Privacy Act of 1974: System of Records, 56624-56626 [E8-22775]
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Federal Register / Vol. 73, No. 189 / Monday, September 29, 2008 / Notices
In the first column, the subject line
should read as set forth above.
[FR Doc. Z8–22388 Filed 9–26–08; 8:45 am]
BILLING CODE 1505–01–D
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974: System of
Records
Federal Aviation
Administration (FAA), Department of
Transportation (DOT).
ACTION: Notice to modify a system of
records.
AGENCY:
SUMMARY: DOT proposes to modify a
system of records under the Privacy Act
of 1974. The system is FAA’s Aviation
Records on Individuals, which is being
modified to reflect: (1) Eight new
routine uses; (2) additions to the
categories of records, (3) clarity to the
purpose of the system, (4) changes to the
titles of offices within the FAA. This
system would not duplicate any other
DOT system of records.
DATES: Effective Date: November 10,
2008. If no comments are received, the
proposal will become effective on the
above date. If comments are received,
the comments will be considered and,
where adopted, the documents will be
republished with changes.
ADDRESSES: Address all comments
concerning this notice to Carla Mauney,
Department of Transportation, Federal
Aviation Administration, (AES–200),
800 Independence Avenue, SW.,
Washington, DC 20591, (202) 267–9895.
FOR FURTHER INFORMATION CONTACT:
Habib Azarsina, Departmental Privacy
Officer, Department of Transportation,
Office of the Secretary, 1200 New Jersey
Avenue, SE., Washington, DC 20003,
202–366–1965 (telephone),
habib.azarsina@dot.gov (Internet
address).
SUPPLEMENTARY INFORMATION: The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SYSTEM NUMBER: DOT/FAA 847
SYSTEM NAME:
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Aviation Records on Individuals.
SECURITY CLASSIFICATION:
Sensitive, unclassified.
SYSTEM LOCATION:
• Federal Aviation Administration
(FAA), Mike Monroney Aeronautical
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16:48 Sep 26, 2008
Jkt 214001
Center (MMAC), Oklahoma City,
Oklahoma 73125: Civil Aerospace
Medical Institute, Aerospace Medical
Certification Division, AAM–300;
Regulatory Support Division, AFS–600;
and Civil Aviation Registry, Airmen
Certification Branch AFS–760.
• Federal Aviation Administration,
800 Independence Avenue, SW.,
Washington, DC 20591: Drug Abatement
Division, AAM–800 or the local
Compliance and Enforcement Centers of
the Drug Abatement Division; Office of
Security and Hazardous Materials;
Flight Standards District Offices
(FSDO’s); Certificate Management
Offices (CMO’s); Certificate
Management Field Offices (CMFO’s);
International Field Offices; Office of
Security and Hazardous Materials
Regional and Field Offices; FAA
Regional Offices; and Chief Counsel,
Regional Counsel, and Aeronautical
Center Counsel Offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
This system contains information on:
(1) Current certificated airmen,
airmen whose certificates have expired,
airmen who are deceased, airmen
rejected for medical certification,
airmen with special certifications, and
others requiring medical certification;
(2) Air traffic controllers in air route
traffic control centers, terminals, and
flight service stations, and applicants for
these positions;
(3) Holders of and applicants for
airmen certificates, airmen seeking
additional certifications or additional
ratings, individuals denied certification,
airmen holding inactive certificates, and
airmen who have had certificates
amended, modified, suspended or
revoked.
(4) Persons involved in aircraft
accidents and incidents, including
crewmembers, passengers, persons on
the ground, and witnesses.
(5) Individuals performing safetysensitive functions under FAA’s drug
and alcohol testing regulations who
have (a) tested positive on a Department
of Transportation (DOT)-required drug
test; (b) tested 0.04 or greater for breath
alcohol concentration on a DOTrequired alcohol test; or (c) refused to
submit to testing under a DOT-required
testing program.
(6) Individuals in their commercial
capacities who work for companies
conducting drug and alcohol testing.
(7) Individuals who witness violations
of FAA regulations.
(8) Individuals against whom FAA
has initiated informal action,
administrative action or legal
enforcement action for violating safety
PO 00000
Frm 00084
Fmt 4703
Sfmt 4703
regulations and statutes or orders issued
thereunder (see generally 49 U.S.C.
