Compliance Agreement, 30688-30709 [E8-11852]

Download as PDF 30688 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices DEPARTMENT OF EDUCATION Compliance Agreement AGENCY: Department of Education. Notice of written findings and compliance agreement with the Commonwealth of Puerto Rico and the Puerto Rico Department of Education. mstockstill on PROD1PC66 with NOTICES2 ACTION: SUMMARY: This notice is being published in the Federal Register consistent with section 457(b)(2) of the General Education Provisions Act (GEPA). Section 457 of GEPA authorizes the U.S. Department of Education (the Department) to enter into a compliance agreement with a recipient that is failing to comply substantially with Federal program requirements, and for whom the Department determines that full compliance is not feasible until a future date. Section 457(b)(2) requires the Department to publish written findings leading to a compliance agreement, with a copy of the compliance agreement, in the Federal Register. If a recipient fails to comply with the terms and conditions of a compliance agreement, the Secretary may take any action authorized by law with respect to the recipient. On December 17, 2007, the Department entered into a three-year compliance agreement (the Agreement) with the Commonwealth of Puerto Rico (Puerto Rico) and the Puerto Rico Department of Education (PRDE) because PRDE was failing to comply substantially with numerous Federal education program requirements, and it was clear to the Department from all available information that PRDE would not be able to come into full compliance with applicable Federal requirements for the administration of Department programs until a future date. PRDE receives grant funds under a number of programs administered by the Department, including programs authorized under Titles I, II, and IV of the Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001 (ESEA), Title IV of the Higher Education Act of 1965, as amended (HEA), and the Individuals with Disabilities Education Act (IDEA). As a result of program monitoring and audits, the Department has identified numerous program areas requiring corrective action by PRDE. Specifically, the Agreement applies to grant funds awarded to Puerto Rico and PRDE by the Department under Titles I, II, and IV of ESEA, Title IV of HEA, and IDEA. The purpose of the Agreement is to improve education for the students of Puerto Rico by bringing Puerto Rico and VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PRDE into full compliance with the Department’s program requirements. FOR FURTHER INFORMATION CONTACT: Mr. Phil Maestri, U.S. Department of Education, Office of the Secretary, 400 Maryland Avenue, SW., room 7E206, Washington, DC 20202–6132. Telephone: (202) 205–3511. If you use a telecommunications device for the deaf (TDD), you may call the Federal Relay Service (FRS) at 1– 800–877–8339. Individuals with disabilities may obtain this document in an alternative format (e.g., Braille, large print, audiotape, or computer diskette) on request to the contact person listed under FOR FURTHER INFORMATION CONTACT. SUPPLEMENTARY INFORMATION: In recent years, PRDE has been putting forth efforts and working, with technical assistance provided by the Department, to make important changes to improve education services to Puerto Rico’s students in accordance with special conditions the Department has imposed on PRDE’s grants. These efforts were part of an initiative undertaken in 2003 between PRDE and the Department, under the Department’s Cooperative Audit Resolution and Oversight Initiative (CAROI), and under a compliance agreement entered into by the Department and PRDE in October 2004 (October 2004 Compliance Agreement) (see 72 FR 60186–99). The October 2004 Compliance Agreement primarily addressed systemic problems in PRDE’s program administration and management of Federal education funds in areas such as grants management, payroll, financial management, property management and procurement. The Department identified these systemic problems through numerous audits of PRDE that it conducted beginning in 1994. Subsequently, in the process of monitoring PRDE’s implementation of various Department programs, the Department identified significant programmatic issues under a number of PRDE’s education programs, including programs authorized under Titles I, II, and IV of ESEA, Title IV of HEA, and IDEA. The Department determined that these significant programmatic issues rose to the level of programmatic noncompliance by PRDE. In accordance with the requirements of section 457(b) of GEPA, 20 U.S.C 1234f(b), on October 26, 2007, Department officials conducted a public hearing in Puerto Rico to assess whether a compliance agreement with Puerto Rico and PRDE addressing the numerous areas of programmatic non- PO 00000 Frm 00002 Fmt 4701 Sfmt 4703 compliance might be appropriate. Witnesses representing PRDE and other concerned individuals testified at this hearing. The Department considered the testimony provided at the October 2007 public hearing and all other relevant information and materials and concluded that PRDE would not be able to correct the areas of programmatic non-compliance immediately and would need more than one year to correct the identified programmatic deficiencies. Therefore, the Department, Puerto Rico and PRDE entered into a comprehensive compliance agreement with a three-year term. The Agreement, which incorporates and reflects the Department’s written findings based on the hearing testimony and other relevant information and materials, gives PRDE three years to develop effective, longterm solutions to problems in the performance and administration of its Department programs. Under the terms of the Agreement, by the end of the three-year term of the Agreement, PRDE must be in full compliance with the requirements of all programs funded by the Department. As required by section 457(b)(2) of GEPA, 20 U.S.C. 1234f(b)(2), the Agreement (which incorporates the Department’s written findings in the section entitled ‘‘Overview of Issues Addressed by this Compliance Agreement’’) is set forth as Appendix A of this notice. Electronic Access to This Document You may view this document, as well as all other Department of Education documents published in the Federal Register, in text or Adobe Portable Document Format (PDF) on the Internet at the following site: http://www.ed.gov/ news/fedregister. To use PDF you must have the Adobe Acrobat Reader , which is available free at this site. If you have questions about using PDF, call the U.S. Government Printing Office (GPO), toll free, at 1– 888–293–6498; or in the Washington, DC area at (202) 512–1530. Note: The official version of a document is the document published in the Federal Register. Free Internet access to the official edition of the Federal Register and the Code of Federal Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara/ index.html. (Authority: 20 U.S.C. 1234c, 1234f) E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Dated: May 16, 2008. David Dunn, Chief of Staff for the Office of the Secretary. Appendix A—Compliance Agreement Among the Commonwealth of Puerto Rico, the Puerto Rico Department of Education, and the United States Department of Education, December 17, 2007 mstockstill on PROD1PC66 with NOTICES2 I. Overview Purpose of and Issues Addressed By This Compliance Agreement The purpose of this Agreement is to improve education for the students of Puerto Rico by bringing the Commonwealth of Puerto Rico (Puerto Rico) and the Puerto Rico Department of Education (PRDE) into full compliance with program requirements of the U.S. Department of Education (the Department) (Puerto Rico, PRDE, and the Department shall hereafter collectively be referred to as ‘‘the Parties’’). The Department awards grants to PRDE under a number of Federal education programs. As a result of program monitoring and audits, the Department has identified several program areas requiring corrective action by PRDE. The programs under which PRDE receives funds from the Department and in which corrective action is necessary, include Titles I, II, and IV of the Elementary and Secondary Education Act (ESEA), Title IV of the Higher Education Act of 1965, and the Individuals with Disabilities Education Act (IDEA) (hereafter ‘‘covered Federal programs’’). In recent years, PRDE has been putting forth efforts to make important changes to improve education services to Puerto Rico’s students in accordance with special conditions imposed by the Department on PRDE’s grants, with technical assistance provided by the Department. These efforts were part of an initiative undertaken in 2003 between PRDE and the Department, under the Department’s Cooperative Audit Resolution and Oversight Initiative (CAROI), and under a Compliance Agreement entered into by the Department and PRDE in October 2004. The October 2004 Compliance Agreement primarily addressed systemic problems in PRDE’s program administration and management of Federal education funds. Those problems were uncovered and identified by numerous audits of PRDE beginning in 1994. With regard to the more recent program compliance issues uncovered by the Department’s monitoring of PRDE’s Federal programs, it appears that it will take more than one year for VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PRDE to completely address those programmatic issues. It will also take more than one year to establish the continued cooperation of other parts of the Puerto Rico government in this effort, such as the Puerto Rico Department of the Treasury (Hacienda) and PRDE’s Office of Management and Budget. Therefore, under the authority of section 457 of the General Education Provisions Act (GEPA), the Department is entering into this comprehensive, three-year Compliance Agreement (Agreement) with Puerto Rico and PRDE. Through this Agreement, Puerto Rico and PRDE, with technical assistance from the Department, agree to develop and implement solutions to PRDE’s program performance and program implementation problems. These programmatic issues are being carefully examined and addressed from the perspective of PRDE and other Puerto Rico agencies with management responsibility for resources or programs that have an impact on education in Puerto Rico and on PRDE’s administration of Federal education funds. Whatever the solutions Puerto Rico and PRDE have chosen to implement, as reflected in this Agreement, Puerto Rico and PRDE must ensure that their goal is to achieve the best educational systems possible for the students of Puerto Rico. This Agreement is also intended to ensure an effective planning and evaluation process throughout PRDE’s programs and initiatives. Planning and evaluation processes are the basis for determining program goals, current status, improvement needs, budgets, resources, effectiveness of results, and other important aspects of effective program management. Through this Agreement, Puerto Rico and PRDE will improve program planning and evaluation for education programs and use the plans and evaluation results to drive management and resource decisions. This Agreement will allow PRDE time to develop and implement significant changes and improvements necessary to address the deficiencies that the Department has identified in PRDE’s implementation of the covered Federal programs and to come into full compliance with identified Federal program requirements. At the end of this three-year period, PRDE must be in full compliance with all applicable program requirements in order to continue to receive Federal education funds under these programs. PO 00000 Frm 00003 Fmt 4701 Sfmt 4703 30689 Incorporation By Reference of Corrective Action Plans This Agreement lists specific tasks, goals, completion dates, and persons and offices responsible for carrying out specific tasks for each program area. Corrective Action Plans for each program area will contain action steps and sub-steps, measurable objectives, and detailed corresponding timelines. Under the terms of the Corrective Action Plans, PRDE and identified persons and offices will be responsible for addressing the underlying problems to be resolved by Puerto Rico’s compliance with each task, goal, and action step. PRDE will submit a draft of each Corrective Action Plan to the Department by February 1, 2008. The Department will respond to PRDE’s drafts by February 20, 2008. Following consultations and discussions, the plans will be completed by the Parties by March 15, 2008 and are incorporated into this Agreement by reference. The Corrective Action Plan for ESEA, Title I, Standards and Assessments, is complete and is incorporated by reference into this Agreement at its signing as Attachment A. Hereinafter, each reference in this Agreement to the ‘‘Agreement,’’ is intended to include the Corrective Action Plans. Failure by PRDE to come to agreement with the Department on specific Corrective Action Plans for each of the program areas covered in this Agreement will render each such section of this Agreement null and void. Review of Progress The Department will review Puerto Rico’s and PRDE’s progress in meeting the terms of this Agreement by assessing how well Puerto Rico and PRDE design and implement solutions to the programmatic compliance issues in the covered Federal programs that are addressed below, by the demonstrated communication, cooperation, and organizational changes undertaken by Puerto Rico, PRDE, and other Puerto Rico agencies with management responsibility for Federal education funds, and by assessing Puerto Rico’s and PRDE’s completion of specific agreed-upon corrective action steps. The approaches adopted by Puerto Rico and PRDE should include effective planning and evaluation of resource and management decisions that are designed to result in compliance with all programmatic requirements by the end of the period covered by this Agreement, and to produce better educational results for Puerto Rico students. E:\FR\FM\28MYN2.SGM 28MYN2 30690 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices In making the changes required to meet the terms of this Agreement, it is important to understand that the Agreement is not only designed to bring about compliance with Federal programmatic requirements but to improve education for the students of Puerto Rico. The Department, Puerto Rico, and PRDE will judge the success of this Agreement by: determining whether PRDE has met all the terms of this Agreement, assessing whether PRDE is in compliance with all Federal programmatic requirements identified below, and determining how successful Puerto Rico has been overall in improving its educational programs. mstockstill on PROD1PC66 with NOTICES2 II. Consequences of Not Meeting the Terms and Conditions of This Agreement There will be consequences should PRDE and Puerto Rico fail to meet the terms of this Agreement. Among possible consequences are: A. Designation of PRDE as a ‘‘HighRisk’’ Grantee Under 34 CFR 80.12 If, during the period covered by this Agreement, PRDE and Puerto Rico fail to demonstrate that they are making reasonable progress toward meeting the terms of this Agreement, or fail to demonstrate an active, good faith commitment to meeting the terms of this Agreement, the Department may exercise its authority to designate PRDE a ‘‘high-risk’’ grantee. In addition, if, at the termination of this Agreement, PRDE has failed to come into compliance with the education program requirements addressed in this Agreement, the Department may exercise its authority to designate PRDE a ‘‘high-risk’’ grantee. As is addressed more fully below, if the Department chooses to designate PRDE as a ‘‘high-risk’’ grantee, additional special conditions or restrictions may include, but will not necessarily be limited to: (1) Payment of Federal funds on a reimbursement basis; (2) withholding the authority to proceed to the next phase of a program until receipt of evidence of acceptable performance within a given funding period; (3) requiring PRDE to submit to the Department additional, more detailed financial reports than those already being submitted in one or more programs; (4) requiring additional project monitoring; (5) requiring PRDE to obtain technical or management assistance, including the designation of a third-party fiduciary to administer all or part of PRDE’s grants from the Department; or (6) establishing additional prior approvals. The use of a condition for one covered Federal VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 program does not require or preclude its use for a different covered Federal program. In the event that the Department decides to designate PRDE as a ‘‘highrisk’’ grantee, it would notify PRDE as early as possible, in writing, of the: (1) Nature of additional special conditions and restrictions; (2) reason(s) for imposing them; (3) corrective actions that must be taken before special conditions will be removed and time allowed for completing any additional corrective actions; and (4) method of requesting reconsideration of conditions and restrictions imposed. B. Reimbursement Grant Payments For one or more covered Federal programs, the Department may decide to place PRDE on a cost reimbursement method of payment rather than on an advance payment method of payment. Cost reimbursement would require PRDE to submit to the Department receipts and other documentation necessary to support all PRDE program expenditures and the Department would release Federal program funds to PRDE only after approving each of PRDE’s expenditures as allowable costs. C. Requiring PRDE To Contract With a Third-Party Fiduciary To Oversee PRDE’s Education Program Administration If, during the period covered by this Agreement, PRDE and Puerto Rico fail to demonstrate reasonable progress toward meeting the terms of this Agreement, fail to demonstrate an active, good faith commitment to meeting the terms of this Agreement, or fail to meet a significant term in this Agreement, the Department may place an appropriate amount of Puerto Rico’s or PRDE’s grant funds into an interest bearing escrow account to fund the duties of a third-party fiduciary agent and require PRDE and Puerto Rico to enter into a contract with a third-party fiduciary agent to assist PRDE and Puerto Rico with the administration of its Federal education grant programs. D. Requiring PRDE To Operate One or More Programs Under the Terms of a Cooperative Agreement With the Department If, during the period covered by this Agreement, PRDE and Puerto Rico fail to demonstrate reasonable progress toward meeting the terms of this Agreement, fail to demonstrate an active, good faith commitment to meeting the terms of this Agreement, or fail to meet a significant term in this Agreement, under authority of the Federal Grant and Cooperative PO 00000 Frm 00004 Fmt 4701 Sfmt 4703 Agreement Act of 1977 (31 U.S.C. 6301– 6308), the Department may determine that substantial involvement by the Department in PRDE’s program grant administration is necessary in one or more covered Federal programs and award one or more education grants to PRDE under the terms of corresponding Cooperative Agreements, in lieu of issuing grant award notifications. If determined by the Department to be necessary, one or more Cooperative Agreements between the Department and PRDE will be drafted and their terms applied to the management of one or more projects, after which the Department will provide education program assistance to PRDE with the Department having substantial direct involvement in the management of the affected program project(s). Specifically, if the