Privacy Act of 1974; System of Records, 57076-57079 [E8-23012]
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57076
Federal Register / Vol. 73, No. 191 / Wednesday, October 1, 2008 / Notices
is contained in this system should
address written inquiries to the issuing
office where the individual obtained the
identification card or to the system
manager.
Individual should provide the full
name, number of security/access badge,
current address, phone number and
signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
record system should address written
inquiries to the issuing officer at the
appropriate installation.
Individual should provide the full
name, number of security/access badge,
current address, phone number and
signature.
CONTESTING RECORD PROCEDURES:
The Army rules for accessing records,
and for contesting contents and
appealing initial agency determinations
are contained in Army Regulation 340–
21; 32 CFR part 505; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
None.
[FR Doc. E8–23011 Filed 9–30–08; 8:45 am]
BILLING CODE 5001–06–P
[Docket ID: USA–2008–0067]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
ACTION: Notice to amend four systems of
records.
The Department of the Army
is amending four systems of records
notices in its existing inventory of
record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
October 31, 2008 unless comments are
received that would result in a contrary
determination.
ADDRESSES: Department of the Army,
Privacy Division, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905.
FOR FURTHER INFORMATION CONTACT: Ms.
Vicki Short at (703) 428–6508.
jlentini on PROD1PC65 with NOTICES
18:22 Sep 30, 2008
Jkt 214001
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the Army’s compilation
of systems of records notices also apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Property Officer Designation Files
(February 22, 1993, 58 FR 10002).
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
By appointee’s surname.
CHANGES:
*
*
*
SAFEGUARDS:
*
Delete entry and replace with ‘‘10
U.S.C. 3013, Department of the Army;
Army Regulation 710–2, Supply Policy
Below the National Level and E.O. 9397
(SSN).’’
*
*
*
*
*
SYSTEM NAME:
Property Officer Designation Files
SYSTEM LOCATION:
Maintained at unit level of the Army.
Official mailing addresses are published
as an appendix to the Army’s
compilation of systems of records
notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals with formal responsibility
for U.S. Government property.
CATEGORIES OF RECORDS IN THE SYSTEM:
Document appointing or relieving
individuals as property officers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Department of the
Army; Army Regulation 710–2, Supply
Policy Below the National Level and
E.O. 9397 (SSN).
PO 00000
Frm 00030
Records are maintained in locked
cabinets accessible only to designated
authorized personnel.
RETENTION AND DISPOSAL:
Records are destroyed 2 years
following individual’s termination of
appointment.
SYSTEM MANAGER(S) AND ADDRESS:
A0710–2a DALO
AGENCY:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
SYSTEM NAME:
Delete entry and replace with ‘‘Paper
records in file folders and electronic
storage media.’’
*
*
*
*
*
Department of the Army
To verify an individual’s authority to
assume responsibility for U.S.
Government property.
STORAGE:
STORAGE:
DEPARTMENT OF DEFENSE
PURPOSE(S):
A0710–2a DALO
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
VerDate Aug<31>2005
Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
*
From the individual, Army records
and reports.
SUMMARY:
The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
SUPPLEMENTARY INFORMATION:
Fmt 4703
Sfmt 4703
Deputy Chief of Staff for Logistics,
Headquarters, Department of the Army,
500 Army Pentagon, Washington, DC
20310–0500.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the office
designating the individual as Property
Officer.
For verification purposes, individual
should provide full name, unit where
assigned as Property Officer, and time
period involved.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the office designating the
individual as Property Officer.
For verification purposes, individual
should provide full name, unit where
assigned as Property Officer, and time
period involved.
CONTESTING RECORD PROCEDURES:
The Army’s rules for accessing
records, and for contesting contents and
E:\FR\FM\01OCN1.SGM
01OCN1
57077
Federal Register / Vol. 73, No. 191 / Wednesday, October 1, 2008 / Notices
appealing initial agency determinations
are published in the Army Regulation
340–21; 32 CFR part 505; or may be
obtained from the system manager.
