the beginning of the OIG's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
By name or Social Security Number.
Safeguards:
Computerized records maintained in a controlled area are accessible
only to authorized personnel. Records are maintained in a controlled
facility. Physical entry is restricted by the use of locks, guards, and
is accessible only to authorized personnel. Physical and electronic
access is restricted to designated individuals having a need therefore
in the performance of official duties and who are properly screened and
cleared for need-to-know. Electronic data system is password protected.
Retention and disposal:
Electronic records are retained indefinitely for statistical
purposes. Paper records are destroyed after one year.
System manager(s) and address:
Director, Internal Operations Directorate, Defense Criminal
Investigative Service, Office of the Inspector General for
Investigations, Office of the Inspector General of the Department of
Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Freedom of Information Act Requester Service Center/Privacy Act
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
Written request should contain the individual's full name
(including former names and aliases) date and place of birth, Social
Security Number (SSN), current home address, telephone number and the
request must be signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Freedom of Information Act Requester Service Center/Privacy Act Office,
400 Army Navy Drive, Arlington, VA 22202-4704. Written request should
contain the individual's full name (including former names and aliases)
date and place of birth, Social Security Number (SSN), current home
address, telephone number and the request must be signed.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
OIG System Administrators.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency that performs as its principle function any activity pertaining
to the enforcement of criminal laws.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 312. For additional
information contact the system manager.
CIG-06
System Name:
Investigative Files (June 5, 2006, 71 FR 32313).
[[Page 61086]]
Changes:
* * * * *
System manager(s) and address:
Delete entry and replace with ``Director, Internal Operations
Directorate, Defense Criminal Investigative Service, Office of the
Inspector General for Investigations, Office of the Inspector General
of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-
4704.''
* * * * *
CIG-06
System name:
Investigative Files.
Primary location: Office of the Inspector General, Department of
Defense, Office of the Deputy Inspector General for Investigations,
Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive,
Arlington, VA 22202-4704.
Decentralized locations: Defense Criminal Investigative Service
Field Offices, Resident Agencies, and Posts of Duty.
Categories of individuals covered by the system:
DoD civilian personnel; members of the Armed Forces of the United
States, Reserve components, and National Guard units; DoD contractors;
individuals residing on, having authorized official access to, or
contracting or operating any business or other functions at any DoD
installation or facility; and individuals not affiliated with the
Department of Defense when their activities have directly threatened
the functions, property or personnel of the Department of Defense, or
they have threatened any other high ranking government personnel who
are provided protective service mandated by the Secretary of Defense,
or they have engaged in, or are alleged to engage in criminal acts on
DoD installations or directed at the Department of Defense, its
personnel or functions; or individuals information regarding DoD
activities falling under the purview of OIG responsibilities.
Categories of records in the system:
Reports of Investigations (ROIs), Information Reports (IRs) and
criminal intelligence reports containing statements of witnesses,
suspects, subject(s) and special agents; laboratory reports, polygraph
records to include charts, reports, technical data, rights waivers,
polygraph waivers, numerical score sheets, interview logs, test
questions sheets, and all other documents relating to the polygraphs,
all consensual or non consensual monitoring, documentary evidence,
physical evidence, summary and administrative data pertaining to
preparation and distribution of the report; basis for allegations;
investigative information from Federal, State, and local investigative
and intelligence agencies and departments and all correspondence
relevant to the investigation, location of investigation, year and date
of offense, names and personal identifiers of persons who have been
subjects of electronic surveillance, suspects, subjects witnesses and
victims of crimes, report number which allows access to records noted
above; agencies, firms, and Defense Department organizations which were
the subject(s) or victim(s) of criminal investigations; and disposition
and suspense of offenders listed in criminal investigative files,
agents notes, working papers, confidential source documents, subpoenas,
Grand Jury documents, finger print cards, witness identification data,
requests approvals for case openings and or closings, special
investigative techniques requiring approval by management, and any
other miscellaneous documents supporting the case files.
Authority for maintenance of the system:
Inspector General Act of 1978 (Pub. L. 95-452), as amended; DoD
Directive 5106.1, Inspector General of the Department of Defense; and
E.O. 9397 (SSN).
