Privacy Act of 1974; System of Records, 38409-38411 [E8-15259]
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38409
Federal Register / Vol. 73, No. 130 / Monday, July 7, 2008 / Notices
they are provided to members of the
Defense Science Board before the
meeting that is the subject of this notice.
DEPARTMENT OF DEFENSE
Office of the Secretary
Defense Science Board Closed
Meeting
Department of Defense.
ACTION: Notice of Advisory Committee
Meeting.
AGENCY:
The Defense Science Board
(DSB) Task Force on the National
Nuclear Security Administration
Strategic Plan for Advanced Computing
will meet in closed session on July 30–
31, 2008; at LLNL in California
FOR FURTHER INFORMATION CONTACT:
LtCol Charles Lominac, USAF, Defense
Science Board, 3140 Defense Pentagon,
Room 3B888A, Washington, DC 20301–
3140, via e-mail at
charles.lominac@osd.mil, or via phone
at (703) 571–0081.
SUPPLEMENTARY INFORMATION: The
mission of the Defense Science Board is
to advise the Secretary of Defense and
the Under Secretary of Defense for
Acquisition, Technology & Logistics on
scientific and technical matters as they
affect the perceived needs of the
Department of Defense. At the meeting,
the task force shall conduct an
evaluation of the strategic plan for
advanced computing of the National
Nuclear Security Administration and
assess the impact of using the planned
capability for other National Security
issues.
The task force’s findings and
recommendations, pursuant to 41 CFR
102–3.140 through 102–3.165, will be
presented and discussed by the
membership of the Defense Science
Board prior to being presented to the
Government’s decisionmaker.
Pursuant to 41 CFR 102–3.120 and
102–3.150, the Designated Federal
Officer for the Defense Science Board
will determine and announce in the
Federal Register when the findings and
recommendations of the July 30–31,
2008 meeting are deliberated by the
Defense Science Board.
Interested persons may submit a
written statement for consideration by
the Defense Science Board. Individuals
submitting a written statement must
submit their statement to the Designated
Federal Official at the address detailed
above, at any point, however, if a
written statement is not received at least
10 calendar days prior to the meeting,
which is the subject of this notice, then
it may not be provided to or considered
by the Defense Science Board. The
Designated Federal Official will review
all timely submissions with the Defense
Science Board Chairperson, and ensure
Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
[FR Doc. E8–15254 Filed 7–3–08; 8:45 am]
mstockstill on PROD1PC66 with NOTICES
17:39 Jul 03, 2008
Jkt 214001
F036 USAFA K
SYSTEM NAME:
Admissions Records (June 11, 1997,
62 FR 31793).
BILLING CODE 5001–06–P
CHANGES:
SUMMARY:
VerDate Aug<31>2005
Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
*
DEPARTMENT OF DEFENSE
[Docket ID: USAF–2008–0012]
Privacy Act of 1974; System of
Records
Department of the Air Force,
DoD.
Notice to Alter a System of
Records.
ACTION:
SUMMARY: The Department of the Air
Force is proposing to alter a system of
records in its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
The changes will be effective on
August 6, 2008 unless comments are
received that would result in a contrary
determination.
DATES:
Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCX, 1800 Air
Force Pentagon, Suite 220, Washington,
DC 20330–1800.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Ms.
Novella Hill at (703) 696–6518.
The
Department of the Air Force notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted on June 24, 2008, to the
House Committee on Government
Oversight and Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00021
Fmt 4703
Sfmt 4703
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Department of the Air Force
AGENCY:
*
Delete entry and replace with ‘‘Data
used in the candidate selection process
for the U.S. Air Force Academy: High
school records; admissions test scores;
physical aptitude examination scores;
high school extra curricular activities;
medical qualification status; personal
data records; Liaison Officer
evaluations; teacher evaluations; drug
abuse certificates; letters of
recommendation; address; phone
number; Social Security Number; race;
height; weight; citizenship; military
parents; candidate writing sample;
nomination; preparatory school or
college record, if applicable; precandidate questionnaires; pertinent
information on assigned Liaison
Officers; general correspondence;
selection data on new classes; medical
qualification at entry; candidate high
school class rank and class size; Liaison
Officer Evaluations; teacher evaluations;
and drug abuse certificates.’’