Department chooses to require PRDE to administer one or more of its covered Federal programs under the terms of a Cooperative Agreement, the relationship between the Department and PRDE will be characterized as follows: (1) The Department will halt a PRDE program activity immediately, if detailed performance specifications or requirements are not met; (2) The Department will review and approve one stage of work before PRDE can begin a subsequent stage during the period covered by the award; (3) The Department will review substantive provisions of PRDE’s proposed contracts; (4) The Department will be directly involved in the selection of key PRDE personnel; (5) The Department will collaborate with PRDE or participate jointly with PRDE in program activities; (6) The Department will undertake monitoring that permits it to direct or redirect specific program work or activities, for example, because of interrelationships with other projects; (7) The Department will have substantial and direct operational involvement and participation in anticipated or planned projects, before an award is made, to ensure compliance with statutory requirements; (8) The Department will generally participate closely with PRDE in program administration in such a way as to exceed what is normally undertaken to comply with general statutory requirements that are a condition of every award; and (9) The Department will establish highly prescriptive requirements before an award is made, so as to limit PRDE’s discretion with respect to the scope of services offered, organizational E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices structure, staffing, mode of operations and other management processes. action, which may include referral to the U.S. Department of Justice. E. Withholding, Termination, or Suspension of Grant Funds—20 U.S.C. 1234c(a)(1), 1234d, and 1416 If the Department finds, after reasonable notice and after providing PRDE and Puerto Rico with an opportunity for a hearing, that PRDE has failed to comply with a requirement of law, including with those program requirements specifically identified and discussed in this Agreement, the Department may, after notifying Puerto Rico or PRDE, withhold future grant payments in whole or in part, or terminate one or more of PRDE’s grants. The Department may limit withholding to a particular Federal grant or part of a grant. III. Mutual Agreements and Understandings Regarding the Terms, Conditions, and Enforcement of This Compliance Agreement F. Recovery of Funds Under Authority of 20 U.S.C. 1234a Any program funds improperly expended by PRDE or not properly accounted for by PRDE will be subject to recovery by the Department under authority of 20 U.S.C. § 1234a. G. Judicial Enforcement mstockstill on PROD1PC66 with NOTICES2 1. Cease and Desist Order Under 20 U.S.C. 1234c(a)(2) and 1234e The Department may seek injunctive relief to compel specific actions or to stop specific actions. Under this process, the Department issues a complaint to Puerto Rico or PRDE, describing the factual and legal basis for the Department’s belief that Puerto Rico or PRDE is failing to comply with a requirement of law, including this Agreement, and containing a notice of hearing. A hearing before an Administrative Law Judge (ALJ) could then occur. The ALJ’s report and order, requiring Puerto Rico or PRDE to stop specific actions or compelling specific actions, becomes the final agency decision. The Department may enforce the final order by withholding any portion of Puerto Rico’s or PRDE’s grant award or certifying the facts to the U.S. Attorney General who may bring an appropriate action for enforcement of the order. 2. Referral to the U.S. Department of Justice for Appropriate Enforcement— 20 U.S.C. 1416 If the Department finds that Puerto Rico or PRDE has failed to comply with any provision of applicable Federal laws (with regard to the programs to which 20 U.S.C. 1416 applies) (including with the terms and timelines of this Agreement), the Department may, after notifying Puerto Rico or PRDE, refer the matter for an appropriate enforcement VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 Presentation of Documents, Reports, and Other Materials in English PRDE will submit all documentation, reports, summaries, updates, or other materials to the Department under the terms of this Agreement, to demonstrate progress toward compliance with the terms of this Agreement, in English. In the case of original supporting documents written in Spanish, PRDE will, to the extent reasonable and as mutually agreed upon by the Parties, provide such documents to the Department accompanied by translations from Spanish to English that are attested to by PRDE. Criteria for Determining Compliance and Consequences of Non-Compliance Puerto Rico or PRDE will provide the Department with progress reports—as required in Section IV below—for the action steps set forth in this Agreement. Puerto Rico, PRDE, and the Department agree that a failure to: (1) Provide all required reports in a timely manner, (2) show progress in completing action steps, as required by this Agreement, (3) complete action steps within the timeframes designated in this Agreement, or (4) achieve critical measurable objectives as specified in the Corrective Action Plans incorporated into this Agreement, will be considered a failure to meet the terms and conditions of this Agreement. Severability The Parties agree that this Agreement includes terms and conditions that apply to the various Federal programs included in the Agreement. To that end, the Parties agree that each such term and condition for each covered Federal program may constitute a separate agreement among Puerto Rico, PRDE, and the Department. For purposes of 20 U.S.C. 1234f, each such term or condition as to each covered Federal program shall be severable from each other term or condition for each of the covered Federal programs. Unless set out otherwise, a determination by the Department under 20 U.S.C. 1234f (d) that Puerto Rico or PRDE is not meeting terms and conditions may be specific to such term, condition, or program without impacting Puerto Rico’s or PRDE’s continuing obligations under this Agreement. That is, all other terms and conditions for all covered Federal PO 00000 Frm 00005 Fmt 4701 Sfmt 4703 30691 programs or the specific term or condition for other covered Federal programs would remain in place for the duration of the Agreement, or until such time as the Department were to determine that Puerto Rico or PRDE had failed to meet those terms and conditions. Alternatively, the Parties understand and agree that a determination by the Department under 20 U.S.C. 1234f(d) that Puerto Rico or PRDE has failed to meet any of the terms and conditions shall, at the Department’s discretion, be grounds for finding the Agreement, as to such terms and conditions, no longer in effect and that the Department may take any and all additional actions authorized by law. At the same time, if Puerto Rico or PRDE fails to meet the terms and conditions of this Agreement, the Department may terminate the entire Agreement, and may take any and all actions authorized by law. Some examples of such actions are set forth above. Fraudulent Activity In the event that fraudulent activity in the administration of Federal education funds in Puerto Rico is uncovered in one or more programs—by an independent audit, PRDE’s Internal Audit Office, the Department’s Office of Inspector General, a Department program review team, a Department monitoring team, or by any other party—the terms of this Agreement pertaining to the affected program may be deemed null and void. In addition, in the event that such fraudulent activity is uncovered, following written notice to PRDE, the Department will take whatever actions it deems appropriate, including withholding Federal funds for the affected program. IV. Reporting Requirements Under this Agreement, PRDE agrees to submit regular progress reports covering all program and performance issues. Generally, and unless the Department requires more frequent reporting, Puerto Rico and PRDE must provide the Department with progress reports on a quarterly basis. PRDE’s submission of each written report will be preceded by a meeting or conference call among representatives of Puerto Rico (which may include representatives of the Puerto Rico agencies mentioned in Section I above), PRDE, and the Department, within five business days (according to PRDE’s business calendar) of the end of the quarter, to discuss Puerto Rico’s and PRDE’s progress and the level of detail the Department wants Puerto Rico and PRDE to include in its written quarterly E:\FR\FM\28MYN2.SGM 28MYN2 mstockstill on PROD1PC66 with NOTICES2 30692 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices report that will be submitted within fifteen business days (according to PRDE’s business calendar) of the call or meeting. The Parties may modify this schedule by mutual agreement. Subject to the meeting or call above, in general, each quarterly report will include information such as: (1) A description of activities and progress for each task and its related sub-tasks during the reporting period, (2) the status of each critical action step required to be taken during the reporting period, (3) detailed documentation of critical action step completion for those steps required to be completed during the reporting period (including explanations of delays for all steps not completed that were scheduled to be completed during the period, and expected completion dates for all unimplemented steps), (4) documentation of measures of performance and results, and (5) other data or documentation as specified within the action steps for each task or related sub-task in this Agreement, and/ or discussed in the pre-report meeting among the Department, Puerto Rico, and PRDE. Per discussions with the Department, Puerto Rico and PRDE will transmit reporting information to the Department via e-mail and/or an Internet web site. If transmittal of the reporting information is not possible via a website, Puerto Rico and PRDE will continue to be responsible for tracking, monitoring, and reporting progress on all requirements and milestones in this Agreement, in English and in a manner that is fully accessible to the Department and the public. Reporting information will be updated continuously, but in any event, on a quarterly basis, no later than within fifteen business days (according to PRDE’s business calendar) from the day of the call or meeting among the Department, Puerto Rico, and PRDE, specifying the specific reporting required for that quarterly period. These reports also will fulfill the reporting requirements required under PRDE’s special conditions that are currently in effect, or as modified. The first quarterly period will encompass the time from which the Parties sign this Agreement through March 31, 2008. Within the first fortyfive days of the signing of this Agreement, the Department will work with PRDE to agree on a more rigorous reporting schedule for reporting progress during the first six months following the signing of this Agreement (the early implementation phase of this Agreement). VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 V. Independent Internal Audit Office and Audit Committee PRDE commits to full implementation of its Internal Audit Office (IAO) and its Audit Oversight Committee (the Committee) in accordance with the terms of the IAO and Committee charters. Both signed charters are attached to this Agreement and are hereby incorporated by reference as Attachment B. Therefore, under the terms of this Agreement, PRDE commits to an IAO that is fully independent, staffed, and trained. VI. Corrective Action Plans, Action Steps, and Timelines Corrective Action Plans With the exception of the Title I, Standards and Assessments Corrective Action Plan, which is attached and incorporated into this Agreement at the signing as Attachment A, Corrective Action Plans, that address each area of noncompliance are to be completed and incorporated into this Agreement by March 15, 2008. The Corrective Action Plans will either address specifically the action steps and timelines that are included in the task descriptions in this Agreement, or the Corrective Action Plans will delineate one or more alternative approaches that will be used to bring PRDE and Puerto Rico into compliance with Department requirements. Alternative approaches may include: (1) Consolidating administrative funds under §§ 9201 and 9203 of the ESEA; (2) Utilizing Federal funds to establish and operate a Statewide system of intensive and sustained support and improvement (Statewide system of support, § 1117 of the ESEA) for schools funded under Title I, ESEA including schoolwide programs under § 1114 of Title I, (3) Transferring funds, under §§ 6121–6123 of the ESEA, (4) Contracting for technical assistance services from a qualified and experienced third-party providers and receiving services from the Florida and the Islands Regional Comprehensive Center (FLICC); and/or (5) Contracting for specific services under one or more of the covered Federal programs. Schoolwide Programs Under § 1114 of Title I of the ESEA, the Department authorizes schools with concentrations of poverty of at least 40 percent, to use Title I funds, along with other Federal, State, and local funds, to operate a schoolwide program that upgrades the entire education program in the school to improve the academic performance of all students, but especially the lowest achieving PO 00000 Frm 00006 Fmt 4701 Sfmt 4703 students. To operate a schoolwide program, a school must conduct a comprehensive needs assessment of the entire school and, using data from the needs assessment, develop a comprehensive plan that meets the requirements of § 1114(b) of the Title I of the ESEA and § 200.27 of the Title I regulations. In operating a schoolwide program, a school may consolidate funds from Federal, State, and local sources into one ‘‘pool’’ of funds and is not required to account for those funds separately, provided that the school meets the intent and purposes of the programs included in the consolidation. This differs from a Title I ‘‘targeted assistance’’ program, where Title I funds may be used only for supplementary support services for specific students identified as being most at risk of not meeting State standards. Under § 1114, Federal, State, and local funds, may be combined so that PRDE would operate Federal education programs with greater flexibility, improve its entire educational program, and improve the academic achievement of all Puerto Rico students. A Schoolwide program differs from a Title I, Part A ‘‘targeted assistance’’ program, where Title I funds may be used only for supplementary support services for targeted students identified as being most at risk of not meeting State standards. As part of the Corrective Action Plan, PRDE agrees to report to the Department with regard to which funds have been consolidated into PRDE’s schoolwide programs, including funds awarded under Title I of ESEA, and how PRDE is undertaking a comprehensive reform strategy to improve the academic achievement of all students in each eligible Puerto Rico school, particularly the lowest achieving students. In addition, PRDE and the Department may determine that they should consider additional ways for improving the operation of schoolwide programs, including alternative arrangements for the management and operations of schoolwide programs in Puerto Rico, such as management at the regional level and operation at the school level. Continuous and Meaningful Reassessment of Compliance Status The Department, with PRDE and Puerto Rico, will continuously reassess the action steps and timelines in this Agreement and in the various Corrective Action Plans to determine whether: (1) The action steps fully meet the requirements of this Agreement, (2) the action steps will move Puerto Rico and PRDE toward achieving required measurable objectives, and ultimately, E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices full programmatic compliance within three years, and (3) the timelines’ need to be modified within the time boundaries set forth in this Agreement. mstockstill on PROD1PC66 with NOTICES2 Additional Areas To Be Covered by Corrective Action Plans The Corrective Action Plans for which Puerto Rico and PRDE will be accountable are critical to PRDE and Puerto Rico’s compliance with each task and sub-task in this Agreement. Once Puerto Rico and PRDE develop Corrective Action Plans that address each task or sub-task in this Agreement, or that are based on an alternative approach for addressing compliance, and the Department agrees to the revised Corrective Action Plans, the action steps and timelines in the Corrective Action Plans will become additional requirements of this Agreement and will be subject to the reporting requirements and consequences for not meeting terms and conditions as set forth in this Agreement. The Department will assist by consulting with Puerto Rico and PRDE to develop reports or reporting formats that satisfy the reporting requirements set forth in this Agreement. The Department will also assist Puerto Rico and PRDE, to the extent that resources are available, with training personnel and technical assistance. VII. General Measurable Objectives Puerto Rico, PRDE, and the Department agree that the following measurable objectives apply for each task and sub-task contained in this Agreement and that will be in the Corrective Action Plans that are to be incorporated into this Agreement by March 15, 2008: 1. PRDE plans, other documents, and reports are timely, provided to the Department in English, complete, accurate, and address the requirements set forth in this Agreement. 2. PRDE implements action steps within the timeframes set forth in this Agreement and in the Corrective Action Plans to be developed. 