Office of Federal Housing Enterprise Oversight; Privacy Act of 1974, as Amended; Amendment of Systems of Records, 36548-36550 [E8-14693]

Agencies

• DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Federal Register Volume 73, Number 125 (Friday, June 27, 2008)]
[Notices]
[Pages 36548-36550]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-14693]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT


Office of Federal Housing Enterprise Oversight; Privacy Act of 
1974, as Amended; Amendment of Systems of Records

AGENCY: Office of Federal Housing Enterprise Oversight, HUD.

ACTION: Notice of amendment to systems of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C. 552a (Privacy Act), the Office of Federal Housing Enterprise 
Oversight (OFHEO) is issuing public notice of its intent to revise one 
existing system of records and delete one existing system of records. 
The systems are being revised or deleted as a result of reevaluation of 
the manner in which OFHEO maintains the records. OFHEO is combining 
these two systems of records into one expanded system, therefore, 
OFHEO-05, Senior Staff Biography System will be deleted, and the number 
OFHEO-05 reserved for future use. The revised system, OFHEO-03, 
Employee Identification Card System will be renamed the Staff 
Information and Identification System and will include information 
formerly maintained in OFHEO-05, Senior Staff Biography System. 
Revisions will incorporate administrative changes that have taken place 
since the last publication of OFHEO-03 at 63 FR 9007 on February 23, 
1998.
    The revised system of records will consist of information on 
employees and contractors in order to issue temporary identification 
cards; provide biographical information to the media and other groups 
which request information on OFHEO staff as speakers or panel 
participants; and provide a resource to allow management to identify 
employees and contractors by their photograph, status and 
organizational office.

[[Page 36549]]


DATES: Written comments must be received by or before July 28, 2008. If 
no public comments are received, the proposed new system of records 
will become effective on August 6, 2008.

ADDRESSES: You may submit comments, identified by ``Staff Information 
and Identification System,'' by any of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Agency Web Site: https://www.ofheo.gov. Follow the 
instructions for submitting comments on the OFHEO Web site.
     E-mail: RegComments@OFHEO.gov. Please include ``Staff 
Information and Identification System'' in the subject line of the 
message.
     Mail: The mailing address for comments is: Alfred M. 
Pollard, General Counsel, Attention: Comments ``Staff Information and 
Identification System,'' Office of Federal Housing Enterprise 
Oversight, 1700 G Street, NW., Washington, DC 20552.
     Hand Delivery/Courier: The address for hand delivery/
courier is: Alfred M. Pollard, General Counsel, Attention: Comments 
``Staff Information and Identification System,'' Office of Federal 
Housing Enterprise Oversight, 1700 G Street, NW., Washington, DC 20552. 
The package should be logged at the Guard Desk, First Floor, on 
business days between 9 a.m. and 3 p.m.
    See SUPPLEMENTARY INFORMATION for additional information on 
submission and posting of comments.

FOR FURTHER INFORMATION CONTACT: Mark D. Laponsky, Deputy General 
Counsel, telephone (202) 414-3832 (not a toll-free number); Office of 
Federal Housing Enterprise Oversight, 1700 G Street, NW., Washington, 
DC 20552. The telephone number for the Telecommunications Device for 
the Deaf is (800) 877-8339 (TDD Only).

SUPPLEMENTARY INFORMATION:
    Instructions: OFHEO invites comments on the proposed revision to an 
existing system of records described in this notice. Comments should 
include the agency name and the reference ``Staff Information and 
Identification System'' as well as your name and other contact 
information in the body of your comment. OFHEO further requests that 
comments submitted in hard copy also be accompanied by the electronic 
version in Microsoft[supreg] Word or in portable document format (PDF) 
on 3.5'' disk or CD-ROM.
    Posting and Public Availability of Comments: All comments received 
will be posted without change to https://www.regulations.gov as well as 
on the OFHEO Internet Web site at https://www.ofheo.gov and will include 
any personal information provided. In addition, copies of all comments 
received will be available for examination by the public on business 
days between the hours of 10 a.m. and 3 p.m., at the Office of Federal 
Housing Enterprise Oversight, 1700 G Street, NW., Washington, DC. To 
make an appointment to inspect comments, please call the Office of 
General Counsel at (202) 414-6924.
    Introduction: This notice informs the public that OFHEO proposes to 
revise an existing system of records and delete an obsolete system of 
records. This notice satisfies the Privacy Act requirement that 
agencies publish notices in the Federal Register describing new or 
altered systems of records. The revised system of records is:

OFHEO-03, Staff Information and Identification System (formerly known 
as the Employee Identification Card System)

    The deleted system of records is:

OFHEO-05, Senior Staff Biography System

    As required by 5 U.S.C. 552a(r) of the Privacy Act, and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, OFHEO is filing a 
report describing the amended systems of records covered by this notice 
to the Chair of the House Committee on Oversight and Government Reform, 
the Chair of the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget. The proposed 
alterations to an existing system of records, as described above, are 
set forth in its entirety below.