*
*
*
*
*
RETENTION AND DISPOSAL:
Delete paragraph 2 and replace with
‘‘Records on candidates who are not
appointed are destroyed at the end of
the admission cycle. Liaison Officers’
records are destroyed upon separation
or reassignment. Records are destroyed
by tearing into pieces, shredding,
pulping, macerating or burning.
Computer records are destroyed by
overwriting or degaussing.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director of Admissions, Technical
Support Division (RRI), USAF
Academy, CO 80840–5651.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether this system of records contains
information on themselves should
address written inquiries to or visit the
Director of Admissions, Technical
Support Division (RRI), USAF
Academy, CO 80840–5651.
Written request should include full
name, last four digits of Social Security
Number (SSN), and signed request.
E:\FR\FM\07JYN1.SGM
07JYN1
38410
Federal Register / Vol. 73, No. 130 / Monday, July 7, 2008 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
Persons visiting must properly
establish their identity to the
satisfaction of the Director of
Admissions.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to records
about themselves contained in this
system should address written requests
to or visit the Director of Admissions,
Technical Support Division (RRI), USAF
Academy, CO 80840–5651.’’
Written request should include full
name, last four digits of Social Security
Number (SSN), and signed request.
Persons visiting must properly
establish their identity to the
satisfaction of the Director of
Admissions.’’
*
*
*
*
*
RECORD SOURCE CATEGORIES:
Delete entry and replace with
‘‘Educational institutions; automated
system interfaces; the individual;
College Entrance Examination Board;
American College Testing scores; DoD
Medical examinations records; letters of
recommendation, members of U.S.
Congress and Senate, teachers
evaluations, Liaison Officers
Evaluations and personnel records.’’
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Delete entry and replace with
‘‘Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this record
system has been promulgated in
accordance with 5 U.S.C. 553(b)(1), (2)
and (3) and (e) and published in 32 CFR
part 806b. For additional information,
contact the system manager.’’
*
*
*
*
*
F036 USAFA K
SYSTEM NAME:
Admissions Records.
SYSTEM LOCATION:
mstockstill on PROD1PC66 with NOTICES
United States Air Force Academy
(USAF Academy), CO 80840–5000.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Air Force Academy applicants,
nominees, appointees, cadets, and Air
Force Reserve officers not on active
duty.
VerDate Aug<31>2005
17:39 Jul 03, 2008
Jkt 214001
Data used in the candidate selection
process for the U.S. Air Force Academy:
High school records; admissions test
scores; physical aptitude examination
scores; high school extra curricular
activities; medical qualification status;
personal data records; Liaison Officer
evaluations; teacher evaluations; drug
abuse certificates; letters of
recommendation; address; phone
number; Social Security Number (SSN);
race; height; weight; citizenship;
military parents; candidate writing
sample; nomination; preparatory school
or college record, if applicable; precandidate questionnaires; pertinent
information on assigned Liaison
Officers; general correspondence;
selection data on new classes; medical
qualification at entry; candidate high
school class rank and class size; Liaison
Officer Evaluations; teacher evaluations;
and drug abuse certificates.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air
Force; 10 U.S.C. 9331, Establishment;
Superintendent; faculty; and E.O. 9397
(SSN).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Information may be disclosed to
members of Congress in connection
with nominations and appointments.
Names, addresses, and telephone
numbers of Liaison Officers may be
disclosed to individuals interested in
the Academy.
Biographical information on incoming
cadets may be used for press releases.
The ‘Blanket Routine Uses’ published
at the beginning of the Air Force’s
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper in file folders and electronic
storage media.
PURPOSE(S):
RETRIEVABILITY:
Used by Admissions Office, selection
panels, Academy Board, Athletic
Department and Preparatory School
personnel for selection of cadets to
attend the Preparatory School and the
USAF Academy; to evaluate candidates
for recommendation for civilian
preparatory school scholarships, and to
form the nucleus of the cadet record for
candidates selected to attend the
Academy.
Used by Admissions Office to prepare
evaluations of candidate’s potential for
submission to members of Congress and
to schedule for medical examinations.
Used to monitor training of Liaison
Officers.
Used to advise persons interested in
the Academy of the name, address, and
telephone number of their nearest
Liaison Officer. To advise persons
interested in the Academy of the name,
address, and telephone number of their
nearest Liaison Officer.
Used to evaluate selection procedures
of USAF Academy cadets, to assure that
criteria for entering cadets are met and
to procure various biographical
information on incoming cadets for
press releases.
