Privacy Act of 1974; System of Records, 41134-41135 [E8-16286]
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41134
Federal Register / Vol. 73, No. 138 / Thursday, July 17, 2008 / Notices
former spouse. Specific information is
needed before OPM can make courtordered benefit payments.
Approximately 19,000 former spouses
apply for benefits based on court orders
annually. We estimate it takes
approximately 30 minutes to collect the
information. The annual burden is 9,500
hours.
For copies of this proposal, contact
Mary Beth Smith-Toomey on (202) 606–
8358, FAX (202) 418–3251 or via e-mail
to MaryBeth.Smith-Toomey@opm.gov.
Please include a mailing address with
your request.
DATES: Comments on this proposal
should be received within 30 calendar
days from the date of this publication.
ADDRESSES: Send or deliver comments
to—
Ronald W. Melton, Deputy Assistant
Director, Retirement Services
Program, Center for Retirement and
Insurance Services, U.S. Office of
Personnel Management, 1900 E Street,
NW., Room 3305, Washington, DC
20415–3500; and
Brenda Aguilar, OPM Desk Officer,
Office of Information and Regulatory
Affairs, Office of Management and
Budget, New Executive Office
Building, NW., Room 10235,
Washington, DC 20503.
For Information Regarding
Administrative Coordination—Contact:
Cyrus S. Benson, Team Leader,
Publications Team, RIS Support
Services/Support Group, (202) 606–
0623.
U.S. Office of Personnel Management,
Howard Weizmann,
Deputy Director.
[FR Doc. E8–16257 Filed 7–16–08; 8:45 am]
August 18, 2008 unless comments
received on or before that date result in
a contrary determination.
ADDRESSES: Comments may be mailed
or delivered to the Records Office,
United States Postal Service, 475
L’Enfant Plaza, SW., Room 5821,
Washington, DC 20260–2200. Copies of
all written comments will be available
at this address for public inspection and
photocopying between 8 a.m. and 4
p.m., Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Jane
Eyre, Manager, Records Office, 202–
268–2608.
SUPPLEMENTARY INFORMATION: This
notice is in accordance with the Privacy
Act requirement that agencies publish
their amended systems of records in the
Federal Register when there is a
revision, change, or addition. The Postal
Service has reviewed its systems of
records and has determined that the
Emergency Management Records system
should be revised to modify existing
routine uses of records maintained in
the system, including categories of
individuals, categories of records in the
system, and the purposes of such uses.
Routine use for categories of individuals
covered by the system will be revised to
provide clarification on how the
information is disclosed during natural
disasters and manmade hazards.
The Postal Service does not expect
this amended notice to have any adverse
effect on individual privacy rights.
‘‘Privacy Act System of Records USPS
500.300’’ was originally published in
the Federal Register on April 29, 2005
(70 FR 22518).
The Postal Service proposes
amending the system as shown below:
BILLING CODE 6325–38–P
USPS 500.300 Emergency Management
Records
POSTAL SERVICE
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM; CATEGORIES OF RECORDS IN THE
SYSTEM; PURPOSES; ROUTINE USES OF RECORDS
MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND PURPOSES OF SUCH
USES, RETENTION AND DISPOSAL, SYSTEM
MANAGER(S) AND ADDRESS, NOTIFICATION
PROCEDURE, AND RECORD SOURCE CATEGORIES:
Privacy Act of 1974; System of
Records
Postal ServiceTM.
ACTION: Notice of modification to an
existing system of records.
mstockstill on PROD1PC66 with NOTICES
AGENCY:
SUMMARY: The Postal Service proposes
to revise the existing system of records
entitled ‘‘Emergency Management
Records 500.300.’’ The modifications
amend an existing routine use to further
clarify how records relating to USPS
employees and individuals responding
to, or affected by, natural disasters or
manmade hazards are disclosed to
government agencies or disaster relief
organizations.
DATES: The revision will become
effective without further notice on
VerDate Aug<31>2005
21:03 Jul 16, 2008
Jkt 214001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
*
*
*
*
*
[Renumber existing item 2 as 3, add
a new item 2 and 4 to read as follows:]
2. Household member of USPS
employees and other individuals having
emergency management responsibilities
officially designated by the Postal
Service to mitigate, prepare for, respond
to, or recover from any natural disaster
or manmade hazard.
4. Individuals whose names have
been provided to the Postal Service by
PO 00000
Frm 00109
Fmt 4703
Sfmt 4703
government agencies or disaster relief
organizations as a result of a disaster or
manmade hazard.
CATEGORIES OF RECORDS IN THE SYSTEM:
*
*
*
*
*
[Revise items 2 and 4 to read as
follows:]
2. Medical fitness and surveillance
information: Records related to medical
documentation such as receipt of
prophylaxis, tests, including
determinations of fitness to wear
protective equipment, and surveillance
for exposure to hazards.
