Privacy Act of 1974; Systems of Records, 46888-46890 [E8-18595]
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46888
Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices
Vice President, Vacation Clothing Exchange,
Inc., d/b/a Basix USA.
2778 NW 31st Avenue.
Lauderdale Lakes, FL 33311.
Dated: 7/21/08 By:
Brian Kopelowitz, Esquire,
The Kopelowitz Ostrow Law Firm, P.A.
200 SW 1st Avenue, 12th Floor
Fort Lauderdale, FL 33301
Attorney for Vacation Clothing Exchange,
Inc., d/b/a Basix USA.
U.S. Consumer Product Safety Commission
Staff
J. Gibson Mullan,
Assistant Executive Director,
Office of Compliance and Field Operations.
Ronald G. Yelenik,
Acting Director,
Legal Division,
Office of Compliance and Field Operations.
Dated: 7/31/08
By:
United States of America
sroberts on PROD1PC70 with NOTICES
Consumer Product Safety Commission
In the Matter of Vacation Clothing Exchange,
Inc. d/b/a Basix USA. CPSC Docket No.
08–C0020
Order
Upon consideration of the Settlement
Agreement entered into between Vacation
Clothing Exchange, Inc., d/b/a Basix USA
(‘‘Vacation Clothing’’) and the U.S. Consumer
Product Safety Commission (‘‘Commission’’)
staff, and the Commission having jurisdiction
over the subject matter and over Vacation
Clothing, and pursuant to the authority
delegated in section 6(d) of the Interim
Delegation of Authority ordered by the
Commission on February 1, 2008, and it
appearing that the Settlement Agreement and
the Order are in the public interest, it is
Ordered, that the Settlement Agreement be,
and hereby is, accepted; and it is
Further ordered, that Vacation Clothing
shall pay a civil penalty in the amount of
twenty-five thousand dollars ($25,000.00) in
five (5) installments as follows: The first
payment of five-thousand dollars ($5,000.00)
shall be paid within twenty (20) calendar
days of service of the Commission’s final
Order accepting the Agreement; the second
payment of five-thousand dollars ($5,000.00)
shall be paid within six (6) months of service
of the Commission’s final Order accepting
the Agreement; the third payment of fivethousand dollars ($5,000.00) shall be paid
within twelve (12) months of service of the
Commission’s final Order accepting the
Agreement; the fourth payment of fivethousand dollars ($5,000.00) shall be paid
within eighteen (18) months of service of the
Commission’s final Order accepting the
Agreement; and the fifth payment of fivethousand dollars ($5,000.00) shall be paid
within twenty-four (24) months of service of
the Commission’s final Order accepting the
Agreement. Each payment shall be made by
check payable to the order of the United
States Treasury. Upon the failure Vacation
17:28 Aug 11, 2008
Jkt 214001
Dated: August 5, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
S700.30
Provisionally accepted and provisional
Order issued on the 4th day of August 2008.
By order of the commission:
Todd A. Stevenson,
Secretary, U.S. Consumer Product Safety
Commission.
[FR Doc. E8–18400 Filed 8–11–08; 8:45 am]
BILLING CODE 6355–01–M
SYSTEM NAME:
Operational Accounting Records for
Civilian Employee-Based Expenditures
(June 13, 2005, 70 FR 34105).
CHANGES:
*
*
*
*
*
SYSTEM NAME:
Delete entry and replace with
‘‘Enterprise Business System (EBS).’’
DEPARTMENT OF DEFENSE
SYSTEM LOCATION:
Office of the Secretary
Dennis C. Kacoyanis,
Trial Attorney,
Legal Division,
Office of Compliance and Field Operations.
VerDate Aug<31>2005
Clothing to make the foregoing payments
when due, interest on the unpaid amount
shall accrue and be paid by Vacation
Clothing at the federal legal rate of interest
set forth at U.S.C. 1961(a) and (b).
[Docket ID: DoD–2008–OS–0084]
Privacy Act of 1974; Systems of
Records
AGENCY:
Defense Logistics Agency, DoD.
