Privacy Act of 1974; System of Records, 46890-46891 [E8-18596]
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46890
Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on both paper
and electronic media.
RETRIEVABILITY:
Records are retrieved by individual’s
name, Employee number, and Social
Security Number (SSN).
SAFEGUARDS:
Physical entry is restricted by the use
of locks, guards, and administrative
procedures. Access to personal
information is restricted by access
profiles to those who require the records
in the performance of their official
duties. All Personally Identifiable
Information is encrypted with
accessibility limited to permitted access
profiles. Access to personal information
is further restricted by the use of
passwords that are changed
periodically.
written inquiries to the Privacy Act
Office, Headquarters Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Individuals should provide their full
name, Social Security Number (SSN),
current address, telephone number, and
office or organization where currently
assigned, if applicable.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
CONTESTING RECORD PROCEDURES:
Dated: August 1, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
The DLA rules for accessing records,
for contesting contents and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Existing DLA and DFAS databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
sroberts on PROD1PC70 with NOTICES
16:24 Aug 11, 2008
Jkt 214001
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Privacy Act of 1974; System of
Records
Delete entry and replace with
‘‘Records are continuously updated.
Obsolete computer records are erased or
overwritten at the end of two years.’’
*
*
*
*
*
SUMMARY: Defense Information Systems
Agency proposes to amend a system of
records notice in its existing inventory
of records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on
September 11, 2008 unless comments
are received which result in a contrary
determination.
ADDRESSES: Send comments to the
Defense Information Systems Agency,
5600 Columbia Pike, Room 933-I, Falls
Church, VA 22041–2705.
FOR FURTHER INFORMATION CONTACT: Ms.
Jeanette M. Weathers-Jenkins at (703)
681–2103.
SUPPLEMENTARY INFORMATION: The
Defense Information Systems Agency
systems of records notices subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
VerDate Aug<31>2005
*
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
Individuals seeking access to
information about themselves contained
in this system of records should address
*
[Docket ID: DoD–2008–OS–0083]
BILLING CODE 5001–06–P
RECORD ACCESS PROCEDURES:
*
Office of the Secretary
[FR Doc. E8–18595 Filed 8–11–08; 8:45 am]
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the Privacy
Act Office, Headquarters Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
Individuals should provide their full
name, Social Security Number (SSN),
current address, telephone number, and
office or organization where currently
assigned, if applicable.
Manage to Pay (M2P) Files (June 12,
2008, 73 FR 33412).
Delete entry and replace with
‘‘Individual’s name, Grade, Pay cost,
Location code (Org), Program element
code (PE), Object class code (EEIC),
Gross reconciliation code (GRC), Hours,
Document number, and Emergency or
Special Pay Code (ESP).’’
*
*
*
*
*
None.
General ledger postings are cut off at
the end of the fiscal year and are
maintained for 6 years and 3 months,
and then destroyed.
Reconciliation or error records may
remain in the system no longer than 2
years. These reconciliations or error
records are kept by the DFAS 6 years
and 3 months, and are then destroyed.
Ready to pay file disposition is
pending (until the National Archives
and Records Administration has
approved the retention and disposal of
ready to pay files, treated them as
permanent).
NOTIFICATION PROCEDURE:
SYSTEM NAME:
CHANGES:
RECORD SOURCE CATEGORIES:
RETENTION AND DISPOSAL:
Staff Director, Financial Compliance
and Process Management (J–89),
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Stop 6238,
Fort Belvoir, VA 22060–6221.
K890.11
DEPARTMENT OF DEFENSE
Defense Information Systems
Agency, DoD.
ACTION: Notice To Amend a System of
Records.
AGENCY:
PO 00000
Frm 00022
Fmt 4703
Sfmt 4703
K890.11
SYSTEM NAME:
Manage to Pay (M2P) Files.
SYSTEM LOCATION:
Defense Information Systems Agency
(DISA), ATTN: CFE7, P.O. Box 4502,
Arlington, VA 22204–4502.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DISA civilian employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Grade, Pay cost,
Location code (Org), Program element
code (PE), Object class code (EEIC),
Gross reconciliation code (GRC), Hours,
Document number, and Emergency or
Special Pay Code (ESP).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 113, Secretary of
Defense; DoD Directive 5105.19, Defense
Information Systems Agency (DISA);
and E.O. 9397 (SSN).
