Privacy Act of 1974; As Amended; Addition of a New System of Records., 44759-44761 [E8-17582]

Download as PDF jlentini on PROD1PC65 with NOTICES Federal Register / Vol. 73, No. 148 / Thursday, July 31, 2008 / Notices safe and secure environment, that the right of free speech is protected, and that the ability of SAMHSA Advisory Committees to accomplish their objectives is not disrupted. Therefore, the following procedures will be followed by DTAB: • Attendees may be subject to security screening, such as presenting identification, passing through metal detectors, and inspection of briefcases, packages, etc. • Any interested person who wishes to be assured of the right to make an oral presentation during the Open Public Hearing portion of the DTAB meeting must register with Ms. Hersh before the meeting. Those who have not registered before the meeting will only be invited to speak at the discretion of the Chair and should submit their request to the Designated Federal Official on the day of the meeting. • Open Public Hearing participants who are designated to speak may be questioned only by the Chair or other DTAB members. • Audience members may not present comments or questions to the Committee unless recognized by the Chair. • Attendees at the meeting are asked to maintain order and not display behavior that is disruptive to the meeting (i.e., shouting from the audience, loud outbursts). • We ask that attendees not approach the DTAB table area during the meeting without permission from the Chair or the Designated Federal Official. • The DTAB Chair or Designated Federal Official will note on the record any disruptive behavior and will ask the person to cease the behavior or else leave the meeting room. Substantive program information, a summary of the meeting, and a roster of committee members may be obtained as soon as possible after the meeting, either by accessing the SAMHSA Committee Web site, https://www.nac.samhsa.gov/ DTAB/index.aspx, or by contacting Ms. Hersh. The transcript of the meeting will also be available on the SAMHSA Committee’s Web site within three weeks after the meeting. Committee Name: Substance Abuse and Mental Health Services Administration, Drug Testing Advisory Board. Date/Time/Type: August 19–20, 2008, from 8:30 a.m. to 5 p.m.: Open. Place: 1 Choke Cherry Road, Sugarloaf Conference Room, Rockville, Maryland 20857. Contact: Ms. Giselle Hersh, Program Assistant, SAMHSA Drug Testing Advisory Board, 1 Choke Cherry Road, Room 2–1042, Rockville, Maryland VerDate Aug<31>2005 15:53 Jul 30, 2008 Jkt 214001 44759 20857, Telephone: 240–276–2605, Fax: 240–276–2610, E-mail: Giselle.Hersh@samhsa.hhs.gov. DEPARTMENT OF THE INTERIOR Toian Vaughn, Committee Management Officer, Substance Abuse and Mental Health Services Administration. [FR Doc. E8–17564 Filed 7–30–08; 8:45 am] Privacy Act of 1974; As Amended; Addition of a New System of Records. BILLING CODE 4162–20–P ACTION: [CA–169–1220–AL] Carrizo Plain National Monument Advisory Committee—Notice of Renewal Bureau of Land Management, Interior. Notice of Renewal of the Carrizo Plain National Monument Advisory Committee. ACTION: SUMMARY: This notice is published in accordance with Section 9(a)(2) of the Federal Advisory Committee Act of 1972 (Pub. L. 92–463). Notice is hereby given that the Secretary of the Interior has renewed the Bureau of Land Management’s Carrizo Plain National Monument Advisory Committee. The purpose of the Committee is to advise the Secretary with respect to the preparation and implementation of the Carrizo Plain National Monument Management Plan. FOR FURTHER INFORMATION CONTACT: Douglas Herrema, National Landscape Conservation System and Community Partnerships (WO–170), Bureau of Land Management, 1849 C Street, NW., Room 5618, Washington, DC 20240, telephone (202) 208–3516. Certification Statement I hereby certify that the renewal of the Carrizo Plain National Monument Advisory Committee is necessary and in the public interest in connection with the Secretary of the Interior’s responsibilities to manage the lands, resources, and facilities administered by the Bureau of Land Management. Dated: July 14, 2008. Dirk Kempthorne, Secretary of the Interior. [FR Doc. E8–17473 Filed 7–30–08; 8:45 am] BILLING CODE 4310–40–M PO 00000 Frm 00058 Fmt 4703 Office of Historical Trust Accounting (OHTA). AGENCY: Proposed addition of a new Privacy Act system of records. DEPARTMENT OF THE INTERIOR AGENCY: Office of the Secretary Sfmt 4703 SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), the Office of Historical Trust Accounting of the Department of the Interior is issuing public notice of its intent to add a new Privacy Act system of records: Interior, OS–11, ‘‘Accounting Reconciliation Tool (ART).’’ Comments must be received by September 9, 2008. DATES: Any persons interested in commenting on this proposed addition of a new system of records may do so by submitting comments in writing to the Office of the Secretary Acting Privacy Act Officer, Linda S. Thomas, U.S. Department of the Interior, MS–116 SIB, 1951 Constitution Avenue, NW., Washington, DC 20240, or by e-mail to Linda_Thomas@nbc.gov. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Chief Information Officer, Office of Historical Trust Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 20006. This Office of Historical Trust Accounting (OHTA) is proposing to add a new Privacy Act system of records notice, OS–11, ‘‘Accounting Reconciliation Tool’’ (ART). ART supports the work of OHTA to analyze the historical collection, distribution, and disbursement of income from Indian trust land and other revenue sources, and to provide historical statements of account to the account holders of the Individual Indian Money (IIM) Trust Fund. This work is necessary to carry out the Secretary’s fiduciary responsibilities under the American Indian Trust Fund Management Reform Act of 1994, Pub. L. 103–412, 108 Stat. 4239. Towards that end, ART will be effective as proposed at the end of the comment period unless comments are received that require a contrary determination. The Department will publish a revised notice if changes are made based upon a review of comments received. SUPPLEMENTARY INFORMATION: E:\FR\FM\31JYN1.SGM 31JYN1 44760 Federal Register / Vol. 73, No. 148 / Thursday, July 31, 2008 / Notices Dated: July 25, 2008. Bert T. Edwards, Executive Director, Office of Historical Trust Accounting. SYSTEM NAME: Interior, OS–11, ‘‘Account Reconciliation Tool (ART).’’ SYSTEM LOCATION: (1) U.S. Department of the Interior, Office of Historical Trust Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 20006. (2) U.S. Department of the Interior, Office of Historical Trust Accounting, American Indian Records Repository, 17501 West 98th Street, Lenexa, KS 66219. (3) Office of contractors analyzing IIM Trust Fund accounts under contract to OHTA. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual Indians who receive Historical Statements of Account prepared by the DOI’s Office of Historical Trust Accounting (OHTA) for account holders of the Individual Indian Money (IIM) Trust Fund. jlentini on PROD1PC65 with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Records may include an individual’s name, aliases, gender, birth date, address, Social Security Number, IIM Trust Fund account number, tribal membership/enrollment number, and blood quantum. Categories of records in the system include: (1) Financial data pertaining to IIM Trust Fund accounts from the Trust Fund Accounting System (TFAS), the Trust Asset and Accounting Management System (TAAMS), the Integrated Records Management System (IRMS), the Land Record Information System (LRIS), the Payments, Claims and Enhanced Reconciliation (PACER) system, the Finance system, and the OMNI system. (2) Data related to IIM Trust Fund account holder information. (3) Imaged/paper records related to IIM Trust Fund accounts, including jacket folders, and financial documents such as accounting, reconciliation, and transaction data related to receipts, disbursements, investments, bonds, and transfers. (4) Historical Statements of Account for account holders of the IIM Trust Fund. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 25 U.S.C. 116, 117(a)(b)(c), 118, 119, 120, 121, 151, 159, 161(a), 162(a), 4011, 4043(b)(2)(B). VerDate Aug<31>2005 15:53 Jul 30, 2008 Jkt 214001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: The primary use of the records in the system is to enable the OHTA to analyze the historical collection, distribution, and disbursement of income from Indian trust land and other revenue sources, and to provide historical statements of account to the account holders of the IIM Trust Fund. Disclosure outside of DOI may be made to: (1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met: (i) The U.S. Department of Justice (DOJ). (ii) A court or an adjudicative or other administrative body. (iii) A party in litigation before a court or an adjudicative or other administrative body. or (iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee. (b) When: (i) One of the following is a party to the proceeding or has an interest in the proceeding: (A) DOI or any component of DOI. (B) Any other Federal agency appearing before the DOI Office of Hearing and Appeals. (C) Any DOI employee acting in his or her official capacity. (D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee. (E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding. and (ii) DOI deems the disclosure to be: (A) Relevant and necessary to the proceeding, and (B) Compatible with the purpose for which the records were compiled. (2) To a congressional office, when there has been a written request from an individual who is the beneficiary of an IIM Trust Fund account for information from that account. (3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled. (4) To an official of another Federal agency to provide information needed PO 00000 Frm 00059 Fmt 4703 Sfmt 4703 in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains. (5) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. (6) To state and local governments and tribal organizations to provide information needed in response to a court order and/or discovery related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. (7) To an expert, consultant, or contractor (including employees of the contractor) of DOI, requiring access to these records on DOI’s behalf to carry out the purposes of the system. (8) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in ART has been compromised; and (b) DOI has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of ART or other systems or programs (whether maintained by DOI or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with DOI’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (9) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A–19. (10) To the Department of the Treasury to recover debts owed to the United States. (11) To the lineal descendant, heir, or devisee of a deceased individual covered by the system or to any other person entitled to the deceased’s trust assets. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: POLICIES: Records are stored, retrieved, accessed, retained and disposed of in accordance with DOI Departmental Manual, Part 383, Chapters 1–13, DOI Privacy Act regulations at 43 CFR 2.45– 2.79, the Indian Affairs Records Manual, E:\FR\FM\31JYN1.SGM 31JYN1 Federal Register / Vol. 73, No. 148 / Thursday, July 31, 2008 / Notices and the Indian Affairs Records Schedule (IARS). STORAGE: Records are stored on paper and electronic storage media. RETRIEVABILITY: Records are retrieved using either: (1) Identifiers linked to IIM Trust Fund account holders, such as name, Social Security Numbers, tribe, tribal enrollment, or census numbers, or (2) Organizational links and identifiers such as account numbers, tribal codes, and IIM Trust Fund account codes. RECORDS ACCESS PROCEDURES: SAFEGUARDS: ART is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records in the system is limited to authorized personnel whose official duties require such access. (1) Physical Security: Paper records are maintained in locked file cabinets and/or in secured rooms. (2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions and software controls. These security measures establish different degrees of access for different types of users. (3) Administrative Security: All DOI and contractor employees involved in any and all trust activities are required to complete Privacy Act, Records Management and Security Awareness trainings. The trainings are completed before an employee is permitted access to any trust data. Trainings are implemented on an annual basis. RETENTION AND DISPOSITION: ART is scheduled for permanent retention. SYSTEM MANAGER AND ADDRESS: Information Technology Program Manager, Office of Historical Trust Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 20006. jlentini on PROD1PC65 with NOTICES NOTIFICATION PROCEDURES: To determine whether your records are in this Privacy Act system of records, write to the Information Technology Program Manager at the address listed above. Provide the following information with your request: VerDate Aug<31>2005 15:53 Jul 30, 2008 Jkt 214001 (1) Proof of your identity. (2) List of all of the names by which you have been known, such as maiden name or alias(es). (3) Mailing address. (4) Tribe, IIM Trust Fund account number, tribal enrollment or census number. (5) Time period(s) during which the records may have been created or maintained, to the extent known by you (See 43 CFR 2.60). To request access to your records, write to the Information Technology Program Manager at the address listed above. Provide the following information with your request: (1) Proof of your identity. (2) List of all of the names by which you have been known, such as maiden name or alias(es). (3) Mailing address. (4) Tribe, IIM Trust Fund account number, tribal enrollment or census number. (5) Time period(s) during which records may have been created or maintained, to the extent known by you. (6) Description or identification of the records you are requesting (including whether you are asking for a copy of all of your records or only a specific part of them) and the maximum amount of money that you are willing to pay for their copying. (See 43 CFR 2.63.) CONTESTING RECORDS PROCEDURES: To request an amendment of a record, write to the Information Technology Program Manager at the address listed above (See 43 CFR 2.71). Provide the following information with your request: (1) Proof of your identity. (2) List of all of the names by which you have been known, such as maiden name or alias(es). (3) Mailing address. (4) Tribe, IIM Trust Fund account number, tribal enrollment or census number. (5) Time period(s) during which the records may have been created or maintained, to the extent known by you. (6) Specific description or identification of the record(s) you are contesting and the reason(s) why you believe the record(s) are not accurate, relevant, timely, or complete. (7) Copy of documents or evidence in support of (6) above. RECORD SOURCE CATEGORIES: (1) The following DOI components: Bureau of Indian Affairs, Office of Trust Funds Management, Office of the Special Trustee, Minerals Management PO 00000 Frm 00060 Fmt 4703 Sfmt 4703 44761 Service, Bureau of Land Management, Office of Hearings and Appeals. (2) Federal and state agencies. (3) IIM Trust Fund account holders or their heirs. Depositors to and claimants against the accounts. (4) Tribal offices, if the IIM function is contracted or compacted under the Indian Self-Determination and Education Assistance Act, Public Law 93–638, 88 Stat. 2203, as amended. (5) Courts of competent jurisdiction, including tribal courts. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–17582 Filed 7–30–08; 8:45 am] BILLING CODE 4310–10–P DEPARTMENT OF THE INTERIOR Fish and Wildlife Service [FWS–R9–ES–2008-N00166; 92220–1112– 0000–FY08–EA] Endangered and Threatened Wildlife and Plants; Recovery Crediting Guidance Fish and Wildlife Service, Interior. ACTION: Notice of availability. AGENCY: SUMMARY: We, the U.S. Fish and Wildlife Service (Service), announce the availability of guidance to promote implementation of the Endangered Species Act. The guidance describes a crediting framework for Federal agencies in carrying out recovery measures for threatened and endangered species. The text of the guidance is included in this notice. Under the guidance, Federal agencies may show how adverse effects of agency activities to a listed species are offset by beneficial effects of actions taken elsewhere for that species. The combined effects of the adverse and beneficial actions must provide a net benefit to the recovery of the species. ADDRESSES: The guidance may be downloaded from our Web site at http://www.fws.gov/endangered/policy/ june.2008.html. To request a copy of the guidance, write to U.S. Fish and Wildlife Service, 420 ARLSQ, Washington, DC 20240, Attention: Recovery Crediting; or call 703–358– 2171. You may also send an e-mail request to recovery_crediting@fws.gov. Specify whether you wish to receive a hard copy by U.S. mail or an electronic copy by e-mail. FOR FURTHER INFORMATION CONTACT: Direct all questions or requests for additional information about the guidance to Dr. Richard Sayers, Division E:\FR\FM\31JYN1.SGM 31JYN1

