Privacy Act of 1974; Notice of Amendment to System of Records, 31511-31514 [E8-11974]
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Federal Register / Vol. 73, No. 106 / Monday, June 2, 2008 / Notices
Type of Review: Extension without
change of a previously approved
collection.
Title of Collection: Respiratory
Protection Standard (29 CFR 1910.134).
OMB Control Number: 1218–0099.
Agency Form Number: None.
Affected Public: Private Sector—
Business or other for-profit.
Estimated Number of Respondents:
639,623.
Estimated Total Annual Burden
Hours: 7,159,301.
Estimated Total Annual Costs Burden:
$164,751,553.
Description: In order to protect the
health of employees who are exposed to
airborne contaminants, physical
hazards, and biological agents, the
Department’s Respiratory Protection
Standard at 29 CFR 1910.134 requires
employers to develop a written
respiratory protection program, provide
medical surveillance, fit test employees,
obtain certificates of analysis on
cylinders, change sorbent beds and
filters, inspect emergency-use
respirators, mark emergency-use
respirator storage compartments, and
maintain accurate employee records for
fit testing and medical surveillance. For
additional information, see related
notice published at 73 FR 15541 on
March 24, 2008.
Darrin A. King,
Acting Departmental Clearance Officer.
[FR Doc. E8–12142 Filed 5–30–08; 8:45 am]
BILLING CODE 4510–26–P
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Privacy Act of 1974; Notice of
Amendment to System of Records
Institute of Museum and
Library Services (IMLS), National
Foundation of the Arts and Humanities.
ACTION: Notice of Amendment to System
of Records.
jlentini on PROD1PC65 with NOTICES
AGENCY:
SUMMARY: The Institute of Museum and
Library Services (IMLS), is publishing
an amendment of its systems of records
with descriptions of the systems and the
ways they are maintained, as required
by the Privacy Act of 1974, 5 U.S.C.
552(a)(e)(4). This notice clarifies the
appropriate systems managers, thus
enabling individuals who wish to access
information maintained in IMLS
systems to make accurate and specific
requests for such information.
EFFECTIVE DATE: The amended system
notice is effective upon date of
publication.
VerDate Aug<31>2005
19:06 May 30, 2008
Jkt 214001
FOR FURTHER INFORMATION CONTACT:
Nancy E. Weiss, General Counsel, or
Derek O. Scarbrough, Chief Information
Officer, Institute for Museum and
Library Services, 1800 M Street, NW.,
9th Floor, Washington, DC 20036; by
telefax at (202) 653–4707; or by
electronic mail at info@imls.gov.
SUPPLEMENTARY INFORMATION: In
accordance with 5 U.S.C. 552a(e)(4),
IMLS today is publishing an amended
notice of the existence and character of
its systems of records in order to make
available in one place in the Federal
Register the most up-to-date
information regarding these systems.
Statement of General Routine Uses
The following general routine uses are
incorporated by reference into each
system of records set forth herein,
unless specifically limited in the system
description.
1. A record may be disclosed as a
routine use to a Member of Congress or
his or her staff, when the Member of
Congress or his or her staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
2. A record may be disclosed as a
routine use to designated officers and
employees of other agencies and
departments of the Federal government
having an interest in the subject
individual for employment purposes
(including the hiring or retention of any
employee; the issuance of a security
clearance; the letting of a contract; or
the issuance of a license, grant, or other
benefits by the requesting agency) to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter involved.
3. In the event that a record in a
system of records maintained by IMLS
indicates, either by itself or in
combination with other information in
IMLS’ possession, a violation or
potential violation of the law (whether
civil, criminal, or regulatory in nature,
and whether arising by statute or by
regulation, rule, or order issued
pursuant thereto), that record may be
referred, as a routine use, to the
appropriate agency, whether Federal,
State, local, or foreign, charged with
investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, rule,
regulation, or order issued pursuant
thereto. Such referral shall be deemed to
authorize: (1) Any and all appropriate
and necessary uses of such records in a
court of law or before an administrative
board or hearing; and (2) Such other
interagency referrals as may be
necessary to carry out the receiving
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31511
agencies’ assigned law enforcement
duties.
