Privacy Act of 1974; System of Records, 43918-43921 [E8-17320]
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<![CDATA[
43918
Federal Register / Vol. 73, No. 146 / Tuesday, July 29, 2008 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number, organization, telephone
number, and office symbol; security
clearance; level of access; subject
interest code; user identification code;
data files retained by users; assigned
password; magnetic tape reel
identification; abstracts of computer
programs and names and phone
numbers of contributors; similar
relevant information; biometrics
templates, biometric images, supporting
documents, and biographic information
including, but not limited to, name, date
of birth, place of birth, height, weight,
eye color, hair color, race and gender,
and similar relevant information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113, Secretary of Defense;
10 U.S.C. 3013, Secretary of the Army;
10 U.S.C. 5013, Secretary of the Navy;
10 U.S.C. 8013, Secretary of the Air
Force; and E.O.9397(SSN).’’
PURPOSE(S):
To control logical and physical access
to Department of Defense (DoD) DoD
and DoD controlled information systems
and DoD or DoD contractor operated,
controlled, or secured facilities and to
support the DoD physical and logical
security, force protection, identity
management, personnel recovery, and
information assurance programs, by
identifying an individual or verifying/
authenticating the identity of an
individual through the use of biometrics
(i.e., measurable physiological or
behavioral characteristics) for purposes
of protecting U.S./Coalition/allied
government and/or U.S./Coalition/allied
national security areas of responsibility
and information.
Information assurance purposes
include the administration of passwords
and identification numbers for
operators/users of data in automated
media; identifying data processing and
communication customers authorized
access to or disclosure from data
residing in information processing and/
or communication activities; and
determining the propriety of individual
access into the physical data residing in
automated media.
jlentini on PROD1PC65 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To Federal, State, tribal, local, or
foreign agencies, for the purposes of law
VerDate Aug<31>2005
16:12 Jul 28, 2008
Jkt 214001
enforcement, counterterrorism,
immigration management and control,
and homeland security as authorized by
U.S. Law or Executive Order, or for the
purpose of protecting the territory,
people, and interests of the United
States of America against breaches of
security related to DoD controlled
information or facilities, and against
terrorist activities.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Army’s
compilation of systems of records
notices also apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
in this system should address written
inquiries to Director, Biometrics
Operations Directorate, Biometrics Task
Force, 347 West Main Street,
Clarksburg, West Virginia 26306–2947.
For verification purposes, individual
should provide full name, sufficient
details to permit locating pertinent
records, and signature.
CONTESTING RECORD PROCEDURES:
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are contained in Army Regulation 340–
21; 32 CFR part 505; or may be obtained
from the system manager.
STORAGE:
RECORD SOURCE CATEGORIES:
Paper records in file folders and
electronic storage media.
From the individual, DoD security
offices, system managers, computer
facility managers, automated interfaces
for user codes on file at Department of
Defense sites.
RETRIEVABILITY:
Name, Social Security Number,
subject, application program key, and
biometric template, and other biometric
data.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
SAFEGUARDS:
[FR Doc. E8–17318 Filed 7–28–08; 8:45 am]
Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
and cleared for need-to-know.
BILLING CODE 5001–06–P
RETENTION AND DISPOSAL:
Data is destroyed when superseded or
when no longer needed for operational
purposes, whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Biometrics Operations
Directorate, Biometrics Task Force, 347
West Main Street, Clarksburg, West
Virginia 26306–2947, (304) 326–3004.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to Director,
Biometrics Operations Directorate,
Biometrics Task Force, 347 West Main
Street, Clarksburg, West Virginia 26306–
2947.
For verification purposes, individual
should provide full name, sufficient
details to permit locating pertinent
records, and signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
PO 00000
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Fmt 4703
Sfmt 4703
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2008–0043]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice To Alter a System of
Records.
