HIV/AIDS Bureau; Ryan White HIV/AIDS Program Core Medical Services Waiver Application Requirements, 33097-33099 [E8-13102]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Health Resources and Services Administration

[Federal Register Volume 73, Number 113 (Wednesday, June 11, 2008)]
[Notices]
[Pages 33097-33099]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-13102]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration


HIV/AIDS Bureau; Ryan White HIV/AIDS Program Core Medical 
Services Waiver Application Requirements

AGENCY: Health Resources and Services Administration, HHS.

ACTION: Final notice.

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SUMMARY: The Health Resources and Services Administration (HRSA) is 
amending the uniform waiver standards for Ryan White HIV/AIDS Program 
grantees requesting a core medical services waiver for fiscal year (FY) 
2009 and beyond. Title XXVI of the Public Health Service (PHS) Act, as 
amended by the Ryan White HIV/AIDS Treatment Modernization Act of 2006 
(Ryan White HIV/AIDS Program), requires that grantees expend 75 percent 
of Parts A, B, and C funds on core medical services, including 
antiretroviral drugs, for individuals with HIV/AIDS identified and 
eligible under the legislation. HRSA has issued waiver standards for 
grantees under Parts A, B, and C of Title XXVI of the PHS Act. This 
Federal Register notice seeks to make public the final notice of 
Uniform Standard for Waiver of Core Medical Services Requirements for 
Grantees Under Parts A, B, and C effective FY 2009.

SUPPLEMENTARY INFORMATION: The Ryan White HIV/AIDS Program imposes two 
criteria for waiver eligibility: (1) no waiting lists for AIDS Drug 
Assistance Program (ADAP) services; and (2) core medical services 
availability within the relevant service area to all individuals with 
HIV/AIDS identified and eligible under Title XXVI of the PHS Act. (See 
sections 2604(c)(2), 2612(b)(2), and 2651(c)(2) of the PHS Act.) HRSA's 
HIV/AIDS Bureau issued interim waiver eligibility guidance for FY 2007 
to provide immediate implementation of these waiver provisions. The 
final Uniform Standard for Waiver of Core Medical Services Requirements 
for Grantees Under Parts A, B, and C reflects modifications based on 
public comment received in response to the guidance published in the 
Federal Register on November 27, 2007. During the 30-day comment period 
ending December 26, 2007, HAB received comments from the public.
    Beginning in FY 2009, HRSA will utilize new standards for granting 
waivers of the core medical services requirement for Ryan White HIV/
AIDS Program grantees. These standards meet the intent of the Ryan 
White HIV/AIDS Treatment Modernization Act of 2006 to increase access 
to core medical services, including antiretroviral drugs, for persons 
with HIV/AIDS and to ensure that grantees receiving waivers demonstrate 
the availability of such services for individuals with HIV/AIDS 
identified and eligible under Title XXVI of the PHS Act. The purposes 
of this notice are: (1) To establish a uniform standard for core 
medical services waiver eligibility for grantees under Parts A, B, and 
C of Title XXVI of the PHS Act; and (2) to establish a process for 
waiver request submission, review and notification. The core medical 
services waiver uniform standard and waiver request process in this 
notice apply to Ryan White HIV/AIDS Program grant awards under Parts A, 
B, and C of Title XXVI of the PHS Act effective for the FY 2009 grant 
year.

Comments on the Proposed Uniform Standard for Waiver of Core Medical 
Services Requirements for Grantees Under Parts A, B, and C

    There were several public comments in strong support of the draft 
policy stating that the proposed changes allow more funds to be 
allocated to life-saving core medical services, including medications. 
The following suggestions and concerns were the main issues raised in 
the public comments.
Issue (1): Types of Documentation and Evidence Required as Part of the 
Waiver Request.
    (Comment) Submission of documentation letters from private payers 
should be optional, not required.
    (Response) HRSA concurs with the suggestion and changed the 
sentence regarding private insurers to ``letters from Medicaid and 
other State and local HIV/AIDS entitlement and benefits programs, which 
may include private insurers''.

