Privacy Act of 1974, 50016-50020 [E8-19590]

Download as PDF 50016 Federal Register / Vol. 73, No. 165 / Monday, August 25, 2008 / Notices owned by the bank holding company, including the companies listed below. The applications listed below, as well as other related filings required by the Board, are available for immediate inspection at the Federal Reserve Bank indicated. The applications also will be available for inspection at the offices of the Board of Governors. Interested persons may express their views in writing on the standards enumerated in the BHC Act (12 U.S.C. 1842(c)). If the proposal also involves the acquisition of a nonbanking company, the review also includes whether the acquisition of the nonbanking company complies with the standards in section 4 of the BHC Act (12 U.S.C. 1843). Unless otherwise noted, nonbanking activities will be conducted throughout the United States. Additional information on all bank holding companies may be obtained from the National Information Center website at www.ffiec.gov/nic/. Unless otherwise noted, comments regarding each of these applications must be received at the Reserve Bank indicated or the offices of the Board of Governors not later than September 19, 2008. A. Federal Reserve Bank of Boston (Richard Walker, Community Affairs Officer) P.O. Box 55882, Boston, Massachusetts 02106–2204: 1. WebFive, MHC and WebFive Financial Services, Inc., both of Webster, Massachusetts; to become bank holding companies, by acquiring Webster Five Cents Savings Bank, Webster, Massachusetts. Board of Governors of the Federal Reserve System, August 20, 2008. Robert deV. Frierson, Deputy Secretary of the Board. [FR Doc. E8–19629 Filed 8–22–08; 8:45 am] BILLING CODE 6210–01–S related to banking and permissible for bank holding companies. Unless otherwise noted, these activities will be conducted throughout the United States. Each notice is available for inspection at the Federal Reserve Bank indicated. The notice also will be available for inspection at the offices of the Board of Governors. Interested persons may express their views in writing on the question whether the proposal complies with the standards of section 4 of the BHC Act. Additional information on all bank holding companies may be obtained from the National Information Center website at www.ffiec.gov/nic/. Unless otherwise noted, comments regarding the applications must be received at the Reserve Bank indicated or the offices of the Board of Governors not later than September 19, 2008. A. Federal Reserve Bank of Philadelphia (Michael E. Collins, Senior Vice President) 100 North 6th Street, Philadelphia, Pennsylvania 19105– 1521: 1. Harleysville National Corporation and Harleysville National Bank and Trust Company, both of Harleysville, Pennsylvania; to acquire Willow Financial Bancorp, Inc., Wayne, Pennsylvania, and thereby acquire Willow Financial Bank, Wayne, Pennsylvania, and thereby engage in operating a savings and loan association pursuant to section 225.28(b)(4)(ii) of Regulation Y. Board of Governors of the Federal Reserve System, August 20, 2008. Robert deV. Frierson, Deputy Secretary of the Board. [FR Doc. E8–19628 Filed 8–22–08; 8:45 am] BILLING CODE 6210–01–S FEDERAL RETIREMENT THRIFT INVESTMENT BOARD FEDERAL RESERVE SYSTEM Counsel, Federal Retirement Thrift Investment Board, 1250 H Street, NW., Washington, DC 20005. The Agency’s fax number is (202) 942–1676. FOR FURTHER INFORMATION CONTACT: Megan Graziano at (202) 942–1660. SUPPLEMENTARY INFORMATION: FRTIB–2, Personnel Security Files, updates Agency systems of records so that they are compliant with both HSPD–12 and the Privacy Act and conform to the Privacy Act notices on the standard forms which are used to initiate the HSPD–12 process. FRTIB–10, Identity Management Systems, covers the HSPD–12 process after adjudication determines the individual can receive an identification card. FRTIB–10 includes both mandatory and optional information necessary to the request for a card, registration, verification, and issuance procedures, the index/database of active and invalid cards, and the information stored on the cards. FRTIB– 10 may include records maintained by agencies of individuals who entered and exited facilities or accessed systems. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted to the House Committee on Government Reform, the Senate Committee on Homeland Security and Government Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Thomas K. Emswiler, General Counsel, Federal Retirement Thrift Investment Board. FRTIB–2 SYSTEM NAME: Personnel Security Files. Privacy Act of 1974 ebenthall on PRODPC60 with NOTICES Notice of Proposals to Engage in Permissible Nonbanking Activities or to Acquire Companies that are Engaged in Permissible Nonbanking Activities AGENCY: Federal Retirement Thrift Investment Board. ACTION: Notice; initial publication of systems of records. SYSTEM LOCATION: The companies listed in this notice have given notice under section 4 of the Bank Holding Company Act (12 U.S.C. 1843) (BHC Act) and Regulation Y (12 CFR Part 225) to engage de novo, or to acquire or control voting securities or assets of a company, including the companies listed below, that engages either directly or through a subsidiary or other company, in a nonbanking activity that is listed in § 225.28 of Regulation Y (12 CFR 225.28) or that the Board has determined by Order to be closely This notice is being published pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, in order to update and create systems of records established by a Federal agency containing information on individuals. EFFECTIVE DATE: This proposed action will be effective without further notice on September 24, 2008 unless comments are received which result in a contrary determination. ADDRESSES: Comments may be sent to Megan Graziano, Assistant General SECURITY CLASSIFICATION: VerDate Aug<31>2005 15:18 Aug 22, 2008 Jkt 214001 SUMMARY: PO 00000 Frm 00035 Fmt 4703 Sfmt 4703 Federal Retirement Thrift Investment Board, 1250 H Street, NW., Washington, DC 20005. Most personnel identity verification records are not classified. However, in some cases, records of certain individuals, or portions of some records, may be classified in the interest of national security. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who require regular, ongoing access to federal facilities, information technology systems, or information classified in the interest of E:\FR\FM\25AUN1.SGM 25AUN1 Federal Register / Vol. 73, No. 165 / Monday, August 25, 2008 / Notices national security, including applicants for employment or contracts, federal employees, contractors, students, interns, volunteers, affiliates, individuals authorized to perform or use services provided in Agency, and individuals formerly in any of these positions. The system also includes individuals accused of security violations or found in violation of security policies. CATEGORIES OF RECORDS IN THE SYSTEM: Name, former names, birth date, birth place, Social Security number, home address, phone numbers, employment history, residential history, education and degrees earned, names of associates and references and their contact information, citizenship, names of relatives, birth dates and places of relatives, citizenship of relatives, names of relatives who work for the federal government, criminal history, mental health history, drug use, financial information, fingerprints, summary report of investigation, results of suitability decisions, level of security clearance, date of issuance of security clearance, requests for appeal, witness statements, investigator’s notes, tax return information, credit reports, security violations, circumstances of violation, and agency action taken. Forms: SF–85, SF–85P, SF–86, SF–87, FRTIB–2008. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Depending upon the purpose of your investigation, the Federal Retirement Thrift Investment Board is authorized to ask for this information under Executive Orders 10450, 10865, 12333, and 12356; sections 3301 and 9101 of title 5, U.S. Code; sections 2165 and 2201 of title 42, U.S. Code; sections 781 to 887 of title 50, U.S. Code; parts 5, 732, and 736 of title 5, Code of Federal Regulations; and Homeland Security Presidential Directive 12 Homeland Security Presidential Directive (HSPD) 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004. ebenthall on PRODPC60 with NOTICES PURPOSE(S): The records in this system of records are used to document and support decisions regarding clearance for access to classified information, the ability to receive and the suitability, eligibility, and fitness for service of applicants for federal employment and contract positions, including students, interns, or volunteers to the extent their duties require access to federal facilities, information, systems, or applications. The records may be used to document VerDate Aug<31>2005 15:18 Aug 22, 2008 Jkt 214001 security violations and supervisory actions taken. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: To the Department of Justice when: (a) The FRTIB; (b) any employee of the FRTIB in his or her official capacity; (c) any employee of the FRTIB in his or her individual capacity where the FRTIB or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FRTIB determines that the records are both relevant and necessary to the litigation and the use of such records by DOJ is therefore deemed by the FRTIB to be for a purpose compatible with the purpose for which the FRTIB collected the records. To a court or adjudicative body in a proceeding when: (a) The FRTIB; (b) any employee of the FRTIB in his or her official capacity; (c) any employee of the FRTIB in his or her individual capacity where the FRTIB or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FRTIB determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the FRTIB to be for a purpose that is compatible with the purpose for which the FRTIB collected the records. Except as noted on Forms SF–85, SF– 85P, SF–86, or FRTIB–2008, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local, or tribal, or otherwise, responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutorial responsibility of the receiving entity. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. PO 00000 Frm 00036 Fmt 4703 Sfmt 4703 50017 To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906. To FRTIB contractors, grantees, or volunteers who have been engaged to assist the agency in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a. To any source or potential source from which information is requested in the course of an investigation concerning the retention of an employee or other personnel action (other than hiring), or the retention of a security clearance, contract, grant, license, or other benefit, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested. To a Federal, State, local, foreign, or tribal or other public authority the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative personnel or regulatory action. To the news media or the general public, factual information the disclosure of which would be in the public interest and which would not constitute an unwarranted invasion of personal privacy, consistent with Freedom of Information Act standards. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 or any successor order, applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders or directives. E:\FR\FM\25AUN1.SGM 25AUN1 50018 Federal Register / Vol. 73, No. 165 / Monday, August 25, 2008 / Notices To the Office of Management and Budget when necessary to the review of private relief legislation pursuant to OMB Circular No. A–19. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored on paper and electronically in a secure location. RETRIEVABILITY: Background investigation files are retrieved by name, Social Security number (SSN), or fingerprint. SAFEGUARDS: Records are maintained in secured areas and electronic systems and are available only to authorized personnel whose duties require access. RETENTION AND DISPOSAL: These records are retained and disposed of in accordance with General Records Schedule 18, item 22a, approved by the National Archives and Records Administration (NARA). The records are disposed in accordance with FRTIB disposal policies which call for burning or shredding or purging from the Agency’s electronic record keeping systems. Records are destroyed upon notification of death or not later than five years after separation or transfer of employee to another agency or department, whichever is applicable. CONTESTING RECORD PROCEDURES: SECURITY CLASSIFICATION: Individuals wishing to request amendment of their records under the provisions of the Privacy Act should contact the Chief Financial Officer. Individuals must furnish their full names for their records to be located and identified. Individuals should also reasonably identify the record, specify the information they are contesting, state the corrective action sought and the reasons for the correction along with supporting justification showing why the record is not accurate, timely, relevant, or complete. Rules regarding amendment of Privacy Act records appear in 5 CFR part 1630. Most identity records are not classified. However, in some cases, records of certain individuals, or portions of some records, may be classified in the interest of national security. RECORD SOURCE CATEGORIES: Information is obtained from a variety of sources including the employee, contractor, or applicant via use of the SF–85, SF–85P, SF–86, or FRTIB–2008, and personal interviews; employers’ and former employers’ records; FBI criminal history records and other databases; financial institutions and credit reports; medical records and health care providers; educational institutions; interviews of witnesses such as neighbors, friends, co-workers, business associates, teachers, landlords, or family members; tax records; and other public records. Security violation information is obtained from a variety of sources, such as guard reports, security inspections, witnesses, supervisor’s reports, audit reports. SYSTEM MANAGERS AND ADDRESS: The Chief Financial officer maintains the Agency’s electronic background information data and all other records in FRTIB–2. The Chief Financial Officer may be contacted in writing at 1250 H Street, NW., Washington, DC 20005. NOTIFICATION PROCEDURE: Individuals seeking to determine whether this system of records contains information about themselves should send inquiries to the Chief Financial Officer at Federal Retirement Thrift Investment Board, 1250 H Street, NW., Washington, DC 20005. When