40101 et. seq., 44101 et. seq., 45101 et.
seq., 46101 et. seq.; FAA regulations, 14
CFR Parts 1–199; hazardous materials
regulations, 49 CFR Parts 171–180; and
drug and alcohol testing regulations, 49
CFR Part 40).
CATEGORIES OF RECORDS IN THE SYSTEM:
• Name, date of birth, place of
residence, mailing address, social
security number, and airman certificate
number.
• Records that are required to
determine the physical or mental
condition of an individual with respect
to medical standards established by
FAA.
• Records concerning drug or alcohol
testing, test results, or refusals to submit
to testing under a DOT-required testing
program.
• Records concerning applications for
certification, applications for knowledge
examinations, results of knowledge
tests, applications for inspection
authority, certificates held, ratings, stop
orders, and requests for replacement
certificates.
• Reports of fatal accidents,
autopsies, toxicological studies, aviation
medical examiner reports, medical
record printouts, nonfatal reports, injury
reports, accident name cards, magnetic
tape records of fatal accidents,
physiological autopsy, and consulting
pathologist’s summary of findings.
• Records of accident investigations,
preliminary notices of accident injury
reports, engineering analyses, witness
statements, investigators’ analyses, and
pictures of accident scenes.
• Records concerning safety
compliance notices, informal actions,
warning notices, oral or written
counseling, letters of correction, letters
of investigation, notices of proposed
legal enforcement action, final action
legal documents in enforcement actions,
and correspondence of Regional
Counsels, the Aeronautical Center
Counsel, Chief Counsels, and others in
enforcement cases.
• All records on individuals within
FAA databases for which the Safety
Performance Analysis System (SPAS) is
a software interface (i.e., inspection,
surveillance, and investigation records
concerning individuals, in systems
including but not limited to: Accident/
Incident Database System (AIDS), Air
Transportation Oversight System
(ATOS), Enforcement Information
System (EIS), National Program
Tracking and Reporting System (PTRS),
National Vital Information System (VIS),
and the Drug Abatement Division’s
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Federal Register / Vol. 73, No. 189 / Monday, September 29, 2008 / Notices
Compliance and Enforcement Tracking
System (CETS)).
• SPAS-related enforcement records
maintained in Chief Counsel, Regional
Counsel, and Aeronautical Center
Counsel offices.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S.C. 40101, 40113, 44701–44703,
44709, 45101–106, 46301.
PURPOSE(S):
This system is the official repository
of aviation records on individuals that
are required to be maintained in
connection with FAA’s oversight and
enforcement of compliance with safety
regulations and statutes and orders
issued thereunder or that are required to
be made available, upon request, to
other agencies, certain members of the
public (e.g., Aviation Medical
Examiners), or the public at large.
mstockstill on PROD1PC66 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
(a) Provide basic airmen certification
and qualification information to the
public upon request; examples of basic
information include:
• The type of certificates and ratings
held;
• The date, class, and restrictions of
the latest physical airman’s certificate
number;
• The status of the airman’s certificate
(i.e., whether it is current or has been
amended, modified, suspended or
revoked for any reason);
• The airman’s home address, unless
requested by the airman to be withheld
from public disclosure per 49 U.S.C.
44703(c);
• Information relating to an
individual’s physical status or condition
used to determine statistically the
validity of FAA medical standards; and
• Information relating to an
individual’s eligibility for medical
certification, requests for exemption
from medical requirements, and
requests for review of certificate denials.
(b) Use contact information to inform
airmen of meetings and seminars
conducted by the FAA regarding
aviation safety.
(c) Disclose information to the
National Transportation Safety Board
(NTSB) in connection with its
investigation responsibilities.
(d) Provide information about airmen
to Federal, State, local and tribal law
enforcement agencies when engaged in
an official investigation in which an
airman is involved.
(e) Provide information about
enforcement actions or orders issued
thereunder to government agencies, the
VerDate Aug<31>2005
16:48 Sep 26, 2008
Jkt 214001
aviation industry, and the public upon
request.
