Privacy Act of 1974; Notification of the Establishment of a New System of Records, Financial Data Mart (FDM, A75R),, 58254-58255 [E8-23470]

Agencies

• DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Federal Register Volume 73, Number 194 (Monday, October 6, 2008)]
[Notices]
[Pages 58254-58255]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-23470]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5130-N-29]


Privacy Act of 1974; Notification of the Establishment of a New 
System of Records, Financial Data Mart (FDM, A75R),

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notification of the Establish of a New Privacy Act System of 
Records.

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SUMMARY: HUD proposes to establish a new record system to add to its 
inventory of systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. The purpose of the proposed new system of 
records, identified as the Financial Data Mart (FDM, A75R) will be used 
by HUD's Chief Financial Office to store financial, limited personnel, 
vendor, and customer data.

DATES: Effective Date: This action will be effective without further 
notice on November 5, 2008 unless comments are received that would 
result in a contrary determination.
    Comments Due Date: November 5, 2008.

ADDRESSES: Interested persons are invited to submit comments regarding 
this new system of records to the Rules Docket Clerk, Office of General 
Counsel, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Room 10276, Washington, DC 20410-0500. Communications 
should refer to the above docket number and title. Facsimile (FAX) 
comments are not acceptable. A copy of each communication submitted 
will be available for public inspection and copying between 8 a.m. and 
5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Departmental 
Privacy Act Officer, Office of the Chief Information Officer, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 2256, Washington, DC 20410, telephone number (202) 402-8073 or 
Gail B. Dise, Assistant Chief Financial Office for Systems, Office of 
the Chief Financial Officer, Department of Housing and Urban 
Development, 451 Seventh Street, SW., Room 3100, Washington, DC 20410, 
Telephone Number (202) 708-1757. (These are not toll free numbers.) A 
telecommunication device for hearing- and speech-impaired individuals 
(TTY) is available at 1-800-877-8339 (Federal Information Relay 
Service).

SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide 
that the public be afforded a 30-day period in which to comment on the 
new record system.
    The new system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted to the Committee on Government Affairs of the 
United States Senate, the Committee on Government Reform and Oversight 
of the House of Representatives, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, Federal Agency Responsibilities for Maintaining Records about 
Individuals, dated June 25, 1993 (58 FR 36075, July 2, 1993).


[[Page 58255]]


    Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d).

     Dated: September 23, 2008.
Lisa Schlosser,
Chief Information Officer.
HUD/CFO-06

NAME:
    Financial Data Mart (FDM, A75R).

SYSTEM LOCATION:
    HUD Headquarters in Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    HUD employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Financial data, limited personnel data, vendor data, and customer 
data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 113 of the Budget and Accounting Act of 1950 31 U.S.C. 66a. 
(Pub. L. 81-784).

PURPOSE(s):
    To provide the Department decision makers with an online, web 
enabled data warehouse. FDM is the primary reporting tool used to 
generate internal ad-hoc reports, scheduled event driven reports, and 
queries. This system supports program area managers, budget officers, 
and management staff by providing centralized, uniformed financial 
information, event driven reports, and an ad-hoc financial analysis 
tool. FDM supports essential functions of the Office of Housing (OH), 
Office of Public and Indian Housing (PIH), Office of Community Planning 
and Development (CPD), Policy Development and Research (PDR), and other 
HUD support offices. There is no public access to this system. This 
system is for internal use only.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM:
    Including categories of users and the purposes of such uses: In 
addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows: The 
system is used as a data warehouse. It contains personal data about 
individuals including names, addresses, and social security numbers. It 
is used by the Department for analysis, management reports, and 
interagency reporting. There are over 400 users with customized report 
capability.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard copy documents are stored in the secure cabinets; electronic 
files are stored on servers

RETRIEVABLILITY:
    By social security number; name; address; user-id; deposit account 
number; routing number.

SAFEGUARDS EMPLOYED INCLUDE:
    Background screening, limited authorizations and access, security 
guards; computer records are maintained in secure areas with access 
limited to authorized personnel and technical restraints employed with 
regard to accessing the records; access to automated systems by 
authorized users by passwords.

RETENTION AND DISPOSAL PROCEDURES:
    Are in accordance with GSA schedules of retention and disposal. HUD 
Handbook 2225.6 Records Disposition Schedule Appendix 14, HUD Handbook 
2228.1 Records Disposition Schedule Management Chapter 9, and HUD 
Handbook 2228.2 General Records.

SYSTEM MANAGER(s) AND ADDRESS:
    Gail B. Dise, Assistant Chief Financial Office for Systems, Office 
of the Chief Financial Officer, Department of Housing and Urban 
Development, 451 Seventh Street, SW., Room 3100, Washington, DC 20410, 
Telephone Number (202) 708-1757.

NOTIFICATION PROCEDURES:
    For information assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the appropriate 451 Seventh Street, 
SW., Room 4178, Washington, DC, in accordance with the procedures in 24 
CFR part 16.

RECORD ACCESS PROCEDURES:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the Department of Housing and Urban Development (HUD), 451 Seventh 
Street, SW., Room 4178, Washington, DC 20410.

CONTESTING RECORD PROCEDURES:
    The procedures for requesting amendment or correction of records 
appears in 24 CFR part 16. If additional information is needed, contact 
(i) in relation to contesting contents of records, the Privacy Act 
Officer at HUD, 451 Seventh Street, SW., room 4178, Washington, DC 
20410; and (ii) in relation to appeals of initial denials, HUD, 
Departmental Privacy Appeals Officer, Office of General Counsel, 451 
Seventh Street, SW., Washington, DC 20410.

RECORD SOURCE CATEGORIES:
    Subject individuals; other individuals; financial institutions, 
private corporations or firms doing business with HUD; Federal 
agencies; HUD personnel.

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    None.

 [FR Doc. E8-23470 Filed 10-3-08; 8:45 am]
BILLING CODE 4210-67-P