Notice to Amend a System of
Records.
ACTION:
SUMMARY: The Defense Logistics Agency
is amending a system of records notice
to its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
This action will be effective
without further notice on September 11,
2008 unless comments are received that
would result in a contrary
determination.
DATES:
Send comments to the
Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Ms.
Jody Sinkler at (703) 767–5045.
The
Defense Logistics Agency notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
Delete entry and replace with
‘‘Financial Compliance and Process
Management (J–89), Headquarters,
Defense Logistics Agency, 8725 John J.
Kingman Road, Stop 6238, Fort Belvoir,
VA 22060–6221.
EBS Processing Center (EPC), DISA/
DECC-Ogden, Building 981, 7879
Wardleigh Road, Hill AFB, UT 84056–
5997’’.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Defense Logistics Agency (DLA)
civilian employees and civilian
employees of other DOD Components
who receive accounting and financial
management support from DLA under
an administrative support agreement.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Individual’s name, Social Security
Number (SSN), activity code, home
address, Country Code, Electronic Fund
Transfer waiver, Financial Institution,
Bank Routing Number, Bank Account
Number, Account Type, gross pay data
(date paid, disbursing officer voucher
number, disbursing station symbol
number, pay period ending date, pay
system code, grade, pay/straight rate,
work schedule, temporary position
code, gross reconciliation code, job
order number, hours extended, hours
paid, and earnings/employer
contributions amount), and
reconciliation or error data (if
applicable).’’
*
*
*
*
*
PURPOSE(S):
Delete entry and replace with
‘‘Records are used to initiate
reimbursements to enable the Defense
Finance and Accounting Service (DFAS)
to distribute payments to DLA
employees for certain miscellaneous
out-of-pocket expenses (training,
E:\FR\FM\12AUN1.SGM
12AUN1
Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices
tuition, Permanent Change of Station,
etc). Records are also used to identify
employee-related costs associated with
reimbursable orders received by DLA
and to enable accurate billing of those
reimbursable orders.
Records are used to create a general
ledger file containing the accounts
necessary to reflect DLA operational
costs. Operations costs consist of
operating accounts, liability accounts,
budgetary accounts, and statistical
accounts, maintained for the purposes
of establishing, in summary form, the
status of the DLA accounts and to
provide an audit trail to verify accuracy
of reports.
Records are used by financial
management offices to validate and
accurately record employee-labor
operational expenses.
Records are used to determine DLA
civilian payroll budgetary requirements.
Records are used by internal auditors
to conduct audits or investigations into
the DLA accounting and financial
management process.
Records are used by the DOD
Components who receive accounting
and financial management support from
DLA under an administrative support
agreement for accounting and financial
management purposes.
Records devoid of personal identifiers
are used for extraction or compilation of
data and reports for management studies
and statistical analyses for use
internally or externally as required by
DOD or other government agencies.
Statistical data, with all personal
identifiers removed, may be used by
management for program evaluation,
review, or oversight purposes.
*
*
*
*
*
RETRIEVABILITY:
Delete entry and replace with
‘‘Records are retrieved by individual’s
name, Employee Number, and Social
Security Number.’’
sroberts on PROD1PC70 with NOTICES
SAFEGUARDS:
Delete entry and replace with
‘‘Physical entry is restricted by the use
of locks, guards, and administrative
procedures. Access to personal
information is restricted by access
profiles to those who require the records
in the performance of their official
duties. All Personally Identifiable
Information is encrypted with
accessibility limited to permitted access
profiles. Access to personal information
is further restricted by the use of
passwords that are changed
periodically.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘General ledger postings are cutoff at
VerDate Aug<31>2005
16:24 Aug 11, 2008
Jkt 214001
the end of the fiscal year and are
maintained for 6 years and 3 months,
and then destroyed.
Reconciliation or error records may
remain in the system no longer than 2
years. These reconciliations or error
records are kept by DFAS 6 years and
3 months, and then destroyed.
