Privacy Act of 1974; Notification of the Intent To Establish a New Privacy Act System of Records, Personal Services Cost Subsystem (PSCS, A75I), 58255-58256 [E8-23471]

Download as PDF Federal Register / Vol. 73, No. 194 / Monday, October 6, 2008 / Notices Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d). Dated: September 23, 2008. Lisa Schlosser, Chief Information Officer. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: HUD/CFO–06 Hard copy documents are stored in the secure cabinets; electronic files are stored on servers NAME: RETRIEVABLILITY: By social security number; name; address; user-id; deposit account number; routing number. Financial Data Mart (FDM, A75R). SYSTEM LOCATION: SAFEGUARDS EMPLOYED INCLUDE: HUD Headquarters in Washington, DC. HUD employees. CATEGORIES OF RECORDS IN THE SYSTEM: Financial data, limited personnel data, vendor data, and customer data. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Sec. 113 of the Budget and Accounting Act of 1950 31 U.S.C. 66a. (Pub. L. 81–784). PURPOSE(S): To provide the Department decision makers with an online, web enabled data warehouse. FDM is the primary reporting tool used to generate internal ad-hoc reports, scheduled event driven reports, and queries. This system supports program area managers, budget officers, and management staff by providing centralized, uniformed financial information, event driven reports, and an ad-hoc financial analysis tool. FDM supports essential functions of the Office of Housing (OH), Office of Public and Indian Housing (PIH), Office of Community Planning and Development (CPD), Policy Development and Research (PDR), and other HUD support offices. There is no public access to this system. This system is for internal use only. jlentini on PROD1PC65 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM: Including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, other routine uses are as follows: The system is used as a data warehouse. It contains personal data about individuals including names, addresses, and social security numbers. It is used by the Department for analysis, management reports, and interagency reporting. There are over 400 users with customized report capability. 17:44 Oct 03, 2008 Jkt 217001 Washington, DC 20410; and (ii) in relation to appeals of initial denials, HUD, Departmental Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street, SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: Subject individuals; other individuals; financial institutions, private corporations or firms doing business with HUD; Federal agencies; HUD personnel. Background screening, limited authorizations and access, security guards; computer records are maintained in secure areas with access limited to authorized personnel and technical restraints employed with regard to accessing the records; access to automated systems by authorized users by passwords. EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: RETENTION AND DISPOSAL PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Aug<31>2005 58255 [Docket No. FR–5130–N–28] Are in accordance with GSA schedules of retention and disposal. HUD Handbook 2225.6 Records Disposition Schedule Appendix 14, HUD Handbook 2228.1 Records Disposition Schedule Management Chapter 9, and HUD Handbook 2228.2 General Records. SYSTEM MANAGER(S) AND ADDRESS: Gail B. Dise, Assistant Chief Financial Office for Systems, Office of the Chief Financial Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 3100, Washington, DC 20410, Telephone Number (202) 708–1757. NOTIFICATION PROCEDURES: For information assistance, or inquiry about existence of records, contact the Privacy Act Officer at the appropriate 451 Seventh Street, SW., Room 4178, Washington, DC, in accordance with the procedures in 24 CFR part 16. RECORD ACCESS PROCEDURES: The Department’s rules for providing access to records to the individual concerned appear in 24 CFR part 16. If additional information or assistance is required, contact the Privacy Act Officer at the Department of Housing and Urban Development (HUD), 451 Seventh Street, SW., Room 4178, Washington, DC 20410. CONTESTING RECORD PROCEDURES: The procedures for requesting amendment or correction of records appears in 24 CFR part 16. If additional information is needed, contact (i) in relation to contesting contents of records, the Privacy Act Officer at HUD, 451 Seventh Street, SW., room 4178, PO 00000 Frm 00146 Fmt 4703 Sfmt 4703 None. [FR Doc. E8–23470 Filed 10–3–08; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Privacy Act of 1974; Notification of the Intent To Establish a New Privacy Act System of Records, Personal Services Cost Subsystem (PSCS, A75I) Office of the Chief Information Officer, HUD. ACTION: Notification of the Intent to Establish a New Privacy Act System of Records. AGENCY: SUMMARY: HUD proposes to establish a new record system to add to its inventory of systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The purpose of the proposed new system of records, identified as Personal Services Cost Subsystem (PSCS, A75I), is to obtain payroll costs for the Department from the National Finance Center (NFC). DATES: Effective Date: This action will be effective without further notice on November 5, 2008 unless comments are received that would result in a contrary determination. Comments Due Date: November 5, 2008. Interested persons are invited to submit comments regarding this new system of records to the Rules Docket Clerk, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10276, Washington, DC 20410– 0500. Communications should refer to the above docket number and title. Facsimile (FAX) comments are not acceptable. A copy of each communication submitted will be available for public inspection and copying between 8 