requesting notification of or access to records covered by FRTIB–2, an individual should provide his/her full name, date of birth, Social Security number, and home address in order to establish identity. ebenthall on PRODPC60 with NOTICES RECORDS ACCESS PROCEDURES: Individuals wishing to request access to records about themselves should contact the Chief Financial Officer. Individuals must supply their full name for their records to be located and identified. VerDate Aug<31>2005 15:18 Aug 22, 2008 Jkt 214001 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: Upon publication of a final rule in the Federal Register, this system of records will be exempt in accordance with 5 U.S.C. 552a(k)(5). Information will be withheld to the extent it identifies witnesses promised confidentiality as a condition of providing information during the course of the background investigation. FRTIB–10 SYSTEM NAME: Identity Management System (IDMS). SYSTEM LOCATION: Federal Retirement Thrift Investment Board, 1250 H Street, NW., Washington DC 20005. Some data covered by this system may be at Federal buildings and Federally-leased space where staffed guard-stations have been established in facilities that have installed the Personal Identity Verification (PIV) system, as well as the physical security offices or computer security offices of those locations. PO 00000 Frm 00037 Fmt 4703 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who require regular, ongoing access to Agency facilities, information technology systems, or information classified in the interest of national security, including applicants for employment or contracts, federal employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also includes individuals authorized to perform or use services provided in agency facilities. The system does not apply to occasional visitors or short-term guests to whom the Federal Retirement Thrift Investment Board will issue temporary identification and credentials. CATEGORIES OF RECORDS IN THE SYSTEM: Records maintained on individuals issued credentials by the Federal Retirement Thrift Investment Board include the following data fields: Full name, Social Security number; date of birth; signature; image (photograph); fingerprints; hair color; eye color; height; weight; organization/office of assignment; company name; telephone number; copy of background investigation form; PIV card issue and expiration dates; personal identification number (PIN); results of background investigation; PIV request form; PIV registrar approval signature; PIV card serial number; emergency responder designation; copies of documents used to verify identification or information derived from those documents such as document title, document issuing authority, document number, document expiration date, document other information); level of national security clearance and expiration date; computer system user name; user access and permission rights, authentication certificates; digital signature information. Records maintained on card holders entering Federal Retirement Thrift Investment Board facilities or using Federal Retirement Thrift Investment Board systems include: Name, PIV Card serial number; date, time, and location of entry and exit; company name; level of national security clearance and expiration date; digital signature information; computer networks/ applications/data accessed. E:\FR\FM\25AUN1.SGM 25AUN1 Federal Register / Vol. 73, No. 165 / Monday, August 25, 2008 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Federal Information Security Act (Pub. L. 104–106, sec. 5113); Electronic Government Act (Pub. L. 104–347, sec. 203); the Paperwork Reduction Act of 1995 (44 U.S.C. 3501); and the Government Paperwork Elimination Act (Pub. L. 105–277, 44 U.S.C. 3504); Homeland Security Presidential Directive (HSPD) 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004; Federal Property and Administrative Act of 1949, as amended. PURPOSES: The primary purposes of the system are: (a) To ensure the safety and security of Federal Retirement Thrift Investment Board facilities, systems, or information, and our occupants and users; (b) To verify that all persons entering federal facilities, using federal information resources, or accessing classified information are authorized to do so; (c) to track and control PIV cards issued to persons entering and exiting the facilities, using systems, or accessing classified information. ebenthall on PRODPC60 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Information about covered individuals may be disclosed without consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and: To the Department of Justice when: (a) The FRTIB; or (b) any employee of the FRTIB in his or her official capacity; (c) any employee of the FRTIB in his or her individual capacity where the FRTIB or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FRTIB determines that the records are both relevant and necessary to the litigation and the use of such records by DOJ is therefore deemed by the agency to be for a purpose compatible with the purpose for which the FRTIB collected the records. To a court or adjudicative body in a proceeding when: (a) The FRTIB; (b) any employee of the FRTIB in his or her official capacity; (c) any employee of the FRTIB in his or her individual capacity where the FRTIB or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FRTIB determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the VerDate Aug<31>2005 15:18 Aug 22, 2008 Jkt 214001 FRTIB to be for a purpose that is compatible with the purpose for which the agency collected the records. Except as noted on Forms SF–85, SF– 85P, SF–86, or FRTIB–2008, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local, or tribal, or otherwise, responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutorial responsibility of the receiving entity. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906. To FRTIB contractors, grantees, or volunteers who have been engaged to assist the FRTIB in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a. To a Federal, State, local, foreign, or tribal or other public authority the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative personnel or regulatory action. To the Office of Management and Budget when necessary to the review of PO 00000 Frm 00038 Fmt 4703 Sfmt 4703 50019 private relief legislation pursuant to OMB Circular No. A–19. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 or any successor order, applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders or directives. To notify another federal agency when, or verify whether, a PIV card is no longer valid. To the news media or the general public, factual information the disclosure of which would be in the public interest and which would not constitute an unwarranted invasion of personal privacy, consistent with Freedom of Information Act standards. Note: Disclosures within the Federal Retirement Thrift Investment Board of data pertaining to date and time of entry and exit of an agency employee working in the District of Columbia may not be made to supervisors, managers or any other persons (other than the individual to whom the information applies) to verify employee time and attendance record for personnel actions because 5 U.S.C. 6106 prohibits Federal Executive agencies (other than the Bureau of Engraving and Printing) from using a recording clock within the District of Columbia, unless used as a part of a flexible schedule program under 5 U.S.C. 6120 et seq. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored on paper and electronically in a secure location. RETRIEVABILITY: Identity records are retrieved by name, Social Security number (SSN), or fingerprint. SAFEGUARDS: Records are maintained in secured areas and electronic systems and are available only to authorized personnel whose duties require access. Access to individuals working at guard stations will be password-protected; each person granted access to the system at guard stations must be individually authorized to use the system. A Privacy Act Warning Notice will appear on the monitor screen when records containing information on individuals are first displayed. Data exchanged between the servers and the client PCs at the guard E:\FR\FM\25AUN1.SGM 25AUN1 50020 Federal Register / Vol. 73, No. 165 / Monday, August 25, 2008 / Notices stations and badging office will be encrypted. Backup tapes will be stored in a locked and controlled room in a secure, off-site location. An audit trail is maintained and reviewed periodically to identify unauthorized access. Persons given roles in the PIV process will be required to complete training specific to their roles to ensure they are knowledgeable about how to protect individually identifiable information. PIV Cards are destroyed by cross-cut shredding no later than 90 days after deactivation. SYSTEM MANAGERS AND ADDRESS: The Chief Financial Officer maintains the Agency’s electronic identity data and all other records in FRTIB–10. The Chief Financial Officer may be contacted in writing at 1250 H Street, NW., Washington, DC 20005. RETENTION AND DISPOSAL: NOTIFICATION PROCEDURE: These records are retained and disposed of in accordance with General Records Schedule 18, item 22a, approved by the National Archives and Records Administration (NARA). The records are disposed in accordance with our disposal policies which call for burning or shredding or purging from the Agency’s electronic record keeping systems. Records are destroyed upon notification of death or not later than five years after separation or transfer of employee to another agency or department, whichever is applicable. Records relating to persons’ access covered by this system are retained in accordance with General Records Schedule 18, Item 17 approved by the National Archives and Records Administration (NARA). The records are disposed in accordance with our disposal policies which call for burning or shredding or purging from the Agency’s electronic record keeping systems. Unless retained for specific, ongoing security investigations, records are maintained for two years and then destroyed. All other records relating to individuals are retained and disposed of in accordance with General Records Schedule 18, item 22a, approved by NARA. The records are disposed in accordance with our disposal policies which call for burning or shredding or purging from the Agency’s electronic record keeping systems. Records are destroyed upon notification of death or not later than five years after separation or transfer of employee, whichever is applicable. In accordance with HSPD–12, PIV Cards are deactivated within 18 hours of cardholder separation, loss of card, or expiration. The information on PIV Cards is maintained in accordance with General Records Schedule 11, Item 4. Individuals seeking to determine whether this system of records contains information about themselves should send inquiries to the Chief Financial Officer at Federal Retirement Thrift Investment Board, 1250 H Street, NW., Washington, DC 20005. When requesting notification of or access to records covered by FRTIB–10, an individual should provide his/her full name, date of birth, social security number, and home address in order to establish identity. financial institutions and credit reports; medical records and health care providers; educational institutions; interviews of witnesses such as neighbors, friends, co-workers, business associates, teachers, landlords, or family members; tax records; and other public records. Security violation information is obtained from a variety of sources, such as guard reports, security inspections, witnesses, supervisor’s reports, audit reports. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: Upon publication of a final rule in the Federal Register, this system of records will be exempt in accordance with 5 U.S.C. 552a(k)(5). Information will be withheld to the extent it identifies witnesses promised confidentiality as a condition of providing information during the course of the background investigation. [FR Doc. E8–19590 Filed 8–22–08; 8:45 am] BILLING CODE 6760–01–P RECORDS ACCESS PROCEDURES: Individuals wishing to request access to records about themselves should contact the Chief Financial Officer. Individuals must supply their full names for their records to be located and identified. CONTESTING RECORD PROCEDURES: Individuals wishing to request amendment of their records under the provisions of the Privacy Act should contact the Chief Financial Officer. Individuals must furnish full name for their records to be located and identified. Individuals should also reasonably identify the record, specify the information they are contesting, state the corrective action sought and the reasons for the correction along with supporting justification showing why the record is not accurate, timely, relevant, or complete. Rules regarding amendment of Privacy Act records appear in 5 CFR part 1630. RECORD SOURCE CATEGORIES: Information is obtained from a variety of sources including the employee, contractor, or applicant via use of the SF–85, SF–85P, SF–86, or FRTIB–2008, and personal interviews; employers’ and former employers’ records; FBI criminal history records and other databases; DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families Submission for OMB Review; Comment Request Title: Family Violence Prevention and Services: Grants to States; Native American Tribes and Alaskan Native Villages; and State Domestic Violence Coalitions. OMB No.: 0970–0280. Description: The Family Violence Prevention and Services Act (FVPSA), as amended authorizes the Department of Health and Human Services to award grants to States, Territories, Tribes and Tribal organizations, and State Domestic Violence Coalitions for family violence prevention and intervention activities. The proposed information collection activities will be used to make grant decisions and to monitor grant performance. Respondents: State agencies administering FVPSA grants; Tribal governments and Tribal organizations; and State Domestic Violence Coalitions. ebenthall on PRODPC60 with NOTICES ANNUAL BURDEN ESTIMATES Number of respondents Instrument FVPSA State Grant Application ....................................................................... FVPSA Tribal Grant Application ...................................................................... VerDate Aug<31>2005 15:18 Aug 22, 2008 Jkt 214001 PO 00000 Frm 00039 Fmt 4703 Sfmt 4703 Number of responses per respondent 53 200 E:\FR\FM\25AUN1.SGM 1 1 25AUN1 Average burden hours per response 10 10 Total burden hours 530 2,000