Ready to pay file disposition is
pending (until the National Archives
and Records Administration has
approved the retention and disposal of
ready to pay files, treated them as
permanent.’’
*
*
*
*
*
S700.30
SYSTEM NAME:
Enterprise Business System (EBS).
SYSTEM LOCATION:
Financial Compliance and Process
Management (J–89), Headquarters,
Defense Logistics Agency, 8725 John J.
Kingman Road, Stop 6238, Fort Belvoir,
VA 22060–6221.
EBS Processing Center (EPC), DISA/
DECC-Ogden, Building 981, 7879
Wardleigh Road, Hill AFB, UT 84056–
5997.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Defense Logistics Agency (DLA)
civilian employees and civilian
employees of other DOD Components
who receive accounting and financial
management support from DLA under
an administrative support agreement.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number (SSN), activity code, home
address, Country Code, Electronic Fund
Transfer waiver, Financial Institution,
Bank Routing Number, Bank Account
Number, Account Type, gross pay data
(date paid, disbursing officer voucher
number, disbursing station symbol
number, pay period ending date, pay
system code, grade, pay/straight rate,
work schedule, temporary position
code, gross reconciliation code, job
order number, hours extended, hours
paid, and earnings/employer
contributions amount), and
reconciliation or error data (if
applicable).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 31
U.S.C. 3512, Executive agency
accounting and other financial
management reports and plans, as
amended by Pub.L. 104–208, Federal
Financial Management Improvement
Act of 1996; and E.O. 9397 (SSN).
PO 00000
Frm 00021
Fmt 4703
Sfmt 4703
46889
PURPOSE(S):
Records are used to initiate
reimbursements to enable the Defense
Finance and Accounting Service (DFAS)
to distribute payments to DLA
employees for certain miscellaneous
out-of-pocket expenses (training,
tuition, Permanent Change of Station,
etc). Records are also used to identify
employee-related costs associated with
reimbursable orders received by DLA
and to enable accurate billing of those
reimbursable orders.
Records are used to create a general
ledger file containing the accounts
necessary to reflect DLA operational
costs. Operations costs consist of
operating accounts, liability accounts,
budgetary accounts, and statistical
accounts, maintained for the purposes
of establishing, in summary form, the
status of the DLA accounts and to
provide an audit trail to verify accuracy
of reports.
Records are used by financial
management offices to validate and
accurately record employee-labor
operational expenses.
Records are used to determine DLA
civilian payroll budgetary requirements.
Records are used by internal auditors
to conduct audits or investigations into
the DLA accounting and financial
management process.
Records are used by the DOD
Components who receive accounting
and financial management support from
DLA under an administrative support
agreement for accounting and financial
management purposes.
Records devoid of personal identifiers
are used for extraction or compilation of
data and reports for management studies
and statistical analyses for use
internally or externally as required by
DOD or other government agencies.
Statistical data, with all personal
identifiers removed, may be used by
management for program evaluation,
review, or oversight purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the Office of Management and
Budget for the purposes of conducting
reviews, audits, or inspections of agency
practices.
The DOD ‘‘Blanket Routine Uses’’
apply to this system of records.
E:\FR\FM\12AUN1.SGM
12AUN1
46890
Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on both paper
and electronic media.
RETRIEVABILITY:
Records are retrieved by individual’s
name, Employee number, and Social
Security Number (SSN).
SAFEGUARDS:
Physical entry is restricted by the use
of locks, guards, and administrative
procedures. Access to personal
information is restricted by access
profiles to those who require the records
in the performance of their official
duties. All Personally Identifiable
Information is encrypted with
accessibility limited to permitted access
profiles. Access to personal information
is further restricted by the use of
passwords that are changed
periodically.
written inquiries to the Privacy Act
Office, Headquarters Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Individuals should provide their full
name, Social Security Number (SSN),
current address, telephone number, and
office or organization where currently
assigned, if applicable.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
CONTESTING RECORD PROCEDURES:
Dated: August 1, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
The DLA rules for accessing records,
for contesting contents and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Existing DLA and DFAS databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
sroberts on PROD1PC70 with NOTICES
16:24 Aug 11, 2008
Jkt 214001
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Privacy Act of 1974; System of
Records
Delete entry and replace with
‘‘Records are continuously updated.