RECORD SOURCE CATEGORIES:
From the individual, his/her
commander, Army records and reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
A0710–2b DALO
SYSTEM NAME:
Hand Receipt Files (February 22,
1993, 58 FR 10002).
*
*
*
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the Army’s compilation
of systems of records notices also apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CHANGES:
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
*
STORAGE:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 3013, Department of the Army;
Army Regulation 710–2, Supply Policy
Below the National Level and E.O. 9397
(SSN).’’
*
*
*
*
*
Paper records in file folders and
electronic storage media.
By individual’s surname, Social
Security Number, line number, size.
SAFEGUARDS:
Delete entry and replace with ‘‘Paper
records in file folders and electronic
storage media.’’
*
*
*
*
*
A0710–2b DALO
RETENTION AND DISPOSAL:
SYSTEM NAME:
Record is maintained only while
property is in use by or in the custody
of an individual; destroyed on turn-in or
upon complete accounting for the
property, or when superseded by a new
receipt or listing.
Hand Receipt Files
SYSTEM LOCATION:
Property book offices and supply
rooms at most Army activities worldwide.
Civilian or military personnel who
assume temporary custody or
responsibility for United States
Government or other official property.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual receipts or listings
reflecting acceptance of responsibility
for items of property listed thereon.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Department of the
Army; Army Regulation 710–2, Supply
Policy Below the National Level and
E.O. 9397 (SSN).
STORAGE:
jlentini on PROD1PC65 with NOTICES
Paper records in file folders and
electronic storage media.
PURPOSE(S):
To record property in use or in
custody of individuals; to provide an
audit trail for property accountability; to
determine responsibility for lost,
damaged, or stolen property.
18:22 Sep 30, 2008
Jkt 214001
RECORD SOURCE CATEGORIES:
Hand receipt number on printed form
or on property book.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
A0710–2c DALO
SYSTEM NAME:
Personal Property Accounting Files
(February 22, 1993, 58 FR 10002).
CHANGES:
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 3013, Department of the Army;
Army Regulation 710–2, Supply Policy
Below the National Level and E.O. 9397
(SSN).’’
*
*
*
*
*
STORAGE:
Delete entry and replace with ‘‘Paper
records in file folders and electronic
storage media.’’
*
*
*
*
*
A0710–2c DALO
SYSTEM NAME:
Personal Property Accounting Files
SYSTEM MANAGER(S) AND ADDRESS:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
VerDate Aug<31>2005
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are contained in Army Regulation 340–
21; 32 CFR part 505; or may be obtained
from the system manager.
*
RETRIEVABILITY:
Records are maintained in locked
cabinets/areas accessible only to
authorized personnel. Automated data
are protected by administrative,
physical, and technical safeguards
required by Army Regulation 380–19.
STORAGE:
CONTESTING RECORD PROCEDURES:
Deputy Chief of Staff for Logistics,
Headquarters, Department of the Army,
500 Army Pentagon, Washington, DC
20310–0500.
SYSTEM LOCATION:
Maintained Army-wide in orderly
rooms of troop units. Official mailing
addresses are published as an appendix
to the Army’s compilation of systems of
records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
activities issuing hand receipts.
Individual should provide his/her full
name, installation at which a hand
receipt holder, and any other may
facilitate locating the record.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the property book officer at
the installation where record is believed
to exist.
Individual should provide his/her full
name, installation at which a hand
receipt holder, and any other may
facilitate locating the record.
PO 00000
Frm 00031
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Military individuals absent without
leave or absent because of illness and
confined to medical facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Documents reflecting items of
personal property of individuals listed
in the preceding paragraph.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Department of the
Army; Army Regulation 710–2, Supply
Policy Below the National Level and
E.O. 9397 (SSN).
PURPOSE(S):
To identify and protect property
belonging to soldiers who are absent
without leave or absent because of
E:\FR\FM\01OCN1.SGM
01OCN1
57078
Federal Register / Vol. 73, No. 191 / Wednesday, October 1, 2008 / Notices
CONTESTING RECORD PROCEDURES:
illness and confined to medical
facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the Army’s compilation
of systems of records notices also apply
to this system.
