Privacy Act of 1974; System of Records, 43429-43430 [E8-17019]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army

[Federal Register Volume 73, Number 144 (Friday, July 25, 2008)]
[Notices]
[Pages 43429-43430]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-17019]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0037]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 25, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 17, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0190-5 DAMO

System name:
    Vehicle Registration System (VRS) (February 22, 1993, 58 FR 10002).

Changes:
    Change System Identifier to ``A0190-5 OPMG.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *

System Manager:
    Delete entry and replace with ``Deputy Chief of Staff for 
Personnel, ATTN: OPMG-ODL, Headquarters, Department of the Army, 
Washington, DC 20310-0440.''
* * * * *
A0190-5 OPMG

System name:
    Vehicle Registration System.

System location:
    Decentralized to Army installation which created the vehicle 
registration/driver record. A cross-reference index in either manual or 
automated media may exist at intermediate and higher command levels. In 
addition, information is stored on computer media at the four Army 
Information Processing Centers located at: Chambersburg, PA 17201-4150; 
Huntsville, AL 35898-7340; Rock Island, IL 61299-7210; and, St. Louis, 
MO 63120-1798.

Categories of individuals covered by the system:
    Military personnel (active, reserve, retired), civilian employees, 
contractor personnel, vendors, visitors.

Categories of records in the system:
    Information contained on the DA Form 3626 may be provided by paper 
record, the automated VRS, or the automated Vehicle Registration 
System/Installation Support Module (VRS/ISM). Information entered into 
the VRS or VRS/ISM from the DA Form 3626 is used to create a master 
edit file and master registration file.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; Status of 
Forces Agreement between the United States of America and the host 
country in which U.S. Forces are located and E.O. 9397 (SSN).

Purpose(s):
    To assist the commander in carrying out effective law enforcement, 
traffic safety, and crime prevention programs; to ensure compliance 
with Highway Safety Program Standards (23 U.S.C. 402) applicable to 
federally administered areas; to provide management data on which to 
base crime prevention, selective enforcement, and improved driving 
safety.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 43430]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information in this system may be disclosed to state law 
enforcement and motor vehicle departments for ascertaining or 
disclosing driver information and/or accident reports, and, in overseas 
areas, to the host country as required by the Status of Forces 
Agreement between the United States of America and the host country.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By surname/Social Security Number.

Safeguards:
    Information is stored in locked containers or storage areas within 
buildings which are secured, and the system is accessed by designated 
persons having an official need for the information.
    Regional Data Centers are contractor-operated under an Army 
approved security program. Contractor personnel participate in a 
security education program under the Regional Data Security Officer. 
Regional Data Centers are connected through a communications network to 
data processing centers at Army installations. Technical, physical, and 
administrative safeguards required by Army Regulation 380-19, 
Information Systems Security, are enforced at the installation data 
processing centers. Data are available only to installation personnel 
responsible for system operation and maintenance. Terminals not in the 
data processing center are under the supervision of a terminal area 
security office at each remote location protecting these terminals from 
unauthorized use. Access to information is also controlled by a system 
of assigned passwords for authorized users of terminals.

Retention and disposal:
    Destroyed on transfer or separation of parking permit holder, or 
when permit is superseded or revoked, whichever occurs first. Traffic 
law enforcement records are destroyed 2 years after closing of the 
case.

System manager(s) and address:
    Deputy Chief of Staff for Personnel, ATTN: OPMG-ODL, Headquarters, 
Department of the Army, Washington, DC 20310-0440.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Provost Marshal at the installation where vehicle registration 
or accident occurred.
    Individual should provide the full name, Social Security Number, 
current address, and other information verifiable from the record 
itself.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Provost Marshal at the installation where vehicle registration or 
accident occurred.
    Individual should provide the full name, Social Security Number, 
current address, and other information verifiable from the record 
itself.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, participants in car pools, military or 
civilian police reports, investigative and law enforcement agencies, 
third parties who provide relevant information.

Exemptions claimed for the system:
    Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as 
applicable.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.

[FR Doc. E8-17019 Filed 7-24-08; 8:45 am]
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