3. PRDE’s implementation of subtasks and action steps demonstrates progress towards achieving the outcomes or measurable objectives set forth in this Agreement or in the Corrective Action Plans to be developed. The remainder of this Agreement provides task descriptions, goals, and action steps for the program areas in the covered Federal programs addressed in this Agreement. By signing this Agreement, Puerto Rico and PRDE commit to taking the necessary actions VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 to be in full compliance, by the end of the three-year period covered by this Agreement, with the program requirements applicable to all Department grants for which Puerto Rico and PRDE expend funds and any other requirements set forth in this Agreement, unless the Department determines that an alternative approach to program compliance as delineated in one or more Corrective Action Plans is the approach by which PRDE can best serve the educational needs of its students, as provided for in Section VI of this Agreement. Puerto Rico and PRDE commit to full implementation of this Agreement, and in greater detail, of the action steps in the PRDE Corrective Action Plans that will be incorporated by reference into this Agreement. VIII. Tasks Because the stated purpose of this Agreement is to improve education for the students of Puerto Rico, it is critical to the success of this Agreement that Puerto Rico and PRDE develop and refine long-term goals, assess the current status of each program receiving Federal assistance, and design coherent plans to bridge the gap between the current status of education in Puerto Rico and its goals of improving education and fully complying with all Federal program requirements. This ‘‘Tasks’’ section represents what the Parties have generally agreed to at the time of execution of this Agreement. With the exception of the Standards and Assessments Corrective Action Plan, some of the subtasks and steps set forth below may be modified by mutual consent of the Department, Puerto Rico, and PRDE, in the Corrective Action Plans that will be developed by March 15, 2008. If modifications are made to the subtasks and steps set forth below through the Corrective Action Plans, they will be incorporated by reference into this Agreement. Title I, ESEA Task 1.0: Title I—Standards and Assessments (Attachment A) Overall Task Description Title I of the ESEA, as amended by the No Child Left Behind Act of 2001 (NCLB), requires Puerto Rico and PRDE to develop content and performance standards and to develop and implement an appropriate assessment system. Puerto Rico and PRDE have failed to meet certain of the statutory and regulatory requirements in these areas. Specific action steps that PRDE must meet to come into compliance with the standards and assessment requirements PO 00000 Frm 00007 Fmt 4701 Sfmt 4703 30693 of Title I have been articulated and are hereby attached and incorporated by reference into this Agreement. As with all other programmatic issues included in and addressed by this Agreement, Puerto Rico and PRDE must timely submit documentation concerning their compliance with the action steps regarding standards and assessments in accordance with Section IV of this Agreement. Responsible Offices/Persons: Carmen Ayuso, Janet De Jesus, Angel Canales. Task 2.0: Title I—Improvement of Programmatic Performance Goal: Develop and implement procedures that ensure proper computation and allocation of programmatic fiscal requirements. Completion Date: July 31, 2009. Responsible Offices/Persons: Janet De Jesus, Carmen M. Rivera, Edna Ramos. Sub-Task 2.1: Title I Programmatic Fiscal Procedures—Formalize comparability procedures so they are standardized and consistent with Title I fiscal guidance provided by the Department. Completion Date: July 31, 2008. Sub-Task 2.2: Develop and implement procedures that ensure the proper allocation of reserved school improvement funds to schools in improvement, corrective action, or restructuring, through the following steps: • Develop formal policies and procedures. • Disseminate policies and procedures. • Train relevant staff on policies and procedures. • Monitor implementation of policies and procedures. Completion Date: July 31, 2009. Task 3.0: Adequate Yearly Progress (AYP) Goal: To develop and implement an approved plan for the timely calculation of AYP, consistent with all statutory and regulatory requirements. Completion Date: August 1, 2008. Responsible Offices/Persons: Carmen Ayuso, Janet De Jesus, Angel Canales. Sub-Task 3.1: Establish the manner in which AYP will be calculated in a timely manner consistent with all statutory and regulatory requirements. Completion Date: August 1, 2008. Sub-Task 3.2: Train relevant PRDE staff in, and confirm their understanding of, the AYP requirements and the use of AYP to make school improvement decisions. Completion Date: August 1, 2008. E:\FR\FM\28MYN2.SGM 28MYN2 mstockstill on PROD1PC66 with NOTICES2 30694 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Task 4.0: Accountability Requirements Goal: To develop and implement a methodology by which PRDE will comply with all ESEA Title I accountability requirements. Completion Date: December 31, 2008 (unless otherwise agreed to in the Corrective Action Plan). Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De Jesus. Sub-Task 4.1: Make final determination as to what methodology PRDE will use to include small schools in the accountability system. Completion Date: June 30, 2010 (unless otherwise specified in the Corrective Action Plan). Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De Jesus. Sub-Task 4.2: Establish the manner in which the graduation rate will be calculated in accordance with statutory and regulatory requirements. Completion Date: December 31, 2008 (unless otherwise agreed to in the Corrective Action Plan). Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De Jesus Sub-Task 4.3: Develop and implement procedures that ensure PRDE’s adherence to and compliance with all State and local report card requirements by: • Including PPEA results and information on accommodations on separate forms. • Including all ‘‘Subgroup’’ assessment information. • Migrating all Highly Qualified Teacher (HQT) classroom level data from the data warehouse into the school report card. • Developing State and local report card templates. Completion Date: December 22, 2008. Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De Jesus. Sub-Task 4.4: Establish specific procedures that will ensure that PRDE adheres to and complies with all Federal School Improvement and School Level Planning requirements and ensure the implementation of the required activities for schools in improvement, corrective action, restructuring, and alternative governance. Completion Date: June 30, 2008. Responsible Offices/Persons: Norma Mendez, Lisandra Fradera, Zoraida Mercado, Rafael Cruz, Angel Canales. Sub-Task 4.5: Assessments should be used for purposes for which such assessments are valid and reliable, and be consistent with relevant, nationally recognized professional and technical standards. AYP shall be defined by the State in a manner that is statistically valid and reliable. PRDE shall: VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 • Develop assessment quality control procedures to ensure that its assessment contractors are scoring assessments accurately using professionally recognized procedures and processes. • Develop written procedures to address any failure of contractors to deliver assessment materials and results in a timely manner. • Develop internal procedures for monitoring the accuracy of assessment data that it provides to the public and guidelines to ensure that all students are being assessed appropriately on an annual basis. • Modify its appeals process for assessment and accountability to ensure that corrections are made well in advance of the beginning of the next school year by which the accurate data must be reported. Completion Date: May 2009 (unless otherwise specified in the Corrective Action Plan). Responsible Offices/Persons: Carmen Ayuso, Carmen Ramos, Angel Canales. Sub-Task 4.6: Implement all required components as identified in Puerto Rico’s accountability workbook. PRDE shall: • Develop a process with clear and objective guidelines to ensure that all schools, especially schools with enrollments that fall below the minimum sample size, are included in AYP decisions. • Train appropriate staff on the business rules and policies used by PRDE in making AYP decisions. • Review procedures for coding student test booklets so that the responsibility for coding information, such as whether the student has been enrolled for a full academic year, is not placed primarily in the hands of students, especially at the elementary level. • Develop a timetable for reporting AYP determinations so that parents are aware of their children’s school’s status prior to the beginning of each school year. Completion Date: June 2010 (unless otherwise specified in the Corrective Action Plan). Responsible Offices/Persons: Carmen Ayuso, Carmen Ramos, Angel Canales, Janet De Jesus. Sub-Task 4.7: Publish an annual report card and an Annual Report to the Secretary. PRDE shall: • Develop and publish its SEA/LEA and school report cards including all of the required NCLB reporting elements, as specified in section 1111(h) of ESEA. • Provide to the Department templates, an updated timeline, and operational details for the report cards at each level. PO 00000 Frm 00008 Fmt 4701 Sfmt 4703 Completion Date: December 2008. Responsible Offices/Persons: Carmen Ayuso, Carmen Ramos, Angel Canales. Sub-Task 4.8: PRDE indicates how funds received under Grants for State Assessments and Related Activities (section 6111) will be or have been used to meet the 2005–06 and 2007–08 assessment requirements under NCLB. • PRDE must provide the Department with a full accounting of how it has expended section 6111 State assessment funds for the last three Federal fiscal years. Completion Date: December 2008. Responsible Offices/Persons: Rafael Cruz, Carmen Ramos. Task 5.0: Activities for Schools in Corrective Action, Improvement, Restructuring, and Alternative Governance Goal: To develop and implement an approved methodology for PRDE to come into full compliance with all program requirements. Completion Date: June 30, 2008. Responsible Offices/Persons: Norma Melendez, Lisandra Fradera, Zoraida Mercado, Rafael Cruz, Angel Canales. Sub-Task 5.1: Implement actions for schools in corrective action or restructuring at the end of the current school year based on the recommendations of District level staff (on a yearly basis before the beginning of the school year). Sub-Task 5.2: Develop and train school directors on necessary corrective actions for schools in corrective action or restructuring (on a yearly basis before the beginning of the school year). Task 6.0: Public School Choice and Supplemental Educational Services Goal: To develop and implement procedures that ensure PRDE’s adherence to all Federal requirements on Public School Choice. Completion date: June 30, 2008. Responsible Offices/Persons: Norma Melendez, Lisandra Fradera, Zoraida Mercado, Rafael Cruz, Angel Canales. PRDE will develop and implement procedures that ensure adherence to Federal requirements on Public School Choice through the following steps: • Develop a fully functional Public School Choice Support and Administrative Structure. • Implement Public School Choice for all schools in school improvement. • Implement the administrative procedures to implement Public School Choice. • Train school directors on Public School Choice requirements. E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Task 7.0: Parental Involvement and Notification Goal: To develop and implement procedures that ensure the proper implementation of parental involvement and notification requirements under Title I. Completion Date: June 30, 2008. Responsible Offices/Persons: Norma Melendez, Lisandra Fradera, Rafael Cruz. PRDE will ensure compliance with requirements on parental involvement and notification, through the following steps: • Train new school directors on new parental involvement policies. • Verify that parental involvement meetings are held. • Monitor PRDE to ensure that programs meet all parental involvement requirements. • Send all required parental notifications to parents on a timely basis and in a manner consistent with statutory and regulatory requirements. Task 8.0: Paraprofessional Qualifications Goal: To develop and implement procedures that ensure the proper implementation by PRDE of all Federal paraprofessional qualification requirements. Completion Date: June 30, 2008. Responsible Offices/Persons: Rafael Sifonte, Myrna Crespo, Norma Melendez. mstockstill on PROD1PC66 with NOTICES2 Task 9.0: Even Start Family Literacy Program Goal: To develop and implement procedures that ensure that PRDE carries out required programs and activities under its Even Start Family Literacy Program grants, complies with fiscal requirements at the State and the local subgrant levels, and takes steps to prevent large amounts of Even Start grant funds from remaining unspent. Completion Date: December 31, 2008. (See interim completion dates following each of the steps below). Responsible Parties: Maria del Carmen Martinez, Myrna Rodriguez. • PRDE will address the deficiencies in its Even Start program administration through the following steps: • PRDE must provide a plan showing that an annual independent evaluation will be conducted of each local Even Start program, and include an analysis of data and recommendations for program improvement. [Interim completion date: June 2008.] • PRDE must develop, submit to the Department, and implement a plan for Even Start projects to implement high- VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 quality, intensive instructional programs, including evidence that it has provided training for Even Start staff to use high-quality instructional literacy materials for children and adults. [Interim completion date: December 2008.] • PRDE must provide evidence that it has complied with the requirement in section 1233(a) of the ESEA for the 2006–2007 school year, which requires that it has not spent for administration more than 50% of the Even Start funds it has reserved for State level activities. [Interim completion date: March 2008.] • PRDE must provide evidence that all local Even Start projects are meeting the required matching requirement, and that indirect costs (unallowable) are not included as a matching contribution. [Interim completion date: March 2008.] • PRDE must provide documentation demonstrating that it has notified local Even Start programs about maintenance of effort requirements in section 9521 of the ESEA, and that it includes Even Start projects in its implementation of the maintenance of effort requirements. [Interim completion date: March 2008.] • PRDE must provide a plan for how it will spend its Even Start grant funds so that large amounts of past years’ funds do not remain unspent. [Interim completion date: March 2008.] Titles I & II, ESEA Task 10.0: Highly Qualified Teachers (HQT) Goal: To develop and implement an approved plan for highly qualified teachers based on accurate and reliable school level data. Completion Date (unless otherwise specified below): June 30, 2008. Responsible Offices/Persons: ´ Romanito Rodriguez, Richard Martinez, Clarimar Cruz. PRDE agrees to fully comply with all HQT requirements, through the following steps: • Submit an approvable revised State HQT plan that meets all requirements in the ‘‘Reviewing Revised State Plans’’ rubric, which the Department provided to States to help them develop their plans and which the Department uses to evaluate State plans. The plan will be based on an analysis of complete, accurate classroom-level HQT data. • Develop and submit procedures by which PRDE will meet the HQT requirements, and the requirements for public reporting, as required by the ESEA (§§ 1111(h)(1)(C)(viii) and (h)(2)(B), and § 1111(h)(6)(B)(ii)) of the ESEA, on all teachers who are not highly qualified and all classes not taught by highly qualified teachers. PO 00000 Frm 00009 Fmt 4701 Sfmt 4703 30695 • Include in the PRDE monitoring instruments, criteria for determining whether administrative districts and schools meet all of the requirements governing HQT, including paraprofessionals (§ 1119(c)–(g) of the ESEA). • Gather complete and accurate classroom level preliminary HQT data for the 2007–2008 school year by March 2008. • By the date the Department establishes in December 2008, submit complete and accurate HQT data for the 2007–2008 year to the Department in Part 1 of PRDE’s School Year 2007–2008 Consolidated State Performance Report (CSPR). • On an annual basis, analyze classroom level HQT data to determine hiring and professional development needs. • Implement an annual LEA-level needs assessment for professional development and hiring, as required in § 2122(c) of the ESEA. The needs assessment will be completed annually as part of the process of planning the use of Title II, Part A funds, and before any Title II, Part A funds are obligated or expended. • Develop an annual spending plan for the LEA Title II, Part A funds, to indicate how proposed spending addresses needs identified in the required needs assessment, as well as allowable uses of LEA funds described in § 2123 of the ESEA. • Develop an annual spending plan for SEA Title II, Part A funds that indicates how the proposed spending will be for allowable uses of SEA funds described in § 2113 of the ESEA. • As required in § 9501 of the ESEA, consult, on an annual basis, with all eligible private schools that wish to participate in the Title II, Part A program and ensure that equitable services to private school staff are provided with Title II, Part A funds to address their professional development needs as identified by the private schools. Consultation should occur before the start of each school year and must be part of the process of planning the use of Title II, Part A funds, and before any Title II, Part A funds are obligated or expended. Title IV, ESEA Task 11.0: Safe and Drug Free Schools Discretionary and State Grants Goal: To develop and implement procedures for a Safe and Drug-Free Schools (SDFS) strategy that PRDE will administer effectively and that takes into account need and quality programming supported by E:\FR\FM\28MYN2.SGM 28MYN2 30696 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices mstockstill on PROD1PC66 with NOTICES2 strengthened controls to ensure that Federal funds are spent in a timely manner and in full compliance with all applicable Federal requirements. Completion Date: June 1, 2008. Responsible Offices/Persons: Shirley Nunez, Anna Crespo, Regina Cibes. PRDE will implement the following steps that are designed to improve overall administration of the SDFS programs, including implementation of programs based on scientific research, and appropriate monitoring and internal controls to ensure that funds are used responsibly and in a manner consistent with all applicable statutory requirements and, among other things, ensure that large amounts of SDFS funds do not remain unspent: • Fully implement the Principles of Effectiveness provided under § 4115(a) of the ESEA. • Target SDFS resources, based on a needs analysis, to activities specific to funding priorities and grant requirements. • Develop and implement the Uniform Management Information and Reporting System (UMIRS) consistent with all statutory requirements based on framework developed by PRDE. • Improve oversight and monitoring strategies for program requirements, as well as financial management and internal controls. Task 12.0: Twenty-First Century Schools—After School Learning Centers (21st CCLC) Goal: To develop plans and procedures for spending, monitoring, and providing technical assistance. Completion Date: August 29, 2008 (unless an interim date is specified below). Responsible Offices/Persons: PRDE will develop and implement plans, procedures, and processes to ensure adherence to Federal requirements for the 21st CCLC program through the following steps: • Develop, implement, and submit an annual spending plan that includes procedures on how funds will be drawn down and how State set-aside funds will be used to support the program. Interim date: February 15, 2008. • Develop, implement, and submit an annual grant competition plan and schedule that outlines the activities that will be accomplished to ensure timely selection of providers. • Design and implement a plan that describes the procedures and processes that will be used to evaluate and assess the quality of projects developed by providers. • Create and implement a monitoring and technical assistance plan that VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 includes strategies for improving oversight of, and monitoring for, program requirements, providing technical assistance to providers, and monitoring and administering financial management and internal controls. Federal Student Assistance Task 13.0: Title IV of the Higher Education Act (HEA) Goal: To develop and implement procedures to ensure compliance with Federal Student Assistance regulations