Notice of Entering Into a Compact With the Republic of Namibia, 46720-46772 [E8-18201]
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Federal Register / Vol. 73, No. 155 / Monday, August 11, 2008 / Notices
MILLENNIUM CHALLENGE
CORPORATION
[MCC FR 08–09]
Notice of Entering Into a Compact With
the Republic of Namibia
Millennium Challenge
Corporation.
ACTION: Notice.
AGENCY:
SUMMARY: In accordance with Section
610(b)(2) of the Millennium Challenge
Act of 2003 (Pub. L. 108–199, Division
D), the Millennium Challenge
Corporation (MCC) is publishing a
summary and the complete text of the
Millennium Challenge Compact
between the United States of America,
acting through the Millennium
Challenge Corporation, and the
Republic of Namibia. Representatives of
the United States Government and the
Republic of Namibia executed the
Compact documents on July 28, 2008.
Dated: August 4, 2008.
Henry Pitney,
Deputy General Counsel, Millennium
Challenge Corporation.
Summary of Millennium Challenge
Compact With the Republic of Namibia
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1. Introduction
Namibia is a young democracy having
gained independence from South Africa
in 1990. The country’s population of 2.0
million is spread over 823,680 km, an
area approximately twice the size, but
with a population density one sixtieth,
of California. According to the 2001
census, 67 percent of the population
lives in rural areas, primarily in the
northern communal area (‘‘NCA’’), with
12 percent living in the capital,
Windhoek. The landscape is largely
desert and desert savannah with low,
highly variable rainfall. The economy
continues to be dependent on the
mining industry; with diamonds and
other minerals accounting for more than
50 percent of total exports in 2005.
One of the primary constraints to
achieving poverty reduction through
economic growth in Namibia is an
inadequately educated and skilled
workforce. In addition, the economy’s
export base is narrowly focused on
mineral commodities, with belowpotential levels of revenue and
employment generated in sectors of
importance to the poor, such as
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livestock and tourism. While improving
the quality of education and training for
underserved populations, the Compact
will also focus on diversifying
Namibia’s export base by capitalizing on
Namibia’s comparative advantages—
large areas of semi-arid land suitable for
livestock grazing, natural products
indigenous to Namibia, and diverse
wildlife and unique landscapes ideal for
ecotourism. Through these investments,
it is expected that incomes will rise for
poor, rural communities that have been
marginalized from the formal economy
by former colonial and apartheid
regimes.
Namibia is classified as a lowermiddle income country (‘‘LMIC ’’) with
a population of 2.1 million, 2006 per
capita of $3,000, and a steady economic
growth rate averaging 4.3 percent per
annum. Despite steady growth, Namibia
is plagued by high levels of poverty,
particularly in the northern communal
areas (‘‘NCAs’’), high unemployment (30
percent in 2006), an extreme disparity
in wealth and income between the rich
and the poor (second highest Gini
coefficient in the world), and an HIV
prevalence rate of nearly 19.6 percent in
2005. Following 25 years of struggle for
independence, the government of
Namibia (the ‘‘GRN ’’) is committed to
providing equal opportunities to
previously disadvantaged populations,
while advancing interracial
reconciliation to maintain political and
economic stability.
2. Program Rationale
To sustain GDP growth and increase
income levels, Namibia must rely
heavily on the availability of skilled
labor. Despite high levels of investment
in the education sector, the education
system is unable to produce the
quantity, levels, and types of human
resources necessary to meet labor
market demands. In 2005, the GRN,
with the support of the World Bank,
launched an ambitious 15-year reform
process, the Education and Training
Sector Improvement Program
(‘‘ETSIP ’’), to improve education
outcomes. The Compact’s education
project supports ETSIP through strategic
investments that leverage policy and
institutional reform to maximize the
efficiency, accessibility, and quality of
the education system.
As a result of the volatility of the
mining sector, the GRN is focusing on
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diversifying Namibia’s economy with
particular emphasis on two of the fastest
growing sectors—agriculture and
tourism. Agriculture contributes 11
percent of GDP and earns over 25
percent of export receipts. The livestock
sector comprises 90 percent of all
agriculture production in the country.
Approximately 80 percent of livestock
production is exported to the European
Union and neighboring southern
African countries. Due to increasing
population pressures, a lack of flexible
and efficient market outlets and the
communal land regime in the north,
livestock productivity in the north is
low. In addition to livestock, there is
significant growth potential for the
indigenous natural products (‘‘INP’’)
industry in Namibia. The INP industry
is expected to grow substantially over
the next ten years, allowing for some of
the poorest households in Namibia to
participate in this emerging industry.
Overall, MCC’s investments in
agriculture are intended to increase
rural farmers’ productivity and income
generated in the livestock and INP
sectors, while opening up trade
opportunities for meat and exports of
high-value natural products such as
devil’s claw, Kalahari melon seed,
marula, and ximenia.
Consistent with the GRNs National
Development Plan and long-term
national development strategy known as
‘‘Vision 2030,’’ Namibia plans to
develop one of its fastest growing
‘‘export’’ industries with a focus on
tourism. Export earnings from
international visitors and tourism goods
are expected to generate 15.6 percent of
total exports ($650.6 million) in 2008
and grow to 22.6 percent ($2.09 billion)
by 2018. The GRN recognizes that
tourism is an important generator of
employment, particularly in rural areas
where most tourism in the country
occurs. Through MCC’s investments in
tourism, the GRN intends to catalyze
growth in the tourism industry and
increase participation by Namibia’s poor
rural population. To achieve these
objectives, the tourism project will
improve management and infrastructure
in Etosha National Park , the premier
tourism destination in Namibia,
increase the overall number of tourism
arrivals, and induce private investment
in communal conservancies.
3. Program Overview and Budget
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TABLE 1—PROGRAM BUDGET BY PROJECT
(US$ millions)
Component
CIF*
Year 1
Year 2
Year 3
Year 4
Year 5
Total
Education Project .........
Tourism Project ............
Agriculture Project ........
Monitoring & Evaluation
Program Management
and Administration ....
8.97
2.47
1.36
0.72
10.30
4.71
1.56
1.77
29.99
13.03
17.95
1.02
53.32
23.36
14.46
1.02
34.62
14.79
8.43
1.00
7.75
8.57
3.17
1.02
144.97
66.95
46.96
6.57
6.00
6.60
6.60
6.60
6.60
6.60
39.00
Total MCC Funding
19.54
24.95
68.61
98.78
65.44
27.13
304.47
* Compact Implementation Funds (CIF) refer to funding available before the entry-into-force of the Compact.
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A. Education Project ($144.97 Million)
The education project is intended to
improve the education sector’s
effectiveness, efficiency, and quality,
through systemic reforms and critical
near-term interventions. MCC funding
will support key gaps within ETSIP, as
well as complementary measures, such
as institutional strengthening, policy
reform, and targeted technical
assistance, to ensure sustainable results.
Primary activities include:
• Improving the Quality of Education:
Improving infrastructure and providing
equipment in approximately 47 primary
and secondary school campuses,
primarily in the northern communities
of Namibia. Additionally, this activity
includes support to teacher training
colleges for policy-relevant studies and
improving science and computer
training facilities.
• Vocational and Skills Training:
Improving vocational and skills training
through assisting with the establishment
of a National Training Fund within the
Namibia Training Authority and making
operational a sustainable training levy
system. This includes funding priority
projects, including tourism training
(through competitive grants),
construction and renovation of
approximately nine Community Skills
Development Centers (‘‘COSDECs’’), and
facilitating private partnerships to
address market demands for
employment.
• Access to and Management of
Textbooks: Upgrading access to and
management of textbooks through
operational support and reforms to
establish more transparent, competitive
acquisition processes for new textbooks,
and to ensure adequate distribution and
management procedures. This includes
funding the acquisition of science,
math, and English textbooks for grades
5 to 12 on a national level.
• Regional Study and Resource
Centers (‘‘RSRCs’’ or ‘‘Libraries’’):
Construction of approximately three
regional Libraries in underserved areas
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that will improve access to
documentation, information resources,
training materials and programs, and
study facilities.
• Expanding and Improving Access to
Tertiary Education Finance: Expanding
access to tertiary finance through
assisting the Ministry of Education in its
efforts to establish a sustainable and
widely accessible tertiary and technical
education finance system.
• Cross-Project Support:
Strengthening the Ministry of
Education’s HIV/AIDS Management
Unit and developing HIV/AIDS
awareness and prevention plans related
to construction activities.
B. Tourism Project ($66.95 Million)
The tourism project will improve the
management and infrastructure of
Etosha National Park, enhance the
marketing of Namibian tourism, and
develop the capacity of communal
conservancies to attract investments in
ecotourism and capture a greater share
of the revenue generated by tourism in
Namibia. Together, these activities will
generate income and create employment
opportunities for some of the poorest
populations in Namibia, while
preserving the natural resources that
serve as the base for the tourism
industry.
Primary activities include:
• Improved Management and
Infrastructure of Etosha National Park:
Improving the management capacity,
providing improved infrastructure in
management centers and staff housing
in strategic locations, and providing
road building/maintenance and game
translocation equipment.
• Marketing Namibian Tourism:
Increasing tourist arrivals to Namibia by
ramping up marketing to North
American tourists, developing and
marketing local and regional tourism
route packages (with the explicit aim of
directing tourists to conservancies), and
developing a fully interactive Web site.
• Ecotourism Development in
Conservancies: Building the capacity of
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conservancies to attract investment,
preserve their natural resources and
receive a greater share of revenues,
through the provision of a range of
technical assistance to approximately 31
high-tourism potential conservancies
designed to render them financially selfsustainable. In addition, grant funding
will be provided, based on individual
conservancy needs and demand, to
some of these conservancies to attract
tourism enterprises.
C. Agriculture Project ($46.96 Million)
The agriculture project aims to
increase the economic performance of
the agricultural sector by strengthening
the land tenure system, introducing
community-based rangeland
management practices, and building
capacity of the livestock system to
support farmers’ ability to increase
productivity and profits from livestock
sales. In addition, the project will
increase the volume, quality, and added
value of INPs for export to regional and
international markets.
Primary activities include:
• Land Access and Management:
Improving the communal land regime
and introducing effective communitybased rangeland management practices
through a comprehensive public
awareness and outreach campaign on
land rights, capacity building for
Communal Land Boards, a systematic
verification and registration process to
regularize land, and training in
community-based management of
rangeland resources.
• Livestock Support: Constructing
approximately five new veterinary
centers in key, high volume livestock
areas, in under-served communities.
This includes introducing a traceability
system for the livestock supply chain
that meets food safety requirements and
assists in herd management at the farm
level, as well as support for reducing
costs and losses, post-farm gate, in the
marketing system of livestock in the
NCAs.
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• Indigenous Natural Products:
Assisting primary producer
organizations to increase the volume,
quality, and added value of the natural
products they collect and harvest, in
addition to advancing their operational
and business capacity. This includes
funding research, testing, and
application of innovations and services
critical to the INP industry’s immediate,
short- and long-term competitiveness.
4. Program Impact
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A. Education Project
The lack of education and training of
the Namibian population has been
identified in MCC’s internal growth
diagnostic, by the World Bank, and
others as a binding constraint to growth
and poverty reduction. As a result, welldesigned investments that enhance the
efficiency and effectiveness of the
education and training sector are
expected to have a high economic rate
of return.
Expected results of the education
project include:
• Over a million students across
Namibia will benefit from improved
provision of textbooks and higher
quality of education.
• An estimated 11,000 additional
students will receive financing for
tertiary education. By alleviating the
high-level skills constraint in the
Namibian economy, greater private
investment and employment will likely
result from an expansion of the tertiary
sector. In addition, a more sustainable
fiscal framework for tertiary education
will shift the distribution of benefits of
public education towards the poor.
• Up to 49,000 uneducated and
unemployed (poor or near-poor)
individuals over 20 years will receive
training at the Community Skills and
Development Centers.
• An estimated 2,000 additional
vocational training graduates over a 20
year period will receive higher income
due to improved training opportunities
through the National Training Fund.
• Over the course of 20 years, 47
schools targeted for renovation and
expansion will produce approximately
41,700 graduates in primarily rural
northern communities. These graduates
will benefit from a higher quality of
education and higher lifetime income.
• Regional study and resource centers
will meet the information and study
needs of an estimated 8,000 individuals
a year (about ten percent of the
population of the towns where the
centers are located), including upper
primary, secondary and post-secondary
students enrolled in distance learning,
young people seeking skills upgrading,
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small business owners using computer
facilities, and adults attending
continuing education courses.
B. Tourism Project
Over the past 10 years, Namibia’s
tourism sector has enjoyed strong
growth of 6.9 percent per annum
(source: World Travel and Tourism
Council 2007). However, stronger or
more sustained tourism growth could be
achieved through an enhanced
marketing effort and improved wildlife
and natural resource management,
which would improve the tourism
experience in Namibia’s national
protected areas.
Expected results of the tourism
project include:
• An estimated 4,000 additional
tourists per year as a result of marketing
activities, and incremental added value
by overseas tourists of approximately $7
million. Based on a recent study of the
benefits of the national protected areas,
the benefits will be shared in
proportions similar to the wider tourism
economy, in which approximately 24
percent of the benefits will accrue to the
poor or near-poor.
• Investments in Etosha National Park
will lead to increased tourism visits and
added value to the Namibian economy,
as well as increased income and receipts
at Etosha National Park. The
investments in Etosha National Park,
combined with those for increased
tourism marketing, will result in
increased wages for an estimated 23,000
new employees in the tourism industry.
• An estimated 7,000 individuals are
likely to enjoy significantly higher
income as a result of full and part time
employment generated through this
project. Another 111,000 conservancy
residents are expected to receive
benefits through dividends or
community-level projects.
C. Agriculture Project
MCC interventions will improve the
security of land rights, the equitableness
of access to land, the productivity and
sustainability of communal rangeland
resources, the productivity of herds, and
the efficiency of livestock marketing and
quarantine in the north. These
activities—in particular, the land access
and management activity—will create
enabling conditions for communal and
poor farmers to benefit from future
public investments in the livestock
sector.
Despite rapid growth in the INP
sector, additional funding is necessary
to improve coordination in preserving
scarce renewable resources, address the
lack of skills of primary producers, and
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catalyze research and development in
the sector.
Expected results of the agriculture
project include:
• Over 130,000 individuals, primarily
in the north, will benefit from improved
market efficiency, improved land tenure
security, and more equitable access to
land. Fifty communities, with an
average of 36 cattle-owning households,
will potentially benefit from the
rangeland management component.
• The INP activity is expected to
increase incomes for over 200,000
households, and to increase incomes for
primary producers, a majority of whom
are poor and female, and for whom
small increases in cash income can
represent important supplementary
household income.
5. Program Management
The GRN will incorporate the
Compact program into its existing
government systems. The National
Planning Commission (‘‘NPC’’), a
ministry-level government agency
charged with directing development
resources, has been proposed as the
designated accountable entity (‘‘MCANamibia’’). As such, it will have overall
responsibility for the oversight,
management, and implementation of the
program. A program implementation
unit within NPC will be responsible for
the day-to-day administration of the
Compact. In addition, the GRN has
proposed that the Ministries of
Education; Agriculture, Water and
Forestry; and Environment and
Tourism, assist in the implementation of
the specific projects to ensure
integration, coordination, and
sustainability of MCC’s investments.
A. MCA-Namibia Board of Directors
The NPC commissioners will serve as
the MCA-Namibia Board of Directors.
The commission currently consists of 14
members, six of whom are GRN officials
specified by the NPC’s enabling statute,
with the remaining members appointed
by the President of Namibia. As the six
specified GRN officials do not include
representatives from the Ministry of
Education or the Ministry of
Environment and Tourism, the GRN has
agreed that two of the appointed
commission member slots will be filled
with representatives from these
ministries. The remaining appointed
board members will be civil society and
private sector members, selected by the
President based on their expertise in the
development field.
MCA-Namibia will rely on existing
consultative committees to serve as
stakeholder committees for each project.
These committees include members
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from the public and private sectors, and
civil society. They are broad-based and
offer relevant technical expertise plus a
solid understanding of socioeconomic
and environmental realities in Namibia.
B. MCA-Namibia Program
Implementation Unit
Senior management of MCA-Namibia
will consist of the chief executive officer
(CEO); two deputy CEOs; director of
administration and finance; project
director for education, tourism and
agriculture; environment and social
assessment manager; monitoring and
evaluation manager; legal advisor; and
procurement manager. In addition to
other standard operational staff, much
of the technical expertise will come
from government affiliates. To support
MCA-Namibia and strengthen financial
and procurement controls, MCANamibia will competitively recruit an
external fiscal agent and procurement
agent.
6. Program Assessment
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A. Consultative Process
The GRN initiated consultations in all
13 regions of the country in mid-2006.
These consultations have been ongoing
particularly in those sectors that the
Compact program will support.
Stakeholders included government
officials at national and regional levels,
local authority counselors and
stakeholders, regional coordination
committees, regional AIDS committees,
regional emergency units, land boards,
farmers associations, conservancy
groups, women’s associations, church
groups, youth groups, vulnerable
members of society, non-governmental
organizations, community-based
organizations, and the private sector. An
important and noteworthy aspect of the
consultative process is the absence of
major divergence between the issues
identified at national and regional
levels. This appears to confirm that, in
general, there is consensus within
Namibia on priorities for economic
growth—a consensus built on previous
consultative processes for Vision 2030,
the National Development Plans,
Participatory Poverty Assessments, and
other sector-level consultations.
MCA-Namibia, in close consultation
and cooperation with the stakeholders
for each of the program components,
will continue to consult and inform
Namibians country-wide on the
Compact to ensure broad-based
understanding, appreciation,
commitment, and ownership of the
program.
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B. Government Commitment
The GRN has demonstrated
commitment to the Compact
development process by fully funding
an MCA-Namibia core team since mid2006, undertaking efforts to enhance
performance on MCC Selection
Indicators, proposing an ambitious
lower-middle income country (‘‘LMIC’’)
counterpart contribution, and adopting
certain sector-specific policy reforms
that are complementary to the Compact
activities.
• Ongoing Effort of MCA-Namibia
Core Team: GRN commitment to the
program is evidenced by a budgetary
commitment to the Compact
development process amounting to over
$1.55 million over two years, the
establishment of a 13-member MCANamibia core team, and the provision of
significant office space and equipment
for the MCA-Namibia core team in
Windhoek. Coordinated by MCANamibia, GRN officials and other nongovernmental stakeholders have been
engaged in refining the proposal over
the past year and half.
• MCC Eligibility Criteria: The GRN is
in the process of developing a
Performance Improvement Plan (‘‘PIP’’)
to enhance Namibia’s performance on
the specific indicators where it falls
below the median, namely girls’ primary
education completion, immunization
rates, natural resource management,
land rights and access, costs of starting
a business, and fiscal policy. In
addition, the GRN has named a seniorlevel point of contact within the Office
of the President to lead and oversee the
indicator performance enhancement
efforts. MCC anticipates that the GRN
will submit the PIP by mid-2008.
• LMIC Country Contribution: The
GRN has proposed a substantial
counterpart contribution to the
Compact, which primarily entails
investments in complementary sector
programs of ETSIP, livestock, and
management and business plans for
Etosha National Park. In addition, the
GRN is committing to fund a significant
portion of the additional line ministry
staff expenses required for Compact
implementation, such as increased staff
resources from the Directorate of
Veterinary Services and the Ministry of
Education. As part of ensuring
sustainability of MCC investments, the
GRN will provide upfront, detailed
budget commitments for all additional
recurrent expenditures required for the
staffing, operations, and maintenance of
all infrastructure included in the
Compact.
• Sector-Specific Policy Reforms: The
GRN has made several notable
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advancements in the education,
tourism, and agriculture sectors,
encompassing:
Education Project
• Enactment of the National Training
Fund within the Namibia Training
Authority under the Vocational
Education and Training Act of 2008;
• Establishment and staffing of the
National Training Authority;
• Approval of a new National
Textbook Policy for primary and
secondary schools (2008); and
• Adoption of policies for the
Colleges of Education to allow for their
semi-autonomy and introduction of
performance contracts.
Tourism Project
• Adoption of Ministry of
Environment and Tourism Strategic
Plan;
• Adoption of Etosha National Park
Management Plan and Business Plan;
and
• Passage of the Environmental
Management Bill into law establishing
mandatory environmental review and
mitigation procedures in Namibia
(2007).
Agriculture Project
• Drafting the Access to Genetic
Resources and Associated Traditional
Knowledge bill that regulates the
methods of harvesting and cultivation of
indigenous natural products (passage
into law by the Namibian Parliament
and enactment by its President
pending).
C. Environmental and Social
Assessment
Education Project
The education project is considered a
Category B project due to the
environmental and social impacts that
will result from the activities. The GRN
will identify and assess environmental
impacts as a result of detailed design
work completed prior to entry into
force. Limited resettlement impacts are
anticipated to result from the education
project. MCA-Namibia and the Ministry
of Education have been coordinating
with local communities on the
acquisition of land in compliance with
World Bank Operational Policy 4.12 on
Involuntary Resettlement in advance of
the MCC investments. No resettlement
impacts are anticipated to result from
the infrastructure investments at the
general schools.
The education project is expected to
lead to beneficial gender and social
impacts by providing improved services
and facilities to targeted communities.
The COSDECs will benefit unemployed
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hsrobinson on PROD1PC76 with NOTICES2
youth, women, and low-skilled adults
by providing training in
entrepreneurship, business
management, and other vocational skills
critical to the local labor market. The
proposed improvements at the
approximately 47 general schools,
including the provision of water and
sanitation and new construction designs
that provide disability access, will
improve the quality of and access to
schools for female and disabled
learners.
HIV/AIDS education needs
strengthening as the guidance and
support to teachers and trainers is
limited. HIV/AIDS awareness and
prevention plans will also be
implemented on construction contracts,
where each facility is located for the
schools, COSDECs, and RSRCs.
Tourism Project
The tourism project is categorized as
a Category A project due to potential
site-specific environmental and social
impacts in sensitive areas anticipated
from the construction of national park
management centers in fragile
ecosystems home to small populations
of vulnerable ethnic groups. Tourism
development activities supported
through an independent fund
established to provide community-based
wildlife organizations with equity
shares in tourism joint-ventures and
support for wildlife relocation activities
will be classified as Category D. While
the environmental and social impacts of
Compact-supported tourism activities
are not anticipated to be significant in
nature, they are occurring in sensitive
areas and will require mitigation
through environmental management
plans, as well as support to ongoing
voluntary resettlement actions to
provide land for the San ethnic group
outside of national parks.
The construction and rehabilitation of
management centers in Etosha National
Park will require an environmental
impact assessment and site-specific
environmental management plans.
Social safeguards associated with the
Etosha National Park management
centers will include the implementation
of HIV/AIDS awareness and prevention
programs for both national park staff
and construction contractors, and
conditions to ensure park employees
have access to schools for their children.
Women and vulnerable groups have
been actively involved in land
management, resource governance, and
revenue-generating activities through
the tourism sector in Namibia, and
MCC’s investment will ensure their
continued participation. Membership in
the conservancies is almost equally split
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between men and women, and as of
January 2006, women comprised 37
percent of all conservancy management
committee members. Underrepresented
groups, such as San and Himba peoples,
are active members in conservancies in
their traditional homelands, which
provide them with revenue generating
opportunities previously unavailable,
and MCC funding will be used to
increase economic opportunities
through tourism on conservancies in
San and Himba homelands.
Agriculture Project
The land access and management
activity is a Category B activity due to
potential site-specific environmental
impacts stemming from land use
management decisions. These impacts
are not anticipated to be significant and
can be mitigated through environmental
management plans and participatory
community-level decision making
processes.
The communal land support subactivity is intended to reduce land
degradation and provide more secure
access to land for the residents of the
NCAs. Additionally, the communitybased rangeland and livestock
management sub-activity is intended to
improve the productivity of grasslands
and provide communities with the
ability to plan their grazing for more
sustainable land use. However, MCCfunded interventions intended to
improve land use and clarify ownership
rights could lead to the involuntary loss
of livelihood access or resettlement if
community-based land use planning
actions are abused by elites.
The livestock support activity is a
Category B activity due to potential sitespecific environmental impacts
resulting from the construction and
operation of veterinary centers,
rehabilitation of quarantine camps, and
construction of community, municipal
or private sector livestock marketing
facilities through matching funds from
MCC. As the livestock market efficiency
improvement intervention involves an
intermediate funding facility, it is a
Category D investment. While these
impacts are not anticipated to be
significant in nature, they will require
mitigation through environmental
management plans.
MCA-Namibia will procure an
environmental assessment to analyze
potential environmental impacts of the
livestock infrastructure construction
and rehabilitation, and develop sitespecific environmental mitigation plans
for each site. Given the remote location
of these facilities, specific measures will
need to be integrated into the final
design of these facilities to ensure
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proper disposal so that untreated wastes
do not go directly into streams or rivers,
as is the case in some areas.
For any veterinary infrastructure built
through the livestock market efficiency
improvement fund, MCA-Namibia will
develop environmental screening and
siting criteria, as well as guidelines for
environmental procedures to follow
during construction and operation of
these facilities. Periodic and random
performance audits of infrastructure
funding recipients will take place to
ensure they are complying with these
requirements.
The INP activity is a Category A
activity due to potentially significant
environmental impacts anticipated to
result from increased harvesting,
utilization, and export of species listed
for protection under the Convention on
the International Trade of Endangered
Species.
Millennium Challenge Compact
Between the United States of America
Acting Through the Millennium
Challenge Corporation and the
Republic of Namibia
Table of Contents
Article 1. Goal and Objectives
Section 1.1 Compact Goal
Section 1.2 Program Objective
Section 1.3 Project Objectives
Article 2. Funding and Resources
Section 2.1 Program Funding
Section 2.2 Compact Implementation
Funding
Section 2.3 MCC Funding
Section 2.4 Disbursement
Section 2.5 Interest
Section 2.6 Namibia Resources; Budget
Section 2.7 Limitations on the Use of MCC
Funding
Section 2.8 Taxes
Section 2.9 Lower Middle Income
Countries
Article 3. Implementation
Section 3.1 Program Implementation
Agreement
Section 3.2 Responsibilities
Section 3.3 Policy Performance
Section 3.4 Assurances
Section 3.5 Implementation Letter
Section 3.6 Procurement
Section 3.7 Records; Accounting; Covered
Providers; Access
Section 3.8 Audits; Reviews
Article 4. Communications
Section 4.1 Communications
Section 4.2 Representatives
Section 4.3 Signatures
Article 5. Termination; Suspension; Refunds
Section 5.1 Termination; Suspension
Section 5.2 Refunds; Violation
Section 5.3 Survival
Section 5.4 Post-Termination Discussions
Article 6. Compact Annexes; Amendments;
Governing Law
Section 6.1 Annexes
Section 6.2 Amendments
Section 6.3 Inconsistencies
Section 6.4 Governing Law
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Section 6.5 Additional Instruments
Section 6.6 References to MCC Web site
Section 6.7 References to Law,
Regulations, Policies and Guidelines
Section 6.8 MCC Status
Article 7. Entry Into Force
Section 7.1 Domestic Requirements
Section 7.2 Conditions Precedent to Entry
into Force
Section 7.3 Date of Entry into Force
Section 7.4 Compact Term
Section 7.5 Provisional Application
Annex I: Program Description
Annex II: Multi-Year Financial Plan
Summary
Annex III: Description of the Monitoring
and Evaluation Plan
Annex IV: Conditions to Disbursement of
Compact Implementation Funding
Annex V: Definitions
Annex VI: MCA-Namibia Procurement
Rules
Millennium Challenge Compact
Preamble
This Millennium Challenge Compact
(this ‘‘Compact’’) is between the United
States of America, acting through the
Millennium Challenge Corporation, a
United States government corporation
(‘‘MCC’’), and the Republic of Namibia
(‘‘Namibia’’) (individually a ‘‘Party’’ and
collectively, the ‘‘Parties’’).
Recalling that Namibia consulted with
the private sector and civil society of the
Republic of Namibia to determine the
priorities for the use of Millennium
Challenge Account assistance and
developed and submitted to MCC a
proposal focused on poverty reduction
through improving human resources,
capacities and skills, enhancing public
and private sector investment in tourism
and increasing agricultural productivity;
and
Recognizing that MCC wishes to help
the Republic of Namibia implement a
program to achieve the goal and
objectives described herein (the
‘‘Program’’);
Capitalized terms used herein shall
have the meanings specified in Annex V
hereto.
The Parties hereby agree as follows:
Article 1. Goal and Objectives
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Section 1.1 Compact Goal
The goal of this Compact is to reduce
poverty in the Republic of Namibia
through economic growth (the
‘‘Compact Goal’’).
Section 1.2 Program Objective
The objective of the Program (as
further described in Annex I) (the
‘‘Program Objective’’) is to increase the
competence of the Namibian workforce
(knowledge, skills and attitude), and
increase the productivity of agricultural
and non-agricultural enterprises in rural
areas.
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Section 1.3 Project Objectives
The objectives of the Projects (as
further described in Annex I) (each a
‘‘Project Objective’’ and collectively, the
‘‘Project Objectives’’) are:
(a) The objective of the Education
Project is to improve the quality of the
workforce in Namibia by enhancing the
equity and effectiveness of basic,
vocational, and tertiary education and of
technical skills.
(b) The objective of the Tourism
Project is to grow the Namibian tourism
industry with explicit targeting of
income streams to conservancy
households.
(c) The objective of the Agriculture
Project is to increase the total value
added from livestock in the northern
communal areas of the Republic of
Namibia and to increase income from
indigenous natural products accruing to
the poor nationwide.
Article 2. Funding and Resources
Section 2.1 Program Funding
MCC hereby grants to Namibia, under
the terms of this Compact, an amount
not to exceed Three Hundred Four
Million Four Hundred Seventy-Seven
Thousand Eight Hundred Sixteen
United States Dollars (US$304,477,816)
(‘‘Program Funding’’) for use by
Namibia to implement the Program. The
allocation of Program Funding is
generally described in Annex II to this
Compact.
Section 2.2 Compact Implementation
Funding
(a) MCC hereby grants to Namibia,
under the terms of this Compact, in
addition to the Program Funding
described in Section 2.1, an amount not
to exceed Nineteen Million Five
Hundred Forty-Three Thousand One
Hundred Seventy-Five United States
Dollars (US$19,543,175) (‘‘Compact
Implementation Funding’’) under
Section 609(g) of the Millennium
Challenge Act of 2003, as amended (the
‘‘MCA Act’’), for use by Namibia for the
following purposes:
(i) Fiscal and procurement
administration activities and costs
(including, for example, costs related to
standby agents procured by MCC);
(ii) Administrative activities
including start-up costs such as staff
salaries and administrative support
expenses such as rent, computers and
other information technology or capital
equipment;
(iii) Baseline surveys for monitoring
and evaluation;
(iv) Additional work for feasibility
studies and development of technical
scopes; and
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(v) Other Compact implementation
activities approved by MCC.
The allocation of Compact
Implementation Funding is generally
described in Annex II to this Compact.
(b) Notwithstanding Section 7.3 of
this Compact, as of the date that this
Compact is signed by MCC and Namibia
(i) this Section 2.2 shall be effective, and
(ii) any other provisions of this Compact
applicable to Compact Implementation
Funding shall be effective for purposes
of Compact Implementation Funding
only, provided that the MCA-Namibia
Procurement Rules will only be effective
after ratification of this Compact by
Namibia.
(c) Each Disbursement (as defined in
Section 2.4) of Compact Implementation
Funding shall be subject to satisfaction
of the conditions to such disbursement
as set forth on Annex IV.
(d) If, after the first anniversary of this
Compact entering into force, MCC
determines that the full amount of
Compact Implementation Funding
under Section 2.2(a) of this Compact
exceeds the amount which reasonably
can be utilized for the purposes and
uses set forth in Section 2.2(a) of this
Compact, MCC, by written notice to
Namibia, may withdraw the excess
amount, thereby reducing the amount of
the Compact Implementation Funding
as set forth in Section 2.2(a) (such
excess, the ‘‘Excess CIF Amount’’). In
such event, the amount of Compact
Implementation Funding granted to
Namibia under Section 2.2(a) will be
reduced by the Excess CIF Amount, and
MCC will have no further obligations
with respect to such Excess CIF
Amount.
(e) MCC, at MCC’s option by written
notice to Namibia, may elect to grant to
Namibia an amount equal to all or a
portion of such Excess CIF Amount as
an increase in the Program Funding, and
such additional Program Funding will
be subject to the terms and conditions
of this Compact applicable to Program
Funding.
Section 2.3 MCC Funding
Program Funding and Compact
Implementation Funding are
collectively referred to in this Compact
as ‘‘MCC Funding.’’
Section 2.4 Disbursement
In accordance with this Compact and
the Program Implementation Agreement
(as defined in Section 3.1), MCC will
disburse MCC Funding for expenditures
incurred in furtherance of the Program
(each instance, a ‘‘Disbursement’’).
Subject to the satisfaction of all
applicable conditions, the proceeds of
such Disbursements will be made
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available to Namibia, at MCC’s sole
election, by (a) deposit to one or more
bank accounts established by Namibia
and acceptable to MCC (each, a
‘‘Permitted Account’’) or (b) direct
payment to the relevant provider of
goods, works or services in connection
with the implementation of the
Program. MCC Funding may be
expended only to cover Program
expenditures as provided in this
Compact and the Program
Implementation Agreement.
Section 2.5 Interest
Namibia will pay to MCC any interest
or other earnings that accrue on MCC
Funding in accordance with the
Program Implementation Agreement
(whether by directing such payments to
a bank account outside Namibia that
MCC may from time to time indicate or
as otherwise directed by MCC).
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Section 2.6 Namibia Resources; Budget
(a) In accordance with Section
609(b)(2) of the MCA Act, Namibia will
make a contribution towards meeting
the Objectives of this Compact. Annex
II describes such contribution in more
detail. In addition, Namibia will provide
all funds and other resources, and will
take all actions, that are necessary to
carry out Namibia’s responsibilities and
obligations under this Compact.
(b) Namibia will use its best efforts to
ensure that all MCC Funding it receives
or is projected to receive in each of its
fiscal years is fully accounted for in its
annual budget on a multi-year basis.
(c) Namibia will not reduce the
normal and expected resources that it
would otherwise receive or budget from
sources other than MCC for the
activities contemplated under this
Compact and the Program.
(d) Unless Namibia discloses
otherwise to MCC in writing, MCC
Funding will be in addition to the
resources that Namibia would otherwise
receive or budget for the activities
contemplated under this Compact and
the Program.
Section 2.7 Limitations on the Use of
MCC Funding
Namibia will ensure that MCC
Funding will not be used for any
purpose that would violate United
States law or policy, as specified in this
Compact or as further notified to
Namibia in writing or by posting on the
MCC Web site at https://www.mcc.gov
(the ‘‘MCC Web site’’), including but not
limited to the following purposes:
(a) For assistance to, or training of, the
military, police, militia, national guard
or other quasi-military organization or
unit;
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(b) For any activity that is likely to
cause a substantial loss of United States
jobs or a substantial displacement of
United States production;
(c) To undertake, fund or otherwise
support any activity that is likely to
cause a significant environmental,
health, or safety hazard, as further
described in MCC’s Environmental
Guidelines posted on the MCC Web site
(the ‘‘MCC Environmental Guidelines’’);
or
(d) To pay for the performance of
abortions as a method of family
planning or to motivate or coerce any
person to practice abortions, to pay for
the performance of involuntary
sterilizations as a method of family
planning or to coerce or provide any
financial incentive to any person to
undergo sterilizations or to pay for any
biomedical research which relates, in
whole or in part, to methods of, or the
performance of, abortions or involuntary
sterilization as a means of family
planning.
Section 2.8 Taxes
(a) Unless the Parties otherwise
specifically agree in writing, and subject
to the provisions of Sections 2.8(b)(ii)
and (iii) and 2.8(c), Namibia will ensure
that each of the following is free from
the payment of any existing or future
taxes, duties, levies, contributions or
other similar charges (‘‘Taxes’’) of or in
Namibia (including any such Taxes
imposed by a national, regional, local or
other governmental or taxing authority
of or in Namibia): (i) The Program; (ii)
MCC Funding; (iii) interest or earnings
on MCC Funding; (iv) any Project or
activity implemented under the
Program; (v) MCA-Namibia (as defined
in Section 3.2(b)) (vi) goods, works,
services, technology and other assets
and activities under the Program or any
Project; (vii) persons and entities that
provide such goods, works, services,
technology and assets or perform such
activities; and (viii) income, profits and
payments with respect thereto. The
Parties acknowledge and agree that the
foregoing includes, inter alia, value
added and other transfer taxes, profit
and income taxes, property and ad
valorem taxes, import and export duties
and taxes (including for goods imported
and re-exported for personal use),
withholding taxes, payroll taxes, and
social security and social insurance
contributions.
(b) The GRN and the USG may, at
MCC’s discretion, enter into one or more
agreements setting forth the
mechanisms for implementing this
Section 2.8, including (i) waivers of
certain filing and compliance
requirements relating to Taxes, (ii) an
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agreement on exceptions to Section
2.8(a) above for fees or charges for
services that are generally applicable in
Namibia, reasonable in amount and
imposed on a non-discriminatory basis,
and (iii) one or more mechanisms to
implement the provisions of Section
2.8(a) with respect to all or any of the
Taxes that would otherwise be
applicable, which may include
exemptions from payment of such Taxes
that have been granted in accordance
with applicable law, refund or
reimbursement of such Taxes by the
Namibia to MCC or to the taxpayer, or
payment by Namibia to MCA-Namibia
or MCC, for the benefit of the Program,
of an agreed amount representing any
collectible Taxes on the items described
in Section 2.8(a).
(c) The provisions of Section 2.8(a)
shall not apply to income Taxes on and
contributions with respect to
individuals who are nationals of
Namibia and individuals who are
ordinarily resident in Namibia, provided
that such Taxes and contributions are
equitable and are generally applicable to
all nationals in Namibia.
(d) If a Tax has been paid contrary to
the requirements of this Section 2.8 or
any agreement entered into pursuant to
this Section 2.8, Namibia will refund
promptly to MCC (or to another party as
designated by MCC) the amount of such
Tax in Namibia Dollars within thirty
(30) days (or such other period as may
be agreed in writing by the Parties) after
Namibia is notified in writing (whether
by MCC or MCA-Namibia) that such Tax
has been paid.
(e) No MCC Funding, proceeds thereof
or Program assets may be applied by
Namibia in satisfaction of its obligations
under this Section 2.8.
Section 2.9
Countries
Lower Middle Income
Section 606(b) of the MCA Act
restricts the amount of assistance that
MCC may provide to ‘‘lower middle
income countries,’’ a term that is
defined in the MCA Act and includes
Namibia. To the extent that MCC
determines, in MCC’s reasonable
discretion, that the amount of Program
Funding granted to Namibia in this
Compact may result in a violation of
Section 606(b) of the MCA Act, MCC, at
any time and from time to time upon
written notice to Namibia, may reduce
the amount of Program Funding, or
withhold any Disbursement of Program
Funding, to avoid or remedy such a
violation.
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Article 3. Implementation
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Section 3.1 Program Implementation
Agreement
Namibia will implement the Program
in accordance with this Compact and as
further specified in an agreement
entered into between the GRN and the
USG relating to, among other matters,
implementation arrangements, fiscal
accountability and disbursement and
use of MCC Funding (the ‘‘Program
Implementation Agreement’’ or ‘‘PIA’’).
Section 3.2 Responsibilities
(a) Namibia has principal
responsibility for overseeing and
managing the implementation of the
Program.
(b) Namibia hereby designates the
National Planning Commission
(‘‘NPC’’), a governmental entity
established under the laws of the
Republic of Namibia pursuant to the
National Planning Commission Act,
1994 (the ‘‘NPC Act’’), as the
accountable entity to implement the
Program and to perform Namibia’s
rights and responsibilities to oversee,
manage and implement the Program,
including without limitation, managing
the implementation of Projects and their
activities, allocating resources and
managing procurements. The NPC,
acting in such designated capacity, will
be referred to herein as ‘‘MCANamibia,’’ and has the authority to bind
Namibia with regard to all Program
activities. The designation of this
Section 3.2(b) will not relieve Namibia
of any obligations and rights, for which
Namibia retains full responsibility.
(c) Namibia will ensure that no
current law or regulation in Namibia
makes unlawful or otherwise prevents
or hinders the performance of any of
Namibia’s obligations under this
Compact, the PIA or any other related
agreement or any transaction
contemplated hereby or thereby.
Furthermore, Namibia will use its best
efforts to ensure that no future law or
regulation in Namibia will make
unlawful or otherwise prevent or hinder
the performance of any of Namibia’s
obligations under this Compact, the PIA
or any other related agreement or any
transaction contemplated hereby or
thereby.
(d) Namibia will ensure that any
assets or services funded in whole or in
part (directly or indirectly) by MCC
Funding will be used solely in
furtherance of this Compact and the
Program unless otherwise agreed by
MCC in writing.
(e) Namibia will take all necessary or
appropriate steps to achieve the
Program Objective and Project
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Objectives during the Compact Term (as
defined in Section 7.4).
Section 3.3
Policy Performance
In addition to undertaking the specific
policy, legal and regulatory reform
commitments identified in Annex I (if
any), Namibia will seek to maintain and
to improve its level of performance
under the policy criteria identified in
Section 607 of the MCA Act, and the
selection criteria and methodology used
by MCC.
Section 3.4
Assurances
Namibia assures MCC that:
(a) As of the date this Compact is
signed by Namibia, the information
provided to MCC by or on behalf of
Namibia in the course of reaching
agreement with MCC on this Compact is
true, correct and complete in all
material respects;
(b) This Compact, upon its ratification
by Namibia, does not, and will not,
conflict with any other obligation of
Namibia, any other international
agreement or obligation of Namibia or
any of the laws of Namibia; and
(c) Namibia will not invoke any of the
provisions of its internal law to justify
or excuse a failure to perform its duties
or responsibilities under this Compact.
Section 3.5
Implementation Letters
To assist Namibia in the
implementation of this Compact, from
time to time, MCC may issue
implementation letters that will furnish
additional guidance about
implementation of this Compact, the
PIA or other related agreements (each,
an ‘‘Implementation Letter’’). The
Parties may also issue jointly agreedupon Implementation Letters to confirm
and record their mutual understanding
on aspects related to the
implementation of this Compact, the
PIA or other related agreements. Such
Implementation Letters will be applied
when implementing the Program.