(f) Make records of delinquent civil
penalties owed to the FAA available to
the U.S. Department of the Treasury
(Treasury) and the U.S. Department of
Justice (DOJ) for collection pursuant to
31 U.S.C. 3711(g).
(g) Make records of effective orders
against the certificates of airmen
available to their employers if the
airmen use the affected certificates to
perform job responsibilities for those
employers.
(h) Make airmen records available to
users of FAA’s Safety Performance
Analysis System (SPAS), including the
Department of Defense Commercial
Airlift Division’s Air Carrier Analysis
Support System (ACAS) for its use in
identifying safety hazards and risk
areas, targeting inspection efforts for
certificate holders of greatest risk, and
monitoring the effectiveness of targeted
oversight actions.
(i) Make records of an individual’s
positive drug test result, alcohol test
result of 0.04 or greater breath alcohol
concentration, or refusal to submit to
testing required under a DOT-required
testing program, available to third
parties, including employers and
prospective employers of such
individuals. Such records will also
contain the names and titles of
individuals who, in their commercial
capacity, administer the drug and
alcohol testing programs of aviation
entities.
(j) Provide information about airmen
through the airmen registry certification
system to the Department of Health and
Human Services, Office of Child
Support Enforcement, and the Federal
Parent Locator Service that locates noncustodial parents who owe child
support. Records in this system are used
to identify airmen to the child support
agencies nationwide in enforcing child
support obligations, establishing
paternities, establishing and modifying
support orders and location of obligors.
Records named within the section on
Categories of Records will be retrieved
using Connect: Direct through the Social
Security Administration’s secure
environment.
(k) Make personally identifiable
information about airmen available to
other Federal agencies for the purpose
of verifying the accuracy and
completeness of medical information
provided to FAA in connection with
applications for airmen medical
certification.
(l) Make records of past Airman
medical certification history data
available to Aviation Medical Examiners
(AMEs) on a routine basis so that AMEs
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Fmt 4703
Sfmt 4703
56625
may render the best medical
certification decision.
(m) Make airman, aircraft and
operator record elements available to
users of FAA’s Skywatch system,
including the Department of Defense
(DoD), the Department of Homeland
Security (DHS), the Department of
Justice (DOJ) and other authorized
government users, for their use in
managing, tracking and reporting
aviation-related security events.
(n) See Prefatory Statement of General
Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders,
on lists and forms, and in computer
processing storage media. Records are
also stored on microfiche, on roll
microfilm, and as electronic images.
RETRIEVABILITY:
Records may be retrieved by name,
birth date, sex, Social Security Number,
airman certificate number, or other
identification number of the individual
on whom the records are maintained; or
by medical identification number,
accident number and/or incident
number, and enforcement investigative
report number or docket number.
SAFEGUARDS:
Manual records: Strict information
handling procedures have been
developed to cover the use,
transmission, storage, and destination of
personal data in hard copy form. The
procedures are periodically reviewed for
compliance with applicable laws.
Automated Processing Records in FAAAdministered Systems: Computer
processing of personal information is
conducted within established FAA
computer security regulations. A risk
assessment of the FAA facility is
performed prior to the implementation
of the system of records. Automated
Processing Records in Commercial
Computer Contractor-Administered
Systems: Computer programs are
operated on commercial security levels
and record element restrictions to
prevent release of data to unauthorized
parties.
RETENTION AND DISPOSAL:
Records are either destroyed or retired
to the local Federal Records Center and
then destroyed in accordance with the
current version of FAA Order 1350.15C,
Records Organization, Transfer and
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56626
Federal Register / Vol. 73, No. 189 / Monday, September 29, 2008 / Notices
Destruction Standards. The retention
and destruction period for each record
varies depending on the type of record,
but ranges between 30 days and 10
years.
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SYSTEM MANAGER(S) AND ADDRESS:
Federal Aviation Administration,
Mike Monroney Aeronautical Center,
P.O. Box 25082, 6500 South MacArthur
Blvd., Oklahoma City, Oklahoma
73125—
• Records concerning aviation
medical certification: Manager:
Aerospace Medical Certification
Division, AAM–300;
• FAA certification records and
general airman records: Manager,
Airmen Certification Branch, AFS–760;
• Records concerning aircraft
accidents and incidents, inspections,
surveillance, and investigations:
Manager, Aviation Data Systems
Branch, AFS–620;
• Records in FAA-Administered
databases concerning administrative
actions and legal enforcement actions:
Manager, Aviation Data Systems
Branch, AFS–620;
• Records pertaining to legal
enforcement actions maintained in
Chief Counsel, Regional Counsel, and
Aeronautical Center Counsel offices:
The address of the appropriate FAA
regional or field office maintaining the
official agency enforcement file may be
obtained from AFS–620.