requiring accounting on an accrual, rather than cash, basis. Completion Date: March 31, 2009 (unless otherwise specified in the Corrective Action Plan). Responsible Office/Person: Felipe Rosa. PRDE will ensure compliance with Department regulations at 34 CFR 668.23(d), implementing Title IV of the HEA, that require all schools receiving funds under the HEA to submit financial statements prepared on an accrual basis, in accordance with U.S. Generally Accepted Accounting Principles (GAAP). Byrd Scholarship Program Task 14.0: Establish Effective Communication System To Administer Grant Funds Goal: To develop and implement an effective, ongoing system by which PRDE can communicate with Department staff in a timely manner to facilitate proper administration of Byrd Scholarship funds. Completion Date: March 31, 2008. Responsible Offices/Persons: Anna Crespo, Elaine Rosario. PRDE will address the deficiencies in its administration of Byrd Scholarship Program funds through the following steps: • Immediately establish an English speaking contact who would have the authority over the program to respond to Department officials directly, and in a timely manner, to discuss the administration of the Byrd Scholarship Program, and to whom Department officials can send information about the program. • Within thirty days, provide to the Department the Annual Performance Report (APR) on the newly approved form by the Office of Management and Budget, OMB Form #1840–0598, for the reporting period 2006 through 2007. • Ensure that information about the Byrd Scholarship Program is distributed to eligible recipients in a timely manner by resubmitting the Participation Agreement for review and approval by the Byrd Program manager. PO 00000 Frm 00010 Fmt 4701 Sfmt 4703 Individuals With Disabilities Education Act (IDEA) Task 15.0: Submit All Required Program Data Goal: Provide all data required by the Office of Special Education Programs’ June 15, 2007 State Performance Plan/ Annual Performance Report (SPP/APR) response letter, and that will be required subsequently to be issued in June 2008, June 2009, and June 2010. Interim Completion Dates: February 1, 2008; February 1, 2009. Completion Date: February 1, 2010. Responsible Offices/Persons: Miriam Merced, Ada Hernandez. PRDE will address the deficiencies in its administration of Parts B and C of the IDEA, and will submit data and otherwise demonstrate its compliance with requirements of the IDEA by demonstrating that: • PRDE develops individualized education programs (IEPs) for all children transitioning from Part C to Part B of the IDEA, and provides special education and related services by each child’s third birthday. • PRDE completes all evaluations and reevaluations within required timelines and eliminates the backlogs of students with disabilities needing evaluations to determine eligibility for special education and related services. • PRDE provides children served under the IDEA with needed assistive technology devices and services in a timely manner, and eliminates the backlog of students needing such devices and services. • PRDE resolves complaints within the required 60-day timeline (34 CFR 300.152(a)), or within the timeframe of an extension obtained under 34 CFR 152(b). • PRDE completes all due process hearings, as set forth under 34 CFR 300.515, within the required timelines. • PRDE resolves financial management issues, including addressing and resolving the use-offunds requirements related to transportation contracts. • PRDE submits timely and accurate data required under sections 616 (SPP/ APR) and 618 (State-reported data) of the IDEA. • Increase staff in PRDE to provide proper oversight of the IDEA State plan and ensure compliance with IDEA requirements at the local school level, by working with the Department to specify the number of special education staff who will be hired in each year of the compliance agreement to increase the number of staff above the number of special education staff at the time of the signing of the Agreement. E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices mstockstill on PROD1PC66 with NOTICES2 Internal Audit Task 16.0: Full Implementation of Internal Audit Office and Audit Committee Goal: To correct PRDE’s current deficiencies in its internal audit practices. Completion Date: December 31, 2008. Responsible Offices/Persons: Lourdes Cruz, Myrna Crespo, IAO Director. Pursuant to discussions between the Department and PRDE, and in order for PRDE to address the Department’s areas of concern regarding PRDE’s Internal Audit Office (IAO) and the Audit Committee, PRDE will correct the current deficiencies in its internal audit practices through the following steps within one year of the date of this Agreement: • Empowerment. Currently PRDE’s IAO and the Audit Committee are not ‘‘empowered’’ to carry out their duties and responsibilities as provided for in their charter and in the PRDE legislation establishing the IAO and the Audit Committee. PRDE and Puerto Rico must take expeditious action to ensure that the Committee is fully empowered to carry out its duties by the full implementation of the charter and the enabling legislation. • Organizational Misalignment. The IAO appears to report directly to the PRDE Secretary of Education rather than to the Audit Committee, based on the organizational chart for the IAO provided to the Department. This organization and reporting structure compromises the independence and objectivity of the IAO, which are key elements of the charter for the IAO. Moreover, the Government Auditing Standards (the so-called ‘‘Yellow Book’’) in section 3.21, state that a government audit organization’s ability to perform its work and report the results impartially can be affected by its place within the government. Whether performing work to report externally to third parties or internally to top management, audit organizations must be free from organizational impairments to their independence. Section 3.22 further states that government auditors can be presumed to be free from organizational impairments to independence when reporting externally to third parties. • Absence of Sufficient Budgets. It appears that sufficient funding is not being provided for the IAO and the Audit Committee to function properly and to conduct investigations and studies as provided for in the respective charters and in the enabling legislation. PRDE and Puerto Rico must request and ensure that such necessary funding is VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 provided so that the IAO and the Audit Committee are able to perform their duties. • Autonomy. As a result of organizational misalignment and as confirmed by Audit Committee members, currently, neither the Audit Committee nor the IAO appears to have the level of autonomy from PRDE that is necessary to effectively carry out their duties and responsibilities, as specified in their charters and in PRDE’s enabling legislation. Rather, the PRDE Secretary of Education has previously signed off on their reports, which is in clear violation of proper internal controls and internal audit principles and standards. • Staffing. Neither the IAO nor the Audit Committee is adequately staffed in sufficient numbers, both at the professional and the support staff levels, to permit them to effectively conduct their duties and responsibilities, as specified in their charters and in the enabling legislation, through specific action steps. Under this Agreement and in accordance with the action steps to be included in the Corrective Action Plans to be incorporated into this Agreement, PRDE will take immediate steps, including the following, to address these concerns: • Develop a work plan for the IAO that includes, at a minimum, review and assessment of all key items in this Agreement throughout the effective period of the Agreement. This work plan will be provided to the Audit Committee and the Department for review and comment and the approved version will be made available to the public through the IAO Internet site. • Issue a Memorandum or Directive that states clearly that all PRDE staff must cooperate with the staff of the IAO and the Audit Committee and respond appropriately and expeditiously to any requests submitted to them by the IAO or the Audit Committee. • Schedule a series of mandatory ‘‘All Staff’’ meetings for all PRDE managers and supervisors to communicate directly about the critical duties and responsibilities of the IAO and Audit Committee and to convey to all PRDE managers and supervisors that they must fully cooperate with the staff of IAO and the Audit Committee. • Realign the organizational relationships so that the IAO reports directly to the Audit Committee and not to the PRDE Secretary of Education, in order to ensure the IAO has full autonomy and independence to perform its required duties. • Provide all reports to the Department’s local Office of Inspector General staff at the same time as the PO 00000 Frm 00011 Fmt 4701 Sfmt 4703 30697 reports are provided to the Audit Committee, and, upon request by Department staff or oversight and monitoring staff of the Office of Inspector General, provide translations from Spanish to English of such IAO reports, to which PRDE has attested. • Make semiannual reports of all IAO activities available to the public through the Internet site. • Prepare results and status of corrective actions and provide these to the Audit Committee, the Department, and the public, in part so that the Department’s Office of Inspector General can provide appropriate feedback and recommendations on submitted reports to assist the IAO and the Audit Committee to come into compliance with all applicable audit requirements and with proper accounting principles. • Notify the Department in a timely manner of any actions taken or considered that may have the effect of diminishing the effectiveness of PRDE’s IAO or Audit Committee, including the ability of the IAO or Audit Committee to carry out duties and responsibilities provided for in their respective charters. The Department also recommends that PRDE and Puerto Rico consider the following additional steps to help PRDE and Puerto Rico ensure that there is a fully functioning IAO and Audit Committee, although the Department recognizes that these steps may require more time and effort, and may depend in part on the actions of others (such as the Governor, legislature, and Unions) to execute fully: • Increase the salaries for IAO members in order to be more competitive in recruiting and retaining the best possible candidates for office positions. • Consider elevating the position of the IAO Director to a position equal to that of other senior PRDE management, both with regard to organizational placement and salary. • Include in the annual PRDE budget appropriate funding for the projected work plan, materials, and staffing requirements for both the IAO and Audit Committee. The Parties to this Agreement, the U.S. Department of Education, the Puerto Rico Department of Education, and the Commonwealth of Puerto Rico, agree to faithfully carry out the terms of this Agreement, as set forth above. Effective Date and Modification of Agreement: This Compliance Agreement will take effect upon execution by all the Parties and may be modified or amended only E:\FR\FM\28MYN2.SGM 28MYN2 30698 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Raymond Simon, Deputy Secretary of Education. by mutual written agreement of all the Parties hereto. For the Commonwealth of Puerto Rico:llll/s/llll 12–17–2007 Date llll/s/llll ´ Honorable Anibal Acevedo-Vila, Governor, Sara Martinez Tucker, Under Secretary of Education. 12–17–2007 Date 12–17–2007 Date For the U.S. Department of Education:llll/s/llll Completion date Puerto Rico Department of Education Action Plan For Title I Assessment Compliance Agreement P.O. Box 190759, San Juan, Puerto Rico 00919–0759 • Tel.: (787) 759–2000 ext. 2749, 4749 • Fax: (787) 753–1804. The Department of Education does not discriminate in its activities, educational services or employment opportunities on the basis of race, color, sex, age, birth, national origin, social condition, political ideas, religious beliefs or any handicap. Date Dr. Rafael Aragunde-Torres, Puerto Rico Secretary of Education. Action steps Attachment A—Commonwealth of Puerto Rico Department of Education December 2007 12–17–2007 For the Puerto Rico Department of Education:llll/s/llll Attachments A and B Documentation Responsible office Estimated budget REQUIREMENT 1.0—Content Standards Development of rigorous academic content standards In English, Spanish, Mathematics and Science for each of the grades 3–8 and 11. Involve education stakeholders in the development of the academic content standards. Approve academic content standards in English, Spanish, Mathematics and Science for each of the grades 3–8 and 11. October 31, 2007 Agendas, attendee’s lists, Office of the Assistant SecMinutes, Training Power retary for Academic ServPoints, Content Standards. ices. November 10, 2007. Panel members, attendee’s lists, meeting minutes. November 10, 2007. Action steps that require budgeting have been completed. Circular Letter. mstockstill on PROD1PC66 with NOTICES2 REQUIREMENT 2.0—Academic Achievement Standards Develop with the help of external consultant the academic achievement standards for English, Spanish, Mathematics and Science for each of the grades 3–8 and 11. Develop with the help of external consultant the alternate academic achievement standards for students with the most significant cognitive disabilities for English, Spanish, Mathematics and Science for each of the grades 3–8 and 11. Involve education stakeholders in the development of the academic achievement standards and alternate achievement standards. VerDate Aug<31>2005 18:22 May 27, 2008 February 2009 ...... Minutes, Panel members attendee’s lists, PLDs for English, Spanish, Mathematics and Science, cut scores. Office of the Assistant Secretary for Academic Services. 2007–2008 $10,000. February 2009 ...... Minutes, Panel members attendee’s lists, PLDs for alternate achievement standards for English, Spanish, Mathematics and Science, cut scores. Office of the Associate Secretary for Special Education. 2008–2009 $500,000 2009–2010 $60,000. July 2009 .............. Panel members attendee’s lists, meeting minutes. Jkt 214001 PO 00000 Frm 00012 Fmt 4701 Sfmt 4703 Contract External Consultants and Vendors. E:\FR\FM\28MYN2.SGM 28MYN2 30699 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Action steps Completion date Documentation Approval of academic achievement standards and alternate academic achievement standards for students with the most significant cognitive disabilities for English, Spanish, Mathematics and Science for each of the grades 3–8 and 11. Revisit with the help of external consultants the academic achievement standards and the alternate achievements standards for English, Spanish, Mathematics and Science for each of the grades 3–8 and 11. July 2009 .............. Memorandum stating the policy that the State’s academic achievement standards apply to all students. July 2010 .............. Responsible office Estimated budget Minutes, Panel members attendee’s lists, and PLDs. REQUIREMENT 4.0—Technical Quality mstockstill on PROD1PC66 with NOTICES2 Convene a TAC composed of five national experts to advise on the technical quality of the assessments. State assessment staff will develop a validity argument stating the purposes of the assessments and delineating the types of uses and decisions most appropriate to each assessment. PRDE will consider contracting to conduct a variety of studies as deemed appropriate and identified by the TAC such as: bias reviews, DIF analysis, confirmatory factor analysis, cognitive labs, Cronbach’s alpha, SEM, reliability at cut points, generalizability to evaluate inter-rater agreement for scoring of CR items. Over the course of the year 2008 we will provide more details as to the studies that will be done as advised by the TAC. Analysis of the efficacy and validity of accommodations for the PPAA including descriptions and guidelines for linguistic accommodations. January 2008 ........ April 2008 ............. July 2008 .............. List of TAC members, attendee’s list, agenda, meeting minutes. Office of the Undersecretary for Academic Affairs Assessment Division. January 2008 ........ Meeting minutes, Memorandum of state policy. Evaluation and Planning Unit July 2008–2010 .... TAC recommendations and planning schedules. Contract External Consultants and Vendor. April 2008 ............. Analysis of the efficacy and validity of accommodation use and interpretation of data. Develop a technical manual that will document the technical quality of the assessments. December 2007 .... Review committee’s notes, findings and recommendations, Guidance documents, Memorandum, Agenda, training material and attendee’s list, documentation of on site visits and follow ups to training. Sampling plan and student selection, Final Report and recommendations. VerDate Aug<31>2005 16:42 May 27, 2008 July 2008 .............. Jkt 214001 PO 00000 Recommendations from TAC on the table of contents required of the 2008 Technical Manual, Technical Manual 2008. Frm 00013 Fmt 4701 Sfmt 4703 E:\FR\FM\28MYN2.SGM 28MYN2 2007–2010 $350,000 per year 2007–2008 $400,000. 2008–2009 $600,000 2009–2010 $600,000. 30700 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Action steps Completion date Documentation Responsible office Estimated budget REQUIREMENT 5.0—Alignment mstockstill on PROD1PC66 with NOTICES2 Develop blueprints that reflect the standards in terms of content and DOK. Collect panelists ratings for items in the item bank on content match and DOK. Analyze with an external consultant the alignment on a set of scorable items. Convene a state assessment advisory committee to oversee the new PPAA test development and provide recommendations, decision options, alternative choices, best practices and emerging technical knowledge and outlining appropriate technical documentation required for assessment and accountability practices. Select contractor for the development of test items that will ensure appropriate categorical concurrence, balance of representation, range of representation and depth of knowledge of our revised standards. Schedule quarterly state assessment advisory committee meetings to address issues related to overall test development activities and fulfilling compliance agreement requirements. Convene the state assessment advisory committee composed of the Undersecretary, Auxiliary Secretary for Academic Services, Program Directors and Assessment Staff to provide recommendations to the Secretary for the approval of the standards, grade level expectations and test blueprints. Convene a technical advisory committee (TAC) to provide recommendations in the PPAA and PPEA test development process. Approval of the standards, grade level expectations and test blueprints. October 2007 ........ PPAA Blueprints .................. July 2008 .............. Minutes of Panelists reviews and ratings. July 2009 .............. Study findings ...................... August 10, 2007 ... Committee member roster ... September 28, 2007. Signed contract or other signed procurement document. 