4. The names, Social Security
numbers, home addresses, dates of
birth, dates of hire, quarterly earnings,
employer identifying information, and
State of hire of employees may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, as follows:
(a) For use in the Federal Parent Locator
System (FPLS) and the Federal Tax Offset
System for the purpose of locating
individuals to establish paternity,
establishing and modifying orders of child
support, identifying sources of income, and
for other child support enforcement actions
as required by the Personal Responsibility
and Work Opportunity Reconciliation Act of
1996 (Pub. L. 104–193);
(b) For release to the Social Security
Administration for the purpose of verifying
Social Security numbers in connection with
the operation of FPLS; and
(c) For release to the U.S. Department of
the Treasury (Treasury) for the purpose of
payroll, savings bonds, and other deductions;
administering the Earned Income Tax Credit
Program (section 32, Internal Revenue Code
of 1986); and verifying a claim with respect
to employment on a tax return, as required
by the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996 (Pub.
L. 104–193);
5. A record may be disclosed as a
routine use in the course of presenting
evidence to a court, magistrate, or
administrative tribunal of appropriate
jurisdiction, and such disclosure may
include disclosures to opposing counsel
in the course of settlement negotiations.
6. Information from any system of
records may be used as a data source for
management information, for the
production of summary descriptive
statistics and analytical studies in
support of the function for which the
records are collected and maintained, or
for related personnel management
functions or manpower studies.
Information also may be disclosed to
respond to general requests for
statistical information (without personal
identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a
routine use to a contractor, expert, or
consultant of IMLS (or an office within
IMLS) when the purpose of the release
is to perform a survey, audit, or other
review of IMLS’ procedures and
operations.
8. A record from any system of
records may be disclosed as a routine
use to the National Archives and
Records Administration as part of
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
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Federal Register / Vol. 73, No. 106 / Monday, June 2, 2008 / Notices
9. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the record to be
released reflects serious inadequacies
with the recipient’s personnel, and
disclosure of the record is for the
purpose of permitting the recipient to
effect corrective action in the
government’s best interest.
10. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the recipient has
incurred indebtedness to the
government through its receipt of
government funds, and the release of the
record is for the purpose of allowing the
debtor to effect a collection against a
third party.
11. Information in a system of records
may be disclosed as a routine use to the
Treasury; other Federal agencies;
‘‘consumer reporting agencies’’ (as
defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims
Collection Act of 1966, 31 U.S.C.
3701(a)(3)); or private collection
contractors for the purpose of collecting
a debt owed to the Federal Government
as provided in the regulations
promulgated by IMLS at 45 CFR 1183.
Table of Contents
This document gives notice that the
following IMLS systems of records are
in effect:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
IMLS–1
SYSTEM NAME:
IMLS Reviewers—Application and
Award Management System (AAMS)
—Automated Systems.
SYSTEM LOCATION:
Office of the Chief Information
Officer, Institute for Museum and
Library Services, 1800 M Street, NW.,
9th Floor, Washington, DC 20036.
IMLS–2
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THIS SYSTEM:
Authorized IMLS staff use passwords
to access to the database.
STORAGE:
Records in this system are maintained
electronically in Microsoft Sequential
databases and related automated
systems.
Records in this system are retrieved
by name, area of expertise, panel
assignment, state and other data
elements.
SAFEGUARDS:
This system is maintained in a locked
computer room that can be accessed
only by authorized employees of IMLS.
Access to records in this system is
further controlled by password, with
different levels of modification rights
assigned to individuals and offices at
IMLS based upon their specific job
functions.
jlentini on PROD1PC65 with NOTICES
SYSTEM MANAGER(S) AND ADDRESS:
Name, address, telephone number,
telefax number, e-mail address, date of
birth, identification numbers assigned
by IMLS, panel assignments, and other
data concerning potential and actual
reviewers, including area of expertise.