Agencies

[Federal Register Volume 73, Number 148 (Thursday, July 31, 2008)]
[Notices]
[Pages 44759-44761]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-17582]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As Amended; Addition of a New System of 
Records.

AGENCY: Office of Historical Trust Accounting (OHTA).

ACTION: Proposed addition of a new Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), 
the Office of Historical Trust Accounting of the Department of the 
Interior is issuing public notice of its intent to add a new Privacy 
Act system of records: Interior, OS-11, ``Accounting Reconciliation 
Tool (ART).''

DATES: Comments must be received by September 9, 2008.

ADDRESSES: Any persons interested in commenting on this proposed 
addition of a new system of records may do so by submitting comments in 
writing to the Office of the Secretary Acting Privacy Act Officer, 
Linda S. Thomas, U.S. Department of the Interior, MS-116 SIB, 1951 
Constitution Avenue, NW., Washington, DC 20240, or by e-mail to Linda_
Thomas@nbc.gov.

FOR FURTHER INFORMATION CONTACT: Chief Information Officer, Office of 
Historical Trust Accounting, 1801 Pennsylvania Ave., NW., Suite 500, 
Washington, DC 20006.

SUPPLEMENTARY INFORMATION: This Office of Historical Trust Accounting 
(OHTA) is proposing to add a new Privacy Act system of records notice, 
OS-11, ``Accounting Reconciliation Tool'' (ART). ART supports the work 
of OHTA to analyze the historical collection, distribution, and 
disbursement of income from Indian trust land and other revenue 
sources, and to provide historical statements of account to the account 
holders of the Individual Indian Money (IIM) Trust Fund. This work is 
necessary to carry out the Secretary's fiduciary responsibilities under 
the American Indian Trust Fund Management Reform Act of 1994, Pub. L. 
103-412, 108 Stat. 4239. Towards that end, ART will be effective as 
proposed at the end of the comment period unless comments are received 
that require a contrary determination. The Department will publish a 
revised notice if changes are made based upon a review of comments 
received.