Section 3.6
Procurement
Namibia will ensure that the
procurement of all goods, works and
services by Namibia or any Provider (as
defined in Section 3.7(c)) to implement
the Program will be consistent with the
MCA-Namibia Program Procurement
Rules attached hereto as Annex VI (the
‘‘MCA-Namibia Procurement Rules’’) as
provided for in the Program
Implementation Agreement. The
Procurement Rules will include, among
others, the following requirements:
(a) Open, fair, and competitive
procedures must be used in a
transparent manner to solicit, award and
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administer contracts and to procure
goods, works and services;
(b) Solicitations for goods, works, and
services must be based upon a clear and
accurate description of the goods, works
and services to be acquired;
(c) Contracts must be awarded only to
qualified contractors that have the
capability and willingness to perform
the contracts in accordance with their
terms on a cost effective and timely
basis; and
(d) No more than a commercially
reasonable price, as determined, for
example, by a comparison of price
quotations and market prices, will be
paid to procure goods, works and
services.
Section 3.7 Records; Accounting;
Covered Providers; Access
(a) Namibia Books and Records.
Namibia will maintain, and will use its
best efforts to ensure that all Covered
Providers (as defined in Section 3.7(c))
maintain accounting books, records,
documents and other evidence relating
to the Program adequate to show to
MCC’s satisfaction the use of all MCC
Funding (‘‘Compact Records’’). In
addition, Namibia will furnish or cause
to be furnished to MCC, upon its
request, all such Compact Records.
(b) Accounting. Namibia will
maintain and will use its best efforts to
ensure that all Covered Providers
maintain Compact Records in
accordance with generally accepted
accounting principles prevailing in the
United States, or at Namibia’s option
and with MCC’s prior written approval,
other accounting principles, such as
those (i) prescribed by the International
Accounting Standards Board, or (ii) then
prevailing in Namibia. Compact Records
must be maintained for at least five (5)
years after the end of the Compact Term
or for such longer period, if any,
required to resolve any litigation, claims
or audit findings or any statutory
requirements.
(c) Providers and Covered Providers.
Unless the Parties agree otherwise in
writing, a ‘‘Provider’’ is (i) any entity of
Namibia that receives or uses MCC
Funding or any other Program asset in
carrying out activities in furtherance of
this Compact or (ii) any third party that
receives at least US$50,000 in the
aggregate of MCC Funding (other than as
salary or compensation as an employee
of an entity of Namibia) during the
Compact Term. A ‘‘Covered Provider’’ is
(i) a non-United States Provider that
receives (other than pursuant to a direct
contract or agreement with MCC)
US$300,000 or more of MCC Funding in
any Namibia fiscal year or any other
non-United States person or entity that
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receives, directly or indirectly,
US$300,000 or more of MCC Funding
from any Provider in such fiscal year, or
(ii) any United States Provider that
receives (other than pursuant to a direct
contract or agreement with MCC)
US$500,000 or more of MCC Funding in
any Namibia fiscal year or any other
United States person or entity that
receives, directly or indirectly,
US$500,000 or more of MCC Funding
from any Provider in such fiscal year.
(d) Access. Upon MCC’s request,
Namibia, at all reasonable times, will
permit, or cause to be permitted,
authorized representatives of MCC, an
authorized United States inspector
general, the United States Government
Accountability Office, any auditor
responsible for an audit contemplated
herein or otherwise conducted in
furtherance of this Compact, and any
agents or representatives engaged by
MCC or Namibia to conduct any
assessment, review or evaluation of the
Program, the opportunity to audit,
review, evaluate or inspect facilities and
activities funded in whole or in part by
MCC Funding.
Section 3.8 Audits; Reviews
(a) Audits. Except as the Parties may
otherwise agree in writing, Namibia
will, on at least a semi-annual basis,
conduct, or cause to be conducted,
financial audits of all Disbursements of
MCC Funding covering the period from
signing of this Compact until the earlier
of the following December 31 or June 30
and covering each six-month period
thereafter ending December 31 and June
30, through the end of the Compact
Term, in accordance with the terms of
the Program Implementation
Agreement. In addition, upon MCC’s
request, Namibia will ensure that such
audits are conducted by an independent
auditor approved by MCC and named
on the list of local auditors approved by
the Inspector General of MCC (the
‘‘Inspector General’’) or a United Statesbased certified public accounting firm
selected in accordance with the
‘‘Guidelines for Financial Audits
Contracted by MCA’’ (the ‘‘Audit
Guidelines’’) issued and revised from
time to time by the Inspector General,
which are posted on the MCC Web site.
Audits will be performed in accordance
with the Audit Guidelines and be
subject to quality assurance oversight by
the Inspector General. Each audit must
be completed and the audit report
delivered to MCC no later than 90 days
after the first period to be audited and
no later than 90 days after each June 30
and December 31 thereafter, or such
other period as the Parties may
otherwise agree in writing.
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(b) Audits of United States Entities.
Namibia will ensure that agreements
between Namibia or any Provider, on
the one hand, and a United States
nonprofit organization, on the other
hand, that are financed with MCC
Funding state that the United States
nonprofit organization is subject to the
applicable audit requirements contained
in OMB Circular A–133 issued by the
United States Government Office of
Management and Budget (‘‘OMB’’).
Namibia will ensure that agreements
between Namibia or any Provider, on
the one hand, and a United States forprofit Covered Provider, on the other
hand, that are financed with MCC
Funding state that the United States forprofit organization is subject to audit by
the applicable United States
Government agency, unless Namibia
and MCC agree otherwise in writing.
(c) Corrective Actions. Namibia will
use its best efforts to ensure that
Covered Providers take, where
necessary, appropriate and timely
corrective actions in response to audits,
consider whether a Covered Provider’s
audit necessitates adjustment of
Namibia’s records, and require each
such Covered Provider to permit
independent auditors to have access to
its records and financial statements as
necessary.
(d) Audit by MCC. MCC will have the
right to arrange for audits of Namibia’s
use of MCC Funding.
(e) Cost of Audits, Reviews or
Evaluations. MCC Funding may be used
to fund the costs of any audits, reviews
or evaluations required under this
Compact.
Article 4. Communications
Section 4.1 Communications
Any document or communication
required or submitted by either Party to
the other under this Compact must be in
writing and, except as otherwise agreed
with MCC, in English. For this purpose,
the address of each Party is set forth
below.
To MCC:
Millennium Challenge Corporation,
Attention: (a) Before this Compact
enters into force, Vice President,
Compact Development; and (b) after this
Compact enters into force, Vice
President, Compact Implementation, (in
each case, with a copy to the Vice
President and General Counsel), 875
Fifteenth Street, NW., Washington, DC
20005, United States of America,
Facsimile: (202) 521–3700, Telephone:
(202) 521–3600, E-mail:
VPDevelopment@mcc.gov (Vice
President, Compact Development),
VPImplementation@mcc.gov (Vice
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President, Compact Implementation),
VPGeneralCounsel@mcc.gov (Vice
President and General Counsel).
To Namibia:
The Director General, National
Planning Commission, Office of the
President, Government Office Park,
Luther Street, Block D, Room 206,
Private Bag 12005, Windhoek, Republic
of Namibia, Tel: +264 61 283 4222, Fax:
+264 61 250 751.
with a copy to:
MCA-Namibia, Attention: Chief
Executive Officer, c/o National Planning
Commission, Office of the President,
Government Office Park, Luther Street,
Block D, Room 206, Private Bag 12005,
Windhoek, Republic of Namibia, Tel:
+264 61 283 4222, Fax: +264 61 250
751.
Section 4.2
Representatives
For all purposes of this Compact
(including, without limitation, signing
agreements supplemental to this
Compact), Namibia will be represented
by the individual holding the position
of, or acting as, the Director General of
NPC, and MCC will be represented by
(a) before this Compact enters into force,
the individual holding the position of,
or acting as, Vice President, Compact
Development, and (b) after this Compact
enters into force, the individual holding
the position of, or acting as, Vice
President, Compact Implementation
(each of the foregoing, a ‘‘Principal
Representative’’). Each Party, by written
notice to the other Party, may designate
one or more additional representatives
(each, an ‘‘Additional Representative’’)
for all purposes other than signing
amendments to this Compact. Namibia
hereby designates the chief executive
officer of MCA-Namibia as an
Additional Officer. A Party may change
its Principal Representative to a new
representative that holds a position of
equal or higher rank upon written notice
to the other Party.
Section 4.3
Signatures
With respect to all documents other
than this Compact or an amendment to
this Compact, a signature delivered by
facsimile or electronic mail will be
binding on the Party delivering such
signature to the same extent as an
original signature would be.
Article 5. Termination; Suspension;
Refunds
Section 5.1
Termination; Suspension
(a) Either Party may terminate this
Compact without cause in its entirety by
giving the other Party thirty (30) days’
written notice.
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(b) MCC may, immediately, upon
written notice to Namibia, suspend or
terminate this Compact or MCC
Funding, in whole or in part, and any
obligation related thereto, if MCC
determines that any circumstance
identified by MCC, in its reasonable
discretion, as a basis for suspension or
termination has occurred, which
circumstances include but are not
limited to the following:
(i) Namibia fails to comply with its
obligations under this Compact, the PIA
or any other agreement or arrangement
entered into by Namibia in connection
with this Compact or the Program;
(ii) An event or series of events has
occurred that MCC determines makes it
probable that the Program Objective or
any of the Project Objectives will not be
achieved during the Compact Term or
that Namibia will not be able to perform
its obligations under this Compact;
(iii) A use of MCC Funding or
continued implementation of the
Program violates or would violate
applicable law or United States
Government policy, whether now or
hereafter in effect;
(iv) Namibia or any other person or
entity receiving MCC Funding or using
assets acquired in whole or in part with
MCC Funding is engaged in activities
that are contrary to the national security
interests of the United States;
(v) an act has been committed or an
omission or an event has occurred that
would render Namibia ineligible to
receive United States economic
assistance under Part I of the Foreign
Assistance Act of 1961, as amended (22
U.S.C. 2151 et seq.), by reason of the
application of any provision of the
Foreign Assistance Act of 1961 or any
other provision of law;
(vi) Namibia has engaged in a pattern
of actions inconsistent with the criteria
used to determine the eligibility of
Namibia for assistance under the MCA
Act ; and
(vii) Namibia or another person or
entity receiving MCC Funding or using
assets acquired in whole or in part with
MCC Funding is found to have been
convicted of a narcotics offense or to
have been engaged in drug trafficking.
(c) All Disbursements will cease upon
expiration, suspension, or termination
of this Compact; provided, however,
MCC Funding may be used, in
compliance with this Compact and the
PIA, to pay for (i) reasonable
expenditures for goods, works or
services that are properly incurred
under or in furtherance of the Program
before expiration, suspension or
termination of this Compact, and (ii)
reasonable expenditures (including
administrative expenses) properly
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incurred in connection with the
winding up of the Program within 120
days after the expiration, suspension or
termination of this Compact, so long as
the request for such expenditures is
submitted within ninety (90) days after
such expiration, suspension or
termination.
(d) Subject to Section 5.1(c), upon the
expiration, suspension or termination of
this Compact, (i) any amounts of MCC
Funding not disbursed by MCC to
Namibia will be automatically released
from any obligation in connection with
this Compact, and (ii) any amounts of
MCC Funding disbursed by MCC but
not expended before the expiration,
suspension or termination of this
Compact, plus accrued interest thereon
will be returned to MCC within thirty
(30) days after Namibia receives MCC’s
request for such return; provided,
however, that if this Compact is
suspended or terminated in part, MCC
may request a refund for only the
amount of MCC Funding allocated to
the suspended or terminated portion.
(e) MCC may reinstate any suspended
or terminated MCC Funding under this
Compact if MCC determines that
Namibia or other relevant person or
entity has committed to correct each
condition for which MCC Funding was
suspended or terminated.
Section 5.2
Refunds; Violation
(a) If any MCC Funding, any interest
or earnings thereon, or any asset
acquired in whole or in part with MCC
Funding is used for any purpose in
violation of the terms of this Compact,
then MCC may require Namibia to repay
to MCC in United States Dollars the
value of the misused MCC Funding,
interest, earnings, or asset, plus interest
within thirty (30) days after Namibia’s
receipt of MCC’s request for repayment.
Namibia will not use MCC Funding,
proceeds thereof or Program assets to
make such payment.
(b) Notwithstanding any other
provision in this Compact or any other
agreement to the contrary, MCC’s right
under this Section 5.2 for a refund will
continue during the Compact Term and
for a period of (i) five years thereafter or
(ii) one year after MCC receives actual
knowledge of such violation, whichever
is later.
Section 5.3
Survival
Namibia’s responsibilities under
Sections 2.4, 2.6, 2.7, 3.7, 3.8, 5.1(c),
5.1(d), 5.2, 5.3, 5.4 and 6.2 of this
Compact will survive the expiration,
suspension or termination of this
Compact.
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Section 5.4 Post-Termination
Discussions
Following the termination of this
Compact pursuant to Section 5.1(b), at
Namibia’s request, the Parties will meet
at a mutually convenient time and
location for the purpose of notifying
Namibia of the circumstances or reasons
for such termination to the extent it has
not previously received such notice.
Notwithstanding the Parties’ agreement
to meet, which will be honored in good
faith, any matters discussed will be nonbinding (unless otherwise agreed and
recorded by the Parties), will not give
rise to a claim by either Party, and MCC
will not be obligated to reinstate the
Compact following any such meeting.
Article 6. Compact Annexes;
Amendments; Governing Law
Section 6.1 Annexes
Each annex to this Compact
constitutes an integral part hereof, and
references to ‘‘Annex’’ mean an annex to
this Compact unless otherwise expressly
stated.
Section 6.2 Amendments
(a) The Parties may amend this
Compact only by a written agreement
signed by the Principal Representatives.
(b) Without formally amending this
Compact, the Parties may agree in
writing, signed by the Principal
Representatives, to modify any Annex to
this Compact to (i) suspend, terminate
or modify any project described in
Annex I (each, a ‘‘Project’’ and
collectively, the ‘‘Projects’’) or to create
a new project, (ii) change the
designations and allocations of funds
among the Projects, the Project
activities, or any activity under Program
administration or monitoring and
evaluation, or between a Project
identified as of the entry into force of
this Compact and a new project, or (iii)
add, delete or waive any condition
precedent described in Annex IV, or (iv)
amend the MCA-Namibia Procurement
Rules, provided that any such
modification (1) is consistent in all
material respects with the Program
Objective, (2) does not cause the amount
of Program Funding to exceed the
aggregate amount specified in Section
2.1 of this Compact (as may be modified
by operation of Section 2.2(e) of this
Compact), (3) does not cause the amount
of Compact Implementation Funding to
exceed the aggregate amount specified
in Section 2.2(a) of this Compact, (4)
does not cause Namibia’s
responsibilities or contribution of
resources to be less than specified in
this Compact, (5) does not extend the
Compact Term and (6) in the case of a
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modification to change the designations
or allocations of funds among Projects,
does not materially adversely affect any
activity under Program administration
or monitoring and evaluation.
(c) Any modification of any annex to
this Compact or to any other provision
of this Compact pursuant to this Section
6.2 shall be binding on Namibia without
the need for further ratification by
Namibia, any further parliamentary
action, or satisfaction of any additional
domestic requirements of Namibia.
Section 6.3
Inconsistencies
In the event of any conflict or
inconsistency between:
(a) any annex to this Compact and any
of Articles 1 through 7, such Articles 1
through 7 will prevail; or
(b) this Compact and any other
agreement between the Parties regarding
the Program, this Compact will prevail.
Section 6.4
Additional Instruments
Any reference to activities, obligations
or rights undertaken or existing under or
in furtherance of this Compact or
similar language will include activities,
obligations and rights undertaken by,
existing under or in furtherance of any
agreement, document or instrument
related to this Compact and the
Program.
Section 6.6
Site
References to MCC Web
Any reference in this Compact, the
PIA or any other agreement entered into
in connection with this Compact, to a
document or information available on,
or notified by posting on the MCC Web
site will be deemed a reference to such
document or information as updated or
substituted on the MCC Web site from
time to time.
hsrobinson on PROD1PC76 with NOTICES2
Section 6.7 References to Laws,
Regulations, Policies and Guidelines
Each reference in this Compact, the
PIA or any other agreement entered into
in connection with this Compact, to a
law, regulation, policy, guideline or
similar document will be construed as
a reference to such law, regulation,
policy, guideline or similar document as
it may, from time to time, be amended,
revised, replaced, or extended and will
include any law, regulation, policy,
guideline or similar document issued
under or otherwise applicable or related
to such law, regulation, policy,
guideline or similar document.
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MCC Status
MCC is a United States Government
corporation acting on behalf of the
United States Government in the
implementation of this Compact. MCC
and the United States Government have
no liability under this Compact, the
Program Implementation Agreement or
any supplemental agreement, are
immune from any action or proceeding
arising under or relating to any of the
foregoing documents, and Namibia
hereby waives and releases all claims
related to any such liability. In matters
arising under or relating to this
Compact, the Program Implementation
Agreement, or any supplemental
agreement, neither MCC nor the United
States Government will be subject to the
jurisdiction of the courts or any other
body of Namibia.
Article 7. Entry Into Force
Section 7.1
Governing Law
This Compact is an international
agreement and as such is governed by
the principles of international law.
Section 6.5
Section 6.8
Domestic Requirements
Before this Compact enters into force,
Namibia will take all necessary steps to
ensure that immediately upon this
Compact entering into force, (a) this
Compact and the PIA and all of the
provisions of this Compact and the PIA
are valid and binding and are in full
force and effect in Namibia, (b) this
Compact, the PIA and any other
agreement entered into in connection
with this Compact to which Namibia
and MCC are parties (if so stipulated
therein) are international agreements,
and (c) no laws of Namibia (other than
the constitution of Namibia), whether
now or hereafter in effect, will take
precedence or prevail over the terms of
this Compact or the PIA.
Section 7.2 Conditions Precedent to
Entry Into Force
This Compact will not enter into force
unless and until each of the following
conditions have been satisfied:
(a) The PIA must have been executed
by the parties thereto and have become
effective;
(b) Namibia must have delivered to
MCC:
(i) A certificate signed and dated by
the Principal Representative of Namibia,
or such other duly authorized
representative of Namibia acceptable to
MCC, certifying that Namibia has
satisfied the requirements of Section
7.1;
(ii) A legal opinion from the Attorney
General of Namibia (or other entity
acceptable to MCC), in form and
substance satisfactory to MCC; and
(iii) A certified copy of the Instrument
of Ratification evidencing the
ratification of this Compact by Namibia,
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which MCC may post on its Web site or
otherwise make publicly available; and
(c) MCC must determine that after
signature of this Compact, Namibia has
not engaged in any action or omission
that is inconsistent with the eligibility
criteria for MCC Funding.
Section 7.3
Date of Entry Into Force
This Compact will enter into force on
the later of (a) the date of the last letter
in an exchange of letters between the
Principal Representatives confirming
that each Party has completed its
domestic requirements for entry into
force of this Compact and (b) the date
that all conditions set forth in Section
7.2 have been satisfied.
Section 7.4
Compact Term
This Compact will remain in force for
five years after its entry into force,
unless terminated earlier under Section
5.1 (the ‘‘Compact Term’’).
Section 7.5
Provisional Application
Upon signature of this Compact and
ratification by Namibia of this Compact
and until it has entered into force in
accordance with Section 7.3, the Parties
will provisionally apply the terms of
this Compact, provided that no MCC
Funding, other than Compact
Implementation Funding, will be made
available or disbursed before this
Compact enters into force.
In Witness Whereof, the undersigned,
duly authorized, have signed this
Compact this 28th day of July, 2008.
Done at Windhoek, Namibia.
For Millennium Challenge
Corporation, on behalf of the United
States of America, Name: Rodney G.
Bent, Title: Deputy Chief Executive
Officer.
For the Republic of Namibia, Name:
Professor Peter H. Katjavivi, Title:
Director-General, National Planning
Commission.
Annex I Program Description
A. Program Overview
This Annex I describes the Program
that MCC Funding will support in
Namibia during the Compact Term.
1. Background and Consultative Process
(a) Background.
Namibia, a large and sparsely
populated country on Africa’s
southwest coast, has a population of
approximately 2.1 million. It gained
independence in 1990 after a century of
foreign domination, including a period
of half a century of apartheid. While the
country has experienced steady
economic growth since achieving
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independence,1 as a consequence of its
history, approximately 27 percent 2 of
its population lives in poverty
(particularly in the northern communal
areas or ‘‘NCAs’’), and in 2006 its per
capita income was just US$3,000.3
Additionally, the distribution of wealth
and income within the country is highly
unequal.4 Unemployment is high
(approximately 30 percent in 2006) and
the HIV prevalence rate is more than 19
percent.5 Despite facing such seemingly
daunting obstacles to improving its
social and economic conditions,
Namibia is committed to providing
equal opportunity to previously
disadvantaged populations, while
maintaining political and economic
stability.
The Compact Goal is to reduce
poverty through economic growth in
Namibia. One of the ways to achieve
such poverty reduction in Namibia is to
create a skilled and educated labor
force. Another way is to expand and
diversify the economy’s export base,
which is currently narrowly focused on
mineral commodities, by supporting
sectors such as livestock, indigenous
natural products and tourism. The
Program will focus on improving the
quality of education and training for
underserved populations, and attempt
to capitalize on Namibia’s comparative
advantages, namely large areas of semiarid communal land suitable for
livestock grazing, natural products
indigenous to Namibia, and diverse
wildlife and unique landscapes ideal for
ecotourism. This approach is expected
to have the greatest impact on
alleviating poverty.
(b) Consultative Process.
In connection with its proposal for
this Compact, Namibia undertook an
extensive consultative process. Namibia
held consultations in all 13 regions of
the country and began national level
consultations in mid-2006, which have
been on-going particularly in those
sectors that the Program will support.
Participating stakeholders included
government officials at central and
regional levels, local authority
1 According to the World Bank’s ‘‘International
Bank for Reconstruction and Development Interim
Strategy Note: An Engagement Framework for the
Republic of Namibia for FY 08–09,’’ April 25, 2007,
Namibia has experienced an average of 4.3 percent
economic growth per annum.
2 Ibid.
3 Ibid.
4 According to International Monetary Fund
report (‘‘Namibia: 2007 Article IV Consultation—
Staff Report; Public Information Notice on the
Executive Board Discussion; and Statement by the
Executive Director for Namibia,’’ February 2008),
Namibia has the second highest Gini coefficient in
the world at 0.64.
5 https://www.unicef.org/infobycountry/
namibia_statistics.html.
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councilors and stakeholders, regional
coordination committees, regional AIDS
committees, regional emergency units,
communal land boards (‘‘CLBs’’),
farmers’ associations, conservancy
groups, women’s associations, church
groups, youth groups, vulnerable
members of society, non-governmental
organizations (NGOs), community based
organizations, and the private sector.
Worthy of note is the fact that the
consultative process did not reveal a
major divergence between the issues
identified at national and regional
levels. This appears to confirm that, in
general, there is consensus within
Namibia on priorities for economic
growth. This consensus was built on
previous consultative processes for
Vision 2030,6 the 5-year National
Development Plans, Participatory
Poverty Assessments and other sectorlevel consultations. MCA-Namibia, in
close consultation and cooperation with
the stakeholders for each of the
Program’s components, will continue to
consult and inform Namibians countrywide on this Compact to ensure broadbased understanding, appreciation,
commitment, and ownership of the
proposed investments.
2. Description of Program and
Beneficiaries 7
The Program, whose objective is to
increase the knowledge, skills and
competence of the Namibian workforce,
and to increase the productivity of
agricultural and non-agricultural
enterprises in communal areas, consists
of three Projects: the Education Project,
the Tourism Project and the Agriculture
Project. Each Project (the details of
which are set forth below) is designed
to help address Namibia’s constraints to
economic growth and lead to
sustainable poverty reduction.
Specifically, the Education Project aims
to increase skilled labor by helping to
create a more efficient and effective
educational system that will benefit
approximately 1,000,000 young people,
and ultimately increase employment
opportunities. The Tourism Project will
stimulate investment and income
generation in poor, rural communities
through increasing the income for an
estimated 23,000 tourism-related
employees and benefitting over 100,000
individuals living in conservancies.
Lastly, the Agriculture Project will
improve productivity in the livestock
6 Launched by H.E. President Sam Nujoma, in
June 2004, Vision 2030 is the Government’s longterm national strategy for development ending in
the year 2030.
7 Figures in this section refer to MCC’s economic
and beneficiary analysis for a period of 20 years and
refer to direct and indirect beneficiaries.
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46731
and INP sectors, and contribute to
enhanced household incomes for over
400,000 Namibians.
Specific anticipated results of the
Program over a twenty-year period
include:
(a) A higher quality of education for
approximately one million primary and
secondary school learners across
Namibia from an improved delivery
system for textbooks;
(b) Access to financing for tertiary
education for at least 60 percent of all
qualifying applicants demonstrating
financial need;
(c) Training of up to 49,000 lowincome individuals who are either
unemployed and/or unskilled at the
Community Skills and Development
Centers (‘‘COSDECs’’);
(d) Training in the tourism sector for
more than 2,600 additional trainees and
training in other high-priority
vocational areas (to be further
indentified) for additional students
under an improved capacity for marketrelevant training in the competitive
grants program;
(e) A higher quality of education for
approximately 41,700 students,
primarily in rural communities, and
which is expected to result in higher
lifetime income for these students due
to the proposed investments in the
targeted primary and secondary schools;
(f) An increase in tourism by an
estimated 4,000 additional overseas
tourists per year as a result of marketing
activities, resulting in an incremental
present added value by these tourists of
approximately US$7 million;
(g) Increased employment income for
over 7,000 individuals due to enhanced
investment in conservancies;
(h) Increased tourism visits and value
added to the Namibian economy
resulting from investments in Etosha
National Park;
(i) Either increased employment,
wages or household income for an
estimated 23,000 people as a result of
the Tourism Project;
(j) Improved market efficiency,
improved land tenure security, and
more equitable access to land
benefitting over 130,000 individuals;
(k) Increased income to approximately
1,800 farmers across 50 communities
due to the rangeland management
component; and
(l) Increased incomes for over 15,000
households as a result of the Indigenous
Natural Products (‘‘INP’’) component of
the Agriculture Project.
3. Environmental and Social
Accountability
All of the Projects will be
implemented in compliance with the
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MCC Environmental Guidelines, MCC’s
guidance on the integration of gender in
Program implementation delivered by
MCC to Namibia or posted on the MCC
Web site (the ‘‘MCC Gender Policy’’) and
the World Bank’s Operational Policy on
Involuntary Resettlement in effect as of
July 2007 (‘‘OP 4.12’’). Namibia will also
ensure that the Projects comply with all
national environmental laws and
regulations, licenses and permits, except
to the extent such compliance would be
inconsistent with this Compact.
Namibia will: (a) Undertake and
complete any strategic environmental
(and social) assessments (‘‘SEA’’),
environmental impact assessments
(‘‘EIA’’), environmental assessments
(‘‘EA’’), environmental management
plans (‘‘EMP’’) and resettlement action
plans (‘‘RAP’’), in form and substance
satisfactory to MCC, and as required
under the laws of Namibia, the MCC
Environmental Guidelines, this
Compact, the Program Implementation
Agreement or other supplement
agreement or as otherwise required by
MCC; (b) implement to MCC’s
satisfaction environmental and social
mitigation measures identified in such
assessments or plans; and (c) commit to
fund environmental mitigation,
(including costs of resettlement) in
excess of MCC Funding not specifically
provided for in the budget for any
Project.
Description of Projects
Set forth below is a description of
each of the Projects that Namibia will
implement, or cause to be implemented,
using MCC Funding to advance the
applicable Project Objective. In
addition, specific activities that will be
undertaken within each Project (each,
an ‘‘Activity’’), including sub-activities,
are also described.
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B. Education Project
1. Summary of Project and Activities
MCC Funding will be used to improve
the effectiveness, efficiency and quality
of Namibia’s education sector through
systemic reforms and critical near-term
interventions that are consistent with
the objectives of Namibia’s ETSIP
Program (the ‘‘Education Project’’).
ETSIP is Namibia’s 15-year sector-wide
Education and Training Sector
Improvement Program, whose mission
is to create a knowledge-based economy
through increasing the effectiveness,
efficiency and quality of Namibia’s
education and training system.
Specifically, MCC Funding will support
key gaps within ETSIP, as well as fund
complementary measures, such as
institutional strengthening, policy
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reform and targeted technical assistance
to ensure sustainable results.
The Activities that will be undertaken
in furtherance of the Education Project
are:
(a) Improving the Quality of
Education (the ‘‘Education Quality
Activity’’): This Activity involves the
rehabilitation and renovation of
infrastructure (including teacher
housing) and equipment in
approximately 47 primary and
secondary schools, and the funding of
training programs for school
administrators and teachers.
Additionally, this Activity includes
funding for policy-relevant studies and
improvements in science and computer
training facilities at teacher training
colleges. To reinforce Activity
outcomes, Namibia will implement
teacher education reform guidelines.
(b) Improving Vocational and Skills
Training (the ‘‘Vocational and Skills
Training Activity’’): With MCC Funding,
the Vocational and Skills Training
Activity will assist with the
establishment of a National Training
Fund (‘‘NTF’’) within the Namibia
Training Authority (‘‘NTA’’). MCC
Funding will be used for the provision
of technical assistance for the NTF and
the creation of a training levy system
that will sustain the NTF in the future.
MCC Funding will also support priority
vocational and skills training areas
(including but not limited to tourism)
selected under criteria developed by the
NTA, which criteria will be employed
through a competitive grants program to
be implemented under this Activity.
Namibia and MCA-Namibia commit to
achieving satisfactory progress during
the implementation of MCC supported
training toward the effective operation
of the NTF, which will include:
possessing a proper governance
structure (including the appointment of
the NTA Board and the standing
councils and committees), the adoption
of selection criteria for the award of
grants, the creation and implementation
of the final sustainable levy structure,
and the deployment of NTF funding so
that public entities will not be
privileged to the detriment of funding
for private entities engaged in training.
Finally, the NTF will operate on a
sustainable basis and provide funding
on a needs basis. MCC Funding will also
be utilized (a) for the construction or
renovation of approximately nine
COSDECs, and (b) to support efforts so
that the private-training industry
responds to the training demands of
Namibia’s market economy.
(c) Improving Access to and
Management of Textbooks (the
‘‘Textbook Activity’’): This Activity will
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focus on expanding access to and
improving the distribution and
management of textbooks within
primary and secondary schools through
operational support and reforms in the
textbook acquisition process designed to
make the process more transparent and
competitive. This Activity will include
funding for the acquisition of science,
math and English textbooks for grades
5—12 on a national level and improving
classroom use of textbooks. These
acquisitions will be conducted in two
phases. The first phase will fill actual
gaps as determined by a textbook
baseline study. The second phase will
support a pilot procurement program
aimed at improving textbook acquisition
once MCC is satisfied that the
supporting documentation
(implementation plan for the 2008
Textbook Policy) is complied with such
that there is a greater transparency and
accountability in the acquisition,
distribution and storage of textbooks. A
system for monitoring textbook supply
and demand will also be implemented.
(d) Investing in Regional Study and
Resource Centers (the ‘‘RSRC Activity’’):
This Activity will fund the construction
of approximately three regional study
and resource centers (‘‘RSRCs’’) in
underserved areas that will improve
community access to documentation,
information resources, training
materials and programs, as well as study
facilities. Additionally, technical
assistance and training will be provided
for RSRC staff. Namibia will ensure that
the MCC constructed RSRCs will offer
expanded hours of operation with both
day and evening hours as provided for
by the 1997 ‘‘Information for SelfReliance and Development: A Policy
Framework for Libraries and Allied
Information Agencies for Namibia.’’
These extra hours will meet the needs
of both students and individuals that
work during the day.
(e) Expanding and Improving Access
to, Equity, and Sustainability of Tertiary
Education Finance (the ‘‘Tertiary
Education Finance Activity’’): This
Activity’s focus is expanding access to
tertiary finance. This will be achieved
by providing technical assistance to the
Ministry of Education (‘‘MoE’’) to
support its efforts to establish a
sustainable and widely accessible
tertiary and technical education finance
system, including, inter alia, improved
loan and recovery rates and targeting of
financing subsidies to those in need.
(f) Cross-Project Support: To further
support the Activities of this Project,
MCC Funding will also be used to
strengthen the HIV/AIDS program
within the MoE HIV/AIDS Management
Unit, including development of HIV/
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3. Sustainability
AIDS awareness and prevention plans
related to construction activities.
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2. Beneficiaries 8
Beneficiaries of the Education Quality
Activity are primarily students of the
target schools, where 47 percent of
beneficiary students are estimated to
live in households with consumption of
less than US$2 per day per person. The
target schools currently enroll
approximately 18,400 students. Over the
course of 20 years, the schools will
educate an estimated 41,700 primary
and secondary students. In addition,
roughly a third of the teachers at the 47
schools receiving teacher housing will
realize a marked improvement in living
conditions. Overall, males and females
will be exposed to the new schools in
equal proportion. Namibia has generally
achieved gender parity within its school
system, although there are some
differences between regions and some
school phases.
Based on MCA–N forecasts, the
RSRCs would serve at least 8,000
individuals a year (about 10 percent of
population of the towns where the
centers are located). There are over
120,000 learners within regional reach
of the centers who could benefit from
the mobile services provided from the
centers and from visits to the centers.
These centers will be located in the
principal towns of relatively poor and
under-served regions.
Beneficiaries of the COSDECs tend to
be unskilled and/or unemployed
individuals, and program benefits are
projected to benefit up to 2,800 COSDEC
trainees per year (or 49,000 over 20
years).
The Textbook Activity will benefit the
poorer segments of the student
population. The current need for
textbooks is relatively higher at schools
in poor communities, since wealthier
communities tend to have betterfinanced and resourced schools.
The Tertiary Education Finance
Activity will help Namibia to achieve a
reduction in defaults and an increase in
the number of qualified but
disadvantaged individuals accessing
loans and obtaining tertiary education.
The assistance will enable better
targeting of public funds to the most
disadvantaged students, rather than
those with the ability to pay. Better cost
recovery will also allow reduced direct
public spending on tertiary education
loans.
8 Figures
in this section are based on MCC’s
economic and beneficiary analysis and are over a
20-year period.
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In acknowledgement of the financial
commitment required to address
essential maintenance needs of general
schools, the MoE has embarked on a
major program of periodic maintenance
and renovations for these schools. A
2005 MoE policy directive has
stipulated that 25 percent of its
development budget is set aside each
year for maintenance (instead of
spending that portion on new
construction), which is significantly
above the Ministry of Works
recommended allocation of 5 percent.
Further, through ETSIP funds, MoE has
committed to allocating a set percentage
towards school hostel maintenance.
At the local level, the MoE has also
initiated a pilot program of funding
individual ‘‘School Development
Funds’’ on a revolving basis, which
currently reaches an estimated 150
schools (or nearly 10 percent of the
school network). This program involves
delegation of authority to schools to
undertake minor repairs, as a means of
removing responsibility for such
activities from the Regional Education
and Ministry of Works’ offices. To
support effective use of the School
Development Funds, the MoE has begun
to require that each school prepare and
submit three-year rolling maintenance
plans.
Additionally, in light of the increasing
expenditures for utilities at the school
level, the MoE has begun to further
involve school principals in the flow of
information regarding costs and billing,
and has also introduced pilot programs
in which schools are assuming greater
responsibility for certain recurring
expenses.
In establishing ETSIP, Namibia has
demonstrated a commitment to
undertaking substantial policy and
institutional changes to catalyze key
improvements in the quality of
Namibian education. Specifically,
Namibia has supported the efforts of the
MoE to develop and implement new
policies, procedures, and guidelines
affecting the delivery of pre-primary to
secondary education. Prominent
institutional changes that are being
enacted by MoE are presented below. In
addition, to provide further support to
the MoE in their long-term reform
efforts, the MCC will fund targeted
training and technical assistance with
key institutional changes and policy
implementation processes.
4. Environmental and Social Mitigation
Measures
The Education Project is categorized
under MCC’s Environmental Guidelines
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46733
as a Category B Project due to the
environmental and social impacts that
will result from certain activities.9 EAs
and EMPs will be developed to assess
the environmental and social impacts of
the construction activities within the
Education Quality, Vocational and
Skills Training, and RSRCs Activities.
Any resettlement impacts resulting from
the Education Project will be identified
and documented in compliance with OP
4.12.
The Education Quality Activity will
include the implementation of a general
hygiene program at schools, which will
be implemented by MoE. Furthermore,
under the Education Quality Activity,
disability access will be provided at the
47 general schools, which will reinforce
the existing MoE requirement for
disability access in all new school
buildings. The Education Quality
Activity will also benefit vulnerable
groups in Namibia, such as the San
people.
The MoE HIV/AIDS Management Unit
(‘‘HAMU’’) will receive targeted
management strengthening support,
which will include activities intended
to mainstream HIV/AIDS education and
training across all MoE directorates,
associated institutions, and planning
activities. The technical advisor
working with HAMU will also develop
and implement HIV/AIDS awareness
and prevention plans for school
populations and communities where
each educational facility is located for
the Education Quality, Vocational and
Skills Training, and RSRCs Activities.
5. Donor Coordination
The first phase for the
implementation of ETSIP (2006–2013)
has been programmed in detail.
Through ETSIP, Namibia coordinates
donors to participate in a sector-wide
program mainly through budget support
and extra-budgetary support, and the
Activities of the Education Project are
drawn from this program. Namibia’s
pledged contribution to this plan
includes US$162 million over 2006–
2020, or approximately US$13 million
annually.
The Education Project will focus on
certain aspects within ETSIP in order to
complement the implementation of the
overall sector program, and MCC has
coordinated closely with the lead
development partners in this effort,
namely the World Bank and EU. With
respect to other ETSIP development
partners (who fund major projects rather
9 No environmental or social assessment or
management planning is required under MCC’s
Environmental Guidelines for the Textbook Activity
or the Tertiary Education Finance Activity.
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than provide general budget support),
MCC has discussed project activities
with USAID, PEPFAR, Finland,
Sweden, Norway, KfW of Germany, and
Luxembourg. For the NTF, MCC is
cooperating specifically with the
Luxembourg Development Agency.
6. USAID
As a member of ETSIP, MCC and
MCA-Namibia have had ongoing
discussions with USAID in the
development of this Compact.
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7. Policy, Legal and Regulatory Reforms
As noted above, Namibia’s
establishment of a fifteen-year national
reform program for the education sector
demonstrates a commitment to
undertake substantial policy and
institutional changes to catalyze key
improvements in the quality of
Namibian education and skills
development. Specifically, Namibia has
supported the efforts of the MoE to
develop and implement new policies,
procedures, and guidelines affecting the
delivery of primary to secondary
education. In addition, to provide
further support to the MoE in their longterm reform efforts, MCC Funding will
support targeted training and technical
assistance with key institutional
changes and policy implementation
processes.
With respect to sector-specific policy
reform commitments, Namibia has made
several notable advancements in
education, encompassing:
• Enactment of the National Training
Fund within the NTA under the
Vocational Education and Training
(‘‘VET’’) Act of 2008;
• Establishing and staffing the NTA
as provided for in the VET Act;
• Approval of a new National
Textbook Policy and implementation
plan for primary and secondary schools
(2008); and
• Adoption of policies concerning the
Colleges of Education to allow for their
semi-autonomy and introduction of
performance-based contracts.
In addition, Namibia will implement
reforms at the teacher training colleges
aimed at: (a) Improving and adapting
curriculum; (b) setting fees and charges;
(c) establishing policies and procedures
to raise outside funds; (d) setting
admissions standards; (e) improving
screening of teacher applicants; and (f)
improving management and
maintenance of facilities.
C. Tourism Project
1. Summary of Project and Activities
Consistent with Namibia’s national
development strategies and in support
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of reform efforts already underway,
MCC Funding will support three
priority Activities in the tourism sector
(the ‘‘Tourism Project’’): (a) Improve the
management and infrastructure of
Etosha National Park (‘‘ENP’’); (b)
enhance the marketing of Namibian
tourism; and, (c) develop the capacity of
communal conservancies to attract
investments in ecotourism and capture
a greater share of the revenue generated
by tourism in Namibia. Together, these
Activities will generate income and
create employment opportunities for
some of the poorest populations in
Namibia, while conserving the natural
resources that serve as the foundation
for the tourism industry.
The Activities that will be undertaken
in furtherance of the Tourism Project
are:
(a) Improved Management and
Infrastructure of Etosha National Park
(the ‘‘ENP Activity’’): This Activity aims
to improve the management capacity of
ENP, promote private sector investment
in and around Namibia’s national parks,
increase tourism revenue nationally,
and benefit rural communal
conservancies. Achieving these goals
requires improving budget control and
management of the park and increasing
private sector investment in jointventure lodges around ENP and jointventure lodges and services within and
near other national parks, among other
things (collectively, the ‘‘Performance
Targets’’). MCC Funding will support
technical assistance in support of
improved management and a study of
tourism carrying capacity and potential
tourism investments in and around ENP
and other national parks in the north, as
well as investments in infrastructure for
management centers and staff housing,
road building and maintenance and the
purchase of game translocation
equipment.
(b) Marketing Namibian Tourism (the
‘‘Marketing Activity’’): The Marketing
Activity’s aim is to increase tourist
arrivals to Namibia by expanding
marketing to North American tourists,
developing and marketing local and
regional tourism route packages, and
developing a fully interactive Web site.
The development and marketing of local
and regional tourism route packages
will focus on conservancy sites with the
explicit aim of directing anticipated
increases in tourism visitors to
communal areas. MCC Funding will
provide financing to support these
goals.
(c) Ecotourism Development in
Conservancies (the ‘‘Conservancy
Support Activity’’): MCC Funding under
this Activity will assist Namibia in
building conservancy capacity to protect
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its natural resources, attract investment,
and achieve financial sustainability so
that households in communal
conservancy areas (or conservancies)
can receive a greater share of revenues.
Based on individual conservancy needs
and demands, the Activity will provide
a range of technical assistance services
and grant funding to approximately 31
high-tourism potential conservancies.
Such assistance and funding will help
to mitigate existing barriers to tourism
enterprise investment and help render
the conservancies financially selfsustainable. In addition, grant funding
to promote joint-venture tourism
enterprises between conservancies and
the private sector will be provided to a
subset of approximately 15 of the 31
conservancies.
2. Beneficiaries
The main benefits of the Tourism
Project accrue through increased
tourism visits and value added to the
Namibian economy. It is estimated that
the Marketing Activity will result in an
additional 4,000 tourists per year on
average, which translates into an
incremental (present) value added by
overseas tourists of approximately US$7
million (MCC calculations based on data
provided by National Tourism Board
and 2004 parks valuation study by
Turpie et al. 2004).