a.m. and 5 p.m. weekdays at the above address. ADDRESSES: E:\FR\FM\06OCN1.SGM 06OCN1 58256 Federal Register / Vol. 73, No. 194 / Monday, October 6, 2008 / Notices FOR FURTHER INFORMATION CONTACT: PURPOSE(S): NOTIFICATION PROCEDURE: Donna Robinson-Staton, Departmental Privacy Act Officer, Office of the Chief Information Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 2256, Washington DC 20410, telephone number (202) 402–8073 or Gail B. Dise, Assistant Chief Financial Office for Systems, Office of the Chief Financial Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 3100, Washington, DC 20410, Telephone Number (202) 708– 1757. (These are not toll free numbers.) A telecommunication device for hearing- and speech-impaired individuals (TTY) is available at 1–800– 877–8339 (Federal Information Relay Service). The purpose of the system of records is to obtain payroll cost from NFC. Additionally, PSCS sends the payroll costs to HUDCAPS for accounting of the payroll. PSCS is necessary since it sends HUD’s payroll costs to HUDCAPS and impacts HUD’s financial reporting to the Office of Management and Budget (OMB). There is no public access to this system. This is for internal use only. Additionally, PSCS converts the NFC code to HUD organizational codes then transits the converted codes and payroll costs to HUD’s Central Accounting and Program System (HUDCAPS) for accounting of the payroll. The system has 2 users with READ ONLY privileges. For information assistance, or inquiry about existence of records, contact the Departmental Privacy Act Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 2256, Washington, DC 20410 in accordance with the procedures in 24 CFR part 16. SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30day period in which to comment on the new record system. The new system report, as required by 5 U.S.C. 552a(r)of the Privacy Act was submitted to the Committee on Government Affairs of the United States Senate, the Committee on Government Reform and Oversight of the House of Representatives, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, Federal Agency Responsibilities for Maintaining Records about Individuals, dated June 25, 1993 (58 FR 36075, July 2, 1993). Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d). Dated: September 23, 2008. Lisa Schlosser, Chief Information Officer. HUD/CFO–05 NAME: Personal Services Cost Subsystem (PSCS, A75I). HUD Headquarters in Washington DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: HUD employees. jlentini on PROD1PC65 with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Social Security Numbers (SSNs), Employee Names, Banking Information (bank routing and deposit account number), Employee Payroll Costs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Sec. 113 of the Budget and Accounting Act of 1950 31 U.S.C. 66a. (Pub. L. 81–784). 17:44 Oct 03, 2008 Including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, other routine uses are as follows: To HUDCAPS to record accounting of payroll cost. POLICIES AND PRACTICES FOR STORING; RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Hard copy documents are stored in the secure cabinets; electronic files are stored on servers. RETRIEVABILITY: By Social Security Number; name. SAFEGUARDS EMPLOYED INCLUDES: Background screening, limited authorizations and access, security guards; computer records are maintained in secure areas with access limited to authorized personnel and technical restraints employed with regard to accessing the records; access to automated systems by authorized users by passwords. Jkt 217001 Are in accordance with GSA schedules of retention and disposal. HUD Handbook 2225.6 Records Disposition Schedule Appendix 65, HUD Handbook 2228.1 Records Disposition Schedule Management Chapter 9, and HUD Handbook 2228.2 General Records Schedule SYSTEM MANAGER(S) AND ADDRESS: Gail B. Dise, Assistant Chief Financial Office for Systems, Office of the Chief Financial Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 3100, Washington, DC 20410, Telephone Number (202) 708–1757. PO 00000 Frm 00147 Fmt 4703 Sfmt 4703 The Department’s rules for providing access to records to the individual concerned appear in 24 CFR part 16. If additional information or assistance is required, contact the Departmental Privacy Act Officer, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 2256, Washington, DC 20410. CONTESTING RECORD PROCEDURES: Procedures for the amendment or correction of records and for applicants wanting to appeal initial agency determination appear in 24 CFR part 16. If additional information is needed, contact: (i) In relation to contesting contents of records, the Departmental Privacy Act Officer at HUD, 451 Seventh Street, SW., Room 2256, Washington, DC 20410; and (ii) In relation to appeals of initial denials, HUD, Departmental Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street, SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: Subject individuals; other individuals; financial institutions, private corporations or firms doing business with HUD; Federal agencies; HUD personnel. EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: None. [FR Doc. E8–23471 Filed 10–3–08; 8:45 am] BILLING CODE 4210–67–P RETENTION AND DISPOSAL: SYSTEM LOCATION: VerDate Aug<31>2005 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM: RECORD ACCESS PROCEDURES: DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5130–N–27] Privacy Act; Notification of an Amendment to an Existing Privacy Act System of Records; Inventory Management System (IMS) (Formerly— The Public and Indian Housing Information Center (PIC)) Office of the Chief Information Officer, HUD. ACTION: Notification of an Amendment to a Privacy Act System of Records. AGENCY: E:\FR\FM\06OCN1.SGM 06OCN1