AGENCY:
ACTION:
SUMMARY: The Department of the Army
is proposing to alter a system of records
in its existing inventory of records
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective on August 28, 2008 unless
comments are received that would
result in a contrary determination.
ADDRESSES: Department of the Army,
Freedom of Information/Privacy
Division, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905.
FOR FURTHER INFORMATION CONTACT: Ms.
Vicki Short at (703) 428–6508.
SUPPLEMENTARY INFORMATION: The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
E:\FR\FM\29JYN1.SGM
29JYN1
Federal Register / Vol. 73, No. 146 / Tuesday, July 29, 2008 / Notices
Delete entry and replace with
‘‘Synchronized Predeployment and
Operational Tracker (SPOT) Records.’’
itineraries and movements in theater of
operations; passport and/or visa
number; common access or
identification card user identification;
clearance level; trip information (e.g.,
destinations and reservation
information); travel authorization
documentation (e.g., Government orders
or letters of authorization); trip dates;
predeployment processing information
including training completed
certifications, predeployment medical
and dental processing completion,
blood type; location and duty station;
and other official deployment-related
information. Records reflecting work
experience, educational level achieved,
and specialized education or training
obtained outside of Federal service.
Records reflecting Federal service and
documenting work experience and
specialized education received while
employed. Such records contain
information about past and present
positions held; grades, salaries, duty
station locations; and notices of all
personnel actions, such as
appointments, transfers, reassignments,
details, promotions, demotions,
reductions-in-force, resignations,
separations, suspensions, office
approval of disability retirement
applications, retirement, and removals.’’
SYSTEM LOCATION:
AUTHORITY:
Delete entry and replace with ‘‘U.S.
Army Acquisition, Logistics and
Technology Enterprise Systems and
Services (ALTESS), ATTN: SFAE–PS–
ALT–SI, P.O. Box 4, Building 450,
RFAAP, Radford, VA 24143–0004.’’
Delete entry and replace with ‘‘10
U.S.C. 3013; National Defense
Appropriations Acts (NDAA) 2008,
Section 861; Secretary of Defense; DoD
Instruction 3020.41, Contractor
Personnel Authorized to Accompany
the U.S. Armed Forces; Army
Regulation 715–9, Contractors
Accompanying the Force and E.O.
9397.’’
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on July 21, 2008, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: July 22, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
A0715–9 DCS, G–4
SYSTEM NAME:
Support Personnel Deployment
Records (January 28, 2008, 73 FR 4853).
CHANGES:
ID NUMBER:
Add to entry ‘‘DoD’’.
SYSTEM NAME:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Military and civilian employees,
dependents, contractors and nongovernmental organization personnel,
volunteers, partner agencies personnel
and members of the public who are
supporting planned, ongoing, and
historical contingency operations.’’
jlentini on PROD1PC65 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Records include an individual profile
containing: Full name of the individual;
Social Security Number (SSN) or
federal/foreign identification number;
home, office, and deployed telephone
numbers; home address and deployed
address; home, office, and deployed email addresses; emergency contact name
and telephone numbers; contract
number, contract capabilities and
contractor organization name, along
with employer’s contact name, address,
and telephone number; next of kin
name, phone and address; air travel
VerDate Aug<31>2005
16:12 Jul 28, 2008
Jkt 214001
PURPOSE(S):
Delete entry and replace with
‘‘Information will be used to plan,
manage, account for, monitor and report
on contracts, their capabilities,
contractors and other individuals
supporting the Federal Government
(including civilian and military) during
planning and operation of any
contingency activity. This information
will be used to analyze and correlate
relationships between requirements and
planned actions. Information will also
be used to support Department of
Defense, Department of State, other
federal agencies and the private sector.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Add to entry ‘‘To Federal, State, and
local agencies, federal contractors and
applicable civilian organizations to
PO 00000
Frm 00008
Fmt 4703
Sfmt 4703
43919
account for personnel located in a
contingency area to determine status of
processing and deployment
documentation, current and historical
locations, organizations they work for
and contact information.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Computerized records are maintained
in a controlled area accessible only to
authorized personnel. Entry to these
areas is restricted to those personnel
with a valid requirement and
authorization to enter. Physical entry is
restricted by the use of lock, guards, and
administrative procedures. Access to
any specific record is based on the needto-know and the specific level of
authorization granted to the user.