Purpose(s):
To conduct criminal investigations, crime prevention and criminal
intelligence activities, to accomplish management studies involving the
analysis, compilation of statistics, quality control, to ensure that
completed investigations are legally sufficient and result in overall
improvement in techniques, training and professionalism. Includes
personnel security, internal security, criminal, and other law
enforcement matters, all of which are essential to the effective
operation of the Office of the Inspector General, DCIS. The records in
this system are used for the following purposes: Suitability, loyalty,
eligibility, and general trustworthiness of individuals for access or
continued access to classified information and suitability for access
to government facilities or industrial firms engaged in government
projects/contracts; contractor responsibility and suspension/debarment
determinations; suitability for awards or similar benefits; use in
current law enforcement investigation or program of any type; use in
judicial or adjudicative proceedings including litigation or in
accordance with a court order; to identify offenders, to provide facts
and evidence upon which to base prosecution, to provide information to
other investigative elements of the Department of Defense having
jurisdiction over the substance of the allegations or a related
investigative interest in criminal law enforcement investigations
including statutory violations, counter-intelligence, counter-espionage
and counter-terrorist activities and other security matters; to effect
corrective administrative action and to recover money and property
which has been wrongfully used or misappropriated; to make statistical
evaluations and reports; to make decisions affecting personnel actions
concerning members of the Armed Forces and or Federal employees; and to
respond to other complaint investigations and congressional inquires as
appropriate.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Secret Service in conjunction with the protection of
persons under its jurisdiction.
To other Federal, State, or local agencies having jurisdiction over
the substance of the allegations or a related investigative interest in
criminal law enforcement investigations includes statutory violations,
counter-intelligence, counter-espionage and counter-terrorist
activities and other security matters.
To other Federal Inspector General offices, the President's Council
on Integrity and Efficiency, and/or other Federal law enforcement
agencies for the purpose of coordinating and conducting administrative
inquiries and civil and criminal investigations, or when responding to
such offices, Council, and agencies in connection with the
investigation of potential violations of law, rule, and/or regulation.
To other Federal Inspector General offices, the President's Council
on Integrity and Efficiency, and/or the Department of Justice for
purposes of conducting external reviews to ensure that adequate
internal safeguards and management procedures continue to exist within
the Office of the Inspector General of the Department of Defense.
[[Page 61087]]
The DoD `Blanket Routine Uses' set forth at the beginning of the
OIG's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored on paper in file folders and on electronic
storage media.
Retrievability:
Records are retrieved by individual's name, Social Security Number
(SSN), or case control number.
Safeguards:
The primary storage location and some decentralized locations are
in buildings protected by guards during non-duty hours. All OIG records
are stored in locked safes and are accessible only to authorized
personnel who have a need-to-know in conjunction with their official
duties. Computerized listings are password protected.
Retention and disposal:
Investigative Case files and Information Reports are maintained in
the office of origin for two years after case closure and then
transferred to the OIG DoD Headquarters for preparation and final
transfer to the Washington National Records Center where they are
retained for 20 years and 10 years, respectively, and ultimately
destroyed.
Those records which attract great public or judicial attention or
document a historical development in the OIG DoD may be deemed
permanent and transferred directly to the National Archives and Records
Administration.
System manager(s) and address:
Director, Internal Operations Directorate, Defense Criminal
Investigative Service, Office of the Inspector General for
Investigations, Office of the Inspector General of the Department of
Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Freedom of Information Act Requester Service Center/Privacy Act
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
Written requests should contain the individual's full name
(including former names and aliases), and Social Security Number (SSN),
current home address, and telephone number, and the request must be
signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Freedom of Information Act Requester Service Center/Privacy Act Office,
400 Army Navy Drive, Arlington, VA 22202-4704.
Written requests should contain the individual's full name
(including former names and aliases), and Social Security Number (SSN),
current home address, and telephone number, and the request must be
signed.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
Subjects and suspects of OIG investigations. Interview of
witnesses, victims, and confidential sources. All types of records and
information maintained by all levels of government, private industry,
and non-profit organizations reviewed during the course of the
investigation or furnished to the OIG. Any other type of record deemed
necessary to complete the OIG investigation.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency that performs as its principle function any activity pertaining
to the enforcement of criminal laws.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 312. For additional
information contact the system manager.
CIG-11
System name:
Budget Information Tracking System (BITS) (June 14, 2006, 71 FR
34314).