E:\FR\FM\12AUN1.SGM
12AUN1
Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices
PURPOSE(S):
RECORDS ACCESS PROCEDURE:
To assist DISA officials and
employees in the management,
supervision, and administration of the
decentralized payroll system.
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquires to System Manger,
CFE7, Defense Information Systems
Agency, P.O. Box 4520, Arlington, VA
22204–4502.
The individual should refer to the
office where he/she is/was assigned or
affiliated and include address and
telephone number applicable to the
period during which the record was
maintained. Social Security Number
(SSN) will be used for positive
identification.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘‘Blanket Routine Uses’’ set forth
at the beginning of the DISA’s
compilation of systems of records
notices apply to this system.
STORAGE:
Electronic media.
RETRIEVABILITY:
Individual’s name and/or organization
and program element code.
SAFEGUARDS:
Guards secure buildings during nonduty hours. Management personnel,
who are responsible for maintaining the
confidentiality of the records, control
access to the records. Use of the
information is restricted to those who
require the records in the performance
of their official duties and with a needto-know. Access to personnel
information is further restricted by the
use Common Access Card (CAC)
authorization.
Records are continuously updated.
Obsolete computer records are erased or
overwritten at the end of two years.
SYSTEM MANAGER(S) AND ADDRESS:
System manager, CFE7, Defense
Information Systems Agency, P.O. Box
4520, Arlington, VA 22204–4502.
NOTIFICATION PROCEDURE:
sroberts on PROD1PC70 with NOTICES
Dated: August 1, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
DISA’s rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DISA Instruction 210–225–
2 at 32 CFR part 316 or may be obtained
from the system manager.
A0037–1 DAPE
REASON:
Employee, DISA Accounting system,
DISA payroll database records.
These records are now covered under
notice T7905, Labor Cost and Reporting
System (August 16, 2007, 72 FR 46040).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquire to
System Manger, CFE7, Defense
Information Systems Agency, P.O. Box
4520, Arlington, VA 22204–4502.
The individual should refer to the
office where he/she is/was assigned or
affiliated. Include address and
telephone number applicable to the
period during which the record was
maintained. Social Security Number
(SSN) will be used for positive
identification.
Jkt 214001
SYSTEM NAME:
Resource Management and Cost
Accounting Files (February 22, 1993, 58
FR 10002).
[FR Doc. E8–18588 Filed 8–11–08; 8:45 am]
BILLING CODE 5001–06–P
[FR Doc. E8–18596 Filed 8–11–08; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
DEPARTMENT OF DEFENSE
Department of the Army
Department of the Army
[Docket ID: USA–2008–0051]
[Docket ID: USA–2008–0052]
Privacy Act of 1974; System of
Records
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Army, DoD.
Notice to Delete a System of
Records.
AGENCY:
RETENTION AND DISPOSAL:
16:24 Aug 11, 2008
amended, have been published in the
Federal Register and are available from
the address above.
The Department of Army proposes to
delete a system of records notice from
its inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended. The proposed
deletion is not within the purview of
subsection (r) of the Privacy Act of 1974
(5 U.S.C. 552a), as amended, which
requires the submission of new or
altered systems reports.
RECORD SOURCE CATEGORIES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
CONTESTING RECORD PROCEDURES:
46891
ACTION:
SUMMARY: The Department of the Army
is deleting a system of records in its
existing inventory of record systems
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
September 11, 2008 unless comments
are received which result in a contrary
determination.
ADDRESSES: Send comments to the
Department of the Army, Records
Management and Declassification
Agency, Privacy Division, 7701
Telegraph Road, Alexandria, VA 22315.
FOR FURTHER INFORMATION CONTACT: Ms.
Vicki Short at (703) 428–6508.
SUPPLEMENTARY INFORMATION: The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
PO 00000
Frm 00023
Fmt 4703
Sfmt 4703
Department of the Army, DoD.
Notice to Add a System of
Records.
ACTION:
SUMMARY: The Department of the Army
is proposing to add a system of records
to its existing inventory of records
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective on September 11, 2008 unless
comments are received that would
result in a contrary determination.