Physical and electronic access is
restricted to designated individuals
having a need-to-know in the
performance of official duties. Access to
personal information is further
restricted by the use of login/password
authorization. Information is accessible
only by authorized personnel with
appropriate clearance/access in the
performance of their duties.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Commander, U.S. Army Materiel
Command, Plans & Operations Division,
AMCOPS–CP, 9301 Chapek Road, Ft.
Belvoir, VA 22060.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to
Commander, U.S. Army Materiel
Command, Plans & Operations Division,
AMCOPS–CP, 9301 Chapek Road, Ft.
Belvoir, VA 22060.
Request should contain individual’s
full name, Social Security Number
(SSN), current address, telephone
number, when and where the accident
occurred, type of equipment involved in
the accident, and signature.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to their employer or to
Commander, U.S. Army Materiel
Command, Plans & Operations Division,
9301 Chapek Road, Ft. Belvoir, VA
22060.
Requests should contain the
individual’s full name, social security
number (SSN), current address,
telephone number, when and where
E:\FR\FM\29JYN1.SGM
29JYN1
43920
Federal Register / Vol. 73, No. 146 / Tuesday, July 29, 2008 / Notices
they were assigned during the
contingency and their signature.’’
*
*
*
*
*
RECORD SOURCE CATEGORIES:
Delete entry and replace with
‘‘Records and reports of contingency
contracts, contingency support,
contractors authorized to accompany
the U.S. Armed Forces, and known
locations in a Joint Operational Area.’’
*
*
*
*
*
A0715–9 DCS, G–4 DoD
SYSTEM NAME:
Synchronized Predeployment and
Operational Tracker (SPOT) Records.
specialized education or training
obtained outside of Federal service.
Records reflecting Federal service and
documenting work experience and
specialized education received while
employed. Such records contain
information about past and present
positions held; grades, salaries, duty
station locations; and notices of all
personnel actions, such as
appointments, transfers, reassignments,
details, promotions, demotions,
reductions-in-force, resignations,
separations, suspensions, office
approval of disability retirement
applications, retirement, and removals.
SYSTEM LOCATION:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
U.S. Army Acquisition, Logistics and
Technology Enterprise Systems and
Services (ALTESS), ATTN: SFAE–PS–
ALT–SI, P.O. Box 4, Building 450,
RFAAP, Radford, VA 24143–0004 or
similar certified Defense/Federal
Network Enclave facility.
10 U.S.C. 3013; National Defense
Appropriations Acts (NDAA) 2008,
Section 861; Secretary of Defense; DoD
Instruction 3020.41, Contractor
Personnel Authorized to Accompany
the U.S. Armed Forces; Army
Regulation 715–9, Contractors
Accompanying the Force and E.O. 9397.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Military and civilian employees,
dependents, contractors and nongovernmental organization personnel,
volunteers, partner agencies personnel
and members of the public who are
supporting planned, ongoing, and
historical contingency operations.
jlentini on PROD1PC65 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include an individual profile
containing: Full name of the individual;
Social Security Number or federal/
foreign identification number; home,
office, and deployed telephone
numbers; home address and deployed
address; home, office, and deployed email addresses; emergency contact name
and telephone numbers; contract
number, contract capabilities and
contractor organization name, along
with employer’s contact name, address,
and telephone number; next of kin
name, phone and address; air travel
itineraries and movements in theater of
operations; passport and/or visa;
common access or identification card
user identification; clearance level; trip
information (e.g., destinations,
reservation information); travel
authorization documentation (e.g.,
Government orders or letters of
authorization); trip dates;
predeployment processing information
including training completed
certifications, medical and dental
screenings, blood type; location and
duty station; and other official
deployment-related information.