*
*
*
*
*
4. Evacuee information: Records of
individuals who are impacted by
natural disasters or manmade hazard,
such as name; postal assignment
information (if USPS employee); home,
work, and emergency contact
information; home and work address;
location in facility and activities prior to
evacuation; route of exit from facility;
rallying point; and emergency medical
treatment administered to evacuees.
PURPOSE(S):
[Revise to read as follows:]
1. To permit collaboration among
officially designated individuals who
are responsible for mitigation of,
preparation for, response to, and
recovery from any natural disaster or
manmade hazard involving the Postal
Service.
2. To satisfy federal requirements for
the training, fitness testing, and medical
surveillance of individuals in response
to a natural disaster or manmade hazard
involving the Postal Service.
3. To test for the exposure of
individuals to hazards.
*
*
*
*
*
5. To assess the likelihood of an
individual’s exposure to a hazard and to
contact the individual with important
health-related information.
[Insert new item 6 as follows:]
6. To provide information about
disaster recovery programs and services
to individuals affected by a natural
disaster or manmade hazard.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Standard routine uses 1 through 9
apply.
[Revise to read as follows:]
a. Medical records may be disclosed
to an individual’s private treating
physician, to medical personnel
retained by USPS, and to public health
agencies to provide medical
examinations, medications, or treatment
to individuals covered by this system of
records.
*
*
*
*
*
E:\FR\FM\17JYN1.SGM
17JYN1
Federal Register / Vol. 73, No. 138 / Thursday, July 17, 2008 / Notices
RETENTION AND DISPOSAL:
*
*
*
*
*
[Revise to read as follows:]
2. Medical documentation including
fitness and medical surveillance
information is retained 30 years from
the date of collection.
3. Evacuee information is retained 5
years from the date of collection.
THE SYSTEM MANAGER(S) AND ADDRESS:
[Add the following entries:]
Chief Postal Inspector, United States
Postal Inspection Service, United States
Postal Service, 475 L’Enfant Plaza, SW.,
Washington, DC 20260.
Senior Vice President, Intelligent Mail
and Address Quality, United States
Postal Service, 475 L’Enfant Plaza, SW.,
Washington, DC 20260.
Manager, Safety, Security, Emergency
Planning, United States Postal Service
Office of Inspector General, 1735 N.
Lynn Street, Arlington, VA 22209.
[Delete the following entry:]
The Vice President, Emergency
Preparedness.
NOTIFICATION PROCEDURE:
[Revise to read as follows:]
Current and former employees and
contractors wanting to know if
information about them is maintained in
this system of records must address
inquiries to the facility head where
currently or last employed.
Headquarters employees or contractors
must submit inquiries to the chief postal
inspector. Requests must include full
name, Social Security Number or
Employee Identification Number, and
employment or contract dates.
Individuals from whom evacuee
information may have been collected
must address inquiries to head of the
facility from which they were
evacuated. Household members of
current or former field employees and
other individuals having emergency
management responsibilities officially
designated by the Postal Service must
address inquiries to the facility head
where the postal employee in their
household is currently or was last
employed. Household members of
current or former Headquarters
employees and other individuals having
emergency management responsibilities
officially designated by the Postal
Service must submit inquiries to the
Chief Postal Inspector.
mstockstill on PROD1PC66 with NOTICES
THE RECORD SOURCE CATEGORIES:
[Revise to read as follows:]
Employees; contractors; medical staff
of the Postal Service; designated
contractors; public health agencies;
emergency response agencies, providers,
and first responders; individuals who
VerDate Aug<31>2005
21:03 Jul 16, 2008
Jkt 214001
are evacuated in the event of a natural
disaster or manmade hazard; and
household members of USPS employees
and other individuals having emergency
management responsibilities officially
designated by the Postal Service.
*
*
*
*
*
Neva R. Watson,
Attorney, Government Relations, FOIA, and
Privacy.
[FR Doc. E8–16286 Filed 7–16–08; 8:45 am]
BILLING CODE 7710–12–P
POSTAL SERVICE
Privacy Act of 1974; System of
Records
Postal Service TM.
Notice of modification to an
existing system of records.
AGENCY:
ACTION:
SUMMARY: The Postal Service proposes
to revise the existing system of records
entitled, ‘‘Address Change, Mail
Forwarding, and Related Services,
800.000.’’ The modification clarifies the
existing routine use relating to
disclosure of customers’ temporary
changes of address to mailers;
disclosure of changes of address to the
American Red Cross; obtaining and
sharing lists of individuals affected by
disasters from other government
agencies; disclosure of changes of
address for domestic violence shelters;
and allowances for alternative methods
of customer authentication for the
submission of change-of-address (COA)
requests in times of emergencies as well
as in the regular course of business.