The distribution of benefits will track
the general distribution of income in
Namibia, meaning approximately 23
percent of benefits will accrue to the
poor (source: MET July 2006). Primary
benefit streams of this Project include
increased employment income,
conservancy income (to be reinvested or
distributed to members), profits to joint
venture partners, and increased wildlife
populations. There are 118,000
residents within the approximate 31
conservancies targeted for support. A
projected 7,000 individuals are to enjoy
significantly higher income as a result of
full and part time employment
generated through this Project (MCC
projection based upon 2007
conservancy data). The other 111,000
conservancy residents are expected to
receive benefits through small
dividends or community-sponsored
projects.
3. Sustainability
In 2007 Etosha National Park earned
revenues of approximately US$3
million, mostly generated through daily
usage fees collected at entry gates. This
revenue goes directly to the Ministry of
Finance (‘‘MoF’’) which then allocates
approximately US$2.25 million back to
the park to cover operating costs. MoF
retains about US$100,000 with the
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remaining US$650,000 going into a
collective Game Products Trust Fund
available to the national parks network.
ENP is currently allocating a
disproportionately high percentage of its
total operating budget to staff and
transport costs. The Tourism Project
will assist ENP in achieving a more
balanced budget through growth in park
visitors, an increase in park usage fees,
and concessions awarded to the private
sector. In addition, delegating more
authority to ENP to manage its own
budget should increase revenue and
productivity. Further, use of MCC
Funding for the ENP Activity will be
contingent upon meeting the applicable
performance targets which include the
development of an integrated master
plan for maintenance of all
infrastructure and equipment within
ENP and demonstration of sufficient
budget to implement the plan.
The NTB receives an annual budget
allocation of approximately US$3.5
million and an additional US$1.5
million in revenue collected through a
2 percent bed night levy charged for all
overnight stays in hotels or lodges. The
Tourism Project, which is expected to
increase tourist arrivals through
enhanced tourism marketing, will likely
result in an increase of revenue to NTB
as bed night levies increase.
Financial sustainability of
conservancies is a primary objective of
this Project as it will aim to develop the
capacity of conservancies to attract
private sector investment and receive a
greater share of the tourism generated
revenues. In 2007, benefits amounted to
more than US$1.68 million in gross
revenues and US$1.26 million in wage
income, 66 percent of which were
directly derived from tourism
enterprises and represent a substantial
increase in the period since 1994.
4. Environmental and Social Mitigation
Measures
The Tourism Project is categorized
under MCC’s Environmental Guidelines
as a Category A project due to potential
site-specific environmental and social
impacts in sensitive areas anticipated
from the construction of management
centers in fragile ecosystems and in an
area that is the traditional homeland to
vulnerable ethnic groups. Tourism
activities supported by the independent
fund established under the Conservancy
Support Activity will be classified as a
Category D Activity under MCC’s
Environmental Guidelines.
To ensure the environmental
sustainability of the Tourism Project
and mitigate any environmental and
social impacts, an (EIA) and site-specific
EMP will be developed for the
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construction and rehabilitation of
management centers in ENP. EMPs will
include actions to limit or mitigate
impacts of construction on fragile
ecosystems within ENP, ensure proper
waste management, and prevent the
spread of invasive species. HIV/AIDS
awareness and prevention programs for
ENP staff and construction contractors
will also be developed and
implemented. Any resettlement impacts
resulting from the Tourism Project will
be identified and documented in
compliance with OP 4.12. MET will
provide alternative housing for the
indigenous San peoples at Governmentfunded official park employee housing
sites or on lands transferred to the San
prior to any eviction and/or demolition
of their existing housing at Okakuejo.
Transportation to the primary school at
Ombika will be provided for the
children of ENP staff living at Okakuejo.
MCC Funding that supports grants to
conservancies will comply with MCC’s
Environmental Guidelines.
Additionally, signed contracts between
communal conservancies and investors
will include benefits sharing and
employment guarantees. Periodic and
random audits of the performance of a
subset of grant funding recipients will
be conducted to ensure compliance with
both MCC Environmental Guidelines
and Namibian environmental
requirements. Furthermore, targeted
training to ensure that women and
vulnerable groups have access to
revenue-generating opportunities will
be included as part of the overall
Conservancy Support Activity.
Disbursement of grant funds for wildlife
relocation or joint venture activities on
conservancy or national park lands and
all activities supported by these funds
shall comply with MCC’s
Environmental Guidelines, whose terms
shall also be included in any manual
produced for the distribution of such
grant funds.
5. Donor Coordination
Multiple donors, most notably KfW,
GTZ and UNDP have provided technical
assistance and funding for the
infrastructure and capacity building
needs of the national parks. UNDP
through its ‘‘Strengthening the Protected
Areas Network’’ (‘‘SPAN’’) Project, aims
to improve management effectiveness of
Namibia’s national system of protected
areas and includes the development of
the new Concession Policy (approved by
Namibia in 2007), support to make this
policy operational and support for
financial transformation of park
management. These activities will
complement efforts to support and
accelerate management reform of ENP.
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MCC’s technical assessment of the staff
housing centers was based on concept
designs funded by UNDP. MCANamibia will coordinate efforts with
UNDP’s SPAN Project and will work
with MET to implement the ENP
Activity.
Multiple donors over the past ten
years have provided technical assistance
to conservancies in building
governance, sustainable natural resource
management, and tourism potential of
existing and newly-formed
conservancies. The most important
donor assistance has come from USAID
(through the recently completed LIFE–
PLUS Project); the World Wildlife Fund
for Nature; the Swedish International
Development Agency (SIDA);
Department for International
Development (DFID); Danish
International Development Agency
(DANIDA); and the World Bank
(through the Integrated CommunityBased Ecosystem Management (ICEMA)
Project). The Conservancy Support
Activity will build on this previous
work and benefit from the capacity and
experience that has been developed.
This Activity will also support joint
ventures on conservancies
complementing current efforts by the
ICEMA Project.
6. USAID
USAID has been a key donor in
community-based natural resources
management programs in Namibia. This
Compact will build on the USAIDfunded LIFE PLUS project which
includes a focus on conservancy
support.
7. Policy, Legal and Regulatory Reforms
The Tourism Project aims to support
and accelerate MET reforms in the
management of Namibia’s national park
system. A portion of MCC Funding to
support the ENP Activity will be
contingent on meeting the applicable
performance targets, which focus on
management reforms of ENP in order to
improve management. The Tourism
Project will also provide technical
assistance to support MET’s efforts to
meet these performance targets.
Namibia recently passed legislation to
increase the bed night levy to 2 percent,
which creates a sustainable mechanism
for continued funding to NTB,
especially as tourist arrivals grow. As
tourism in Namibia grows, the returns
from investments by the private sector
will also grow and allow the private
sector to play a greater role in marketing
Namibian tourism products.
To facilitate implementation of the
Conservancy Support Activity, Namibia
will expedite the consideration and
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approval of leasehold applications
submitted by conservancies under this
Activity.
With respect to sector-specific policy
reform commitments, Namibia has made
several recent notable advancements in
tourism, encompassing:
• Adoption of the Ministry of
Environment and Tourism’s Strategic
Plan that establishes objectives and
targets for the tourism sector in
Namibia;
• Adoption of Etosha National Park
Management Plan and Business Plan
that establishes objectives and targets
for ENP;
• Passage of the Environmental
Management Bill into law establishing
mandatory environmental review and
mitigation procedures in Namibia
(2007); and
• Policy on Tourism and Wildlife
Concessions on State Land (2007).
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D. Agriculture Project
1. Summary of Project and Activities
MCC Funding will support
investments aimed at achieving a
sustainable increase in the economic
performance of the agricultural sector
(the ‘‘Agriculture Project’’). Included in
this Project are Activities that
strengthen the land tenure system in the
NCAs, introduce improved rangeland
management practices, and strengthen
animal health services, regulatory
capacity, and livestock marketing
efficiencies, all of which are expected to
increase productivity and profitability
of livestock production and sale. In
addition, the Project will increase the
volume, quality and value-added of
INPs for export to regional and
international markets.
The Activities to be undertaken in
furtherance of the Agriculture Project
are:
(a) Land Access and Management
(‘‘Land Access and Management
Activity’’): This Activity includes two
sub-activities, one which focuses on
improving the communal land regime
(the ‘‘Communal Land Support
Activity’’) and the second which focuses
on introducing effective communitybased rangeland management practices
(the ‘‘CBLRM Activity’’).
Under the Communal Land Support
Activity, MCC will fund: a
comprehensive public awareness and
outreach campaign to educate the public
regarding their land rights; the
streamlining of administrative
procedures; a systematic verification
and registration process that will result
in the formalization of land rights in the
NCAs; and capacity building for
Communal Land Boards and other land
administration institutions.
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The CBLRM Activity aims to improve
livestock quality and value by
supporting training in community-based
management of rangeland resources,
herd management, and business
management skills, including specific
outreach to women in small ruminant
production and marketing, among
participating communities. In addition,
these communities will be eligible to
receive limited rangeland management
infrastructure (e.g. water points, kraals)
to support community rangeland
management plans.
(b) Livestock Support (the ‘‘Livestock
Support Activity’’): This Activity
involves: (i) Construction of
approximately five veterinary centers in
the NCA and underserved areas, and
rehabilitation of two quarantine camps
in the Caprivi region; (ii)
implementation of a traceability system
to better meet the food safety
requirements in local and external
markets; and (iii) establishment of a
fund to invest in post-farmgate
improvements fostering greater
efficiencies in livestock marketing,
transport, and quarantine (the
‘‘Livestock Market Efficiency Fund’’).
The Livestock Market Efficiency Fund
will also focus on diversifying market
opportunities, including sanitary
regulatory capacity building in the NCA.
An operations manual will be
developed by MCA-Namibia, and
approved by MCC, which defines
procedures, eligibility and selection
criteria for the Livestock Market
Efficiency Fund.
(c) Indigenous Natural Products (the
‘‘INP Activity’’): The INP Activity’s goal
is to increase the volume, quality, and
value addition of the natural products
that Primary Producer Organizations
(‘‘PPOs’’) collect and harvest, and to
advance their operational and business
capacity. In addition, this Activity will
improve market information to PPO’s,
provide capacity building for the
Indigenous Plant Task Team (‘‘IPTT’’)
and support the formulation of
regulations, policies and
implementation plans to ensure the
protection of indigenous knowledge.
MCA-Namibia will develop, subject to
MCC approval, a grants-making manual
that will guide the review, selection and
approval process of grants to PPOs. This
Activity includes a fund to support
research, testing and application of new
innovations and services critical to the
INP industry’s immediate, short-term
and long-term competitiveness (the
‘‘INP Innovation Fund’’). MCA-Namibia
will develop, subject to MCC approval,
an operations manual to guide the
management of the INP Innovation
Fund.
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2. Beneficiaries
Direct and indirect beneficiaries of the
Livestock Support and the Communal
Land Support Activities are estimated at
135,000. In addition, over 24,000
households will benefit from improved
veterinary services, and an estimated
1,800 households across 50
communities are anticipated to benefit
from the rangeland management
program.
The INP Activity is expected to
increase income for up to 15,000
primary producers, a majority of whom
are poor and female and for whom small
increases in cash income are important
supplementary household income for
up to 75,000 individuals.
3. Sustainability
The Land Access and Management
Activity will directly support
sustainability through the strengthening
of structures and systems of land-related
institutions that expedite land
management processes at various levels
of government. This includes access to
basic information in the form of spatial
data, topographic maps, and integrated
information systems on land holdings
that assist in decision-making, planning,
and maintenance of proper registers of
land rights. The institutional
sustainability of the Communal Land
Support Activity will depend upon the
allocation of sufficient budgetary
provisions and technically-skilled staff
to the CLBs in the NCAs.
The veterinary service centers that
will be constructed as part of the
Livestock Support Activity are a public
good which Namibia is committed to
fully fund in terms of staff and
operational costs. The Ministry of
Agriculture’s five-year budget plan
provides for the financial needs of these
five centers.
After the initial MCC-funded tagging
exercise, the Livestock Traceability
System will be a shared public-private
cost whereby the GRN and cattle owners
cover the costs of tags and operations of
the information system. The GRN will
cover the costs associated with
information entry into the traceability
database.
The sustainability of the Livestock
Market Efficiency Improvement subactivity will be achieved primarily by
attracting and supporting successful
private sector solutions. Some of these
may not be sustained in the long term,
but represent short-term measures that
create incentives for farmers to
overcome post-farmgate costs/losses.
Potential long-term solutions include
the establishment of more strategic
market infrastructure in conjunction
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with the private sector and/or public
sector.
The sustainability of the INP Activity
is enhanced by the business capacities
that are developed among the PPO
clients, SME processors, traders, IPTT
and the linkages they make with global
buyers of raw, semi-processed and
finished INPs. Significant economic
growth opportunities for the Namibian
INP industry have been documented by
both researchers and private firms.
4. Environmental and Social Mitigation
Measures
The Agriculture Project is categorized
under MCC’s Environmental Guidelines
as a Category B Project due to potential
site-specific environmental and social
impacts anticipated to result from land
use management decisions, the
construction and operation of veterinary
centers and rehabilitation of quarantine
camps. The Livestock Market Efficiency
Fund, which involves an intermediate
funding facility, is categorized under
MCC’s Environmental Guidelines as a
Category D Activity. The INP Activity is
categorized under MCC’s Environmental
Guidelines as a Category A Activity due
to potentially significant environmental
impacts anticipated to result from
increased harvesting, utilization and
export of species listed for protection
under the Convention on the
International Trade of Endangered
Species (‘‘CITES’’).
The Land Access and Management
Activity will involve the development
of EAs and EMPs to mitigate any
adverse impacts. Participatory
community-level decision making
processes will further mitigate against
adverse impacts. The Livestock Support
Activity will involve an EA to analyze
the environmental and social impacts of
the veterinary centers, quarantine
camps, and livestock marketing
facilities and include the development
of site-specific EMPs. The EMPs will
define the regulations and specific
training needed to govern the use of
Restricted Use Pesticides and other
substances in compliance with
Namibia’s Environmental Management
Act and MCC Environmental
Guidelines. Any post-farmgate
infrastructure built through the
Livestock Market Efficiency
Improvement sub-activity will involve
the application of environmental
screening and siting criteria and
periodic audits of the performance of
infrastructure funding recipients. The
INP Activity will involve an EIA and an
EMP to identify impacts and develop
appropriate mitigation measures. These
measures will address any potential
environmental impacts that could result
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from the harvesting, utilization and
export of species listed for protection
under CITES.
Any resettlement impacts resulting
from the Agriculture Project will be
identified and documented in
compliance with OP 4.12. In particular,
the Land Access and Management
Activity will clarify procedures to
ensure that community decision making
regarding restricting access to land
includes measures to mitigate adverse
impacts on livelihoods. HIV/AIDS
awareness and prevention plans will be
developed under the Agriculture Project
and implemented in relation to
construction activities. Furthermore,
trafficking in persons for livestockrelated labor under the Livestock
Support Activity will need to be
addressed through the development and
implementation of anti-trafficking
measures. Gender integration plans will
be developed to provide design
recommendations and to ensure
women’s participation throughout
implementation for all Activities with a
particular focus on including women in
land and natural resources management
decision making. The Livestock Market
Efficiency Fund and the INP Innovation
Fund will comply with MCC’s
Environmental Guidelines, whose terms
will be included in the grants-making
manuals. Increased demand for INPs is
likely to provide significant income
benefits to female-headed households
and vulnerable groups such as the San
people.
46737
6. USAID
MCC Funding will build on USAIDfunded projects in natural resources
management, specifically the natural
products sector.
7. Policy, Legal and Regulatory Reforms
Namibia has committed to adopt the
‘‘Access to Genetic Resources and
Associated Traditional Knowledge’’
draft bill into law, which shall reflect,
and not deviate in a significant manner
from, the terms of CITES.
E. Implementation Framework
1. Overview
Namibia will generally implement the
Program through its existing
government systems. The National
Planning Commission, a ministry-level
government agency charged with
directing development resources, has
been confirmed as the designated
accountable entity. As such, it will have
overall responsibility for the oversight,
management and implementation of the
Program. A program implementation
unit, within NPC will serve as the
management unit and will be
responsible for the day-to-day
administration of this Compact. In
addition, the Ministries of Education;
Agriculture, Water and Forestry;
Environment and Tourism; and Lands
and Resettlement, and other
governmental institutions, will
undertake certain aspects of the
implementation of specific Projects to
ensure integration, coordination and
sustainability of the MCC investments.
5. Donor Coordination
2. MCA-Namibia
The Activities of the Agriculture
Project build on other donors’ previous
initiatives in the livestock and land
management sub-sectors. The Livestock
Activity will build upon previous and
current donor support to improve
livestock marketing by communal
farmers. The Communal Land Support
sub-activity will build upon other GRN
and donor-funded land reform
initiatives to ensure coordination and
avoid duplication. Community-based
Rangeland and Livestock Management
sub-activities build upon several
successful community-led solutions to
natural resources management. Various
donors have supported the
commercialization of natural products,
namely USAID, the EU, the GEF facility,
the FAO, and Oxfam. Previous programs
in this sector have largely targeted the
upper end of the value chain, and MCC
Funding will complement these efforts
by working closely with the first-stage
primary producers.
(a) Board of Directors.
(i) Composition.
The NPC Commissioners serve as the
MCA-Namibia Board of Directors. The
Commission currently consists of 14
members, six of whom are ministers
specified by the NPC’s enabling statute,
with the remaining members appointed
by the President of Namibia. As the six
specified ministers do not include
representatives from the MoE or the
MET, Namibia agrees that two of the
appointed commission member slots
will be filled with representatives from
these ministries. In addition, Namibia
has agreed that the remaining six
appointed slots will be filled, as their
current terms expire, with civil society
and private sector representatives
selected through a process that allows
the private sector and civil society
groups whose interests relate to the
Projects to nominate potential
candidates. The below ministries will be
represented by the Minister or a
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delegate no lower than the Permanent
Secretary level:
• National Planning Commission
(Chairperson is the Director General)
• Ministry of Agriculture, Water and
Forestry
• Ministry of Finance
• Ministry of Trade and Industry
• Ministry of Works and Transport
• Ministry of Regional and Local
Government, Housing and Rural
Development
• Ministry of Education
• Ministry of Environment and
Tourism
The existing appointees to the NPC
Commission, as of the date hereof, are
civil society and private sector
members, selected by the President
based on their expertise and the sectors
they represent are listed below:
• Representative of the Namibia
Chamber of Commerce and Industry
• Founder, Desert Research
Foundation of Namibia (DRFN)
• Director of Primary Health Care,
Ministry of Health and Social Services
• Deputy Director of Environmental
Affairs, Ministry of Environment and
Tourism
• President, National Union for
Namibia Workers (NUNW)
• Secretary General, National Youth
Council of Namibia
• Head of ETSIP, Ministry of
Education
• CEO, Federation of Namibia
Tourism Associations (FENATA)
Since there is an equal number of
Board members, for voting purposes, the
Director General will hold a tie-breaking
vote.
(ii) Roles and Responsibilities. The
roles and responsibilities of the MCANamibia Board will be as set forth in the
bylaws of MCA-Namibia annexed to the
Program Implementation Agreement (to
the extent not inconsistent with the NPC
Act).
(b) Management Unit.
(i) Composition.
Appointed by the Director General of
the NPC, with MCC’s approval, MCANamibia will be managed by a Chief
Executive Officer (‘‘CEO’’). Senior
management will also include the
following officers: Two Deputy CEOs;
Director of Administration and Finance;
Project Directors for Education, Tourism
and Agriculture; Environment and
Social Assessment Director; Monitoring
and Evaluation Director; Legal Advisor;
and Procurement Manager. In addition
to other standard operational staff,
much of the technical expertise will
come from the implementing entities.
MCA-Namibia will support limited staff
within the Ministry of Education,
Ministry of Agriculture, Ministry of
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Environment and Tourism, and the
Namibia Tourism Board, who will
support Compact Activities while
ensuring close integration with national
priorities and strategies.
(ii) Roles and Responsibilities.
The roles and responsibilities of the
Management Unit will be set forth in the
bylaws of MCA-Namibia annexed to the
Program Implementation Agreement.
3. Stakeholder/Consultative Committees
MCA-Namibia will rely on existing
consultative mechanisms for each of the
Projects. For the Education Project, this
will be the ETSIP Programme
Coordinating Committee and the NTA
Board. For the Tourism Project, MCANamibia will consult with the Namibian
Association for Conservancy Support
Organisations (NACSO). For the
Agriculture Project, consultations will
be with the Technical Committee on
Land and Social Issues, the Veterinary
Cordon Fence (VCF) Task Force,
farmers’ organizations, and the
Indigenous Plants Task Team (IPTT).
These committees include members
from the public and private sectors and
civil society. They are broad-based and
offer relevant technical expertise plus a
solid understanding of socio-economic
and environmental realities in Namibia.
The MCA-Namibia Project Directors
will present Program-related matters to
these consultative bodies and report
back to the MCA-Namibia Board on the
advice provided by them. The
committees may also pro-actively
approach MCA-Namibia with their
concerns related to the Program design
and implementation. Regular, periodic
interaction between MCA-Namibia and
the consultative bodies is anticipated.
4. Implementing Entities
Subject to the terms and conditions of
this Compact and any other
supplemental agreement entered into in
connection with this Compact, MCANamibia may engage one or more
entities of Namibia to implement and
carry out any Project or Activity (or a
component thereof) to be carried out in
furtherance of this Compact (each, an
‘‘Implementing Entity’’). Namibia will
ensure that MCA-Namibia enters into an
agreement with each Implementing
Entity, in form and substance
satisfactory to MCC, that sets forth the
roles and responsibilities of such
Implementing Entity, the MCA-Namibia
officer to whom such Implementing
Entity will report and other appropriate
terms and conditions (each an
‘‘Implementing Entity Agreement’’).
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5. Fiscal Agent
Unless MCC otherwise agrees in
writing, Namibia will ensure that MCANamibia engages a fiscal agent (a ‘‘Fiscal
Agent’’), who will be responsible for
assisting MCA-Namibia with its fiscal
management and assure appropriate
fiscal accountability of MCC Funding,
and whose duties will include those set
forth in the Program Implementation
Agreement.
6. Procurement Agent
Unless MCC otherwise agrees in
writing, Namibia will ensure that MCANamibia engages one or more
procurement agents (each, a
‘‘Procurement Agent’’) to carry out and
certify specified procurement activities
in furtherance of this Compact. The
roles and responsibilities of each
Procurement Agent will be set forth in
the Program Implementation Agreement
or such agreement as MCA-Namibia
enters into with each Procurement
Agent, which agreement shall be in form
and substance satisfactory to MCC. Any
Procurement Agent will adhere to the
procurement standards set forth in the
MCA-Namibia Procurement Rules and
ensure procurements are consistent with
the procurement plan adopted by MCANamibia pursuant to the Program
Implementation Agreement, unless MCC
otherwise agrees in writing.
Annex II Multi-Year Financial Plan
Summary
This Annex II to this Compact (the
‘‘Financial Plan Annex’’) summarizes
the Multi-Year Financial Plan for the
Program.
1. General.
A multi-year financial plan summary
(‘‘Multi-Year Financial Plan Summary’’)
is attached hereto as Exhibit A. By such
time as specified in the PIA, Namibia
will adopt, subject to MCC approval, a
Multi-Year Financial Plan that includes,
in addition to the multi-year summary
of estimated MCC Funding and
Namibia’s contribution of funds and
resources, an estimated draw-down rate
for the first year of the Compact Term
based on the achievement of
performance milestones, as appropriate,
and the satisfaction or waiver of
conditions precedent. Each year, at least
thirty (30) days prior to the anniversary
of the date on which this Compact
enters into force, the Parties shall
mutually agree in writing to a detailed
budget for the upcoming year of the
Program, which shall include a more
detailed budget for such year, taking
into account the status of the Program
at such time and making any necessary
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2. Government LMIC Contribution
During the Compact Term, Namibia
shall make contributions, relative to its
national budget and taking into account
prevailing economic conditions, as are
necessary to carry out Namibia’s
responsibilities and obligations under
Section 2.6(a) of this Compact. These
contributions may include in-kind and
financial contributions (including
obligations of Namibia on any debt
incurred toward meeting these
Annex III Description of Monitoring
and Evaluation Plan
hsrobinson on PROD1PC76 with NOTICES2
This Annex III (this ‘‘M&E Annex’’)
generally describes the components of
the Monitoring and Evaluation Plan
(‘‘M&E Plan’’) for the Program.
1. Overview
MCC and Namibia will formulate,
agree to and Namibia will implement, or
cause to be implemented, an M&E Plan
that specifies (a) how progress toward
the Program goal and objectives will be
monitored, (‘‘Monitoring Component’’),
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contribution obligations). In connection
with this obligation Namibia has
developed a budget over the five year
term of the Compact to complement
MCC Funding through budget
allocations to its sectors in education,
tourism and agriculture. Namibia
anticipates making contributions from
its national budget of approximately
US$165,483,800 over the Compact
Term. Such contribution shall be in
addition to Namibia’s spending
allocated toward such Project Objectives
in its budget for the year immediately
preceding the establishment of this
Compact. Namibia’s contribution
remains subject to any legal
requirements in Namibia for the
budgeting and appropriation of such
contribution, including approval of
Namibia’s annual budget by its
Parliament. The Parties may set forth in
appropriate supplemental agreements
certain requirements regarding this
Government contribution, which
requirements may be conditions
precedent to the Disbursement of MCC
Funding.
(b) process and timeline for the
monitoring of planned, ongoing, or
completed Project Activities to
determine their efficiency and
effectiveness, and (c) a methodology for
assessment and rigorous evaluation of
the outcomes and impact of the Program
(‘‘Evaluation Component’’). Information
regarding the Program’s performance,
including the M&E Plan, and any
amendments or modifications thereto,
as well as progress and other reports,
will be made publicly available on the
Web site of MCA-Namibia and
elsewhere.
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2. Program Logic
The M&E Plan will be built on a series
of logic models which illustrate how the
Program, Projects and Project Activities
contribute to poverty reduction and
economic growth in Namibia. The chart
below provides a visual representation
of each Project’s objectives and outcome
statement that this Compact will seek to
achieve. In sum, the goal of the Program
is to contribute to economic growth and
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adjustments to the Multi-Year Financial
Plan.
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poverty reduction among targeted
beneficiaries primarily in the northern
area of Namibia.
The following chart stating the Project
objectives and the outcomes illustrates
how each of the Projects addresses
poverty reduction in the applicable
sectors:
3. Monitoring Component
To monitor progress toward the
achievement of the impact and
outcomes, the Monitoring Component of
the M&E Plan will identify (a) the
indicators, (b) the definitions of the
indicators, (c) the sources and methods
for data collection, (d) the frequency for
data collection, (e) the party or parties
responsible, and (f) the timeline for
reporting on each indicator to MCC.
Further, the Monitoring Component
will track changes in the selected
indicators for measuring progress
towards the achievement of the
objectives during the Compact Term.
Before the initiation of implementation
activities for each Project, MCANamibia will collect baseline data on
the selected indicators or verify already
collected baseline data.
(a) Indicators. The M&E Plan will
measure the results of the Program using
quantitative, objective and reliable data
(‘‘Indicators’’). Each indicator will have
benchmarks that specify the expected
value and the expected time by which
that result will be achieved (‘‘Target’’).
The M&E Plan will be based on a logical
framework approach that classifies
indicators as goal, outcome, output, and
process milestones. The Compact Goal
indicators (‘‘Goal Indicators’’) will
measure the general contribution of the
Projects to the national economic
growth and poverty reduction. Second,
the Project objective and outcome
(‘‘Project Objective and Outcome
Indicators’’) will measure the final
result of each Project. Third, Output
Indicators and process milestones
(‘‘Project Activity Indicators’’) will
measure the early and intermediate
results of the Project Activities. For each
Project Objective, Outcome, and
Activity Indicator, the M&E Plan will
define a strategy for obtaining and
verifying the value of such indicator
prior to undertaking any activity that
affects the value of such Indicator (such
value, a ‘‘Baseline’’). All indicators will
be disaggregated by gender, income
level and age, and beneficiary types to
the extent practicable. Subject to prior
written approval from MCC, MCANamibia may add indicators or refine
the definitions and Targets of existing
indicators.
(i) Goal. The M&E Plan will contain
the Goal Indicators listed in the table
below specifying the definition,
baseline, and end of Compact Target for
each.
GOAL LEVEL
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Definition of indicator
Poverty Rate 10 ........................
Relative poverty: Percent of households devoting more than 60 percent of total household
income to food expenses.11
28%
20%
Extreme poverty: Percentage of household devoting more than 80 per cent of total income
to food expenses.12
Economic Growth and Reduction of Poverty.
Indicator
4%
2%
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Result
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GOAL LEVEL—Continued
Result
Indicator
Definition of indicator
Unemployment Rate 13 ............
Percentage of economically active population
who are currently unemployed.
35%
33.6%
Average Income per Household.14
The average annual household consumption
expenditures in cash, in-kind and non consumption expenditures such as savings and
investment and other nonconsumption disbursements (corrected for CPI).
US$6,031
TBD
(ii) Project Objective, Outcome and
Activity Indicators. The M&E Plan will
contain Project Objective, Outcome, and
Activity Indicators which will measure
the results for the 3 (three) main Projects
and are listed below with their
definitions, baseline and targets. Prior to
the initiation of implementation of a
Project Activity, MCC and MCANamibia will agree on a final set of
Baseline
Target
Activity Indicators. The M&E Plan will
contain these indicators or will be
amended to contain these indicators.
PROJECT: EDUCATION 15
OBJECTIVE LEVEL
Result
Indicator
Definition of indicator
Enhanced learning and cognitive
development of students.
Transition Rate of 5th and 8th
Grade Students.
Number of 5th grade students who pass the national transitional examinations for 5th
grades.16
1,528
1,554
Number of 8th grade students who pass the national transitional examinations for 8th
grades.17
2,982
3,018
Percentage of learners achieving D or better in
mathematics, life science, physical science,
and English as a second language on JSC
(grade 10).
Percentage of learners achieving D or better in
mathematics, life science, physical science,
and English as a second language on NSSC
Ordinary Level exams (grade 12).
Percentage completing COSDEC who are full
time or self employed in the sector of studies
within the national industries one year after
completion of required course of studies in the
COSDEC program.
Percentage who are full time or self-employed
one year after completion of vocational skill
training programs.
43%
19 53%
31%
41%
49%
70%
40%
75%
National Pass Rate of JSC and
NSSC Learners in the Basic
Subjects of the DNEA Examination.18
Increased supply level of skills
demanded by employers.
Employment rate of COSDEC
participants in the national industries.
Employment rate of other vocational skill development programs in national industries.
Baseline
Year 5
OUTCOME LEVEL
Result
Indicator
Definition of indicator
Baseline
Year 5
Activity: Improving the Quality of General Education
DNEA examination results
(MCC target schools).20
Percentage of learners at MCC target schools achieving D or better in mathematics, life science, physical
science, and English JSC exam (grade 10).21
Transition rate of 5th and
8th grade students (MCC
target schools).
Percentage of 5th and 8th grade students
passing the national transition examination in MCC target schools.
10 Definitions of Relative and Extreme poverty
inline with that of the NDP 3.
11 Baseline from the National Development Plan
3 (NDP 3). Target taken from the NDP 3 and is thus
inline with National development objectives and
goals.
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12 Baseline
from the NDP 3.
taken from the National Development
Plan 3 (NDP 3) and is thus inline with National
development objectives and goals.
14 Namibia Household Income and Expenditure
Survey 2003/2004 Preliminary Report, March 2006.
13 Target
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43%
53%
5th
1,528
1,554
8th
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Enhanced learning and
cognitive development of
students at MCC target
schools.
2,982
3,018
The stated average annual adjusted income per
household is N$42,129 with per capita income of
N$8,556 and adjusted per capita income of
N$10,357. The baseline figure uses an average
NAD–US$ exchange rate for 2003/04 of N$6,985 :
US$1.
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Survival Rate ......................
22 5th
94.3%
23 8th
80.7%
38.6%
84.6%
40.0%
25 1st
19.7%
19.5%
26 5th
Percentage of 1st, 5th, and 8th grade students who have dropped out or repeated grade levels.
94.1%
24 11th
Repetition Rate ..................
Percentage of 5th, 8th and 11th grade
students who have remained in each
phase of school since first grade.
22.8%
21.1%
22.6%
21.0%
27 8th
Activity: Improving Vocational and Skills Training
Enhanced workforce skills ..
Completion rate of
COSDEC participants.28
Percentage of total participants who completed required course work within the specified time period
of the program.
70%
85%
Completion rate of participants of other Vocational
skill training programs.
Percentage of total participants of other Vocational
skill training who completed required activities within
the specified time period of the program.
TBD
80%
COSDEC enrollment Rate
Total COSDEC participant enrollment within a year .....
1,150
3,000
Vocational Skills training
enrollment rate.29
Total MCC assisted Vocational Skill training program
enrollment within a year.
1,670
2,171
Annual Revenue to NTF ....
Funds contributed to NTF from Employers (Private
sector training levy and other sources) (2008 US$).
US$0
US$1,600,000
Activity: Upgrading Access to and Management of Adequate Textbooks
Gaps filled in the current
provision of books.
% of schools meeting the
target of Textbook Students ratio.30
Total number of schools as a percentage of the total
number of national schools who are meeting the targeted student textbook ratio of 1:2.
TBD
TBD
Efficiency in textbook procurement and delivery.
Textbook Inventory Turning
Rate.31
% of textbook inventory delivered on time to schools
out of the total textbooks procured for a given year.
TBD
95%
Activity: Investment in Regional Study and Resource Centers
Increased use of information for formal education,
informal learning, business, and research.
Resource and learning materials loaned out per
year.32
The total number of library books loaned out per year
in the MCA assisted libraries.
33,921
84,406
Total number of visits to
new RSRCs.
Total number of annual visits to 3 new MCC-funded
RSRCs.
31,000
100,000
Activity: Expanding and Improving Access to Tertiary Finance
Increased financing avail% of qualified financial aid
able for tertiary education.
applicants receiving loans
for the school year.
Percentage of the total qualified financial aid applicants enrolled in tertiary institutions who actually received students loans for the school year.
20%
60%
Repayment rates 33 ............
Percentage of loans awarded under the new system
being paid on time.
20%
75%
PROJECT: TOURISM
OBJECTIVE LEVEL
Result
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Growth of tourism industry targeting poor beneficiaries.
Indicator
Definition of indicator
Annual total tourist arrivals in
Namibia by origin.34
Total number of tourist arrivals recorded per
annum (excluding South African and Angolan multi purpose business-tourism visits).
Total direct employment created within the
tourism industry by travel and tourism companies excluding government agencies and
supplier company employments.
Increases in income of HH in targeted communal conservancies areas.
Total Tourism Industry employment.35
Increased Household (HH) income.36
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Baseline
11AUN2
Year 5
864,451
1,057,000
21,508
24,573
27,885
41,827
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PROJECT: TOURISM—Continued
OBJECTIVE LEVEL
Result
Indicator
Definition of indicator
Baseline
Year 5
Activity: Improving Management and Infrastructure in Etosha National Park
Improved management and
management efficiency of the
ENP.
Total ENP revenue 37 ...............
Park attendance 38 ...................
Annual total revenue generated by ENP including gate receipts and concession fees
(2007 US$).
The annual total park attendance for ENP
based on park entry records.
2,963,538
4,142,529
200,000
293,000
19,342
40 30,947
Activity: Marketing Namibia in Tourism
Increased awareness of Namibia’s tourism products.
Number of tourist arrivals from
new targeted markets.
Total number of tourist arrivals recorded for
new targeted markets (target expressed as
a percent change over the baseline) 39.
Activity: Ecotourism Development for Communal Conservancies
Conservancy
benefits
to
households and community.
41 34%
75%
Total revenue to targeted registered conservancies.42
The total revenue generated by all conservancies supported by MCC—including inkind revenues (target expressed as a percent change over the baseline, 2008 US$).
2,952,175
4,149,422
Of 17 established conservancies (registered before Aug 1, 2003).
44 9
16
Of 14 beginning conservancies (registered
after Aug 1, 2003).
Increased commercial capacity
of conservancies.
Fraction of conservancy revenues paid out as
household income/dividends plus amounts
invested in community projects (schools,
clinics, social services) and new enterprise
expansion. Figure is the average across all
MCC-supported conservancies.
45 0
7
Conservancy sustainability
The number of conservancies achieving a
positive net income 43.
PROJECT: AGRICULTURE
OBJECTIVE LEVEL
Result
Indicator
Definition of indicator
Baseline
Year 5
Increased health of cattle ..........
Mortality Rate 46 .......................
Percentage of the total population that dies of
diseases per annum NCAs.
0.03%
TBD
Enhanced and efficient marketing system.
Annual Turnover 47
Market).
(formal
Number of cattle slaughtered in formal markets (public and private abattoirs) in the
NCAs.
19,000
28,000
Increased INP growth with benefits accruing to households.
Percent increase in INP revenue.
Percent increase in INP revenue from base
year (corrected for CPI inflation) among
members of PPOs targeted for assistance.
na
50%
OUTCOME LEVEL
Result
Indicator
Definition of indicator
Baseline
Year 5
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Activity: Livestock Activity
Provision of High Quality Veterinary Services.
CBPP vaccination Rate 48 ........
Frequency of NCA homestead/
village visits by DVS.
Efficient Traceability system ......
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Total
livestock
movement
transactions recorded.49
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Percentage of livestock in the NCAs vaccinated against CBPP.
Average number of service contacts per
household per year by DVS.
78%
95%
1
2
Total recorded livestock movements through
transit holdings such as market places and
exhibition sites.
TBD
TBD
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OUTCOME LEVEL—Continued
Result
Definition of indicator
Number of livestock tagged in
the NCAs.
Enhanced efficiency of livestock
quarantine and marketing.
Indicator
Baseline
Year 5
Number of livestock tagged in the NCAs under
MCC mass tagging (cumulative) and subsequent owner tagging.
0
1,170,000
Post farmgate cost reduction ..
The cost saving to herders from improvements
in the efficiency of marketing, transport, and
quarantining of livestock.
0
50 50%
19%
50%
0%
40%
0
67%
Activity: Land Access and Management Activity
Community adoption of Rangeland Management techniques
and methodologies.
Value of livestock sold by communities in formal markets.51
Average percent difference in total value of
livestock sold in previous year between target communities adopting techniques and
comparison communities.
Adoption rate of improved Percentage of targeted communities practicing
rangeland
management
appropriate rangeland management techmethodology and techniques.
niques and methodology.
Activity: Indigenous Natural Products Activity
Market access for INPs .............
Percentage of targeted PPOs
granted certification.
hsrobinson on PROD1PC76 with NOTICES2
(b) Data Collection and Reporting. The
M&E Plan will establish guidelines for
15 Education indicators with target from ETSIP
will be adjusted in accordance with the annual
ETSIP reviews.
16 In the absence of disaggregated data specific for
the 47 target schools the baseline represents the
national average for all schools offering grade 5,
calculated for 36 schools, out of the target 47 that
offers grade 5. To be revised once disaggregated
data for the 47 target schools is available. Target is
based on an average annual rate of increase of
0.329% per annum for transition of 5th graders. To
be revised once disaggregated data for the 47 target
schools is available. Data from EMIS 2007.
17 In the absence of disaggregated data specific for
the 47 target schools the baseline represents the
national average for all schools offering grade 8,
calculated for all 47 schools offering grade 8. To be
revised once disaggregated data for the 47 target
schools is available. Target is based on an average
annual rate of increase of 0.241% per annum for
transition of 8th graders. To be revised once
disaggregated data for the 47 target schools is
available. Data from EMIS 2007.
18 ETSIP target for 2011 = 52.1%. ETSIP targets
are being reviewed so this target will be revised
once ETSIP data are available (July 08).
19 ETSIP target for 2011 = 62.9%. ETSIP targets
are being reviewed so this target will be revised
once ETSIP data available (July 08).
20 This is representative of the national average of
all schools. A baseline will be established for the
MCC target schools.
21 MCC target school figures only include junior
secondary as most MCC target schools only offer
this level to date. As more schools begin offering
senior secondary, an indicator may be added for the
NSSC.
22 Target based on annual average rate of change
(for 2000–2006) of 0.04%; to be revised against
revised ETSIP targets. Data from EMIS 2007.
23 Target based on annual average rate of change
(for 2000–2006) of 0.94%; to be revised against
revised ETSIP targets. Data from EMIS 2007.
24 Target based on annual average rate of change
(for 2000–2006) of 0.68%; but to be revised against
revised ETSIP targets. Data from EMIS 2007.
25 Target based on annual average rate of change
(for 2000–2006) of 0.341%; but to be revised against
revised ETSIP targets. Data from EMIS 2007.
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Percentage of targeted PPOs certified for organic production and fair trade status.
26 Target based on annual average rate of change
(for 2000–2006) of 0.15%; but to be revised against
revised ETSIP targets. Data from EMIS 2007.
27 Target based on annual average rate of change
(for 2000–2006) of 0.132%; but to be revised against
revised ETSIP targets. Data from EMIS 2007.
28 ETSIP indicator with a baseline target for 2008.
29 Year 5 Target is based on a 30% increase of the
baseline.
30 Baseline to be determined during MCC funded
textbook survey. Target of 1 textbook per every 2
students inline with ETSIP target and can be
amended against revised ETSIP targets.
31 Baseline to be determined during MCC funded
textbook survey.
32 Baseline from MoE. Year 5 target is based on
an annual increase of 20%.
33 Baseline based on loan repayment rate for 2007.
34 NTB data.
35 Baseline data is based on preliminary figures
from Namibia’s 2007 Tourism Satellite Accounts
(TSA). The year 5 target is based on projected 2.7%
annual growth.
36 Baseline is based on average income to
conservancy households for the 31 MCC target
conservancies at an average US$–NAD exchange
rate for 2007 of US$1 : NAD 7.195. The target is
projected as 50% growth of the baseline. To be
confirmed before Compact entry into force.
37 Baseline based on CPI adjusted total revenue
for 2007 at an average US$–NAD exchange rate for
2007 of US$1 : NAD 7.195.
38 Baseline data from MET. Year 1 target is the
same as the baseline as MCA interventions will
only impact from Year 2. The year 5 target is based
on annual 10% growth. The target will be revised
based on the outcome of the MCC-funded Carrying
Capacity study for ENP.
39 Baseline refers only to USA arrivals.
40 The year 5 Target is based on a 60% increase
from the baseline.
41 Baseline is an estimate. Actual figure will be
determined before Compact entry into force.
