Privacy Act of 1974; System of Records, 38411-38412 [E8-15266]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 73, Number 130 (Monday, July 7, 2008)]
[Notices]
[Pages 38411-38412]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-15266]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2008-0013]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force is proposing to add a system 
of records to its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on August 6, 2008 unless comments 
are received that would result in a contrary determination.

ADDRESSES:  Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCISI, 
1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Ms. Novella Hill at (703) 696-6518.

SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on June 25, 2008 to 
the House Committee on Government Oversight and Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
F036 AETC J

System name:
    College Scholarship Program (CSP).

System location:
    Central records maintained at the College Scholarship Program 
(CSP), HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force 
Base, AL 36112-6106.

Categories of individuals covered by the system:
    High school students or graduates who apply for the CSP.

Categories of records in the system:
    Air Force Reserve Officer Training Corp (AFROTC) administrative 
unit; applicant's address; AFROTC detachment located at the educational 
institution to be attended by the applicant; AFROTC detachment which 
the applicant desires to attend; Air Force Junior Reserve Officer 
Training Corp (AFJROTC) unit attended by applicant; college entrance 
examination board scores; applicant's class standing and size of class; 
applicant's disqualification causes; personal interview actions and 
associated waivers as required; applicant's medical status; applicant's 
full name; AFROTC program qualification; applicant's medical remedial 
requirements; applicant's scholarship status; applicant's Social 
Security Number (SSN); applicant's test qualification; civil air patrol 
wing attended; applicant's high school and address; applicant's high 
school placement; applicant's grade point average; applicant's 
telephone number; applicant's date of birth; applicant's statement of 
understanding and intent; medical testing facility; AFROTC area 
admission counselor's areas of responsibilities; applicant's 
scholarship choices; AFROTC CSP scholarship selection board results; 
applicant's designated scholarship; civil involvement information and 
associated waivers as required; name of educational institution to be 
attended by applicant; applicant's high school principal evaluation; 
AFJROTC instructor evaluation of a cadet; English teacher's evaluation; 
Math teacher's evaluation; Science teacher's evaluation; high school 
transcripts; application forms. Computer generated summary data posted 
on the Air Force Officer Accessions Training School (AFOATS) restricted 
Web site viewed only by AFROTC detachments.

Authority for maintenance of the system:
    10 U.S.C. 2107, Financial Assistance Program for Specially Selected 
Members; Air Force Instruction 36-2011, Air Force Reserve Officer 
Training Corps; Executive Order 9897; and E.O. 9397 (SSN).

[[Page 38412]]

Purpose(s):
    Used by AFROTC scholarship program office and AFROTC detachments 
for processing and awarding of CSP scholarships; counseling applicants 
concerning application difficulties and problems; investigatory 
material compiled to determine suitability, eligibility and selection 
for a scholarship, and the recruiting of applicants into the AFROTC 
program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, visible file binders/cabinets, and 
electronic storage media.

Retrievability:
    By name and Social Security Number (SSN).

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked rooms and cabinets. Those in 
computer storage devices are protected by computer system software. All 
information is sent out through the U.S. Postal Service.

Retention and disposal:
    Destroy after 1 year or when no longer needed whichever is sooner. 
Destroy by tearing into pieces, shredding, pulping, macerating, or 
burning. Computer records are destroyed by erasing, deleting or 
overwriting.

System manager(s) and address:
    Mr. Jack Sanders, Chief, College Scholarship Program, HQ AFROTC/
RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106.

Notification procedure:
    Applicants seeking to determine whether information about 
themselves is contained in this system can address written requests to 
or visit the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 
East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106 or to the 
AFROTC Detachment Commander at location of assignment.
    Applicants must provide their full name, military-applicant status, 
and Social Security Number or military service number.

Record access procedures:
    Applicants seeking access to information about themselves from CSP 
records can obtain assistance by writing to or visiting the Chief, 
College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., 
Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment 
Commander at location of assignment.
    Applicants must provide their full name, military-applicant status, 
and Social Security Number or military service number.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from educational institutions, automated 
system interfaces, police and investigating officers and from source 
documents such as reports.

Exemptions claimed for the system:
    Portions of this system which fall within 5 U.S.C. 552a(k)(5) are 
exempt from the following provisions of title 5 U.S.C. 552a: Sections 
(c)(3); (d); (e)(4), (g), (h), and (f) of the Act, but only to the 
extent that disclosure would reveal the identity of a confidential 
source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b. For additional 
information, contact the system manager.
 [FR Doc. E8-15266 Filed 7-3-08; 8:45 am]
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