Obsolete computer records are erased or
overwritten at the end of two years.’’
*
*
*
*
*
SUMMARY: Defense Information Systems
Agency proposes to amend a system of
records notice in its existing inventory
of records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on
September 11, 2008 unless comments
are received which result in a contrary
determination.
ADDRESSES: Send comments to the
Defense Information Systems Agency,
5600 Columbia Pike, Room 933-I, Falls
Church, VA 22041–2705.
FOR FURTHER INFORMATION CONTACT: Ms.
Jeanette M. Weathers-Jenkins at (703)
681–2103.
SUPPLEMENTARY INFORMATION: The
Defense Information Systems Agency
systems of records notices subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
VerDate Aug<31>2005
*
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
Individuals seeking access to
information about themselves contained
in this system of records should address
*
[Docket ID: DoD–2008–OS–0083]
BILLING CODE 5001–06–P
RECORD ACCESS PROCEDURES:
*
Office of the Secretary
[FR Doc. E8–18595 Filed 8–11–08; 8:45 am]
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the Privacy
Act Office, Headquarters Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
Individuals should provide their full
name, Social Security Number (SSN),
current address, telephone number, and
office or organization where currently
assigned, if applicable.
Manage to Pay (M2P) Files (June 12,
2008, 73 FR 33412).
Delete entry and replace with
‘‘Individual’s name, Grade, Pay cost,
Location code (Org), Program element
code (PE), Object class code (EEIC),
Gross reconciliation code (GRC), Hours,
Document number, and Emergency or
Special Pay Code (ESP).’’
*
*
*
*
*
None.
General ledger postings are cut off at
the end of the fiscal year and are
maintained for 6 years and 3 months,
and then destroyed.
Reconciliation or error records may
remain in the system no longer than 2
years. These reconciliations or error
records are kept by the DFAS 6 years
and 3 months, and are then destroyed.
Ready to pay file disposition is
pending (until the National Archives
and Records Administration has
approved the retention and disposal of
ready to pay files, treated them as
permanent).
NOTIFICATION PROCEDURE:
SYSTEM NAME:
CHANGES:
RECORD SOURCE CATEGORIES:
RETENTION AND DISPOSAL:
Staff Director, Financial Compliance
and Process Management (J–89),
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Stop 6238,
Fort Belvoir, VA 22060–6221.
K890.11
DEPARTMENT OF DEFENSE
Defense Information Systems
Agency, DoD.
ACTION: Notice To Amend a System of
Records.
AGENCY:
PO 00000
Frm 00022
Fmt 4703
Sfmt 4703
K890.11
SYSTEM NAME:
Manage to Pay (M2P) Files.
SYSTEM LOCATION:
Defense Information Systems Agency
(DISA), ATTN: CFE7, P.O. Box 4502,
Arlington, VA 22204–4502.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DISA civilian employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Grade, Pay cost,
Location code (Org), Program element
code (PE), Object class code (EEIC),
Gross reconciliation code (GRC), Hours,
Document number, and Emergency or
Special Pay Code (ESP).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 113, Secretary of
Defense; DoD Directive 5105.19, Defense
Information Systems Agency (DISA);
and E.O. 9397 (SSN).
E:\FR\FM\12AUN1.SGM
12AUN1
]]>Agencies
[Federal Register Volume 73, Number 156 (Tuesday, August 12, 2008)]
[Notices]
[Pages 46888-46890]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-18595]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2008-OS-0084]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to Amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is amending a system of records
notice to its existing inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on
September 11, 2008 unless comments are received that would result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: August 5, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
S700.30
System name:
Operational Accounting Records for Civilian Employee-Based
Expenditures (June 13, 2005, 70 FR 34105).