Background: The basic function of the
United States Postal Service at all
times, and especially during an
emergency, is to bind the nation
together through the delivery of postal
services to the American public. The
severity and magnitude of past
catastrophic events have led to an
evaluation of our records management
policies. After careful review, the Postal
Service believes that revisions to certain
policies regarding disclosure of
temporary changes of address to
mailers, as well as disclosure of address
information to the American Red Cross
and other government agencies would
be helpful, promote clarity and improve
the provision of services to persons
displaced by catastrophic events.
Modifications to the system of records
will be reflected in Categories of
Individuals Covered by the System;
Categories of Records in the System;
Purposes of Such Uses; and Storage,
Retention, and Disposal. The record
source(s) for this system has also been
amended to include commercially
PO 00000
Frm 00110
Fmt 4703
Sfmt 4703
41135
available source(s) of customer dates of
birth. Date of birth information may be
collected and used for verification
purposes in the event credit/debit card
information is not available for
electronically submitted changes of
address, and only in the event of a
natural or manmade disaster as
determined by the Postal Service. As a
form of verification, credit/debit card
information is currently required for
both Internet and telephone COA
submissions. As a way to accommodate
the customer in times of disaster, and to
maintain a level of protection for Postal
Service customers from fraudulent
submission, an alternative method
(providing date of birth) was developed
as a form of identification and
verification.
In addition, the Postal Service
continues to encourage the use of
USPS.com for secure and convenient
online change-of-address submissions.
The Postal Service currently requires a
valid credit/debit card to authenticate a
customer and to complete a change-ofaddress request online. We have found
that many customers wish to use our
online service; however, they are unable
to because they do not possess the
appropriate credit/debit card required
for the authentication process. In order
to accommodate those customers, the
Postal Service plans to pilot test an
alternative authentication option for
online change-of-address submissions.
The objective of the test is to determine,
if given a choice, which types of
identification customers prefer to
provide as a method of authentication.
For this test, customers will be offered
a choice of authentication methods.
They may continue to provide a credit/
debit card OR as an alternative, they
may choose to provide their driver’s
state and license number and their date
of birth. If customers choose the latter,
the customers’ driver’s state and license
number and date of birth, along with
their name and previous address, will
be validated through the use of an
authorized commercial database.
The test will be conducted for a
limited period of time and will include
a small sample set of customers
requesting to change their address on
USPS.com. At the completion of the test
period, results will be analyzed to
determine if the objectives have been
met. If the test is determined to be
successful, this process may be
implemented nationally.
The privacy and security of the mail,
including the change-of-address process
is the core of the Postal Service brand.
Over the course of its history, the Postal
Service has built a trusted brand with
the public. New technology and
E:\FR\FM\17JYN1.SGM
17JYN1
]]>Agencies
[Federal Register Volume 73, Number 138 (Thursday, July 17, 2008)]
[Notices]
[Pages 41134-41135]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-16286]
=======================================================================
-----------------------------------------------------------------------
POSTAL SERVICE
Privacy Act of 1974; System of Records
AGENCY: Postal ServiceTM.
ACTION: Notice of modification to an existing system of records.
-----------------------------------------------------------------------
SUMMARY: The Postal Service proposes to revise the existing system of
records entitled ``Emergency Management Records 500.300.'' The
modifications amend an existing routine use to further clarify how
records relating to USPS employees and individuals responding to, or
affected by, natural disasters or manmade hazards are disclosed to
government agencies or disaster relief organizations.
DATES: The revision will become effective without further notice on
August 18, 2008 unless comments received on or before that date result
in a contrary determination.
ADDRESSES: Comments may be mailed or delivered to the Records Office,
United States Postal Service, 475 L'Enfant Plaza, SW., Room 5821,
Washington, DC 20260-2200. Copies of all written comments will be
available at this address for public inspection and photocopying
between 8 a.m. and 4 p.m., Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Jane Eyre, Manager, Records Office,
202-268-2608.
SUPPLEMENTARY INFORMATION: This notice is in accordance with the
Privacy Act requirement that agencies publish their amended systems of
records in the Federal Register when there is a revision, change, or
addition. The Postal Service has reviewed its systems of records and
has determined that the Emergency Management Records system should be
revised to modify existing routine uses of records maintained in the
system, including categories of individuals, categories of records in
the system, and the purposes of such uses. Routine use for categories
of individuals covered by the system will be revised to provide
clarification on how the information is disclosed during natural
disasters and manmade hazards.