[[Page 44760]]


    Dated: July 25, 2008.
Bert T. Edwards,
Executive Director, Office of Historical Trust Accounting.

SYSTEM NAME:
    Interior, OS-11, ``Account Reconciliation Tool (ART).''

SYSTEM LOCATION:
    (1) U.S. Department of the Interior, Office of Historical Trust 
Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 
20006.
    (2) U.S. Department of the Interior, Office of Historical Trust 
Accounting, American Indian Records Repository, 17501 West 98th Street, 
Lenexa, KS 66219.
    (3) Office of contractors analyzing IIM Trust Fund accounts under 
contract to OHTA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual Indians who receive Historical Statements of Account 
prepared by the DOI's Office of Historical Trust Accounting (OHTA) for 
account holders of the Individual Indian Money (IIM) Trust Fund.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records may include an individual's name, aliases, gender, birth 
date, address, Social Security Number, IIM Trust Fund account number, 
tribal membership/enrollment number, and blood quantum.
    Categories of records in the system include:
    (1) Financial data pertaining to IIM Trust Fund accounts from the 
Trust Fund Accounting System (TFAS), the Trust Asset and Accounting 
Management System (TAAMS), the Integrated Records Management System 
(IRMS), the Land Record Information System (LRIS), the Payments, Claims 
and Enhanced Reconciliation (PACER) system, the Finance system, and the 
OMNI system.
    (2) Data related to IIM Trust Fund account holder information.
    (3) Imaged/paper records related to IIM Trust Fund accounts, 
including jacket folders, and financial documents such as accounting, 
reconciliation, and transaction data related to receipts, 
disbursements, investments, bonds, and transfers.
    (4) Historical Statements of Account for account holders of the IIM 
Trust Fund.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    25 U.S.C. 116, 117(a)(b)(c), 118, 119, 120, 121, 151, 159, 161(a), 
162(a), 4011, 4043(b)(2)(B).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The primary use of the records in the system is to enable the OHTA 
to analyze the historical collection, distribution, and disbursement of 
income from Indian trust land and other revenue sources, and to provide 
historical statements of account to the account holders of the IIM 
Trust Fund.
    Disclosure outside of DOI may be made to:
    (1)(a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ).
    (ii) A court or an adjudicative or other administrative body.
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body. or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee.
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI.
    (B) Any other Federal agency appearing before the DOI Office of 
Hearing and Appeals.
    (C) Any DOI employee acting in his or her official capacity.
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee.
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding. and
    (ii) DOI deems the disclosure to be:
    (A) Relevant and necessary to the proceeding, and
    (B) Compatible with the purpose for which the records were 
compiled.
    (2) To a congressional office, when there has been a written 
request from an individual who is the beneficiary of an IIM Trust Fund 
account for information from that account.
    (3) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal, or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature, and the disclosure is compatible with the 
purpose for which the records were compiled.
    (4) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (5) To representatives of the National Archives and Records 
Administration to conduct records management inspections under the 
authority of 44 U.S.C. 2904 and 2906.
    (6) To state and local governments and tribal organizations to 
provide information needed in response to a court order and/or 
discovery related to litigation, when the disclosure is compatible with 
the purpose for which the records were compiled.
    (7) To an expert, consultant, or contractor (including employees of 
the contractor) of DOI, requiring access to these records on DOI's 
behalf to carry out the purposes of the system.
    (8) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in ART has been compromised; and
    (b) DOI has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of ART or other systems or programs (whether maintained by DOI or 
another agency or entity) that rely upon the compromised information; 
and
    (c) The disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in connection with DOI's efforts 
to respond to the suspected or confirmed compromise and prevent, 
minimize, or remedy such harm.
    (9) To the Office of Management and Budget during the coordination 
and clearance process in connection with legislative affairs as 
mandated by OMB Circular A-19.
    (10) To the Department of the Treasury to recover debts owed to the 
United States.
    (11) To the lineal descendant, heir, or devisee of a deceased 
individual covered by the system or to any other person entitled to the 
deceased's trust assets.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
POLICIES:
    Records are stored, retrieved, accessed, retained and disposed of 
in accordance with DOI Departmental Manual, Part 383, Chapters 1-13, 
DOI Privacy Act regulations at 43 CFR 2.45-2.79, the Indian Affairs 
Records Manual,

[[Page 44761]]

and the Indian Affairs Records Schedule (IARS).

