Privacy Act of 1974; System of Records, 57080-57081 [E8-23016]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 73, Number 191 (Wednesday, October 1, 2008)]
[Notices]
[Pages 57080-57081]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-23016]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0068]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 31, 2008 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Department of the Army, Privacy Division, U.S. Army Records 
Management and Declassification Agency, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0351 NDU

System name:
    NDU National Defense University Student Data Files (February 22, 
1993, 58 FR 10002).

Changes:
    Change system ID to ``DNDU 01''.
* * * * *

System name:
    Delete entry and replace with ``National Defense University (NDU) 
Student Data Files.''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Resident/non-resident students 
enrolled in courses of instruction at The National Defense University 
(NDU), including the Industrial College of the Armed Forces, 
Information Resource Management College, National War

[[Page 57081]]

College, Joint Forces Staff College, and the School for National 
Security Executive Education.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 2165, National Defense 
University; and E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''

Retrievability:
    Delete entry and replace with ``By Social Security Number or 
student identification number.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the President, National Defense 
University, Fort Leslie J. McNair, Washington, DC 20319-5000. 
Individual should provide his/her full name and Social Security 
Number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to OSD FOIA Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155. Individual should provide his/her 
full name and Social Security Number and be signed.''

Contesting record procedures:
    Delete entry and replace with ``The OSD's rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are contained in Administrative Instruction 81; 32 CFR 
part 301; or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``Resident and non-resident students, 
faculty evaluations and reports or transcripts from educational 
institutions.''
* * * * *
DNDU 01

System name:
    National Defense University (NDU) Student Data Files.

System location:
    National Defense University, Fort Leslie J. McNair, Washington, DC 
20319-5000.

Categories of individuals covered by the system:
    Resident/non-resident students enrolled in courses of instruction 
at The National Defense University (NDU), including the Industrial 
College of the Armed Forces, Information Resource Management College, 
National War College, Joint Forces Staff College, and the School for 
National Security Executive Education.

Categories of records in the system:
    Name, date of birth, Social Security Number, student number, grade/
rank, branch of service or civilian agency, years of Federal service, 
biographical data, course/section assignment, prior education, and 
academic and other related management data.

Authority for maintenance of the system:

    10 U.S.C. 2165, National Defense University; and E.O. 9397 (SSN).

Purpose(s):
    To confirm attendance eligibility, monitor student progress, 
produce record of grades and achievements, prepare assignment rosters; 
to render management and statistical summaries and reports; and compile 
class yearbooks.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: Student transcripts may be 
disclosed to other educational institutions.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By Social Security Number or student identification number.

Safeguards:
    Records are maintained in buildings which employ security guards 
and are accessed only by authorized personnel having an official need-
to-know. Automated records employ software passwords; magnetic tapes 
are protected by user identification and manual controls. Computer room 
is controlled by card key system requiring positive identification and 
authorization.

Retention and disposal:
    Individual and class academic records are destroyed after 40 years. 
Records pertaining to extension courses are held indefinitely before 
being retired to the National Personnel Records Center, St. Louis, MO. 
Individual training records are destroyed annually; management reports 
are destroyed when no longer needed.

System manager(s) and address:
    President, National Defense University, Fort Leslie J. McNair, 
Washington, DC 20319-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the President, National Defense University, Fort Leslie J. McNair, 
Washington, DC 20319-5000.
    Individual should provide his/her full name and Social Security 
Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to OSD FOIA 
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Individual should provide his/her full name and Social Security 
Number and be signed.

Contesting record procedures:
    The OSD's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in 
Administrative Instruction 81; 32 CFR part 301; or may be obtained from 
the system manager.

Record source categories:
    Resident and non-resident students, faculty evaluations and reports 
or transcripts from educational institutions.

Exemptions claimed for the system:
    None.

[FR Doc. E8-23016 Filed 9-30-08; 8:45 am]
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