Privacy Act of 1974; System of Records, 46898-46899 [E8-18594]

Download as PDF 46898 Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SAFEGUARDS: DEPARTMENT OF DEFENSE Department of the Army STORAGE: [Docket ID: USA–2008–0050] Paper records in file folders and electronic storage media. Privacy Act of 1974; System of Records RETRIEVABILITY: By individual’s surname. Department of the Army, DoD. Notice to Amend a System of Records. AGENCY: ACTION: SAFEGUARDS: Records are maintained in areas accessible only to authorized persons who are properly screened, cleared, and trained. Buildings housing records are either located on controlled access post or otherwise secured when offices are closed. RETENTION AND DISPOSAL: Records are retained for 2 years after which they are destroyed by shredding. SYSTEM MANAGER(S) AND ADDRESS: The Adjutant General, Headquarters, Department of the Army, 2461 Eisenhower Avenue, Alexandria, VA 22331–0470. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Administrative or Personal Services Office at the installation/major command at which travel request/ clearance was initiated. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate decentralized record custodian. Individual should provide full name, grade/rank, signature, and details of travel authorization/clearance documents being accessed. Custodian of records may require notarized statement of identity. CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. SUMMARY: The Department of the Army is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on September 11, 2008 unless comments are received which result in a contrary determination. ADDRESSES: Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428–6508. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: August 1, 2008. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. A0381–100a DAMI SYSTEM NAME: sroberts on PROD1PC70 with NOTICES RECORD SOURCE CATEGORIES: From the individual requesting travel authorization/clearance; Army records and reports. Intelligence/Counterintelligence Source Files (November 1, 1995, 60 FR 51996). CHANGES: EXEMPTIONS CLAIMED FOR THE SYSTEM: None. VerDate Aug<31>2005 16:24 Aug 11, 2008 Jkt 214001 * * * * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Records are retained in active file until no longer needed; then retired to the IRR where they are destroyed 75 years after date of last action. Destruction is by shredding, burning, or pulping for paper records and magnetic erasing for electronic records.’’ * * * * * NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.’’ RECORD ACCESS PROCEDURES: Delete the first and second paragraphs and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.’’ Delete the third paragraph. * * * * * A0381–100a DAMI STORAGE: [FR Doc. E8–18593 Filed 8–11–08; 8:45 am] BILLING CODE 5001–06–P * Delete entry and replace with ‘‘Buildings employ alarms, security guards and/or rooms are security controlled accessible only to authorized persons. Paper records in the IRR are stored in security controlled areas accessible only to authorized persons. Electronically stored records are maintained in specialized software with password protected access and data backup measures. Records are accessible only to authorized persons with a needto-know who are properly screened, cleared, and trained.’’ Delete entry and replace with ‘‘Paper records and electronic storage media.’’ * * * * * PO 00000 Frm 00030 Fmt 4703 Sfmt 4703 SYSTEM NAME: Intelligence/Counterintelligence Source Files. E:\FR\FM\12AUN1.SGM 12AUN1 Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices 46899 SYSTEM LOCATION: PURPOSE(S): NOTIFICATION PROCEDURE: U.S. Army Intelligence and Security Command, 8825 Beulah Street, Fort Belvoir, VA 22060–5246. Decentralized segments are located at U.S. Army Intelligence brigades, groups, battalions, companies, detachments, and field offices and resident offices worldwide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. To support contingency planning and military operations, to conduct counterintelligence and intelligence operations, to confirm claims against the Army by source or heirs of source, and to document source operations pertaining to the U.S. Army’s responsibilities for intelligence and counterintelligence. Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Selected individuals who qualify and may be accepted as an intelligence or counterintelligence source for the U.S. Army. CATEGORIES OF RECORDS IN THE SYSTEM: Record consists of agreements; contracts; information reports; financial reports; operational correspondence; requests for, technical files, and results of polygraph examinations; audiovisual products and similar documents necessary to confirm operational use of source or future claims against the Army by source or heirs of the source. Administrative records required by the U.S. Army Investigative Records Repository (IRR) for records management purposes such as form transmitting operational material to the IRR and providing instructions for indexing the record in the Defense Central Index of Investigations [Defense Clearance and Investigations Index] (System Notice V5–02) and release of material contained therein, form indicating dossier has been reviewed and all material therein conforms to Department of Defense (DoD) policy regarding retention criteria, form pertaining to the release of information pertaining to controlled records, cross reference sheet to indicate the removal of investigative documents requiring limited access, form identifying material that has been segregated and or is exempt from release, and records accounting for the disclosure of operational information made outside of the DoD. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as routine uses pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and electronic storage media. RETRIEVABILITY: By individual name or source/project name, date and place of birth, Social Security Number, and numerically by source or project number. SAFEGUARDS: Buildings employ alarms, security guards and/or rooms are security controlled accessible only to authorized persons. Paper records in the IRR are stored in security controlled areas accessible only to authorized persons. Electronically stored records are maintained in specialized software with password protected access and data backup measures. Records are accessible only to authorized persons with a needto-know who are properly screened, cleared, and trained. sroberts on PROD1PC70 with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: 10 U.S.C. 3013, Secretary of the Army; National Security Act of 1947, as amended; E.O. 10450, Security Requirements for Government Employment, paragraphs 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, United States Intelligence Activities, paragraphs 1.1(c), 1.1(d), 1.12(d), 2.3, 2.4, and 2.6; the National Security Act of 1947, as amended; the Intelligence Authorization Act of 1995, title V, section 503 and title VIII, sections 801–811 and E.O. 9397 (SSN). Records are retained in active file until no longer needed; then retired to the IRR where they are destroyed 75 years after date of last action. Destruction is by shredding, burning, or pulping for paper records and magnetic erasing for electronic records. VerDate Aug<31>2005 16:24 Aug 11, 2008 Jkt 214001 SYSTEM MANAGER(S) AND ADDRESS: Deputy Chief of Staff for Intelligence, Headquarters, Department of the Army, 1001 Army Pentagon, Washington, DC 20310–1001. PO 00000 Frm 00031 Fmt 4703 Sfmt 4703 RECORD ACCESS PROCEDURES: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature. CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: From individual; Federal and Department of Defense investigative, intelligence and law enforcement agencies; and foreign investigative, intelligence, and law enforcement agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager. [FR Doc. E8–18594 Filed 8–11–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF EDUCATION Notice of Waiver for the Adult Education and Family Literacy Act to Certain Outlying Areas Office of Vocational and Adult Education, Department of Education. AGENCY: E:\FR\FM\12AUN1.SGM 12AUN1