Changes:
* * * * *
System name:
Delete entry and replace with ``Enterprise Business System (EBS).''
System location:
Delete entry and replace with ``Financial Compliance and Process
Management (J-89), Headquarters, Defense Logistics Agency, 8725 John J.
Kingman Road, Stop 6238, Fort Belvoir, VA 22060-6221.
EBS Processing Center (EPC), DISA/DECC-Ogden, Building 981, 7879
Wardleigh Road, Hill AFB, UT 84056-5997''.
Categories of individuals covered by the system:
Delete entry and replace with ``Defense Logistics Agency (DLA)
civilian employees and civilian employees of other DOD Components who
receive accounting and financial management support from DLA under an
administrative support agreement.''
Categories of records in the system:
Delete entry and replace with ``Individual's name, Social Security
Number (SSN), activity code, home address, Country Code, Electronic
Fund Transfer waiver, Financial Institution, Bank Routing Number, Bank
Account Number, Account Type, gross pay data (date paid, disbursing
officer voucher number, disbursing station symbol number, pay period
ending date, pay system code, grade, pay/straight rate, work schedule,
temporary position code, gross reconciliation code, job order number,
hours extended, hours paid, and earnings/employer contributions
amount), and reconciliation or error data (if applicable).''
* * * * *
Purpose(s):
Delete entry and replace with ``Records are used to initiate
reimbursements to enable the Defense Finance and Accounting Service
(DFAS) to distribute payments to DLA employees for certain
miscellaneous out-of-pocket expenses (training,
[[Page 46889]]
tuition, Permanent Change of Station, etc). Records are also used to
identify employee-related costs associated with reimbursable orders
received by DLA and to enable accurate billing of those reimbursable
orders.
Records are used to create a general ledger file containing the
accounts necessary to reflect DLA operational costs. Operations costs
consist of operating accounts, liability accounts, budgetary accounts,
and statistical accounts, maintained for the purposes of establishing,
in summary form, the status of the DLA accounts and to provide an audit
trail to verify accuracy of reports.
Records are used by financial management offices to validate and
accurately record employee-labor operational expenses.
Records are used to determine DLA civilian payroll budgetary
requirements.
Records are used by internal auditors to conduct audits or
investigations into the DLA accounting and financial management
process.
Records are used by the DOD Components who receive accounting and
financial management support from DLA under an administrative support
agreement for accounting and financial management purposes.
Records devoid of personal identifiers are used for extraction or
compilation of data and reports for management studies and statistical
analyses for use internally or externally as required by DOD or other
government agencies.
Statistical data, with all personal identifiers removed, may be
used by management for program evaluation, review, or oversight
purposes.
* * * * *
Retrievability:
Delete entry and replace with ``Records are retrieved by
individual's name, Employee Number, and Social Security Number.''
Safeguards:
Delete entry and replace with ``Physical entry is restricted by the
use of locks, guards, and administrative procedures. Access to personal
information is restricted by access profiles to those who require the
records in the performance of their official duties. All Personally
Identifiable Information is encrypted with accessibility limited to
permitted access profiles. Access to personal information is further
restricted by the use of passwords that are changed periodically.''
Retention and disposal:
Delete entry and replace with ``General ledger postings are cutoff
at the end of the fiscal year and are maintained for 6 years and 3
months, and then destroyed.
Reconciliation or error records may remain in the system no longer
than 2 years. These reconciliations or error records are kept by DFAS 6
years and 3 months, and then destroyed.
Ready to pay file disposition is pending (until the National
Archives and Records Administration has approved the retention and
disposal of ready to pay files, treated them as permanent.''
* * * * *
S700.30
System name:
Enterprise Business System (EBS).
System location:
Financial Compliance and Process Management (J-89), Headquarters,
Defense Logistics Agency, 8725 John J. Kingman Road, Stop 6238, Fort
Belvoir, VA 22060-6221.
EBS Processing Center (EPC), DISA/DECC-Ogden, Building 981, 7879
Wardleigh Road, Hill AFB, UT 84056-5997.
