Privacy Act of 1974; System of Records, 46895-46897 [E8-18592]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 73, Number 156 (Tuesday, August 12, 2008)]
[Notices]
[Pages 46895-46897]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-18592]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0055]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 11, 2008 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 29, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).


[[Page 46896]]


    Dated: August 1, 2008.
Patricia L. Toppings
OSD Federal Register Liaison Officer, Department of Defense.
A0027-20c DAJA
    System name:
    Army Property Claim Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals who, having damaged 
Government property, were not subject to the collection activities of 
other agencies or organizations and from whom the Department of the 
Army must recover its damages through administrative collection or 
through litigation on its behalf.''

Category of records in the system:
    Delete entry and replace with ``Individual's name, address and 
telephone number, case, claim and court docket numbers, copies of 
reports from the claim investigator, accident and police reports 
relating to damage, and pleadings, motions, briefs, orders, decisions, 
memoranda, opinions, supporting documentation, and allied material 
involved in representing the U.S. Army.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 31 U.S.C. 3711, Collection and Compromise; Army Regulation 27-20, 
Claims; and E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``By individual's surname.''

Retention and disposal:
    Delete entry and replace with ``Records at the Judge Advocate 
General's Office are destroyed 10 years after final action; i.e., 
completion of litigation of determination that case will not be 
prosecuted. Claims settled by local Staff Judge Advocates are destroyed 
6 years and 3 months after final action.''
* * * * *

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Judge Advocate General, Headquarters, Department of the Army, 
Washington, DC 20310-2210.
    Delete second paragraph and replace with ``Individual should 
provide their full name, current address and telephone number, case or 
claim number that appeared on documentation, any other information that 
will assist in locating pertinent records, and signature.''

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Judge 
Advocate General, Headquarters, Department of the Army, Washington, DC 
20310-2210.
    Delete second paragraph and replace with ``Individuals should 
provide their full name, current address and telephone number, case or 
claim number that appeared on documentation, any other information that 
will assist in locating pertinent records, and signature.''
* * * * *
A0027-20c DAJA

System name:
    Army Property Claim Files.

System location:
    Staff Judge Advocate Offices at Army commands, field operating 
agencies, installations, and activities. A segment of the system is 
located at U.S. Army Claims Service, Fort Meade, MD 20755-5360.

Categories of individuals covered by the system:
    Individuals who, having damaged Government property, were not 
subject to the collection activities of other agencies or organizations 
and from whom the Department of the Army must recover its damages 
through administrative collection or through litigation on its behalf.

Categories of records in the system:
    Individual's name, address and telephone number, case, claim and 
court docket numbers, copies of reports from the claim investigator, 
accident and police reports relating to damage, and pleadings, motions, 
briefs, orders, decisions, memoranda, opinions, supporting 
documentation, and allied material involved in representing the U.S. 
Army.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 31 U.S.C. 3711, Collection 
and Compromise; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).

Purpose(s):
    To negotiate with, or to sue, as appropriate, insurance carriers, 
the individuals or entities responsible for loss or damage of U.S. Army 
property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Justice, U.S. 
Attorney, and opposing parties and their attorneys as deemed necessary 
in litigating property claims.
    Information from this system of records may also be disclosed to 
law students participating in a volunteer legal support program 
approved by the Judge Advocate General of the Army.
    The ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    By individual's surname.

Safeguards:
    Records are accessible only by authorized personnel who are 
properly instructed in the permissible use of the information.

Retention and disposal:
    Records at the Judge Advocate General's Office are destroyed 10 
years after final action; i.e., completion of litigation of 
determination that case will not be prosecuted. Claims settled by local 
Staff Judge Advocates are destroyed 6 years and 3 months after final 
action.

System manager(s) and address:
    The Judge Advocate General, Headquarters, Department of the Army, 
Washington, DC 20310-2210.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Judge Advocate General, Headquarters, Department of the Army, 
Washington, DC 20310-2210.

[[Page 46897]]

    Individual should provide their full name, current address and 
telephone number, case or claim number that appeared on documentation, 
any other information that will assist in locating pertinent records, 
and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Judge 
Advocate General, Headquarters, Department of the Army, Washington, DC 
20310-2210.
    Individuals should provide their full name, current address and 
telephone number, case or claim number that appeared on documentation, 
any other information that will assist in locating pertinent records, 
and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; Army records and reports; Office of Personnel 
Management; Department of Justice, U.S. Attorney, opposing counsel, and 
similar pertinent sources.

Exemptions claimed for the system:
    None.

[FR Doc. E8-18592 Filed 8-11-08; 8:45 am]
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