2009–2010 $16.5M (PPEA contract 3M PPAA contract 8M Fall Field Test 5M). September 28, 2007. December 17, 2007. March 31, 2008 .... June 20, 2008 ...... Meeting minutes and recommendations. Contract External Consultants and Vendors. October 17, 2007 Assessment committee member roster, Meeting minutes and documentation of comments. January, 2008 ....... Roster and qualifications of TAC Members, invitational letters. October 31, 2007 Evidence of approval by the Secretary of Education. Statewide notification of revised academic content standards and grade level expectations. PRDE staff training on new standards and grade level expectations. November 10, 2007. Memorandum ....................... Office of the Undersecretary for Academic Affairs Assessment Division. December 19, 2007. Meeting invitations, Agendas, PPT presentations, training material and attendee’s list. Evaluation and Planning Unit. Frm 00014 E:\FR\FM\28MYN2.SGM VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PO 00000 Fmt 4701 Sfmt 4703 Office of the Undersecretary for Academic Affairs Assessment Division. Evaluation and Planning Unit Office of the Assistant Secretary for Academic Services. Office of the Associate Secretary for Special Education. 28MYN2 2007–2008 $14.8M (Item development contract—5.5M. (PPEA contract—3M PPAA contract—4.7M). 2008–2009 $11.6M (PPEA contract 3M PPAA contract 8M). Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Action steps Completion date Documentation Responsible office mstockstill on PROD1PC66 with NOTICES2 Constitute school district training teams composed of school district superintendent, two auxiliary superintendents, one elementary and one secondary level school director, Spanish, Math and English content area supervisors, special education supervisor, Science facilitator and a librarian. Convene an item review committee to review the existing PPAA item bank to consider the recoding of the current items to align with the new standards and GLEs. State assessment advisory committee review of the TAC suggestions to incorporate recommendations to the work plan. Convene a committee to study the need to revise the standards for the adequate yearly progress measures. Occasional Focal Group meetings for ongoing review of alignment issues to ensure content match and appropriate DOK levels and collecting evidence on ongoing review and item development process. Conduct PPAA item writing workshops with consultants to develop passages, items and scoring rubrics that will address the changes to the new content standards and grade level expectations. Teacher and school personnel training on new standards and grade level expectations. PPEA standard validation process to review cut scores that will adjust to rubric changes in 2008 scoring and reporting based on the progress dimension. December 19, 2007. Roster of school district training teams. January 2008 ........ Meeting minutes, attendee’s list and recommendations. July 2008 .............. TAC recommendations, committee meeting minutes. January 2008 ........ Study results and recommendations. February 2008 ...... June 2008 ............. September 2008 ... December 2008 .... May 2009 .............. October 2009 ........ Meeting minutes, attendee’s list and recommendations. February–June 2008. Agenda, PPT presentation, notes on work accomplished, evaluation sheets and attendee’s list. March 31, 2008 .... Meeting invitations, Agendas, PPT presentations and attendee’s list. February 2008 ...... April 2008 ............. Agenda, PPT, attendee’s list, PLDs and cut scores and standard setting technical report. Convene a panel to review and revise the performance level descriptors based on the new standards and GLEs with the help of external consultants. Collect and use samples of portfolios for the new PLD creation. Complete the PLDs after standard setting. April 30, 2008— December 2008. February 2009 ...... Panel roster, meeting minutes and recommendations. Office of the Undersecretary for Academic Affairs Assessment Division. July 2009 .............. PLDS .................................... Office of the Assistant Secretary for Academic Services. Revisit PLDs with the help of external consultants. July 2010 .............. Panels recommendations. VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PO 00000 Frm 00015 Fmt 4701 Sfmt 4703 Office of the Assistant Secretary for Academic Services. E:\FR\FM\28MYN2.SGM 28MYN2 30701 Estimated budget 30702 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Completion date Content and Sensitivity meeting with teachers and consultants to revise new passages and items. Conduct Content Grade Alignment with teachers and external consultants for all subjects and grades to develop grade level instructional and assessment activities for each of the grade level performance standards for students who participate in the PPEA including a resource guide for teachers. Revise with the help of external consultants the PPEA to align to the new academic content standards. Technical assistance form NAAC on the pro’s and con’s of different PPEA testing strategies to be considered in the 2009 PPEA test design. PPEA Stakeholder meetings composed of representatives from special and regular educators, content experts, administrators, university staff and parents to review the PPEA assessment requirements, NAAC recommendations, timelines and test materials development including the content grade alignment recommendations, the grade level performance standards and recommendations for changes and improvements. Develop with our vendor a new teacher’s guide and resource manual for 2009 PPEA administration reflecting the new grade level performance standards and the requirements of the PPEA. Prepare teacher training material for the PPEA 2008– 2009 administration. mstockstill on PROD1PC66 with NOTICES2 Action steps June 2008 ............. Agenda, PPT presentation, attendee’s list and recommendations. February 2008 ...... Agenda, PPT presentation, attendee’s list and recommendations. July 2008 .............. PPEA teacher’s guide .......... PPEA Technical Manual. June 2008 ............. NAAC TA notes. July 2008 .............. Stakeholder roster, attendee’s list and suggestions. July 2008 .............. Revised Teacher’s Guide and Resource Manual. July 2008 .............. Teacher Training Materials. July 2008 .............. September 2008 ... Meeting minutes, attendee’s list and recommendations. Agenda, TT Material, attendee’s lists. October 2008 ........ PPEA testing schedule. August–September 2008. Writing Test Forms. Review and approval of the new item bank. Conduct PPEA teacher trainings that will include an overview of the assessment process, participation guidelines, requirements and new grade level performance standards. PPEA testing on new standards begins. PPAA Forms are built for the Spring 2009 tests that will address the changes to the content standards and expectations. VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PO 00000 Documentation Frm 00016 Fmt 4701 Sfmt 4703 Responsible office Office of the Associate Secretary for Special Education. E:\FR\FM\28MYN2.SGM 28MYN2 Estimated budget Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Completion date Documentation Responsible office PPAA Writing forms for Spanish and English test review and approval. PPEA Follow up Teacher Training emphasizing the required new grade level performance standard to be assessed. Final review and approval of all PPAA forms. September 2008 ... Forms approval .................... October 2008 ........ Agenda, TT Material, attendee’s lists. Office of the Undersecretary for Academic Affairs Assessment Division. Evaluation and Planning Unit. October 2008 ........ Forms approval .................... PPAA Spring 2009 Census Test Production. Disseminate schedule for the PPAA Spring 2009 test administration. PPAA Pretest Workshop ....... December 2008– January 2009. January 2009 ........ Census Test. January 2009 ........ Administer the PPAA Writing Tests. Conduct PPAA Writing Rangefinding. February 2009 ...... Score the PPAA Writing Tests. Closing of PPEA administration aligned to new standards and GLEs. PPAA Census Test Administration for all subjects. PPAA Rangefinding for all other subjects. March 2009 .......... Agenda, PPT, training material attendee’s list. Program for test administration. Agenda, PPT presentation, attendee’s list and scoring rules. Scorer information, Scoring results. Portfolios developed based on new standards. PPEA Rangefinding for all subjects. March 2009 .......... PPEA scoring on new standards. PPAA Scoring of all other subjects. PPAA Census test item statistics review. PPAA Standard Setting for all grades and subjects. April 2009 ............. PPEA Standard Setting ......... mstockstill on PROD1PC66 with NOTICES2 Action steps May 2009 .............. PPEA new score reporting and PPAA Reporting of test results. PPEA Stakeholder meeting to review the assessment activities for the 2008– 2009 administration, timelines for the next assessment year, participation guidelines, grade level performance standards requirements and examples and make recommendations for changes and improvements. PPAA Fall Field Test Production. Convene a work group to review and approve PPAA fall field test forms. June 2009 ............. VerDate Aug<31>2005 16:42 May 27, 2008 February 2009 ...... March 2009 .......... March/April 2009 .. March/April 2009 .. May 2009 .............. May 2009 .............. Memorandum, Test Administration Schedule. Office of the Assistant Secretary for Academic Services. Office of the Associate Secretary for Special Education. Program for test administration. Agenda, PPT presentation, attendee’s list and scoring rules. Agenda, PPT presentation, attendee’s list and scoring rule. Scoring results and reports. Office of the Undersecretary for Academic Affairs Assessment Division. Statistical analysis and reports. Agenda, PPT, attendee’s list, standard setting technical report. Agenda, PPT, attendee’s list, performance level descriptors and cut scores and standard setting technical report. Reports. Evaluation and Planning Unit. July 2009 .............. Stakeholder roster, attendee’s list and suggestions. June–July 2009 .... Test Forms. July 2009 .............. Office of the Assistant Secretary for Academic Services. Office of the Associate Secretary for Special Education. Test form approval. Jkt 214001 PO 00000 Frm 00017 Fmt 4701 Sfmt 4703 E:\FR\FM\28MYN2.SGM 28MYN2 30703 Estimated budget 30704 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Action steps Completion date Fall 2009 standalone PPAA Field Test. Scoring of PPAA Fall Field Test. PPAA Field test item and statistics review. 2010 PPAA Test Development and PRDE final review and approval. 2010 PPAA Test Production September 2009 ... Field Test Program. October 2009 ........ Scoring results and reports. October–Nov. 2009. December 2009 .... Statistical analysis and reports. Test review notes and final approval. December 2009— January 2010. February 2010 ...... 2010 Tests Booklets. PPAA Rangefinding Meeting March 2010 .......... Office of the Undersecretary for Academic Affairs Assessment Division. Test data and reporting reviews and data quality controls. April 2010 ............. Reporting of test results ........ June 2010 ............. Contract experience reviewers to conduct an evaluation of the quality of alignment on the new tests via an external alignment study. Conduct a PLD validity study February–June 2010. Agenda, PPT presentation, attendee’s list and scoring rules. Review notes and findings Processing, Scoring and Reporting Quality Control Checklist. Agenda, PPT presentation, attendee’s list and scoring rules. Alignment Study ................... Study findings ...................... Office of the Associate Secretary for Special Education. 2010 PPAA Pretest Workshop. June 2010 ............. Documentation Responsible office Estimated budget Agenda, PPT, attendee’s list. Evaluation and Planning Unit. Office of the Assistant Secretary for Academic Services. REQUIREMENT 6.0—Inclusion July 2008 .............. July 2009 .............. July 2010 .............. Reports that specify the participation rates and methods of calculation. Evaluation and Planning Unit July 2008 .............. Guidelines and policy documents. Qualitative review of the existing accommodations by type to address their efficacy and use for LSP students. Incorporate the expert panel and external consultant recommendations in the development of guidance documents and LSP participation plans. Revision of the accommodations manual to include accommodations for LSP students. mstockstill on PROD1PC66 with NOTICES2 Review assessment data to document participation of all students in the assessments. Review state guidelines for inclusion of all students. December 2007 .... Review committee’s notes, findings and recommendations. Office of the Assistant Secretary for Academic Services. Office of the Associate Secretary for Special Education. January 2008 ........ Guidance documents ........... Title III Director .................... January 2008 ........ Revised Accommodations Manual. Incorporate the expert panel and external consultant recommendations in the state’s review of its policy on the use of accommodations for Limited Spanish Proficient (LSP) students. February 2008 ...... Memorandum ....................... Training for educators on accommodations selection and use. July 2008 .............. Agenda, training material and attendee’s list. VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PO 00000 Frm 00018 Fmt 4701 Sfmt 4703 Evaluation and Planning Unit Office of the Assistant Secretary for Academic Services. Office of the Associate Secretary for Special Education. Title III Director. E:\FR\FM\28MYN2.SGM 28MYN2 2007–2008 $335.000. 2008–2009 $150,000. 2009–2010 $100,000. Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Completion date Evaluation of the effectiveness of training and the provision of technical assistance as needed to support appropriate accommodations selection and use. Convene a panel of experts to review the linguistic accommodations recommended and best practices and accommodations for LSP students. Review the recent July 2007 results to the LAS LINKS ˜ Espanol, Spanish language proficiency test, to gain a better understanding of our LSP student population and identify their linguistic background, their experiences in formal academic settings, and their distribution across grade levels. Convene a panel of linguistic experts to select the best accommodations after obtaining a comprehensive knowledge of the LSP student population’s needs. Conditions that need to be explored to gain a better understanding of our LSP student population, considering the PRDE context, are the following: 1. Student’s academic Spanish language proficiency, 2. First ‘‘academic’’ language development, 3. Prior formal schooling, and, 4. The length of time the student has resided in Puerto Rico. mstockstill on PROD1PC66 with NOTICES2 Action steps April 2008 ............. Documentation of on site visits and follow ups to training. September 2007 ... Roster of panel members, meeting minutes, work plan and recommendations. September 2007 ... Profile of LSP students. October 2007 ........ Roster of panel members, meeting minutes, work plan and recommendations. Develop guidelines with the help of external consultant to identify appropriate accommodations based on the student’s performance and linguistic listening, speaking, reading and writing skills. Refine accommodation policy for LSP students to ensure maximum accessibility to the assessment. Continue participating in the LEP partnership and follow up on upcoming recommendations and best practices for LSP Students. Disseminate revised policy and responsibilities regarding the LSP student participation and expanded linguistic accommodations use in large scale and instructional assessments. February 2008 ...... Developed guidelines .......... February 2008 ...... Policy statements. Ongoing ................ Literature reviews of best practices. March 2008 .......... Memorandum. VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 PO 00000 Documentation Frm 00019 Fmt 4701 Sfmt 4703 Responsible office Evaluation and Planning Unit Office of the Assistant Secretary for Academic Services. Office of the Associate Secretary for Special Education. Title III Director. E:\FR\FM\28MYN2.SGM 28MYN2 30705 Estimated budget 30706 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Action steps Completion date Documentation Training on use of guidelines for the selection of accommodations, procedures for providing testing accommodations and documentation requirements. Monitor accommodations selection and use in state assessments. Stakeholder meeting to obtain recommendations for additional accommodations if needed to be used with the 2009 assessments. March 2008 .......... Agenda, training material and attendee’s list. April 2008 ............. Monitoring findings. June 2008 ............. Responsible office Estimated budget Meeting minutes, recommendations and attendee’s list. REQUIREMENT 7.0—Assessment Reports Produce an interpretive guide that facilitates interpretation of assessment data. Yearly ................... Interpretive Guide ................ Evaluation and Planning Unit Produce individual student, school, region and island wide reports. Conduct post-test workshops for training on interpretation and use of assessment results. Yearly ................... Reports ................................ Office of the Undersecretary for Academic Affairs Assessment Division. Yearly ................... Training materials ................ * Budget Summary The Puerto Rico Department of Education will be needing an estimated PPAA scoring and reporting $2.4M PPEA scoring and reporting $1.4M 2009–2010 PPAA scoring and reporting $2.4M PPEA scoring and reporting $1.4M (Costs are included in the test vendor’s contracts). budget of approximately $45.8 M to cover the expenses for the tasks outlined in this three year action plan. Critical element 2.0 4.0 5.0 6.0 7.0 2007–2008 PPAA scoring and reporting $1.2M PPEA scoring and reporting $1.4M 2008–2009. 2007–2008 2008–2009 2009–2010 .......................................................................................................................................... .......................................................................................................................................... .......................................................................................................................................... .......................................................................................................................................... .......................................................................................................................................... $10,000.00 400,000.00 12.2 M 335,000.00 2.6 M $500,000.00 600,000.00 8.0 M 150,000.00 3.6 M $60,000 600,000.00 12.9 M 100,000 3.6 M Total ................................................................................................................................ 