This system is maintained in a
Microsoft Sequential Database.
Deputy Directors of the Office of
Museum Services and Library Services,
Institute of Museum and Library
Services, 1800 M Street, NW., 9th Floor,
Washington, DC 20036.
19:06 May 30, 2008
Jkt 214001
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
Data in this system may be used for
the identification of reviewers, as well
as general administration of the grant
review process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
CATEGORIES OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
RECORD SOURCE CATEGORIES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records in this system are maintained
and updated on a continuing basis, as
new information is received. IMLS staff
periodically will request updated
information from individuals who are
included as reviewers in the AAMS.
Records will be removed only with the
concurrence of the appropriate
discipline directors.
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
CONTESTING RECORD PROCEDURES:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RETENTION AND DISPOSAL:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
See 45 CFR part 1182.
See 45 CFR part 1182.
To provide a central repository for
information about experts who could be
or have been called upon to review
applications, and to enable staff to
retrieve and manage reviewer
information.
RETRIEVABILITY:
IMLS–1 IMLS Reviewers—Application and
Award Management (AAMS)
IMLS–2 IMLS Reviewers—Paper Files
IMLS–3 Personnel/Payroll System
IMLS–4 Financial Management System
RECORD ACCESS PROCEDURES:
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
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Fmt 4703
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None.
SYSTEM NAME:
IMLS Reviewers—Paper Files.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 1800 M Street, NW., 9th Floor,
Washington, DC 20036.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system also contains information
about potential and actual reviewers,
including materials such as resumes,
reviewer profile forms, and contracts
concerning participation on panels.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To complement the AAMS (IMLS–1)
with information well suited for
maintenance in hard copy form.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the general administration of the grant
review and award process, as well as
identification of reviewers and their
activities in this capacity. See also the
list of General Routine Uses contained
in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained
in file cabinets.
RETRIEVABILITY:
Records in this system are retrieved
by name.
SAFEGUARDS:
File cabinets containing the records in
this system are kept locked.
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Federal Register / Vol. 73, No. 106 / Monday, June 2, 2008 / Notices
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Discipline offices maintain paper files
that grow as individuals, or discipline
directors who are processing
individuals for service as reviewers,
submit resumes. Resumes and profile
forms are removed from these files only
when they are replaced by more recent
information or when the information
has been entered into the electronic
system. These files may include panelist
contracts, copies of which are forwarded
to IMLS’ Office of the Chief Financial
Officer.
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.); Federal
Personnel Manual and Treasury Fiscal
Requirements Manual.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Directors of the Offices of
Museum Services and Library Services,
Institute of Museum and Library
Services, 1800 M Street, NW., 9th Floor,
Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS–3
SYSTEM NAME:
Payroll/Personnel System.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 1800 M Street, NW., 9th Floor,
Washington, DC 20036, U.S. Department
of Interior, National Business Center,
Denver, Colorado.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS.
jlentini on PROD1PC65 with NOTICES
Payroll and personnel information,
such as time and attendance data,
statements of earnings and leave,
training data, wage and tax statements,
and payroll and personnel transactions.
This system includes data that also is
maintained in IMLS’ official personnel
folders, which are managed in
accordance with Office of Personnel
Management (OPM) regulations. The
OPM has given notice of its system of
records covering official personnel
folders in OPM/GOVT–1.
19:06 May 30, 2008
To document IMLS’ personnel
processes and to calculate and process
payroll.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Jkt 214001
Administration’s General Records
Schedule 2. Division offices may
maintain paper records concerning
performance reviews and other
personnel actions in their divisions for
the duration of an individual’s
employment with IMLS.
SYSTEM MANAGER(S) AND ADDRESS:
Human Resources Officer, Institute of
Museum and Library Services; 1800 M
Street, NW., 9th Floor, Washington, DC
20036.
Data in this system may be
transmitted to the U.S. Department of
Interior, National Business Center, U.S.