• Records pertaining to
administrative actions and informal
actions: The investigating FAA field
office or regional office or the Drug
Abatement Division, AAM–800, or the
local Compliance and Enforcement
Centers of the Drug Abatement Division,
as appropriate. The address of the
appropriate FAA regional or field office
maintaining the official agency
enforcement file may be obtained from
AFS–620.
• Electronic enforcement litigation
tracking system records: Chief Counsel,
Regional Counsel, and Aeronautical
Center Counsel offices.
• Accounting files: Office of Financial
Operations (AMZ) at the Aeronautical
Center, and Office of Financial
Management (AFM) at headquarters.
• Aviation medical certification
records from headquarters and regional
files: Medical Specialties Division at
headquarters, AAM–200, or the
Regional Flight Surgeon within the
region where examination was
conducted (visit or call the local FAA
office for proper Regional Office
address).
• Drug and alcohol testing records,
and records of refusals to submit to
testing required under a DOT-required
VerDate Aug<31>2005
16:48 Sep 26, 2008
Jkt 214001
testing program: Drug Abatement
Division, AAM–800, or the local
Compliance and Enforcement Centers of
the Drug Abatement Division, as
appropriate.
• Records pertaining to security and
hazardous materials: Office of
Hazardous Materials, ADG–1.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their
records appear in this system of records
may make a request in person or in
writing to the appropriate system
manager. The request must include:
• Name;
• Mailing address;
• Telephone number and/or email
address;
• A description and, if possible, the
location of the records requested; and
• A statement under penalty of
perjury that the requester is the
individual who he or she claims to be.
RECORDS ACCESS PROCEDURE:
Individuals who desire access to
information in this system of records
should make a written request to, or an
appointment with, the appropriate
system manager. Each request should
describe the particular record to the
fullest extent possible, including the
subject matter of the record, and, if
known, the date when it was made,
where it was made, and the originating
person or office. Each request must also
include a statement under penalty of
perjury that the requester is the
individual who he or she claims to be.
PROCEDURES FOR CONTESTING RECORDS:
Individuals who desire to contest
information about themselves contained
in the system of records should make
their request in writing, detailing the
reasons why the records should be
corrected, and submit the request to the
attention of the FAA official responsible
for the record at the address appearing
in this notice. The request must include
a statement under penalty of perjury
that the requester is the individual who
he or she claims to be.
a. Medical Records are obtained from
Aviation Medical Examiners (AME’s),
the individual to whom the records
pertain, consultants, hospitals, treating
or examining physicians, and Federal/
State/local/tribal Government agencies.
b. Airmen Certification Records are
obtained from the individual to whom
the records pertain, FAA aviation safety
inspectors, and FAA designated
representatives.
c. General Aviation Accident/Incident
Records and Air Carrier Incident
Frm 00086
Fmt 4703
Sfmt 4703
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
Records in this system that relate to
administrative actions and legal
enforcement actions are exempted from
certain access and disclosure
requirements of the Privacy Act of 1974,
pursuant to 5 U.S.C. 552a(k)(2).
Dated: September 23, 2008.
Habib Azarsina,
Departmental Privacy Officer.
[FR Doc. E8–22775 Filed 9–26–08; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Federal Aviation Administration
Notice of Intent To Rule on Request To
Release Airport Property at the Warren
County Memorial Airport, McMinnville,
TN
Federal Aviation
Administration (FAA), DOT.
ACTION: Request for public comment.
