Privacy Act of 1974, As Amended; Addition of a New System of Records, 55125-55127 [E8-22425]

Agencies

• Office of the Secretary
• DEPARTMENT OF THE INTERIOR

[Federal Register Volume 73, Number 186 (Wednesday, September 24, 2008)]
[Notices]
[Pages 55125-55127]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-22425]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974, As Amended; Addition of a New System of 
Records

AGENCY: Office of the Secretary.

ACTION: Proposed addition of a new Privacy Act system of records.

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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), 
the Department of the Interior is issuing public notice of its intent 
to add a new Department-wide Privacy Act system of records, DOI-02, 
``Interior Uniform Relocation Assistance Program Records.''

DATES: Comments must be received by November 3, 2008.

ADDRESSES: Any persons interested in commenting on this proposed 
addition of a new Privacy Act system of records may do so by submitting 
comments in writing to the Office of the Secretary Acting Privacy Act 
Officer, Linda Thomas, U.S. Department of the Interior, MS-116 SIB, 
1951 Constitution Avenue, NW., Washington, DC 20240, or by e-mail to 
Linda_Thomas@nbc.gov.

FOR FURTHER INFORMATION CONTACT: Mary Heying, Office of Acquisition and 
Property Management, by phone at 202-208-4080, by fax at 202-219-4244, 
by e-mail at Mary_Heying@ios.doi.gov, or by mail at U.S. Department of 
the Interior, Office of Acquisition and Property Management, MS 2607 
MIB, 1849 C Street, NW., Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Interior Uniform Relocation Assistance 
Program Records system will contain information from individuals and 
businesses displaced as a result of Federal real estate acquisition for 
the purpose of determining the amount of their relocation benefit. The 
system will contain information about the individual claimant, 
residential moving costs, replacement housing payments, down payments 
and incidental expenses for residential relocations; and information 
about business claimants, nonresidential moving costs, nonresidential 
direct loss of personal property; and relocation and reestablishment 
expenses for nonresidential relocations. For residential relocations, 
the information collected will include the name, social security 
number, address, and phone number of the claimant, occupancy status, 
dwelling type, number of rooms, names, gender, relationship and age of 
all household members, relocated address and date of relocation, 
replacement housing or rental payments including moving cost, storage 
costs,

[[Page 55126]]

and advance payments received, average household monthly income, 
incidental expenses including legal and closing costs, title search 
fee, notary fee, recording and surveying fees, transfer taxes, home 
inspection fee, and computation of relocation benefit. For 
nonresidential relocations, the information collected will include the 
name, social security number or tax identification number, address and 
phone number of the claimant, the type of business, type of ownership, 
citizenship status, dates of business operation, replacement business 
address, moving, storage and search expenses, direct loss of personal 
property as a result of the move or discontinuing the business, 
reestablishment expenses, and computation of relocation benefit. 
Collection of data will be by claim for relocation payment application 
forms submitted by a displaced person or business. This new system of 
records notice will be effective as proposed at the end of the comment 
period unless comments are received which would require a contrary 
determination. The Department will publish a revised notice if changes 
are made based upon a review of comments received.

    Dated: September 19, 2008.
Linda S. Thomas,
Office of the Secretary Acting Privacy Act Officer.
SYSTEM NAME:
    Interior Relocation Assistance Program Records, DOII-02.

SYSTEM LOCATION:
    Data covered by this system are maintained at the following 
locations:
    (1) Bureau of Land Management, Salem District Office, 1717 Fabry 
Road, SE., Salem, OR 97306;
    (2) Bureau of Reclamation, Finance and Accounting Division, Denver 
Federal Center, Building 67, 13th Floor, Denver, CO 80225-0007;
    (3) National Park Service, Land Resources Division, 1201 Eye 
Street, NW., Washington, DC 20005; and
    (4) U.S. Fish and Wildlife Service, Division of Realty, 4401 N. 
Fairfax Drive, Suite 622, Arlington, VA 22203.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The system covers individuals and businesses that are displaced as 
a result of Federal real estate acquisition.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) The information collected for residential relocations from 
Claim for Relocation Payments--Residential, DI-381, includes the name, 
social security number, address, telephone number, and occupancy status 
of the claimant; dwelling type; number of rooms; names, gender, 
relationship and age of all household members; relocated address and 
date of relocation; replacement housing or rental payments including 
moving cost, storage costs, and advance payments received; average 
household monthly income; incidental expenses including legal and 
closing costs; title search fee; notary fee; recording and surveying 
fees; transfer taxes; home inspection fee; and computation of 
relocation benefit.
    (2) For nonresidential relocations, the information collected from 
Claim for Relocation Payments--Nonresidential, DI-382, includes the 
name, social security number or tax identification number, address, and 
phone number of the claimant; the type of business; type of ownership; 
citizenship status; dates of business operation; replacement business 
address; moving, storage and search expenses; direct loss of personal 
property as a result of the move or discontinuing the business; 
reestablishment expenses; and computation of relocation benefit.
    The Office of Management and Budget has approved these two forms 
under information collection 1084-0010, which is discussed at 71 FR 
11219, published March 6, 2006.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 4601 et seq., the Uniform Relocation Assistance and Real 
Property Acquisition Policies Act of 1970, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the records maintained in this system is to 
establish the amount of benefits due an individual or business 
displaced by Federal real estate acquisition.
    Disclosures outside the Department of the Interior (DOI) may be 
made:
    (1) To authorized title companies and closing agents for title 
policies and closings.
    (2) To the United States Department of Justice for preliminary and 
final title opinions and condemnation proceedings.
    (3) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal, or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature, and the disclosure is compatible with the 
purpose for which the records were compiled.
    (4) (a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ);
    (ii) A court or an adjudicative or other administrative body;
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI;
    (B) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (C) Any DOI employee acting in his or her official capacity;
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding; and
    (ii) DOI deems the disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purpose for which the records were 
compiled.
    (5) To a congressional office in response to a written inquiry that 
an individual covered by the system, or the heir of such individual if 
the covered individual is deceased, has made to the office.
    (6) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (7) To the Department of the Treasury to effect payment to Federal, 
state, and local government agencies, nongovernmental organizations, 
and individuals, or to recover debts owed to the United States.
    (8) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) The Department has determined that as a result of the suspected 
or confirmed compromise, there is a risk of harm to economic or 
property interest, identity theft or fraud, or harm to the security or 
integrity of this system or