    Dated: June 23, 2008.
James B. Lockhart III,
Director.
OFHEO-03

SYSTEM NAME:
    Staff Information and Identification System.

SYSTEM LOCATION:
    The Office of Management Planning, OFHEO, 1700 G Street, NW., 
Washington, DC 20552, and any alternate work site utilized by employees 
of the Office of Federal Housing Enterprise Oversight (OFHEO) or 
individuals assisting such employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    OFHEO employees and contractor personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records may include the individual's name, photograph, temporary 
identification card issue and expiration date, status, organizational 
office, educational background, experience, professional 
accomplishment, and affiliations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Safety and Soundness Act (12 U.S.C. 4513(b)(9)).

PURPOSE(S):
    Information in this system will be used by OFHEO to establish and 
maintain a repository of information on employees and contractors in 
order to issue temporary identification cards; to provide biographical 
information to the media and other groups which request information on 
OFHEO staff as speakers or panel participants; and to provide a 
resource to allow management to identify employees and contractors by 
their photograph, status and organizational office.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the conditions of disclosure under 5 U.S.C.552a(b) 
and in addition to the general routine uses identified in the Prefatory 
Statement of General Routine Uses, 63 FR 9007 (February 23, 1998), it 
shall be a routine use to disclose information contained in this system 
for the purposes and to the users identified below:
    1. To appropriate persons, consultants, contractors, entities or 
others in the event of a breach of data contained in the system, as 
necessary for the purposes of responding to and remedying a breach.
    2. To first responders and others as necessary to provide emergency 
response or evacuation assistance to covered individuals.
    3. To appropriate individuals in the news media, public affairs 
personnel, and groups which request OFHEO staff as speakers or panel 
participants.
    4. To appropriate persons, consultants, and contractors to allow 
positive identification of employees.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) when OFHEO is trying to 
collect a claim of the Government under a law, except the Internal 
Revenue Code of 1986, in accordance with 31 U.S.C. 3711(e).

[[Page 36550]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records will be stored in both electronic and paper format. Paper 
records are to be maintained in file folders or binders. Computer files 
are to be maintained on magnetic tape, CD, or other machine readable 
format.

RETRIEVABILITY:
    Records will be retrieved by the individual's name, identification 
card issue date, status, or organizational office.

SAFEGUARDS:
    Access is restricted to OFHEO employees and contractors who require 
the information in performing their official duties. Access to 
computerized records is limited, through use of access codes and entry 
logs to those whose official duties require access. Paper records are 
maintained in locked cabinets.

RETENTION AND DISPOSAL:
    Records will be maintained and disposed of in accordance with the 
National Archives and Records Administration General Records Schedule 
18, Item 19.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Human Capital Officer, Office of Human Resources Management, 
OFHEO, 1700 G Street, NW., Washington, DC 20552.
    Associate Director, Office of Management Planning, OFHEO, 1700 G 
Street, NW., Washington, DC 20552.

NOTIFICATION PROCEDURE:
    An individual can determine if this system contains a record 
pertaining to him/her by sending a request in writing, signed, to 
Contact the Privacy Act Officer, Office of Federal Housing Enterprise 
Oversight, 1700 G Street, NW., Washington, DC 20552.
    When requesting notification of or access to records covered by 
this Notice, an individual should provide his/her full name, date of 
birth, agency name, and work location. An individual requesting 
notification of records in person must provide identity documents 
sufficient to satisfy the custodian of the records that the requester 
is entitled to access, such as a government-issued photo ID. 
Individuals requesting notification via mail or telephone must furnish, 
at minimum, name, date of birth, social security number, and home 
address in order to establish identity.

RECORD ACCESS PROCEDURES:
    The OFHEO regulation for providing access to records appears at 12 
CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Officer, Office of Federal Housing Enterprise 
Oversight, 1700 G Street, NW., Washington, DC 20552.

CONTESTING RECORD PROCEDURES:
    The procedures for contesting initial denials for access to or 
amendment of records appears at 12 CFR part 1702. If additional 
information or assistance is required, contact the Privacy Act Officer 
at OFHEO, 1700 G Street, NW., Washington, DC 20552.

RECORD SOURCE CATEGORIES:
    The information is obtained from the individuals on whom the 
information is maintained, from the OFHEO Office of Human Resources 
Management staff, the Office of Management Planning staff, and from the 
Office of Budget & Financial Management.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-14693 Filed 6-26-08; 8:45 am]
BILLING CODE 4220-01-P