Department of Treasury, and employeedesignated financial institutions to
affect issuance of paychecks to
employees and distributions of pay
according to employee directions for
authorized purposes. Data in this system
also may be used to prepare payroll,
meet government recordkeeping and
reporting requirements, and retrieve and
apply payroll and personnel
information as required for agency
needs. See also the list of General and
Routine Uses contained in the
Preliminary Statement.
NOTIFICATION PROCEDURE:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
STORAGE:
SYSTEM LOCATION:
Electronic records in this system are
maintained off-site by the Department of
Interior, National Business Center
(NBC). Paper records generated through
the NBC are maintained in file cabinets
by the Offices of the Chief Financial
Officer and Human Resources after
arriving at IMLS. Discipline offices also
may use file cabinets to maintain paper
records concerning performance reviews
and other personnel actions in their
divisions.
Office of the Chief Information
Officer, Institute of Museum and Library
Services, 1800 M Street, NW., 9th Floor,
Washington, DC 20036.
RETRIEVABILITY:
Records in this system are retrieved
by name, Social Security number, or
date of birth.
Access to the electronic records in
this system is controlled by password
on the limited number of IMLS
computers that can be used to draw
information from the NBC. File cabinets
containing the paper records in this
system either are kept locked during
non-business hours, or are located in
rooms that are kept locked during nonbusiness hours.
RETENTION AND DISPOSAL:
The Human Resources Officer
maintains paper records in this system
in accordance with the General Services
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See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of personnel and
payroll processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS–4 Financial Management
System—Delphi.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS, application
reviewers, grantees, vendors and other
Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
telefax number, e-mail address, payment
information, including banking
information. This system data is
maintained in an Oracle Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SAFEGUARDS:
CATEGORIES OF RECORDS IN THE SYSTEM:
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PURPOSE(S):
31513
Fmt 4703
Sfmt 4703
The Museum and Library Services Act
of 2003 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To provide a central repository of all
financial transactions to enable IMLS to
meet its statutory reporting
requirements to the Office of
Management and Budget, the U.S.
Department of Treasury, and Congress.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the general administration of the grant
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Federal Register / Vol. 73, No. 106 / Monday, June 2, 2008 / Notices
Dated: May 5, 2008.
Nancy E. Weiss,
General Counsel.
[FR Doc. E8–11974 Filed 5–30–08; 8:45 am]
management process and the IMLS
accounting process.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THIS SYSTEM:
BILLING CODE 7036–01–P
Authorized IMLS staff use passwords
via a remote secure VPN to gain access
to the database. Discipline offices
maintain paper files that grow as
financial transactions are submitted to
the Enterprise Services Center for
processing. Records are disposed of in
accordance with the General Services
Administration’s General Records
Schedule.
STORAGE:
Electronic records in this system are
maintained off-site by the Department of
Transportation’s Enterprise Services
Center. Associated paper records are
also maintained at the Enterprise
Services Center. Discipline offices also
may use locking file cabinets to
maintain paper records concerning
financial transactions processed in their
divisions.
RETRIEVABILITY:
Records in this system are retrieved
by name and/or purchase order number.
SAFEGUARDS:
Authorized IMLS staff use passwords
via a remote secure VPN to gain access
to the database. Rooms containing the
records in this system are kept locked
during non-working hours.
RETENTION AND DISPOSAL:
Records in this database are
maintained and updated on a daily basis
as financial transactions are processed.
Discipline offices maintain paper files
that grow as financial transactions are
submitted to the Enterprise Services
Center for processing.
SYSTEM OWNER(S) AND ADDRESS:
Office of the Chief Financial Officer;
1800 M Street, NW., 9th Floor,
Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
jlentini on PROD1PC65 with NOTICES
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants, travel,
and vendor processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
VerDate Aug<31>2005
19:21 May 30, 2008
Jkt 214001
NUCLEAR REGULATORY
COMMISSION
Agency Information Collection
Activities: Submission for the Office of
Management and Budget (OMB)
Review; Comment Request
U.S. Nuclear Regulatory
Commission (NRC).