[[Page 33098]]

    (Comment) Requiring submission of data demonstrating that services 
are ``being utilized'' is unreasonable and falls outside the provisions 
of the statute.
    (Response) HRSA concurs with the comment. As amended, the standard 
requires grantees to provide specific verifiable evidence that all 
listed core medical services are available and accessible to meet the 
needs of persons with HIV/AIDS who are identified and eligible for Ryan 
White HIV/AIDS Program services without further infusion of Ryan White 
HIV/AIDS Program dollars.
    (Comment) ``Verifiable evidence'' that core services are available 
and accessible is not replicable across jurisdictions and would not 
result in ``uniform waiver standards''.
    (Response) HRSA does not concur with the comment. The core medical 
services waiver standards do not require that methods of providing 
``verifiable evidence'' of service availability and accessibility be 
replicable across jurisdictions. When submitting a waiver request, each 
jurisdiction must submit clear and concise verifiable documentation as 
to the availability and accessibility of all core medical services in 
their service area. Each waiver request will be reviewed and assessed 
individually on its merits.
    (Comment) There is no basis for the proposed standard that all core 
medical services must be available within 30 days.
    (Response) The Ryan White HIV/AIDS Program legislation specifies 
that core medical services must be ``available.'' Access to routine 
medical and preventive care services within 30 days has been cited as 
an example of a reasonable availability standard for Medicare 
Coordinated Care Plans by the Department of Health and Human Services/
Centers for Medicare and Medicaid Services (HHS/CMS). (See Medicare 
Managed Care Manual, Chapter 4 Benefits and Beneficiary Protections, 
section 120.2 Access and Availability Rules for Coordinated Care Plans 
at https://www.cms.hhs.gov/manuals/downloads/mc86c04.pdf.) Therefore, 
HRSA will maintain the requirement that all core medical services are 
available to individuals identified in the service area within 30 days, 
as this requirement serves as a benchmark for the availability of core 
medical services.
Issue (2): Core Medical Services Waiver Requests Submitted as Part of 
the Annual Grant Application
    (Comment) Core medical services waiver requests should be allowed 
to be submitted after awards are received, to better respond to 
fluctuations in funding.
    (Response) HRSA does not agree with the recommendation to submit 
waiver requests after receipt of a Notice of Grant Awards (NGA). By 
law, the waiver will be granted at the time the award is made (See 
sections 2604(c)(2)(B), 2612(b)(2)(B), and 2651(c)(2)(B) of the PHS 
Act.)
Issue (3): Requests for Obtaining a Core Medical Services Waiver Need 
to be Strengthened to Require More Stringent Documentation Than That 
Proposed
    (Comment) Requests for obtaining a core medical service waiver 
should include assurances that core services are available and 
accessible to those most in need. Documentation should include 
information about average waiting times for first appointments, average 
travel time to service locations as well as cost-sharing or service 
limits related to core services. Grantees should be required to 
identify all eligible people including those not yet diagnosed.
    (Response) HRSA acknowledges the commenter's emphasis on the 
importance of access to services and follow-up, however, disagrees with 
the suggestion for additional documentation as this would be overly 
burdensome to grantees seeking core medical service waivers. 
Furthermore, the documentation imposed by this final notice is 
sufficiently detailed for HRSA to approve or deny core medical services 
waiver requests.
    (Comment) Require that Ryan White HIV/AIDS Program-funded core 
medical services providers be included in the public process.
    (Response) HRSA concurs. Grantees will be required to provide 
evidence of a public process for the dissemination of information and 
must document that they have sought input from affected communities, 
including Ryan White HIV/AIDS Program-funded core medical services 
providers.
    (Comment) Public input should be independent of routine community 
planning.
    (Response) HRSA does not concur. Requiring a public input process 
independent of routine community planning would be burdensome given 
Ryan White HIV/AIDS Program administrative cost caps.
    (Comment) Require documentation demonstrating that grantees 
applying for waivers have made reasonable efforts to identify all 
eligible persons including those not yet diagnosed and link them to 
care. This should include using at least 25 percent of Ryan White HIV/
AIDS Program funding on outreach and testing.
    (Response) HRSA agrees with the commenter's emphasis on the 
importance of ensuring that all cases of HIV and AIDS are identified 
and brought into care, but disagrees with the proposal. HRSA urges all 
of the Ryan White HIV/AIDS Program grantees to utilize available 
outreach funding, including those available from the Centers for 
Disease Control and Prevention, to identify HIV-positive individuals 
and provide linkages to HIV care and treatment.