42 Baseline data is based on 23 registered
conservancies, out of the 31 proposed for MCC
support, that generate revenue (US$1 = N$ 7.195).
The remaining 8 conservancies are emerging with
high potential for revenue generation. The baseline
is corrected for the 2007 average CPI.
43 The calculation of profit (profit = revenue ¥
cost) will include all relevant costs such as in kind
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data collection and reporting, and
identify the responsible parties.
Compliance with data collection and
reporting timelines will be conditions
for disbursements for the relevant
Project Activities as set forth in the
Program Implementation Agreement.
The M&E Plan will specify the data
collection methodologies, procedures,
and analysis required for reporting on
results at all levels. The M&E Plan will
describe any interim MCC approvals for
data collection, analysis, and reporting
plans.
(c) Data Quality Reviews. As
determined in the M&E Plan or as
otherwise requested by MCC, the quality
of the data gathered through the M&E
Plan will be reviewed to ensure that
data reported are as valid, reliable, and
timely as resources will allow. The
objective of any data quality review will
be to verify the quality and the
services from donors (i.e. negotiating assistance and
auditing services) and amortization of capital
investment.
44 Baseline is an estimate. Actual figure will be
determined before Compact entry into force.
45 Baseline is an estimate. Actual figure will be
determined before Compact entry into force.
46 Baseline is based on total mortality as
percentage of total estimated cattle population in
the NCA. Data will be revised against the outcome
of the MCC funded livestock survey.
47 Baseline data from Meatco. Target is projected
at 8% annual growth.
48 Baseline data from Directorate of Veterinary
Services (DVS), MAWF. Target is projected at 4%
annual growth.
49 Baselines and targets to be determined during
the MCC-funded livestock survey.
50 Estimation from MCC ERR calculation.
51 Baseline calculated as percent difference in the
average value of cattle sold in 2006 and 2007. Data
from Meatco.
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consistency of performance data, across
different implementation units and
reporting institutions. Such data quality
reviews also will serve to identify where
those levels of quality are not possible,
given the realities of data collection.
(d) Management Information System.
The M&E Plan will describe the
information system that will be used to
collect data, store, process and deliver
information to relevant stakeholders in
such a way that the Program
information collected and verified
pursuant to the M&E Plan is at all times
accessible and useful to those who wish
to use it. The system development will
take into consideration the requirement
and data needs of the components of the
Program, and will be aligned with MCC
existing systems, other service
providers, and ministries.
(e) Role of MCA-Namibia. The
monitoring and evaluation of this
Compact spans across three discrete
Projects and will involve a variety of
governmental, non-governmental, and
private sector institutions. MCANamibia holds full responsibility for
implementation of the M&E Plan. MCANamibia will oversee all Compactrelated monitoring and evaluation
activities conducted by each of the
Projects, ensuring that data from all
implementing entities is consistent, and
accurately reported and aggregated into
regular Compact performance reports as
described in the M&E Plan.
4. Evaluation Component
The Evaluation Component of the
M&E Plan will contain three types of
evaluations: Impact Evaluations, Project
Performance Evaluations, and Special
Studies. Plans for each type of
evaluation will be finalized before MCC
Disbursement for specific Program or
Project activities. The Evaluation
Component of the M&E Plan will
describe the purpose of the evaluation,
methodology, timeline, required MCC
approvals, as well as the process for
collection and analysis of data for each
evaluation. The results of all evaluations
will be made publicly available in
accordance with MCC Guidelines for
Monitoring and Evaluation Plans.
(a) Impact Evaluation: The M&E Plan
will include a description of the
methods to be used for impact
evaluations and plans for integrating the
evaluation method into project design.
Based on in-country consultation with
stakeholders, the following strategies
outlined below were jointly determined
as having the strongest potential for
rigorous impact evaluation. The M&E
Plan will further outline in detail these
methodologies. Final impact evaluation
strategies are to be jointly determined
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before the approval of the M&E Plan and
before entry into force of this Compact.
The following is a summary of the
potential impact evaluation
methodologies:
(i) Agriculture Project: The CBLRM
Activity will be subjected to rigorous
impact evaluation. The evaluation will
address the effectiveness of the Activity
in improving herders’ value, grade and
incomes. As the Activity is envisioned
as a pilot, the evaluation will contribute
to the justification for scaling up the
Activity through arrangements outside
this Compact. The evaluation will
include measurement of outcomes of
communities outside the target
communities. The appropriate rigorous
methodology will be used.
(ii) Education Project: The purpose of
the impact evaluation will be to assess
the effectiveness of the Education
Quality Activity through: (1) The
quantity of education services provided;
(2) the quality of education services
provided; and (3) learning outcomes.
The evaluation will include
measurements taken from non-MCC
target schools to establish a comparison
group.
The evaluation may also address the
Textbook Activity and other activities
that may improve school supervision.
(b) Projects Evaluation. The M&E Plan
will make provision for project level
evaluations. MCA-Namibia, with the
prior written approval of MCC, will
engage independent evaluators to design
the Project Performance Evaluations to
be conducted at the end of each Project
or MCC may engage the independent
evaluators. The Project Performance
Evaluations must at a minimum (i)
evaluate the efficiency and effectiveness
of the Project Activities; (ii) estimate,
quantitatively and in a statistically valid
way, the causal relationship between
the expected impact (to the extent
possible), the intended outcomes and
outputs; (iii) determine if and analyze
the reasons why this Compact Goal,
Program Objective and Project
Objectives were or were not achieved;
(iv) identify positive and negative
unintended results of the Program; (v)
provide lessons learned that may be
applied to similar projects; (vi) assess
the likelihood that results will be
sustained over time; and (vii) any other
guidance and direction that will be
provided in the M&E Plan. To the extent
engaged by MCA-Namibia, such an
independent evaluator will review the
plans for the collection of baseline data
and, as applicable, plans for selecting
comparison groups.
(i) Special Studies. The M&E Plan will
include a description of the methods to
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46745
be used for Special Studies funded
through this Compact or by MCC.
Plans for conducting the Special
Studies will be determined jointly
between MCA-Namibia and MCC before
the approval of the M&E Plan and before
entry into force of this Compact. The
M&E Plan will identify and make
provision for any other special studies,
ad hoc evaluations, and research that
may be needed as part of the monitoring
and evaluating of this Compact. Either
MCC or MCA-Namibia may request
special studies or ad hoc evaluations of
Projects, Project Activities, or the
Program as a whole prior to the
expiration of the Compact Term. When
MCA-Namibia engages the evaluator,
the evaluator will be an externally
contracted and independently source
selected by MCA-Namibia. The
aforementioned engagement will be
subject to the prior written approval of
MCC, following a tender in accordance
with the MCA-Namibia Procurement
Rules, and in accordance with any
relevant Implementation Letter or
supplemental agreement. Contract terms
must ensure non-biased results and the
publication of results.
(c) Request for Ad Hoc Evaluation or
Special Study: If MCA-Namibia requires
an ad hoc independent evaluation or
special study at the request of Namibia
for any reason, including for the
purpose of contesting an MCC
determination with respect to a Project
or Project Activity or to seek funding
from other donors, no MCC Funding or
MCA-Namibia resources may be applied
to such evaluation or special study
without MCC’s prior written approval.
5. Other Components of the M&E Plan
In addition to the Monitoring and
Evaluation Components, the M&E Plan
will include the following components
for the Program, Projects and Project
Activities, including, where
appropriate, roles and responsibilities of
the relevant parties and providers:
(a) Costs. A detailed cost estimate for
all components of the M&E Plan.
(b) Assumptions and Risks. Any
assumption and risk external to the
Program that underlies the
accomplishment of the Objectives and
Project Activity Outcomes. However,
such assumptions and risks will not
excuse Parties’ performance unless
otherwise expressly agreed to in writing
by all Parties.
6. Implementation of the M&E Plan
(a) Approval and Implementation.
The approval and implementation of the
M&E Plan, as amended from time to
time, will be in accordance with this
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M&E Annex, PIA, and any other
relevant supplemental agreement.
hsrobinson on PROD1PC76 with NOTICES2
Annex IV Conditions to Disbursement
of Compact Implementation Funding
Capitalized terms used in this Annex
IV and not defined in this Compact will
have the respective meanings assigned
thereto in the Program Implementation
Agreement.
1. Conditions to Each CIF Disbursement
(a) Delivery by Namibia (or MCANamibia) to MCC of the following
documents, in form and substance
satisfactory to MCC:
(i) a complete, correct and fully
executed Disbursement Request for the
relevant Disbursement Period, together
with the Periodic Reports covering such
Disbursement Period.
(ii) any proposed waiver or deferral
(together with a justification) of any
condition to Disbursement.
(iii) a completed Detailed Financial
Plan covering Compact Implementation
Funding.
(b) Prior to the deposit of any
Disbursement of Compact
Implementation Funding (each a ‘‘CIF
Disbursement ’’) into any Permitted
Account in accordance with an
approved Disbursement Request, MCC
will have received satisfactory evidence
of the establishment of the Permitted
Accounts.
(c) The monitoring and evaluation
officer for MCA-Namibia has been
selected and approved by MCC and
remains engaged, or in the event a
position is vacant, MCA-Namibia is
actively recruiting for the position.
(d) The Fiscal Agent Agreement shall
be executed and effective and the Fiscal
Agent shall be mobilized.
(e) The Procurement Agent Agreement
shall be executed and effective and the
Procurement Agent shall be mobilized.
(f) The Bank Agreement shall be
executed and effective and the Bank
shall be mobilized.
(g) If applicable, the tax agreements
described in Section 2.8(b) of this
Compact shall be executed and
effective, together with any laws, rules
or regulations necessary to give effect
thereto.
(h) MCC is satisfied, in its sole
discretion, that (i) the activities being
funded by such CIF Disbursement are
necessary, advisable or otherwise
consistent with the goal of facilitating
the implementation of the Compact and
will not violate any applicable law or
regulation; (ii) no material default or
breach of any covenant, obligation or
responsibility by Namibia, MCANamibia or any Namibia entity has
occurred and is continuing under this
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Compact or any supplemental
agreement; (iii) there has been no
violation of, and the use of requested
funds for the purposes requested will
not violate, the limitations on use or
treatment of MCC Funding set forth in
this Compact, including under Section
2.7; (iv) any Taxes paid with MCC
Funding through the date 90 days prior
to the start of the applicable
Disbursement Period have been
reimbursed by Namibia in full in
accordance with Section 2.8 of this
Compact; and (v) Namibia has satisfied
all of its payment obligations, including
any insurance, indemnification, tax
payments or other obligations, and
contributed all resources required from
it, under this Compact and any
supplemental agreement.
(i) Namibia has provided MCC with
evidence that the regulations exempting
the Projects and contractors to be
engaged to work on the Projects from
the provisions of the Architects and
Quantity Surveyors Act 13 of 1979 and
Engineering Profession Act 18 of 1986
have been passed and are in full force
and effect, in each case in accordance
with their terms.
(j) For any CIF Disbursement
occurring after this Compact has entered
into force: MCC is satisfied, in its sole
discretion, that (i) MCC has received the
reports then due from any technical
consultants (including environmental
auditors engaged by MCA-Namibia for
any Project Activity), and all such
reports are in form and substance
satisfactory to MCC; (ii) the
Implementation Plan Documents
submitted to MCC are current and
updated and are in form and substance
satisfactory to MCC, and there has been
satisfactory progress on the components
of the Implementation Plan for any
relevant Projects or Project activities
related to such CIF Disbursement; (iii)
there has been satisfactory progress on
the M&E Plan for the Program, relevant
Project or Project Activity and
substantial compliance with the
requirements of such M&E Plan
(including the targets set forth therein
and any applicable reporting
requirements set forth therein for the
relevant Disbursement Period); (iv) there
has been no material negative finding in
any financial audit report delivered in
accordance with this Compact and
Audit Plan, for the prior two quarters (or
such other period as the Audit Plan may
require); (v) MCC does not have grounds
for concluding that any matter certified
to it in the related MCA Disbursement
Certificate, Fiscal Agent Disbursement
Certificate or Procurement Agent
Certificate is not as certified; and (vi) if
any of the officers or key staff of MCA-
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Namibia have been removed or resigned
and the position remains vacant, MCANamibia is actively engaged in
recruiting a replacement.
(k) MCC has not determined, in its
sole discretion, that an act, omission,
condition, or event has occurred that
would be the basis for MCC to suspend
or terminate, in whole or in part, MCC
Funding in accordance with Section 5.1
of this Compact.
(l) Namibia has provided MCC with
evidence, in form and substance
satisfactory to MCC, that the program
implementation unit that will serve as
the management unit of MCA-Namibia
has been established within NPC and
has been exempted from the application
of the Public Service Commission Act
13 of 1995.
Annex V Definitions
Additional Representative has the
meaning provided in Section 4.2.
Activity has the meaning provided in
Part A of Annex I.
Agriculture Project has the meaning
provided in Part D of Annex I.
Audit Guidelines has the meaning
provided in Section 3.8(a).
Baseline has the meaning provided in
paragraph 3(a) of Annex III.
CBLRM Activity has the meaning
provided in Part D of Annex I.
CEO has the meaning provided in of
Part E of Annex I.
CIF Disbursement has the meaning
provided in paragraph 1(b) of Annex IV.
CLBs has the meaning provided in
Part A of Annex I.
CITES has the meaning provided in
Part D of Annex I.
Communal Land Support Activity has
the meaning provided in Part D of
Annex I.
Compact has the meaning provided in
the Preamble.
Compact Goal has the meaning
provided in Section 1.1.
Compact Implementation Funding
has the meaning provided in Section
2.2(a).
Compact Records has the meaning
provided in Section 3.7(a).
Compact Term has the meaning
provided in Section 7.4.
Conservancy Support Activity has the
meaning provided in Part C of Annex I.
COSDECs has the meaning provided
in Part A of Annex I.
Covered Provider has the meaning
provided in Section 3.7(c).
Disbursement has the meaning
provided in Section 2.4.
EA has the meaning provided in Part
A of Annex I.
Education Project has the meaning
provided in Part B of Annex I.
Education Quality Activity has the
meaning provided in Part B of Annex I.
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46747
MCC Web site has the meaning
provided in Section 2.7.
MoE has the meaning provided in of
Part B of Annex I.
MoF has the meaning provided in of
Part C of Annex I.
Monitoring Component has the
meaning provided in paragraph 1 of
Annex III.
Multi-Year Financial Plan Summary
has the meaning provided in paragraph
1 of Annex II.
Namibia has the meaning provided in
the Preamble.
NCAs has the meaning provided of
Part A of Annex I.
NPC has the meaning provided in
Section 3.2(b).
NPC Act has the meaning provided in
Section 3.2(b).
NTA has the meaning provided of Part
B of Annex I.
NTF has the meaning provided in Part
B of Annex I.
OMB has the meaning provided in
Section 3.8(b).
OP 4.12 has the meaning provided
Part A of Annex I.
Party and Parties has the meaning
provided in the Preamble.
Performance Targets has the meaning
provided in Part C of Annex I.
Permitted Account has the meaning
provided in Section 2.4.
PPOs has the meaning provided Part
D of Annex I.
Principal Representative has the
meaning provided in Section 4.2.
Procurement Agent has the meaning
provided in of Part E of Annex I.
Program has the meaning provided in
the Preamble.
Program Funding has the meaning
provided in Section 2.1.
Program Implementation Agreement
or PIA has the meaning provided in
Section 3.1.
Program Objective has the meaning
provided in Section 1.2.
Project Activity Indicators has the
meaning provided in paragraph 3(a) of
Annex III.
Project Objective(s) has the meaning
provided in Section 1.3.
Project Objective Indicators has the
meaning provided in paragraph 3(a) of
Annex III.
Project(s) has the meaning provided
in Section 6.2(b).
Provider has the meaning provided in
Section 3.7(c).
RAP has the meaning provided in Part
A of Annex I.
Resettlement means involuntary
resettlement, specifically (a) the
involuntary taking of land resulting in
(i) relocation or loss of shelter; (ii) loss
of assets or access to assets; or (iii) loss
of income sources or means of
Continued
EIA has the meaning provided in Part
A of Annex I.
EMP has the meaning provided in Part
A of Annex I.
ENP has the meaning provided in Part
C of Annex I.
ENP Activity has the meaning
provided in Part C of Annex I.
Evaluation Component has the
meaning provided in paragraph 1 of
Annex III.
Excess CIF Amount has the meaning
provided in Section 2.2(d).
Financial Plan Annex has the
meaning provided in Annex II.
Fiscal Agent has the meaning
provided in Part E of Annex I.
Goal Indicators has the meaning
provided in paragraph 3(a) of Annex III.
GRN means the Government of the
Republic of Namibia.
HAMU has the meaning provided in
Part B of Annex I.
Implementation Letter has the
meaning provided in Section 3.5.
Implementing Entity has the meaning
provided Part E of Annex I.
Implementing Entity Agreement has
the meaning provided in Part E of
Annex I.
Indicators has the meaning provided
in paragraph 3(a) of Annex III.
INP has the meaning provided in of
Part A of Annex I.
INP Activity has the meaning
provided in Part D of Annex I.
INP Innovation Fund has the meaning
provided in Part D of Annex I.
Inspector General has the meaning
provided in Section 3.8(a).
IPTT has the meaning provided in
Part D of Annex I.
Land Access and Management
Activity has the meaning provided in
Part D of Annex I.
Livestock Market Efficiency Fund has
the meaning provided in Part D of
Annex I.
Livestock Support Activity has the
meaning provided in Part D of Annex I.
M&E Annex has the meaning
provided in Annex III.
M&E Plan has the meaning provided
in Annex III.
Marketing Activity has the meaning
provided in Part C of Annex I.
MCA Act has the meaning provided in
Section 2.2(a).
MCA-Namibia has the meaning
provided in Section 3.2(b).
MCA-Namibia Procurement Rules has
the meaning provided in Section 3.6.
MCC has the meaning provided in the
Preamble.
MCC Environmental Guidelines has
the meaning provided in Section 2.7(c).
MCC Funding has the meaning
provided in Section 2.3.
MCC Gender Policy has the meaning
provided of Part A of Annex I.
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livelihood, whether or not the affected
persons must move to another location;
or (b) the involuntary restriction of
access to legally designated parks and
protected areas resulting in adverse
impacts on the livelihoods of the
displaced persons.
RSRC Activity has the meaning
provided in Part B of Annex I.
RSRCs has the meaning provided in
Part B of Annex I.
SEA has the meaning provided Part A
of Annex I.
SPAN has the meaning provided in
Part C of Annex I.
Target has the meaning provided in
paragraph 3(a) of Annex III.
Taxes has the meaning provided in
Section 2.8(a).
Tertiary Education Finance Activity
has the meaning provided in Part B of
Annex I.
Textbook Activity has the meaning
provided in Part B of Annex I.
Tourism Project has the meaning
provided in Part C of Annex I.
US$ means United States Dollars.
USG means the Government of the
United States of America.
VET has the meaning provided in Part
B of Annex I.
Vocational and Skills Training
Activity has the meaning provided in
Part B of Annex I.
Annex VI
Rules
MCA-Namibia Procurement
Part 1. Conduct and Administration of
Procurement
The principles, rules and procedures
agreed herein (‘‘Procurement Rules’’ or
‘‘Rules’’) shall govern the conduct and
administration by MCA-Namibia of the
procurement of the goods, works,
consultant and non-consultant services
that need to be acquired to implement
the projects funded under the Compact
(‘‘Project’’ or ‘‘Projects’’).
Section 1. A. Procurement Rules:
Procurement of Goods, Works and NonConsultant Services
I. Introduction
Purpose
1.1 The principles, rules and
procedures set out in this Section 1.A of
these Rules shall govern the conduct
and administration of the procurement
of the goods, works and non-consultant
services 1 that need to be acquired to
1 References to ‘‘goods’’ and ‘‘works’’ in these
Rules include related services such as
transportation, insurance, installation,
commissioning, training, and initial maintenance.
‘‘Goods’’ includes commodities, raw materials,
machinery, equipment, and industrial plants. The
provisions of these Rules also apply to services
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implement the Projects under the
Compact.
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General Considerations
1.2.1 MCA-Namibia is responsible
for implementing the Projects, and
therefore for selecting the contractors
and suppliers, and awarding and
subsequently administering the
contracts. While in practice the specific
procurement rules and procedures to be
followed in the implementation of a
Project depend on the circumstances of
the particular case, the following four
considerations (the ‘‘Procurement
Principles’’) are agreed to generally
guide the application of these Rules: 2
(a) Open, fair and competitive
procedures used in a transparent
manner to solicit, award and administer
contracts to procure goods, works and
non-consultant services;
(b) Solicitations for goods, works and
non-consultant services shall be based
upon a clear and accurate description of
the goods, works or non-consultant
services to be acquired;
(c) Contracts shall be awarded only to
qualified and capable suppliers and
contractors that have the capability and
willingness to perform the contracts in
accordance with the terms and
conditions of the applicable contracts
and on a cost-effective and timely basis;
and
(d) No more than a commercially
reasonable price (as determined, for
example, by a comparison of price
quotations and market prices) shall be
paid to procure goods, works and nonconsultant services.
1.2.2 MCA-Namibia shall ensure
that all the procurements for goods,
works and non-consultant services in
furtherance of the Compact and funded
in whole or in part, directly or
indirectly, with MCC funding shall
comply with these Procurement
Principles.
1.3 A competitive bidding process
(‘‘Competitive Bidding’’ or ‘‘CB’’) shall
serve as the standard for all
procurements for all MCC-funded
goods, works, and non-consultant
services conducted in accordance with
these Rules as set out in Sub-Section
1.A.II below, except in those instances
where MCC and MCA-Namibia agree to
pursue other methods of procurement.
Sub-Section 1.A.III describes these
other methods of procurement and the
circumstances under which their
which are bid and contracted on the basis of
performance of a measurable physical output, such
as drilling, mapping, and similar operations. The
Rules governing consultant services are set out
below at Section 1.B.
2 These four principles are set out in Section 3.6
of the Compact.
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application would be more appropriate.
The particular methods to be followed
for procurements under the Compact
shall be set out in Procurement Plans
approved by MCC.
1.4 Reserved.
Applicability of Section 1.A of These
Rules
1.5 The procedures outlined in this
Section 1.A of these Rules apply to all
contracts for goods, works and nonconsultant services funded by MCC
under the Compact.3
Eligibility
1.6 To foster competition MCC
permits firms and individuals from
almost all countries 4 to offer goods,
works, and non-consultant services for
MCC-funded Projects. Any conditions
for participation shall be limited to
those that are essential to ensure the
firm’s capability to fulfill the contract in
question.
1.7 In connection with any MCCfunded contract, MCA-Namibia shall
not deny pre- or post-qualification to a
firm for reasons unrelated to its
capability and resources to perform the
contract successfully; nor shall MCANamibia disqualify any bidder for such
reasons. Consequently, MCA-Namibia
should carry out due diligence on the
legal, technical and financial
qualifications of bidders to be assured of
their capabilities in relation to the
specific contract.
1.8 As exceptions to the foregoing:
(a) Firms of a country or goods
manufactured in a country may be
excluded if, (i) as a matter of law or
official regulation, the Republic of
Namibia prohibits commercial relations
with that country, provided that MCC is
satisfied that such exclusion does not
preclude effective competition for the
supply of goods or works required, or
(ii) by an act of compliance with a
decision of the United Nations Security
Council taken under Chapter VII of the
Charter of the United Nations, the
Republic of Namibia prohibits any
import of goods from, or payments to, a
particular country, person, or entity.
Where the Republic of Namibia
prohibits payments to a particular firm
or for particular goods by such an act of
compliance, that firm may be excluded.
(b) A firm which has been engaged to
provide consultant services for the
3 This includes those cases where MCA-Namibia
employs an independent procurement agent, but
excludes tenders awarded by MCC under its own
procurement rules.
4 Firms and individuals from any country subject
to sanction or restriction by law or policy of the
United States are not eligible to compete for MCCfunded contracts. See Paragraph 1.8(e) of Section
1.A of these Rules.
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preparation or implementation of a
Project, and any of its affiliates, shall be
disqualified from subsequently
providing goods, works, consultant or
non-consultant services resulting from
or directly related to the firm’s
consultant services for such preparation
or implementation. This provision does
not apply to the various firms
(consultants, contractors, or suppliers)
which together are performing the
contractor’s obligations under a turnkey
or design and build contract.5
(c) Government-owned enterprises in
the Republic of Namibia may participate
if they are receiving no state subsidy
and can demonstrate that they do not
receive a cross-subsidy of income as a
result of statutory powers.6
(d) A firm declared ineligible through
MCC’s Excluded Parties Verification
procedures located at https://
www.mcc.gov/documents/mcc-ppgeligibilityverification.pdf shall be
ineligible to be awarded an MCC-funded
contract. This would also remove from
eligibility any procurement from a
country or from a firm that is organized
in or has its principal place of business
or a significant portion of its operations
in any country that is subject to sanction
or restriction by law or policy of the
United States.7
Advance Contracting and Retroactive
Financing
1.9 The process of identifying and
selecting contractors for the provision of
goods, works or non-consultant services
to implement projects funded under the
Compact before the Compact enters into
force is referred to as advance
contracting. Similarly, payments made
under a contract that is signed prior to
the Compact entering into force for
which MCA-Namibia would seek
reimbursement from MCC is known as
retroactive financing. MCA-Namibia
will not engage in any advance
contracting or be entitled to any
retroactive financing, without the prior
approval of MCC.
Joint Ventures
1.10 Any firm may bid
independently or in joint venture
confirming joint and several liability,
with domestic firms and/or with foreign
firms, but MCC does not accept
conditions of bidding which require
mandatory joint ventures or other forms
of mandatory association between firms.
5 See
Paragraph 2.5 of Section 1.A of these Rules.
than Force Account units, as permitted
under Paragraph 3.8 of Section 1.A of these Rules.
7 As of July 2008, this list includes Cuba, Iran,
North Korea, Sudan and Syria.
6 Other
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MCC Review
1.11 MCC shall be entitled to review
MCA-Namibia procurement procedures,
documents, bid evaluations, award
recommendations, and contracts to
ensure that the procurement process is
carried out in accordance with the
agreed procedures. These review
procedures are described in Attachment
1 of these Rules.
Misprocurement
1.12 MCC does not fund
expenditures for goods, works and nonconsultant services which have not been
procured in accordance with the agreed
provisions as detailed in the Compact,
these Rules and the approved
Procurement Plans.8 In such cases, MCC
will declare misprocurement, and may
cancel that portion of the Compact
allocated to the goods, works or nonconsultant services that have been
misprocured if corrective measures
satisfactory to MCC are not taken. MCC
may, in addition, exercise other
remedies provided for under the
Compact. Even once the contract is
awarded after obtaining an approval
from MCC, MCC may still declare
misprocurement if it concludes that the
approval was issued on the basis of
incomplete, inaccurate, or misleading
information furnished by MCA-Namibia
or the terms and conditions of the
contract had been modified without
MCC approval.
References to MCC
1.13 MCA-Namibia shall use the
following language when referring to
MCC in procurement documents:
hsrobinson on PROD1PC76 with NOTICES2
The United States of America, acting
through the Millennium Challenge
Corporation (‘‘MCC’’) and the Republic of
Namibia (the ‘‘Government’’) have entered
into a Millennium Challenge Compact for
Millennium Challenge Account assistance to
help facilitate poverty reduction through
economic growth in the Republic of Namibia
(the ‘‘Compact’’) in the amount of [Insert
amount of Compact] US$ (‘‘MCC Funding’’).
MCA-Namibia on behalf of the Government
intends to apply a portion of the proceeds of
MCC Funding to eligible payments under this
contract. Payments by MCA-Namibia will be
subject, in all respects, to the terms and
conditions, including restrictions on the use
of MCC Funding, of the Compact. No party
other than the Government and MCANamibia shall derive any rights from the
Compact or have any claim to the proceeds
of MCC Funding.
Fraud and Corruption
1.14 MCC requires that all
beneficiaries of MCC funding, including
MCA-Namibia and any bidders,
8 See Paragraphs 1.16.1, 1.16.2 and 1.16.3 of
Section 1.A of these Rules.
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suppliers, contractors, and
subcontractors under any MCC-funded
contracts observe the highest standards
of ethics during the procurement and
execution of such contracts. In
pursuance of this policy, the following
provisions shall apply.
(a) For the purposes of these
provisions, the terms set forth below are
defined as follows:
(i) ‘‘Corrupt practice’’ means the
offering, giving, receiving, or soliciting,
directly or indirectly, of anything of
value to influence the actions of a
public official (including MCA-Namibia
and MCC staff and employees of other
organizations taking or reviewing
selection decisions) in the selection
process or in contract execution or the
making of any payment to any third
party, in connection with or in
furtherance of a contract, in violation of
(aa) the United States Foreign Corrupt
Practices Act of 1977, as amended (15
U.S.C. 78a et seq.) (‘‘FCPA’’), or any
other actions taken that otherwise
would be in violation of the FCPA if the
FCPA were applicable, or (bb) any
applicable law in the Republic of
Namibia;
(ii) ‘‘Fraudulent practice’’ means any
act or omission, including any
misrepresentation, in order to influence
(or attempt to influence) a selection
process or the execution of a contract to
obtain a financial or other benefit, or to
avoid (or attempt to avoid) an
obligation;
(iii) ‘‘Collusive practice’’ means a
scheme or arrangement between two or
more parties, with or without the
knowledge of MCA-Namibia, designed
to establish prices at artificial,
noncompetitive levels or to otherwise
deprive MCA-Namibia of the benefits of
free and open competition;
(iv) ‘‘Coercive practice’’ means
impairing or harming or threatening to
impair or harm, directly or indirectly,
persons or their property, to influence
their participation in a procurement
process, or affect the execution of a
contract;
(v) ‘‘Obstructive practice’’ means:
(aa) Destroying, falsifying, altering or
concealing of evidence material to the
investigation or making false statements
to investigators in order to impede an
investigation into allegations of a
corrupt, fraudulent, coercive, collusive,
or prohibited practice; and threatening,
harassing, or intimidating any party to
prevent it from disclosing its knowledge
of matters relevant to the investigation
or from pursuing the investigation; and
(bb) Acts intended to impede the
exercise of the inspection and audit
rights of MCC provided under the
Compact; and
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46749
(vi) ‘‘Prohibited practice’’ means any
action that violates Section E
(Compliance with Anti-Corruption
Legislation), Section F (Compliance
with Anti-Money Laundering
Legislation) and Section G (Compliance
with Terrorist Financing Statutes and
Other Restrictions) of the ‘‘General
Provisions Annex’’ that will be made a
part of MCC-funded contracts and may
be found on the MCC Web site at
https://www.mcc.gov/guidance/compact/
general_provisions.pdf.
(b) MCA-Namibia will reject a bid
(and MCC will deny approval of a
proposal for contract award) if it
determines that the bidder
recommended for award has, directly or
through an agent, engaged in corrupt,
fraudulent, collusive, coercive,
obstructive or prohibited practices in
competing for the contract in question.
(c) MCC and MCA-Namibia have the
right to sanction a bidder, supplier,
contractor, or subcontractor, including
declaring such party ineligible, either
indefinitely or for a stated period of
time, to be awarded an MCC-funded
contract if at any time either MCANamibia or MCC determines that the
bidder, supplier, contractor, or
subcontractor has, directly or through
an agent, engaged in corrupt, fraudulent,
collusive, coercive, obstructive or
prohibited practices in competing for, or
in executing, such a contract.
(d) MCC and MCA-Namibia have the
right to require that a provision be
included in solicitation documents and
in MCC-funded contracts requiring a
bidder, supplier, contractor, or
subcontractor to permit MCA-Namibia,
MCC, or any designee of MCC, to
inspect its accounts, records and other
documents relating to the submission of
a bid or performance of a MCC-funded
contract and to have them audited by
auditors appointed by MCC or MCANamibia with the approval of MCC.
(e) MCC has the right to cancel the
portion of MCC funding allocated to a
contract if it determines at any time that
representatives of a beneficiary of the
MCC funding engaged in corrupt,
fraudulent, collusive, coercive,
obstructive or prohibited practices
during the selection process or the
execution of a MCC-funded contract,
without MCA-Namibia having taken
timely and appropriate action
satisfactory to MCC to remedy the
situation.
1.15 To the extent required by
Namibian law, MCA-Namibia shall
introduce, into bid forms for large
contracts funded by MCC, an
undertaking of the bidder to observe, in
competing for and executing a contract,
the country’s laws against fraud and
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corruption (including bribery), as listed
in the solicitation documents. In the
event such an undertaking is not
required by Namibian law, MCANamibia may introduce the undertaking
with the approval of MCC.
Procurement Plan
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1.16.1 MCA-Namibia shall prepare
periodic procurement plans, that are
updated at least semi-annually, for
acquiring goods, works and nonconsultant services needed to
implement the Compact (each a
‘‘Procurement Plan’’). Each Procurement
Plan shall be adopted by the governing
body of MCA-Namibia and shall be
submitted to MCC for its approval. Each
Procurement Plan,9 typically covering a
six (6) month period, (a) lists the
particular contracts for the goods,
works, and/or non-consultant services
required to implement the Compact for
the period covered in such Procurement
Plan; (b) identifies the proposed method
of procurement for such contracts as
determined according to these Rules;
and (c) sets forth the estimated value for
each contract.
1.16.2 MCA-Namibia shall ensure
that all goods, works and nonconsultant services shall be procured
using the procurement method
approved in each Procurement Plan.
Compliance, satisfactory to MCC, with
the approved Procurement Plan shall be
a condition precedent to MCC
Disbursements or payments.
1.16.3 MCA-Namibia shall not
initiate any procurement action that is
a substantial deviation 10 from the
applicable adopted and approved
Procurement Plan without the prior
approval of MCC. If MCA-Namibia
determines that such a deviation is
necessary or appropriate, MCA-Namibia
shall submit a request to MCC for its
approval of an amended Procurement
Plan. If approved by MCC, MCANamibia shall comply with any
instructions contained in the MCC
approval, including any publication
requirements. Any substantial deviation
from a Procurement Plan as approved
and adopted shall be submitted to the
governing body of MCA-Namibia for
adoption of the amended Procurement
Plan.
9 When consultant services also need to be
procured, the Procurement Plan must also include
such procurements in accordance with the
requirements at Section 1.5 Par. 1.24 of these Rules.
10 A ‘‘substantial deviation’’ is a change that adds
a procurement action or actions that have a
cumulative value of $10,000 or more, changes the
procurement method, significantly increases or
decreases the budget, or increases the budget
allocations above the threshold for the designated
method of procurement or selection procedure.
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II. Competitive Bidding
A. General
Introduction
2.1 The objective of Competitive
Bidding, as described in these Rules, is
to provide all eligible prospective
bidders 11 with timely and adequate
notification of MCA-Namibia’s
requirements and an equal opportunity
to bid for the required goods, works and
non-consultant services.
Type and Size of Contracts
2.2 The solicitation documents shall
clearly state the type of contract to be
entered into and contain the proposed
contract provisions appropriate for the
type of contract to be used.
Reimbursable cost contracts are
acceptable to MCC only in exceptional
circumstances such as conditions of
high risk or where costs cannot be
determined in advance with sufficient
accuracy. Such contracts shall include
appropriate incentives to limit costs and
shall reference MCC Cost Principles
(‘‘MCC Cost Principles’’) found at the
MCC Web site, https://www.mcc.gov.
Requirements contracts, indefinite
delivery-indefinite quantity (‘‘IDIQ’’)
contracts and blanket purchase
agreements may also be used.
2.3 The size and scope of individual
contracts will depend on the magnitude,
nature, and location of the Project. For
Projects requiring a variety of goods and
works, separate contracts generally are
awarded for the supply and/or
installation of different items of
equipment and plant 12 and for the
works.
2.4 For a Project requiring similar
but separate items of goods or works,
bids may be invited under alternative
contract options that would attract the
interest of both small and large firms
which could be allowed, at their option,
to bid for individual contracts (slices) or
for a group of similar contracts
(package). All bids and combinations of
bids shall be received by the same
deadline and opened and evaluated
simultaneously so as to determine the
bid or combination of bids offering the
lowest evaluated cost to MCANamibia.13
2.5 In certain cases a turnkey
contract may be required under which
the design and engineering, the supply
and installation of equipment, and the
construction of a complete facility or
11 See
Paragraphs 1.6, 1.7 and 1.8 of Section 1.A
of these Rules.
12 For purposes of these Rules, ‘‘plant’’ refers to
installed equipment, as in a production facility.
13 See Paragraphs. 2.49–2.54 of Section 1.A of
these Rules for the bid evaluation procedures.
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works are provided under one contract.
Alternatively, MCA-Namibia may
remain responsible for the design and
engineering, and invite bids for a single
responsibility contract for the supply
and installation of all goods and works
required for the Project component.
Design and build, and management
contracting contracts may also be
appropriate.14
Two-Stage Bidding
2.6 In the case of turnkey contracts
or contracts for large complex facilities
or works of a special nature, or complex
information and communication
technology, it may be undesirable or
impractical to prepare complete
technical specifications in advance. In
such a case, a Two-Stage Bidding
procedure may be used, under which
first un-priced technical proposals on
the basis of a conceptual design or
performance specifications are invited,
subject to technical as well as
commercial clarifications and
adjustments, to be followed by amended
bidding documents 15 and the
submission of final technical proposals
and priced bids in the second stage.
Notification and Advertising
2.7 On at least a semi-annual basis,
MCA-Namibia shall publicize the
procurements planned for the upcoming
period as identified in the adopted
Procurement Plan, which was approved
by MCC (each a ‘‘General Procurement
Notice’’). The General Procurement
Notice shall be in a form acceptable to
MCC and include information derived
from the Procurement Plan and the
name, telephone (or fax) number, and
e-mail and postal address of MCANamibia agent responsible for
procurement and the address of the Web
site(s) where Specific Procurement
Notices will be posted. If known, the
scheduled date for availability of
solicitation documents for each
procurement (including prequalification
or bidding documents) should be
indicated. Such solicitation documents
shall not be released to the public
earlier than the date of publication of
the General and Specific Procurement
Notices. The General Procurement
Notice shall be advertised in a manner
to provide reasonable notice of planned
procurements to potential suppliers and
contractors. Advertisement of the
14 Also see Paragraphs 3.14 and 3.15 of Section
1.A of these Rules for performance-based
contracting.
15 In revising the bidding documents in the
second stage MCA-Namibia should respect the
confidentiality of the bidders’ technical proposals
used in the first stage, consistent with requirements
of transparency and intellectual property rights.
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General Procurement Notice shall
include posting in English at MCANamibia’s Web site (or such other
appropriate Web site designated by
MCA-Namibia and approved by MCC),
the Development Gateway Market Web
site at www.dgmarket.com (‘‘dgMarket’’)
and the United Nations Development
Business online Web site at
www.devbusiness.com (‘‘UNDB
Online’’).16 MCA-Namibia shall also
publish the General Procurement Notice
in a newspaper of wide circulation in
the Republic of Namibia and in such
other media outlets as appropriate or as
requested from time to time by MCC.
2.8 Invitations to prequalify or to
bid, as the case may be, shall be
advertised as Specific Procurement
Notices (each, a ‘‘Specific Procurement
Notice’’). For contracts for Goods and
Non-consulting services valued at or
over US $200,000 and contracts for
Works valued at or over US $1,000,000,
such invitations shall be published in at
least one newspaper of national
circulation in the Republic of Namibia,
posted on MCA-Namibia’s Web site (or
such other appropriate Web site
designated by MCA-Namibia and
approved by MCC) and at dgMarket Web
site and UNDB Online. Publication in
local print and broadcast and other
national and international media is
encouraged as long as the posting does
not pre-date the required postings.
For contracts for Works valued at or
over US$200,000 and under
US$1,000,000, such invitations shall be
published in at least one newspaper of
national circulation in the Republic of
Namibia and posted on MCA-Namibia’s
Web site (or such other appropriate Web
site designated by MCA-Namibia and
approved by MCC). The text of the
notice may be subject to prior approval
by MCC. Notification shall be given in
sufficient time to enable prospective
bidders to obtain prequalification or
bidding documents and prepare and
submit their responses taking into
consideration the estimated value of the
contract and period of advance notice
given with the General Procurement
Notice.17
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Prequalification of Bidders
2.9 Prequalification is usually
necessary for large or complex works, or
16 UNDB is a publication of the United Nations.
Subscription information is available from:
Development Business, United Nations, GCPO Box
5850, New York, NY 10163–5850, USA (Web site:
https://www.devbusiness.com; e-mail:
dbsubscribe@un.org); Development Gateway Market
is an electronic portal of Development Gateway
Foundation, 1889 F Street, NW., Washington, DC
20006, USA (Web site: https://www.dgmarket.com).
17 Also see Paragraph 2.44 of Section 1.A of these
Rules.
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in any other circumstances in which the
high costs of preparing detailed bids
could discourage competition, such as
custom designed equipment, industrial
plants, specialized services, some
complex information and technology
and contracts to be let under turnkey,
design and build, or management
contracting. This also ensures that
invitations to bid are extended only to
those who have adequate capabilities
and resources. Prequalification shall be
based entirely upon the capability and
resources of prospective bidders to
perform the particular contract
satisfactorily, taking into account their
(a) experience and past performance on
similar contracts, (b) capabilities with
respect to personnel, equipment, and
construction or manufacturing facilities,
and (c) financial position.
2.10 The invitation to prequalify for
bidding on specific contracts or groups
of similar contracts shall be advertised
as described in Paragraphs 2.7 and 2.8
above. The scope of the contract and a
clear statement of the requirements for
qualification shall be sent to those who
responded to the invitation. All such
applicants that meet the specified
criteria shall be allowed to bid. MCANamibia shall inform all applicants of
the results of prequalification. As soon
as prequalification is completed, the
bidding documents shall be made
available to the qualified prospective
bidders. For prequalification for groups
of contracts to be awarded over a period
of time, a limit for the number or total
value of awards to any one bidder may
be made on the basis of the bidder’s
resources. The list of prequalified firms
in such instances shall be updated
periodically. Verification of the
information provided in the submission
for prequalification shall be confirmed
at the time of award of contract, and
award may be denied to a bidder that is
judged no longer to have the capability
or resources to perform the contract
successfully.
B. Bidding Documents
General
2.11 The bidding documents shall
furnish all information necessary for a
prospective bidder to prepare a bid for
the goods, works and non-consultant
services to be provided. While the detail
and complexity of these documents may
vary with the size and nature of the
proposed bid package and contract, they
generally include: Invitation to bid;
instructions to bidders; form of bid;
form of contract; conditions of contract,
both general and special; specifications
and drawings; relevant technical data
(including of geological and
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environmental nature); list of goods or
bill of quantities; delivery time or
schedule of completion; and necessary
appendices, such as formats for various
securities. The basis for bid evaluation
and selection of the lowest evaluated
bid shall be clearly outlined in the
instructions to bidders and/or the
specifications. If a fee is charged for the
bidding documents, it shall be
reasonable and reflect only the cost of
their printing and delivery to
prospective bidders, and shall not be so
high as to discourage qualified bidders.