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are published in the Army Regulation
340–21; 32 CFR part 505; or may be
obtained from the system manager.
RECORD SOURCE CATEGORIES:
From inventories and other Army
records and reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
STORAGE:
Paper records in file folders and
electronic storage media.
A0710–2d DALO
SYSTEM NAME:
RETRIEVABILITY:
CHANGES:
SAFEGUARDS:
STORAGE:
*
Paper records in file folders and
electronic storage media.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETRIEVABILITY:
Records are maintained in locked
cabinets accessible to authorized
individuals having official need
therefor.
*
*
Delete entry and replace with ‘‘10
U.S.C. 3013, Department of the Army;
Army Regulation 710–2, Supply Policy
Below the National Level and E.O. 9397
(SSN).’’
*
*
*
*
*
Records are maintained in locked
cabinets accessible only to authorized
personnel having official need therefor.
RETENTION AND DISPOSAL:
For active Army personnel, the record
is destroyed when individual has been
in service 6 months and has fulfilled
his/her final showdown inspection as
required by Army Regulation 710–2. For
National Guard and U.S. Army Reserve
personnel, the record is transferred with
the Military Personnel Records Jacket on
individual’s completion of basic
training.
SYSTEM MANAGER(S) AND ADDRESS:
STORAGE:
RETENTION AND DISPOSAL:
Records are maintained during an
individual’s absence and destroyed 2
years after his/her return.
SYSTEM NAME:
Personal Clothing Record Files
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Chief of Staff for Logistics,
Headquarters, Department of the Army,
500 Army Pentagon, Washington, DC
20310–0500.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the troop
commanders.
For verification purposes, individuals
should provide full name, Social
Security Number, current address,
telephone number, and dates and
circumstances of the absence.
RECORD ACCESS PROCEDURES:
jlentini on PROD1PC65 with NOTICES
*
A0710–2d DALO
SAFEGUARDS:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to or visit designated
representatives of troop commanders
holding the records.
For verification purposes, individuals
should provide full name, Social
Security Number, current address,
telephone number, and dates and
circumstances of the absence.
Jkt 214001
*
By surname of individual concerned.
Delete entry and replace with ‘‘Paper
records in file folders and electronic
storage media.’’
*
*
*
*
*
By last name of individual owning the
property.
18:22 Sep 30, 2008
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Personal Clothing Record Files
(February 22, 1993, 58 FR 10002).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the Army’s compilation
of systems of records notices also apply
to this system.
SYSTEM LOCATION:
Maintained by Active Army training
activities, National Guard Armories, and
U.S. Army Reserve units.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All assigned personnel with military
status.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual personal clothing records
(DA Form 3078).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Department of the
Army; Army Regulation 710–2, Supply
Policy Below the National Level and
E.O. 9397 (SSN).
PURPOSE(S):
To reflect accountability for personal
clothing by individual soldiers during
their first six months of military service.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
PO 00000
Frm 00032
Fmt 4703
Sfmt 4703
Deputy Chief of Staff for Logistics,
Headquarters, Department of the Army,
500 Army Pentagon, Washington, DC
20310–0500.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the troop
commanders.
Individual should provide his/her full
name, Social Security Number, and
current address and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the troop commanders.
Individual should provide his/her full
name, Social Security Number, and
current address and telephone number.
Individual may review his/her record by
visiting designated representatives of
troop commanders.
CONTESTING RECORD PROCEDURES:
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are contained in Army Regulation 340–
E:\FR\FM\01OCN1.SGM
01OCN1
Federal Register / Vol. 73, No. 191 / Wednesday, October 1, 2008 / Notices
21; 32 CFR part 505; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
From the individual; DA Form 3078.
Information Assurance for Automated
Information Systems (AIS) (July 29,
2008, 73 FR 43917).
CHANGES:
*
EXEMPTIONS CLAIMED FOR THE SYSTEM:
*
*
*
*
None.