Agencies

[Federal Register Volume 73, Number 165 (Monday, August 25, 2008)]
[Notices]
[Pages 50016-50020]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-19590]


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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974

AGENCY: Federal Retirement Thrift Investment Board.

ACTION: Notice; initial publication of systems of records.

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SUMMARY: This notice is being published pursuant to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended, in order to update and create systems 
of records established by a Federal agency containing information on 
individuals.

EFFECTIVE DATE: This proposed action will be effective without further 
notice on September 24, 2008 unless comments are received which result 
in a contrary determination.

ADDRESSES: Comments may be sent to Megan Graziano, Assistant General 
Counsel, Federal Retirement Thrift Investment Board, 1250 H Street, 
NW., Washington, DC 20005. The Agency's fax number is (202) 942-1676.

FOR FURTHER INFORMATION CONTACT: Megan Graziano at (202) 942-1660.

SUPPLEMENTARY INFORMATION: FRTIB-2, Personnel Security Files, updates 
Agency systems of records so that they are compliant with both HSPD-12 
and the Privacy Act and conform to the Privacy Act notices on the 
standard forms which are used to initiate the HSPD-12 process. FRTIB-
10, Identity Management Systems, covers the HSPD-12 process after 
adjudication determines the individual can receive an identification 
card. FRTIB-10 includes both mandatory and optional information 
necessary to the request for a card, registration, verification, and 
issuance procedures, the index/database of active and invalid cards, 
and the information stored on the cards. FRTIB-10 may include records 
maintained by agencies of individuals who entered and exited facilities 
or accessed systems.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted to the House 
Committee on Government Reform, the Senate Committee on Homeland 
Security and Government Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Thomas K. Emswiler,
General Counsel, Federal Retirement Thrift Investment Board.
FRTIB-2

SYSTEM NAME:
    Personnel Security Files.

SYSTEM LOCATION:
    Federal Retirement Thrift Investment Board, 1250 H Street, NW., 
Washington, DC 20005.

SECURITY CLASSIFICATION:
    Most personnel identity verification records are not classified. 
However, in some cases, records of certain individuals, or portions of 
some records, may be classified in the interest of national security.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who require regular, ongoing access to federal 
facilities, information technology systems, or information classified 
in the interest of

[[Page 50017]]

national security, including applicants for employment or contracts, 
federal employees, contractors, students, interns, volunteers, 
affiliates, individuals authorized to perform or use services provided 
in Agency, and individuals formerly in any of these positions. The 
system also includes individuals accused of security violations or 
found in violation of security policies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, former names, birth date, birth place, Social Security 
number, home address, phone numbers, employment history, residential 
history, education and degrees earned, names of associates and 
references and their contact information, citizenship, names of 
relatives, birth dates and places of relatives, citizenship of 
relatives, names of relatives who work for the federal government, 
criminal history, mental health history, drug use, financial 
information, fingerprints, summary report of investigation, results of 
suitability decisions, level of security clearance, date of issuance of 
security clearance, requests for appeal, witness statements, 
investigator's notes, tax return information, credit reports, security 
violations, circumstances of violation, and agency action taken.
    Forms: SF-85, SF-85P, SF-86, SF-87, FRTIB-2008.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Depending upon the purpose of your investigation, the Federal 
Retirement Thrift Investment Board is authorized to ask for this 
information under Executive Orders 10450, 10865, 12333, and 12356; 
sections 3301 and 9101 of title 5, U.S. Code; sections 2165 and 2201 of 
title 42, U.S. Code; sections 781 to 887 of title 50, U.S. Code; parts 
5, 732, and 736 of title 5, Code of Federal Regulations; and Homeland 
Security Presidential Directive 12 Homeland Security Presidential 
Directive (HSPD) 12, Policy for a Common Identification Standard for 
Federal Employees and Contractors, August 27, 2004.