Records reflecting work experience,
educational level achieved, and
VerDate Aug<31>2005
16:12 Jul 28, 2008
Jkt 214001
PURPOSE(S):
Information will be used to plan,
manage, account for, monitor and report
on contracts, their capabilities,
contractors and other individuals
supporting the Federal Government
(including civilian and military) during
planning and operation of any
contingency activity. This information
will be used to analyze and correlate
relationships between requirements and
planned actions. Information will also
be used to support Department of
Defense, Department of State, other
federal agencies and the private sector.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To Federal, State, and local agencies,
federal contractors and applicable
civilian organizations to account for
personnel located in a contingency area
to determine status of processing and
deployment documentation, current and
historical locations, organizations they
work for and contact information.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Army’s
compilation of systems of records
notices also apply to this system.
PO 00000
Frm 00009
Fmt 4703
Sfmt 4703
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name and Social Security Number
(SSN).
SAFEGUARDS:
Computerized records are maintained
in a controlled area accessible only to
authorized personnel. Entry to these
areas is restricted to those personnel
with a valid requirement and
authorization to enter. Physical entry is
restricted by the use of lock, guards, and
administrative procedures. Access to
any specific record is based on the needto-know and the specific level of
authorization granted to the user.
Physical and electronic access is
restricted to designated individuals
having a need-to-know in the
performance of official duties. Access to
personal information is further
restricted by the use of login/password
authorization. Information is accessible
only by authorized personnel with
appropriate clearance/access in the
performance of their duties. Records
retrieved from SPOT only portray the
last four digits of the Social Security
Number (SSN).
RETENTION AND DISPOSAL:
Permanent. Keep until individual’s
final deployment is terminated and then
retire to the Army Electronic Archives
(AEA). The AEA will transfer to the
National Archives when the record is 25
years old.
SYSTEM MANAGER(S) AND ADDRESS:
Commander, U.S. Army Materiel
Command, Plans & Operations Division,
AMCOPS–CP, 9301 Chapek Road, Ft.
Belvoir, VA 22060.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the system
manager.
Requests should contain the
individual’s full name, social security
number (SSN), current address,
telephone number, when and where
they were assigned during the
contingency and signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to their employer or to the
System Manager.
E:\FR\FM\29JYN1.SGM
29JYN1
Federal Register / Vol. 73, No. 146 / Tuesday, July 29, 2008 / Notices
Requests should contain the
individual’s full name, Social Security
Number (SSN), current address,
telephone number, when and where
they were assigned during the
contingency and signature.
CONTESTING RECORD PROCEDURES:
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are contained in Army Regulation 340–
21; 32 CFR part 505.
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Dated: July 22, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
PURPOSE(S):
A0210–7 DAMO
RECORD SOURCE CATEGORIES:
SYSTEM NAME:
Records and reports of contingency
contracts, contingency support,
contractors authorized to accompany
the U.S. Armed Forces, and known
locations in a Joint Operational Area.
Expelled or Barred Person Files
(February 22, 1993, 58 FR 10002).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
CATEGORY OF RECORDS:
None.
[FR Doc. E8–17320 Filed 7–28–08; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
[Docket ID: USA–2008–0045]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice to Amend a System of
Records.
AGENCY:
ACTION:
The Department of the Army
is amending a system of records notice
in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
August 28, 2008 unless comments are
received which result in a contrary
determination.
SUMMARY:
Department of the Army,
Freedom of Information/Privacy
Division, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905.
FOR FURTHER INFORMATION CONTACT: Ms.
Vicki Short at (703) 428–6508.