ADDRESSES: Department of the Army,
Freedom of Information/Privacy
Division, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905.
FOR FURTHER INFORMATION CONTACT: Ms.
Vicki Short at (703) 428–6508.
SUPPLEMENTARY INFORMATION: The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
E:\FR\FM\12AUN1.SGM
12AUN1
]]>Agencies
[Federal Register Volume 73, Number 156 (Tuesday, August 12, 2008)]
[Notices]
[Pages 46890-46891]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-18596]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2008-OS-0083]
Privacy Act of 1974; System of Records
AGENCY: Defense Information Systems Agency, DoD.
ACTION: Notice To Amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: Defense Information Systems Agency proposes to amend a system
of records notice in its existing inventory of records systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
September 11, 2008 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Defense Information Systems Agency,
5600 Columbia Pike, Room 933-I, Falls Church, VA 22041-2705.
FOR FURTHER INFORMATION CONTACT: Ms. Jeanette M. Weathers-Jenkins at
(703) 681-2103.
SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: August 1, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
K890.11
System Name:
Manage to Pay (M2P) Files (June 12, 2008, 73 FR 33412).
Changes:
* * * * *
Categories of Records in the System:
Delete entry and replace with ``Individual's name, Grade, Pay cost,
Location code (Org), Program element code (PE), Object class code
(EEIC), Gross reconciliation code (GRC), Hours, Document number, and
Emergency or Special Pay Code (ESP).''
* * * * *
Retention and Disposal:
Delete entry and replace with ``Records are continuously updated.
Obsolete computer records are erased or overwritten at the end of two
years.''
* * * * *
K890.11
System Name:
Manage to Pay (M2P) Files.
System Location:
Defense Information Systems Agency (DISA), ATTN: CFE7, P.O. Box
4502, Arlington, VA 22204-4502.
Categories of Individuals Covered by the System:
DISA civilian employees.
Categories of Records in the System:
Individual's name, Grade, Pay cost, Location code (Org), Program
element code (PE), Object class code (EEIC), Gross reconciliation code
(GRC), Hours, Document number, and Emergency or Special Pay Code (ESP).
Authority for Maintenance of the System:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 113, Secretary of
Defense; DoD Directive 5105.19, Defense Information Systems Agency
(DISA); and E.O. 9397 (SSN).
[[Page 46891]]
Purpose(s):
To assist DISA officials and employees in the management,
supervision, and administration of the decentralized payroll system.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The ``Blanket Routine Uses'' set forth at the beginning of the
DISA's compilation of systems of records notices apply to this system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Electronic media.
Retrievability:
Individual's name and/or organization and program element code.
Safeguards:
Guards secure buildings during non-duty hours. Management
personnel, who are responsible for maintaining the confidentiality of
the records, control access to the records. Use of the information is
restricted to those who require the records in the performance of their
official duties and with a need-to-know. Access to personnel
information is further restricted by the use Common Access Card (CAC)
authorization.
Retention and Disposal:
Records are continuously updated. Obsolete computer records are
erased or overwritten at the end of two years.
System Manager(s) and Address:
System manager, CFE7, Defense Information Systems Agency, P.O. Box
4520, Arlington, VA 22204-4502.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquire to System Manger, CFE7, Defense Information Systems
Agency, P.O. Box 4520, Arlington, VA 22204-4502.
The individual should refer to the office where he/she is/was
assigned or affiliated. Include address and telephone number applicable
to the period during which the record was maintained. Social Security
Number (SSN) will be used for positive identification.
Records Access Procedure:
Individuals seeking access to information about themselves
contained in this system of records should address written inquires to
System Manger, CFE7, Defense Information Systems Agency, P.O. Box 4520,
Arlington, VA 22204-4502.
The individual should refer to the office where he/she is/was
assigned or affiliated and include address and telephone number
applicable to the period during which the record was maintained. Social
Security Number (SSN) will be used for positive identification.
Contesting Record Procedures:
DISA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DISA
Instruction 210-225-2 at 32 CFR part 316 or may be obtained from the
system manager.
Record source categories:
Employee, DISA Accounting system, DISA payroll database records.
Exemptions Claimed for the System:
None.
[FR Doc. E8-18596 Filed 8-11-08; 8:45 am]
BILLING CODE 5001-06-P