PURPOSE(S):
    The records in this system of records are used to document and 
support decisions regarding clearance for access to classified 
information, the ability to receive and the suitability, eligibility, 
and fitness for service of applicants for federal employment and 
contract positions, including students, interns, or volunteers to the 
extent their duties require access to federal facilities, information, 
systems, or applications. The records may be used to document security 
violations and supervisory actions taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the Department of Justice when: (a) The FRTIB; (b) any employee 
of the FRTIB in his or her official capacity; (c) any employee of the 
FRTIB in his or her individual capacity where the FRTIB or the 
Department of Justice has agreed to represent the employee; or (d) the 
United States Government, is a party to litigation or has an interest 
in such litigation, and by careful review, the FRTIB determines that 
the records are both relevant and necessary to the litigation and the 
use of such records by DOJ is therefore deemed by the FRTIB to be for a 
purpose compatible with the purpose for which the FRTIB collected the 
records.
    To a court or adjudicative body in a proceeding when: (a) The 
FRTIB; (b) any employee of the FRTIB in his or her official capacity; 
(c) any employee of the FRTIB in his or her individual capacity where 
the FRTIB or the Department of Justice has agreed to represent the 
employee; or (d) the United States Government, is a party to litigation 
or has an interest in such litigation, and by careful review, the FRTIB 
determines that the records are both relevant and necessary to the 
litigation and the use of such records is therefore deemed by the FRTIB 
to be for a purpose that is compatible with the purpose for which the 
FRTIB collected the records.
    Except as noted on Forms SF-85, SF-85P, SF-86, or FRTIB-2008, when 
a record on its face, or in conjunction with other records, indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, disclosure may be made to the appropriate public 
authority, whether Federal, foreign, State, local, or tribal, or 
otherwise, responsible for enforcing, investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation, or order issued pursuant thereto, if the information 
disclosed is relevant to any enforcement, regulatory, investigative or 
prosecutorial responsibility of the receiving entity.
    To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    To FRTIB contractors, grantees, or volunteers who have been engaged 
to assist the agency in the performance of a contract service, grant, 
cooperative agreement, or other activity related to this system of 
records and who need to have access to the records in order to perform 
their activity. Recipients shall be required to comply with the 
requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
    To any source or potential source from which information is 
requested in the course of an investigation concerning the retention of 
an employee or other personnel action (other than hiring), or the 
retention of a security clearance, contract, grant, license, or other 
benefit, to the extent necessary to identify the individual, inform the 
source of the nature and purpose of the investigation, and to identify 
the type of information requested.
    To a Federal, State, local, foreign, or tribal or other public 
authority the fact that this system of records contains information 
relevant to the retention of an employee, the retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
license, grant, or other benefit. The other agency or licensing 
organization may then make a request supported by the written consent 
of the individual for the entire record if it so chooses. No disclosure 
will be made unless the information has been determined to be 
sufficiently reliable to support a referral to another office within 
the agency or to another Federal agency for criminal, civil, 
administrative personnel or regulatory action.
    To the news media or the general public, factual information the 
disclosure of which would be in the public interest and which would not 
constitute an unwarranted invasion of personal privacy, consistent with 
Freedom of Information Act standards.
    To a Federal, State, or local agency, or other appropriate entities 
or individuals, or through established liaison channels to selected 
foreign governments, in order to enable an intelligence agency to carry 
out its responsibilities under the National Security Act of 1947 as 
amended, the CIA Act of 1949 as amended, Executive Order 12333 or any 
successor order, applicable national security directives, or classified 
implementing procedures approved by the Attorney General and 
promulgated pursuant to such statutes, orders or directives.

[[Page 50018]]

    To the Office of Management and Budget when necessary to the review 
of private relief legislation pursuant to OMB Circular No. A-19.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on paper and electronically in a secure 
location.

RETRIEVABILITY:
    Background investigation files are retrieved by name, Social 
Security number (SSN), or fingerprint.

SAFEGUARDS:
    Records are maintained in secured areas and electronic systems and 
are available only to authorized personnel whose duties require access.

RETENTION AND DISPOSAL:
    These records are retained and disposed of in accordance with 
General Records Schedule 18, item 22a, approved by the National 
Archives and Records Administration (NARA). The records are disposed in 
accordance with FRTIB disposal policies which call for burning or 
shredding or purging from the Agency's electronic record keeping 
systems. Records are destroyed upon notification of death or not later 
than five years after separation or transfer of employee to another 
agency or department, whichever is applicable.

SYSTEM MANAGERS AND ADDRESS:
    The Chief Financial officer maintains the Agency's electronic 
background information data and all other records in FRTIB-2. The Chief 
Financial Officer may be contacted in writing at 1250 H Street, NW., 
Washington, DC 20005.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should send inquiries to the 
Chief Financial Officer at Federal Retirement Thrift Investment Board, 
1250 H Street, NW., Washington, DC 20005. When requesting notification 
of or access to records covered by FRTIB-2, an individual should 
provide his/her full name, date of birth, Social Security number, and 
home address in order to establish identity.

RECORDS ACCESS PROCEDURES:
    Individuals wishing to request access to records about themselves 
should contact the Chief Financial Officer. Individuals must supply 
their full name for their records to be located and identified.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records under the 
provisions of the Privacy Act should contact the Chief Financial 
Officer. Individuals must furnish their full names for their records to 
be located and identified. Individuals should also reasonably identify 
the record, specify the information they are contesting, state the 
corrective action sought and the reasons for the correction along with 
supporting justification showing why the record is not accurate, 
timely, relevant, or complete. Rules regarding amendment of Privacy Act 
records appear in 5 CFR part 1630.

RECORD SOURCE CATEGORIES:
    Information is obtained from a variety of sources including the 
employee, contractor, or applicant via use of the SF-85, SF-85P, SF-86, 
or FRTIB-2008, and personal interviews; employers' and former 
employers' records; FBI criminal history records and other databases; 
financial institutions and credit reports; medical records and health 
care providers; educational institutions; interviews of witnesses such 
as neighbors, friends, co-workers, business associates, teachers, 
landlords, or family members; tax records; and other public records. 
Security violation information is obtained from a variety of sources, 
such as guard reports, security inspections, witnesses, supervisor's 
reports, audit reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    Upon publication of a final rule in the Federal Register, this 
system of records will be exempt in accordance with 5 U.S.C. 
552a(k)(5). Information will be withheld to the extent it identifies 
witnesses promised confidentiality as a condition of providing 
information during the course of the background investigation.
FRTIB-10

SYSTEM NAME:
    Identity Management System (IDMS).