The Postal Service does not expect this amended notice to have any
adverse effect on individual privacy rights.
``Privacy Act System of Records USPS 500.300'' was originally
published in the Federal Register on April 29, 2005 (70 FR 22518).
The Postal Service proposes amending the system as shown below:
USPS 500.300 Emergency Management Records
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM; CATEGORIES OF RECORDS
IN THE SYSTEM; PURPOSES; ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES,
RETENTION AND DISPOSAL, SYSTEM MANAGER(S) AND ADDRESS, NOTIFICATION
PROCEDURE, AND RECORD SOURCE CATEGORIES:
Categories of Individuals Covered by the System:
* * * * *
[Renumber existing item 2 as 3, add a new item 2 and 4 to read as
follows:]
2. Household member of USPS employees and other individuals having
emergency management responsibilities officially designated by the
Postal Service to mitigate, prepare for, respond to, or recover from
any natural disaster or manmade hazard.
4. Individuals whose names have been provided to the Postal Service
by government agencies or disaster relief organizations as a result of
a disaster or manmade hazard.
Categories of Records in the System:
* * * * *
[Revise items 2 and 4 to read as follows:]
2. Medical fitness and surveillance information: Records related to
medical documentation such as receipt of prophylaxis, tests, including
determinations of fitness to wear protective equipment, and
surveillance for exposure to hazards.
* * * * *
4. Evacuee information: Records of individuals who are impacted by
natural disasters or manmade hazard, such as name; postal assignment
information (if USPS employee); home, work, and emergency contact
information; home and work address; location in facility and activities
prior to evacuation; route of exit from facility; rallying point; and
emergency medical treatment administered to evacuees.
Purpose(s):
[Revise to read as follows:]
1. To permit collaboration among officially designated individuals
who are responsible for mitigation of, preparation for, response to,
and recovery from any natural disaster or manmade hazard involving the
Postal Service.
2. To satisfy federal requirements for the training, fitness
testing, and medical surveillance of individuals in response to a
natural disaster or manmade hazard involving the Postal Service.
3. To test for the exposure of individuals to hazards.
* * * * *
5. To assess the likelihood of an individual's exposure to a hazard
and to contact the individual with important health-related
information.
[Insert new item 6 as follows:]
6. To provide information about disaster recovery programs and
services to individuals affected by a natural disaster or manmade
hazard.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Standard routine uses 1 through 9 apply.
[Revise to read as follows:]
a. Medical records may be disclosed to an individual's private
treating physician, to medical personnel retained by USPS, and to
public health agencies to provide medical examinations, medications, or
treatment to individuals covered by this system of records.
[[Page 41135]]
* * * * *
Retention and Disposal:
* * * * *
[Revise to read as follows:]
2. Medical documentation including fitness and medical surveillance
information is retained 30 years from the date of collection.
3. Evacuee information is retained 5 years from the date of
collection.
The System Manager(s) and Address:
[Add the following entries:]
Chief Postal Inspector, United States Postal Inspection Service,
United States Postal Service, 475 L'Enfant Plaza, SW., Washington, DC
20260.
Senior Vice President, Intelligent Mail and Address Quality, United
States Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
Manager, Safety, Security, Emergency Planning, United States Postal
Service Office of Inspector General, 1735 N. Lynn Street, Arlington, VA
22209.
[Delete the following entry:]
The Vice President, Emergency Preparedness.
Notification Procedure:
[Revise to read as follows:]
Current and former employees and contractors wanting to know if
information about them is maintained in this system of records must
address inquiries to the facility head where currently or last
employed. Headquarters employees or contractors must submit inquiries
to the chief postal inspector. Requests must include full name, Social
Security Number or Employee Identification Number, and employment or
contract dates. Individuals from whom evacuee information may have been
collected must address inquiries to head of the facility from which
they were evacuated. Household members of current or former field
employees and other individuals having emergency management
responsibilities officially designated by the Postal Service must
address inquiries to the facility head where the postal employee in
their household is currently or was last employed. Household members of
current or former Headquarters employees and other individuals having
emergency management responsibilities officially designated by the
Postal Service must submit inquiries to the Chief Postal Inspector.
The Record Source Categories:
[Revise to read as follows:]
Employees; contractors; medical staff of the Postal Service;
designated contractors; public health agencies; emergency response
agencies, providers, and first responders; individuals who are
evacuated in the event of a natural disaster or manmade hazard; and
household members of USPS employees and other individuals having
emergency management responsibilities officially designated by the
Postal Service.
* * * * *
Neva R. Watson,
Attorney, Government Relations, FOIA, and Privacy.
[FR Doc. E8-16286 Filed 7-16-08; 8:45 am]
BILLING CODE 7710-12-P
