Privacy Act of 1974; System of Records, 46897-46898 [E8-18593]

Download as PDF Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices Individual should provide their full name, current address and telephone number, case or claim number that appeared on documentation, any other information that will assist in locating pertinent records, and signature. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310–2210. Individuals should provide their full name, current address and telephone number, case or claim number that appeared on documentation, any other information that will assist in locating pertinent records, and signature. CONTESTING RECORD PROCEDURES: Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428–6508. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. Dated: August 6, 2008. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. RECORD SOURCE CATEGORIES: SYSTEM NAME: From the individual; Army records and reports; Office of Personnel Management; Department of Justice, U.S. Attorney, opposing counsel, and similar pertinent sources. Individual Travel Files (February 22, 1993, 58 FR 10002). EXEMPTIONS CLAIMED FOR THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: A0055–355b DALO CHANGES: * None. [FR Doc. E8–18592 Filed 8–11–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Army * * * * Delete entry and replace with ‘‘10 U.S.C. 704, Duties of Trustee; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 55–355, Defense Traffic Management Regulation and E.O. 9397 (SSN).’’ * * * * * STORAGE: [Docket ID: USA–2008–0056] Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to Amend a System of Records. Delete entry and replace with ‘‘Paper records in file folders and electronic storage media.’’ * * * * * A0055–355b DALO AGENCY: ACTION: The Department of the Army is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on September 11, 2008 unless comments are received which result in a contrary determination. ADDRESSES: Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey sroberts on PROD1PC70 with NOTICES SUMMARY: VerDate Aug<31>2005 16:24 Aug 11, 2008 Jkt 214001 SYSTEM NAME: Individual Travel Files. SYSTEM LOCATION: Travel offices at installations, major commands, and Army Staff Agencies. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Army military (active and reserve) and civilian personnel, U.S. Government personnel assigned to Army and other military installations, their dependents and bona fide members of individual’s household, and U.S. personnel traveling under Army sponsorship, including contractors. PO 00000 Frm 00029 Fmt 4703 Sfmt 4703 46897 CATEGORIES OF RECORDS IN THE SYSTEM: Documents pertaining to travel of persons on official Government business, and/or their dependents, including but not limited to travel assignment orders, authorized leave en route, availability of quarters and/or shipment of household goods and personal effects, application for passport/visas, the passport authorized travel, security clearance and relevant messages and correspondence. Records may also include clearances for official travel to or within certain foreign countries which may require military theater/area and/or Department of State authorization pursuant to DoD Directive 5000.7 or other established military requirement applying in overseas commands for personal unofficial travel in certain foreign countries. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 704, Duties of Trustee; Army Regulation 55–355, Defense Traffic Management Regulation and E.O. 9397 (SSN). PURPOSE(S): To process official travel requests (and personal travel to restricted areas if in overseas commands) for military and civilian personnel; to determine eligibility of individual’s dependents to travel; to obtain necessary clearances where foreign travel is involved, including assisting individual in applying for passports and visas and counseling where proposed travel involves visiting/transiting communist countries. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Information may be disclosed to ´ attache or law enforcement authorities of foreign countries; to U.S. Department of Justice or Department of Defense legal/intelligence/investigative agencies for security, investigative, intelligence, and/or counterintelligence operations. The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. E:\FR\FM\12AUN1.SGM 12AUN1 46898 Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SAFEGUARDS: DEPARTMENT OF DEFENSE Department of the Army STORAGE: [Docket ID: USA–2008–0050] Paper records in file folders and electronic storage media. Privacy Act of 1974; System of Records RETRIEVABILITY: By individual’s surname. Department of the Army, DoD. Notice to Amend a System of Records. AGENCY: ACTION: SAFEGUARDS: Records are maintained in areas accessible only to authorized persons who are properly screened, cleared, and trained. Buildings housing records are either located on controlled access post or otherwise secured when offices are closed. RETENTION AND DISPOSAL: Records are retained for 2 years after which they are destroyed by shredding. SYSTEM MANAGER(S) AND ADDRESS: The Adjutant General, Headquarters, Department of the Army, 2461 Eisenhower Avenue, Alexandria, VA 22331–0470. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Administrative or Personal Services Office at the installation/major command at which travel request/ clearance was initiated. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate decentralized record custodian. Individual should provide full name, grade/rank, signature, and details of travel authorization/clearance documents being accessed. Custodian of records may require notarized statement of identity. CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. SUMMARY: The Department of the Army is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on September 11, 2008 unless comments are received which result in a contrary determination. ADDRESSES: Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428–6508. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: August 1, 2008. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. A0381–100a DAMI SYSTEM NAME: sroberts on PROD1PC70 with NOTICES RECORD SOURCE CATEGORIES: From the individual requesting travel authorization/clearance; Army records and reports. Intelligence/Counterintelligence Source Files (November 1, 1995, 60 FR 51996). CHANGES: EXEMPTIONS CLAIMED FOR THE SYSTEM: None. VerDate Aug<31>2005 16:24 Aug 11, 2008 Jkt 214001 * * * * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Records are retained in active file until no longer needed; then retired to the IRR where they are destroyed 75 years after date of last action. Destruction is by shredding, burning, or pulping for paper records and magnetic erasing for electronic records.’’ * * * * * NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.’’ RECORD ACCESS PROCEDURES: Delete the first and second paragraphs and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/ Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755–5995. Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.’’ Delete the third paragraph. * * * * * A0381–100a DAMI STORAGE: [FR Doc. E8–18593 Filed 8–11–08; 8:45 am] BILLING CODE 5001–06–P * Delete entry and replace with ‘‘Buildings employ alarms, security guards and/or rooms are security controlled accessible only to authorized persons. Paper records in the IRR are stored in security controlled areas accessible only to authorized persons. Electronically stored records are maintained in specialized software with password protected access and data backup measures. Records are accessible only to authorized persons with a needto-know who are properly screened, cleared, and trained.’’ Delete entry and replace with ‘‘Paper records and electronic storage media.’’ * * * * * PO 00000 Frm 00030 Fmt 4703 Sfmt 4703 SYSTEM NAME: Intelligence/Counterintelligence Source Files. E:\FR\FM\12AUN1.SGM 12AUN1