15.6 M 12.9 M 17.3 M The funding sources will be approximately 35% federal dollars and 65% state dollars. * Puerto Rico and the U.S. Department of Education reserves the right to review the estimated budget submitted according to the needs that may arise during the plan implementation process. Attachment B—Puerto Rico Department of Education Audit Committee Charter mstockstill on PROD1PC66 with NOTICES2 Organization This charter governs the operations of the Audit Committee (‘‘the Committee’’) of the Department of Education of Puerto Rico, (PRDE). The Committee shall review and reassess the charter at least every two years. The Committee shall consist of five members organized VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 as described in the law. Members of the Committee shall be considered independent as long as they do not accept any consulting, advisory, or other compensatory fee from PRDE and are not affiliated persons of PRDE or its subsidiaries. All Committee members shall be financially literate, and at least one member shall have wide experiences in auditing matters. PO 00000 Frm 00020 Fmt 4701 Sfmt 4703 Purpose The Audit Committee shall provide assistance to PRDE Management in fulfilling its oversight responsibility to the State and Federal Government and others relating to: the integrity of PRDE statements, the financial reporting process, the systems of internal accounting and financial controls, the performance of the PRDE internal audit function independent auditors, the E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices independent auditors’ qualifications and independence, and PRDE’s compliance with ethics policies and regulatory requirements. In so doing, it is the responsibility of the Committee to maintain free and open communication among the Committee, independent auditors, the internal auditors, and Management of the PRDE. In discharging its oversight role, the Committee is empowered to investigate any matter brought to its attention with full access to all books, records, facilities, and personnel of PRDE and the authority to engage independent counsel and other advisers as it determines necessary to carry out its duties. mstockstill on PROD1PC66 with NOTICES2 Meetings The Committee will hold at least four meetings annually and will meet in separate executive sessions with PRDE management, independent auditors, and internal audit department representatives to review and resolve matters of concern presented to the Committee. The Committee may meet as many additional times as the Committee deems necessary or appropriate. Reports of all meetings shall be made to the Governor of Puerto Rico and the Secretary of Education. Duties and Responsibilities The primary responsibility of the Audit Committee is to oversee PRDE’s financial reporting process and to report the results of its activities to the Governor of Puerto Rico. While the Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Committee to plan or conduct audits or to determine that PRDE operations are accurate and in accordance with Laws and Regulations. Management is responsible for the preparation, presentation and integrity of PRDE financial statements; for the use of appropriate accounting principles and reporting policies by PRDE; and for the application of the Laws and Regulations that govern their operation. The Internal Audit Office as well as the independent auditors are responsible for auditing PRDE operations and reports regarding compliance with applicable laws and regulations. The Committee, in carrying out its responsibilities, believes its policies and procedures should remain flexible, so that it can better respond to changing conditions and circumstances. The Committee should take appropriate actions to set the overall tone for quality financial reporting, effective risk management practices, and ethical behavior. The following shall be the principal duties and responsibilities of VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 the Committee. These are set forth as a guide with the understanding that the Committee may supplement them as appropriate. • The Committee will ratify the appointment, termination and compensation of the Chief Auditing Executive, (CAE). The selection and recommendation of the CAE is the responsibility of PRDE management. • The Committee will review and discuss with the CAE and appropriate staff members of the internal auditing office: Æ The plans for, and scope of, their ongoing audit activities, and Æ The annual report of the audit activities, examinations and results thereof of the internal auditing department. • The Committee shall be directly responsible for the appointment and termination (subject, if applicable, to PRDE ratification), compensation, and oversight of the independent auditors, including resolution of disagreements between Management and the auditors regarding the operation reporting. The Committee shall evaluate the independent auditors’ qualifications, performance, and independence (including that of the lead audit partner) and shall periodically consider the rotation of the lead audit partner and the independent audit firm. The Committee shall pre-approve all audit and other related services such as agreed-upon procedures used by the independent auditors and shall not engage the independent auditors to perform non-audit services prescribed by law or regulation. • At least annually, the Committee shall obtain and review a report by the independent auditors describing: Æ The independent auditors’ internal quality control procedures; Æ Any material issues raised by the most recent internal quality control review of the independent auditors, or by any inquiry or investigation by governmental or professional authorities within the preceding five years, regarding one or more independent audits carried out by the firm, and any steps taken to deal with any such issues; and Æ All relationships between the independent auditor and PRDE (to assess the auditors’ independence). • The Committee shall discuss with the independent auditors the overall scope and plans for their respective audits, including the adequacy of staffing and compensation. Also, the Committee shall discuss with management, the internal auditors and financial controls including PRDE policies and procedures to assess, PO 00000 Frm 00021 Fmt 4701 Sfmt 4703 30707 monitor and manage risk, and its legal and ethical compliance programs. • The Committee shall periodically meet separately with Management, the internal auditors, and the independent auditors to discuss issues and concerns warranting the Committee’s attention. The Committee shall provide sufficient opportunity for the internal auditors and the independent auditors to meet privately with members of the Committee. The Committee shall review with the independent auditors any audit problems or difficulties and Management’s response. • The Committee shall receive the reports from the independent auditor on the critical policies and practices of PRDE and all alternative treatments of financial information with accounting principles that have been discussed with Management. • The Committee shall establish procedures for the receipt, retention, and treatment of complaints received by PRDE regarding accounting, internal accounting controls or auditing matters and the confidential anonymous submission by employees of PRDE of concerns regarding questionable accounting or auditing matters. Internal Control Matters • The Committee shall discuss with Management policies with respect to risk assessment and risk management. Although it is Management’s duty to assess and manage the PRDE’s exposure to risk, the Committee needs to discuss guidelines and policies to govern the process by which risk assessment and management is handled and review the steps Management has taken to monitor and control PRDE risk exposure. • The Committee shall establish regular and separate systems of reporting to the Committee by Management and by the independent auditor, regarding any significant judgments made in Management’s preparation of the financial statements and the view of each as to the appropriateness of such judgments. The Committee shall review with an independent accountant and Management the extent to which changes or improvements in financial or accounting practices have been implemented. This review should be conducted at an appropriate time subsequent to implementation of changes or improvements, as decided by the Committee. • The Committee shall advise the Governor about PRDE policies and procedures for compliance with applicable laws and regulations and PRDE code(s) of conduct. E:\FR\FM\28MYN2.SGM 28MYN2 30708 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices • The Committee shall periodically discuss with the Secretary of Education, the Under Secretary of Administration and other Management officials as requested by the Committee (a) significant deficiencies in the design or operation of the internal controls that could adversely affect PRDE’s ability to record, process, summarize, and report financial data, and (b) any fraud that involves Management or other employees who have a significant role in PRDE internal controls. Annual Evaluation Procedures The Committee shall annually assess its performance to confirm that it is meeting its responsibilities under this Charter. In the review, the Committee shall consider, among other things, (a) the appropriateness of the scope and content of this Charter, (b) the appropriateness of matters presented for information and approval, (c) the sufficiency of time for consideration of agenda items, (d) frequency and length of meetings and (e) the quality of written materials and presentations. The Committee may recommend to PRDE such changes to this Charter as the Committee deems appropriate. The Committee may also evaluate its objectivity, knowledge of PRDE operations, and judgment, as well as members’ attendance, preparation, and participation in meetings. mstockstill on PROD1PC66 with NOTICES2 Investigations and Studies The Committee shall have the authority and sufficient funding to retain special legal, accounting or other consultants (without seeking PRDE approval) to advise the Committee. The Committee may conduct or authorize investigations into or studies of matters within the Committee’s scope of responsibilities as described herein, and may retain, at the expense of PRDE, independent counsel or other consultants necessary to assist the Committee in any such investigations or studies. Miscellaneous Nothing contained in the Charters is intended to expand applicable standards of liability under statutory or regulatory requirements for PRDE’s Secretary or members of the Committee. The purposes and responsibilities outlined in this Charter are meant to serve as guidelines rather than as inflexible rules, and the Committee is encouraged to adopt such additional procedures and standards as it deems necessary from time to time to fulfill its responsibilities. This Charter, and any amendments thereto, shall be displayed on the PRDE web site and a printed VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 copy of such shall be made available to any person who requests it. To the extent not prohibited by law, the President of the Committee may represent the entire Committee for purposes of receiving reports, performing reviews, and pre-approving the scope of other audit services to be performed by the independent auditors and the fees relating thereto, provided that a report on all such activities shall be presented to the full Audit Committee at its next meeting. Approved by: Nilsa Clas, President, Audit Committee. Rafael Aragunde Torres, Secretary, Department of Education. Puerto Rico Department of Education Internal Audit Office—Internal Audit Office Charter Introduction Internal auditing is an independent appraisal activity established within the Department of Education of Puerto Rico (PRDE) to examine and evaluate its activities and operations. The objectives of internal auditing are to assist PRDE management in the effective discharge of their responsibilities by furnishing them with analyses, appraisals, recommendations, counsel, and information concerning the activities reviewed and by promoting effective control at reasonable cost. Mission Statement The mission of the internal audit office is to provide independent, objective assurance and consulting services designed to add value and improve the organization’s operations. It helps the organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes. Authority and Responsibilities Authorization to the Internal Audit Office and its Staff is granted for full and complete access to any of PRDE’s records (either manual or electronic), physical properties, and personnel relevant to a review. Documents and information given to internal auditors during a periodic review will be handled in the same prudent manner as by those employees normally accountable for them. Scope of Audits The Internal Auditor shall have the authority to conduct audits in all of PRDE’s departments, programs, activities, and areas. The Internal PO 00000 Frm 00022 Fmt 4701 Sfmt 4703 Auditor’s activities shall generally consist of: A. Reviewing activities and programs to ensure compliance with applicable policies, procedures, laws and regulations; B. Reviewing activities and programs to ensure that they are being conducted in a manner to efficiently and effectively accomplish the objectives intended by PRDE; C. Reviewing the reliability and integrity of financial and operating information and the means used to identify, measure, classify, and report such information; D. Verifying that funds are being expended in compliance with applicable laws and in an efficient and effective manner; E. Verifying that revenues are properly collected, deposited, and accounted for; F. Verifying that resources, including funds, property, and personnel, are adequately safeguarded, controlled, and used in an effective and efficient manner; G. Confirming that there are adequate operating and administrative procedures and practices, accounting internal control systems, and that internal management controls have been established by management; H. Reviewing whether risks are adequately identified and managed; I. Determining whether programs, plans and objectives have been meet. With the exception of special audits and those audits requiring the element of surprise, auditees will receive advance notice of planned audits, and the Internal Auditor will make an effort to schedule audits at mutually convenient times. Notification of special audits will be given as appropriate. Standards of Practices and Code of Ethics The Internal Audit Office will meet or exceed the Generally Accepted Governmental Auditing Standards, the Standards for the Professional Practice of Internal Auditing and the Code of Ethics of The Institute of Internal Auditors. These documents are included as supplements to this charter. Organization The Internal Audit Office will report administratively to the Secretary of Education and functionally directly to the Audit Committee. The administrative reporting will not, in any manner, impinge on the independence of the audit function as more fully described in the following sections. The Office of the Comptrollers and Ethics Affairs will respond to the Internal E:\FR\FM\28MYN2.SGM 28MYN2 Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / Notices Audit Office and will be in charge of all matters related to prevention and ethics. Independence Internal Audit Office activities must be free from outside influence, including with regard to scope, procedures, frequency, time or the content of the reports, in order to ensure the independence necessary to develop an objective report. The internal auditor cannot have any direct operational responsibility or authority over any activity that could be subject to audit. Auditors cannot develop or install systems or procedures, prepare registries, or supervise any activity they will audit. Objectivity Objectivity is an independent mental attitude which internal auditors should maintain in performing audits. Internal auditors are not to subordinate their judgment on audit matters to that of others. Objectivity requires that internal auditors perform audits in such a manner that they have an honest belief in their work product and that no significant quality compromises are made. Internal auditors are not to be placed in situations in which they feel unable to make objective professional judgments. mstockstill on PROD1PC66 with NOTICES2 Audit Annual Work Plan Annually, the Chief Auditing Executive will submit to the Audit Committee and the Secretary of Education an itinerary of the Internal Audit Office’s scope of work for the next year. This itinerary will be based on the priorities of the audit universe using relevant risk factors. Any deviation to the work plan must be approved by the Audit Committee and communicated to the Secretary of Education. The Committee will be responsible for the approval of the annual audit work plan. The Secretary of Education can recommend the inclusion of additional aspects to be considered in this audit plan. The Committee will review the VerDate Aug<31>2005 16:42 May 27, 2008 Jkt 214001 recommendation and will make the decision whether or not to include the areas recommended. Audit Reports A written audit report will be prepared and issued by the Chief Auditing Executive following the conclusion of each audit. Once finalized, the report will be distributed as appropriate. The manager of the activity or department receiving the report will respond to any recommendations within thirty days. The response will indicate what actions were taken regarding specific report findings and recommendations. If a response is not received within thirty days, the Chief Internal Auditor will contact the Deputy Secretary of Administration for assistance in resolving the matter. Audit Reports to the Audit Committee A. Each audit will result in a written final report. B. The Internal Audit Office shall submit copies of each audit report to the Audit Committee and shall retain a copy as a permanent record. C. The Internal Audit Office shall include in the audit reports, where applicable: 1. A precise statement of scope encompassed by the audit; 2. A statement that the audit was performed in accordance with generally accepted auditing standards; 3. A statement of the time frame covered by the audit; 4. A statement of significant audit findings including a statement of the underlying causes, evaluation criteria used, and the current and prospective significance of the findings; 5. Statements of response submitted by the auditees relevant to the audit findings; 6. Recommendations for additional necessary or desirable action. Continued Education All Auditors shall take 40 credit hours of continued education at least every PO 00000 Frm 00023 Fmt 4701 Sfmt 4703 30709 two years. Of those 40 hours, at least 24 must be directly related to audit themes. The Internal Audit Office will be responsible for accounting for these hours and coordinating the different courses and workshops to assure compliance. Confidentiality All information related to an audit will be managed with the strictest confidentiality. This information cannot be use for purposes other than to express an opinion over the operation that has been audited. No auditor is authorized to solicit any information that is unrelated to an aspect being evaluated in the normal course of an audit being performed. The disclosure of confidential information constitutes a violation of the Code of Ethics, the Standards for the Audit Profession, and the Internal Rules of the Internal Audit Office. Due Professional Care All work performed by the Internal Audit Office will be performed with due professional care following practice standards. Effective Date This charter will be effective from the date of approval by the Secretary of Education and the Audit Committee. This charter will replace the one approved by the Secretary of Education on July 2, 2001. Dated: May 18, 2007. Presented by: ´ Eda L. Velazquez-Caraballo, Chief Audit Executive. Nilsa Clas, President, Audit Committee. Approved By: Rafael Aragunde Torres, Secretary of Education. [FR Doc. E8–11852 Filed 5–27–08; 8:45 am] BILLING CODE 4000–01–P E:\FR\FM\28MYN2.SGM 28MYN2