MCA-Namibia may use an electronic
system to distribute bidding documents,
provided that MCC is satisfied with the
adequacy of such system. If bidding
documents are distributed
electronically, the electronic system
shall be secure to avoid modifications to
the bidding documents and shall not
restrict the access of bidders to the
bidding documents. Guidance on
critical components of the bidding
documents is given in the following
paragraphs.
2.12 MCA-Namibia shall use the
appropriate Standard Solicitation
Documents, including the Standard
Bidding Documents, as approved by
MCC pursuant to Part 3 of these Rules,
and as may be modified to address
Project-specific conditions, subject to
approval by MCC when the change is
material. To the extent possible, such
changes shall be introduced through bid
or contract data sheets or through
special conditions of contract, and not
by introducing changes in the standard
wording of MCA-Namibia’s Standard
Solicitation Documents.
Validity of Bids and Bid Security
2.13 Bidders shall be required to
submit bids valid for a period specified
in the bidding documents which shall
be sufficient to enable MCA-Namibia to
complete the comparison and
evaluation of bids, review the
recommendation of award with MCC (if
required), and obtain all the necessary
approvals so that the contract can be
awarded within that period.
2.14 MCA-Namibia has the option of
requiring a bid security. When used, the
bid security shall be in the amount and
form specified in the bidding
documents 18 and shall remain valid for
a sufficient time beyond the validity
18 The format of the bid security shall be in
accordance with what was approved by MCC with
its approval of MCA-Namibia’s Standard Bidding
Documents and shall be issued by a reputable bank
or financial institution selected by the bidder. If the
institution issuing the security is located outside
the Republic of Namibia, it shall have a
correspondent financial institution located in the
Republic of Namibia to make it enforceable.
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period of the bids, in order to provide
reasonable time for MCA-Namibia to act
if the security is to be called. Bid
security shall be released to
unsuccessful bidders once the contract
has been signed with the winning
bidder. In place of a bid security, MCANamibia may require bidders to sign a
declaration accepting that if they
withdraw or modify their bids during
the period of validity or they are
awarded the contract and they fail to
sign the contract or to submit a
performance security before the
deadline defined in the bidding
documents, the bidder will be
suspended for a period of time from
being eligible for bidding in any
contract with MCA-Namibia.
Language
2.15.1 All advertisements for
contracts and notices of contract awards
whether posted at MCA-Namibia’s Web
site, at dgMarket, or UNDB Online shall
be posted in English.
2.15.2 For all contracts, the
solicitation documents as well as the
documents responding to these
solicitations, including the proposals,
shall be prepared in English. All
contracts shall be written in English and
this language shall govern contractual
relations between MCA-Namibia and
the contractor.
hsrobinson on PROD1PC76 with NOTICES2
Clarity of Bidding Documents
2.16 Bidding documents shall be so
worded as to permit international
competition and shall set forth clearly
and precisely the work to be carried out,
the location of the work, the goods to be
supplied, the place of delivery or
installation, the schedule for delivery or
completion, minimum performance
requirements, and the warranty and
maintenance requirements, as well as
any other pertinent terms and
conditions. In addition, the bidding
documents, where appropriate, shall
define the tests, standards, and methods
that will be employed to judge the
conformity of equipment as delivered,
or works as performed, with the
specifications. Drawings shall be
consistent with the text of the
specifications, and an order of
precedence between the two shall be
specified.
2.17 The bidding documents shall
specify any factors, in addition to price,
which will be taken into account in
evaluating bids, and how such factors
will be quantified or otherwise
evaluated. If bids based on alternative
designs, materials, completion
schedules, etc., are permitted,
conditions for their acceptability and
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the method of their evaluation shall be
expressly stated.19
2.18 All prospective bidders shall be
provided the same information, and
shall be assured of equal opportunities
to obtain additional information on a
timely basis. MCA-Namibia shall
provide reasonable access to Project
sites for visits by prospective bidders.
For works or complex supply contracts,
particularly for those requiring
refurbishing existing works or
equipment, a pre-bid conference may be
arranged whereby potential bidders may
meet with representatives of MCANamibia to seek clarifications (in person
or online). Minutes of the conference
shall be provided to all prospective
bidders with a copy included in the
record of the procurement. Any
additional information, clarification,
correction of errors, or modifications of
bidding documents shall be sent to each
recipient of the original bidding
documents in sufficient time before the
deadline for receipt of bids to enable
bidders to take appropriate actions. If
necessary, the deadline shall be
extended. MCC shall receive a copy of
modifications to the bidding documents
and be consulted for issuing its approval
when the contract is subject to prior
review by MCC.
Standards
2.19 Standards and technical
specifications quoted in bidding
documents shall promote the broadest
possible competition, while assuring the
critical performance or other
requirements for the goods and/or works
under procurement. As far as possible,
MCA-Namibia shall specify
internationally accepted standards such
as those issued by the International
Standards Organization with which the
equipment or materials or workmanship
shall comply. Where such international
standards are unavailable or are
inappropriate, national standards may
be specified.
In all cases, the bidding documents
shall state that equipment, material, or
workmanship meeting other standards,
which promise at least substantial
equivalence, will also be accepted.
Use of Brand Names
2.20 Specifications shall be based on
relevant characteristics and/or
performance requirements. References
to brand names, catalog numbers, or
similar classifications shall be avoided.
If it is necessary to quote a brand name
or catalog number of a particular
manufacturer to clarify an otherwise
incomplete specification, the words ‘‘or
19 See
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equivalent’’ shall be added after such
reference. The specification shall permit
the acceptance of offers for goods which
have similar characteristics and which
provide performance at least
substantially equivalent to those
specified.
Pricing
2.21 Bids for goods shall be invited
on the basis of (a) CIP 20 for all goods
manufactured abroad, including those
previously imported, and (b) EXW 21 for
goods manufactured or assembled in the
Republic of Namibia, plus the cost of
inland transportation and insurance to
the place of destination, subject to any
modifications set forth in the
solicitation documents. Bidders shall be
allowed to arrange for ocean and other
transportation and related insurance
from any eligible source.22 Where
installation, commissioning, or other
similar services are required to be
performed by the bidder, as in the case
of ‘‘supply and installation’’ contracts,
the bidder shall be required to quote for
these services, in addition.
2.22 In the case of turnkey contracts,
the bidder shall be required to quote the
price of the installed plant at site,
including all costs for supply of
equipment, marine and local
transportation and insurance,
installation, and commissioning, as well
as associated works and all other
services included in the scope of
contract such as design, maintenance,
operation, etc.
2.23 Bidders for works contracts
shall be required to quote unit prices or
lump sum prices for the performance of
the works. Bidders shall be allowed to
obtain all inputs from any eligible
source so that they may offer their most
competitive bids.
Price Adjustment
2.24 Bidding documents shall state
either (a) that bid prices will be fixed or
(b) that price adjustments will be made
to reflect any changes (upwards or
downwards) in major cost components
of the contract, such as labor,
equipment, materials, and fuel. Price
adjustment provisions might be
included in contracts which extend
beyond eighteen months with the
approval of MCC.
2.25 Prices may be adjusted by the
use of a prescribed formula (or
20 Refer to INCOTERMS 2000, published by the
International Chamber of Commerce, Cours Albert
1er, 75008 Paris, France, for definition of CIP.
21 Refer to INCOTERMS 2000, published by the
International Chamber of Commerce, Cours Albert
1er, 75008 Paris, France, for definition of EXW.
22 See Paragraphs 1.6, 1.7 and 1.8 of Section 1.A
of these Rules.
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formulae) which breaks down the total
price into components that are adjusted
by price indices specified for each
component or, alternatively, on the
basis of documentary evidence
(including actual invoices) provided by
the supplier or contractor. The use of
the formula method of price adjustment
is preferable to that of documentary
evidence. The method to be used, the
formula (if applicable), and the base
date for application shall be clearly
defined in the bidding documents. If the
payment currency is different from the
source of the input and corresponding
index, a correction factor shall be
applied in the formula, to avoid
incorrect adjustment.
Transportation and Insurance
2.26 Bidding documents shall
permit suppliers and contractors to
arrange transportation and insurance
from any eligible source. Bidding
documents shall state the types and
terms of insurance to be provided by the
bidder. The indemnity payable under
transportation insurance shall be at least
110 percent of the contract amount
denominated in United States dollars or
local currency of the Republic of
Namibia depending upon the currency
of the contract. For works, a contractor’s
‘‘all risk’’ form of policy usually shall be
specified. For large Projects with several
contractors on a site, a ‘‘wrap up’’ or
total Project insurance arrangement may
be obtained by MCA-Namibia, in which
case MCA-Namibia shall seek
competition for such insurance.
2.27 Reserved.
hsrobinson on PROD1PC76 with NOTICES2
Currency Provisions
2.28 Bidding documents shall state
the currency or currencies in which
bidders are to state their prices. All bids
are to be denominated and paid only in
United States dollars, the local currency
of the Republic of Namibia, or a
combination of the two as stated in the
bidding documents. No other currency
is permitted.
Currency of Bid
2.29 The bidding documents shall
caution bidders that the bid price must
be expressed in the currency requested.
The requested currency may be either
United States dollars, the currency of
the Republic of Namibia, or a
combination of the two. Bids may not be
requested or expressed in any other
currency.
2.30 Reserved.
Currency Conversion for Bid
Comparison
2.31 The bid price is the sum of all
payments in United States dollars or the
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currency of the Republic of Namibia as
applicable. For the purpose of
comparing prices, bid prices shall be
converted to either one of the two
currencies as selected by MCA-Namibia
and stated in the bidding documents.
MCA-Namibia shall make this
conversion by using the forward or
selling (exchange) rates, as appropriate,
for those currencies quoted by an
official, public source (such as the Bank
of Namibia), by a commercial bank or by
an internationally circulated newspaper
for similar transactions on a date
selected in advance. Such source and
date to be specified in the bidding
documents, provided that the date shall
not be earlier than four weeks prior to
the deadline for the receipt of bids, nor
later than the original date for the
expiration of the period of bid validity.
Currency of Payment
2.32 Payment of the contract price
shall be made in the currency (or
currencies) as stated in the bidding
documents.
2.33 Reserved.
Terms and Methods of Payment
2.34 Payment terms shall be in
accordance with the international
commercial practices applicable to the
specific goods, works and nonconsultant services. The contract shall
provide for the payment of interest if
payment is delayed due to the fault of
MCA-Namibia or its agents beyond the
time allowed in the contract; the rate of
charges shall be specified in the
contract.
(a) Contracts for supply of goods shall
provide for full payment on the delivery
and inspection, if so required, of the
contracted goods except for contracts
involving installation, commissioning
and testing, in which case a portion of
the payment may be made after the
supplier has complied with all its
obligations under the contract. In major
contracts for goods and plants,
provision shall be made for partial
payments for work done and, in
contracts of long duration, for partial
payments during the period of
manufacture or assembly.
(b) Contracts for works shall provide
in appropriate cases for partial
payments for work done in furtherance
of contract performance and reasonable
retention amounts to be released upon
compliance with the contractor’s
obligations under contract.
2.35 Any payment for work done in
furtherance of the contract shall be
related to the estimated amount of these
expenses and be specified in the
bidding documents. Amounts and
timing of other payments to be made,
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46753
such as for materials delivered to the
site for incorporation in the works, shall
also be specified. Payment made in
advance of work done, including
payment made upon signature of a
contract for goods or works (advance
payments) requires prior approval of
MCC and a commitment of a security
guarantee or bond in the amount of the
advance payment. The bidding
documents shall specify the
arrangements for any security required
for advance payments.
2.36 Bidding documents shall
specify the payment method. Terms of
payment may not be used as an
evaluation criterion and may not affect
the bid evaluation.
Alternative Bids
2.37 The bidding documents shall
clearly indicate when bidders are
allowed to submit alternative bids, how
alternative bids should be submitted,
how bid prices should be offered and
the basis on which alternative bids shall
be evaluated.
Conditions of Contract
2.38 The contract documents shall
clearly define the scope of work to be
performed, the goods to be supplied, the
rights and obligations of MCA-Namibia
and of the supplier or contractor, and
the functions and authority of the
engineer, architect, or construction
manager, if one is employed by MCANamibia, in the supervision and
administration of the contract. In
addition to the general conditions of
contract, any special conditions
particular to the specific goods, works
or non-consultant services to be
procured and the location of the Project
shall be included.
Performance Security
2.39 Bidding documents for works
shall require a security in an amount
sufficient to protect MCA-Namibia in
case of breach of contract by the
contractor. This security shall be
provided in an appropriate form and
amount, as specified by MCA-Namibia
in the bidding document.23 The amount
of the security may vary, depending on
the type of security furnished and on
the nature and magnitude of the works.
A portion of this security shall extend
sufficiently beyond the date of
completion of the works to cover the
23 The format of the performance security shall be
in accordance with the Standard Bidding
Documents and shall be issued by a reputable bank
or financial institution selected by the bidder. If the
institution issuing the security is located outside
the Republic of Namibia, it shall have a
correspondent financial institution located in the
Republic of Namibia to make it enforceable.
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defects liability or maintenance period
up to final acceptance by MCA-Namibia.
2.40 In contracts for the supply of
goods, the need for performance
security depends on the market
conditions and commercial practice for
the particular kind of goods. Suppliers
or manufacturers may be required to
provide a security to protect against
nonperformance of the contract and to
cover warranty obligations. The security
shall be reasonable in amount.
Liquidated Damages and Bonus Clauses
2.41 Provisions for liquidated
damages or similar provisions in an
appropriate amount shall be included in
the conditions of contract when delays
in the delivery of goods, completion of
works or failure of the goods, works or
non-consultant services to meet
performance requirements would result
in extra cost or loss of revenue or loss
of other benefits to MCA-Namibia. With
prior approval of MCC, provision may
also be made for a bonus to be paid to
suppliers or contractors for completion
of works or delivery of goods ahead of
the times specified in the contract when
such earlier completion or delivery
would be of benefit to MCA-Namibia.
Force Majeure
2.42 The conditions of contract shall
stipulate that failure on the part of the
parties to perform their obligations
under the contract will not be
considered a default if such failure is
the result of an event of force majeure
as defined in the conditions of contract.
Applicable Law and Settlement of
Disputes
2.43 The conditions of contract shall
include provisions dealing with the
applicable law and the forum for the
settlement of disputes. Settlement of
disputes shall take place in the Republic
of Namibia with the possibility for
international arbitration in the cases
where the parties so agree. In the case
of works contracts, supply and
installation contracts, and turnkey
contracts, the dispute settlement
provision might also include
mechanisms such as dispute review
boards or adjudicators, which are
designed to permit a speedier dispute
settlement.
hsrobinson on PROD1PC76 with NOTICES2
C. Bid Opening, Evaluation, and Award
of Contract
Time for Preparation of Bids
2.44 The time allowed for the
preparation and submission of bids
shall be determined with due
consideration of the particular
circumstances of the Project, the
magnitude and complexity of the
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contract, and the period of advanced
notice provided by the General
Procurement Notice. Where large works
or complex items of equipment are
involved, the period shall be long
enough to enable prospective bidders to
conduct investigations before
submitting their bids. In such cases,
MCA-Namibia may convene pre-bid
conferences and arrange site visits.
Bidders shall be permitted to submit
bids by mail or by hand. MCA-Namibia
may also use electronic systems
permitting bidders to submit bids by
electronic means, provided MCC is
satisfied with the adequacy of the
system, including, inter alia, that the
system is secure, maintains the
confidentiality and authenticity of bids
submitted, uses an electronic signature
system or equivalent to keep bidders
bound to their bids, and only allows
bids to be opened with due
simultaneous electronic authorization of
the bidder and MCA-Namibia. In this
case, bidders shall continue to have the
option to submit their bids in hard copy.
The deadline and place for receipt of
bids shall be specified in the invitation
to bid.
Bid Opening Procedures
2.45 The time for the bid opening
shall be the same as for the deadline for
receipt of bids or promptly 24 thereafter,
and shall be announced, together with
the place for bid opening, in the
invitation to bid. MCA-Namibia shall
open all bids at the stipulated time and
place. Bids shall be opened in public;
bidders or their representatives shall be
allowed to be present (in person or
online, when electronic bidding is used)
and the general public, at the discretion
of MCA-Namibia. The name of the
bidder and total amount of each bid,
and of any alternative bids if they have
been requested or permitted, shall be
read aloud (and posted online when
electronic bidding is used) and recorded
when opened and a copy of this record
shall be sent to all bidders who
submitted bids in time. Bids received
after the time stipulated, as well as
those not opened and read aloud at bid
opening, shall not be considered.
Clarifications or Alterations of Bids
2.46 Except as otherwise provided
in Paragraphs 2.63 and 2.64 of Section
1.A of these Rules, bidders shall not be
requested or permitted to alter their bids
after the deadline for receipt of bids.
MCA-Namibia shall ask bidders for
clarification needed to evaluate their
bids but shall not ask or permit bidders
24 To allow sufficient time to take the bids to the
place announced for public bid opening.
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to change the substance or price of their
bids after the bid opening. Requests for
clarification and the bidders’ responses
shall be made in writing, in hard copy
and/or by an electronic system
satisfactory to MCC.25
Confidentiality
2.47 After the public opening of
bids, information relating to the
examination, clarification, and
evaluation of bids and
recommendations concerning awards
shall not be disclosed to bidders or
other persons not officially concerned
with this process until the publication
of contract award.
Examination of Bids
2.48 MCA-Namibia shall ascertain
whether the bids (a) meet the eligibility
requirements specified in Paragraphs
1.6, 1.7 and 1.8 of Section 1.A of these
Rules, (b) have been properly signed, (c)
are accompanied by the required
securities or required declaration signed
as specified in Paragraph 2.14 of Section
1.A of these Rules, (d) are substantially
responsive to the bidding documents,
and (e) are otherwise generally in order.
If a bid is not substantially responsive,
that is, it contains material deviations
from or reservations to the terms,
conditions, and specifications in the
bidding documents, it shall not be
considered further. The bidder shall not
be permitted to correct or withdraw
material deviations or reservations once
bids have been opened.26
Evaluation and Comparison of Bids
2.49 The purpose of bid evaluation
is to determine the cost and benefits of
each bid in a manner that permits a
comparison to be made. Subject to
Paragraph 2.58 of Section 1.A of these
Rules, the bid best meeting the
evaluation criteria and other non-price
factors (including, but not limited to,
warranties and delivery periods),27 but
not necessarily the lowest submitted
price, shall be selected for award.
2.50 The bid price read aloud at the
bid opening shall be adjusted to correct
any arithmetical errors. Also, for the
purpose of evaluation, adjustments shall
be made for any quantifiable
nonmaterial deviations or reservations.
2.51 The evaluation and comparison
of bids shall be on CIP prices for the
supply of imported goods 28 and EXW
25 See Paragraph 2.44 of Section 1.A of these
Rules.
26 See Paragraph 2.50 of Section 1.A of these
Rules regarding corrections.
27 See Paragraph 2.52 of Section 1.A of these
Rules.
28 MCA-Namibia may ask for prices on a CIF basis
(and bids compared on that same basis) only when
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prices, plus cost of inland transportation
and insurance to the place of
destination, for goods manufactured
within the Republic of Namibia,
together with prices for any required
installation, training, commissioning,
and other similar services.29
2.52 Bidding documents shall also
specify the relevant factors in addition
to price to be considered in bid
evaluation and the manner in which
they will be applied for the purpose of
determining the lowest evaluated bid.
For goods and equipment, other factors
may be taken into consideration
including, among others, delivery time,
operating costs, efficiency and
compatibility of the equipment,
availability of service and spare parts,
and related training, safety, and
environmental benefits. The factors
other than price to be used for
determining the lowest evaluated bid
shall, to the extent practicable, be
expressed in monetary terms, or given a
relative weight in the evaluation
provisions in the bidding documents.
2.53 Bid evaluation for works shall
be strictly in monetary terms. Any
procedure under which bids above or
below a predetermined assessment of
bid values are automatically
disqualified is not acceptable. If time is
a critical factor, the value of early
completion to MCA-Namibia may be
taken into account according to criteria
presented in the bidding documents,
only if the conditions of contract
provide for commensurate penalties for
noncompliance and MCC has granted
prior approval.
2.54 MCA-Namibia shall prepare a
detailed report on the evaluation and
comparison of bids setting forth the
specific reasons on which the
recommendation is based for the award
of the contract.
Domestic Preferences
2.55 Application of domestic
preferences for nationality or local
content shall not be permitted.
2.56 Reserved.
hsrobinson on PROD1PC76 with NOTICES2
Extension of Validity of Bids
2.57 MCA-Namibia shall use best
efforts to complete evaluation of bids
and award of contract within the initial
period of bid validity so that extensions
are not necessary. An extension of bid
the goods are carried by sea and the goods are not
containerized. CIF shall not be used for anything
other than sea transport. CIP can be used for any
mode of transport, including sea and multimodal
transport.
29 The evaluation of bids shall not take into
account: (a) Customs duties and other taxes levied
on imported goods quoted CIP (which are excluded
of custom duties); (b) sales and similar taxes levied
in connection with the sale or delivery of the goods.
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validity, if justified by exceptional
circumstances, shall be requested in
writing from all bidders before the
expiration date. The extension shall be
for the minimum period required to
complete the evaluation, obtain the
necessary approvals, and award the
contract. Whenever an extension of bid
validity period is requested, bidders
shall not be requested or be permitted
to change the quoted (base) price or
other conditions of their bid. Bidders
shall have the right to refuse to grant
such an extension. If the bidding
documents require a bid security,
bidders may exercise their right to
refuse to grant such an extension
without forfeiting their bid security, but
those who are willing to extend the
validity of their bid shall be required to
provide a suitable extension of bid
security.
Postqualification of Bidders
2.58 If bidders have not been
prequalified, MCA-Namibia shall
determine whether the bidder whose
bid has been determined to best meet
the evaluation criteria, subject to
Section 2.49, has the capability and
resources to effectively carry out the
contract as offered in the bid. The
criteria to be met shall be set out in the
bidding documents, and if the bidder
does not meet them, the bid shall be
rejected. In such an event, MCANamibia shall make a similar
determination and also confirm
eligibility of the next-lowest evaluated
bidder.
Award of Contract
2.59 MCA-Namibia shall award the
contract, within the period of the
validity of bids, to the bidder who meets
the appropriate standards of capability
and resources and whose bid has been
determined (a) to be substantially
responsive to the bidding documents
and (b) to best meet the evaluation
criteria, subject to Section 2.49.30 A
bidder shall not be required, as a
condition of award, to undertake
responsibilities for work not stipulated
in the bidding documents or otherwise
to modify the bid as originally
submitted.
Publication of the Award of Contract
2.60 After the award of contract,
MCA-Namibia shall post at UNDB
Online, at dgMarket and at MCANamibia’s Web site (or such other
appropriate Web site designated by
MCA-Namibia and approved by MCC)
the results, identifying the procurement,
30 Referred to as ‘‘lowest evaluated bidder’’ and
‘‘lowest evaluated bid,’’ respectively.
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the name of the winning bidder and the
price, duration, and summary scope of
the contract. The same information shall
be sent to all bidders who have
submitted bids. The posting at UNDB
Online and at dgMarket shall be done
monthly and at MCA-Namibia’s Web
site (or such other appropriate Web site
designated by MCA-Namibia and
approved by MCC) at least weekly. The
posting shall be in a format of a
summarized table covering the previous
period. All such postings shall be in
English.
Rejection of All Bids
2.61 Bidding documents usually
provide that MCA-Namibia may reject
all bids. Rejection of all bids is justified
when there is lack of effective
competition, or bids are not
substantially responsive or when bid
prices are unreasonable or are
substantially higher than existing
budget. Lack of competition shall not be
determined solely on the basis of the
number of bidders. Even when only one
bid is submitted, the bidding process
may be considered valid if the bid was
satisfactorily advertised and prices are
reasonable in comparison to market
values. MCA-Namibia may, after
approval by MCC, reject all bids. If all
bids are rejected, MCA-Namibia shall
review the causes justifying the
rejection and consider making revisions
to the conditions of contract, design and
specifications, scope of the contract, or
a combination of these, before inviting
new bids.
2.62 If the rejection of all bids is due
to lack of competition, wider advertising
shall be considered. If the rejection is
due to most or all of the bids being non
responsive, new bids may be invited
from the initially prequalified firms, or
with approval of MCC from only those
that submitted bids in the first instance.
2.63 All bids shall not be rejected
and new bids invited on the same
bidding and contract documents solely
for the purpose of obtaining lower
prices. If the lowest evaluated
responsive bid exceeds MCA-Namibia
pre-bid cost estimates by a substantial
margin, MCA-Namibia shall investigate
causes for the excessive cost and
consider requesting new bids as
described in the previous paragraphs.
Alternatively, MCA-Namibia may
negotiate with the lowest evaluated
bidder to try to obtain a satisfactory
contract through a reduction in the
scope and/or a reallocation of risk and
responsibility which can be reflected in
a reduction of the contract price.
However, substantial reduction in the
scope or modification to the contract
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documents generally will require
rebidding.
2.64 The prior approval of MCC
shall be obtained before rejecting all
bids, soliciting new bids, or entering
into negotiations with the lowest
evaluated bidder. Within two weeks of
the rejection of all bids, MCA-Namibia
shall post at dgMarket and MCANamibia’s Web site (or such other
appropriate Web site designated by
MCA-Namibia and approved by MCC)
notification of the cancellation of the
procurement. The notification shall
identify the procurement and state
briefly the reason for cancelling the
procurement. The same information
shall be sent to all bidders who have
submitted bids. All such postings shall
be in English.
been submitted by prequalified bidders.
Standard contract conditions and forms
consistent with market practices shall
be used.
Debriefing
2.65 The bidding documents shall
specify that any bidder who wishes to
ascertain the grounds on which its bid
was not selected, may request an
explanation from MCA-Namibia. MCANamibia shall promptly provide an
explanation of why such bid was not
selected, either in writing and/or in a
debriefing meeting, at the option of
MCA-Namibia. The requesting bidder
shall bear all the costs of attending such
a debriefing.
Limited Bidding (‘‘LB’’)
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D. Modified CB
2.66 Reserved.
2.67 Reserved.
Procurement of Commodities
2.68 Market prices of commodities,
such as grain, animal feed, cooking oil,
fuel, fertilizer, and metals, fluctuate
depending upon the demand and
supply at any particular time. Many are
quoted in established commodity
markets. Procurement often involves
multiple awards for partial quantities to
assure security of supply and multiple
purchases over a period of time to take
advantage of favorable market
conditions and to keep inventories low.
A list of prequalified bidders may be
drawn up to whom periodic invitations
are issued. Bidders may be invited to
quote prices linked to the market price
at the time of or prior to the shipments.
Bid validities shall be as short as
possible. Bid prices must be
denominated and paid in either United
States dollars or the local currency of
the Republic of Namibia. The currency
shall be specified in the bidding
document. Bidding documents may
permit telexed or faxed bids or bids
submitted by electronic means, and in
such cases either no bid security is
required, or standing bid securities valid
over a specified period of time have
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III. Other Methods of Procurement
General
3.1 This Section describes the
methods of procurement that can be
used where CB would not be the most
economic and efficient method of
procurement, and where other methods
are deemed more appropriate.31
Paragraphs 3.2 to 3.7 of Section 1.A of
these Rules describe the generally used
methods in descending order of
preference and the remaining
paragraphs describe the methods used
in specific circumstances.
3.2 Limited Bidding is essentially
CB by direct invitation without open
advertisement. It may be an appropriate
method of procurement where (a) there
are only a limited number of suppliers,
or (b) other exceptional reasons may
justify departure from full CB
procedures. Under LB, MCA-Namibia
shall seek bids from a list of potential
suppliers or contractors broad enough to
assure competitive prices, such list to
include all suppliers or contractors
when there are only a limited number.
In all respects other than advertisement,
CB procedures shall apply, including
the publication of the contract award as
indicated in Paragraph 2.60 of Section
1.A of these Rules.
3.3 Reserved.
3.4 Reserved.
Shopping
3.5 Shopping is a procurement
method based on comparing price
quotations obtained from several
suppliers (in the case of goods) or from
several contractors (in the case of civil
works), with a minimum of three, to
assure competitive prices, and is an
appropriate method for procuring
readily available off the shelf goods or
standard specification commodities of
small value, or simple civil works of
small value. (Small value is defined as
procurements valued at less than
US$200,000 in the aggregate from one
contractor). Requests for quotations
shall indicate the description and
quantity of the goods or specifications of
works or non-consultant services, as
well as desired delivery (or completion)
time and place. Quotations may be
31 Contracts shall not be divided into smaller
units in order to make them less attractive for CB
procedures; any proposal to divide a contract into
smaller packages shall require the prior approval of
MCC.
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submitted by letter, facsimile or by
electronic means. The evaluation of
quotations shall follow the same
principles as of Competitive Bidding.
The terms of the accepted offer shall be
incorporated in a purchase order or brief
contract.
Direct Contracting
3.6 Direct contracting is contracting
without competition (single-source) and
may be an appropriate method under
the following circumstances:
(a) An existing contract for goods,
works or non-consultant services,
awarded in accordance with procedures
acceptable to MCC, may be extended,
within reasonable limits, for additional
goods, works or non-consultant services
of a similar nature. MCC shall be
satisfied in such cases that no advantage
could be obtained by further
competition and that the prices on the
extended contract are reasonable.
Provisions for such an extension, if
considered likely in advance, shall be
included in the original contract.
(b) Standardization of equipment or
spare parts, to be compatible with
existing equipment, may justify
additional purchases from the original
supplier. For such purchases to be
justified, the original equipment shall be
suitable, the number of new items shall
generally be less than the existing
number, the price shall be reasonable,
and the advantages of another make or
source of equipment shall have been
considered and rejected on grounds
acceptable to MCC.
(c) The required equipment is
proprietary and obtainable only from
one source.
(d) The contractor responsible for a
process design requires the purchase of
critical items from a particular supplier
as a condition of a performance
guarantee.
(e) In exceptional cases, such as in
response to natural disasters.
(f) The value of the contract is under
US$2,000.
3.7 For all procurements valued
above US$2,000, MCA-Namibia, after
the contract signature, shall post at
MCA-Namibia’s Web site or such
appropriate Web site designated by
MCA-Namibia and approved by MCC, at
dgMarket and at UNDB Online the name
of the contractor, price, duration, and
summary scope of the direct contract.
This publication may be done quarterly
and in the format of a summarized table
covering the previous period.
Force Account
3.8 Force Account, that is,
construction by the use of the
government’s own personnel and
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equipment,32 may be the only practical
method for constructing some kinds of
works. The use of Force Account may be
justified where:
(a) Quantities of work involved
cannot be defined in advance;
(b) Works are small and scattered or
in remote locations for which qualified
construction firms are unlikely to bid at
reasonable prices;
(c) Work is required to be carried out
without disrupting ongoing operations;
(d) Risks of unavoidable work
interruption are better borne by MCA
Entity than by a contractor; and
(e) There are emergencies needing
prompt attention.
3.9 Reserved.
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Procurement Agents and Fiscal Agents
3.10 MCA-Namibia may wish (or be
required by MCC) to employ, as their
agents, firms specializing in handling
procurement and/or financial
management services. Such agents shall
be selected following these Rules (or
such other procedures as MCC may
approve) and the procedures set out in
the RFP requesting such agent services.
The procurement agent shall follow all
the procurement procedures provided
for in the Compact, any agreement
supplemental to the Compact (each a
‘‘Supplemental Agreement’’), and these
Rules, conduct procurement in
conformance with a Procurement Plan
approved by MCC, use appropriately the
Standard Solicitation Documents as
approved by MCC, follow review
procedures, and properly document the
procurement activity. Management
contractors may be employed in a
similar manner for a fee to contract for
miscellaneous works involving
reconstruction, repairs, rehabilitation,
and new construction in emergency
situations, or where large numbers of
small contracts are involved.
Inspection Agents
3.11 Preshipment inspection and
certification of imports is one of the
safeguards MCA-Namibia may choose to
adopt, particularly for any large import
program. The inspection and
certification usually covers quality,
quantity, and reasonableness of price.
Imports procured through CB
procedures shall not be subject to price
verification, but only verification for
quality and quantity. However, imports
not procured through CB may
additionally be subjected to price
verification. The inspection agents
32 A government-owned construction unit that is
not managerially and financially autonomous shall
be considered a force account unit. ‘‘Force account’’
is otherwise known as ‘‘direct labor,’’
‘‘departmental forces,’’ or ‘‘direct work.’’
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ordinarily are paid for on a fee basis
levied on the value of the goods.
3.12 Reserved.
Procurement Under BOO/BOT/BOOT,
Concessions and Similar Private Sector
Arrangements
3.13 Where MCC is participating in
funding the cost of a Project procured
under a BOO/BOT/ BOOT,33
concessions or similar types of private
sector arrangements, either of the
following procurement procedures shall
be used, as provided for in the Compact
including the Supplemental Agreements
and further elaborated in the
Procurement Plan approved by MCC:
(a) The concessionaire or
entrepreneur under the BOO/BOT/
BOOT or similar type of contract 34 shall
be selected under CB procedures
acceptable to MCC, which may include
several stages in order to arrive at the
optimal combination of evaluation
criteria, such as the cost and magnitude
of the financing offered, the
performance specifications of the
facilities offered, the cost charged to the
user or purchaser, other income
generated for MCA-Namibia or
purchaser by the facility, and the period
of the facility’s depreciation; or
(b) If the said concessionaire or
entrepreneur has not been selected in
the manner set forth in Subparagraph (a)
above, the goods, works, consultant or
non-consultant services required for the
facility and to be funded by MCC shall
be procured in accordance with CB
procedures defined in Sub-Section 1.A.
II.
Performance Based Procurement
(‘‘Performance Based Procurement’’ or
‘‘Output Based Procurement’’)
3.14 Performance Based
Procurement,35 also called Output
Based Procurement, refers to
competitive procurement processes
resulting in a contractual relationship
where payments are made for measured
outputs instead of the traditional way
where inputs are measured. The
technical specifications define the
desired result and which outputs will be
measured including how they will be
measured. Those outputs aim at
satisfying a functional need both in
33 BOO: Build, Own, Operate; BOT: Build,
Operate, Transfer; BOOT: Build, Own, Operate,
Transfer.
34 For projects such as toll roads, tunnels, harbors,
bridges, power stations, waste disposal plants, and
water distribution systems.
35 The use of Performance Based Procurement in
MCC funded projects should be the result of the
satisfactory technical analysis of the different
options available and should be subject to prior
approval by MCC for incorporation into the
Procurement Plan.
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terms of quality, quantity and reliability.
Payment is made in accordance with the
quantity of outputs delivered, subject to
their delivery at the level of quality
required. Reductions from payments (or
retentions) may be made for lowerquality levels of outputs and, in certain
cases, premiums may be paid for higher
quality levels of outputs. The bidding
documents do not normally prescribe
the inputs, nor a work method for the
contractor. The contractor is free to
propose the most appropriate solution,
based on mature and well proven
experience and shall demonstrate that
the level of quality specified in the
bidding documents will be achieved.
3.15 Performance Based
Procurement can involve: (a) The
provision of services to be paid on the
basis of outputs; (b) design, supply,
construction (or rehabilitation) and
commissioning of a facility to be
operated by MCA-Namibia; or (c)
design, supply, construction (or
rehabilitation) of a facility and provision
of services for its operation and
maintenance for a defined period of
years after its commissioning.36 For the
cases where design, supply and/or
construction are required,
prequalification is normally required
and the use of Two-Stage Bidding as
indicated in Paragraph 2.6 of Section
1.A of these Rules will usually apply.
3.16 Reserved.
3.17 Reserved.
Appendix 1: Review by MCC of
Procurement Decisions
Procurement Plans
1. MCC shall review procurement
arrangements proposed by MCANamibia in the Procurement Plan for its
conformity with the Compact and these
Rules. MCA-Namibia shall update the
Procurement Plan at least on a semiannual basis. Any amendments
proposed to the Procurement Plan shall
be submitted to MCC for prior approval.
Prior Review
2. The thresholds for review of
procurement decisions prior to award of
a contract and any modification to such
contracts are set out in Attachment 1 of
these Rules.
36 Examples of such type of procurement are: (i)
For the case of procurement of services: Provision
of medical services, i.e. payments for specific
services, like office visits, or defined laboratory
tests, etc.; (ii) for the case of procurement of a
facility: Design, Procurement, Construction, and
Commissioning of a thermal power plant to be
operated by a grantee; (iii) for the case of
procurement of a facility and services: Design,
Procurement, Construction (or Rehabilitation) of a
road and operation and maintenance of the road for
5 years after construction.
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Post Review
3. MCA-Namibia shall retain all
documentation with respect to each
contract during implementation of the
Compact and up to five years after the
expiration or termination of the
Compact. This documentation is subject
to examination by MCC, its oversight
agencies and by its consultants and
should include, but is not to be limited
to, the signed original of the contract,
the analysis of the respective proposals,
recommendations for award, the record
of MCC approvals, and the record of any
bid challenge. MCA-Namibia shall also
furnish such documentation to MCC
upon request. If MCC determines that
the goods, works or non-consultant
services were not procured in
accordance with the agreed procedures,
as reflected in the Compact including
the Supplemental Agreements and
further detailed in the Procurement Plan
approved by MCC, or that the contract
itself is not consistent with such
procedures, it may declare
misprocurement as established in
Paragraph 1.12 of Section 1.A of these
Rules. MCC shall promptly inform
MCA-Namibia of the reasons for such
determination.
Appendix 2
Reserved.
Appendix 3: Guidance to Bidders
Bidders may learn about the
Millennium Challenge Corporation and
its programs at www.mcc.gov and about
the MCC program in the Republic of
Namibia at the Web site established by
MCA-Namibia or such other appropriate
Web site designed by MCA-Namibia and
approved by MCC.
Section 1.B. Program Procurement
Rules: Procurement of Consultants and
Consultant Services
I. Introduction
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Purpose
1.1 The principles, rules and
procedures set out in this Section 1.B of
these Rules shall govern the conduct
and administration of the procurement
of the consultants and consultant
services that need to be acquired to
implement the Projects under the
Compact.
1.2 Reserved
1.3 For the purpose of these Rules,
the term consultants includes a wide
variety of entities, including consulting
firms, engineering firms, construction
managers, management firms,
procurement agents, inspection agents,
auditors, multinational organizations,
investment and merchant banks,
universities, research institutions,
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nongovernmental organizations, and
individuals.37
General Considerations
1.4.1 MCA-Namibia is responsible
for implementing the Projects, and
therefore for selecting the consultants,
and awarding and subsequently
administering the contracts. While in
practice the specific procurement rules
and procedures to be followed in the
implementation of a Project depend on
the circumstances of the particular case,
the following Procurement Principles
shall generally guide the application of
these Rules:
(a) Open, fair and competitive
procedures used in a transparent
manner to solicit, award and administer
contracts to procure consultant services;
(b) Solicitations for consultant
services shall be based upon a clear and
accurate description of the consultant
services to be acquired;
(c) Contracts shall be awarded only to
qualified and capable consultants that
have the capability and willingness to
perform the contracts in accordance
with the terms and conditions of the
applicable contracts and on a costeffective and timely basis; and
(d) No more than a commercially
reasonable price (as determined, for
example, by a comparison of price
quotations and market prices) shall be
paid to procure the consultant
services.38
1.4.2 MCA-Namibia shall ensure
that all the procurements for consultant
services in furtherance of the Compact
and funded in whole or in part, directly
or indirectly, by MCC funding shall
comply with these Procurement
Principles.
1.5 MCC considers that, in the
majority of cases, these considerations
can best be addressed through
competition among qualified firms in
which the selection is based on the
quality of the proposal and the cost of
the services to be provided. SubSections 1.B.II and III of these Rules
describe the different methods of
selection of consultants and the
circumstances in which they are
appropriate. Since Quality and Cost
Based Selection (‘‘QCBS’’) is the most
commonly recommended method, SubSection 1.B.II of these Rules describes in
detail the procedures for QCBS.
However, QCBS is not the most
appropriate method of selection for all
cases; therefore, Sub-Section 1.B.III
37 See Paragraphs 3.15–3.20 of Section 1.B of
these Rules for particular types of consultants.
Individual consultants are covered in Sub-Section
1.B.V.
38 These four principles are set out in Section 3.6
of the Compact.
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describes other methods of selection
and the circumstances in which they are
more appropriate.
1.6 The particular methods to be
followed for the selection of consultants
under the Compact shall be set out in
the Procurement Plans.
Applicability of Rules
1.7 The consultant services to which
Section 1.B of these Rules apply are of
an intellectual and advisory nature. This
Section of these Rules does not apply to
other types of services in which the
physical aspects of the activity
predominate (for example, operation
and maintenance of facilities or plants,
surveys, exploratory drilling, aerial
photography, satellite imagery, and
services contracted on the basis of
performance of measurable physical
output).39
1.8 Reserved
Conflict of Interest
1.9 Consultants shall provide
professional, objective, and impartial
advice and at all times hold the interests
of MCA-Namibia paramount, without
any consideration for future work, and,
in providing advice, consultants shall
avoid conflicts with other assignments
and their own corporate interests.
Consultants shall not be hired for any
assignment that would be in conflict
with their prior or current obligations to
other clients, or that may place them in
a position of being unable to carry out
the assignment in the best interest of
MCA-Namibia. Without limitation on
the generality of the forgoing,
consultants shall not be hired under the
circumstances set forth below:
(a) Conflict between consultant
activities and procurement of goods,
works or non-consultant services: A
firm that has been engaged by MCANamibia to provide goods, works, or
non-consultant services for a Project,
and each of its affiliates, shall be
disqualified from providing consultant
services related to those goods, works or
non-consultant services. Conversely, a
firm hired to provide consultant
services for the preparation or
implementation of a Project, and each of
its affiliates, shall be disqualified from
subsequently providing goods, works or
non-consultant services resulting from
or directly related to the firm’s
consultant services for such preparation
or implementation.
(b) Conflict among consultant
assignments: Neither consultants
(including their personnel and subconsultants) nor any of their affiliates
39 As to these latter services, Section 1.A of these
Rules shall apply.
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shall be hired for any assignment that,
by its nature, may be in conflict with
another assignment of the consultants.