Used by Air Force Reserve Officer
Training Corps (AFROTC) for possible
AFROTC scholarship participation.
Retrieved by name and/or Social
Security Number (SSN).
PO 00000
Frm 00022
Fmt 4703
Sfmt 4703
SAFEGUARDS:
Records are accessed by person(s)
responsible for servicing the record
system in performance of their official
duties and by authorized personnel who
are properly screened and cleared for
need-to-know. Records are stored in
locked rooms and cabinets. Those in
computer storage devices are protected
by computer system software.
RETENTION AND DISPOSAL:
Records on candidates who are not
appointed are destroyed at the end of
the admission cycle. Liaison Officers’
records are destroyed upon separation
or reassignment. Records are destroyed
by tearing into pieces, shredding,
pulping, macerating or burning.
Computer records are destroyed by
overwriting or degaussing.
Records on candidates who are not
appointed are destroyed after one year.
Liaison Officers’ records are destroyed
upon separation or reassignment.
Preparatory school records are
destroyed when no longer needed.
Records are destroyed by tearing into
pieces, shredding, pulping, macerating
or burning. Computer records are
destroyed by overwriting or degaussing.
E:\FR\FM\07JYN1.SGM
07JYN1
Federal Register / Vol. 73, No. 130 / Monday, July 7, 2008 / Notices
SYSTEM MANAGER(S) AND ADDRESS:
part 806b. For additional information,
contact the system manager.
Director of Admissions, Technical
Support Division (RRI), USAF
Academy, CO 80840–5651.
[FR Doc. E8–15259 Filed 7–3–08; 8:45 am]
BILLING CODE 5001–06–P
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system of records contains
information on themselves should
address written inquiries to or visit the
Director of Admissions, Technical
Support Division (RRI), USAF
Academy, CO 80840–5651.
Written request should include full
name, Social Security Number (SSN),
and signed request.
Visiting persons must properly
establish their identity to the
satisfaction of the Director of
Admissions.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system should address written requests
to or visit the Director of Admissions,
Technical Support Division (RRI), USAF
Academy, CO 80840–5651.
Written request should include full
name, Social Security Number (SSN),
and signed request.
Visiting persons must properly
establish their identity to the
satisfaction of the Director of
Admissions.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are published in Air Force Instruction
37–132; 32 CFR part 806b; or may be
obtained from the system manager.
RECORD SOURCE CATEGORIES:
Educational institutions; automated
system interfaces; the individual;
College Entrance Examination Board;
American College Testing scores; DoD
Medical examinations records; letters of
recommendation, members of U.S.
Congress and Senate, teachers
evaluations, Liaison Officers
Evaluations and personnel records.
mstockstill on PROD1PC66 with NOTICES
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this record
system has been promulgated in
accordance with 5 U.S.C. 553(b)(1), (2)
and (3) and (e) and published in 32 CFR
VerDate Aug<31>2005
17:39 Jul 03, 2008
Jkt 214001
DEPARTMENT OF DEFENSE
Privacy Act of 1974; System of
Records
Department of the Air Force,
DoD.
Notice to add a system of
records.
SUMMARY: The Department of the Air
Force is proposing to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on
August 6, 2008 unless comments are
received that would result in a contrary
determination.
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCISI, 1800
Air Force Pentagon, Suite 220,
Washington, DC 20330–1800.
FOR FURTHER INFORMATION CONTACT: Ms.
Novella Hill at (703) 696–6518.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted on June 25, 2008 to the House
Committee on Government Oversight
and Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
F036 AETC J
SYSTEM NAME:
PO 00000
College Scholarship Program (CSP).
Frm 00023
Fmt 4703
Sfmt 4703
Central records maintained at the
College Scholarship Program (CSP), HQ
AFROTC/RRUC, 551 East Maxwell
Boulevard, Maxwell Air Force Base, AL
36112–6106.
High school students or graduates
who apply for the CSP.