Agencies

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Federal Register Volume 73, Number 194 (Monday, October 6, 2008)]
[Notices]
[Pages 58255-58256]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-23471]


-----------------------------------------------------------------------

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5130-N-28]


Privacy Act of 1974; Notification of the Intent To Establish a 
New Privacy Act System of Records, Personal Services Cost Subsystem 
(PSCS, A75I)

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notification of the Intent to Establish a New Privacy Act 
System of Records.

-----------------------------------------------------------------------

SUMMARY: HUD proposes to establish a new record system to add to its 
inventory of systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. The purpose of the proposed new system of 
records, identified as Personal Services Cost Subsystem (PSCS, A75I), 
is to obtain payroll costs for the Department from the National Finance 
Center (NFC).

DATES: Effective Date: This action will be effective without further 
notice on November 5, 2008 unless comments are received that would 
result in a contrary determination.
    Comments Due Date: November 5, 2008.

ADDRESSES: Interested persons are invited to submit comments regarding 
this new system of records to the Rules Docket Clerk, Office of General 
Counsel, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Room 10276, Washington, DC 20410-0500. Communications 
should refer to the above docket number and title. Facsimile (FAX) 
comments are not acceptable. A copy of each communication submitted 
will be available for public inspection and copying between 8 a.m. and 
5 p.m. weekdays at the above address.

[[Page 58256]]


FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Departmental 
Privacy Act Officer, Office of the Chief Information Officer, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 2256, Washington DC 20410, telephone number (202) 402-8073 or Gail 
B. Dise, Assistant Chief Financial Office for Systems, Office of the 
Chief Financial Officer, Department of Housing and Urban Development, 
451 Seventh Street, SW., Room 3100, Washington, DC 20410, Telephone 
Number (202) 708-1757. (These are not toll free numbers.) A 
telecommunication device for hearing- and speech-impaired individuals 
(TTY) is available at 1-800-877-8339 (Federal Information Relay 
Service).