(c) Relationships with MCA-Namibia
staff: Consultants (including their
personnel and sub-consultants) that
have a business or family relationship
with a member of MCA-Namibia staff
(or of the Project implementing agency’s
staff, or of a beneficiary of the Compact)
who are directly or indirectly involved
in any part of: (i) The preparation of the
TOR of the contract, (ii) the selection
process for such contract, or (iii) the
supervision of such contract may not be
awarded a contract, unless the conflict
stemming from this relationship has
been resolved in a manner acceptable to
MCC throughout the selection process
and the execution of the contract.
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Unfair Competitive Advantage
1.10 Fairness and transparency in
the selection process require that
consultants or their affiliates competing
for a specific assignment do not derive
a competitive advantage from having
provided consultant services related to
the assignment in question. To that end,
MCA-Namibia shall make available to
all the short-listed consultants, together
with the Request for Proposals (RFP), all
information that would in that respect
give a consultant a competitive
advantage.
Eligibility
1.11 To foster competition MCC
permits firms and individuals from
almost all countries 40 to offer
consultant services for MCC-funded
Projects. Any conditions for
participation shall be limited to those
that are essential to ensure the firm’s or
individual’s capability to fulfill the
contract in question. However,
(a) Consultants may be excluded if: (i)
As a matter of law or official regulation,
the Republic of Namibia prohibits
commercial relations with the
consultant’s country, provided that
MCC is satisfied that such exclusion
does not preclude effective competition
for the consultant services required, or
(ii) by an act of compliance with a
decision of the United Nations Security
Council taken under Chapter VII of the
Charter of the United Nations, the
Republic of Namibia prohibits any
payments to a particular firm or person
or for particular goods by such an act of
compliance, that the firm or individual
may be excluded.
(b) Government-owned enterprises in
the Republic of Namibia may participate
40 Firms and individuals from any country subject
to sanction or restriction by law or policy of the
United States are not eligible to compete for MCCfunded contracts. See Sub-paragraph 1.11(f) below.
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if they are receiving no state subsidy
and can demonstrate that they do not
receive a cross-subsidy of income as a
result of statutory powers.
(c) As an exception to (b),
government-owned universities or
research centers may participate.
(d) Government officials and civil
servants may not be hired under
consultant contracts, either as
individuals or as members of a team of
a consultant firm.
(e) A firm declared ineligible by the
World Bank for any reason, including in
accordance with The World Bank Group
Anti-Corruption policies 41 shall be
ineligible to be awarded a MCC-funded
contract during the period of time the
firm is sanctioned by The World Bank.
(f) Any person or entity that has been
blacklisted from participation in
procurements funded with The World
Bank assistance or debarred or
suspended from participation in
procurements funded by the United
States Federal Government or otherwise
prohibited by applicable United States
law or Executive Order or United States
policies, including under any thenexisting anti-terrorist policies, shall be
excluded from procurements awarded
under the Compact. Without limiting
the foregoing, this would remove from
eligibility any procurement from a
country or from a firm that is organized
in or has its principle place of business
or a significant portion of its operations
in any country that is subject to sanction
or restriction by law or policy of the
United States.42
Advance Contracting and Retroactive
Financing
1.12 The process of identifying and
selecting consultants to implement
projects funded under the Compact
before the Compact enters into force is
referred to as advance contracting.
Similarly, payments made under a
contract that is signed prior to the
Compact entering into force for which
MCA-Namibia would seek
reimbursement from MCC is known as
retroactive financing. MCA-Namibia
will not engage in any advance
contracting or be entitled to any
retroactive financing, without the prior
approval of MCC.
41 For purposes of this Sub-paragraph, the
relevant World Bank Group Anti-Corruption
policies are set forth in the Guidelines On
Preventing and Combating Fraud and Corruption in
Projects financed by IBRD Loans and IDA Credits
and Grants, and in the Anti-corruption Guidelines
for IFC, MIGA, and World Bank Guarantee
Transactions.
42 As of July 2008, this list includes Cuba, Iran,
North Korea, Sudan and Syria.
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46759
Associations Between Consultants
1.13 Consultants may associate with
each other in the form of a joint venture
or of a sub-consultancy agreement to
complement their respective areas of
expertise, strengthen the technical
responsiveness of their proposals and
make available bigger pools of experts,
provide better approaches and
methodologies, and, in some cases, to
offer lower prices. Such an association
may be for the long term (independent
of any particular assignment) or for a
specific assignment. If MCA-Namibia
employs an association in the form of a
joint venture, the association should
appoint one of the firms to represent the
association; all members of the joint
venture shall sign the contract and shall
be jointly and severally liable for the
entire assignment. Once the solicitation
documents, including Requests for
Proposals, are issued, any association in
the form of joint venture or subconsultancy among short-listed firms, if
applicable, shall be permissible only
with the approval of MCA-Namibia,
unless specifically permitted in the
terms of the Request for Proposals.
MCA-Namibia shall not require
consultants to form associations with
any specific firm or group of firms.
MCC Review, Assistance, and
Monitoring
1.14 MCC reviews the hiring of
consultants by MCA-Namibia to satisfy
itself that the selection process is
carried out in accordance with the
provisions of these Rules. The
thresholds for MCC review are
described in Attachment 1 of these
Rules.
1.15 MCC does not furnish a short
list or a long list 43 of firms or
individuals to MCA-Namibia. However,
if MCA-Namibia undertakes a
shortlisting procedure before inviting
proposals, the record of the shortlisting
procedure together with the final short
list shall be submitted to MCC for
approval before MCA-Namibia issues
the RFP if the estimated value of the
anticipated contract exceeds the
thresholds in Attachment 1 of these
Rules.
1.16 MCA-Namibia shall supervise
the performance of the consultants and
ensure that they carry out the
assignments in accordance with the
contract. Without assuming the
responsibilities of MCA-Namibia or the
consultants, MCC shall monitor the
work as necessary to satisfy itself that it
43 Short list: see Paragraphs 2.6, 2.7 and 2.8 of 1.B
of these Rules; Long list: a preliminary list of
potential firms from which the short list would be
established.
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is being carried out according to
appropriate standards and is based on
acceptable data. As appropriate, MCC
may take part in discussions between
MCA-Namibia and the consultants and,
if necessary, may help MCA-Namibia in
addressing issues related to the
assignment. If a significant portion of
Project preparation work is being
carried out in the consultants’ home
offices, MCC staff may, with approval of
MCA-Namibia, visit these offices to
review the consultants’ work.
Misprocurement
1.17 MCC does not fund
expenditures for consultant services if
the consultants or consultant services
selected have not been contracted in
accordance with the agreed provisions
as detailed in the Compact and
Supplemental Agreements, these Rules
and the approved Procurement Plans.44
In such cases, MCC will declare
misprocurement and cancel that portion
of the Compact allocated to the services
that have been misprocured if corrective
measures satisfactory to MCC are not
taken. MCC may, in addition, exercise
other remedies provided for under the
Compact. Even once the contract is
awarded after obtaining an approval
from MCC, MCC may still declare
misprocurement if it concludes that the
approval was issued on the basis of
incomplete, inaccurate, or misleading
information furnished by MCA-Namibia
or the terms and conditions of the
contract had been modified without
MCC approval.
References to MCC
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1.18 MCA-Namibia shall use the
following language when referring to
MCC in procurement documents:
The United States of America, acting
through the Millennium Challenge
Corporation (‘‘MCC’’) and the Republic of
Namibia (the ‘‘Government’’) have entered
into a Millennium Challenge Compact for
Millennium Challenge Account assistance to
help facilitate poverty reduction through
economic growth in the Republic of Namibia
(the ‘‘Compact’’) in the amount of [Insert
amount of Compact] US$ (‘‘MCC Funding’’).
MCA-Namibia on behalf of the Government
intends to apply a portion of the proceeds of
MCC Funding to eligible payments under this
contract. Payments by MCA-Namibia will be
subject, in all respects, to the terms and
conditions, including restrictions on the use
of MCC Funding, of the Compact. No party
other than the Government and MCANamibia shall derive any rights from the
Compact or have any claim to the proceeds
of MCC Funding.
44 See Paragraph 1.24.1, 1.24.2, and 1.24.3 of
Section 1.B of these Rules.
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Training or Transfer of Knowledge
1.19 If the assignment includes an
important component for training or
transfer of knowledge to MCA-Namibia
staff or national consultants, the TOR
shall indicate the objectives, nature,
scope, and goals of the training program,
including details on trainers and
trainees, skills to be transferred, time
frame, and monitoring and evaluation
arrangements. The cost for the training
program shall be included in the
consultant’s contract and in the budget
for the assignment.
Language
1.20 All advertisements for contracts
and notices of contract awards, whether
posted at MCA-Namibia’s Web site, at
dgMarket, or UNDB Online, shall be
posted in English.
1.21 For all contracts, the
solicitation documents as well as the
documents responding to these
solicitations, including the proposals,
shall be prepared in English. All
contracts shall be written in English and
this language shall govern contractual
relations between MCA-Namibia and
the consultant.
Fraud and Corruption
1.22 MCC requires that MCANamibia (and other beneficiaries of
MCC funding), as well as consultants
and their subcontractors under any
MCC-funded contracts, observe the
highest standards of ethics during the
procurement and execution of such
contracts. In pursuance of this policy,
the following provisions shall apply.
(a) For the purposes of these
provisions, the terms set forth below are
defined as follows:
(i) ‘‘Corrupt practice’’ means the
offering, giving, receiving, or soliciting,
directly or indirectly, of anything of
value to influence the actions of a
public official (including MCA-Namibia
and MCC staff and employees of other
organizations taking or reviewing
selection decisions) in the selection
process or in contract execution or the
making of any payment to any third
party, in connection with or in
furtherance of a contract, in violation of
(aa) the United States Foreign Corrupt
Practices Act of 1977, as amended (15
U.S.C. 78a et seq.) (‘‘FCPA’’), or any
other actions taken that otherwise
would be in violation of the FCPA if the
FCPA were applicable, or (bb) any
applicable law in the Republic of
Namibia;
(ii) ‘‘Fraudulent practice’’ means any
act or omission, including any
misrepresentation, in order to influence
(or attempt to influence) a selection
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process or the execution of a contract to
obtain a financial or other benefit, or to
avoid (or attempt to avoid) an
obligation;
(iii) ‘‘Collusive practice’’ means a
scheme or arrangement between two or
more parties, with or without the
knowledge of MCA-Namibia, designed
to establish prices at artificial,
noncompetitive levels or to otherwise
deprive MCA-Namibia of the benefits of
free and open competition;
(iv) ‘‘Coercive practice’’ means
impairing or harming or threatening to
impair or harm, directly or indirectly,
persons or their property, to influence
their participation in a procurement
process, or affect the execution of a
contract;
(v) ‘‘Obstructive practice’’ means:
(aa) Destroying, falsifying, altering or
concealing of evidence material to the
investigation or making false statements
to investigators in order to impede an
investigation into allegations of a
corrupt, fraudulent, coercive, collusive,
or prohibited practice; and threatening,
harassing, or intimidating any party to
prevent it from disclosing its knowledge
of matters relevant to the investigation
or from pursuing the investigation; and
(bb) Acts intended to impede the
exercise of the inspection and audit
rights of MCC provided under the
Compact; and
(vi) ‘‘Prohibited practice’’ means any
action that violates Section E
(Compliance with Anti-Corruption
Legislation), Section F (Compliance
with Anti-Money Laundering
Legislation) and Section G (Compliance
with Terrorist Financing Statutes and
Other Restrictions) of the ‘‘General
Provisions Annex’’ that will be made a
part of MCC-funded contracts and may
be found on the MCC Web site at https://
www.mcc.gov/guidance/compact/
general_provisions.pdf.
(b) MCA-Namibia will reject a
proposal (and MCC will deny approval
of a proposal for contract award) if it
determines that the consultant
recommended for award has, directly or
through an agent, engaged in corrupt,
fraudulent, collusive, coercive,
obstructive or prohibited practices in
competing for the contract in question.
(c) MCC has the right to cancel the
portion of MCC funding allocated to a
contract if it determines at any time that
representatives of a beneficiary of the
MCC funding engaged in corrupt,
fraudulent, collusive, coercive,
obstructive or prohibited practices
during the selection process or the
execution of a MCC-funded contract,
without MCA-Namibia having taken
timely and appropriate action
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satisfactory to MCC to remedy the
situation.
(d) MCC and MCA-Namibia have the
right to sanction a consultant, including
declaring such party ineligible, either
indefinitely or for a stated period of
time, to be awarded an MCC-funded
contract if at any time either MCANamibia or MCC determines that the
bidder, supplier, contractor, or
subcontractor has, directly or through
an agent, engaged in corrupt, fraudulent,
collusive, coercive, obstructive or
prohibited practices in competing for, or
in executing, such a contract.
(e) MCC and MCA-Namibia have the
right to require that a provision be
included in solicitation documents and
in MCC-funded contracts requiring a
consultant to permit MCA-Namibia,
MCC, or any designee of MCC, to
inspect its accounts, records and other
documents relating to the submission of
a proposal or performance of a MCCfunded contract and to have them
audited by auditors appointed by MCC
or MCA-Namibia with the approval of
MCC.
1.23 To the extent required by
Namibian law, MCA-Namibia shall
introduce, into bid forms for large
contracts funded by MCC, an
undertaking of the bidder to observe, in
competing for and executing a contract,
the country’s laws against fraud and
corruption (including bribery), as listed
in the solicitation documents. In the
event such an undertaking is not
required by Namibian law, MCANamibia may introduce the undertaking
with the approval of MCC.
hsrobinson on PROD1PC76 with NOTICES2
Procurement Plan
1.24.1 MCA-Namibia shall prepare
periodic procurement plans that are
updated at least semi-annually, for
acquiring consultant services needed to
implement the Compact (‘‘Procurement
Plan’’). Each Procurement Plan shall be
adopted by the governing body of MCANamibia and shall be submitted to MCC
for its approval. Each Procurement
Plan,45 typically covering a six (6)
month period, (a) lists the particular
contracts for the consultant services
required to implement the Compact for
the period covered in such Procurement
Plan; (b) identifies the proposed method
of procurement and selection procedure
for such contracts as determined
according to the rules set out in these
Rules; and (c) sets forth the estimated
value for each consultant contract.
45 When goods, works and non-consultant
services also need to be procured, the Procurement
Plan must also include such procurements in
accordance with the requirements at Section 1.A,
Paragraphs 1.16.1, 1.16.2, and 1.16.3 of these Rules.
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1.24.2 MCA-Namibia shall ensure
that all consultant services shall be
procured using the procurement method
and selection procedure approved in
each Procurement Plan. Compliance,
satisfactory to MCC, with the approved
Procurement Plan shall be a condition
precedent to MCC Disbursements.
1.24.3 MCA-Namibia shall not
initiate any procurement action that is
a substantial deviation from the
applicable adopted and approved
Procurement Plan without the prior
approval of MCC. If MCA-Namibia
determines that such a deviation is
necessary or appropriate, MCA-Namibia
shall submit a request to MCC for its
approval of an amended Procurement
Plan. If approved by MCC, MCANamibia shall comply with any
instructions contained in the MCC
approval, including any publication
requirements. Any substantial deviation
from a Procurement Plan as approved
and adopted shall be submitted to the
governing body of MCA-Namibia for
adoption of the amended Procurement
Plan.
II. Quality and Cost Based Selection
The Selection Process
2.1 QCBS uses a competitive process
that takes into account the quality of the
proposal and the cost of the services in
the selection of the successful firm. Cost
as a factor of selection shall be used
judiciously. The relative weight to be
given to the quality and cost shall be
determined for each case depending on
the nature of the assignment.
2.2 The selection process includes
the following steps unless MCC
approves a modification in the
procedure that is justified under the
circumstances of a particular
procurement:
(a) Preparation of the Terms of
Reference;
(b) Preparation of a cost estimate and
the budget;
(c) Advertising;
(d) Preparation of the short list of
consultants; (This step is not
mandatory. MCA-Namibia may at its
discretion issue the Request for
Proposals to all consultants expressing
interest in the procurement.)
(e) Preparation and issuance of the
Request for Proposals which should
include: the Letter of Invitation;
Instructions to Consultants; the Terms
of Reference and the proposed draft
contract;
(f) Receipt of proposals;
(g) Evaluation of technical proposals:
consideration of quality;
(h) Public opening of financial
proposals;
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46761
(i) Evaluation of financial proposals;
(j) Final evaluation of quality and
cost; and
(k) Negotiations and award of the
contract to the selected firm.
Terms of Reference (‘‘TOR’’)
2.3 MCA-Namibia shall be
responsible for preparing the TOR for
the assignment. The TOR shall be
prepared by a person(s) or a firm
specialized in the area of the
assignment. The scope of the services
described in the TOR shall be
compatible with the available budget.
The TOR shall define clearly the
objectives, goals, and scope of the
assignment and provide background
information (including a list of existing
relevant studies and basic data) to
facilitate the consultants’ preparation of
their proposals. If transfer of knowledge
or training is an objective, it should be
specifically outlined along with details
of number of staff to be trained, and so
forth, to enable consultants to estimate
the required resources. The TOR shall
list the services and surveys necessary
to carry out the assignment and the
expected outputs (for example, reports,
data, maps, surveys). It shall also list
criteria that will be used to evaluate the
bids. However, the TOR should not be
too detailed or inflexible, so as to
prevent competing consultants from
proposing their own methodology and
staffing. Firms shall be encouraged to
comment on the TOR in their proposals.
The respective responsibilities of MCANamibia, the implementing entity (if
relevant) and the consultant should be
defined clearly in the TOR.
Cost Estimate (Budget)
2.4 Preparation of a well thoughtthrough cost estimate is essential if MCC
funding is to be managed properly. The
cost estimate shall be based on MCANamibia’s assessment of the resources
needed to carry out the assignment: staff
time, logistical support, and physical
inputs (e.g. vehicles and laboratory
equipment).
Advertising
2.5.1 On at least a semi-annual basis,
MCA-Namibia shall publicize in the
General Procurement Notice (GPN) the
procurements planned for consultant
services for the upcoming period as
identified in the adopted Procurement
Plan which was approved by MCC. The
General Procurement Notice shall be in
the form acceptable to MCC and shall
include information derived from the
Procurement Plan and the name,
telephone (or fax) number, and address
of the MCA-Namibia agent responsible
for procurement and the address of the
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hsrobinson on PROD1PC76 with NOTICES2
Web site(s) where Specific Procurement
Notices will be posted. If known, the
scheduled date for availability of
solicitation documents for each
procurement should be indicated. Such
solicitation documents shall not be
released to the public earlier than the
date of publication of the General and
Specific Procurement Notices. The
General Procurement Notice shall be
advertised in a manner to provide
reasonable notice of planned
procurements to potential consultants.
Advertisement of the General
Procurement Notice shall include
posting in English at MCA-Namibia’s
Web site (or such other appropriate Web
site designated by MCA-Namibia and
approved by MCC), dgMarket and
UNDB Online.46 MCA-Namibia shall
also publish the General Procurement
Notice in a newspaper of wide
circulation in the Republic of Namibia
and in such other media outlets as
appropriate or as requested from time to
time by MCC.
2.5.2 Request for Expressions of
Interest (EOI), Request for Proposals
(RFP) or Request for Consultant
Qualifications (RCQ) shall be advertised
as Specific Procurement Notices (SPN).
For contracts valued less than or equal
to US$500,000, such requests shall be
published in at least one newspaper of
national circulation in the Republic of
Namibia and posted at MCA-Namibia’s
Web site (or such other appropriate Web
site designated by MCA-Namibia and
approved by MCC). For contracts valued
over US$500,000, MCA-Namibia must
also post the Specific Procurement
Notice at UNDB Online and at the
dgMarket Web site. Publication in local
print and broadcast and other national
and international media is encouraged
as long as the posting does not pre-date
the required postings. The text of the
notice, whether an EOI, an RFP or an
RCQ may be subject to review by MCC.
Notification shall be given in sufficient
time to enable prospective consultants
to obtain information, or the relevant
solicitation documents, and prepare and
submit their responses, taking into
consideration the estimated value of the
contract and period of advance notice
given with the General Procurement
Notice.47
46 UNDB is a publication of the United Nations.
Subscription information is available from:
Development Business, United Nations, GCPO Box
5850, New York, NY 10163–5850, USA (Web site:
https://www.devbusiness.com; e-mail:
dbsubscribe@un.org); Development Gateway Market
is an electronic portal of Development Gateway
Foundation, 1889 F Street, NW., Washington, DC
20006, USA (Web site: https://www.dgmarket.com).
47 Also see Paragraph 2.13 of Section 1.B of these
Rules.
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Short List of Consultants
Instructions to Consultants (‘‘ITC’’)
2.6 At its discretion, MCA-Namibia
may advertise for expressions of interest
and invite only short-listed firms or
individuals to submit proposals or
qualifications as appropriate for the
selection procedure chosen for the
particular procurement, or MCANamibia may begin the procurement
with an open request for proposals or
consultation qualifications. When MCANamibia chooses to begin a procurement
with a shortlisting procedure, MCANamibia is responsible for preparation
of the short list. There is no maximum
limit to the number of firms that may be
short-listed and care should be taken
not to eliminate any qualified
participants from competing for the
consultant contract. Consideration for
shortlisting must be given to all firms or
organizations—national and
international—expressing interest and
possessing the relevant qualifications.
The method for developing a short list
shall be fair and objective according to
pre-announced criteria.
2.7 Reserved.
2.8 Selection based upon
Consultants Qualifications is generally
used for small assignments.48
2.11 The ITC shall contain all
necessary information that would help
consultants prepare responsive
proposals, and shall bring as much
transparency as possible to the selection
procedure by providing information on
the evaluation process and by indicating
the evaluation criteria and methodology
and their relative weights and the
minimum passing quality score. The
ITC may indicate an estimate of the
level of key staff inputs (in staff time)
required of the consultants or may
provide the total budget, but neither
item of information is required. The ITC
shall specify the proposal validity
period, which should be adequate for
the evaluation of proposals, decision on
award, MCC review, and finalization of
contract negotiations. A detailed list of
the information that should be included
in the ITC is provided in Appendix 2 of
this Section 1.B.
Preparation and Issuance of the Request
for Proposals (‘‘RFP’’)
2.9 The RFP shall include (a) a
Letter of Invitation, (b) Information to
Consultants, (c) the TOR, and (d) the
proposed contract. MCA-Namibia shall
use the applicable Standard Proposal
Documents, as approved byMCC
pursuant to Part 3 of these Rules, as may
be modified to address project-specific
conditions, subject to MCC approval
when the change is material. MCANamibia may use an electronic system
to distribute the RFP, provided that
MCC is satisfied with the adequacy of
such system. If the RFP is distributed
electronically, the electronic system
shall be secure to avoid modifications to
the RFP and shall not unfairly restrict
the access of consultants to the RFP.
Letter of Invitation (‘‘LOI’’)
2.10 The LOI shall state the
intention of MCA-Namibia to enter into
a contract for the provision of
consultant services, the source of funds,
the details of MCA-Namibia and the
date, time, and address for submission
of proposals.
48 Dollar thresholds defining ‘‘small’’ shall be
determined in each case, taking into account the
nature and complexity of the assignment, but
generally will not exceed US$200,000.
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Contract
2.12 Sub-Section 1.B.IV of these
Rules briefly discusses the most
common types of contracts. MCANamibia shall use an appropriate form
of contract acceptable to MCC. Any
changes to standard conditions shall be
introduced generally through the forms
and procedures defined in the Standard
Proposal Documents. When the
Standard Proposal Documents are not
appropriate (for example, for
preshipment inspection and
procurement services), MCA-Namibia
shall use other contract forms
acceptable to MCC.
Receipt of Proposals
2.13 MCA-Namibia shall allow
enough time for the consultants to
prepare their proposals. The time
allowed shall depend on the
assignment, the value of the contract,
the difficulty of preparing a technical
proposal and the duration of the
advance notice given with posting of the
General Procurement Notice. During
this interval, the firms may request
clarifications about the information
provided in the RFP. MCA-Namibia
shall provide these clarifications in
writing and copy them to all firms either
registered or on the short list (who
intend to submit proposals). If
necessary, MCA-Namibia shall extend
the deadline for submission of
proposals. The technical and financial
proposals shall be submitted at the same
time. No amendments to the technical
or financial proposals shall be accepted
after the deadline. To safeguard the
integrity of the process, the technical
and financial proposals shall be
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submitted in separate sealed envelopes.
The technical envelopes shall be opened
immediately by a committee of officials
drawn from the relevant departments
(technical, finance or legal, as
appropriate), after the closing time for
submission of proposals. The financial
proposals shall remain sealed and shall
be properly secured until they are
opened publicly. Any proposal received
after the closing time for submission of
proposals shall be returned unopened
after the time for protest has expired.
MCA-Namibia may use electronic
systems permitting consultants to
submit proposals by electronic means,
provided MCC is satisfied with the
adequacy of the system, including, inter
alia, that the system is secure, maintains
the confidentiality and authenticity of
proposals submitted, uses an electronic
signature system or equivalent to keep
consultants bound to their proposals,
and only allows proposals to be opened
with due simultaneous electronic
authorization of the consultant and
MCA-Namibia. In this case, consultants
shall continue to have the option to
submit their proposals in hard copy.
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Evaluation of Proposals: Consideration
of Quality and Cost
2.14 The evaluation of the proposals
shall be carried out in two stages: 1.
quality, 2. cost. Evaluators of technical
proposals shall not have access to the
financial proposals until the technical
evaluation, including any required MCC
reviews and approvals, is concluded.
Financial proposals shall be opened
only thereafter. The evaluation shall be
carried out in full conformity with the
provisions of the RFP.
Evaluation of the Quality
2.15 MCA-Namibia shall evaluate
each technical proposal (using a
technical evaluation panel of generally
three or more technical specialists in the
sector), taking into account appropriate
evaluation criteria as set out in the RFP.
Evaluation criteria may include (a) the
consultant’s relevant experience for the
assignment, (b) the quality of the
methodology proposed, and (c) the
qualifications of the key staff proposed.
The relative weight of each criterion
shall be disclosed in the RFP. The score
for each proposal may be determined
based upon the total point system or
other methodology for evaluating and
comparing responses fairly. When
applying the total point method, each
criterion is marked on a scale of 1 to 100
according to the specific needs of the
assignment.
2.16 MCA-Namibia may divide these
criteria into sub-criteria. For example,
sub-criteria under methodology might
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be innovation and level of detail.
However, the number of sub-criteria
should be limited to the essential. MCC
recommends against the use of
exceedingly detailed lists of sub-criteria
that may render the evaluation a
mechanical exercise more than a
professional assessment of the
proposals. If the shortlisting procedure
was applied, the weight given to
experience can be relatively modest,
since this criterion has already been
taken into account during the
shortlisting process. More weight might
be given to the methodology in the case
of more complex assignments (for
example, multidisciplinary feasibility or
management studies).
2.17 Evaluation of key personnel is
recommended. Since key personnel
ultimately determine the quality of
performance, more weight shall be
assigned to this criterion if the proposed
assignment is complex. MCA-Namibia
shall review the qualifications and
experience of proposed key personnel in
their curricula vitae, which must be
accurate, complete, and signed by an
authorized official of the consultant firm
and the individual proposed. The
individuals might be rated in the
following three sub-criteria, as relevant
to the task:
(a) General qualifications: General
education and training, length of
experience, positions held, time with
the consultant firm as staff, experience
in developing countries, and so forth;
(b) Adequacy for the assignment:
education, training, and experience in
the specific sector, field, subject, and so
forth, relevant to the particular
assignment; and
(c) Experience in the region:
knowledge of the local language,
culture, administrative system,
government organization, and so forth.
2.18 MCA-Namibia shall evaluate
each proposal on the basis of its
responsiveness to the TOR. A proposal
shall be considered unsuitable and shall
be rejected at this stage if it does not
respond to important aspects of the TOR
or it fails to achieve a minimum
technical score specified in the RFP.
2.19 At the end of the process, MCANamibia shall prepare a technical
evaluation report of the ‘‘quality’’ of the
proposals and, in the case of contracts
subject to prior review, submit it to
MCC for its review and approval. The
report shall substantiate the results of
the evaluation and describe the relative
strengths and weaknesses of the
proposals. All records relating to the
evaluation, such as individual mark
sheets, shall be retained until
completion of the Project and its audit.
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Evaluation of Financial Proposals
2.20 After the evaluation of quality
is completed and the required reviews
and approvals have been issued, MCANamibia shall inform the consultants
who have submitted proposals of the
technical points assigned to each
consultant and shall notify those
consultants whose proposals did not
meet the minimum qualifying mark or
were considered nonresponsive to the
RFP and the TOR that their financial
proposals will be returned unopened
after the signature of the contract. MCANamibia shall simultaneously notify the
consultants that have secured at least
the minimum qualifying mark of the
date, time, and place set for opening the
financial proposals. If the procurement
is on the critical path for
implementation of the Compact, the
opening date may be defined to allow
very short notice for consultants to
make arrangements to attend the
opening of the financial proposals. In
such case, MCA-Namibia shall arrange
for the record of the proceedings of the
opening to be signed by at least two
independent witnesses. The financial
proposals shall be opened publicly in
the presence of representatives of the
consultants who choose to attend (in
person or online). The name of the
consultant, the technical points, and the
proposed prices shall be read aloud (and
posted online when electronic
submission of proposals is used) and
recorded when the financial proposals
are opened. MCA-Namibia shall also
prepare the minutes of the public
opening and a copy of this record shall
be included in the record of the
procurement and provided to all
consultants who submitted proposals. A
copy of the record shall be sent to MCC
when the proposed award is subject to
prior review by MCC.
2.21 MCA-Namibia shall then
review the financial proposals. If there
are any arithmetical errors, they shall be
corrected. For the purpose of comparing
proposals, the RFP shall require that all
proposals be stated in the same currency
(local currency of the Republic of
Namibia, or US$ or a combination of the
two) as required in the RFP. If there is
a need to make a conversion between
the two allowable currencies, the RFP
shall specify the source of the exchange
rate to be used and the date of that
exchange rate, provided that the date
shall not be earlier than four weeks
prior to the deadline for submission of
proposals, nor later than the original
date of expiration of the period of
validity of the proposal. Any proposal
that deviates from the currency
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requirement as stated in the RFP may be
rejected as non-responsive.
2.22 For the purpose of evaluation,
the financial proposals shall include or
exclude local identifiable direct or
indirect taxes as instructed in the RFP.
The financial proposal shall include all
consultants’ remuneration and other
expenses such as travel, translation,
report printing, or secretarial expenses.
When the total point evaluation
methodology is used, the financial
proposal with the lowest price may be
given a financial score of 100 and other
proposals given financial scores that are
inversely proportional to their prices.
Alternatively, a directly proportional or
other methodology may be used in
allocating the marks for the financial
proposal. The methodology to be used
shall be described in the RFP.
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Combined Quality and Price Evaluation
2.23.1 The total score shall be
obtained by weighing the quality and
price scores and adding them. The
weight for the financial proposal shall
be assigned, taking into account the
complexity of the assignment and the
relative importance of quality. The
proposed weightings for quality and
price shall be specified in the RFP. The
firm obtaining the highest total score
shall be invited for negotiations.
2.23.2 When the procurement is
subject to MCC prior review for
proposed award, MCA-Namibia, before
inviting the firm obtaining the highest
total score for negotiations, shall furnish
to MCC for its review and approval a
full description of the procurement
process including an account of all
protests and appeals and other
significant problems or defects during
the process and a description of how
these were resolved.
Negotiations and Award of Contract
2.24 Negotiations shall include
discussions of the TOR, the
methodology, staffing, inputs by MCANamibia and special conditions of the
contract. These discussions shall not
substantially alter the original TOR or
the terms of the contract, lest the
procurement process be invalidated.
Major reductions in work inputs should
not be made solely to meet the budget.
The final TOR and the agreed
methodology shall be incorporated into
‘‘Description of Services,’’ which shall
form part of the contract.
2.25 The selected firm should not be
allowed to substitute key staff, unless
both parties agree that undue delay in
the selection process makes such
substitution unavoidable or that such
changes are critical to meet the
objectives of the assignment. If this is
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not the case and if it is established that
key staff were included in the proposal
without confirming their availability,
the firm may be disqualified and the
process continued with the next ranked
firm. The key staff proposed for
substitution shall have qualifications
equal to or better than the key staff
initially proposed.
2.26 Financial negotiations shall
include clarification of the consultants’
tax liability in the Republic of Namibia
(if any) to ensure that the contract is
consistent with the provisions of the
Compact and Supplemental Agreement.
As payments under fixed-price contracts
are based on work done and delivery of
outputs (or products), the offered price
shall include all costs (staff time,
overhead, travel, hotel, etc.).
Consequently, if the selection method
for a fixed-price contract included price
as a component, this price shall not be
negotiated. In the case of Time-Based
Contracts, payment is based on inputs
(staff time and reimbursables) and the
offered price shall include staff rates
and an estimation of the amount of
reimbursables. When the selection
method includes price as a component,
negotiations of staff rates should not
take place, except in special
circumstances, such as when staff rates
offered are much higher than rates
typically charged by consultants in
similar circumstances for similar
contracts. Consequently, the prohibition
of negotiation does not preclude the
right of MCA-Namibia to ask for
clarifications, and, if fees are very high,
to ask for change of fees, after due
consultation with MCC. Reimbursables
are to be paid on actual expenses
incurred at cost, subject to limitations
set out in MCC Cost Principles, upon
presentation of receipts and therefore
are not subject to negotiations. However,
if MCA-Namibia wants to define
ceilings for unit prices of certain
reimbursables (like travel or hotel rates),
it should indicate the maximum levels
of those rates in the RFP or define a per
diem in the RFP. If the contract permits
reimbursement of any costs, the
reimbursement rates shall be limited by
applicable MCC Cost Principles (‘‘MCC
Cost Principles’’) found at the MCC Web
site, https://www.mcc.gov.
2.27 If the negotiations fail to result
in an acceptable contract, MCA-Namibia
shall terminate the negotiations and
invite the next ranked firm for
negotiations. MCA-Namibia shall
consult with MCC prior to taking this
step. The consultant shall be informed
of the reasons for termination of the
negotiations. Once negotiations are
commenced with the next ranked firm,
MCA-Namibia shall not reopen the
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earlier negotiations. After negotiations
are successfully completed and all
required reviews and approvals have
been issued, MCA-Namibia shall
promptly notify other firms on the short
list that they were unsuccessful.
Publication of the Award of Contract
2.28 After the award of contract,
MCA-Namibia shall post at UNDB
Online, at dgMarket and at MCANamibia’s Web site (or such other
appropriate Web site designated by
MCA-Namibia and approved by MCC)
the results, identifying the procurement,
the name of the winning consultant and
the price, duration, and summary scope
of the contract. The same information
shall be sent to all consultants who have
submitted proposals. The posting at
UNDB Online and at dgMarket must be
done monthly and at MCA-Namibia’s
Web site (or such other appropriate Web
site designated by MCA-Namibia and
approved by MCC) at least weekly. The
posting shall be in a format of a
summarized table covering the previous
period. All such postings shall be in
English.
Debriefing
2.29 In the publication of contract
award referred to in Paragraph 2.28
above, MCA-Namibia shall specify that
any consultant who wishes to ascertain
the grounds on which its proposal was
not selected should request an
explanation from MCA-Namibia. MCANamibia shall promptly provide the
explanation as to why such proposal
was not selected, in writing and/or in a
debriefing meeting, at the option of the
consultant. The requesting consultant
shall bear all the costs of attending such
a debriefing.
Rejection of All Proposals, and Reinvitation
2.30 MCA-Namibia will be justified
in rejecting all proposals only if all
proposals are nonresponsive because
they present major deficiencies in
complying with the TOR, if they involve
prices substantially higher than the
original estimate, or if contracting for
the services is no longer in the best
interest of implementation of the
Compact. In the case of a higher price,
the feasibility of increasing the budget,
or scaling down the scope of services
with the firm should be investigated in
consultation with MCC. Before all the
proposals are rejected and new
proposals are invited, MCA-Namibia
shall notify MCC, indicating the reasons
for rejection of all proposals, and shall
obtain MCC’s approval before
proceeding with the rejection and the
new process. The new process may
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include revising the RFP (including the
short list) and the budget. These
revisions shall be agreed upon with
MCC. Within two weeks of the rejection
of all proposals, MCA-Namibia shall
post at dgMarket and MCA-Namibia’s
Web site (or such other appropriate Web
site designated by MCA-Namibia and
approved by MCC) notification of the
cancellation of the procurement. The
notification shall identify the
procurement and state briefly the
reasons for cancellation. The same
information shall be sent to all those
who have submitted proposals. All such
postings shall be in English.
Confidentiality
2.31 Information relating to
evaluation of proposals and
recommendations concerning awards
shall not be disclosed to the consultants
who submitted the proposals, or to other
persons not officially concerned with
the process, until the publication of the
award of contract, except as provided in
Paragraphs 2.20 and 2.27 of Section 1.B
of these Rules.
III.
Other Methods of Selection
General
3.1 This Sub-Section 1.B.III
describes the selection methods other
than QCBS, and the circumstances
under which they are acceptable. All the
relevant 49 provisions of Sub-Section
1.B.II (QCBS) shall apply whenever
competition is used.
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Quality Based Selection (‘‘QBS’’)
3.2 QBS may be appropriate for the
following types of assignments:
(a) Complex or highly specialized
assignments for which it is difficult to
define precise TORs and the required
input from the consultants, and for
which MCA-Namibia expects the
consultants to demonstrate innovation
in their proposals;
(b) Assignments that have a high
downstream impact and in which the
objective is to have the best experts; and
(c) Assignments that can be carried
out in substantially different ways, such
that proposals will not be comparable.
3.3 In QBS, the RFP may request
submission of a technical proposal only
(without the financial proposal), or
request submission of both technical
and financial proposals at the same
time, but in separate envelopes (twoenvelope system). The procurement
shall be advertised according to the
49 All provisions of Sub-Section 1.B.II shall be
applied with the modifications and suppressions
required by the method for selecting consultants
used in the specific case. Advertisement is not
required when single source selection is used.
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requirements set out in Paragraphs 2.5.1
and 2.5.2 of Section 1.B, and may, at the
discretion of MCA-Namibia, be
preceded by a shortlisting procedure
(see Paragraphs 2.6 to 2.8 of Section
1.B). The RFP may provide either the
estimated budget or the estimated
number of key staff time, specifying that
this information is given as an
indication only and that consultants
shall be free to propose their own
estimates.
3.4 If technical proposals alone were
invited, after evaluating the technical
proposals using the same methodology
as in QCBS, MCA-Namibia shall ask the
consultant with the highest ranked
technical proposal to submit a detailed
financial proposal. MCA-Namibia and
the consultant shall then negotiate the
financial proposal and the contract. All
other aspects of the selection process
shall be identical to those of QCBS,
including the publication of the award
of contract as described in Paragraph
2.28. If consultants were requested to
provide financial proposals initially
together with the technical proposals,
safeguards shall be built in as in QCBS
to ensure that, after the negotiations are
successfully concluded, the financial
proposal of only the selected firm is
opened and the rest are returned
unopened.
Selection Under a Fixed Budget (‘‘FBS’’)
3.5 This method is appropriate
when the assignment is simple and can
be precisely defined. The RFP shall
indicate the available budget and
request the consultants to provide their
best technical and financial proposals,
which stay within the budget, in
separate envelopes. The TOR should be
particularly well prepared to make sure
that the budget is sufficient for the
consultants to perform the expected
tasks. The procurement shall be
advertised according to the
requirements set out in Paragraphs 2.5.1
and 2.5.2 of Section 1.B, and may, at the
discretion of MCA-Namibia, be
preceded by a shortlisting procedure
(see Paragraphs 2.6 to 2.8 of Section
1.B). Evaluation of all technical
proposals shall be carried out first as in
the QCBS method. Then the financial
proposals shall be opened in public and
prices shall be read aloud. Proposals
that exceed the indicated budget shall
be rejected. The consultant who has
submitted the highest ranked technical
proposal shall be selected and invited to
negotiate a contract. The publication of
the Award of Contract shall be as
described in Paragraph 2.28.
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Least-Cost Selection (‘‘LCS’’)
3.6 This method is appropriate for
selecting consultants for assignments of
a standard or routine nature (audits,
engineering design of noncomplex
works, etc.) where well established
practices and standards exist. Under
this method, a ‘‘minimum’’ qualifying
mark for the ‘‘quality’’ is established.
Proposals, to be submitted in two
envelopes, are invited. The procurement
shall be advertised according to the
requirements set out in Paragraphs 2.5.1
and 2.5.2 of Section 1.B, and may, at the
discretion of MCA-Namibia, be
preceded by a shortlisting procedure
(see Paragraphs 2.6 to 2.8 of Section
1.B). Technical proposals are opened
first and evaluated. Those securing less
than the minimum qualifying mark 50
are rejected, and the financial proposals
of the rest are opened in public. The
firm with the lowest price shall then be
selected and the publication of the
award of contract shall be as described
in Paragraph 2.28. Under this method,
the minimum qualifying mark shall be
established, understanding that all
proposals above the minimum compete
only on ‘‘price.’’ The minimum
qualifying mark shall be stated in the
RFP.
Selection Based on the Consultants’
Qualifications (‘‘CQS’’)
3.7 This method may be used for
small 51 assignments for which the need
for preparing and evaluating
competitive proposals is not justified. In
such cases, MCA-Namibia shall prepare
the TOR, request information on the
consultants’ experience and competence
relevant to the assignment, and select
the firm with the most appropriate
qualifications and references. The
procurement shall be advertised
according to the requirements set out in
Paragraphs 2.5.1 and 2.5.2 of Section
1.B and may, at the discretion of MCANamibia, be preceded by a shortlisting
procedure (see Paragraphs 2.6 to 2.8 of
Section 1.B). The selected firm shall be
asked to submit a combined technical
and financial proposal and then be
invited to negotiate the contract.
3.8 The publication of the award of
contract shall be as described in
Paragraph 2.28.
50 This method shall not be used as a substitute
for QCBS and shall be used only for the specific
cases of very standard and routine technical nature
where the intellectual component is minor. For this
method the minimum qualifying mark shall be 70
points or higher.
51 Dollar thresholds defining ‘‘small’’ shall be
determined and justified in writing in each case,
taking into account the nature and complexity of
the assignment, but shall not exceed US$$200,000
except in exceptional circumstances and
specifically approved by MCC.
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Single-Source Selection (‘‘SSS’’)
3.9 Single-source selection of
consultants does not provide the
benefits of competition with regard to
quality and cost, lacks transparency in
selection, and could encourage
unacceptable practices. Therefore,
single-source selection shall be used
only in exceptional cases. The
justification for single-source selection
shall be examined in the context of the
overall interests of MCA-Namibia and
implementation of the Compact and the
responsibility of MCC to ensure
economy and efficiency and provide
equal opportunity to all qualified
consultants.