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2008–0065]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice to Amend a System of
Records.
AGENCY:
ACTION:
SUMMARY: The Department of the Army
is amending a system of records notice
in its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
October 31, 2008 unless comments are
received which result in a contrary
determination.
ADDRESSES: Department of the Army,
Privacy Division, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905.
FOR FURTHER INFORMATION CONTACT: Ms.
Vicki Short at (703) 428–6508.
SUPPLEMENTARY INFORMATION: The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
jlentini on PROD1PC65 with NOTICES
SYSTEM NAME:
Department of Defense Biometric
Information Systems and Army
Information Assurance for Automated
Information Systems (AIS).
Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
A0025–2 SAIS DoD
SYSTEM NAME:
Department of Defense Biometric
Information Systems and Army
Jkt 214001
SYSTEM LOCATION:
SYSTEM LOCATION:
Director, Biometrics Operations
Directorate, Biometrics Task Force, 347
West Main Street, Clarksburg, West
Virginia 26306–2947.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
BILLING CODE 5001–06–P
18:22 Sep 30, 2008
A0025–2 SAIS DoD
Delete entry and replace with
‘‘Director, Biometrics Operations
Directorate, Biometrics Task Force, 347
West Main Street, Clarksburg, West
Virginia 26306–2947.’’
[FR Doc. E8–23012 Filed 9–30–08; 8:45 am]
VerDate Aug<31>2005
57079
Individuals covered include, but are
not limited to, members of the U.S.
Armed Forces, DoD civilian and
contractor personnel, military reserve
personnel, Army and Air National
Guard personnel, and other individuals
(who are U.S. citizens or aliens lawfully
admitted for permanent residence)
requiring or requesting access to DoD or
DoD controlled information systems
and/or DoD or DoD contractor operated
or controlled installations and facilities.
Delete entry and replace with
‘‘Individuals covered include, but are
not limited to, members of the U.S.
Armed Forces, DoD civilian and
contractor personnel, military reserve
personnel, Army and Air National
Guard personnel, and other individuals
(who are U.S. citizens or aliens lawfully
admitted for permanent residence)
requiring or requesting access to DoD or
DoD controlled information systems
and/or DoD or DoD contractor operated
or controlled installations and
facilities.’’
*
*
*
*
*
PURPOSE(S):
Delete entry and replace with ‘‘To
control logical and physical access to
Department of Defense (DoD) and DoD
controlled information systems and DoD
or DoD contractor operated or controlled
installations and facilities and to
support the DoD physical and logical
security, force protection, identity
management, personnel recovery, and
information assurance programs, by
identifying an individual or verifying/
authenticating the identity of an
individual through the use of biometrics
(i.e., measurable physiological or
behavioral characteristics) for purposes
of protecting U.S./Coalition/allied
government and/or U.S./Coalition/allied
national security areas of responsibility
and information.
Information assurance purposes
include the administration of passwords
and identification numbers for
operators/users of data in automated
media; identifying data processing and
communication customers authorized
access to or disclosure from data
residing in information processing and/
or communication activities; and
determining the propriety of individual
access into the physical data residing in
automated media.’’
*
*
*
*
*
PO 00000
Frm 00033
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number, organization, telephone
number, and office symbol; security
clearance; level of access; subject
interest code; user identification code;
data files retained by users; assigned
password; magnetic tape reel
identification; abstracts of computer
programs and names and phone
numbers of contributors; similar
relevant information; biometrics
templates, biometric images, supporting
documents, and biographic information
including, but not limited to, name, date
of birth, place of birth, height, weight,
eye color, hair color, race and gender,
and similar relevant information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113, Secretary of Defense;
10 U.S.C. 3013, Secretary of the Army;
10 U.S.C. 5013, Secretary of the Navy;
10 U.S.C. 8013, Secretary of the Air
Force; and E.O. 9397 (SSN).