ACTION: Notice of the OMB review of
information collection and solicitation
of public comment.
AGENCY:
SUMMARY: The NRC has recently
submitted to OMB for review the
following proposal for the collection of
information under the provisions of the
Paperwork Reduction Act of 1995 (44
U.S.C. Chapter 35). The NRC hereby
informs potential respondents that an
agency may not conduct or sponsor, and
that a person is not required to respond
to, a collection of information unless it
displays a currently valid OMB control
number. The NRC published a Federal
Register Notice with a 60-day comment
period on this information collection on
March 3, 2008.
1. Type of submission, new, revision,
or extension: Extension.
2. The title of the information
collection: 10 CFR Part 100, ‘‘Reactor
Site Criteria.’’
3. Current OMB approval number:
3150–0093.
4. The form number if applicable: Not
applicable.
5. How often the collection is
required: As necessary in order for the
NRC to assess the adequacy of proposed
seismic design bases and the design
bases for other site hazards for nuclear
power and test reactors constructed and
licensed in accordance with 10 CFR
Parts 50 and 52 and the Atomic Energy
Act of 1954, as amended.
6. Who will be required or asked to
report: Applicants and licensees for
nuclear power and test reactors.
7. An estimate of the number of
annual responses: Approximately 5.33
(16 responses in three years). Note that
this estimate was revised from the
estimate published in the 60-day
Federal Register Notice for this
collection, in which the NRC estimated
that it would receive 9 annual
responses. The estimate was adjusted to
better reflect the number of applications
the NRC anticipates receiving during the
three-year clearance period.
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Fmt 4703
Sfmt 4703
8. The estimated number of annual
respondents: Approximately 5.33.
9. An estimate of the total number of
hours needed annually to complete the
requirement or request: 389,090 (73,000
hours per applicant).
10. Abstract: 10 CFR Part 100, A
Reactor Site Criteria, establishes
approval requirements for proposed
sites for the purpose of constructing and
operating stationary power and testing
reactors pursuant to the provisions of 10
CFR Parts 50 or 52. These reactors are
required to be sited, designed,
constructed, and maintained to
withstand geologic hazards, such as
faulting, seismic hazards, and the
maximum credible earthquake, to
protect the health and safety of the
public and the environment. Nonseismic siting criteria must also be
evaluated. Non-seismic siting criteria
include such factors as population
density, the proximity of man-related
hazards, and site atmospheric
dispersion characteristics. NRC uses the
information required by 10 CFR Part 100
to evaluate whether natural phenomena
and potential man-made hazards will be
appropriately accounted for in the
design of nuclear power and test
reactors.
A copy of the final supporting
statement may be viewed free of charge
at the NRC Public Document Room, One
White Flint North, 11555 Rockville
Pike, Room O–1 F21, Rockville, MD
20852. OMB clearance requests are
available at the NRC worldwide Web
site: https://www.nrc.gov/public-involve/
doc-comment/omb/. The
document will be available on the NRC
home page site for 60 days after the
signature date of this notice.
Comments and questions should be
directed to the OMB reviewer listed
below by July 2, 2008. Comments
received after this date will be
considered if it is practical to do so, but
assurance of consideration cannot be
given to comments received after this
date.
Nathan J. Frey, Office of Information
and Regulatory Affairs (3150–0093),
NEOB–10202, Office of Management
and Budget, Washington, DC 20503.
Comments can also be e-mailed to
Nathan_J._Frey@omb.eop.gov or
submitted by telephone at (202) 395–
7345.
The NRC Clearance Officer is
Margaret A. Janney, (301) 415–7245.
Dated at Rockville, Maryland, this 27th day
of May 2008.
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]]>Agencies
[Federal Register Volume 73, Number 106 (Monday, June 2, 2008)]
[Notices]
[Pages 31511-31514]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-11974]
=======================================================================
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NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES
Privacy Act of 1974; Notice of Amendment to System of Records
AGENCY: Institute of Museum and Library Services (IMLS), National
Foundation of the Arts and Humanities.