SUPPLEMENTARY INFORMATION:
    Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be 
afforded a 30-day period in which to comment on the new record system.
    The new system report, as required by 5 U.S.C. 552a(r)of the 
Privacy Act was submitted to the Committee on Government Affairs of the 
United States Senate, the Committee on Government Reform and Oversight 
of the House of Representatives, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, Federal Agency Responsibilities for Maintaining Records about 
Individuals, dated June 25, 1993 (58 FR 36075, July 2, 1993).

    Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: September 23, 2008.
Lisa Schlosser,
Chief Information Officer.
HUD/CFO-05

NAME:
    Personal Services Cost Subsystem (PSCS, A75I).

SYSTEM LOCATION:
    HUD Headquarters in Washington DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    HUD employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Social Security Numbers (SSNs), Employee Names, Banking Information 
(bank routing and deposit account number), Employee Payroll Costs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 113 of the Budget and Accounting Act of 1950 31 U.S.C. 66a. 
(Pub. L. 81-784).

PURPOSE(s):
    The purpose of the system of records is to obtain payroll cost from 
NFC. Additionally, PSCS sends the payroll costs to HUDCAPS for 
accounting of the payroll. PSCS is necessary since it sends HUD's 
payroll costs to HUDCAPS and impacts HUD's financial reporting to the 
Office of Management and Budget (OMB). There is no public access to 
this system. This is for internal use only. Additionally, PSCS converts 
the NFC code to HUD organizational codes then transits the converted 
codes and payroll costs to HUD's Central Accounting and Program System 
(HUDCAPS) for accounting of the payroll. The system has 2 users with 
READ ONLY privileges.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM:
    Including categories of users and the purposes of such uses: In 
addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows: To 
HUDCAPS to record accounting of payroll cost.

POLICIES AND PRACTICES FOR STORING; RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard copy documents are stored in the secure cabinets; electronic 
files are stored on servers.

RETRIEVABILITY:
    By Social Security Number; name.

SAFEGUARDS EMPLOYED INCLUDES:
    Background screening, limited authorizations and access, security 
guards; computer records are maintained in secure areas with access 
limited to authorized personnel and technical restraints employed with 
regard to accessing the records; access to automated systems by 
authorized users by passwords.

RETENTION AND DISPOSAL:
    Are in accordance with GSA schedules of retention and disposal. HUD 
Handbook 2225.6 Records Disposition Schedule Appendix 65, HUD Handbook 
2228.1 Records Disposition Schedule Management Chapter 9, and HUD 
Handbook 2228.2 General Records Schedule

SYSTEM MANAGER(s) AND ADDRESS:
    Gail B. Dise, Assistant Chief Financial Office for Systems, Office 
of the Chief Financial Officer, Department of Housing and Urban 
Development, 451 Seventh Street, SW., Room 3100, Washington, DC 20410, 
Telephone Number (202) 708-1757.

NOTIFICATION PROCEDURE:
    For information assistance, or inquiry about existence of records, 
contact the Departmental Privacy Act Officer, Department of Housing and 
Urban Development, 451 Seventh Street, SW., Room 2256, Washington, DC 
20410 in accordance with the procedures in 24 CFR part 16.

RECORD ACCESS PROCEDURES:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Departmental Privacy 
Act Officer, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Room 2256, Washington, DC 20410.

CONTESTING RECORD PROCEDURES:
    Procedures for the amendment or correction of records and for 
applicants wanting to appeal initial agency determination appear in 24 
CFR part 16. If additional information is needed, contact:
    (i) In relation to contesting contents of records, the Departmental 
Privacy Act Officer at HUD, 451 Seventh Street, SW., Room 2256, 
Washington, DC 20410; and
    (ii) In relation to appeals of initial denials, HUD, Departmental 
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street, 
SW., Washington, DC 20410.

RECORD SOURCE CATEGORIES:
    Subject individuals; other individuals; financial institutions, 
private corporations or firms doing business with HUD; Federal 
agencies; HUD personnel.

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    None.

 [FR Doc. E8-23471 Filed 10-3-08; 8:45 am]
BILLING CODE 4210-67-P

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