AGENCY:
RECORDS SOURCE CATEGORIES:
PO 00000
Records are obtained from Aviation
Medical Examiners, pathologists,
accident investigation records, medical
laboratories, Federal/State/local/tribal
law enforcement officials, and FAA
employees. Data are also collected from
manufacturers of aircraft and involved
passengers.
d. Informal Action, Administrative
Action and Legal Enforcement Records
are obtained from witnesses, the Offices
of the Chief Counsel, Regional Counsels
and Aeronautical Center Counsel, the
National Transportation Safety Board,
Office of Security and Hazardous
Materials (ASH) personnel, Flight
Standards personnel, Office of Aviation
Safety (AVS) personnel and
Aeronautical Center personnel.
e. Drug and alcohol testing records
and records relating to test results and
refusals to submit to testing are obtained
from the individual to whom the
records pertain, current or previous
employers, witnesses, FAA Drug
Abatement inspectors, service agents
providing drug and alcohol testing
services for employers, and other
Federal/State/local/tribal Government
agencies.
SUMMARY: The Federal Aviation
Administration is requesting public
comment on the release of land at the
Warren County Memorial Airport in the
City of McMinnville, Tennessee. This
property, approximately 13.3 acres, will
change to a non-aeronautical use. This
action is taken under the provisions of
Section 125 of the Wendell H. Ford
Aviation Investment Reform Act for the
21st Century (AIR 21).
E:\FR\FM\29SEN1.SGM
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Agencies
[Federal Register Volume 73, Number 189 (Monday, September 29, 2008)]
[Notices]
[Pages 56624-56626]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-22775]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974: System of Records
AGENCY: Federal Aviation Administration (FAA), Department of
Transportation (DOT).
ACTION: Notice to modify a system of records.
-----------------------------------------------------------------------
SUMMARY: DOT proposes to modify a system of records under the Privacy
Act of 1974. The system is FAA's Aviation Records on Individuals, which
is being modified to reflect: (1) Eight new routine uses; (2) additions
to the categories of records, (3) clarity to the purpose of the system,
(4) changes to the titles of offices within the FAA. This system would
not duplicate any other DOT system of records.
DATES: Effective Date: November 10, 2008. If no comments are received,
the proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
ADDRESSES: Address all comments concerning this notice to Carla Mauney,
Department of Transportation, Federal Aviation Administration, (AES-
200), 800 Independence Avenue, SW., Washington, DC 20591, (202) 267-
9895.
FOR FURTHER INFORMATION CONTACT: Habib Azarsina, Departmental Privacy
Officer, Department of Transportation, Office of the Secretary, 1200
New Jersey Avenue, SE., Washington, DC 20003, 202-366-1965 (telephone),
habib.azarsina@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
SYSTEM NUMBER: DOT/FAA 847
SYSTEM NAME:
Aviation Records on Individuals.
SECURITY CLASSIFICATION:
Sensitive, unclassified.
SYSTEM LOCATION:
Federal Aviation Administration (FAA), Mike Monroney
Aeronautical Center (MMAC), Oklahoma City, Oklahoma 73125: Civil
Aerospace Medical Institute, Aerospace Medical Certification Division,
AAM-300; Regulatory Support Division, AFS-600; and Civil Aviation
Registry, Airmen Certification Branch AFS-760.
Federal Aviation Administration, 800 Independence Avenue,
SW., Washington, DC 20591: Drug Abatement Division, AAM-800 or the
local Compliance and Enforcement Centers of the Drug Abatement
Division; Office of Security and Hazardous Materials; Flight Standards
District Offices (FSDO's); Certificate Management Offices (CMO's);
Certificate Management Field Offices (CMFO's); International Field
Offices; Office of Security and Hazardous Materials Regional and Field
Offices; FAA Regional Offices; and Chief Counsel, Regional Counsel, and
Aeronautical Center Counsel Offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM OF RECORDS:
This system contains information on:
(1) Current certificated airmen, airmen whose certificates have
expired, airmen who are deceased, airmen rejected for medical
certification, airmen with special certifications, and others requiring
medical certification;
(2) Air traffic controllers in air route traffic control centers,
terminals, and flight service stations, and applicants for these
positions;
(3) Holders of and applicants for airmen certificates, airmen
seeking additional certifications or additional ratings, individuals
denied certification, airmen holding inactive certificates, and airmen
who have had certificates amended, modified, suspended or revoked.
(4) Persons involved in aircraft accidents and incidents, including
crewmembers, passengers, persons on the ground, and witnesses.