Agencies

[Federal Register Volume 73, Number 103 (Wednesday, May 28, 2008)]
[Notices]
[Pages 30688-30709]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-11852]



[[Page 30687]]

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Part III





Department of Education





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Compliance Agreement; Notice

Federal Register / Vol. 73, No. 103 / Wednesday, May 28, 2008 / 
Notices

[[Page 30688]]


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DEPARTMENT OF EDUCATION


Compliance Agreement

AGENCY: Department of Education.

ACTION: Notice of written findings and compliance agreement with the 
Commonwealth of Puerto Rico and the Puerto Rico Department of 
Education.

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SUMMARY: This notice is being published in the Federal Register 
consistent with section 457(b)(2) of the General Education Provisions 
Act (GEPA). Section 457 of GEPA authorizes the U.S. Department of 
Education (the Department) to enter into a compliance agreement with a 
recipient that is failing to comply substantially with Federal program 
requirements, and for whom the Department determines that full 
compliance is not feasible until a future date. Section 457(b)(2) 
requires the Department to publish written findings leading to a 
compliance agreement, with a copy of the compliance agreement, in the 
Federal Register. If a recipient fails to comply with the terms and 
conditions of a compliance agreement, the Secretary may take any action 
authorized by law with respect to the recipient.
    On December 17, 2007, the Department entered into a three-year 
compliance agreement (the Agreement) with the Commonwealth of Puerto 
Rico (Puerto Rico) and the Puerto Rico Department of Education (PRDE) 
because PRDE was failing to comply substantially with numerous Federal 
education program requirements, and it was clear to the Department from 
all available information that PRDE would not be able to come into full 
compliance with applicable Federal requirements for the administration 
of Department programs until a future date.
    PRDE receives grant funds under a number of programs administered 
by the Department, including programs authorized under Titles I, II, 
and IV of the Elementary and Secondary Education Act of 1965, as 
amended by the No Child Left Behind Act of 2001 (ESEA), Title IV of the 
Higher Education Act of 1965, as amended (HEA), and the Individuals 
with Disabilities Education Act (IDEA). As a result of program 
monitoring and audits, the Department has identified numerous program 
areas requiring corrective action by PRDE. Specifically, the Agreement 
applies to grant funds awarded to Puerto Rico and PRDE by the 
Department under Titles I, II, and IV of ESEA, Title IV of HEA, and 
IDEA. The purpose of the Agreement is to improve education for the 
students of Puerto Rico by bringing Puerto Rico and PRDE into full 
compliance with the Department's program requirements.

FOR FURTHER INFORMATION CONTACT: Mr. Phil Maestri, U.S. Department of 
Education, Office of the Secretary, 400 Maryland Avenue, SW., room 
7E206, Washington, DC 20202-6132. Telephone: (202) 205-3511.
    If you use a telecommunications device for the deaf (TDD), you may 
call the Federal Relay Service (FRS) at 1-800-877-8339.
    Individuals with disabilities may obtain this document in an 
alternative format (e.g., Braille, large print, audiotape, or computer 
diskette) on request to the contact person listed under FOR FURTHER 
INFORMATION CONTACT.

SUPPLEMENTARY INFORMATION: In recent years, PRDE has been putting forth 
efforts and working, with technical assistance provided by the 
Department, to make important changes to improve education services to 
Puerto Rico's students in accordance with special conditions the 
Department has imposed on PRDE's grants. These efforts were part of an 
initiative undertaken in 2003 between PRDE and the Department, under 
the Department's Cooperative Audit Resolution and Oversight Initiative 
(CAROI), and under a compliance agreement entered into by the 
Department and PRDE in October 2004 (October 2004 Compliance Agreement) 
(see 72 FR 60186-99).
    The October 2004 Compliance Agreement primarily addressed systemic 
problems in PRDE's program administration and management of Federal 
education funds in areas such as grants management, payroll, financial 
management, property management and procurement. The Department 
identified these systemic problems through numerous audits of PRDE that 
it conducted beginning in 1994. Subsequently, in the process of 
monitoring PRDE's implementation of various Department programs, the 
Department identified significant programmatic issues under a number of 
PRDE's education programs, including programs authorized under Titles 
I, II, and IV of ESEA, Title IV of HEA, and IDEA. The Department 
determined that these significant programmatic issues rose to the level 
of programmatic non-compliance by PRDE.
    In accordance with the requirements of section 457(b) of GEPA, 20 
U.S.C 1234f(b), on October 26, 2007, Department officials conducted a 
public hearing in Puerto Rico to assess whether a compliance agreement 
with Puerto Rico and PRDE addressing the numerous areas of programmatic 
non-compliance might be appropriate. Witnesses representing PRDE and 
other concerned individuals testified at this hearing. The Department 
considered the testimony provided at the October 2007 public hearing 
and all other relevant information and materials and concluded that 
PRDE would not be able to correct the areas of programmatic non-
compliance immediately and would need more than one year to correct the 
identified programmatic deficiencies.
    Therefore, the Department, Puerto Rico and PRDE entered into a 
comprehensive compliance agreement with a three-year term. The 
Agreement, which incorporates and reflects the Department's written 
findings based on the hearing testimony and other relevant information 
and materials, gives PRDE three years to develop effective, long-term 
solutions to problems in the performance and administration of its 
Department programs. Under the terms of the Agreement, by the end of 
the three-year term of the Agreement, PRDE must be in full compliance 
with the requirements of all programs funded by the Department.
    As required by section 457(b)(2) of GEPA, 20 U.S.C. 1234f(b)(2), 
the Agreement (which incorporates the Department's written findings in 
the section entitled ``Overview of Issues Addressed by this Compliance 
Agreement'') is set forth as Appendix A of this notice.

Electronic Access to This Document

    You may view this document, as well as all other Department of 
Education documents published in the Federal Register, in text or Adobe 
Portable Document Format (PDF) on the Internet at the following site: 
http://www.ed.gov/news/fedregister.
    To use PDF you must have the Adobe Acrobat Reader , which is 
available free at this site. If you have questions about using PDF, 
call the U.S. Government Printing Office (GPO), toll free, at 1-888-
293-6498; or in the Washington, DC area at (202) 512-1530.

    Note: The official version of a document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO Access at: http://www.gpoaccess.gov/
nara/index.html.

 [FEDREG][VOL]*[/VOL][NO]*[/NO][DATE]*[/
    DATE][NOTICES][NOTICE][PREAMB][AGENCY]*[/AGENCY][SUBJECT]*[/SUBJECT]
(Authority: 20 U.S.C. 1234c, 1234f)


[[Page 30689]]


    Dated: May 16, 2008.
David Dunn,
Chief of Staff for the Office of the Secretary.

Appendix A--Compliance Agreement Among the Commonwealth of Puerto Rico, 
the Puerto Rico Department of Education, and the United States 
Department of Education, December 17, 2007

I. Overview

Purpose of and Issues Addressed By This Compliance Agreement

    The purpose of this Agreement is to improve education for the 
students of Puerto Rico by bringing the Commonwealth of Puerto Rico 
(Puerto Rico) and the Puerto Rico Department of Education (PRDE) into 
full compliance with program requirements of the U.S. Department of 
Education (the Department) (Puerto Rico, PRDE, and the Department shall 
hereafter collectively be referred to as ``the Parties''). The 
Department awards grants to PRDE under a number of Federal education 
programs. As a result of program monitoring and audits, the Department 
has identified several program areas requiring corrective action by 
PRDE. The programs under which PRDE receives funds from the Department 
and in which corrective action is necessary, include Titles I, II, and 
IV of the Elementary and Secondary Education Act (ESEA), Title IV of 
the Higher Education Act of 1965, and the Individuals with Disabilities 
Education Act (IDEA) (hereafter ``covered Federal programs'').
    In recent years, PRDE has been putting forth efforts to make 
important changes to improve education services to Puerto Rico's 
students in accordance with special conditions imposed by the 
Department on PRDE's grants, with technical assistance provided by the 
Department. These efforts were part of an initiative undertaken in 2003 
between PRDE and the Department, under the Department's Cooperative 
Audit Resolution and Oversight Initiative (CAROI), and under a 
Compliance Agreement entered into by the Department and PRDE in October 
2004. The October 2004 Compliance Agreement primarily addressed 
systemic problems in PRDE's program administration and management of 
Federal education funds. Those problems were uncovered and identified 
by numerous audits of PRDE beginning in 1994.
    With regard to the more recent program compliance issues uncovered 
by the Department's monitoring of PRDE's Federal programs, it appears 
that it will take more than one year for PRDE to completely address 
those programmatic issues. It will also take more than one year to 
establish the continued cooperation of other parts of the Puerto Rico 
government in this effort, such as the Puerto Rico Department of the 
Treasury (Hacienda) and PRDE's Office of Management and Budget. 
Therefore, under the authority of section 457 of the General Education 
Provisions Act (GEPA), the Department is entering into this 
comprehensive, three-year Compliance Agreement (Agreement) with Puerto 
Rico and PRDE.
    Through this Agreement, Puerto Rico and PRDE, with technical 
assistance from the Department, agree to develop and implement 
solutions to PRDE's program performance and program implementation 
problems. These programmatic issues are being carefully examined and 
addressed from the perspective of PRDE and other Puerto Rico agencies 
with management responsibility for resources or programs that have an 
impact on education in Puerto Rico and on PRDE's administration of 
Federal education funds. Whatever the solutions Puerto Rico and PRDE 
have chosen to implement, as reflected in this Agreement, Puerto Rico 
and PRDE must ensure that their goal is to achieve the best educational 
systems possible for the students of Puerto Rico.
    This Agreement is also intended to ensure an effective planning and 
evaluation process throughout PRDE's programs and initiatives. Planning 
and evaluation processes are the basis for determining program goals, 
current status, improvement needs, budgets, resources, effectiveness of 
results, and other important aspects of effective program management. 
Through this Agreement, Puerto Rico and PRDE will improve program 
planning and evaluation for education programs and use the plans and 
evaluation results to drive management and resource decisions.
    This Agreement will allow PRDE time to develop and implement 
significant changes and improvements necessary to address the 
deficiencies that the Department has identified in PRDE's 
implementation of the covered Federal programs and to come into full 
compliance with identified Federal program requirements. At the end of 
this three-year period, PRDE must be in full compliance with all 
applicable program requirements in order to continue to receive Federal 
education funds under these programs.

Incorporation By Reference of Corrective Action Plans

    This Agreement lists specific tasks, goals, completion dates, and 
persons and offices responsible for carrying out specific tasks for 
each program area. Corrective Action Plans for each program area will 
contain action steps and sub-steps, measurable objectives, and detailed 
corresponding timelines. Under the terms of the Corrective Action 
Plans, PRDE and identified persons and offices will be responsible for 
addressing the underlying problems to be resolved by Puerto Rico's 
compliance with each task, goal, and action step. PRDE will submit a 
draft of each Corrective Action Plan to the Department by February 1, 
2008. The Department will respond to PRDE's drafts by February 20, 
2008. Following consultations and discussions, the plans will be 
completed by the Parties by March 15, 2008 and are incorporated into 
this Agreement by reference. The Corrective Action Plan for ESEA, Title 
I, Standards and Assessments, is complete and is incorporated by 
reference into this Agreement at its signing as Attachment A. 
Hereinafter, each reference in this Agreement to the ``Agreement,'' is 
intended to include the Corrective Action Plans. Failure by PRDE to 
come to agreement with the Department on specific Corrective Action 
Plans for each of the program areas covered in this Agreement will 
render each such section of this Agreement null and void.

Review of Progress

    The Department will review Puerto Rico's and PRDE's progress in 
meeting the terms of this Agreement by assessing how well Puerto Rico 
and PRDE design and implement solutions to the programmatic compliance 
issues in the covered Federal programs that are addressed below, by the 
demonstrated communication, cooperation, and organizational changes 
undertaken by Puerto Rico, PRDE, and other Puerto Rico agencies with 
management responsibility for Federal education funds, and by assessing 
Puerto Rico's and PRDE's completion of specific agreed-upon corrective 
action steps. The approaches adopted by Puerto Rico and PRDE should 
include effective planning and evaluation of resource and management 
decisions that are designed to result in compliance with all 
programmatic requirements by the end of the period covered by this 
Agreement, and to produce better educational results for Puerto Rico 
students.

[[Page 30690]]

    In making the changes required to meet the terms of this Agreement, 
it is important to understand that the Agreement is not only designed 
to bring about compliance with Federal programmatic requirements but to 
improve education for the students of Puerto Rico. The Department, 
Puerto Rico, and PRDE will judge the success of this Agreement by: 
determining whether PRDE has met all the terms of this Agreement, 
assessing whether PRDE is in compliance with all Federal programmatic 
requirements identified below, and determining how successful Puerto 
Rico has been overall in improving its educational programs.

II. Consequences of Not Meeting the Terms and Conditions of This 
Agreement

    There will be consequences should PRDE and Puerto Rico fail to meet 
the terms of this Agreement. Among possible consequences are:

A. Designation of PRDE as a ``High-Risk'' Grantee Under 34 CFR 80.12

    If, during the period covered by this Agreement, PRDE and Puerto 
Rico fail to demonstrate that they are making reasonable progress 
toward meeting the terms of this Agreement, or fail to demonstrate an 
active, good faith commitment to meeting the terms of this Agreement, 
the Department may exercise its authority to designate PRDE a ``high-
risk'' grantee. In addition, if, at the termination of this Agreement, 
PRDE has failed to come into compliance with the education program 
requirements addressed in this Agreement, the Department may exercise 
its authority to designate PRDE a ``high-risk'' grantee.
    As is addressed more fully below, if the Department chooses to 
designate PRDE as a ``high-risk'' grantee, additional special 
conditions or restrictions may include, but will not necessarily be 
limited to: (1) Payment of Federal funds on a reimbursement basis; (2) 
withholding the authority to proceed to the next phase of a program 
until receipt of evidence of acceptable performance within a given 
funding period; (3) requiring PRDE to submit to the Department 
additional, more detailed financial reports than those already being 
submitted in one or more programs; (4) requiring additional project 
monitoring; (5) requiring PRDE to obtain technical or management 
assistance, including the designation of a third-party fiduciary to 
administer all or part of PRDE's grants from the Department; or (6) 
establishing additional prior approvals. The use of a condition for one 
covered Federal program does not require or preclude its use for a 
different covered Federal program.
    In the event that the Department decides to designate PRDE as a 
``high-risk'' grantee, it would notify PRDE as early as possible, in 
writing, of the: (1) Nature of additional special conditions and 
restrictions; (2) reason(s) for imposing them; (3) corrective actions 
that must be taken before special conditions will be removed and time 
allowed for completing any additional corrective actions; and (4) 
method of requesting reconsideration of conditions and restrictions 
imposed.

B. Reimbursement Grant Payments

    For one or more covered Federal programs, the Department may decide 
to place PRDE on a cost reimbursement method of payment rather than on 
an advance payment method of payment. Cost reimbursement would require 
PRDE to submit to the Department receipts and other documentation 
necessary to support all PRDE program expenditures and the Department 
would release Federal program funds to PRDE only after approving each 
of PRDE's expenditures as allowable costs.

C. Requiring PRDE To Contract With a Third-Party Fiduciary To Oversee 
PRDE's Education Program Administration

    If, during the period covered by this Agreement, PRDE and Puerto 
Rico fail to demonstrate reasonable progress toward meeting the terms 
of this Agreement, fail to demonstrate an active, good faith commitment 
to meeting the terms of this Agreement, or fail to meet a significant 
term in this Agreement, the Department may place an appropriate amount 
of Puerto Rico's or PRDE's grant funds into an interest bearing escrow 
account to fund the duties of a third-party fiduciary agent and require 
PRDE and Puerto Rico to enter into a contract with a third-party 
fiduciary agent to assist PRDE and Puerto Rico with the administration 
of its Federal education grant programs.