3.10 Single-source selection may be
appropriate only if it presents a clear
advantage over competition: (a) For
tasks that represent a natural
continuation of previous work carried
out by the firm (see Paragraph 3.11), (b)
in emergency cases, such as in response
to disasters and for consultant services
required during the period of time
immediately following the emergency,
(c) for very small 52 assignments, or (d)
when only one firm is qualified or has
experience of exceptional worth for the
assignment.
3.11 When continuity for
downstream work is essential, the initial
RFP shall outline this prospect, and if
practical, the factors used for the
selection of the consultant shall take the
likelihood of continuation into account.
Continuity in the technical approach,
experience acquired, and continued
professional liability of the same
consultant may make continuation with
the initial consultant preferable to a new
competition, subject to satisfactory
performance in the initial assignment.
For such downstream assignments,
MCA-Namibia shall ask the initially
selected consultant to prepare technical
and financial proposals on the basis of
the TOR furnished by MCA-Namibia,
which shall then be negotiated.
3.12 If the initial assignment was not
awarded on a competitive basis or if the
downstream assignment is substantially
larger in value, a competitive process
acceptable to MCC shall normally be
followed in which the consultant
carrying out the initial work is not
excluded from consideration if it
expresses interest. MCC will consider
exceptions to this rule only under
special circumstances and only when a
new competitive process is not
practicable.
52 Dollar thresholds defining ‘‘very small’’ shall
be determined in each case, taking into account the
nature and complexity of the assignment, but shall
not exceed USD2,000.
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3.13 The publication of the award of
contract shall be as described in Section
1.B, Paragraph 2.28.
3.14 Reserved.
Selection of Particular Types of
Consultants
3.15 Reserved.
3.16 Reserved.
3.17 Procurement Agents and Fiscal
Agents. MCA-Namibia may wish (or be
required by MCC) to employ, as its
agents, firms that specialize in handling
procurement and/or financial
management services. Such agents shall
be selected following these Rules (or
such other procedures as MCC may
approve) and the procedures set out in
the RFP requesting such agent services.
When performing procurement agent
services, the procurement agent shall
follow the procurement procedures
outlined in the Compact and
Supplemental Agreements, in the
Procurement Plan approved by MCC,
and in these Rules.
3.18 Inspection Agents. MCANamibia may wish to employ inspection
agencies to inspect and certify goods
prior to shipment or on arrival in the
Republic of Namibia. The inspection by
such agencies usually covers the quality
and quantity of the goods concerned
and reasonableness of price. Inspection
agencies shall be selected using the
procedures set out in the approved and
adopted Procurement Plan.
3.19 Banks. MCA-Namibia may
require the services of investment and
commercial banks, financial firms, and
fund managers to implement the
Compact. To procure these services, the
RFP shall specify clearly how proposals
will be presented and how they will be
compared.
3.20 Auditors. Auditors typically
carry out auditing tasks under well
defined TOR and professional
standards. MCA-Namibia shall select
auditors according to the instructions
provided to it by MCC including MCC’s
Standard Proposal Document for auditor
services.
3.21 Service Delivery Contractors.
Projects in the social sectors in
particular may involve hiring of large
numbers of individuals who deliver
services on a contract basis (for
example, social workers, such as nurses
and paramedics). The job descriptions,
minimum qualifications, terms of
employment, selection procedures, and
the extent of MCC review of these
procedures and documents shall be
described in the Project documentation,
and the contract shall be included in the
Procurement Plan approved by MCC.
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IV. Types of Contracts and Important
Provisions
Types of Contracts
4.1 Fixed-Price Contract (‘‘FixedPrice Contract’’). Fixed-Price Contracts
may take various forms such as lump
sum, unit price and percentage fees.53
Fixed-Price Contracts are used mainly
for assignments in which the content
and the duration of the services and the
required output of the consultants are
clearly defined. They are widely used
for simple planning and feasibility
studies, environmental studies, detailed
design of standard or common
structures, preparation of data
processing systems, and so forth.
Payments are linked to work done in
performance of the contract and to
outputs (deliverables), such as reports,
drawings, bills of quantities, bidding
documents, and software programs.
Fixed-Price Contracts are easier to
administer than Time-Based Contracts
(defined below) because payments are
due on clearly specified outputs.
4.2 Time-Based Contract (‘‘TimeBased Contract’’). This type of contract
is appropriate when it is difficult to
define the scope and the length of
services, either because the services are
related to activities by others for which
the completion period may vary, or
because the input of the consultants
required to attain the objectives of the
assignment is difficult to assess.
Payments are based on agreed hourly,
daily, weekly, or monthly rates for staff
(who are normally named in the
contract) and on reimbursable items
using actual expenses and/or agreed
unit prices. Time-based contracts need
to be closely monitored and
administered by MCA-Namibia to
ensure that the assignment is
progressing satisfactorily and that
payments claimed by the consultants
are appropriate. For contracts that
permit reimbursement of any costs, the
reimbursement rates shall be limited by
applicable MCC Cost Principles. The
costs shall also be subject to audit in
accordance with the requirements set
out in the Compact and the
Supplemental Agreements.
4.3 Reserved.
53 Percentage contracts directly relate the fees
paid to the consultant to the estimated or actual
project construction cost, the cost of the goods
procured or inspected or other measure of service
such as in the case of Procurement Agent, the value
of contracts procured or for Fiscal Agent the
amount of funds disbursed. Percentage contracts
must be distinguished from cost-plus-percentage-ofcost type contracts which are prohibited as such
contracts motivate a supplier, contractor or
consultant to increase its profits by increasing cost
of performance.
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4.4 Percentage Contract. These
contracts are commonly used for
architectural services. They may also be
used for procurement and inspection
agents. Percentage Contracts directly
relate the fees paid to the consultant to
the estimated or actual Project
construction cost, or the cost of the
goods procured or inspected. The
contracts are negotiated on the basis of
market norms for the services and/or
estimated staff-month costs for the
services, or competitively bid. It should
be borne in mind that in the case of
architectural or engineering services,
Percentage Contracts implicitly lack
incentive for economic design and are
hence discouraged. Therefore, the use of
such a contract for architectural services
is recommended only it if is based on
a fixed target cost and covers precisely
defined services (for example, not works
supervision).
4.5.1 Indefinite Delivery and
Indefinite Quantity (‘‘IDIQ’’) Contract.
These contracts are used when MCANamibia needs to have ‘‘on call’’
specialized services to provide advice
on a particular activity, the extent and
timing of which cannot be defined in
advance. These are commonly used to
retain ‘‘advisers’’ for implementation of
complex Projects, expert adjudicators
for dispute resolution panels,
institutional reforms, procurement
advice, technical troubleshooting, and
so forth, normally for a period of a year
or more.
4.5.2 Requirements and Blanket
Purchase Agreements (‘‘BPA’’)
Contracts. MCA-Namibia may use these
contract types for reoccurring needs.
Important Provisions
4.6 RFPs shall clearly state that
firms must express the price for their
services in the currency stated in the
RFP, which in every case must be either
U.S. dollars or the local currency of the
Republic of Namibia or a combination
thereof. MCA-Namibia may require
consultants to state the portion of the
price representing costs in the local
currency of the Republic of Namibia.
Payment under the contract shall be
made in the currency or currencies as
stated in the RFP.
4.7 Reserved.
4.8 Payment Provisions. Payment
provisions, including amounts to be
paid, schedule of payments, and
payment procedures, shall be set out in
the RFP to the extent possible. Payments
may be made at regular intervals,
milestones and outputs as described in
the RFP and agreed in the contract.
4.9 Except as otherwise stated in any
related provision of the Compact and
Supplemental Agreements, payments
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shall be made promptly in accordance
with the contract provisions. To that
end:
(a) Consultants will be paid directly
by the Fiscal Agent; and,
(b) The contract shall provide for the
payment of interest if payment is
delayed beyond the time allowed in the
contract due to the fault of MCANamibia or its agents; the rate of charges
shall be specified in the contract.
4.10 Bid and Performance
Securities. Bid and performance
securities are not always recommended
for consultants’ services. Their
enforcement is often subject to judgment
calls, they can be easily abused, and
they tend to increase the costs to the
consultant industry without evident
benefits, which are eventually passed on
to MCA-Namibia. However, they can be
useful where Compact implementation
would be damaged by poor consultant
performance.
4.11 Reserved.
4.12 Conflict of Interest. The
consultant shall not receive any
remuneration in connection with the
assignment except as provided in the
contract. The consultant and its
affiliates shall not engage in consultant
or other activities that conflict with the
interest of MCA-Namibia under the
contract. The contract shall include
provisions limiting future engagement
of the consultant or other services
resulting from or directly related to the
firm’s consultant services in accordance
with the requirements of Paragraphs 1.9
and 1.10 of Section 1.B of these Rules.
4.13 Professional Liability. The
consultant is expected to carry out its
assignment with due diligence and in
accordance with prevailing standards of
the profession. As the consultant’s
liability to MCA-Namibia will be
governed by the applicable law, the
contract need not deal with this matter
unless the parties wish to limit this
liability. If they do so, they should
ensure that (a) there must be no such
limitation in case of the consultant’s
gross negligence or willful misconduct;
(b) the consultant’s liability to MCANamibia may in no case be limited to
less than a multiplier of the total value
of the contract to be indicated in the
RFP and in the special conditions of the
contract (the amount of such limitation
will depend on each specific case); 54
and (c) any such limitation may deal
only with the consultant’s liability
toward MCA-Namibia and not with the
consultant’s liability toward third
parties.
54 MCA-Namibia is encouraged to secure
insurance for potential risks above these limits.
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46767
4.14 Staff Substitution. During an
assignment, if substitution is necessary
(for example, because of ill health or
because a staff member proves to be
unsuitable), the consultant shall
propose other staff of at least the same
level of qualifications for approval by
MCA-Namibia.
4.15 Applicable Law and Settlement
of Disputes. The contract shall include
provisions dealing with the applicable
law and the forum for the settlement of
disputes. Settlement of disputes shall
take place in the Republic of Namibia
with the possibility for international
arbitration where the parties so agree.
V. Selection of Individual Consultants
5.1 Individual consultants are
employed on assignments for which (a)
teams of personnel are not required, (b)
additional outside (home office)
professional support is not required,
and (c) the experience and
qualifications of the individual are the
paramount requirement. When
coordination, administration, or
collective responsibility may become
difficult because of the number of
individuals, it would be advisable to
employ a firm.
5.2 Individual consultants are
selected on the basis of their
qualifications for the assignment. The
procurement shall be advertised
according to the requirements set out in
Paragraphs 2.5.1 and 2.5.2 of Section
1.B and may, at the discretion of MCANamibia, be preceded by a shortlisting
procedure (see Paragraphs 2.6 to 2.8 of
Section 1.B). Consultants do not need to
submit proposals but shall be selected
through evaluation and comparison of
qualifications. Individuals considered
for comparison of qualifications shall
meet the minimum relevant
qualifications and those selected to be
contracted by MCA-Namibia shall be the
best qualified and shall be fully capable
of carrying out the assignment.
Capability is judged on the basis of
evidence of knowledge and past
experience relevant to the services to be
provided and past performance based
upon references and recommendations.
5.3 From time to time, permanent
staff or associates of a consultant firm
may be available as individual
consultants. In such cases, the conflict
of interest provisions described in these
Rules shall apply to the parent firm.
5.4 Individual consultants may be
selected on a sole-source basis with due
justification in exceptional cases such as
for: (a) Tasks that are a continuation of
previous work that the consultant has
carried out and for which the consultant
was selected competitively; (b) certain
assignments with total expected
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duration of less than six months; (c)
emergency situations resulting from
natural disasters; and (d) when the
individual is the only consultant
qualified for the assignment.
Appendix 1: Review by MCC of the
Selection of Consultants
Scheduling the Selection Process
1. If required by the thresholds set
forth in Attachment 1 of these Rules,
MCC shall review the selection process
for the hiring of consultants proposed
by MCA-Namibia in the Procurement
Plan to ensure compliance with the
Compact and the Supplemental
Agreements. Each Procurement Plan
typically covers a period of at least six
months and is updated at least semiannually. Any revisions proposed to the
Procurement Plan shall be furnished to
MCC for its prior approval.
hsrobinson on PROD1PC76 with NOTICES2
Prior Review
The thresholds for review of
procurement decisions prior to award of
a contract and any modification to such
contract are set out in Attachment 1 of
these Rules.
Post Review
MCA-Namibia shall retain all
documentation with respect to each
contract for at least five years after the
closing date of the Compact for
examination by MCC, its auditors, its
oversight authorities and independent
auditors of MCA-Namibia. This
documentation shall include, but shall
not be limited to, the signed original of
the contract, the analysis of the
respective proposals, and
recommendations for award. For
contracts awarded on the basis of singlesource selection, documentation shall
include the record of justification, the
qualifications and experience of the
consultants, and the signed original of
the contract. MCA-Namibia shall also
furnish such documentation to MCC
upon request. MCC shall, if it
determines that the contract was not
awarded in accordance with the agreed
procedures as reflected in the Compact,
including the Supplemental Agreements
and further elaborated in the
Procurement Plan approved by MCC, or
the contract itself is not consistent with
such procedures, promptly inform
MCA-Namibia that Paragraph 1.17
(Misprocurement) of Section 1.B of
these Rules shall apply and state the
reasons for such determination.
Appendix 2: Instructions to Consultants
1. When procuring consultant
services, MCA-Namibia shall use MCANamibia Standard Solicitation
Documents including the Standard
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17:12 Aug 08, 2008
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Proposal Document accepted by MCC.
These documents shall include
Instructions to Consultants and TORs
providing adequate information on the
following aspects of the assignment and
the procurement process:
(a) A description of the assignment;
(b) Standard formats for the technical
and financial proposals;
(c) The names and contact
information of officials to whom
clarifications shall be addressed and
with whom the consultants’
representative shall meet, if necessary;
(d) Details of the selection procedure
to be followed, including (i) a
description of the two-stage process, if
appropriate; (ii) a listing of the technical
evaluation criteria and weight given to
each criterion; (iii) the details of the
financial evaluation; (iv) the relative
weight given to quality and price in the
case of QCBS; (v) the minimum pass
score for quality; and (vi) the details on
the public opening of financial
proposals;
(e) Estimate of the level of key staff
inputs (in staff months) required of the
consultants or an indicative value of the
proposed contract, but generally not
both;
(f) Indication of minimum experience,
academic achievement, and so forth,
expected of key staff;
(g) Details and status of MCC funding;
(h) Information on negotiations;
financial and other information that
shall be required of the selected firm
during negotiation of the contract;
(i) Deadline for submission of
proposals;
(j) Currency(ies) in which the costs of
services shall be expressed, compared,
and paid;
(k) Reference to any local laws that
may be particularly relevant to the
proposed consultants’ contract;
(l) Statement that the firm and any of
its affiliates shall be disqualified from
providing downstream goods, works,
consultant or non-consultant services
under the Project if, in the judgment of
MCA-Namibia or MCC, such activities
constitute a conflict of interest with the
services provided under the assignment;
(m) Method in which the proposal
shall be submitted, including the
requirement that the technical proposals
and financial proposals be sealed and
submitted separately in a manner that
shall ensure that the technical
evaluation is not influenced by price;
(n) Request that the invited firm (i)
acknowledges receipt of the RFP and (ii)
informs MCA-Namibia whether or not it
will be submitting a proposal;
(o) If applicable, the short list of
consultants being invited to submit
proposals and whether or not
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associations between short-listed
consultants are acceptable;
(p) Period for which the consultants’
proposals shall be held valid and during
which the consultants shall undertake
to maintain, without change, the
proposed key staff, and shall hold to
both the rates and total price proposed;
in case of extension of the proposal
validity period, the right of the
consultants not to maintain their
proposal;
(q) Anticipated date on which the
selected consultant shall be expected to
commence the assignment;
(r) Statement regarding tax liabilities
in reference to and accordance with the
Compact and the Supplemental
Agreements;
(s) Details of the services, facilities,
equipment, and staff to be provided by
MCA-Namibia;
(t) Phasing of the assignment, if
appropriate; likelihood of follow up
assignments;
(u) Procedure to handle clarifications
about the information given in the RFP;
(v) Any conditions for subcontracting
part of the assignment; and
(w) Notice of Bid Challenge System.
Appendix 3: Guidance to Consultants
Consultants can find information
about the Millennium Challenge
Corporation and its programs at
www.mcc.gov and about MCC Programs
in the Republic of Namibia at the Web
site established by MCA-Namibia (or
such other appropriate Web site
designated by MCA-Namibia and
approved by MCC).
Part 2. Reports and Records
Complete and uniform procurement
records shall be maintained according to
a standard format approved by MCC.
MCA-Namibia shall also maintain and
submit quarterly to MCC a cumulative
report of all procurement activity
(‘‘Procurement Performance Report’’),
including explanations of any variance
from the Procurement Plan, in the
format mandated by MCC. The standard
form with instructions is found on the
MCC Web site, https://www.mcc.gov.
Part 3. Standard Solicitation Documents
MCA-Namibia shall develop standard
documents to invite quotations, bids,
proposals and qualifications (‘‘Standard
Solicitation Documents’’) including
standard bidding and proposal
documents (‘‘Standard Bidding
Documents’’ and ‘‘Standard Proposal
Documents’’). Any Standard Solicitation
Document used to procure contracts
valued over US$100,000 must be
available in English and is subject to
review and approval by MCC. The
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instructions to bidders and consultants
in Standard Solicitation Documents
must set out or reference the rules and
procedures governing the procurement.
The instructions to bidders and
instructions to consultants must also
state the currency or currencies for the
quotes, bids or financial proposals, as
appropriate, and shall specify that
payment be made in either United
States dollars or the local currency of
the Republic of Namibia.
The terms and conditions of
procurement contracts shall be set out
in the applicable solicitation
documents. The terms and conditions
shall include a provision stipulating the
governing law and the procedures for
resolving contract disputes. The term
and conditions also shall include
provisions as required or specified by
these Rules and other Compact
documents including provisions that
stipulate (a) MCC status and rights; (b)
limitations on use or treatment of MCC
funding; (c) procurement requirements;
(d) records and information, access,
audits and reviews, and reports; (e)
compliance with rules on prohibited
activities, restricted parties, and
eligibility requirements of prohibited
source provisions in accordance with
then-applicable U.S. law, regulations
and policy; (f) publicity, information
and marketing; (g) insurance
requirements; (h) conflict of interest;
and (i) inconsistencies, as well as any
other terms and conditions as applicable
to a contract or agreement of that nature
or otherwise as MCA-Namibia, solely
upon the written instructions of MCC,
may require from time to time. A
summary of the applicable provisions
described in (a) through (i) of this
Section may be found on the MCC Web
site at https://www.mcc.gov/guidance/
compact/general_provisions.pdf. MCC
has the right to review and approve any
proposed contracts and any material
modifications to any executed contract.
hsrobinson on PROD1PC76 with NOTICES2
Part 4. Review and Approval
Requirements
Certain important procurement
actions and decisions shall be subject to
prior review or approval by levels of
authority within MCA-Namibia or by
MCC, as provided in Attachment 1 of
these Rules. This system of review and
approval requirements is intended to
ensure adequate oversight and
monitoring of MCC-funded procurement
activities, help detect errors when they
can be easily corrected and to otherwise
avoid problems in such procurement
VerDate Aug<31>2005
17:12 Aug 08, 2008
Jkt 214001
activities. It is subject to modification or
exception at any time by MCC.
MCA-Namibia shall ensure that all
procurement actions described in
Attachment 1 for goods, works,
consultant and non-consultant services
in furtherance of the Compact and
funded in whole or in part by MCC
funding shall be subject to the prior
approval of the authorized entity,
officer(s) or bodies designated on
Attachment 1 for the corresponding type
of action or dollar amount threshold,
unless MCC has granted a written
exception to the approval requirement
set out in Attachment 1.
Notwithstanding the approval
requirements set out in Attachment 1,
MCC shall have the right to take review
and require prior approval of any other
procurement action, decision or
document.
Part 5. Bid Challenge System
MCA-Namibia shall establish a bid
challenge system that provides
suppliers, contractors and consultants
the ability to seek review of
procurement actions and decisions
(‘‘Bid Challenge System’’). The
organization, rules and procedures of
such Bid Challenge System shall be
subject to MCC approval. The Bid
Challenge System must include a first
level of review by MCA-Namibia with
an appeal to a review body. The review
body must be impartial and
independent and shall have no interest
(through financial, family, business or
beneficial ownership or otherwise) in
the outcome of the procurement, nor be
involved in or related to the
procurement process. The review body
must follow clear and transparent
written procedures and shall issue a
timely written decision on any bid
challenge that is timely and properly
filed. The review body must have the
authority to order a correction of a
violation of the procurement principles
and procedures or to order
compensation for loss or damage
suffered by a successful challenger, to
the extent of the cost of preparation of
the bid and the challenge. The review
body must also have the power to order
suspension of a procurement that is
under challenge in order to preserve the
commercial opportunity pending the
outcome of the review. Notice of the Bid
Challenge System must be set out in the
solicitation documents. Standard notice
provisions shall be subject to MCC
approval. MCA-Namibia shall ensure
that all bid challenges are accepted,
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46769
reviewed and processed in accordance
with the rules and procedures of the Bid
Challenge System as approved by MCC.
Part 6. Subcontracting
(a) Every contract or subcontract for
goods, works, consultant or nonconsultant services with any party that
receives at least US$50,000 in the
aggregate of MCC funding shall require
the contracting party to follow the
fundamental procurement principles
promoting transparency, openness,
competition and fairness to the
maximum extent possible, remaining
consistent with the objectives and
requirements of the contract when
subcontracting for goods, works,
consultant or non-consultant services.
(b) In every contract or subcontract
valued in excess of US$1,000,000, the
contracting party shall be required to
have written procurement procedures
that may be subject to review by MCANamibia and MCC.
(c) Any contractor or subcontractor
planning to subcontract for a major item
of goods, works, consultant or nonconsultant services (deemed major if
valued in excess of US$100,000) shall
seek MCA-Namibia’s prior written
approval of the subcontractor.
Part 7. Amendments and Exceptions
These Rules will be amended, or
otherwise modified, from time to time,
at MCC’s request, to reflect changes in
U.S. law, regulations or policy related to
the funding of procurements. In
addition, these Rules may be amended
by written agreement of MCC and MCANamibia, and MCA-Namibia will
consider in good faith any amendment
for the purpose of ensuring continuity
and compatibility between these Rules
and the MCC Program Procurement
Guidelines. On a case by case basis, the
MCC may grant a waiver or exception to
the Rules. Such waiver or exception
must be in writing and shall be effective
only to the extent specifically set forth
in such writing.
Part 8. Publication of MCA-Namibia
Procurement Rules
MCA-Namibia shall ensure that these
Rules (including any amendments
thereto) are published on MCANamibia’s Web site (or such other
appropriate Web site designated by
MCA-Namibia and approved by MCC).
MCA-Namibia Procurement Rules
Attachment 1
Approval Requirements
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REVIEW OF PROCUREMENT DECISIONS—GOODS, WORKS AND NON-CONSULTANT SERVICES
Level of review
(thresholds expressed in US$)
Procurement procedure or method
Pre-qualification .....
Competitive Bidding
Limited Bidding ......
Shopping ................
Direct Contracting ..
Force Account ........
All Procurement Actions.
Decision 55
MCA-Namibia Director of Procurement
Governing Body of MCA-Namibia 56
All ..........................
All ..........................
All ..........................
All .........................................................
Substantial Deviation ...........................
None ....................................................
All.
All.
Above 1,000,000.
All ..........................
Above 500,000 ....................................
Above 500,000.
All ..........................
All ..........................
All .........................................................
None ....................................................
Technical Evaluation or Review Report with Proposed Award.
Final Contract ......................................
Record of Bid Challenges ...................
Short list ..............................................
Bidding Documents .............................
Technical Evaluation or Review Report with Proposed Award.
Final Contract ......................................
Record of Bid Challenges ...................
Short list ..............................................
Record of Purchases ...........................
Record of Bid Challenges ...................
All ..........................
None ....................................................
All.
Above 1,000,000
Goods. Above
5,000,000 Works.
Above 250,000.
All
All
All
All
All
..........................
..........................
..........................
..........................
..........................
Above 250,000 ....................................
All .........................................................
None ....................................................
None ....................................................
None ....................................................
Above
All.
Above
Above
Above
All ..........................
All ..........................
Over 2,000 ............
Weekly ..................
All ..........................
Above 1,000,000 .................................
All .........................................................
None ....................................................
Monthly ................................................
All .........................................................
Proposed Award ..................................
Final Contract ......................................
Over 2,000 ............
Over 2,000 (Under
2,000 review
monthly report).
All ..........................
All ..........................
None ....................................................
Above 50,000 ......................................
Above 1,000,000.
All.
None.
None.
Quarterly record of
decisions.
Above 50,000.
Above 50,000.
All .........................................................
All .........................................................
All.
All.
All ..........................
All ..........................
All ..........................
None ....................................................
All .........................................................
For all contract awards approved previously if increases value of Contract by 10% or more, or raises a
contract which did not require approval above an approval threshold
or if extends Contract original term
by 25% or more without value increase.
All.
All.
If increases value
of Contract by
10% or more.
Procurement Plans ..............................
Amendments to Procurement Plans ...
Pre-qualification documents and advertising procedures.
Report with proposed list of entities
qualified.
Record of Bid Challenges ...................
Bidding Documents .............................
Record of Bid Challenges ...................
Selection of using equipment owned
by or employees of Government for
performing works.
Proposed contract ...............................
Final contract .......................................
Contract Modifications and Change
Orders.
MCC
250,000.
100,000.
500,000.
1,000,000.
REVIEW OF PROCUREMENT DECISIONS—CONSULTANT SERVICES
Level of review
(thresholds expressed in US$)
Procurement procedure or method
hsrobinson on PROD1PC76 with NOTICES2
Quality and Cost
Based Selection.
Quality Based Selection and Selection under Fixed
Budget.
VerDate Aug<31>2005
Decision
MCA-Namibia Director of Procurement
Governing Body of MCA-Namibia
Procurement Plans ..............................
Amendments to Procurement Plans ...
Request for Expression of Interest .....
All ..........................
All ..........................
All ..........................
All .........................................................
Substantial Deviation ...........................
None ....................................................
All.
All.
Above 500,000.
Technical Evaluation Panel .................
Short list ..............................................
Proposal Documents ...........................
Technical Evaluation Report ...............
Proposed Award ..................................
Final Contract ......................................
Record of Bid Challenges ...................
Request for Expression of Interest .....
All
All
All
All
All
All
All
All
None ....................................................
None ....................................................
None ....................................................
None ....................................................
None ....................................................
Above 100,000 ....................................
All .........................................................
None ....................................................
Above
Above
Above
Above
Above
Above
All.
Above
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..........................
..........................
..........................
..........................
..........................
..........................
..........................
..........................
Fmt 4701
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E:\FR\FM\11AUN2.SGM
11AUN2
MCC
500,000.
100,000.
500,000.
100,000.
100,000.
100,000.
500,000.
46771
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REVIEW OF PROCUREMENT DECISIONS—CONSULTANT SERVICES—Continued
Level of review
(thresholds expressed in US$)
Procurement procedure or method
Least-Cost Selection.
Selection Based on
Consultant’s
Qualifications.
Single-Source Selection.
Selection of Individual Consultants.
All Procurement Actions.
Decision
..........................
..........................
..........................
..........................
None
None
None
None
All
All
All
All
..........................
..........................
..........................
..........................
Above 100,000 ....................................
Above 100,000 ....................................
All .........................................................
None ....................................................
Above 100,000.
Above 100,000.
All.
None.
Technical Evaluation Panel .................
Short list ..............................................
Proposal Documents ...........................
Proposed Award ..................................
Final Contract ......................................
Record of Bid Challenges ...................
Request for Expression of Interest .....
All
All
All
All
All
All
All
..........................
..........................
..........................
..........................
..........................
..........................
..........................
None ....................................................
None ....................................................
None ....................................................
None ....................................................
Above 100,000 ....................................
All .........................................................
None ....................................................
None.
Above 100,000.
None.
Above 100,000.
None.
All.
None.
Technical Evaluation Panel .................
Short list ..............................................
Standard Solicitation Documents ........
Technical Evaluation Report ...............
Proposed Award ..................................
Final Contract ......................................
Record of Bid Challenges ...................
Proposed Award ..................................
All
All
All
All
All
All
All
All
..........................
..........................
..........................
..........................
..........................
..........................
..........................
..........................
None ....................................................
None ....................................................
None ....................................................
None ....................................................
None ....................................................
Above 50,000 ......................................
All .........................................................
None ....................................................
None.
Above 50,000.
None.
None.
None.
Above 50,000.
All.
Above 50,000.
Final Contract ......................................
Record of Bid Challenges ...................
Short list ..............................................
All ..........................
All ..........................
All ..........................
Above 50,000 ......................................
All .........................................................
None ....................................................
Above 50,000.
All.
Above 50,000.
Technical Evaluation Panel .................
Technical Evaluation Report ...............
Proposed Award ..................................
Final Contract ......................................
Record of Bid Challenges ...................
Contract Modifications and Change
Orders.
All
All
All
All
All
All
None ....................................................
None ....................................................
None ....................................................
Above 50,000 ......................................
All .........................................................
For all contract awards approved previously if increases value of contract, or raises a contract which did
not require approval above an approval threshold or if extends contract original term by 25% or more
without value increase.
Above 50,000.
None.
None.
Above 50,000.
All.
If increases value
of contract by
10% or more.
Bid Challenge System shall have the
meaning set forth in Part 5.
55 Within each ‘‘procurement Procedure or
Method,’’ each separate ‘‘Decision’’ shown is an
independent requirement, and all requisite
approvals must be received for each such
‘‘Decision’’ before proceeding, sequentially from top
to bottom, to the next ‘‘Decision’’ requirement.
56 Notwithstanding the thresholds set forth in this
Attachment 2 of these Rules with respect to the
Governing Body of MCA-Namibia, the Governing
Body may exercise its authority to review any
procurement decision with prior notice to the
principal officer of MCA-Namibia.
17:12 Aug 08, 2008
Jkt 214001
..........................
..........................
..........................
..........................
..........................
..........................
....................................................
....................................................
....................................................
....................................................
MCC
All
All
All
All
Glossary of Terms
hsrobinson on PROD1PC76 with NOTICES2
Governing Body of MCA-Namibia
Technical Evaluation Panel .................
Short list ..............................................
Proposal Documents ...........................
Technical Evaluation Report for QBS
only.
Proposed Award ..................................
Final Contract ......................................
Record of Bid Challenges ...................
Request for Expression of Interest .....
MCA-Namibia Procurement Rules
Attachment 2
VerDate Aug<31>2005
MCA-Namibia Director of Procurement
Blanket Purchase Agreement or BPA
shall have the meaning set forth in
Section 1B, Par. 4.5.2.
Consultant’s Qualifications or CBS
shall have the meaning set forth in
Section 1B, Par. 3.7.
Compact means the Millennium
Challenge Compact entered into
between the United States of America,
acting through the Millennium
Challenge Corporation, and the
Republic of Namibia.
Competitive Bidding or CB shall have
the meaning set forth in Section 1A, Par.
1.3.
Direct Contracting shall have the
meaning set forth in Section 1A, Pars.
3.6 and 3.7.
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Above
Above
Above
Above
500,000.
100,000.
500,000.
100,000.
dgMarket shall have the meaning set
forth in Section 1A, Par 2.7.
Fixed Budget or FBS shall have the
meaning set forth in Section 1B, Par.
3.5.
Fixed Price Contract shall have the
meaning set forth in Section 1B, Par.
4.1.
Force Account shall have the meaning
set forth in Section 1A, Par.3.8.
General Procurement Notice shall
have the meaning set forth in Section
1A, Par. 2.7.
Indefinite Delivery and Indefinite
Quantity Contract or IDIQ Contract shall
have the meaning set forth in Section
1B, Par. 4.5.1.
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46772
Federal Register / Vol. 73, No. 155 / Monday, August 11, 2008 / Notices
hsrobinson on PROD1PC76 with NOTICES2
Instructions to Consultants or ITC
shall have the meaning set forth in
Section 1B, Par. 2.11.
Least-Cost Selection or LCS shall have
the meaning set forth in Section 1B, Par.
3.6.
Letter of Invitation or LOI shall have
the meaning set forth in Section 1B, Par.
2.10.
Limited Bidding or LB shall have the
meaning set forth in Part 1A, Par.3.2.
MCA-Namibia means the National
Planning Commission of the Republic of
Namibia, in its capacity as the
accountable entity responsible to
oversee, manage and implement the
Program, on behalf of the Republic of
Namibia.
MCC means the Millennium
Challenge Corporation.
MCC Cost Principles means MCC’s
‘‘Cost Principles for CostReimbursement Contracts under MCCFinanced Grants’’ and ‘‘Cost Principles
for Government Affiliates Involved in
MCC Compact Implementation,’’ both
located on MCC’s Web site at https://
www.mcc.gov.
Performance Based Procurement or
Output Based Procurement shall have
VerDate Aug<31>2005
17:12 Aug 08, 2008
Jkt 214001
the meaning set forth in Section 1A, Par.
3.14.
Procurement Plan shall have the
meaning set forth in Section 1A, Par.
1.16.1.
Procurement Performance Report
shall have the meaning set forth in Part
2.
Procurement Principles shall have the
meaning set forth in Section 1A, Par
1.2.1 and Section 1B, Par. 1.4.1.
Procurement Rules or Rules shall have
the meaning set forth in Part 1,
Preamble.
Project(s) shall have the meaning set
forth in Part 1, Preamble.
Quality Based Selection or QBS shall
have the meaning set forth in Section
1B, Pars. 3.2 thru 3.2.
Quality Cost Based Selection or QCBS
shall have the meaning set forth in
Section 1B, Par. 1.5.
Request for Expression of Interest or
EOI shall have the meaning set forth in
Section 1B, Par. 2.5.2.
Request for Proposals or RFP shall
have the meaning set forth in Section
1B, Par. 2.9.
Single-Source Selection or SSS shall
have the meaning set forth in Section
1B, Pars. 3.9 thru 3.13.
PO 00000
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Shopping shall have the meaning set
forth in Section 1A, Par. 3.5.
Specific Procurement Notice shall
have the meaning set forth in Section
1A, Par. 2.8 and Section 1B, Par. 2.5.2.
Standard Bidding Documents shall
have the meaning set forth in Part 3.
Standard Proposal Documents shall
have the meaning set forth in Part 3.
Standard Solicitation Documents
shall have the meaning set forth in Part
3.
Supplemental Agreement shall have
the meaning set forth in Section 1A, Par.
3.10.
Terms of Reference or TOR shall have
the meaning set forth in Section 1B, Par.
2.3.
Time-Based Contract shall have the
meaning set forth in Section 1B, Par.
4.2.
Two-Stage Bidding shall have the
meaning set forth in Section 1A, Par.
2.6.
UNDB Online shall have the meaning
set forth in Section 1A, Par. 2.7.
[FR Doc. E8–18201 Filed 8–8–08; 8:45 am]
BILLING CODE 9211–03–P
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Agencies
[Federal Register Volume 73, Number 155 (Monday, August 11, 2008)]
[Notices]
[Pages 46720-46772]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-18201]
[[Page 46719]]
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Part II
Millennium Challenge Corporation
-----------------------------------------------------------------------
Notice of Entering Into a Compact With the Republic of Namibia; Notice
Federal Register / Vol. 73, No. 155 / Monday, August 11, 2008 /
Notices
[[Page 46720]]
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MILLENNIUM CHALLENGE CORPORATION
[MCC FR 08-09]
Notice of Entering Into a Compact With the Republic of Namibia
AGENCY: Millennium Challenge Corporation.
ACTION: Notice.
-----------------------------------------------------------------------
SUMMARY: In accordance with Section 610(b)(2) of the Millennium
Challenge Act of 2003 (Pub. L. 108-199, Division D), the Millennium
Challenge Corporation (MCC) is publishing a summary and the complete
text of the Millennium Challenge Compact between the United States of
America, acting through the Millennium Challenge Corporation, and the
Republic of Namibia. Representatives of the United States Government
and the Republic of Namibia executed the Compact documents on July 28,
2008.
Dated: August 4, 2008.
Henry Pitney,
Deputy General Counsel, Millennium Challenge Corporation.
Summary of Millennium Challenge Compact With the Republic of Namibia
1. Introduction
Namibia is a young democracy having gained independence from South
Africa in 1990. The country's population of 2.0 million is spread over
823,680 km, an area approximately twice the size, but with a population
density one sixtieth, of California. According to the 2001 census, 67
percent of the population lives in rural areas, primarily in the
northern communal area (``NCA''), with 12 percent living in the
capital, Windhoek. The landscape is largely desert and desert savannah
with low, highly variable rainfall. The economy continues to be
dependent on the mining industry; with diamonds and other minerals
accounting for more than 50 percent of total exports in 2005.
One of the primary constraints to achieving poverty reduction
through economic growth in Namibia is an inadequately educated and
skilled workforce. In addition, the economy's export base is narrowly
focused on mineral commodities, with below-potential levels of revenue
and employment generated in sectors of importance to the poor, such as
livestock and tourism. While improving the quality of education and
training for underserved populations, the Compact will also focus on
diversifying Namibia's export base by capitalizing on Namibia's
comparative advantages--large areas of semi-arid land suitable for
livestock grazing, natural products indigenous to Namibia, and diverse
wildlife and unique landscapes ideal for ecotourism. Through these
investments, it is expected that incomes will rise for poor, rural
communities that have been marginalized from the formal economy by
former colonial and apartheid regimes.
Namibia is classified as a lower-middle income country (``LMIC '')
with a population of 2.1 million, 2006 per capita of $3,000, and a
steady economic growth rate averaging 4.3 percent per annum. Despite
steady growth, Namibia is plagued by high levels of poverty,
particularly in the northern communal areas (``NCAs''), high
unemployment (30 percent in 2006), an extreme disparity in wealth and
income between the rich and the poor (second highest Gini coefficient
in the world), and an HIV prevalence rate of nearly 19.6 percent in
2005. Following 25 years of struggle for independence, the government
of Namibia (the ``GRN '') is committed to providing equal opportunities
to previously disadvantaged populations, while advancing interracial
reconciliation to maintain political and economic stability.
2. Program Rationale
To sustain GDP growth and increase income levels, Namibia must rely
heavily on the availability of skilled labor. Despite high levels of
investment in the education sector, the education system is unable to
produce the quantity, levels, and types of human resources necessary to
meet labor market demands. In 2005, the GRN, with the support of the
World Bank, launched an ambitious 15-year reform process, the Education
and Training Sector Improvement Program (``ETSIP ''), to improve
education outcomes. The Compact's education project supports ETSIP
through strategic investments that leverage policy and institutional
reform to maximize the efficiency, accessibility, and quality of the
education system.
As a result of the volatility of the mining sector, the GRN is
focusing on diversifying Namibia's economy with particular emphasis on
two of the fastest growing sectors--agriculture and tourism.
Agriculture contributes 11 percent of GDP and earns over 25 percent of
export receipts. The livestock sector comprises 90 percent of all
agriculture production in the country. Approximately 80 percent of
livestock production is exported to the European Union and neighboring
southern African countries. Due to increasing population pressures, a
lack of flexible and efficient market outlets and the communal land
regime in the north, livestock productivity in the north is low. In
addition to livestock, there is significant growth potential for the
indigenous natural products (``INP'') industry in Namibia. The INP
industry is expected to grow substantially over the next ten years,
allowing for some of the poorest households in Namibia to participate
in this emerging industry. Overall, MCC's investments in agriculture
are intended to increase rural farmers' productivity and income
generated in the livestock and INP sectors, while opening up trade
opportunities for meat and exports of high-value natural products such
as devil's claw, Kalahari melon seed, marula, and ximenia.
Consistent with the GRNs National Development Plan and long-term
national development strategy known as ``Vision 2030,'' Namibia plans
to develop one of its fastest growing ``export'' industries with a
focus on tourism. Export earnings from international visitors and
tourism goods are expected to generate 15.6 percent of total exports
($650.6 million) in 2008 and grow to 22.6 percent ($2.09 billion) by
2018. The GRN recognizes that tourism is an important generator of
employment, particularly in rural areas where most tourism in the
country occurs. Through MCC's investments in tourism, the GRN intends
to catalyze growth in the tourism industry and increase participation
by Namibia's poor rural population. To achieve these objectives, the
tourism project will improve management and infrastructure in Etosha
National Park , the premier tourism destination in Namibia, increase
the overall number of tourism arrivals, and induce private investment
in communal conservancies.
3. Program Overview and Budget
[[Page 46721]]
Table 1--Program Budget by Project
--------------------------------------------------------------------------------------------------------------------------------------------------------
(US$ millions)
Component ---------------------------------------------------------------------------------------------------------------
CIF* Year 1 Year 2 Year 3 Year 4 Year 5 Total
--------------------------------------------------------------------------------------------------------------------------------------------------------
Education Project....................... 8.97 10.30 29.99 53.32 34.62 7.75 144.97
Tourism Project......................... 2.47 4.71 13.03 23.36 14.79 8.57 66.95
Agriculture Project..................... 1.36 1.56 17.95 14.46 8.43 3.17 46.96
Monitoring & Evaluation................. 0.72 1.77 1.02 1.02 1.00 1.02 6.57
Program Management and Administration... 6.00 6.60 6.60 6.60 6.60 6.60 39.00
---------------------------------------------------------------------------------------------------------------
Total MCC Funding................... 19.54 24.95 68.61 98.78 65.44 27.13 304.47
--------------------------------------------------------------------------------------------------------------------------------------------------------
* Compact Implementation Funds (CIF) refer to funding available before the entry-into-force of the Compact.
A. Education Project ($144.97 Million)
The education project is intended to improve the education sector's
effectiveness, efficiency, and quality, through systemic reforms and
critical near-term interventions. MCC funding will support key gaps
within ETSIP, as well as complementary measures, such as institutional
strengthening, policy reform, and targeted technical assistance, to
ensure sustainable results.
Primary activities include:
Improving the Quality of Education: Improving
infrastructure and providing equipment in approximately 47 primary and
secondary school campuses, primarily in the northern communities of
Namibia. Additionally, this activity includes support to teacher
training colleges for policy-relevant studies and improving science and
computer training facilities.