Changes:
* * * * *
System location:
Delete entry and replace with ``Office of the Comptroller, Office
of Administration and Management, Office of the Inspector General of
the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-
4704.''
* * * * *
Purpose:
Delete entry and replace with ``Information is used in determining
current year execution and future budgetary requirements for the OIG,
such as: tracking temporary duty travel costs, Permanent Change of
Station costs, cash award or overtime costs and maintain spreadsheets
by Human Resources Training/purchase cardholders.''
* * * * *
Retrievability:
Delete entry and replace with ``By name and Social Security
Number.''
Safeguards:
Delete entry and replace with ``Computerized records maintained in
a controlled area are accessible only to authorized personnel. Records
are maintained in a controlled facility. Physical entry is restricted
by the use of locks, guards, and is accessible only to authorized
personnel. Physical and electronic access is restricted to designated
individuals having a need therefore in the performance of official
duties and who are properly screened and cleared for need-to-know.
Electronic data system is password protected.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Comptroller, Office of
Administration and Management, Office of the Inspector General of the
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *
CIG-11
System name:
Budget Information Tracking System (BITS).
System location:
Office of the Comptroller, Office of Administration and Management,
Office of the Inspector General of the Department of Defense, 400 Army
Navy Drive, Arlington, VA 22202-4704.
Categories of individuals covered by the system:
All Office of the Inspector General (OIG) employees, contractors,
or other personnel sponsored by the OIG who participate in OIG Travel,
Permanent Change of Station, Awards, Overtime/Compensation Time,
Training, and programs with entitlement to reimbursable expenses.
Categories of records in the system:
Individual's name, Social Security Number (SSN), grade and or rank,
street
[[Page 61088]]
address, financial transaction document number, and the cost records of
the personnel who have been approved for Temporary Duty; Permanent
Change of Station (PCS); an employee cash award; reimbursement for
miscellaneous expenses; and Overtime/Compensatory Time.
Authority for maintenance of the system:
Public Law 95-452, the Inspector General Act of 1978, as amended; 5
U.S.C. 301, Departmental Regulations; DoD 7000.14-R, DoD Financial
Management Regulation; DoD Directive 5106.1, Inspector General of the
Department of Defense; OIG DoD Instruction 7200.1, Budget and Fund
Control; OIG DoD Instruction 7250.13, Official Representation Funds;
and E.O. 9397 (SSN).
Purpose(s):
Information is used in determining current year execution and
future budgetary requirements for the OIG, such as: tracking temporary
duty travel costs, Permanent Change of Station costs, cash award or
overtime costs and maintain spreadsheets by Human Resources Training/
purchase cardholders.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
OIG's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By name and Social Security Number.
Safeguards:
Computerized records maintained in a controlled area are accessible
only to authorized personnel. Records are maintained in a controlled
facility. Physical entry is restricted by the use of locks, guards, and
is accessible only to authorized personnel. Physical and electronic
access is restricted to designated individuals having a need therefore
in the performance of official duties and who are properly screened and
cleared for need-to-know. Electronic data system is password protected.
Retention and disposal:
Records are maintained for current fiscal year. Destroy 6 years and
3 months after the close of the fiscal year.
System manager(s) and address:
Comptroller, Office of Administration and Management, Office of the
Inspector General of the Department of Defense, 400 Army Navy Drive,
Arlington, VA 22202-4704.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Freedom of Information Act Requester Service Center/Privacy Act
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
The request should contain the full name, address, and Social
Security Number (SSN) of the individual.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Chief,
Freedom of Information Act/Privacy Act Office, 400 Army Navy Drive,
Arlington, VA 22202-4704.
The request should contain the full name, address, and Social
Security Number (SSN) of the individual.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
Data maintained in the system is obtained directly from the
individual on the following forms:
a. Request for Temporary Duty Travel Form, provided to the Travel
Branch, Administration and Logistics Services Directorate, with
information obtained from the individual traveler;
b. Request for Permanent Change of Station Form, provided by the
Travel Branch, Administration and Logistics Services Directorate, with
information obtained from the individual;
c. Request for Training Form, provided by the Training Officer
within each segment of the Office of the Deputy Inspector General with
information obtained from the individual; and
d. Request for reimbursement of miscellaneous expenses (DD Form
1164 or SF 1034) provided by respective budget point of contact within
each office of the Deputy Inspector General with information obtained
from the individual.