PURPOSE(S):
To control logical and physical access
to Department of Defense (DoD) and
DoD controlled information systems and
DoD or DoD contractor operated or
controlled installations and facilities
and to support the DoD physical and
logical security, force protection,
identity management, personnel
recovery, and information assurance
programs, by identifying an individual
or verifying/authenticating the identity
of an individual through the use of
biometrics (i.e., measurable
physiological or behavioral
E:\FR\FM\01OCN1.SGM
01OCN1
]]>Agencies
[Federal Register Volume 73, Number 191 (Wednesday, October 1, 2008)]
[Notices]
[Pages 57076-57079]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-23012]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2008-0067]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend four systems of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army is amending four systems of records
notices in its existing inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
October 31, 2008 unless comments are received that would result in a
contrary determination.
ADDRESSES: Department of the Army, Privacy Division, U.S. Army Records
Management and Declassification Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA 22325-3905.
FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0710-2a DALO
System name:
Property Officer Designation Files (February 22, 1993, 58 FR
10002).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Department of the
Army; Army Regulation 710-2, Supply Policy Below the National Level and
E.O. 9397 (SSN).''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
* * * * *
A0710-2a DALO
System name:
Property Officer Designation Files
System location:
Maintained at unit level of the Army. Official mailing addresses
are published as an appendix to the Army's compilation of systems of
records notices.
Categories of individuals covered by the system:
Individuals with formal responsibility for U.S. Government
property.
Categories of records in the system:
Document appointing or relieving individuals as property officers.
Authority for maintenance of the system:
10 U.S.C. 3013, Department of the Army; Army Regulation 710-2,
Supply Policy Below the National Level and E.O. 9397 (SSN).
Purpose(s):
To verify an individual's authority to assume responsibility for
U.S. Government property.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By appointee's surname.
Safeguards:
Records are maintained in locked cabinets accessible only to
designated authorized personnel.
Retention and disposal:
Records are destroyed 2 years following individual's termination of
appointment.
System manager(s) and address:
Deputy Chief of Staff for Logistics, Headquarters, Department of
the Army, 500 Army Pentagon, Washington, DC 20310-0500.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the office designating the individual as Property Officer.
For verification purposes, individual should provide full name,
unit where assigned as Property Officer, and time period involved.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the office
designating the individual as Property Officer.
For verification purposes, individual should provide full name,
unit where assigned as Property Officer, and time period involved.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and
[[Page 57077]]
appealing initial agency determinations are published in the Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, his/her commander, Army records and reports.
Exemptions claimed for the system:
None.
A0710-2b DALO
System name:
Hand Receipt Files (February 22, 1993, 58 FR 10002).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Department of the
Army; Army Regulation 710-2, Supply Policy Below the National Level and
E.O. 9397 (SSN).''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
* * * * *
A0710-2b DALO
System name:
Hand Receipt Files
System location:
Property book offices and supply rooms at most Army activities
world-wide.
Categories of individuals covered by the system:
Civilian or military personnel who assume temporary custody or
responsibility for United States Government or other official property.
Categories of records in the system:
Individual receipts or listings reflecting acceptance of
responsibility for items of property listed thereon.
Authority for maintenance of the system:
10 U.S.C. 3013, Department of the Army; Army Regulation 710-2,
Supply Policy Below the National Level and E.O. 9397 (SSN).
Storage:
Paper records in file folders and electronic storage media.
Purpose(s):
To record property in use or in custody of individuals; to provide
an audit trail for property accountability; to determine responsibility
for lost, damaged, or stolen property.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's surname, Social Security Number, line number, size.
Safeguards:
Records are maintained in locked cabinets/areas accessible only to
authorized personnel. Automated data are protected by administrative,
physical, and technical safeguards required by Army Regulation 380-19.
Retention and disposal:
Record is maintained only while property is in use by or in the
custody of an individual; destroyed on turn-in or upon complete
accounting for the property, or when superseded by a new receipt or
listing.
System manager(s) and address:
Deputy Chief of Staff for Logistics, Headquarters, Department of
the Army, 500 Army Pentagon, Washington, DC 20310-0500.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the activities issuing hand receipts.