(5) Individuals performing safety-sensitive functions under FAA's
drug and alcohol testing regulations who have (a) tested positive on a
Department of Transportation (DOT)-required drug test; (b) tested 0.04
or greater for breath alcohol concentration on a DOT-required alcohol
test; or (c) refused to submit to testing under a DOT-required testing
program.
(6) Individuals in their commercial capacities who work for
companies conducting drug and alcohol testing.
(7) Individuals who witness violations of FAA regulations.
(8) Individuals against whom FAA has initiated informal action,
administrative action or legal enforcement action for violating safety
regulations and statutes or orders issued thereunder (see generally 49
U.S.C. 40101 et. seq., 44101 et. seq., 45101 et. seq., 46101 et. seq.;
FAA regulations, 14 CFR Parts 1-199; hazardous materials regulations,
49 CFR Parts 171-180; and drug and alcohol testing regulations, 49 CFR
Part 40).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date of birth, place of residence, mailing address,
social security number, and airman certificate number.
Records that are required to determine the physical or
mental condition of an individual with respect to medical standards
established by FAA.
Records concerning drug or alcohol testing, test results,
or refusals to submit to testing under a DOT-required testing program.
Records concerning applications for certification,
applications for knowledge examinations, results of knowledge tests,
applications for inspection authority, certificates held, ratings, stop
orders, and requests for replacement certificates.
Reports of fatal accidents, autopsies, toxicological
studies, aviation medical examiner reports, medical record printouts,
nonfatal reports, injury reports, accident name cards, magnetic tape
records of fatal accidents, physiological autopsy, and consulting
pathologist's summary of findings.
Records of accident investigations, preliminary notices of
accident injury reports, engineering analyses, witness statements,
investigators' analyses, and pictures of accident scenes.
Records concerning safety compliance notices, informal
actions, warning notices, oral or written counseling, letters of
correction, letters of investigation, notices of proposed legal
enforcement action, final action legal documents in enforcement
actions, and correspondence of Regional Counsels, the Aeronautical
Center Counsel, Chief Counsels, and others in enforcement cases.
All records on individuals within FAA databases for which
the Safety Performance Analysis System (SPAS) is a software interface
(i.e., inspection, surveillance, and investigation records concerning
individuals, in systems including but not limited to: Accident/Incident
Database System (AIDS), Air Transportation Oversight System (ATOS),
Enforcement Information System (EIS), National Program Tracking and
Reporting System (PTRS), National Vital Information System (VIS), and
the Drug Abatement Division's
[[Page 56625]]
Compliance and Enforcement Tracking System (CETS)).
SPAS-related enforcement records maintained in Chief
Counsel, Regional Counsel, and Aeronautical Center Counsel offices.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S.C. 40101, 40113, 44701-44703, 44709, 45101-106, 46301.
PURPOSE(S):
This system is the official repository of aviation records on
individuals that are required to be maintained in connection with FAA's
oversight and enforcement of compliance with safety regulations and
statutes and orders issued thereunder or that are required to be made
available, upon request, to other agencies, certain members of the
public (e.g., Aviation Medical Examiners), or the public at large.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(a) Provide basic airmen certification and qualification
information to the public upon request; examples of basic information
include:
The type of certificates and ratings held;
The date, class, and restrictions of the latest physical
airman's certificate number;
The status of the airman's certificate (i.e., whether it
is current or has been amended, modified, suspended or revoked for any
reason);
The airman's home address, unless requested by the airman
to be withheld from public disclosure per 49 U.S.C. 44703(c);
Information relating to an individual's physical status or
condition used to determine statistically the validity of FAA medical
standards; and
Information relating to an individual's eligibility for
medical certification, requests for exemption from medical
requirements, and requests for review of certificate denials.
(b) Use contact information to inform airmen of meetings and
seminars conducted by the FAA regarding aviation safety.
(c) Disclose information to the National Transportation Safety
Board (NTSB) in connection with its investigation responsibilities.
(d) Provide information about airmen to Federal, State, local and
tribal law enforcement agencies when engaged in an official
investigation in which an airman is involved.
(e) Provide information about enforcement actions or orders issued
thereunder to government agencies, the aviation industry, and the
public upon request.