Agencies

[Federal Register Volume 73, Number 156 (Tuesday, August 12, 2008)]
[Notices]
[Pages 46898-46899]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-18594]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0050]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 11, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 1, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0381-100a DAMI

System name:
    Intelligence/Counterintelligence Source Files (November 1, 1995, 60 
FR 51996).

Changes:
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Buildings employ alarms, security 
guards and/or rooms are security controlled accessible only to 
authorized persons. Paper records in the IRR are stored in security 
controlled areas accessible only to authorized persons. Electronically 
stored records are maintained in specialized software with password 
protected access and data backup measures. Records are accessible only 
to authorized persons with a need-to-know who are properly screened, 
cleared, and trained.''

Retention and disposal:
    Delete entry and replace with ``Records are retained in active file 
until no longer needed; then retired to the IRR where they are 
destroyed 75 years after date of last action. Destruction is by 
shredding, burning, or pulping for paper records and magnetic erasing 
for electronic records.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the U.S. Army Intelligence and Security 
Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort 
George G. Meade, MD 20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.''

Record access procedures:
    Delete the first and second paragraphs and replace with 
``Individuals seeking to determine whether information about themselves 
is contained in this system should address written inquiries to the 
U.S. Army Intelligence and Security Command, Freedom of Information/
Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.''
    Delete the third paragraph.
* * * * *
A0381-100a DAMI

System name:
    Intelligence/Counterintelligence Source Files.

[[Page 46899]]

System location:
    U.S. Army Intelligence and Security Command, 8825 Beulah Street, 
Fort Belvoir, VA 22060-5246.
    Decentralized segments are located at U.S. Army Intelligence 
brigades, groups, battalions, companies, detachments, and field offices 
and resident offices worldwide. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Selected individuals who qualify and may be accepted as an 
intelligence or counterintelligence source for the U.S. Army.

Categories of records in the system:
    Record consists of agreements; contracts; information reports; 
financial reports; operational correspondence; requests for, technical 
files, and results of polygraph examinations; audiovisual products and 
similar documents necessary to confirm operational use of source or 
future claims against the Army by source or heirs of the source. 
Administrative records required by the U.S. Army Investigative Records 
Repository (IRR) for records management purposes such as form 
transmitting operational material to the IRR and providing instructions 
for indexing the record in the Defense Central Index of Investigations 
[Defense Clearance and Investigations Index] (System Notice V5-02) and 
release of material contained therein, form indicating dossier has been 
reviewed and all material therein conforms to Department of Defense 
(DoD) policy regarding retention criteria, form pertaining to the 
release of information pertaining to controlled records, cross 
reference sheet to indicate the removal of investigative documents 
requiring limited access, form identifying material that has been 
segregated and or is exempt from release, and records accounting for 
the disclosure of operational information made outside of the DoD.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; National Security Act of 
1947, as amended; E.O. 10450, Security Requirements for Government 
Employment, paragraphs 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, 
United States Intelligence Activities, paragraphs 1.1(c), 1.1(d), 
1.12(d), 2.3, 2.4, and 2.6; the National Security Act of 1947, as 
amended; the Intelligence Authorization Act of 1995, title V, section 
503 and title VIII, sections 801-811 and E.O. 9397 (SSN).

Purpose(s):
    To support contingency planning and military operations, to conduct 
counterintelligence and intelligence operations, to confirm claims 
against the Army by source or heirs of source, and to document source 
operations pertaining to the U.S. Army's responsibilities for 
intelligence and counterintelligence.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as routine uses 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    By individual name or source/project name, date and place of birth, 
Social Security Number, and numerically by source or project number.

Safeguards:
    Buildings employ alarms, security guards and/or rooms are security 
controlled accessible only to authorized persons. Paper records in the 
IRR are stored in security controlled areas accessible only to 
authorized persons. Electronically stored records are maintained in 
specialized software with password protected access and data backup 
measures. Records are accessible only to authorized persons with a 
need-to-know who are properly screened, cleared, and trained.

Retention and disposal:
    Records are retained in active file until no longer needed; then 
retired to the IRR where they are destroyed 75 years after date of last 
action. Destruction is by shredding, burning, or pulping for paper 
records and magnetic erasing for electronic records.

System manager(s) and address:
    Deputy Chief of Staff for Intelligence, Headquarters, Department of 
the Army, 1001 Army Pentagon, Washington, DC 20310-1001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Intelligence and Security Command, Freedom of 
Information/Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 
20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.

Record access procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Intelligence and Security Command, Freedom of 
Information/Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 
20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From individual; Federal and Department of Defense investigative, 
intelligence and law enforcement agencies; and foreign investigative, 
intelligence, and law enforcement agencies.

Exemptions claimed for the system:
    Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), 
(k)(2), or (k)(5), as applicable.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.

[FR Doc. E8-18594 Filed 8-11-08; 8:45 am]
BILLING CODE 5001-06-P