ACTION: Notice of Amendment to System of Records.
-----------------------------------------------------------------------
SUMMARY: The Institute of Museum and Library Services (IMLS), is
publishing an amendment of its systems of records with descriptions of
the systems and the ways they are maintained, as required by the
Privacy Act of 1974, 5 U.S.C. 552(a)(e)(4). This notice clarifies the
appropriate systems managers, thus enabling individuals who wish to
access information maintained in IMLS systems to make accurate and
specific requests for such information.
EFFECTIVE DATE: The amended system notice is effective upon date of
publication.
FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel, or
Derek O. Scarbrough, Chief Information Officer, Institute for Museum
and Library Services, 1800 M Street, NW., 9th Floor, Washington, DC
20036; by telefax at (202) 653-4707; or by electronic mail at
info@imls.gov.
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS
today is publishing an amended notice of the existence and character of
its systems of records in order to make available in one place in the
Federal Register the most up-to-date information regarding these
systems.
Statement of General Routine Uses
The following general routine uses are incorporated by reference
into each system of records set forth herein, unless specifically
limited in the system description.
1. A record may be disclosed as a routine use to a Member of
Congress or his or her staff, when the Member of Congress or his or her
staff requests the information on behalf of, and at the request of, the
individual who is the subject of the record.
2. A record may be disclosed as a routine use to designated
officers and employees of other agencies and departments of the Federal
government having an interest in the subject individual for employment
purposes (including the hiring or retention of any employee; the
issuance of a security clearance; the letting of a contract; or the
issuance of a license, grant, or other benefits by the requesting
agency) to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter involved.
3. In the event that a record in a system of records maintained by
IMLS indicates, either by itself or in combination with other
information in IMLS' possession, a violation or potential violation of
the law (whether civil, criminal, or regulatory in nature, and whether
arising by statute or by regulation, rule, or order issued pursuant
thereto), that record may be referred, as a routine use, to the
appropriate agency, whether Federal, State, local, or foreign, charged
with investigating or prosecuting such violation, or charged with
enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto. Such referral shall be deemed to authorize:
(1) Any and all appropriate and necessary uses of such records in a
court of law or before an administrative board or hearing; and (2) Such
other interagency referrals as may be necessary to carry out the
receiving agencies' assigned law enforcement duties.
4. The names, Social Security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed as a
routine use to the Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services, as
follows:
(a) For use in the Federal Parent Locator System (FPLS) and the
Federal Tax Offset System for the purpose of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and
Work Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
(b) For release to the Social Security Administration for the
purpose of verifying Social Security numbers in connection with the
operation of FPLS; and
(c) For release to the U.S. Department of the Treasury
(Treasury) for the purpose of payroll, savings bonds, and other
deductions; administering the Earned Income Tax Credit Program
(section 32, Internal Revenue Code of 1986); and verifying a claim
with respect to employment on a tax return, as required by the
Personal Responsibility and Work Opportunity Reconciliation Act of
1996 (Pub. L. 104-193);
5. A record may be disclosed as a routine use in the course of
presenting evidence to a court, magistrate, or administrative tribunal
of appropriate jurisdiction, and such disclosure may include
disclosures to opposing counsel in the course of settlement
negotiations.
6. Information from any system of records may be used as a data
source for management information, for the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies. Information
also may be disclosed to respond to general requests for statistical
information (without personal identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a routine use to a contractor,
expert, or consultant of IMLS (or an office within IMLS) when the
purpose of the release is to perform a survey, audit, or other review
of IMLS' procedures and operations.
8. A record from any system of records may be disclosed as a
routine use to the National Archives and Records Administration as part
of records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
[[Page 31512]]
9. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the record to be released reflects
serious inadequacies with the recipient's personnel, and disclosure of
the record is for the purpose of permitting the recipient to effect
corrective action in the government's best interest.
10. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the recipient has incurred indebtedness
to the government through its receipt of government funds, and the
release of the record is for the purpose of allowing the debtor to
effect a collection against a third party.
11. Information in a system of records may be disclosed as a
routine use to the Treasury; other Federal agencies; ``consumer
reporting agencies'' (as defined in the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 3701(a)(3)); or private collection contractors for the purpose
of collecting a debt owed to the Federal Government as provided in the
regulations promulgated by IMLS at 45 CFR 1183.
Table of Contents
This document gives notice that the following IMLS systems of
records are in effect:
IMLS-1 IMLS Reviewers--Application and Award Management (AAMS)
IMLS-2 IMLS Reviewers--Paper Files
IMLS-3 Personnel/Payroll System
IMLS-4 Financial Management System
IMLS-1
SYSTEM NAME:
IMLS Reviewers--Application and Award Management System (AAMS) --
Automated Systems.
SYSTEM LOCATION:
Office of the Chief Information Officer, Institute for Museum and
Library Services, 1800 M Street, NW., 9th Floor, Washington, DC 20036.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, e-mail address,
date of birth, identification numbers assigned by IMLS, panel
assignments, and other data concerning potential and actual reviewers,
including area of expertise. This system is maintained in a Microsoft
Sequential Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To provide a central repository for information about experts who
could be or have been called upon to review applications, and to enable
staff to retrieve and manage reviewer information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the identification of
reviewers, as well as general administration of the grant review
process. See also the list of General Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THIS SYSTEM:
Authorized IMLS staff use passwords to access to the database.
STORAGE:
Records in this system are maintained electronically in Microsoft
Sequential databases and related automated systems.
RETRIEVABILITY:
Records in this system are retrieved by name, area of expertise,
panel assignment, state and other data elements.
SAFEGUARDS:
This system is maintained in a locked computer room that can be
accessed only by authorized employees of IMLS. Access to records in
this system is further controlled by password, with different levels of
modification rights assigned to individuals and offices at IMLS based
upon their specific job functions.
RETENTION AND DISPOSAL:
Records in this system are maintained and updated on a continuing
basis, as new information is received. IMLS staff periodically will
request updated information from individuals who are included as
reviewers in the AAMS. Records will be removed only with the
concurrence of the appropriate discipline directors.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Directors of the Office of Museum Services and Library
Services, Institute of Museum and Library Services, 1800 M Street, NW.,
9th Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-2
SYSTEM NAME:
IMLS Reviewers--Paper Files.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1800 M Street, NW., 9th
Floor, Washington, DC 20036.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system also contains information about potential and actual
reviewers, including materials such as resumes, reviewer profile forms,
and contracts concerning participation on panels.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To complement the AAMS (IMLS-1) with information well suited for
maintenance in hard copy form.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant review and award process, as well as identification of
reviewers and their activities in this capacity. See also the list of
General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained in file cabinets.
RETRIEVABILITY:
Records in this system are retrieved by name.
SAFEGUARDS:
File cabinets containing the records in this system are kept
locked.
[[Page 31513]]
RETENTION AND DISPOSAL:
Discipline offices maintain paper files that grow as individuals,
or discipline directors who are processing individuals for service as
reviewers, submit resumes. Resumes and profile forms are removed from
these files only when they are replaced by more recent information or
when the information has been entered into the electronic system. These
files may include panelist contracts, copies of which are forwarded to
IMLS' Office of the Chief Financial Officer.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Directors of the Offices of Museum Services and Library
Services, Institute of Museum and Library Services, 1800 M Street, NW.,
9th Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-3
SYSTEM NAME:
Payroll/Personnel System.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1800 M Street, NW., 9th
Floor, Washington, DC 20036, U.S. Department of Interior, National
Business Center, Denver, Colorado.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and personnel information, such as time and attendance
data, statements of earnings and leave, training data, wage and tax
statements, and payroll and personnel transactions. This system
includes data that also is maintained in IMLS' official personnel
folders, which are managed in accordance with Office of Personnel
Management (OPM) regulations. The OPM has given notice of its system of
records covering official personnel folders in OPM/GOVT-1.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.); Federal Personnel Manual and Treasury Fiscal Requirements
Manual.