(f) Make records of delinquent civil penalties owed to the FAA
available to the U.S. Department of the Treasury (Treasury) and the
U.S. Department of Justice (DOJ) for collection pursuant to 31 U.S.C.
3711(g).
(g) Make records of effective orders against the certificates of
airmen available to their employers if the airmen use the affected
certificates to perform job responsibilities for those employers.
(h) Make airmen records available to users of FAA's Safety
Performance Analysis System (SPAS), including the Department of Defense
Commercial Airlift Division's Air Carrier Analysis Support System
(ACAS) for its use in identifying safety hazards and risk areas,
targeting inspection efforts for certificate holders of greatest risk,
and monitoring the effectiveness of targeted oversight actions.
(i) Make records of an individual's positive drug test result,
alcohol test result of 0.04 or greater breath alcohol concentration, or
refusal to submit to testing required under a DOT-required testing
program, available to third parties, including employers and
prospective employers of such individuals. Such records will also
contain the names and titles of individuals who, in their commercial
capacity, administer the drug and alcohol testing programs of aviation
entities.
(j) Provide information about airmen through the airmen registry
certification system to the Department of Health and Human Services,
Office of Child Support Enforcement, and the Federal Parent Locator
Service that locates non-custodial parents who owe child support.
Records in this system are used to identify airmen to the child support
agencies nationwide in enforcing child support obligations,
establishing paternities, establishing and modifying support orders and
location of obligors. Records named within the section on Categories of
Records will be retrieved using Connect: Direct through the Social
Security Administration's secure environment.
(k) Make personally identifiable information about airmen available
to other Federal agencies for the purpose of verifying the accuracy and
completeness of medical information provided to FAA in connection with
applications for airmen medical certification.
(l) Make records of past Airman medical certification history data
available to Aviation Medical Examiners (AMEs) on a routine basis so
that AMEs may render the best medical certification decision.
(m) Make airman, aircraft and operator record elements available to
users of FAA's Skywatch system, including the Department of Defense
(DoD), the Department of Homeland Security (DHS), the Department of
Justice (DOJ) and other authorized government users, for their use in
managing, tracking and reporting aviation-related security events.
(n) See Prefatory Statement of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders, on lists and forms, and in
computer processing storage media. Records are also stored on
microfiche, on roll microfilm, and as electronic images.
RETRIEVABILITY:
Records may be retrieved by name, birth date, sex, Social Security
Number, airman certificate number, or other identification number of
the individual on whom the records are maintained; or by medical
identification number, accident number and/or incident number, and
enforcement investigative report number or docket number.
SAFEGUARDS:
Manual records: Strict information handling procedures have been
developed to cover the use, transmission, storage, and destination of
personal data in hard copy form. The procedures are periodically
reviewed for compliance with applicable laws. Automated Processing
Records in FAA-Administered Systems: Computer processing of personal
information is conducted within established FAA computer security
regulations. A risk assessment of the FAA facility is performed prior
to the implementation of the system of records. Automated Processing
Records in Commercial Computer Contractor-Administered Systems:
Computer programs are operated on commercial security levels and record
element restrictions to prevent release of data to unauthorized
parties.
RETENTION AND DISPOSAL:
Records are either destroyed or retired to the local Federal
Records Center and then destroyed in accordance with the current
version of FAA Order 1350.15C, Records Organization, Transfer and
[[Page 56626]]
Destruction Standards. The retention and destruction period for each
record varies depending on the type of record, but ranges between 30
days and 10 years.
SYSTEM MANAGER(S) AND ADDRESS:
Federal Aviation Administration, Mike Monroney Aeronautical Center,
P.O. Box 25082, 6500 South MacArthur Blvd., Oklahoma City, Oklahoma
73125--
Records concerning aviation medical certification:
Manager: Aerospace Medical Certification Division, AAM-300;
FAA certification records and general airman records:
Manager, Airmen Certification Branch, AFS-760;
Records concerning aircraft accidents and incidents,
inspections, surveillance, and investigations: Manager, Aviation Data
Systems Branch, AFS-620;
Records in FAA-Administered databases concerning
administrative actions and legal enforcement actions: Manager, Aviation
Data Systems Branch, AFS-620;
Records pertaining to legal enforcement actions maintained
in Chief Counsel, Regional Counsel, and Aeronautical Center Counsel
offices: The address of the appropriate FAA regional or field office
maintaining the official agency enforcement file may be obtained from
AFS-620.