SUPPLEMENTARY INFORMATION: The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
jlentini on PROD1PC65 with NOTICES
ADDRESSES:
VerDate Aug<31>2005
16:12 Jul 28, 2008
CHANGES:
*
*
*
*
*
Delete entry and replace with ‘‘Name
of individual, Social Security Number
(SSN), expulsion orders or debarment
actions, investigative reports and
supporting documents.’’
*
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Department of the Army
Jkt 214001
43921
Delete entry and replace with ‘‘10
U.S.C. 3013, Secretary of the Army; 18
U.S.C. 1382; Entering military, naval, or
Coast Guard property; Army Regulation
210–7, Personal Commercial
Solicitation on Army Installations; and
E.O. 9397 (SSN).’’
10 U.S.C. 3013, Secretary of the Army;
18 U.S.C. 1382; Entering military, naval,
or Coast Guard property; Army
Regulation 210–7, Personal Commercial
Solicitation on army Installations; and
E.O. 9397 (SSN).
To assist the commander in
prohibiting any person from entering or
reentering any military installation for
any purpose prohibited by law.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the Army’s compilation
of systems of records notices also apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
By individual’s name.
PURPOSE(S):
Delete entry and replace with ‘‘To
assist the commander in prohibiting any
person from entering or reentering any
military installation for any purpose
prohibited by law.’’
*
*
*
*
*
STORAGE:
SAFEGUARDS:
Distribution and access to files are
based on strict need-to-know. Physical
security measures include locked
containers/storage areas, controlled
personnel access, and continuous
presence of authorized personnel.
Paper records in file folders and
electronic storage media.
*
*
*
*
*
RETENTION AND DISPOSAL:
A0210–7 DAMO
SYSTEM MANAGER(S) AND ADDRESS:
SYSTEM NAME:
Expelled or Barred Person Files.
SYSTEM LOCATION:
Records are maintained at the Army
installation initiating the expulsion or
debarment action.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any citizen who is expelled or barred
from an Army installation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of individual, Social Security
Number (SSN), expulsion orders or
debarment actions, investigative reports
and supporting documents.
PO 00000
Frm 00010
Fmt 4703
Sfmt 4703
Destroyed on revocation or upon
discontinuance.
Deputy Chief of Staff for Operations
and Plans, ATTN: DAMO–ODL,
Headquarters, Department of the Army,
Washington, DC 20310–0440.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquires to the Deputy
Chief of Staff for Operations and Plans,
ATTN: DAMO–ODL, Headquarters,
Department of the Army, Washington,
DC 20310–0440.
Individual should provide the full
name, Social Security Number, address,
details concerning the expulsion or
debarment action, and signature.
E:\FR\FM\29JYN1.SGM
29JYN1
]]>Agencies
[Federal Register Volume 73, Number 146 (Tuesday, July 29, 2008)]
[Notices]
[Pages 43918-43921]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-17320]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2008-0043]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice To Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army is proposing to alter a system of
records in its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on August 28, 2008 unless
comments are received that would result in a contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Division, U.S. Army Records Management and Declassification Agency,
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.
FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
[[Page 43919]]
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on July 21, 2008, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: July 22, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0715-9 DCS, G-4
System name:
Support Personnel Deployment Records (January 28, 2008, 73 FR
4853).
Changes:
ID number:
Add to entry ``DoD''.
System name:
Delete entry and replace with ``Synchronized Predeployment and
Operational Tracker (SPOT) Records.''
System location:
Delete entry and replace with ``U.S. Army Acquisition, Logistics
and Technology Enterprise Systems and Services (ALTESS), ATTN: SFAE-PS-
ALT-SI, P.O. Box 4, Building 450, RFAAP, Radford, VA 24143-0004.''
Categories of individuals covered by the system:
Delete entry and replace with ``Military and civilian employees,
dependents, contractors and non-governmental organization personnel,
volunteers, partner agencies personnel and members of the public who
are supporting planned, ongoing, and historical contingency
operations.''