[Docket ID: USAF–2008–0013]
ACTION:
SYSTEM LOCATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of the Air Force
AGENCY:
38411
CATEGORIES OF RECORDS IN THE SYSTEM:
Air Force Reserve Officer Training
Corp (AFROTC) administrative unit;
applicant’s address; AFROTC
detachment located at the educational
institution to be attended by the
applicant; AFROTC detachment which
the applicant desires to attend; Air
Force Junior Reserve Officer Training
Corp (AFJROTC) unit attended by
applicant; college entrance examination
board scores; applicant’s class standing
and size of class; applicant’s
disqualification causes; personal
interview actions and associated
waivers as required; applicant’s medical
status; applicant’s full name; AFROTC
program qualification; applicant’s
medical remedial requirements;
applicant’s scholarship status;
applicant’s Social Security Number
(SSN); applicant’s test qualification;
civil air patrol wing attended;
applicant’s high school and address;
applicant’s high school placement;
applicant’s grade point average;
applicant’s telephone number;
applicant’s date of birth; applicant’s
statement of understanding and intent;
medical testing facility; AFROTC area
admission counselor’s areas of
responsibilities; applicant’s scholarship
choices; AFROTC CSP scholarship
selection board results; applicant’s
designated scholarship; civil
involvement information and associated
waivers as required; name of
educational institution to be attended by
applicant; applicant’s high school
principal evaluation; AFJROTC
instructor evaluation of a cadet; English
teacher’s evaluation; Math teacher’s
evaluation; Science teacher’s evaluation;
high school transcripts; application
forms. Computer generated summary
data posted on the Air Force Officer
Accessions Training School (AFOATS)
restricted Web site viewed only by
AFROTC detachments.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 2107, Financial Assistance
Program for Specially Selected
Members; Air Force Instruction 36–
2011, Air Force Reserve Officer Training
Corps; Executive Order 9897; and E.O.
9397 (SSN).
E:\FR\FM\07JYN1.SGM
07JYN1
Agencies
[Federal Register Volume 73, Number 130 (Monday, July 7, 2008)]
[Notices]
[Pages 38409-38411]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-15259]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID: USAF-2008-0012]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Air Force is proposing to alter a system
of records in its inventory of record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on August 6, 2008 unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Ms. Novella Hill at (703) 696-6518.
SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on June 24, 2008,
to the House Committee on Government Oversight and Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
F036 USAFA K
System name:
Admissions Records (June 11, 1997, 62 FR 31793).
Changes:
* * * * *
Categories of records in the system:
Delete entry and replace with ``Data used in the candidate
selection process for the U.S. Air Force Academy: High school records;
admissions test scores; physical aptitude examination scores; high
school extra curricular activities; medical qualification status;
personal data records; Liaison Officer evaluations; teacher
evaluations; drug abuse certificates; letters of recommendation;
address; phone number; Social Security Number; race; height; weight;
citizenship; military parents; candidate writing sample; nomination;
preparatory school or college record, if applicable; pre-candidate
questionnaires; pertinent information on assigned Liaison Officers;
general correspondence; selection data on new classes; medical
qualification at entry; candidate high school class rank and class
size; Liaison Officer Evaluations; teacher evaluations; and drug abuse
certificates.''
* * * * *
Retention and disposal:
Delete paragraph 2 and replace with ``Records on candidates who are
not appointed are destroyed at the end of the admission cycle. Liaison
Officers' records are destroyed upon separation or reassignment.
Records are destroyed by tearing into pieces, shredding, pulping,
macerating or burning. Computer records are destroyed by overwriting or
degaussing.''
System manager(s) and address:
Delete entry and replace with ``Director of Admissions, Technical
Support Division (RRI), USAF Academy, CO 80840-5651.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information on themselves
should address written inquiries to or visit the Director of
Admissions, Technical Support Division (RRI), USAF Academy, CO 80840-
5651.
Written request should include full name, last four digits of
Social Security Number (SSN), and signed request.
[[Page 38410]]
Persons visiting must properly establish their identity to the
satisfaction of the Director of Admissions.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
records about themselves contained in this system should address
written requests to or visit the Director of Admissions, Technical
Support Division (RRI), USAF Academy, CO 80840-5651.''
Written request should include full name, last four digits of
Social Security Number (SSN), and signed request.
Persons visiting must properly establish their identity to the
satisfaction of the Director of Admissions.''
* * * * *
Record source categories:
Delete entry and replace with ``Educational institutions; automated
system interfaces; the individual; College Entrance Examination Board;
American College Testing scores; DoD Medical examinations records;
letters of recommendation, members of U.S. Congress and Senate,
teachers evaluations, Liaison Officers Evaluations and personnel
records.''
Exemptions claimed for the system:
Delete entry and replace with ``Investigatory material compiled
solely for the purpose of determining suitability, eligibility, or
qualifications for federal civilian employment, military service,
federal contracts, or access to classified information may be exempt
pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such
material would reveal the identity of a confidential source.