SYSTEM LOCATION:
    Federal Retirement Thrift Investment Board, 1250 H Street, NW., 
Washington DC 20005. Some data covered by this system may be at Federal 
buildings and Federally-leased space where staffed guard-stations have 
been established in facilities that have installed the Personal 
Identity Verification (PIV) system, as well as the physical security 
offices or computer security offices of those locations.

SECURITY CLASSIFICATION:
    Most identity records are not classified. However, in some cases, 
records of certain individuals, or portions of some records, may be 
classified in the interest of national security.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who require regular, ongoing access to Agency 
facilities, information technology systems, or information classified 
in the interest of national security, including applicants for 
employment or contracts, federal employees, contractors, students, 
interns, volunteers, affiliates, and individuals formerly in any of 
these positions. The system also includes individuals authorized to 
perform or use services provided in agency facilities.
    The system does not apply to occasional visitors or short-term 
guests to whom the Federal Retirement Thrift Investment Board will 
issue temporary identification and credentials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained on individuals issued credentials by the Federal 
Retirement Thrift Investment Board include the following data fields: 
Full name, Social Security number; date of birth; signature; image 
(photograph); fingerprints; hair color; eye color; height; weight; 
organization/office of assignment; company name; telephone number; copy 
of background investigation form; PIV card issue and expiration dates; 
personal identification number (PIN); results of background 
investigation; PIV request form; PIV registrar approval signature; PIV 
card serial number; emergency responder designation; copies of 
documents used to verify identification or information derived from 
those documents such as document title, document issuing authority, 
document number, document expiration date, document other information); 
level of national security clearance and expiration date; computer 
system user name; user access and permission rights, authentication 
certificates; digital signature information.
    Records maintained on card holders entering Federal Retirement 
Thrift Investment Board facilities or using Federal Retirement Thrift 
Investment Board systems include: Name, PIV Card serial number; date, 
time, and location of entry and exit; company name; level of national 
security clearance and expiration date; digital signature information; 
computer networks/applications/data accessed.

[[Page 50019]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106, 
sec. 5113); Electronic Government Act (Pub. L. 104-347, sec. 203); the 
Paperwork Reduction Act of 1995 (44 U.S.C. 3501); and the Government 
Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Homeland 
Security Presidential Directive (HSPD) 12, Policy for a Common 
Identification Standard for Federal Employees and Contractors, August 
27, 2004; Federal Property and Administrative Act of 1949, as amended.

PURPOSES:
    The primary purposes of the system are: (a) To ensure the safety 
and security of Federal Retirement Thrift Investment Board facilities, 
systems, or information, and our occupants and users; (b) To verify 
that all persons entering federal facilities, using federal information 
resources, or accessing classified information are authorized to do so; 
(c) to track and control PIV cards issued to persons entering and 
exiting the facilities, using systems, or accessing classified 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and:
    To the Department of Justice when: (a) The FRTIB; or (b) any 
employee of the FRTIB in his or her official capacity; (c) any employee 
of the FRTIB in his or her individual capacity where the FRTIB or the 
Department of Justice has agreed to represent the employee; or (d) the 
United States Government, is a party to litigation or has an interest 
in such litigation, and by careful review, the FRTIB determines that 
the records are both relevant and necessary to the litigation and the 
use of such records by DOJ is therefore deemed by the agency to be for 
a purpose compatible with the purpose for which the FRTIB collected the 
records.
    To a court or adjudicative body in a proceeding when: (a) The 
FRTIB; (b) any employee of the FRTIB in his or her official capacity; 
(c) any employee of the FRTIB in his or her individual capacity where 
the FRTIB or the Department of Justice has agreed to represent the 
employee; or (d) the United States Government, is a party to litigation 
or has an interest in such litigation, and by careful review, the FRTIB 
determines that the records are both relevant and necessary to the 
litigation and the use of such records is therefore deemed by the FRTIB 
to be for a purpose that is compatible with the purpose for which the 
agency collected the records.
    Except as noted on Forms SF-85, SF-85P, SF-86, or FRTIB-2008, when 
a record on its face, or in conjunction with other records, indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, disclosure may be made to the appropriate public 
authority, whether Federal, foreign, State, local, or tribal, or 
otherwise, responsible for enforcing, investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation, or order issued pursuant thereto, if the information 
disclosed is relevant to any enforcement, regulatory, investigative or 
prosecutorial responsibility of the receiving entity.
    To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    To FRTIB contractors, grantees, or volunteers who have been engaged 
to assist the FRTIB in the performance of a contract service, grant, 
cooperative agreement, or other activity related to this system of 
records and who need to have access to the records in order to perform 
their activity. Recipients shall be required to comply with the 
requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
    To a Federal, State, local, foreign, or tribal or other public 
authority the fact that this system of records contains information 
relevant to the retention of an employee, the retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
license, grant, or other benefit. The other agency or licensing 
organization may then make a request supported by the written consent 
of the individual for the entire record if it so chooses. No disclosure 
will be made unless the information has been determined to be 
sufficiently reliable to support a referral to another office within 
the agency or to another Federal agency for criminal, civil, 
administrative personnel or regulatory action.
    To the Office of Management and Budget when necessary to the review 
of private relief legislation pursuant to OMB Circular No. A-19.
    To a Federal, State, or local agency, or other appropriate entities 
or individuals, or through established liaison channels to selected 
foreign governments, in order to enable an intelligence agency to carry 
out its responsibilities under the National Security Act of 1947 as 
amended, the CIA Act of 1949 as amended, Executive Order 12333 or any 
successor order, applicable national security directives, or classified 
implementing procedures approved by the Attorney General and 
promulgated pursuant to such statutes, orders or directives.
    To notify another federal agency when, or verify whether, a PIV 
card is no longer valid.
    To the news media or the general public, factual information the 
disclosure of which would be in the public interest and which would not 
constitute an unwarranted invasion of personal privacy, consistent with 
Freedom of Information Act standards.