Categories of records in the system:
Delete entry and replace with ``Records include an individual
profile containing: Full name of the individual; Social Security Number
(SSN) or federal/foreign identification number; home, office, and
deployed telephone numbers; home address and deployed address; home,
office, and deployed e-mail addresses; emergency contact name and
telephone numbers; contract number, contract capabilities and
contractor organization name, along with employer's contact name,
address, and telephone number; next of kin name, phone and address; air
travel itineraries and movements in theater of operations; passport
and/or visa number; common access or identification card user
identification; clearance level; trip information (e.g., destinations
and reservation information); travel authorization documentation (e.g.,
Government orders or letters of authorization); trip dates;
predeployment processing information including training completed
certifications, predeployment medical and dental processing completion,
blood type; location and duty station; and other official deployment-
related information. Records reflecting work experience, educational
level achieved, and specialized education or training obtained outside
of Federal service.
Records reflecting Federal service and documenting work experience
and specialized education received while employed. Such records contain
information about past and present positions held; grades, salaries,
duty station locations; and notices of all personnel actions, such as
appointments, transfers, reassignments, details, promotions, demotions,
reductions-in-force, resignations, separations, suspensions, office
approval of disability retirement applications, retirement, and
removals.''
Authority:
Delete entry and replace with ``10 U.S.C. 3013; National Defense
Appropriations Acts (NDAA) 2008, Section 861; Secretary of Defense; DoD
Instruction 3020.41, Contractor Personnel Authorized to Accompany the
U.S. Armed Forces; Army Regulation 715-9, Contractors Accompanying the
Force and E.O. 9397.''
Purpose(s):
Delete entry and replace with ``Information will be used to plan,
manage, account for, monitor and report on contracts, their
capabilities, contractors and other individuals supporting the Federal
Government (including civilian and military) during planning and
operation of any contingency activity. This information will be used to
analyze and correlate relationships between requirements and planned
actions. Information will also be used to support Department of
Defense, Department of State, other federal agencies and the private
sector.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add to entry ``To Federal, State, and local agencies, federal
contractors and applicable civilian organizations to account for
personnel located in a contingency area to determine status of
processing and deployment documentation, current and historical
locations, organizations they work for and contact information.''
Safeguards:
Delete entry and replace with ``Computerized records are maintained
in a controlled area accessible only to authorized personnel. Entry to
these areas is restricted to those personnel with a valid requirement
and authorization to enter. Physical entry is restricted by the use of
lock, guards, and administrative procedures. Access to any specific
record is based on the need-to-know and the specific level of
authorization granted to the user. Physical and electronic access is
restricted to designated individuals having a need-to-know in the
performance of official duties. Access to personal information is
further restricted by the use of login/password authorization.
Information is accessible only by authorized personnel with appropriate
clearance/access in the performance of their duties.''
System manager(s) and address:
Delete entry and replace with ``Commander, U.S. Army Materiel
Command, Plans & Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft.
Belvoir, VA 22060.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to Commander, U.S. Army Materiel Command,
Plans & Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir,
VA 22060.
Request should contain individual's full name, Social Security
Number (SSN), current address, telephone number, when and where the
accident occurred, type of equipment involved in the accident, and
signature.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to their employer or to Commander, U.S. Army Materiel
Command, Plans & Operations Division, 9301 Chapek Road, Ft. Belvoir, VA
22060.
Requests should contain the individual's full name, social security
number (SSN), current address, telephone number, when and where
[[Page 43920]]
they were assigned during the contingency and their signature.''
* * * * *
Record source categories:
Delete entry and replace with ``Records and reports of contingency
contracts, contingency support, contractors authorized to accompany the
U.S. Armed Forces, and known locations in a Joint Operational Area.''
* * * * *
A0715-9 DCS, G-4 DoD
System name:
Synchronized Predeployment and Operational Tracker (SPOT) Records.