To the extent that a follow-up to resolve discrepancies is
required, information is collected directly from the individual or the
appropriate office within the Office of the Inspector General on
Department of Defense (DD) Forms 1610 and 1614, Standard Form 182, and
IG Form 1400.430-3.
Exemptions claimed for the system:
None.
CIG-15
System name:
Senior Official and Reprisal Investigation Case System (June 5,
2006, 71 FR 32307).
Changes:
* * * * *
System location:
Delete entry and replace with ``Directorates for Investigations of
Senior Officials, Military Reprisal Investigations, and Civilian
Reprisal Investigations, Office of the Assistant Inspector General for
Administrative Investigations, Office of the Inspector General of the
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Office of the Assistant Inspector
General for Administrative Investigations, Office of the Deputy
Inspector General for Investigations, Office of the Inspector General
of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-
4704.''
* * * * *
CIG-15
System name:
Senior Official and Reprisal Investigation Case System.
System location:
Directorates for Investigations of Senior Officials, Military
Reprisal Investigations, and Civilian Reprisal Investigations, Office
of the Assistant Inspector General for Administrative Investigations,
Office of the Inspector General of the Department of Defense, 400 Army
Navy Drive, Arlington, VA 22202-4704.
Categories of individuals covered in the system:
Individuals who provide initial complaints resulting in
administrative
[[Page 61089]]
investigations conducted by Office of the Deputy Inspector General for
Investigations (ODIG-INV) related to violations of laws, rules, or
regulations or mismanagement, gross waste of funds, abuse of authority,
or a danger to the public health and safety; subjects of administrative
investigations conducted by the ODIG-INV; or individuals identified as
having been adversely affected by matters under investigation by the
ODIG-INV.
Categories of records in the system:
Materials relating to allegations received and documentation
created as a result of action by the Office of the Inspector General,
including reports, records of action taken, and supporting
documentation.
Authority for maintenance of the system:
Inspector General Act of 1978 (Pub. L. 95-452), as amended; and DoD
Directive 5106.1 (32 CFR part 376).
Purpose(s):
To record complaints, allegations of wrongdoing, and requests for
assistance; to document inquiries, research facts and circumstances,
sources of information, conclusions and recommendations; to record
actions taken and notifications of interested parties and agencies.
Routine uses of records maintained in the system including categories
of users, and purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the OIG's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual names or case numbers.
Safeguards:
Records are maintained in locked rooms accessible only to Office of
the Deputy Inspector General for Investigations personnel having
official need-to-know and electronic data system is password protected.
Retention and disposal:
Destroy when 10 years old.
System manager(s) and address:
Office of the Assistant Inspector General for Administrative
Investigations, Office of the Deputy Inspector General for
Investigations, Office of the Inspector General of the Department of
Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Freedom of Information Act Requester Service Center/Privacy Act
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
Written request should contain the individual's full name
(including former names and aliases) date and place of birth, Social
Security Number, current home address, telephone number and the request
must be signed. Also, requests submitted on behalf of other persons
must include their written authorization.
Records access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Freedom of Information Act Requester Service Center/Privacy Act Office,
400 Army Navy Drive, Arlington, VA 22202-4704.
Written request should contain the individual's full name
(including former names and aliases) date and place of birth, Social
Security Number, current home address, telephone number and the request
must be signed. Also, requests submitted on behalf of other persons
must include their written authorization.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
Information was obtained from sources, subjects, witnesses, all
levels of government, private businesses, and nonprofit organizations.
Exemptions claimed for the system:
Investigatory material compiled for law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of such information, the individual will be
provided access to such information except to the extent that
disclosure would reveal the identity of a confidential source.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 312. For additional
information contact the system manager.
CIG-16
System Name:
DoD Hotline Program Case Files (May 31, 2006, 71 FR 30882).
Changes:
* * * * *
System location:
Delete entry and replace with ``DoD Hotline Division, Office of the
Assistant Inspector General for Communications and Congressional
Liaison, Office of the Inspector General of the Department of Defense,
400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``Public Law 95-452 as amended,
Inspector General Act of 1978; 32 CFR Part 98, Defense Hotline Program;
and DoD Directive 5106.1, Inspector General of the Department of
Defense.''
* * * * *
Retrievability:
Delete entry and replace with ``By Individual's name, subject
matter, and Hotline case number''.