[[Page 55127]]

other systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and
    (c) The disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    (9) To Federal, state, territorial, local, tribal, or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing, or retention of an employee or contractor, or the 
issuance of a security clearance, license, contract, grant, or other 
benefit, when the disclosure is compatible with the purpose for which 
the records were compiled.
    (10) To representatives of the National Archives and Records 
Administration to conduct records management inspections under the 
authority of 44 U.S.C. 2904 and 2906.
    (11) To state and local government and tribal organizations to 
provide information needed in response to court order and/or discovery 
purposes related to litigation, when the disclosure is compatible with 
the purpose for which the records were compiled.
    (12) To an expert, consultant, or contractor (including employees 
of the contractor) of DOI that performs services requiring access to 
these records on DOI's behalf to carry out the purposes of the system.
    (13) To the Office of Management and Budget during the coordination 
and clearance process in connection with legislative affairs as 
mandated by OMB Circular A-19.
    (14) To the news media when the disclosure is compatible with the 
purpose for which the records were compiled.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
552a(b)(12), disclosures may be made to a consumer reporting agency as 
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the 
Federal Claims Collection Act of 1996 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual files. The Forms DI-381 and DI-382 
are maintained in paper form because of the need to have actual 
signatures. Electronic records where applicable will generally contain 
only ancillary data such as e-mail communications pertaining to the 
actual system of records, which is a paper system. Such ancillary 
electronic records are stored on magnetic media at the various computer 
processing centers. Manual file documents are stored in standard office 
filing equipment in locked rooms.

RETRIEVABILITY:
    Records are indexed by Bureau assigned project numbers and 
individual or business name, as applicable.

SAFEGUARDS:
    Uniform Relocation Assistance Program Records are maintained with 
safeguards meeting the requirements of 43 CFR 2.51 for manual and 
computerized records. Access to records is limited to authorized 
personnel whose official duties require such access.
    (1) Physical Security: Paper records are maintained in locked file 
cabinets and/or in secured rooms in Federal government offices with 
appropriate security measures meeting Departmental guidelines. 
Electronic ancillary records are on secure servers with appropriate 
firewalls, passwords, and IT security complying with Departmental 
policies and procedures.
    (2) Technical Security: Ancillary electronic records are maintained 
in conformity with Office of Management and Budget and Departmental 
guidelines reflecting the implementation of the Federal Information 
Security Management Act. Electronic data is protected through user 
identification, passwords, database permissions and software controls. 
These security measures establish different degrees of access for 
different types of users. An audit trail is maintained and reviewed 
periodically to identify unauthorized access.
    (3) Administrative Security: All DOI and contractor employees with 
access to Interior Uniform Relocation Assistance Program Records are 
required to complete Privacy Act, Federal Records Act, and Security 
Awareness training prior to being given access to the system, and on an 
annual basis, thereafter.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with General 
Records Schedule 3, Item 1, and in accordance with specific Bureau 
record schedules, Bureau of Land Management Schedule 30, Item 1, Bureau 
of Reclamation Class Code LND-3.00, National Park Service Schedule L14, 
and U.S. Fish and Wildlife Service Schedule PROP-110.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Director, Office of Acquisition and Property Management, Office 
of the Secretary, Department of the Interior, MS 2607 MIB, 1849 C 
Street, NW., Washington, DC 20240.
    (2) Chief, Division of Lands, Realty and Cadastral Survey, Bureau 
of Land Management, 1620 L Street, NW., Suite 1000, Washington, DC 
20036;
    (3) Manager, Finance and Accounting Division, Bureau of 
Reclamation, Denver Federal Center, Building 67, Denver, CO 80225-0007;
    (4) Chief, Land Resources Division, National Park Service, 1201 Eye 
Street NW., Washington, DC 20005; and
    (5) Chief, Division of Realty, U.S. Fish and Wildlife Service, 4401 
N. Fairfax Drive, Suite 622, Arlington, VA 22203.

NOTIFICATION PROCEDURE:
    If you wish to determine if this system of records contains 
information about you, you must write to the appropriate bureau/office 
System Manager at the respective address listed above. Your request 
must be in writing and signed by you. To ensure proper handling of your 
request, you should include the words ``PRIVACY ACT INQUIRY'' at the 
top of the first page of your letter and on the envelope in which you 
mail the letter, in compliance with 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    If you wish to obtain access to any records that the system may 
contain that are about you, you must write to the appropriate bureau/
office System Manager at the address listed above. Your request must be 
in writing and signed by you, and meet the content requirements of 43 
CFR 2.63.

CONTESTING RECORD PROCEDURES:
    If you wish to request correction of a record maintained about you, 
you must write to the appropriate bureau/office System Manager at the 
address listed above. Your request must be in writing and signed by 
you, and meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Records in the system contain information submitted by claimants 
and applicants displaced as a result of Federal real estate acquisition 
and supporting documentation for the purpose of determining the amount 
of their relocation benefit.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-22425 Filed 9-23-08; 8:45 am]
BILLING CODE 4310-RF-P