Records pertaining to administrative actions and informal
actions: The investigating FAA field office or regional office or the
Drug Abatement Division, AAM-800, or the local Compliance and
Enforcement Centers of the Drug Abatement Division, as appropriate. The
address of the appropriate FAA regional or field office maintaining the
official agency enforcement file may be obtained from AFS-620.
Electronic enforcement litigation tracking system records:
Chief Counsel, Regional Counsel, and Aeronautical Center Counsel
offices.
Accounting files: Office of Financial Operations (AMZ) at
the Aeronautical Center, and Office of Financial Management (AFM) at
headquarters.
Aviation medical certification records from headquarters
and regional files: Medical Specialties Division at headquarters, AAM-
200, or the Regional Flight Surgeon within the region where examination
was conducted (visit or call the local FAA office for proper Regional
Office address).
Drug and alcohol testing records, and records of refusals
to submit to testing required under a DOT-required testing program:
Drug Abatement Division, AAM-800, or the local Compliance and
Enforcement Centers of the Drug Abatement Division, as appropriate.
Records pertaining to security and hazardous materials:
Office of Hazardous Materials, ADG-1.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their records appear in this system
of records may make a request in person or in writing to the
appropriate system manager. The request must include:
Name;
Mailing address;
Telephone number and/or email address;
A description and, if possible, the location of the
records requested; and
A statement under penalty of perjury that the requester is
the individual who he or she claims to be.
RECORDS ACCESS PROCEDURE:
Individuals who desire access to information in this system of
records should make a written request to, or an appointment with, the
appropriate system manager. Each request should describe the particular
record to the fullest extent possible, including the subject matter of
the record, and, if known, the date when it was made, where it was
made, and the originating person or office. Each request must also
include a statement under penalty of perjury that the requester is the
individual who he or she claims to be.
PROCEDURES FOR CONTESTING RECORDS:
Individuals who desire to contest information about themselves
contained in the system of records should make their request in
writing, detailing the reasons why the records should be corrected, and
submit the request to the attention of the FAA official responsible for
the record at the address appearing in this notice. The request must
include a statement under penalty of perjury that the requester is the
individual who he or she claims to be.
RECORDS SOURCE CATEGORIES:
a. Medical Records are obtained from Aviation Medical Examiners
(AME's), the individual to whom the records pertain, consultants,
hospitals, treating or examining physicians, and Federal/State/local/
tribal Government agencies.
b. Airmen Certification Records are obtained from the individual to
whom the records pertain, FAA aviation safety inspectors, and FAA
designated representatives.
c. General Aviation Accident/Incident Records and Air Carrier
Incident Records are obtained from Aviation Medical Examiners,
pathologists, accident investigation records, medical laboratories,
Federal/State/local/tribal law enforcement officials, and FAA
employees. Data are also collected from manufacturers of aircraft and
involved passengers.
d. Informal Action, Administrative Action and Legal Enforcement
Records are obtained from witnesses, the Offices of the Chief Counsel,
Regional Counsels and Aeronautical Center Counsel, the National
Transportation Safety Board, Office of Security and Hazardous Materials
(ASH) personnel, Flight Standards personnel, Office of Aviation Safety
(AVS) personnel and Aeronautical Center personnel.
e. Drug and alcohol testing records and records relating to test
results and refusals to submit to testing are obtained from the
individual to whom the records pertain, current or previous employers,
witnesses, FAA Drug Abatement inspectors, service agents providing drug
and alcohol testing services for employers, and other Federal/State/
local/tribal Government agencies.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
Records in this system that relate to administrative actions and
legal enforcement actions are exempted from certain access and
disclosure requirements of the Privacy Act of 1974, pursuant to 5
U.S.C. 552a(k)(2).
Dated: September 23, 2008.
Habib Azarsina,
Departmental Privacy Officer.
[FR Doc. E8-22775 Filed 9-26-08; 8:45 am]
BILLING CODE 4910-9X-P