Agencies

[Federal Register Volume 73, Number 156 (Tuesday, August 12, 2008)]
[Notices]
[Pages 46897-46898]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-18593]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0056]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 11, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 6, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0055-355b DALO

System Name:
    Individual Travel Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Authority for Maintenance of the System:
    Delete entry and replace with ``10 U.S.C. 704, Duties of Trustee; 
10 U.S.C. 3013, Secretary of the Army; Army Regulation 55-355, Defense 
Traffic Management Regulation and E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *
A0055-355b DALO

System Name:
    Individual Travel Files.

System Location:
    Travel offices at installations, major commands, and Army Staff 
Agencies.

Categories of Individuals Covered by the System:
    Army military (active and reserve) and civilian personnel, U.S. 
Government personnel assigned to Army and other military installations, 
their dependents and bona fide members of individual's household, and 
U.S. personnel traveling under Army sponsorship, including contractors.

Categories of Records in the System:
    Documents pertaining to travel of persons on official Government 
business, and/or their dependents, including but not limited to travel 
assignment orders, authorized leave en route, availability of quarters 
and/or shipment of household goods and personal effects, application 
for passport/visas, the passport authorized travel, security clearance 
and relevant messages and correspondence. Records may also include 
clearances for official travel to or within certain foreign countries 
which may require military theater/area and/or Department of State 
authorization pursuant to DoD Directive 5000.7 or other established 
military requirement applying in overseas commands for personal 
unofficial travel in certain foreign countries.

Authority for Maintenance of the System:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 704, Duties of 
Trustee; Army Regulation 55-355, Defense Traffic Management Regulation 
and E.O. 9397 (SSN).

Purpose(s):
    To process official travel requests (and personal travel to 
restricted areas if in overseas commands) for military and civilian 
personnel; to determine eligibility of individual's dependents to 
travel; to obtain necessary clearances where foreign travel is 
involved, including assisting individual in applying for passports and 
visas and counseling where proposed travel involves visiting/transiting 
communist countries.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to attach[eacute] or law enforcement 
authorities of foreign countries; to U.S. Department of Justice or 
Department of Defense legal/intelligence/investigative agencies for 
security, investigative, intelligence, and/or counterintelligence 
operations.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

[[Page 46898]]

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's surname.

Safeguards:
    Records are maintained in areas accessible only to authorized 
persons who are properly screened, cleared, and trained. Buildings 
housing records are either located on controlled access post or 
otherwise secured when offices are closed.

Retention and Disposal:
    Records are retained for 2 years after which they are destroyed by 
shredding.

System Manager(s) and Address:
    The Adjutant General, Headquarters, Department of the Army, 2461 
Eisenhower Avenue, Alexandria, VA 22331-0470.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Administrative or Personal Services Office at the installation/
major command at which travel request/clearance was initiated.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
appropriate decentralized record custodian.
    Individual should provide full name, grade/rank, signature, and 
details of travel authorization/clearance documents being accessed. 
Custodian of records may require notarized statement of identity.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From the individual requesting travel authorization/clearance; Army 
records and reports.

Exemptions Claimed for the System:
    None.

[FR Doc. E8-18593 Filed 8-11-08; 8:45 am]
BILLING CODE 5001-06-P