An exemption rule for this record system has been promulgated in
accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published
in 32 CFR part 806b. For additional information, contact the system
manager.''
* * * * *
F036 USAFA K
System name:
Admissions Records.
System location:
United States Air Force Academy (USAF Academy), CO 80840-5000.
Categories of individuals covered by the system:
Air Force Academy applicants, nominees, appointees, cadets, and Air
Force Reserve officers not on active duty.
Categories of records in the system:
Data used in the candidate selection process for the U.S. Air Force
Academy: High school records; admissions test scores; physical aptitude
examination scores; high school extra curricular activities; medical
qualification status; personal data records; Liaison Officer
evaluations; teacher evaluations; drug abuse certificates; letters of
recommendation; address; phone number; Social Security Number (SSN);
race; height; weight; citizenship; military parents; candidate writing
sample; nomination; preparatory school or college record, if
applicable; pre-candidate questionnaires; pertinent information on
assigned Liaison Officers; general correspondence; selection data on
new classes; medical qualification at entry; candidate high school
class rank and class size; Liaison Officer Evaluations; teacher
evaluations; and drug abuse certificates.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9331,
Establishment; Superintendent; faculty; and E.O. 9397 (SSN).
Purpose(s):
Used by Admissions Office, selection panels, Academy Board,
Athletic Department and Preparatory School personnel for selection of
cadets to attend the Preparatory School and the USAF Academy; to
evaluate candidates for recommendation for civilian preparatory school
scholarships, and to form the nucleus of the cadet record for
candidates selected to attend the Academy.
Used by Admissions Office to prepare evaluations of candidate's
potential for submission to members of Congress and to schedule for
medical examinations. Used to monitor training of Liaison Officers.
Used to advise persons interested in the Academy of the name,
address, and telephone number of their nearest Liaison Officer. To
advise persons interested in the Academy of the name, address, and
telephone number of their nearest Liaison Officer.
Used to evaluate selection procedures of USAF Academy cadets, to
assure that criteria for entering cadets are met and to procure various
biographical information on incoming cadets for press releases.
Used by Air Force Reserve Officer Training Corps (AFROTC) for
possible AFROTC scholarship participation.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to members of Congress in connection
with nominations and appointments. Names, addresses, and telephone
numbers of Liaison Officers may be disclosed to individuals interested
in the Academy.
Biographical information on incoming cadets may be used for press
releases.
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper in file folders and electronic storage media.
Retrievability:
Retrieved by name and/or Social Security Number (SSN).
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software.
Retention and disposal:
Records on candidates who are not appointed are destroyed at the
end of the admission cycle. Liaison Officers' records are destroyed
upon separation or reassignment. Records are destroyed by tearing into
pieces, shredding, pulping, macerating or burning. Computer records are
destroyed by overwriting or degaussing.
Records on candidates who are not appointed are destroyed after one
year. Liaison Officers' records are destroyed upon separation or
reassignment. Preparatory school records are destroyed when no longer
needed. Records are destroyed by tearing into pieces, shredding,
pulping, macerating or burning. Computer records are destroyed by
overwriting or degaussing.
[[Page 38411]]
System manager(s) and address:
Director of Admissions, Technical Support Division (RRI), USAF
Academy, CO 80840-5651.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
or visit the Director of Admissions, Technical Support Division (RRI),
USAF Academy, CO 80840-5651.
Written request should include full name, Social Security Number
(SSN), and signed request.
Visiting persons must properly establish their identity to the
satisfaction of the Director of Admissions.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written requests to or visit the Director of
Admissions, Technical Support Division (RRI), USAF Academy, CO 80840-
5651.
Written request should include full name, Social Security Number
(SSN), and signed request.
Visiting persons must properly establish their identity to the
satisfaction of the Director of Admissions.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Educational institutions; automated system interfaces; the
individual; College Entrance Examination Board; American College
Testing scores; DoD Medical examinations records; letters of
recommendation, members of U.S. Congress and Senate, teachers
evaluations, Liaison Officers Evaluations and personnel records.
Exemptions claimed for the system:
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this record system has been promulgated in
accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published
in 32 CFR part 806b. For additional information, contact the system
manager.
[FR Doc. E8-15259 Filed 7-3-08; 8:45 am]
BILLING CODE 5001-06-P