* * * * *
System manager(s) and address:
Delete entry and replace with ``Director, DoD Hotline Division,
Office of the Assistant Inspector General for Communications and
Congressional Liaison, Office of the Inspector General of the
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Freedom of Information
Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive,
Arlington, VA 22202-4704.
The request should contain the individual's full name and address.
Requests submitted on behalf of other persons must include their
written authorization.''
[[Page 61090]]
Records access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Freedom of Information Act Requester
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA
22202-4704.
The request should contain the individual's full name and address.
Requests submitted on behalf of other persons must include their
written authorization.''
* * * * *
CIG-16
System Name:
DoD Hotline Program Case Files.
System location:
DoD Hotline Division, Office of the Assistant Inspector General for
Communications and Congressional Liaison, Office of the Inspector
General of the Department of Defense, 400 Army Navy Drive, Arlington,
VA 22202-4704.
Categories of individuals covered in the system:
Individuals filing hotline complaints; individuals alleged to have
been involved in criminal or administrative misconduct, including, but
not limited to, fraud, waste, or mismanagement; or individuals
identified as having been adversely affected by matters being
investigated by the Office of the Inspector General.
Categories of records in the system:
Records resulting from the referral of, and inquiry into, hotline
complaints, such as the date of the complaint; the hotline control
number; the name of the complainant; the actual allegations; referral
documents to DoD components requesting investigation into DoD Hotline
complaints; referral documents from DoD components transmitting the DoD
Hotline Completion Report, which normally contains the name of the
examining official(s) assigned to the case; background information
regarding the investigation itself, such as the scope of the
investigation, relevant facts discovered, information received from
witnesses, and specific source documents reviewed; the investigator's
findings, conclusions, and recommendations; and the disposition of the
case; and internal DoD Hotline forms documenting review and analysis of
DoD Hotline Completion Reports received from DoD components.
Authority for maintenance of the system:
Public Law 95-452 as amended, Inspector General Act of 1978; 32 CFR
Part 98, Defense Hotline Program; and DoD Directive 5106.1, Inspector
General of the Department of Defense.
Purpose(s):
To record information related to official hotline investigations.
To compile statistical information to disseminate to other
components within the Department of Defense engaged in the Hotline
Program.
To provide prompt, responsive, and accurate information regarding
the status of ongoing cases.
To provide a record of complaint disposition. Hotline complaints
appearing to involve criminal wrongdoing will be referred to the
Defense Criminal Investigative Service or other criminal investigative
units of DoD components.
Routine uses of records maintained in the system including categories
of users, and purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
OIG's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By Individual's name, subject matter, and Hotline case number.
Safeguards:
Access is limited to DoD Hotline staff. Paper and automated records
are stored in rooms protected by cipher lock. The automated system is
password protected, and regular back-ups of data are performed.
Retention and disposal:
Hotline case files not referred are destroyed after 2 years.
Electronic copies created on electronic mail and word processing
systems are deleted after a record keeping copy has been produced.
Automated and paper records are retained within the Office of the
Defense Hotline Division for a period of 5 years after closure. The
records are then retired to the Washington National Records Center for
an additional 5 years, and then destroyed.
System manager(s) and address:
Director, DoD Hotline Division, Office of the Assistant Inspector
General for Communications and Congressional Liaison, Office of the
Inspector General of the Department of Defense, 400 Army Navy Drive,
Arlington, VA 22202-4704.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Freedom of Information Act Requester Service
Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202-
4704.
The request should contain the individual's full name and address.
Requests submitted on behalf of other persons must include their
written authorization.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Freedom of Information Act Requester Service Center/Privacy Act
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
The request should contain the individual's full name and address.
Requests submitted on behalf of other persons must include their
written authorization.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
Sources, subjects, witnesses, all levels of Government, private
businesses, and nonprofit organizations.
Exemptions claimed for the system:
Investigatory material compiled for law enforcement purposes, other
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of the information, the individual will be
provided access to the information exempt to the extent that disclosure
would reveal the identify of a confidential source. Note: When claimed,
this exemption allows limited protection of investigative reports
maintained in a system of records used in personnel or administrative
actions.
[[Page 61091]]
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 312. For additional
information contact the system manager.
[FR Doc. E8-24436 Filed 10-14-08; 8:45 am]
BILLING CODE 5001-06-P
