Privacy Act of 1974; Systems of Records, 57070-57071 [E8-23029]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 191 (Wednesday, October 1, 2008)]
[Notices]
[Pages 57070-57071]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-23029]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2008-OS-0116]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on October 
31, 2008 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft, 303-676-6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 22, 2008, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
T4500a

System name:
    Defense Transportation Payment System--Accounting (DTRS-A) Records.

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Ogden, 8705 Industrial Blvd., Tinker AFB OK 73145-3352.
    Defense Finance & Accounting Service (DFAS), Indianapolis, Systems 
Management Directorate, Vendor Payment System, 8899 E. 56th Street, 
Indianapolis, IN 46249-0100.

Categories of individuals covered by the system:
    United States Air Force, Army, active, and reserve members, 
Department of Defense (DoD) civilian employees, and other Federal 
civilian employees paid by appropriated funds, such as U.S. Department 
of State and Federal Bureau of Prisons employees whose household goods 
claims are processed by the Defense Finance and Accounting Service.

Categories of records in the system:
    Individual's name, Social Security Numbers (SSN), Electronic Fund 
Transfer data, addresses, and financial payment information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R, Volume 5, 31 U.S.C. 
Section 3511, 3512, and 3513, and E.O. 9397.

Purpose(s):
    It will be a standard base level entitlement system used for making 
government transportation tickets and government excess baggage 
allowance ticket payments. The system will contain accounting records 
for funding authority, commitments, and obligations. The system will 
account for and produce monthly financial status reports related to the 
household goods transportation payments that are made to moving 
companies, carriers, vendors, service members, Department of Defense 
(DoD) civilian employees, and U.S. Department of State and Federal 
Bureau of Prisons' Federal civilian employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD `Blanket Routine 
Uses' published at the beginning of the DFAS compilation of systems of 
records notices apply to this system.
    To the U.S. Department of State to provide accounting and financial 
status reports or other data contained in this system related to the 
household goods transportation payments made to moving companies, 
carriers, and vendors, for this agency.
    To the Federal Bureau of Prisons to provide accounting and 
financial status reports or other data contained in this system related 
to the household goods transportation payments made to moving 
companies, carriers, and vendors, for this agency.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronically storage media and paper records in file folders.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records are temporary in nature, cut off at the end of the fiscal 
year and destroyed 6 years and 3 months after

[[Page 57071]]

cutoff. Records are destroyed by degaussing, burning, or shredding.

System manager(s) and address:
    Defense Finance and Accounting Service, System Management 
Directorate, Vendor Payment System, 8899 E. 56th Street, Indianapolis 
IN, 46249-0100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting, Freedom of 
Information/Privacy Act Program Manager, Corporate Communication and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, telephone number, and provide a reasonable description 
of the record they are seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquires to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, telephone number, and provide a reasonable description 
of the record they are seeking.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Freedom of 
Information/Privacy Act Program Manager, Corporate Communication and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, DoD Components, and other Federal 
agencies such as, the U.S. Department of State and Federal Bureau of 
Prisons.

Exemptions claimed for the system:
    None.

[FR Doc. E8-23029 Filed 9-30-08; 8:45 am]
BILLING CODE 5001-06-P