Vocational and Skills Training: Improving vocational and
skills training through assisting with the establishment of a National
Training Fund within the Namibia Training Authority and making
operational a sustainable training levy system. This includes funding
priority projects, including tourism training (through competitive
grants), construction and renovation of approximately nine Community
Skills Development Centers (``COSDECs''), and facilitating private
partnerships to address market demands for employment.
Access to and Management of Textbooks: Upgrading access to
and management of textbooks through operational support and reforms to
establish more transparent, competitive acquisition processes for new
textbooks, and to ensure adequate distribution and management
procedures. This includes funding the acquisition of science, math, and
English textbooks for grades 5 to 12 on a national level.
Regional Study and Resource Centers (``RSRCs'' or
``Libraries''): Construction of approximately three regional Libraries
in underserved areas that will improve access to documentation,
information resources, training materials and programs, and study
facilities.
Expanding and Improving Access to Tertiary Education
Finance: Expanding access to tertiary finance through assisting the
Ministry of Education in its efforts to establish a sustainable and
widely accessible tertiary and technical education finance system.
Cross-Project Support: Strengthening the Ministry of
Education's HIV/AIDS Management Unit and developing HIV/AIDS awareness
and prevention plans related to construction activities.
B. Tourism Project ($66.95 Million)
The tourism project will improve the management and infrastructure
of Etosha National Park, enhance the marketing of Namibian tourism, and
develop the capacity of communal conservancies to attract investments
in ecotourism and capture a greater share of the revenue generated by
tourism in Namibia. Together, these activities will generate income and
create employment opportunities for some of the poorest populations in
Namibia, while preserving the natural resources that serve as the base
for the tourism industry.
Primary activities include:
Improved Management and Infrastructure of Etosha National
Park: Improving the management capacity, providing improved
infrastructure in management centers and staff housing in strategic
locations, and providing road building/maintenance and game
translocation equipment.
Marketing Namibian Tourism: Increasing tourist arrivals to
Namibia by ramping up marketing to North American tourists, developing
and marketing local and regional tourism route packages (with the
explicit aim of directing tourists to conservancies), and developing a
fully interactive Web site.
Ecotourism Development in Conservancies: Building the
capacity of conservancies to attract investment, preserve their natural
resources and receive a greater share of revenues, through the
provision of a range of technical assistance to approximately 31 high-
tourism potential conservancies designed to render them financially
self-sustainable. In addition, grant funding will be provided, based on
individual conservancy needs and demand, to some of these conservancies
to attract tourism enterprises.
C. Agriculture Project ($46.96 Million)
The agriculture project aims to increase the economic performance
of the agricultural sector by strengthening the land tenure system,
introducing community-based rangeland management practices, and
building capacity of the livestock system to support farmers' ability
to increase productivity and profits from livestock sales. In addition,
the project will increase the volume, quality, and added value of INPs
for export to regional and international markets.
Primary activities include:
Land Access and Management: Improving the communal land
regime and introducing effective community-based rangeland management
practices through a comprehensive public awareness and outreach
campaign on land rights, capacity building for Communal Land Boards, a
systematic verification and registration process to regularize land,
and training in community-based management of rangeland resources.
Livestock Support: Constructing approximately five new
veterinary centers in key, high volume livestock areas, in under-served
communities. This includes introducing a traceability system for the
livestock supply chain that meets food safety requirements and assists
in herd management at the farm level, as well as support for reducing
costs and losses, post-farm gate, in the marketing system of livestock
in the NCAs.
[[Page 46722]]
Indigenous Natural Products: Assisting primary producer
organizations to increase the volume, quality, and added value of the
natural products they collect and harvest, in addition to advancing
their operational and business capacity. This includes funding
research, testing, and application of innovations and services critical
to the INP industry's immediate, short- and long-term competitiveness.
4. Program Impact
A. Education Project
The lack of education and training of the Namibian population has
been identified in MCC's internal growth diagnostic, by the World Bank,
and others as a binding constraint to growth and poverty reduction. As
a result, well-designed investments that enhance the efficiency and
effectiveness of the education and training sector are expected to have
a high economic rate of return.
Expected results of the education project include:
Over a million students across Namibia will benefit from
improved provision of textbooks and higher quality of education.
An estimated 11,000 additional students will receive
financing for tertiary education. By alleviating the high-level skills
constraint in the Namibian economy, greater private investment and
employment will likely result from an expansion of the tertiary sector.
In addition, a more sustainable fiscal framework for tertiary education
will shift the distribution of benefits of public education towards the
poor.
Up to 49,000 uneducated and unemployed (poor or near-poor)
individuals over 20 years will receive training at the Community Skills
and Development Centers.
An estimated 2,000 additional vocational training
graduates over a 20 year period will receive higher income due to
improved training opportunities through the National Training Fund.
Over the course of 20 years, 47 schools targeted for
renovation and expansion will produce approximately 41,700 graduates in
primarily rural northern communities. These graduates will benefit from
a higher quality of education and higher lifetime income.
Regional study and resource centers will meet the
information and study needs of an estimated 8,000 individuals a year
(about ten percent of the population of the towns where the centers are
located), including upper primary, secondary and post-secondary
students enrolled in distance learning, young people seeking skills
upgrading, small business owners using computer facilities, and adults
attending continuing education courses.
B. Tourism Project
Over the past 10 years, Namibia's tourism sector has enjoyed strong
growth of 6.9 percent per annum (source: World Travel and Tourism
Council 2007). However, stronger or more sustained tourism growth could
be achieved through an enhanced marketing effort and improved wildlife
and natural resource management, which would improve the tourism
experience in Namibia's national protected areas.
Expected results of the tourism project include:
An estimated 4,000 additional tourists per year as a
result of marketing activities, and incremental added value by overseas
tourists of approximately $7 million. Based on a recent study of the
benefits of the national protected areas, the benefits will be shared
in proportions similar to the wider tourism economy, in which
approximately 24 percent of the benefits will accrue to the poor or
near-poor.
Investments in Etosha National Park will lead to increased
tourism visits and added value to the Namibian economy, as well as
increased income and receipts at Etosha National Park. The investments
in Etosha National Park, combined with those for increased tourism
marketing, will result in increased wages for an estimated 23,000 new
employees in the tourism industry.
An estimated 7,000 individuals are likely to enjoy
significantly higher income as a result of full and part time
employment generated through this project. Another 111,000 conservancy
residents are expected to receive benefits through dividends or
community-level projects.
C. Agriculture Project
MCC interventions will improve the security of land rights, the
equitableness of access to land, the productivity and sustainability of
communal rangeland resources, the productivity of herds, and the
efficiency of livestock marketing and quarantine in the north. These
activities--in particular, the land access and management activity--
will create enabling conditions for communal and poor farmers to
benefit from future public investments in the livestock sector.
Despite rapid growth in the INP sector, additional funding is
necessary to improve coordination in preserving scarce renewable
resources, address the lack of skills of primary producers, and
catalyze research and development in the sector.
Expected results of the agriculture project include:
Over 130,000 individuals, primarily in the north, will
benefit from improved market efficiency, improved land tenure security,
and more equitable access to land. Fifty communities, with an average
of 36 cattle-owning households, will potentially benefit from the
rangeland management component.
The INP activity is expected to increase incomes for over
200,000 households, and to increase incomes for primary producers, a
majority of whom are poor and female, and for whom small increases in
cash income can represent important supplementary household income.
5. Program Management
The GRN will incorporate the Compact program into its existing
government systems. The National Planning Commission (``NPC''), a
ministry-level government agency charged with directing development
resources, has been proposed as the designated accountable entity
(``MCA-Namibia''). As such, it will have overall responsibility for the
oversight, management, and implementation of the program. A program
implementation unit within NPC will be responsible for the day-to-day
administration of the Compact. In addition, the GRN has proposed that
the Ministries of Education; Agriculture, Water and Forestry; and
Environment and Tourism, assist in the implementation of the specific
projects to ensure integration, coordination, and sustainability of
MCC's investments.
A. MCA-Namibia Board of Directors
The NPC commissioners will serve as the MCA-Namibia Board of
Directors. The commission currently consists of 14 members, six of whom
are GRN officials specified by the NPC's enabling statute, with the
remaining members appointed by the President of Namibia. As the six
specified GRN officials do not include representatives from the
Ministry of Education or the Ministry of Environment and Tourism, the
GRN has agreed that two of the appointed commission member slots will
be filled with representatives from these ministries. The remaining
appointed board members will be civil society and private sector
members, selected by the President based on their expertise in the
development field.
MCA-Namibia will rely on existing consultative committees to serve
as stakeholder committees for each project. These committees include
members
[[Page 46723]]
from the public and private sectors, and civil society. They are broad-
based and offer relevant technical expertise plus a solid understanding
of socioeconomic and environmental realities in Namibia.
B. MCA-Namibia Program Implementation Unit
Senior management of MCA-Namibia will consist of the chief
executive officer (CEO); two deputy CEOs; director of administration
and finance; project director for education, tourism and agriculture;
environment and social assessment manager; monitoring and evaluation
manager; legal advisor; and procurement manager. In addition to other
standard operational staff, much of the technical expertise will come
from government affiliates. To support MCA-Namibia and strengthen
financial and procurement controls, MCA-Namibia will competitively
recruit an external fiscal agent and procurement agent.
6. Program Assessment
A. Consultative Process
The GRN initiated consultations in all 13 regions of the country in
mid-2006. These consultations have been ongoing particularly in those
sectors that the Compact program will support. Stakeholders included
government officials at national and regional levels, local authority
counselors and stakeholders, regional coordination committees, regional
AIDS committees, regional emergency units, land boards, farmers
associations, conservancy groups, women's associations, church groups,
youth groups, vulnerable members of society, non-governmental
organizations, community-based organizations, and the private sector.
An important and noteworthy aspect of the consultative process is the
absence of major divergence between the issues identified at national
and regional levels. This appears to confirm that, in general, there is
consensus within Namibia on priorities for economic growth--a consensus
built on previous consultative processes for Vision 2030, the National
Development Plans, Participatory Poverty Assessments, and other sector-
level consultations.
MCA-Namibia, in close consultation and cooperation with the
stakeholders for each of the program components, will continue to
consult and inform Namibians country-wide on the Compact to ensure
broad-based understanding, appreciation, commitment, and ownership of
the program.
B. Government Commitment
The GRN has demonstrated commitment to the Compact development
process by fully funding an MCA-Namibia core team since mid-2006,
undertaking efforts to enhance performance on MCC Selection Indicators,
proposing an ambitious lower-middle income country (``LMIC'')
counterpart contribution, and adopting certain sector-specific policy
reforms that are complementary to the Compact activities.
Ongoing Effort of MCA-Namibia Core Team: GRN commitment to
the program is evidenced by a budgetary commitment to the Compact
development process amounting to over $1.55 million over two years, the
establishment of a 13-member MCA-Namibia core team, and the provision
of significant office space and equipment for the MCA-Namibia core team
in Windhoek. Coordinated by MCA-Namibia, GRN officials and other non-
governmental stakeholders have been engaged in refining the proposal
over the past year and half.
MCC Eligibility Criteria: The GRN is in the process of
developing a Performance Improvement Plan (``PIP'') to enhance
Namibia's performance on the specific indicators where it falls below
the median, namely girls' primary education completion, immunization
rates, natural resource management, land rights and access, costs of
starting a business, and fiscal policy. In addition, the GRN has named
a senior-level point of contact within the Office of the President to
lead and oversee the indicator performance enhancement efforts. MCC
anticipates that the GRN will submit the PIP by mid-2008.
LMIC Country Contribution: The GRN has proposed a
substantial counterpart contribution to the Compact, which primarily
entails investments in complementary sector programs of ETSIP,
livestock, and management and business plans for Etosha National Park.
In addition, the GRN is committing to fund a significant portion of the
additional line ministry staff expenses required for Compact
implementation, such as increased staff resources from the Directorate
of Veterinary Services and the Ministry of Education. As part of
ensuring sustainability of MCC investments, the GRN will provide
upfront, detailed budget commitments for all additional recurrent
expenditures required for the staffing, operations, and maintenance of
all infrastructure included in the Compact.
Sector-Specific Policy Reforms: The GRN has made several
notable advancements in the education, tourism, and agriculture
sectors, encompassing:
Education Project
Enactment of the National Training Fund within the Namibia
Training Authority under the Vocational Education and Training Act of
2008;
Establishment and staffing of the National Training
Authority;
Approval of a new National Textbook Policy for primary and
secondary schools (2008); and
Adoption of policies for the Colleges of Education to
allow for their semi-autonomy and introduction of performance
contracts.
Tourism Project
Adoption of Ministry of Environment and Tourism Strategic
Plan;
Adoption of Etosha National Park Management Plan and
Business Plan; and
Passage of the Environmental Management Bill into law
establishing mandatory environmental review and mitigation procedures
in Namibia (2007).
Agriculture Project
Drafting the Access to Genetic Resources and Associated
Traditional Knowledge bill that regulates the methods of harvesting and
cultivation of indigenous natural products (passage into law by the
Namibian Parliament and enactment by its President pending).
C. Environmental and Social Assessment
Education Project
The education project is considered a Category B project due to the
environmental and social impacts that will result from the activities.
The GRN will identify and assess environmental impacts as a result of
detailed design work completed prior to entry into force. Limited
resettlement impacts are anticipated to result from the education
project. MCA-Namibia and the Ministry of Education have been
coordinating with local communities on the acquisition of land in
compliance with World Bank Operational Policy 4.12 on Involuntary
Resettlement in advance of the MCC investments. No resettlement impacts
are anticipated to result from the infrastructure investments at the
general schools.
The education project is expected to lead to beneficial gender and
social impacts by providing improved services and facilities to
targeted communities. The COSDECs will benefit unemployed
[[Page 46724]]
youth, women, and low-skilled adults by providing training in
entrepreneurship, business management, and other vocational skills
critical to the local labor market. The proposed improvements at the
approximately 47 general schools, including the provision of water and
sanitation and new construction designs that provide disability access,
will improve the quality of and access to schools for female and
disabled learners.
HIV/AIDS education needs strengthening as the guidance and support
to teachers and trainers is limited. HIV/AIDS awareness and prevention
plans will also be implemented on construction contracts, where each
facility is located for the schools, COSDECs, and RSRCs.
Tourism Project
The tourism project is categorized as a Category A project due to
potential site-specific environmental and social impacts in sensitive
areas anticipated from the construction of national park management
centers in fragile ecosystems home to small populations of vulnerable
ethnic groups. Tourism development activities supported through an
independent fund established to provide community-based wildlife
organizations with equity shares in tourism joint-ventures and support
for wildlife relocation activities will be classified as Category D.
While the environmental and social impacts of Compact-supported tourism
activities are not anticipated to be significant in nature, they are
occurring in sensitive areas and will require mitigation through
environmental management plans, as well as support to ongoing voluntary
resettlement actions to provide land for the San ethnic group outside
of national parks.
The construction and rehabilitation of management centers in Etosha
National Park will require an environmental impact assessment and site-
specific environmental management plans. Social safeguards associated
with the Etosha National Park management centers will include the
implementation of HIV/AIDS awareness and prevention programs for both
national park staff and construction contractors, and conditions to
ensure park employees have access to schools for their children.
Women and vulnerable groups have been actively involved in land
management, resource governance, and revenue-generating activities
through the tourism sector in Namibia, and MCC's investment will ensure
their continued participation. Membership in the conservancies is
almost equally split between men and women, and as of January 2006,
women comprised 37 percent of all conservancy management committee
members. Underrepresented groups, such as San and Himba peoples, are
active members in conservancies in their traditional homelands, which
provide them with revenue generating opportunities previously
unavailable, and MCC funding will be used to increase economic
opportunities through tourism on conservancies in San and Himba
homelands.
Agriculture Project
The land access and management activity is a Category B activity
due to potential site-specific environmental impacts stemming from land
use management decisions. These impacts are not anticipated to be
significant and can be mitigated through environmental management plans
and participatory community-level decision making processes.
The communal land support sub-activity is intended to reduce land
degradation and provide more secure access to land for the residents of
the NCAs. Additionally, the community-based rangeland and livestock
management sub-activity is intended to improve the productivity of
grasslands and provide communities with the ability to plan their
grazing for more sustainable land use. However, MCC-funded
interventions intended to improve land use and clarify ownership rights
could lead to the involuntary loss of livelihood access or resettlement
if community-based land use planning actions are abused by elites.
The livestock support activity is a Category B activity due to
potential site-specific environmental impacts resulting from the
construction and operation of veterinary centers, rehabilitation of
quarantine camps, and construction of community, municipal or private
sector livestock marketing facilities through matching funds from MCC.
As the livestock market efficiency improvement intervention involves an
intermediate funding facility, it is a Category D investment. While
these impacts are not anticipated to be significant in nature, they
will require mitigation through environmental management plans.
MCA-Namibia will procure an environmental assessment to analyze
potential environmental impacts of the livestock infrastructure
construction and rehabilitation, and develop site-specific
environmental mitigation plans for each site. Given the remote location
of these facilities, specific measures will need to be integrated into
the final design of these facilities to ensure proper disposal so that
untreated wastes do not go directly into streams or rivers, as is the
case in some areas.
For any veterinary infrastructure built through the livestock
market efficiency improvement fund, MCA-Namibia will develop
environmental screening and siting criteria, as well as guidelines for
environmental procedures to follow during construction and operation of
these facilities. Periodic and random performance audits of
infrastructure funding recipients will take place to ensure they are
complying with these requirements.
The INP activity is a Category A activity due to potentially
significant environmental impacts anticipated to result from increased
harvesting, utilization, and export of species listed for protection
under the Convention on the International Trade of Endangered Species.
Millennium Challenge Compact Between the United States of America
Acting Through the Millennium Challenge Corporation and the Republic of
Namibia
Table of Contents
Article 1. Goal and Objectives
Section 1.1 Compact Goal
Section 1.2 Program Objective
Section 1.3 Project Objectives
Article 2. Funding and Resources
Section 2.1 Program Funding
Section 2.2 Compact Implementation Funding
Section 2.3 MCC Funding
Section 2.4 Disbursement
Section 2.5 Interest
Section 2.6 Namibia Resources; Budget
Section 2.7 Limitations on the Use of MCC Funding
Section 2.8 Taxes
Section 2.9 Lower Middle Income Countries
Article 3. Implementation
Section 3.1 Program Implementation Agreement
Section 3.2 Responsibilities
Section 3.3 Policy Performance
Section 3.4 Assurances
Section 3.5 Implementation Letter
Section 3.6 Procurement
Section 3.7 Records; Accounting; Covered Providers; Access
Section 3.8 Audits; Reviews
Article 4. Communications
Section 4.1 Communications
Section 4.2 Representatives
Section 4.3 Signatures
Article 5. Termination; Suspension; Refunds
Section 5.1 Termination; Suspension
Section 5.2 Refunds; Violation
Section 5.3 Survival
Section 5.4 Post-Termination Discussions
Article 6. Compact Annexes; Amendments; Governing Law
Section 6.1 Annexes
Section 6.2 Amendments
Section 6.3 Inconsistencies
Section 6.4 Governing Law
[[Page 46725]]
Section 6.5 Additional Instruments
Section 6.6 References to MCC Web site
Section 6.7 References to Law, Regulations, Policies and
Guidelines
Section 6.8 MCC Status
Article 7. Entry Into Force
Section 7.1 Domestic Requirements
Section 7.2 Conditions Precedent to Entry into Force
Section 7.3 Date of Entry into Force
Section 7.4 Compact Term
Section 7.5 Provisional Application
Annex I: Program Description
Annex II: Multi-Year Financial Plan Summary
Annex III: Description of the Monitoring and Evaluation Plan
Annex IV: Conditions to Disbursement of Compact Implementation
Funding
Annex V: Definitions
Annex VI: MCA-Namibia Procurement Rules
Millennium Challenge Compact Preamble
This Millennium Challenge Compact (this ``Compact'') is between the
United States of America, acting through the Millennium Challenge
Corporation, a United States government corporation (``MCC''), and the
Republic of Namibia (``Namibia'') (individually a ``Party'' and
collectively, the ``Parties'').
Recalling that Namibia consulted with the private sector and civil
society of the Republic of Namibia to determine the priorities for the
use of Millennium Challenge Account assistance and developed and
submitted to MCC a proposal focused on poverty reduction through
improving human resources, capacities and skills, enhancing public and
private sector investment in tourism and increasing agricultural
productivity; and
Recognizing that MCC wishes to help the Republic of Namibia
implement a program to achieve the goal and objectives described herein
(the ``Program'');
Capitalized terms used herein shall have the meanings specified in
Annex V hereto.
The Parties hereby agree as follows:
Article 1. Goal and Objectives
Section 1.1 Compact Goal
The goal of this Compact is to reduce poverty in the Republic of
Namibia through economic growth (the ``Compact Goal'').
Section 1.2 Program Objective
The objective of the Program (as further described in Annex I) (the
``Program Objective'') is to increase the competence of the Namibian
workforce (knowledge, skills and attitude), and increase the
productivity of agricultural and non-agricultural enterprises in rural
areas.
Section 1.3 Project Objectives
The objectives of the Projects (as further described in Annex I)
(each a ``Project Objective'' and collectively, the ``Project
Objectives'') are:
(a) The objective of the Education Project is to improve the
quality of the workforce in Namibia by enhancing the equity and
effectiveness of basic, vocational, and tertiary education and of
technical skills.
(b) The objective of the Tourism Project is to grow the Namibian
tourism industry with explicit targeting of income streams to
conservancy households.
(c) The objective of the Agriculture Project is to increase the
total value added from livestock in the northern communal areas of the
Republic of Namibia and to increase income from indigenous natural
products accruing to the poor nationwide.
Article 2. Funding and Resources
Section 2.1 Program Funding
MCC hereby grants to Namibia, under the terms of this Compact, an
amount not to exceed Three Hundred Four Million Four Hundred Seventy-
Seven Thousand Eight Hundred Sixteen United States Dollars
(US$304,477,816) (``Program Funding'') for use by Namibia to implement
the Program. The allocation of Program Funding is generally described
in Annex II to this Compact.
Section 2.2 Compact Implementation Funding
(a) MCC hereby grants to Namibia, under the terms of this Compact,
in addition to the Program Funding described in Section 2.1, an amount
not to exceed Nineteen Million Five Hundred Forty-Three Thousand One
Hundred Seventy-Five United States Dollars (US$19,543,175) (``Compact
Implementation Funding'') under Section 609(g) of the Millennium
Challenge Act of 2003, as amended (the ``MCA Act''), for use by Namibia
for the following purposes:
(i) Fiscal and procurement administration activities and costs
(including, for example, costs related to standby agents procured by
MCC);
(ii) Administrative activities including start-up costs such as
staff salaries and administrative support expenses such as rent,
computers and other information technology or capital equipment;
(iii) Baseline surveys for monitoring and evaluation;
(iv) Additional work for feasibility studies and development of
technical scopes; and
(v) Other Compact implementation activities approved by MCC.
The allocation of Compact Implementation Funding is generally
described in Annex II to this Compact.
(b) Notwithstanding Section 7.3 of this Compact, as of the date
that this Compact is signed by MCC and Namibia (i) this Section 2.2
shall be effective, and (ii) any other provisions of this Compact
applicable to Compact Implementation Funding shall be effective for
purposes of Compact Implementation Funding only, provided that the MCA-
Namibia Procurement Rules will only be effective after ratification of
this Compact by Namibia.
(c) Each Disbursement (as defined in Section 2.4) of Compact
Implementation Funding shall be subject to satisfaction of the
conditions to such disbursement as set forth on Annex IV.
(d) If, after the first anniversary of this Compact entering into
force, MCC determines that the full amount of Compact Implementation
Funding under Section 2.2(a) of this Compact exceeds the amount which
reasonably can be utilized for the purposes and uses set forth in
Section 2.2(a) of this Compact, MCC, by written notice to Namibia, may
withdraw the excess amount, thereby reducing the amount of the Compact
Implementation Funding as set forth in Section 2.2(a) (such excess, the
``Excess CIF Amount''). In such event, the amount of Compact
Implementation Funding granted to Namibia under Section 2.2(a) will be
reduced by the Excess CIF Amount, and MCC will have no further
obligations with respect to such Excess CIF Amount.
(e) MCC, at MCC's option by written notice to Namibia, may elect to
grant to Namibia an amount equal to all or a portion of such Excess CIF
Amount as an increase in the Program Funding, and such additional
Program Funding will be subject to the terms and conditions of this
Compact applicable to Program Funding.
Section 2.3 MCC Funding
Program Funding and Compact Implementation Funding are collectively
referred to in this Compact as ``MCC Funding.''
Section 2.4 Disbursement
In accordance with this Compact and the Program Implementation
Agreement (as defined in Section 3.1), MCC will disburse MCC Funding
for expenditures incurred in furtherance of the Program (each instance,
a ``Disbursement''). Subject to the satisfaction of all applicable
conditions, the proceeds of such Disbursements will be made
[[Page 46726]]
available to Namibia, at MCC's sole election, by (a) deposit to one or
more bank accounts established by Namibia and acceptable to MCC (each,
a ``Permitted Account'') or (b) direct payment to the relevant provider
of goods, works or services in connection with the implementation of
the Program. MCC Funding may be expended only to cover Program
expenditures as provided in this Compact and the Program Implementation
Agreement.
Section 2.5 Interest
Namibia will pay to MCC any interest or other earnings that accrue
on MCC Funding in accordance with the Program Implementation Agreement
(whether by directing such payments to a bank account outside Namibia
that MCC may from time to time indicate or as otherwise directed by
MCC).
Section 2.6 Namibia Resources; Budget
(a) In accordance with Section 609(b)(2) of the MCA Act, Namibia
will make a contribution towards meeting the Objectives of this
Compact. Annex II describes such contribution in more detail. In
addition, Namibia will provide all funds and other resources, and will
take all actions, that are necessary to carry out Namibia's
responsibilities and obligations under this Compact.
(b) Namibia will use its best efforts to ensure that all MCC
Funding it receives or is projected to receive in each of its fiscal
years is fully accounted for in its annual budget on a multi-year
basis.
(c) Namibia will not reduce the normal and expected resources that
it would otherwise receive or budget from sources other than MCC for
the activities contemplated under this Compact and the Program.
(d) Unless Namibia discloses otherwise to MCC in writing, MCC
Funding will be in addition to the resources that Namibia would
otherwise receive or budget for the activities contemplated under this
Compact and the Program.
Section 2.7 Limitations on the Use of MCC Funding
Namibia will ensure that MCC Funding will not be used for any
purpose that would violate United States law or policy, as specified in
this Compact or as further notified to Namibia in writing or by posting
on the MCC Web site at https://www.mcc.gov (the ``MCC Web site''),
including but not limited to the following purposes:
(a) For assistance to, or training of, the military, police,
militia, national guard or other quasi-military organization or unit;
(b) For any activity that is likely to cause a substantial loss of
United States jobs or a substantial displacement of United States
production;
(c) To undertake, fund or otherwise support any activity that is
likely to cause a significant environmental, health, or safety hazard,
as further described in MCC's Environmental Guidelines posted on the
MCC Web site (the ``MCC Environmental Guidelines''); or
(d) To pay for the performance of abortions as a method of family
planning or to motivate or coerce any person to practice abortions, to
pay for the performance of involuntary sterilizations as a method of
family planning or to coerce or provide any financial incentive to any
person to undergo sterilizations or to pay for any biomedical research
which relates, in whole or in part, to methods of, or the performance
of, abortions or involuntary sterilization as a means of family
planning.
Section 2.8 Taxes
(a) Unless the Parties otherwise specifically agree in writing, and
subject to the provisions of Sections 2.8(b)(ii) and (iii) and 2.8(c),
Namibia will ensure that each of the following is free from the payment
of any existing or future taxes, duties, levies, contributions or other
similar charges (``Taxes'') of or in Namibia (including any such Taxes
imposed by a national, regional, local or other governmental or taxing
authority of or in Namibia): (i) The Program; (ii) MCC Funding; (iii)
interest or earnings on MCC Funding; (iv) any Project or activity
implemented under the Program; (v) MCA-Namibia (as defined in Section
3.2(b)) (vi) goods, works, services, technology and other assets and
activities under the Program or any Project; (vii) persons and entities
that provide such goods, works, services, technology and assets or
perform such activities; and (viii) income, profits and payments with
respect thereto. The Parties acknowledge and agree that the foregoing
includes, inter alia, value added and other transfer taxes, profit and
income taxes, property and ad valorem taxes, import and export duties
and taxes (including for goods imported and re-exported for personal
use), withholding taxes, payroll taxes, and social security and social
insurance contributions.
(b) The GRN and the USG may, at MCC's discretion, enter into one or
more agreements setting forth the mechanisms for implementing this
Section 2.8, including (i) waivers of certain filing and compliance
requirements relating to Taxes, (ii) an agreement on exceptions to
Section 2.8(a) above for fees or charges for services that are
generally applicable in Namibia, reasonable in amount and imposed on a
non-discriminatory basis, and (iii) one or more mechanisms to implement
the provisions of Section 2.8(a) with respect to all or any of the
Taxes that would otherwise be applicable, which may include exemptions
from payment of such Taxes that have been granted in accordance with
applicable law, refund or reimbursement of such Taxes by the Namibia to
MCC or to the taxpayer, or payment by Namibia to MCA-Namibia or MCC,
for the benefit of the Program, of an agreed amount representing any
collectible Taxes on the items described in Section 2.8(a).
(c) The provisions of Section 2.8(a) shall not apply to income
Taxes on and contributions with respect to individuals who are
nationals of Namibia and individuals who are ordinarily resident in
Namibia, provided that such Taxes and contributions are equitable and
are generally applicable to all nationals in Namibia.
(d) If a Tax has been paid contrary to the requirements of this
Section 2.8 or any agreement entered into pursuant to this Section 2.8,
Namibia will refund promptly to MCC (or to another party as designated
by MCC) the amount of such Tax in Namibia Dollars within thirty (30)
days (or such other period as may be agreed in writing by the Parties)
after Namibia is notified in writing (whether by MCC or MCA-Namibia)
that such Tax has been paid.
(e) No MCC Funding, proceeds thereof or Program assets may be
applied by Namibia in satisfaction of its obligations under this
Section 2.8.
Section 2.9 Lower Middle Income Countries
Section 606(b) of the MCA Act restricts the amount of assistance
that MCC may provide to ``lower middle income countries,'' a term that
is defined in the MCA Act and includes Namibia. To the extent that MCC
determines, in MCC's reasonable discretion, that the amount of Program
Funding granted to Namibia in this Compact may result in a violation of
Section 606(b) of the MCA Act, MCC, at any time and from time to time
upon written notice to Namibia, may reduce the amount of Program
Funding, or withhold any Disbursement of Program Funding, to avoid or
remedy such a violation.
[[Page 46727]]
Article 3. Implementation
Section 3.1 Program Implementation Agreement
Namibia will implement the Program in accordance with this Compact
and as further specified in an agreement entered into between the GRN
and the USG relating to, among other matters, implementation
arrangements, fiscal accountability and disbursement and use of MCC
Funding (the ``Program Implementation Agreement'' or ``PIA'').
Section 3.2 Responsibilities
(a) Namibia has principal responsibility for overseeing and
managing the implementation of the Program.
(b) Namibia hereby designates the National Planning Commission
(``NPC''), a governmental entity established under the laws of the
Republic of Namibia pursuant to the National Planning Commission Act,
1994 (the ``NPC Act''), as the accountable entity to implement the
Program and to perform Namibia's rights and responsibilities to
oversee, manage and implement the Program, including without
limitation, managing the implementation of Projects and their
activities, allocating resources and managing procurements. The NPC,
acting in such designated capacity, will be referred to herein as
``MCA-Namibia,'' and has the authority to bind Namibia with regard to
all Program activities. The designation of this Section 3.2(b) will not
relieve Namibia of any obligations and rights, for which Namibia
retains full responsibility.
(c) Namibia will ensure that no current law or regulation in
Namibia makes unlawful or otherwise prevents or hinders the performance
of any of Namibia's obligations under this Compact, the PIA or any
other related agreement or any transaction contemplated hereby or
thereby. Furthermore, Namibia will use its best efforts to ensure that
no future law or regulation in Namibia will make unlawful or otherwise
prevent or hinder the performance of any of Namibia's obligations under
this Compact, the PIA or any other related agreement or any transaction
contemplated hereby or thereby.
(d) Namibia will ensure that any assets or services funded in whole
or in part (directly or indirectly) by MCC Funding will be used solely
in furtherance of this Compact and the Program unless otherwise agreed
by MCC in writing.
(e) Namibia will take all necessary or appropriate steps to achieve
the Program Objective and Project Objectives during the Compact Term
(as defined in Section 7.4).
Section 3.3 Policy Performance
In addition to undertaking the specific policy, legal and
regulatory reform commitments identified in Annex I (if any), Namibia
will seek to maintain and to improve its level of performance under the
policy criteria identified in Section 607 of the MCA Act, and the
selection criteria and methodology used by MCC.
Section 3.4 Assurances
Namibia assures MCC that:
(a) As of the date this Compact is signed by Namibia, the
information provided to MCC by or on behalf of Namibia in the course of
reaching agreement with MCC on this Compact is true, correct and
complete in all material respects;
(b) This Compact, upon its ratification by Namibia, does not, and
will not, conflict with any other obligation of Namibia, any other
international agreement or obligation of Namibia or any of the laws of
Namibia; and
(c) Namibia will not invoke any of the provisions of its internal
law to justify or excuse a failure to perform its duties or
responsibilities under this Compact.
Section 3.5 Implementation Letters
To assist Namibia in the implementation of this Compact, from time
to time, MCC may issue implementation letters that will furnish
additional guidance about implementation of this Compact, the PIA or
other related agreements (each, an ``Implementation Letter''). The
Parties may also issue jointly agreed-upon Implementation Letters to
confirm and record their mutual understanding on aspects related to the
implementation of this Compact, the PIA or other related agreements.
Such Implementation Letters will be applied when implementing the
Program.
Section 3.6 Procurement
Namibia will ensure that the procurement of all goods, works and
services by Namibia or any Provider (as defined in Section 3.7(c)) to
implement the Program will be consistent with the MCA-Namibia Program
Procurement Rules attached hereto as Annex VI (the ``MCA-Namibia
Procurement Rules'') as provided for in the Program Implementation
Agreement. The Procurement Rules will include, among others, the
following requirements:
(a) Open, fair, and competitive procedures must be used in a
transparent manner to solicit, award and administer contracts and to
procure goods, works and services;
(b) Solicitations for goods, works, and services must be based upon
a clear and accurate description of the goods, works and services to be
acquired;
(c) Contracts must be awarded only to qualified contractors that
have the capability and willingness to perform the contracts in
accordance with their terms on a cost effective and timely basis; and
(d) No more than a commercially reasonable price, as determined,
for example, by a comparison of price quotations and market prices,
will be paid to procure goods, works and services.
Section 3.7 Records; Accounting; Covered Providers; Access
(a) Namibia Books and Records. Namibia will maintain, and will use
its best efforts to ensure that all Covered Providers (as defined in
Section 3.7(c)) maintain accounting books, records, documents and other
evidence relating to the Program adequate to show to MCC's satisfaction
the use of all MCC Funding (``Compact Records''). In addition, Namibia
will furnish or cause to be furnished to MCC, upon its request, all
such Compact Records.
(b) Accounting. Namibia will maintain and will use its best efforts
to ensure that all Covered Providers maintain Compact Records in
accordance with generally accepted accounting principles prevailing in
the United States, or at Namibia's option and with MCC's prior written
approval, other accounting principles, such as those (i) prescribed by
the International Accounting Standards Board, or (ii) then prevailing
in Namibia. Compact Records must be maintained for at least five (5)
years after the end of the Compact Term or for such longer period, if
any, required to resolve any litigation, claims or audit findings or
any statutory requirements.
(c) Providers and Covered Providers. Unless the Parties agree
otherwise in writing, a ``Provider'' is (i) any entity of Namibia that
receives or uses MCC Funding or any other Program asset in carrying out
activities in furtherance of this Compact or (ii) any third party that
receives at least US$50,000 in the aggregate of MCC Funding (other than
as salary or compensation as an employee of an entity of Namibia)
during the Compact Term. A ``Covered Provider'' is (i) a non-United
States Provider that receives (other than pursuant to a direct contract
or agreement with MCC) US$300,000 or more of MCC Funding in any Namibia
fiscal year or any other non-United States person or entity that
[[Page 46728]]
receives, directly or indirectly, US$300,000 or more of MCC Funding
from any Provider in such fiscal year, or (ii) any United States
Provider that receives (other than pursuant to a direct contract or
agreement with MCC) US$500,000 or more of MCC Funding in any Namibia
fiscal year or any other United States person or entity that receives,
directly or indirectly, US$500,000 or more of MCC Funding from any
Provider in such fiscal year.
(d) Access. Upon MCC's request, Namibia, at all reasonable times,
will permit, or cause to be permitted, authorized representatives of
MCC, an authorized United States inspector general, the United States
Government Accountability Office, any auditor responsible for an audit
contemplated herein or otherwise conducted in furtherance of this
Compact, and any agents or representatives engaged by MCC or Namibia to
conduct any assessment, review or evaluation of the Program, the
opportunity to audit, review, evaluate or inspect facilities and
activities funded in whole or in part by MCC Funding.
Section 3.8 Audits; Reviews
(a) Audits. Except as the Parties may otherwise agree in writing,
Namibia will, on at least a semi-annual basis, conduct, or cause to be
conducted, financial audits of all Disbursements of MCC Funding
covering the period from signing of this Compact until the earlier of
the following December 31 or June 30 and covering each six-month period
thereafter ending December 31 and June 30, through the end of the
Compact Term, in accordance with the terms of the Program
Implementation Agreement. In addition, upon MCC's request, Namibia will
ensure that such audits are conducted by an independent auditor
approved by MCC and named on the list of local auditors approved by the
Inspector General of MCC (the ``Inspector General'') or a United
States-based certified public accounting firm selected in accordance
with the ``Guidelines for Financial Audits Contracted by MCA'' (the
``Audit Guidelines'') issued and revised from time to time by the
Inspector General, which are posted on the MCC Web site. Audits will be
performed in accordance with the Audit Guidelines and be subject to
quality assurance oversight by the Inspector General. Each audit must
be completed and the audit report delivered to MCC no later than 90
days after the first period to be audited and no later than 90 days
after each June 30 and December 31 thereafter, or such other period as
the Parties may otherwise agree in writing.
(b) Audits of United States Entities. Namibia will ensure that
agreements between Namibia or any Provider, on the one hand, and a
United States nonprofit organization, on the other hand, that are
financed with MCC Funding state that the United States nonprofit
organization is subject to the applicable audit requirements contained
in OMB Circular A-133 issued by the United States Government Office of
Management and Budget (``OMB''). Namibia will ensure that agreements
between Namibia or any Provider, on the one hand, and a United States
for-profit Covered Provider, on the other hand, that are financed with
MCC Funding state that the United States for-profit organization is
subject to audit by the applicable United States Government agency,
unless Namibia and MCC agree otherwise in writing.
(c) Corrective Actions. Namibia will use its best efforts to ensure
that Covered Providers take, where necessary, appropriate and timely
corrective actions in response to audits, consider whether a Covered
Provider's audit necessitates adjustment of Namibia's records, and
require each such Covered Provider to permit independent auditors to
have access to its records and financial statements as necessary.
(d) Audit by MCC. MCC will have the right to arrange for audits of
Namibia's use of MCC Funding.
(e) Cost of Audits, Reviews or Evaluations. MCC Funding may be used
to fund the costs of any audits, reviews or evaluations required under
this Compact.
Article 4. Communications
Section 4.1 Communications
Any document or communication required or submitted by either Party
to the other under this Compact must be in writing and, except as
otherwise agreed with MCC, in English. For this purpose, the address of
each Party is set forth below.
To MCC:
Millennium Challenge Corporation, Attention: (a) Before this
Compact enters into force, Vice President, Compact Development; and (b)
after this Compact enters into force, Vice President, Compact
Implementation, (in each case, with a copy to the Vice President and
General Counsel), 875 Fifteenth Street, NW., Washington, DC 20005,
United States of America, Facsimile: (202) 521-3700, Telephone: (202)
521-3600, E-mail: VPDevelopment@mcc.gov (Vice President, Compact
Development), VPImplementation@mcc.gov (Vice President, Compact
Implementation), VPGeneralCounsel@mcc.gov (Vice President and General
Counsel).
To Namibia:
The Director General, National Planning Commission, Office of the
President, Government Office Park, Luther Street, Block D, Room 206,
Private Bag 12005, Windhoek, Republic of Namibia, Tel: +264 61 283
4222, Fax: +264 61 250 751.
with a copy to:
MCA-Namibia, Attention: Chief Executive Officer, c/o National
Planning Commission, Office of the President, Government Office Park,
Luther Street, Block D, Room 206, Private Bag 12005, Windhoek, Republic
of Namibia, Tel: +264 61 283 4222, Fax: +264 61 250 751.
Section 4.2 Representatives
For all purposes of this Compact (including, without limitation,
signing agreements supplemental to this Compact), Namibia will be
represented by the individual holding the position of, or acting as,
the Director General of NPC, and MCC will be represented by (a) before
this Compact enters into force, the individual holding the position of,
or acting as, Vice President, Compact Development, and (b) after this
Compact enters into force, the individual holding the position of, or
acting as, Vice President, Compact Implementation (each of the
foregoing, a ``Principal Representative''). Each Party, by written
notice to the other Party, may designate one or more additional
representatives (each, an ``Additional Representative'') for all
purposes other than signing amendments to this Compact. Namibia hereby
designates the chief executive officer of MCA-Namibia as an Additional
Officer. A Party may change its Principal Representative to a new
representative that holds a position of equal or higher rank upon
written notice to the other Party.
Section 4.3 Signatures
With respect to all documents other than this Compact or an
amendment to this Compact, a signature delivered by facsimile or
electronic mail will be binding on the Party delivering such signature
to the same extent as an original signature would be.
Article 5. Termination; Suspension; Refunds
Section 5.1 Termination; Suspension
(a) Either Party may terminate this Compact without cause in its
entirety by giving the other Party thirty (30) days' written notice.
[[Page 46729]]
(b) MCC may, immediately, upon written notice to Namibia, suspend
or terminate this Compact or MCC Funding, in whole or in part, and any
obligation related thereto, if MCC determines that any circumstance
identified by MCC, in its reasonable discretion, as a basis for
suspension or termination has occurred, which circumstances include but
are not limited to the following:
(i) Namibia fails to comply with its obligations under this
Compact, the PIA or any other agreement or arrangement entered into by
Namibia in connection with this Compact or the Program;
(ii) An event or series of events has occurred that MCC determines
makes it probable that the Program Objective or any of the Project
Objectives will not be achieved during the Compact Term or that Namibia