STORAGE:
    Records are stored on paper and electronic storage media.

RETRIEVABILITY:
    Records are retrieved using either:
    (1) Identifiers linked to IIM Trust Fund account holders, such as 
name, Social Security Numbers, tribe, tribal enrollment, or census 
numbers, or
    (2) Organizational links and identifiers such as account numbers, 
tribal codes, and IIM Trust Fund account codes.

SAFEGUARDS:
    ART is maintained with controls meeting safeguard requirements 
identified in Departmental Privacy Act Regulations (43 CFR 2.51) for 
manual and automated records. Access to records in the system is 
limited to authorized personnel whose official duties require such 
access.
    (1) Physical Security: Paper records are maintained in locked file 
cabinets and/or in secured rooms.
    (2) Technical Security: Electronic records are maintained in 
conformity with Office of Management and Budget and Departmental 
guidelines reflecting the implementation of the Federal Information 
Security Management Act. Electronic data are protected through user 
identification, passwords, database permissions and software controls. 
These security measures establish different degrees of access for 
different types of users.
    (3) Administrative Security: All DOI and contractor employees 
involved in any and all trust activities are required to complete 
Privacy Act, Records Management and Security Awareness trainings. The 
trainings are completed before an employee is permitted access to any 
trust data. Trainings are implemented on an annual basis.

RETENTION AND DISPOSITION:
    ART is scheduled for permanent retention.

SYSTEM MANAGER AND ADDRESS:
    Information Technology Program Manager, Office of Historical Trust 
Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 
20006.

NOTIFICATION PROCEDURES:
    To determine whether your records are in this Privacy Act system of 
records, write to the Information Technology Program Manager at the 
address listed above. Provide the following information with your 
request:
    (1) Proof of your identity.
    (2) List of all of the names by which you have been known, such as 
maiden name or alias(es).
    (3) Mailing address.
    (4) Tribe, IIM Trust Fund account number, tribal enrollment or 
census number.
    (5) Time period(s) during which the records may have been created 
or maintained, to the extent known by you (See 43 CFR 2.60).

RECORDS ACCESS PROCEDURES:
    To request access to your records, write to the Information 
Technology Program Manager at the address listed above. Provide the 
following information with your request:
    (1) Proof of your identity.
    (2) List of all of the names by which you have been known, such as 
maiden name or alias(es).
    (3) Mailing address.
    (4) Tribe, IIM Trust Fund account number, tribal enrollment or 
census number.
    (5) Time period(s) during which records may have been created or 
maintained, to the extent known by you.
    (6) Description or identification of the records you are requesting 
(including whether you are asking for a copy of all of your records or 
only a specific part of them) and the maximum amount of money that you 
are willing to pay for their copying. (See 43 CFR 2.63.)

CONTESTING RECORDS PROCEDURES:
    To request an amendment of a record, write to the Information 
Technology Program Manager at the address listed above (See 43 CFR 
2.71). Provide the following information with your request:
    (1) Proof of your identity.
    (2) List of all of the names by which you have been known, such as 
maiden name or alias(es).
    (3) Mailing address.
    (4) Tribe, IIM Trust Fund account number, tribal enrollment or 
census number.
    (5) Time period(s) during which the records may have been created 
or maintained, to the extent known by you.
    (6) Specific description or identification of the record(s) you are 
contesting and the reason(s) why you believe the record(s) are not 
accurate, relevant, timely, or complete.
    (7) Copy of documents or evidence in support of (6) above.

RECORD SOURCE CATEGORIES:
    (1) The following DOI components: Bureau of Indian Affairs, Office 
of Trust Funds Management, Office of the Special Trustee, Minerals 
Management Service, Bureau of Land Management, Office of Hearings and 
Appeals.
    (2) Federal and state agencies.
    (3) IIM Trust Fund account holders or their heirs. Depositors to 
and claimants against the accounts.
    (4) Tribal offices, if the IIM function is contracted or compacted 
under the Indian Self-Determination and Education Assistance Act, 
Public Law 93-638, 88 Stat. 2203, as amended.
    (5) Courts of competent jurisdiction, including tribal courts.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-17582 Filed 7-30-08; 8:45 am]
BILLING CODE 4310-10-P