PURPOSE(S):
To document IMLS' personnel processes and to calculate and process
payroll.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be transmitted to the U.S. Department of
Interior, National Business Center, U.S. Department of Treasury, and
employee-designated financial institutions to affect issuance of
paychecks to employees and distributions of pay according to employee
directions for authorized purposes. Data in this system also may be
used to prepare payroll, meet government recordkeeping and reporting
requirements, and retrieve and apply payroll and personnel information
as required for agency needs. See also the list of General and Routine
Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records in this system are maintained off-site by the
Department of Interior, National Business Center (NBC). Paper records
generated through the NBC are maintained in file cabinets by the
Offices of the Chief Financial Officer and Human Resources after
arriving at IMLS. Discipline offices also may use file cabinets to
maintain paper records concerning performance reviews and other
personnel actions in their divisions.
RETRIEVABILITY:
Records in this system are retrieved by name, Social Security
number, or date of birth.
SAFEGUARDS:
Access to the electronic records in this system is controlled by
password on the limited number of IMLS computers that can be used to
draw information from the NBC. File cabinets containing the paper
records in this system either are kept locked during non-business
hours, or are located in rooms that are kept locked during non-business
hours.
RETENTION AND DISPOSAL:
The Human Resources Officer maintains paper records in this system
in accordance with the General Services Administration's General
Records Schedule 2. Division offices may maintain paper records
concerning performance reviews and other personnel actions in their
divisions for the duration of an individual's employment with IMLS.
SYSTEM MANAGER(S) AND ADDRESS:
Human Resources Officer, Institute of Museum and Library Services;
1800 M Street, NW., 9th Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of personnel and payroll processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
SYSTEM NAME:
IMLS-4 Financial Management System--Delphi.
SYSTEM LOCATION:
Office of the Chief Information Officer, Institute of Museum and
Library Services, 1800 M Street, NW., 9th Floor, Washington, DC 20036.
Categories of individuals covered by the system:
Employees of IMLS, application reviewers, grantees, vendors and
other Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, e-mail address,
payment information, including banking information. This system data is
maintained in an Oracle Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2003 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To provide a central repository of all financial transactions to
enable IMLS to meet its statutory reporting requirements to the Office
of Management and Budget, the U.S. Department of Treasury, and
Congress.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant
[[Page 31514]]
management process and the IMLS accounting process.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THIS SYSTEM:
Authorized IMLS staff use passwords via a remote secure VPN to gain
access to the database. Discipline offices maintain paper files that
grow as financial transactions are submitted to the Enterprise Services
Center for processing. Records are disposed of in accordance with the
General Services Administration's General Records Schedule.
STORAGE:
Electronic records in this system are maintained off-site by the
Department of Transportation's Enterprise Services Center. Associated
paper records are also maintained at the Enterprise Services Center.
Discipline offices also may use locking file cabinets to maintain paper
records concerning financial transactions processed in their divisions.
RETRIEVABILITY:
Records in this system are retrieved by name and/or purchase order
number.
SAFEGUARDS:
Authorized IMLS staff use passwords via a remote secure VPN to gain
access to the database. Rooms containing the records in this system are
kept locked during non-working hours.
RETENTION AND DISPOSAL:
Records in this database are maintained and updated on a daily
basis as financial transactions are processed. Discipline offices
maintain paper files that grow as financial transactions are submitted
to the Enterprise Services Center for processing.
SYSTEM OWNER(S) AND ADDRESS:
Office of the Chief Financial Officer; 1800 M Street, NW., 9th
Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants, travel, and vendor processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: May 5, 2008.
Nancy E. Weiss,
General Counsel.
[FR Doc. E8-11974 Filed 5-30-08; 8:45 am]
BILLING CODE 7036-01-P