Uniform Standard for Waiver of Core Medical Services Requirements for 
Grantees Under Parts A, B, and C

    Grantees must submit a waiver request with the annual grant 
application containing the following certifications and documentation 
which will be utilized by HRSA in determining whether to grant a 
waiver. The waiver must be signed by the chief elected official or the 
fiscally responsible agent, and include:
    1. Certification from the Part B State grantee that there are no 
current or anticipated ADAP services waiting lists in the State for the 
year in which such waiver request is made. This certification must also 
specify that there are no waiting lists for a particular core class of 
antiretroviral therapeutics established by the Secretary, e.g., fusion 
inhibitors;
    2. Certification that all core medical services listed in the 
statute (Part A section 2604(c)(3), Part B section 2612(b)(3), and Part 
C section 2651(c)(3)), regardless of whether such services are funded 
by the Ryan White HIV/AIDS Program, are available within 30 days for 
all identified and eligible individuals with HIV/AIDS in the service 
area;
    3. Evidence that a public process was conducted to seek public 
input on availability of core medical services;
    4. Evidence that receipt of the core medical services waiver is 
consistent with the grantee's Ryan White HIV/AIDS Program application 
(e.g., ``Description of Priority Setting and Resource Allocation 
Processes'' and ``Unmet Need Estimate and Assessment'' sections of the 
application for Parts A, ``Needs Assessment and Unmet Need'' section of 
the application under Part B, and ``Description of the Local HIV 
Service Delivery System,'' and ``Current and Projected Sources of 
Funding'' sections of the application under Part C).

[[Page 33099]]

Types of Documentation and Evidence

    Grantees must provide evidence that all of the core medical 
services listed in the statute, regardless of whether such services are 
funded by the Ryan White HIV/AIDS Program, are available to all 
individuals with HIV/AIDS identified and eligible under Title XXVI of 
the PHS Act in the service area within 30 days. Such documentation may 
include one or more of the following types of information for the 
service area for the prior fiscal year: HIV/AIDS care and treatment 
services inventories including funding sources, HIV/AIDS met and unmet 
need assessments, HIV/AIDS client/patient service utilization data, 
planning council core medical services priority setting and funding 
allocations documents, and letters from Medicaid and other State and 
local HIV/AIDS entitlement and benefits programs, which may include 
private insurers. Information provided by grantees must show specific 
verifiable evidence that all listed core medical services are available 
and accessible to meet the needs of persons with HIV/AIDS who are 
identified and eligible for Ryan White HIV/AIDS Program services 
without further infusion of Ryan White HIV/AIDS Program dollars. Such 
documentation must also describe which specific core medical services 
are available, from whom, and through what funding source.
    Grantees must have evidence of a public process for the 
dissemination of information and must document that they have sought 
input from affected communities, including Ryan White HIV/AIDS Program-
funded core medical services providers, related to the availability of 
core medical services and the decision to request a waiver. This public 
process may be the same one utilized for obtaining input on community 
needs as part of the comprehensive planning process. In addition, 
grantees must describe in narrative form the following:
    1. Local/State underlying issues that influenced the grantee's 
decision to request a waiver and how the submitted documentation 
supports the assertion that such services are available and accessible 
to all individuals with HIV/AIDS identified and eligible under Title 
XXVI in the service area.
    2. How the approval of a waiver will impact the grantee's ability 
to address unmet need for HIV/AIDS services and perform outreach to 
HIV-positive individuals not currently in care.
    3. The consistency of the waiver request with the grantee's grant 
application, including proposed service priorities and funding 
allocations.

Waiver Review and Notification Process

    As indicated, grantees must submit a waiver request with their 
annual grant application. No waiver requests will be accepted at any 
other time (other than with the annual grant application). Application 
guidance documents will be amended to include this requirement. HRSA/
HAB will review requests for waiver of the core medical services 
requirement and will notify grantees of waiver approval no later than 
the date of issuance of a NOGA. Core medical services waivers will be 
effective for a one-year period consistent with the grant award period.

The Paperwork Reduction Act of 1995

    The burden for this activity has been reviewed and approved by the 
Office of Management and Budget under the Paperwork Reduction Act of 
1995 (OMB Number 0915-0307).

    Dated: June 5, 2008.
Elizabeth M. Duke,
Administrator.
[FR Doc. E8-13102 Filed 6-10-08; 8:45 am]
BILLING CODE 4165-15-P