Privacy Act of 1974; System of Records, 57064-57065 [E8-23021]

Agencies

• Office of Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 191 (Wednesday, October 1, 2008)]
[Notices]
[Pages 57064-57065]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-23021]



[[Page 57064]]

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DEPARTMENT OF DEFENSE

Office of Secretary

[Docket ID: DoD-2008-OS-0014]


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to Amend System of Records.

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SUMMARY: The National Security Agency/Central Security Service is 
proposing to amend an exempt system of records in its existing 
inventory of record systems subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on October 31, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
GNSA 16

System name:
    NSA/CSS Drug Testing Program (February 22, 1993, 58 FR 10531).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 7302 note; 5 U.S.C. Sec.  
7361, Drug abuse; E.O. 12564, Drug-Free Workplace; DoD Directive 
1010.9, DoD Civilian Employee Drug Abuse Testing Program; and E.O. 9397 
(SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper in file folders and 
electronic storage media.''

Safeguards:
    Delete entry and replace with ``Buildings are secured by a series 
of guarded pedestrian gates and checkpoints. Access to facilities is 
limited to security-cleared personnel and escorted visitors only. 
Within the facilities themselves, access to paper and computer 
printouts are controlled by limited-access facilities and lockable 
containers. Access to electronic means is limited and controlled by 
computer password protection.''

Retention and disposal:
    Delete entry and replace with ``Records relating to the selection 
of specific employees/applicants for testing, the scheduling of tests 
and negative test results are retained for three years and then 
destroyed by shredding, burning, or erasure in the case of electronic 
media. Positive test records are permanently retained.''

System Manager:
    Delete entry and replace with ``NSA Drug Program Coordinator, 
National Security Agency/Central Security Service, Ft. George G. Meade, 
MD 20755-6000.''

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Act Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the National Security Agency/Central Security 
Service, Freedom of Information Act/Privacy Act Office, 9800 Savage 
Road, Ft. George G. Meade, MD 20755-6000. Written inquiries should 
contain the individual's full name, Social Security Number (SSN) and 
mailing address.''

Contesting Record Procedures:
    Delete entry and replace with ``The NSA/CSS rules for contesting 
contents and appealing initial determinations are published at 32 CFR 
part 322 or may be obtained by written request addressed to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.''
GNSA 16

System name:
    NSA/CSS Drug Testing Program.

System location:
    National Security Agency/Central Security Service, Ft. George G. 
Meade, MD 20755-6000.

Categories of individuals covered by the system:
    NSA/CSS applicants for employment and employees tested for the use 
of illegal drugs.

Categories of records in the system:
    The user's name, Social Security Number (SSN), an assigned 
identification (I.D.) code, organization, work phone number, and 
records relating to the selection, notification, and testing of covered 
individuals as well as urine specimens and drug test results and other 
related information.

Authority for maintenance of the system:
    5 U.S.C. 7302 note; 5 U.S.C. 7361, Drug abuse; E.O. 12564, Drug-
Free Workplace; DoD Directive 1010.9, DoD Civilian Employee Drug Abuse 
Testing Program; and E.O. 9397 (SSN).

Purpose(s):
    The system is used to maintain NSA/CSS Drug Program Coordinator 
records on the selection, notification, and testing (i.e., urine 
specimens, drug test results, chain of custody records, etc.) of 
employees and applicants for employment for illegal drug use.
    Records contained in this system are also used by the employee's 
Medical Review Official; the administrator of any Employee Assistance 
Program in which the employee is receiving counseling or treatment or 
is otherwise participating; and supervisory or management officials 
within the employee's Agency having authority to take adverse personnel 
action against such employee.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records

[[Page 57065]]

or information contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    In order to comply with provisions of 5 U.S.C. 7301, NSA/CSS' 
`Blanket Routine Uses' do not apply to this system of records. To a 
court of competent jurisdiction where required by the United States 
Government to defend against any challenge against any adverse 
personnel action.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper in file folders and electronic storage media.

Retrievability:
    Records are retrieved by the user's name, Social Security Number 
(SSN), or assigned identification (I.D.) code.

Safeguards:
    Buildings are secured by a series of guarded pedestrian gates and 
checkpoints. Access to facilities is limited to security-cleared 
personnel and escorted visitors only. Within the facilities themselves, 
access to paper and computer printouts are controlled by limited-access 
facilities and lockable containers. Access to electronic means is 
limited and controlled by computer password protection.

Retention and disposal:
    Records relating to the selection of specific employees/applicants 
for testing, the scheduling of tests and negative test results are 
retained for three years and then destroyed by shredding, burning, or 
erasure in the case of electronic media. Positive test records are 
permanently retained.

System manager(s) and address:
    NSA Drug Program Coordinator, National Security Agency/Central 
Security Service, Ft. George G. Meade, MD 20755-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Act Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.

Record source categories:
    Contents of the record are obtained from the individual about whom 
the record pertains, from laboratories that test urine specimens for 
the presence of illegal drugs, from supervisors and managers and other 
NSA/CSS employees, from confidential sources, and from other sources as 
appropriate and required.

Exemptions claimed for the system:
    Information specifically authorized to be classified under E.O. 
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
U.S.C. 552a(k)(1).
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

[FR Doc. E8-23021 Filed 9-30-08; 8:45 am]
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