System location:
U.S. Army Acquisition, Logistics and Technology Enterprise Systems
and Services (ALTESS), ATTN: SFAE-PS-ALT-SI, P.O. Box 4, Building 450,
RFAAP, Radford, VA 24143-0004 or similar certified Defense/Federal
Network Enclave facility.
Categories of individuals covered by the system:
Military and civilian employees, dependents, contractors and non-
governmental organization personnel, volunteers, partner agencies
personnel and members of the public who are supporting planned,
ongoing, and historical contingency operations.
Categories of records in the system:
Records include an individual profile containing: Full name of the
individual; Social Security Number or federal/foreign identification
number; home, office, and deployed telephone numbers; home address and
deployed address; home, office, and deployed e-mail addresses;
emergency contact name and telephone numbers; contract number, contract
capabilities and contractor organization name, along with employer's
contact name, address, and telephone number; next of kin name, phone
and address; air travel itineraries and movements in theater of
operations; passport and/or visa; common access or identification card
user identification; clearance level; trip information (e.g.,
destinations, reservation information); travel authorization
documentation (e.g., Government orders or letters of authorization);
trip dates; predeployment processing information including training
completed certifications, medical and dental screenings, blood type;
location and duty station; and other official deployment-related
information.
Records reflecting work experience, educational level achieved, and
specialized education or training obtained outside of Federal service.
Records reflecting Federal service and documenting work experience
and specialized education received while employed. Such records contain
information about past and present positions held; grades, salaries,
duty station locations; and notices of all personnel actions, such as
appointments, transfers, reassignments, details, promotions, demotions,
reductions-in-force, resignations, separations, suspensions, office
approval of disability retirement applications, retirement, and
removals.
Authority for maintenance of the system:
10 U.S.C. 3013; National Defense Appropriations Acts (NDAA) 2008,
Section 861; Secretary of Defense; DoD Instruction 3020.41, Contractor
Personnel Authorized to Accompany the U.S. Armed Forces; Army
Regulation 715-9, Contractors Accompanying the Force and E.O. 9397.
Purpose(s):
Information will be used to plan, manage, account for, monitor and
report on contracts, their capabilities, contractors and other
individuals supporting the Federal Government (including civilian and
military) during planning and operation of any contingency activity.
This information will be used to analyze and correlate relationships
between requirements and planned actions. Information will also be used
to support Department of Defense, Department of State, other federal
agencies and the private sector.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, State, and local agencies, federal contractors and
applicable civilian organizations to account for personnel located in a
contingency area to determine status of processing and deployment
documentation, current and historical locations, organizations they
work for and contact information.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Name and Social Security Number (SSN).
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of lock, guards, and
administrative procedures. Access to any specific record is based on
the need-to-know and the specific level of authorization granted to the
user. Physical and electronic access is restricted to designated
individuals having a need-to-know in the performance of official
duties. Access to personal information is further restricted by the use
of login/password authorization. Information is accessible only by
authorized personnel with appropriate clearance/access in the
performance of their duties. Records retrieved from SPOT only portray
the last four digits of the Social Security Number (SSN).
Retention and disposal:
Permanent. Keep until individual's final deployment is terminated
and then retire to the Army Electronic Archives (AEA). The AEA will
transfer to the National Archives when the record is 25 years old.
System manager(s) and address:
Commander, U.S. Army Materiel Command, Plans & Operations Division,
AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the system manager.
Requests should contain the individual's full name, social security
number (SSN), current address, telephone number, when and where they
were assigned during the contingency and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to their
employer or to the System Manager.
[[Page 43921]]
Requests should contain the individual's full name, Social Security
Number (SSN), current address, telephone number, when and where they
were assigned during the contingency and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505.
Record source categories:
Records and reports of contingency contracts, contingency support,
contractors authorized to accompany the U.S. Armed Forces, and known
locations in a Joint Operational Area.
Exemptions claimed for the system:
None.
[FR Doc. E8-17320 Filed 7-28-08; 8:45 am]
BILLING CODE 5001-06-P