    Note: Disclosures within the Federal Retirement Thrift 
Investment Board of data pertaining to date and time of entry and 
exit of an agency employee working in the District of Columbia may 
not be made to supervisors, managers or any other persons (other 
than the individual to whom the information applies) to verify 
employee time and attendance record for personnel actions because 5 
U.S.C. 6106 prohibits Federal Executive agencies (other than the 
Bureau of Engraving and Printing) from using a recording clock 
within the District of Columbia, unless used as a part of a flexible 
schedule program under 5 U.S.C. 6120 et seq.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on paper and electronically in a secure 
location.

RETRIEVABILITY:
    Identity records are retrieved by name, Social Security number 
(SSN), or fingerprint.

SAFEGUARDS:
    Records are maintained in secured areas and electronic systems and 
are available only to authorized personnel whose duties require access. 
Access to individuals working at guard stations will be password-
protected; each person granted access to the system at guard stations 
must be individually authorized to use the system. A Privacy Act 
Warning Notice will appear on the monitor screen when records 
containing information on individuals are first displayed. Data 
exchanged between the servers and the client PCs at the guard

[[Page 50020]]

stations and badging office will be encrypted. Backup tapes will be 
stored in a locked and controlled room in a secure, off-site location. 
An audit trail is maintained and reviewed periodically to identify 
unauthorized access. Persons given roles in the PIV process will be 
required to complete training specific to their roles to ensure they 
are knowledgeable about how to protect individually identifiable 
information.

RETENTION AND DISPOSAL:
    These records are retained and disposed of in accordance with 
General Records Schedule 18, item 22a, approved by the National 
Archives and Records Administration (NARA). The records are disposed in 
accordance with our disposal policies which call for burning or 
shredding or purging from the Agency's electronic record keeping 
systems. Records are destroyed upon notification of death or not later 
than five years after separation or transfer of employee to another 
agency or department, whichever is applicable.
    Records relating to persons' access covered by this system are 
retained in accordance with General Records Schedule 18, Item 17 
approved by the National Archives and Records Administration (NARA). 
The records are disposed in accordance with our disposal policies which 
call for burning or shredding or purging from the Agency's electronic 
record keeping systems. Unless retained for specific, ongoing security 
investigations, records are maintained for two years and then 
destroyed.
    All other records relating to individuals are retained and disposed 
of in accordance with General Records Schedule 18, item 22a, approved 
by NARA. The records are disposed in accordance with our disposal 
policies which call for burning or shredding or purging from the 
Agency's electronic record keeping systems. Records are destroyed upon 
notification of death or not later than five years after separation or 
transfer of employee, whichever is applicable.
    In accordance with HSPD-12, PIV Cards are deactivated within 18 
hours of cardholder separation, loss of card, or expiration. The 
information on PIV Cards is maintained in accordance with General 
Records Schedule 11, Item 4. PIV Cards are destroyed by cross-cut 
shredding no later than 90 days after deactivation.

SYSTEM MANAGERS AND ADDRESS:
    The Chief Financial Officer maintains the Agency's electronic 
identity data and all other records in FRTIB-10. The Chief Financial 
Officer may be contacted in writing at 1250 H Street, NW., Washington, 
DC 20005.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should send inquiries to the 
Chief Financial Officer at Federal Retirement Thrift Investment Board, 
1250 H Street, NW., Washington, DC 20005. When requesting notification 
of or access to records covered by FRTIB-10, an individual should 
provide his/her full name, date of birth, social security number, and 
home address in order to establish identity.

RECORDS ACCESS PROCEDURES:
    Individuals wishing to request access to records about themselves 
should contact the Chief Financial Officer. Individuals must supply 
their full names for their records to be located and identified.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records under the 
provisions of the Privacy Act should contact the Chief Financial 
Officer. Individuals must furnish full name for their records to be 
located and identified. Individuals should also reasonably identify the 
record, specify the information they are contesting, state the 
corrective action sought and the reasons for the correction along with 
supporting justification showing why the record is not accurate, 
timely, relevant, or complete. Rules regarding amendment of Privacy Act 
records appear in 5 CFR part 1630.

RECORD SOURCE CATEGORIES:
    Information is obtained from a variety of sources including the 
employee, contractor, or applicant via use of the SF-85, SF-85P, SF-86, 
or FRTIB-2008, and personal interviews; employers' and former 
employers' records; FBI criminal history records and other databases; 
financial institutions and credit reports; medical records and health 
care providers; educational institutions; interviews of witnesses such 
as neighbors, friends, co-workers, business associates, teachers, 
landlords, or family members; tax records; and other public records. 
Security violation information is obtained from a variety of sources, 
such as guard reports, security inspections, witnesses, supervisor's 
reports, audit reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    Upon publication of a final rule in the Federal Register, this 
system of records will be exempt in accordance with 5 U.S.C. 
552a(k)(5). Information will be withheld to the extent it identifies 
witnesses promised confidentiality as a condition of providing 
information during the course of the background investigation.

[FR Doc. E8-19590 Filed 8-22-08; 8:45 am]
BILLING CODE 6760-01-P
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