Categories of individuals covered by the system:
Defense Logistics Agency (DLA) civilian employees and civilian
employees of other DOD Components who receive accounting and financial
management support from DLA under an administrative support agreement.
Categories of records in the system:
Individual's name, Social Security Number (SSN), activity code,
home address, Country Code, Electronic Fund Transfer waiver, Financial
Institution, Bank Routing Number, Bank Account Number, Account Type,
gross pay data (date paid, disbursing officer voucher number,
disbursing station symbol number, pay period ending date, pay system
code, grade, pay/straight rate, work schedule, temporary position code,
gross reconciliation code, job order number, hours extended, hours
paid, and earnings/employer contributions amount), and reconciliation
or error data (if applicable).
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 31 U.S.C. 3512, Executive agency accounting and other
financial management reports and plans, as amended by Pub.L. 104-208,
Federal Financial Management Improvement Act of 1996; and E.O. 9397
(SSN).
Purpose(s):
Records are used to initiate reimbursements to enable the Defense
Finance and Accounting Service (DFAS) to distribute payments to DLA
employees for certain miscellaneous out-of-pocket expenses (training,
tuition, Permanent Change of Station, etc). Records are also used to
identify employee-related costs associated with reimbursable orders
received by DLA and to enable accurate billing of those reimbursable
orders.
Records are used to create a general ledger file containing the
accounts necessary to reflect DLA operational costs. Operations costs
consist of operating accounts, liability accounts, budgetary accounts,
and statistical accounts, maintained for the purposes of establishing,
in summary form, the status of the DLA accounts and to provide an audit
trail to verify accuracy of reports.
Records are used by financial management offices to validate and
accurately record employee-labor operational expenses.
Records are used to determine DLA civilian payroll budgetary
requirements.
Records are used by internal auditors to conduct audits or
investigations into the DLA accounting and financial management
process.
Records are used by the DOD Components who receive accounting and
financial management support from DLA under an administrative support
agreement for accounting and financial management purposes.
Records devoid of personal identifiers are used for extraction or
compilation of data and reports for management studies and statistical
analyses for use internally or externally as required by DOD or other
government agencies.
Statistical data, with all personal identifiers removed, may be
used by management for program evaluation, review, or oversight
purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DOD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Office of Management and Budget for the purposes of
conducting reviews, audits, or inspections of agency practices.
The DOD ``Blanket Routine Uses'' apply to this system of records.
[[Page 46890]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records may be stored on both paper and electronic media.
Retrievability:
Records are retrieved by individual's name, Employee number, and
Social Security Number (SSN).
Safeguards:
Physical entry is restricted by the use of locks, guards, and
administrative procedures. Access to personal information is restricted
by access profiles to those who require the records in the performance
of their official duties. All Personally Identifiable Information is
encrypted with accessibility limited to permitted access profiles.
Access to personal information is further restricted by the use of
passwords that are changed periodically.
Retention and disposal:
General ledger postings are cut off at the end of the fiscal year
and are maintained for 6 years and 3 months, and then destroyed.
Reconciliation or error records may remain in the system no longer
than 2 years. These reconciliations or error records are kept by the
DFAS 6 years and 3 months, and are then destroyed.
Ready to pay file disposition is pending (until the National
Archives and Records Administration has approved the retention and
disposal of ready to pay files, treated them as permanent).
System manager(s) and address:
Staff Director, Financial Compliance and Process Management (J-89),
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Stop
6238, Fort Belvoir, VA 22060-6221.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
Individuals should provide their full name, Social Security Number
(SSN), current address, telephone number, and office or organization
where currently assigned, if applicable.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Office, Headquarters Defense Logistics Agency, ATTN:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
Individuals should provide their full name, Social Security Number
(SSN), current address, telephone number, and office or organization
where currently assigned, if applicable.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Existing DLA and DFAS databases.
Exemptions claimed for the system:
None.
[FR Doc. E8-18595 Filed 8-11-08; 8:45 am]
BILLING CODE 5001-06-P