Individual should provide his/her full name, installation at which
a hand receipt holder, and any other may facilitate locating the
record.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
property book officer at the installation where record is believed to
exist.
Individual should provide his/her full name, installation at which
a hand receipt holder, and any other may facilitate locating the
record.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Hand receipt number on printed form or on property book.
Exemptions claimed for the system:
None.
A0710-2c DALO
System name:
Personal Property Accounting Files (February 22, 1993, 58 FR
10002).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Department of the
Army; Army Regulation 710-2, Supply Policy Below the National Level and
E.O. 9397 (SSN).''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
* * * * *
A0710-2c DALO
System name:
Personal Property Accounting Files
System location:
Maintained Army-wide in orderly rooms of troop units. Official
mailing addresses are published as an appendix to the Army's
compilation of systems of records notices.
Categories of individuals covered by the system:
Military individuals absent without leave or absent because of
illness and confined to medical facilities.
Categories of records in the system:
Documents reflecting items of personal property of individuals
listed in the preceding paragraph.
Authority for maintenance of the system:
10 U.S.C. 3013, Department of the Army; Army Regulation 710-2,
Supply Policy Below the National Level and E.O. 9397 (SSN).
Purpose(s):
To identify and protect property belonging to soldiers who are
absent without leave or absent because of
[[Page 57078]]
illness and confined to medical facilities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By last name of individual owning the property.
Safeguards:
Records are maintained in locked cabinets accessible to authorized
individuals having official need therefor.
Retention and disposal:
Records are maintained during an individual's absence and destroyed
2 years after his/her return.
System manager(s) and address:
Deputy Chief of Staff for Logistics, Headquarters, Department of
the Army, 500 Army Pentagon, Washington, DC 20310-0500.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the troop commanders.
For verification purposes, individuals should provide full name,
Social Security Number, current address, telephone number, and dates
and circumstances of the absence.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to or visit
designated representatives of troop commanders holding the records.
For verification purposes, individuals should provide full name,
Social Security Number, current address, telephone number, and dates
and circumstances of the absence.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in the Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From inventories and other Army records and reports.
Exemptions claimed for the system:
None.
A0710-2d DALO
System name:
Personal Clothing Record Files (February 22, 1993, 58 FR 10002).
Changes:
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Department of the
Army; Army Regulation 710-2, Supply Policy Below the National Level and
E.O. 9397 (SSN).''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
* * * * *
A0710-2d DALO
System name:
Personal Clothing Record Files
System location:
Maintained by Active Army training activities, National Guard
Armories, and U.S. Army Reserve units.
Categories of individuals covered by the system:
All assigned personnel with military status.
Categories of records in the system:
Individual personal clothing records (DA Form 3078).
Authority for maintenance of the system:
10 U.S.C. 3013, Department of the Army; Army Regulation 710-2,
Supply Policy Below the National Level and E.O. 9397 (SSN).
Purpose(s):
To reflect accountability for personal clothing by individual
soldiers during their first six months of military service.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By surname of individual concerned.
Safeguards:
Records are maintained in locked cabinets accessible only to
authorized personnel having official need therefor.
Retention and disposal:
For active Army personnel, the record is destroyed when individual
has been in service 6 months and has fulfilled his/her final showdown
inspection as required by Army Regulation 710-2. For National Guard and
U.S. Army Reserve personnel, the record is transferred with the
Military Personnel Records Jacket on individual's completion of basic
training.
System manager(s) and address:
Deputy Chief of Staff for Logistics, Headquarters, Department of
the Army, 500 Army Pentagon, Washington, DC 20310-0500.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the troop commanders.
Individual should provide his/her full name, Social Security
Number, and current address and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the troop
commanders.
Individual should provide his/her full name, Social Security
Number, and current address and telephone number. Individual may review
his/her record by visiting designated representatives of troop
commanders.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-
[[Page 57079]]
21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual; DA Form 3078.
Exemptions claimed for the system:
None.
[FR Doc. E8-23012 Filed 9-30-08; 8:45 am]
BILLING CODE 5001-06-P