D. Requiring PRDE To Operate One or More Programs Under the Terms of a 
Cooperative Agreement With the Department

    If, during the period covered by this Agreement, PRDE and Puerto 
Rico fail to demonstrate reasonable progress toward meeting the terms 
of this Agreement, fail to demonstrate an active, good faith commitment 
to meeting the terms of this Agreement, or fail to meet a significant 
term in this Agreement, under authority of the Federal Grant and 
Cooperative Agreement Act of 1977 (31 U.S.C. 6301-6308), the Department 
may determine that substantial involvement by the Department in PRDE's 
program grant administration is necessary in one or more covered 
Federal programs and award one or more education grants to PRDE under 
the terms of corresponding Cooperative Agreements, in lieu of issuing 
grant award notifications. If determined by the Department to be 
necessary, one or more Cooperative Agreements between the Department 
and PRDE will be drafted and their terms applied to the management of 
one or more projects, after which the Department will provide education 
program assistance to PRDE with the Department having substantial 
direct involvement in the management of the affected program 
project(s).
    Specifically, if the Department chooses to require PRDE to 
administer one or more of its covered Federal programs under the terms 
of a Cooperative Agreement, the relationship between the Department and 
PRDE will be characterized as follows:
    (1) The Department will halt a PRDE program activity immediately, 
if detailed performance specifications or requirements are not met;
    (2) The Department will review and approve one stage of work before 
PRDE can begin a subsequent stage during the period covered by the 
award;
    (3) The Department will review substantive provisions of PRDE's 
proposed contracts;
    (4) The Department will be directly involved in the selection of 
key PRDE personnel;
    (5) The Department will collaborate with PRDE or participate 
jointly with PRDE in program activities;
    (6) The Department will undertake monitoring that permits it to 
direct or redirect specific program work or activities, for example, 
because of interrelationships with other projects;
    (7) The Department will have substantial and direct operational 
involvement and participation in anticipated or planned projects, 
before an award is made, to ensure compliance with statutory 
requirements;
    (8) The Department will generally participate closely with PRDE in 
program administration in such a way as to exceed what is normally 
undertaken to comply with general statutory requirements that are a 
condition of every award; and
    (9) The Department will establish highly prescriptive requirements 
before an award is made, so as to limit PRDE's discretion with respect 
to the scope of services offered, organizational

[[Page 30691]]

structure, staffing, mode of operations and other management processes.

E. Withholding, Termination, or Suspension of Grant Funds--20 U.S.C. 
1234c(a)(1), 1234d, and 1416

    If the Department finds, after reasonable notice and after 
providing PRDE and Puerto Rico with an opportunity for a hearing, that 
PRDE has failed to comply with a requirement of law, including with 
those program requirements specifically identified and discussed in 
this Agreement, the Department may, after notifying Puerto Rico or 
PRDE, withhold future grant payments in whole or in part, or terminate 
one or more of PRDE's grants. The Department may limit withholding to a 
particular Federal grant or part of a grant.

F. Recovery of Funds Under Authority of 20 U.S.C. 1234a

    Any program funds improperly expended by PRDE or not properly 
accounted for by PRDE will be subject to recovery by the Department 
under authority of 20 U.S.C. Sec.  1234a.

G. Judicial Enforcement

1. Cease and Desist Order Under 20 U.S.C. 1234c(a)(2) and 1234e
    The Department may seek injunctive relief to compel specific 
actions or to stop specific actions. Under this process, the Department 
issues a complaint to Puerto Rico or PRDE, describing the factual and 
legal basis for the Department's belief that Puerto Rico or PRDE is 
failing to comply with a requirement of law, including this Agreement, 
and containing a notice of hearing. A hearing before an Administrative 
Law Judge (ALJ) could then occur. The ALJ's report and order, requiring 
Puerto Rico or PRDE to stop specific actions or compelling specific 
actions, becomes the final agency decision. The Department may enforce 
the final order by withholding any portion of Puerto Rico's or PRDE's 
grant award or certifying the facts to the U.S. Attorney General who 
may bring an appropriate action for enforcement of the order.
2. Referral to the U.S. Department of Justice for Appropriate 
Enforcement--20 U.S.C. 1416
    If the Department finds that Puerto Rico or PRDE has failed to 
comply with any provision of applicable Federal laws (with regard to 
the programs to which 20 U.S.C. 1416 applies) (including with the terms 
and timelines of this Agreement), the Department may, after notifying 
Puerto Rico or PRDE, refer the matter for an appropriate enforcement 
action, which may include referral to the U.S. Department of Justice.

III. Mutual Agreements and Understandings Regarding the Terms, 
Conditions, and Enforcement of This Compliance Agreement

Presentation of Documents, Reports, and Other Materials in English

    PRDE will submit all documentation, reports, summaries, updates, or 
other materials to the Department under the terms of this Agreement, to 
demonstrate progress toward compliance with the terms of this 
Agreement, in English. In the case of original supporting documents 
written in Spanish, PRDE will, to the extent reasonable and as mutually 
agreed upon by the Parties, provide such documents to the Department 
accompanied by translations from Spanish to English that are attested 
to by PRDE.

Criteria for Determining Compliance and Consequences of Non-Compliance

    Puerto Rico or PRDE will provide the Department with progress 
reports--as required in Section IV below--for the action steps set 
forth in this Agreement. Puerto Rico, PRDE, and the Department agree 
that a failure to: (1) Provide all required reports in a timely manner, 
(2) show progress in completing action steps, as required by this 
Agreement, (3) complete action steps within the timeframes designated 
in this Agreement, or (4) achieve critical measurable objectives as 
specified in the Corrective Action Plans incorporated into this 
Agreement, will be considered a failure to meet the terms and 
conditions of this Agreement.

Severability

    The Parties agree that this Agreement includes terms and conditions 
that apply to the various Federal programs included in the Agreement. 
To that end, the Parties agree that each such term and condition for 
each covered Federal program may constitute a separate agreement among 
Puerto Rico, PRDE, and the Department. For purposes of 20 U.S.C. 1234f, 
each such term or condition as to each covered Federal program shall be 
severable from each other term or condition for each of the covered 
Federal programs. Unless set out otherwise, a determination by the 
Department under 20 U.S.C. 1234f (d) that Puerto Rico or PRDE is not 
meeting terms and conditions may be specific to such term, condition, 
or program without impacting Puerto Rico's or PRDE's continuing 
obligations under this Agreement. That is, all other terms and 
conditions for all covered Federal programs or the specific term or 
condition for other covered Federal programs would remain in place for 
the duration of the Agreement, or until such time as the Department 
were to determine that Puerto Rico or PRDE had failed to meet those 
terms and conditions.
    Alternatively, the Parties understand and agree that a 
determination by the Department under 20 U.S.C. 1234f(d) that Puerto 
Rico or PRDE has failed to meet any of the terms and conditions shall, 
at the Department's discretion, be grounds for finding the Agreement, 
as to such terms and conditions, no longer in effect and that the 
Department may take any and all additional actions authorized by law. 
At the same time, if Puerto Rico or PRDE fails to meet the terms and 
conditions of this Agreement, the Department may terminate the entire 
Agreement, and may take any and all actions authorized by law. Some 
examples of such actions are set forth above.

Fraudulent Activity

    In the event that fraudulent activity in the administration of 
Federal education funds in Puerto Rico is uncovered in one or more 
programs--by an independent audit, PRDE's Internal Audit Office, the 
Department's Office of Inspector General, a Department program review 
team, a Department monitoring team, or by any other party--the terms of 
this Agreement pertaining to the affected program may be deemed null 
and void. In addition, in the event that such fraudulent activity is 
uncovered, following written notice to PRDE, the Department will take 
whatever actions it deems appropriate, including withholding Federal 
funds for the affected program.

IV. Reporting Requirements

    Under this Agreement, PRDE agrees to submit regular progress 
reports covering all program and performance issues. Generally, and 
unless the Department requires more frequent reporting, Puerto Rico and 
PRDE must provide the Department with progress reports on a quarterly 
basis.
    PRDE's submission of each written report will be preceded by a 
meeting or conference call among representatives of Puerto Rico (which 
may include representatives of the Puerto Rico agencies mentioned in 
Section I above), PRDE, and the Department, within five business days 
(according to PRDE's business calendar) of the end of the quarter, to 
discuss Puerto Rico's and PRDE's progress and the level of detail the 
Department wants Puerto Rico and PRDE to include in its written 
quarterly

[[Page 30692]]

report that will be submitted within fifteen business days (according 
to PRDE's business calendar) of the call or meeting. The Parties may 
modify this schedule by mutual agreement.
    Subject to the meeting or call above, in general, each quarterly 
report will include information such as: (1) A description of 
activities and progress for each task and its related sub-tasks during 
the reporting period, (2) the status of each critical action step 
required to be taken during the reporting period, (3) detailed 
documentation of critical action step completion for those steps 
required to be completed during the reporting period (including 
explanations of delays for all steps not completed that were scheduled 
to be completed during the period, and expected completion dates for 
all unimplemented steps), (4) documentation of measures of performance 
and results, and (5) other data or documentation as specified within 
the action steps for each task or related sub-task in this Agreement, 
and/or discussed in the pre-report meeting among the Department, Puerto 
Rico, and PRDE.
    Per discussions with the Department, Puerto Rico and PRDE will 
transmit reporting information to the Department via e-mail and/or an 
Internet web site. If transmittal of the reporting information is not 
possible via a website, Puerto Rico and PRDE will continue to be 
responsible for tracking, monitoring, and reporting progress on all 
requirements and milestones in this Agreement, in English and in a 
manner that is fully accessible to the Department and the public. 
Reporting information will be updated continuously, but in any event, 
on a quarterly basis, no later than within fifteen business days 
(according to PRDE's business calendar) from the day of the call or 
meeting among the Department, Puerto Rico, and PRDE, specifying the 
specific reporting required for that quarterly period. These reports 
also will fulfill the reporting requirements required under PRDE's 
special conditions that are currently in effect, or as modified.
    The first quarterly period will encompass the time from which the 
Parties sign this Agreement through March 31, 2008. Within the first 
forty-five days of the signing of this Agreement, the Department will 
work with PRDE to agree on a more rigorous reporting schedule for 
reporting progress during the first six months following the signing of 
this Agreement (the early implementation phase of this Agreement).

V. Independent Internal Audit Office and Audit Committee

    PRDE commits to full implementation of its Internal Audit Office 
(IAO) and its Audit Oversight Committee (the Committee) in accordance 
with the terms of the IAO and Committee charters. Both signed charters 
are attached to this Agreement and are hereby incorporated by reference 
as Attachment B. Therefore, under the terms of this Agreement, PRDE 
commits to an IAO that is fully independent, staffed, and trained.

VI. Corrective Action Plans, Action Steps, and Timelines

Corrective Action Plans

    With the exception of the Title I, Standards and Assessments 
Corrective Action Plan, which is attached and incorporated into this 
Agreement at the signing as Attachment A, Corrective Action Plans, that 
address each area of noncompliance are to be completed and incorporated 
into this Agreement by March 15, 2008. The Corrective Action Plans will 
either address specifically the action steps and timelines that are 
included in the task descriptions in this Agreement, or the Corrective 
Action Plans will delineate one or more alternative approaches that 
will be used to bring PRDE and Puerto Rico into compliance with 
Department requirements. Alternative approaches may include: (1) 
Consolidating administrative funds under Sec. Sec.  9201 and 9203 of 
the ESEA; (2) Utilizing Federal funds to establish and operate a 
Statewide system of intensive and sustained support and improvement 
(Statewide system of support, Sec.  1117 of the ESEA) for schools 
funded under Title I, ESEA including schoolwide programs under Sec.  
1114 of Title I, (3) Transferring funds, under Sec. Sec.  6121-6123 of 
the ESEA, (4) Contracting for technical assistance services from a 
qualified and experienced third-party providers and receiving services 
from the Florida and the Islands Regional Comprehensive Center (FLICC); 
and/or (5) Contracting for specific services under one or more of the 
covered Federal programs.

Schoolwide Programs

    Under Sec.  1114 of Title I of the ESEA, the Department authorizes 
schools with concentrations of poverty of at least 40 percent, to use 
Title I funds, along with other Federal, State, and local funds, to 
operate a schoolwide program that upgrades the entire education program 
in the school to improve the academic performance of all students, but 
especially the lowest achieving students. To operate a schoolwide 
program, a school must conduct a comprehensive needs assessment of the 
entire school and, using data from the needs assessment, develop a 
comprehensive plan that meets the requirements of Sec.  1114(b) of the 
Title I of the ESEA and Sec.  200.27 of the Title I regulations. In 
operating a schoolwide program, a school may consolidate funds from 
Federal, State, and local sources into one ``pool'' of funds and is not 
required to account for those funds separately, provided that the 
school meets the intent and purposes of the programs included in the 
consolidation. This differs from a Title I ``targeted assistance'' 
program, where Title I funds may be used only for supplementary support 
services for specific students identified as being most at risk of not 
meeting State standards.
    Under Sec.  1114, Federal, State, and local funds, may be combined 
so that PRDE would operate Federal education programs with greater 
flexibility, improve its entire educational program, and improve the 
academic achievement of all Puerto Rico students. A Schoolwide program 
differs from a Title I, Part A ``targeted assistance'' program, where 
Title I funds may be used only for supplementary support services for 
targeted students identified as being most at risk of not meeting State 
standards.
    As part of the Corrective Action Plan, PRDE agrees to report to the 
Department with regard to which funds have been consolidated into 
PRDE's schoolwide programs, including funds awarded under Title I of 
ESEA, and how PRDE is undertaking a comprehensive reform strategy to 
improve the academic achievement of all students in each eligible 
Puerto Rico school, particularly the lowest achieving students. In 
addition, PRDE and the Department may determine that they should 
consider additional ways for improving the operation of schoolwide 
programs, including alternative arrangements for the management and 
operations of schoolwide programs in Puerto Rico, such as management at 
the regional level and operation at the school level.

Continuous and Meaningful Reassessment of Compliance Status

    The Department, with PRDE and Puerto Rico, will continuously 
reassess the action steps and timelines in this Agreement and in the 
various Corrective Action Plans to determine whether: (1) The action 
steps fully meet the requirements of this Agreement, (2) the action 
steps will move Puerto Rico and PRDE toward achieving required 
measurable objectives, and ultimately,

[[Page 30693]]

full programmatic compliance within three years, and (3) the timelines' 
need to be modified within the time boundaries set forth in this 
Agreement.

Additional Areas To Be Covered by Corrective Action Plans

    The Corrective Action Plans for which Puerto Rico and PRDE will be 
accountable are critical to PRDE and Puerto Rico's compliance with each 
task and sub-task in this Agreement. Once Puerto Rico and PRDE develop 
Corrective Action Plans that address each task or sub-task in this 
Agreement, or that are based on an alternative approach for addressing 
compliance, and the Department agrees to the revised Corrective Action 
Plans, the action steps and timelines in the Corrective Action Plans 
will become additional requirements of this Agreement and will be 
subject to the reporting requirements and consequences for not meeting 
terms and conditions as set forth in this Agreement. The Department 
will assist by consulting with Puerto Rico and PRDE to develop reports 
or reporting formats that satisfy the reporting requirements set forth 
in this Agreement. The Department will also assist Puerto Rico and 
PRDE, to the extent that resources are available, with training 
personnel and technical assistance.

VII. General Measurable Objectives

    Puerto Rico, PRDE, and the Department agree that the following 
measurable objectives apply for each task and sub-task contained in 
this Agreement and that will be in the Corrective Action Plans that are 
to be incorporated into this Agreement by March 15, 2008:
    1. PRDE plans, other documents, and reports are timely, provided to 
the Department in English, complete, accurate, and address the 
requirements set forth in this Agreement.
    2. PRDE implements action steps within the timeframes set forth in 
this Agreement and in the Corrective Action Plans to be developed.
    3. PRDE's implementation of sub-tasks and action steps demonstrates 
progress towards achieving the outcomes or measurable objectives set 
forth in this Agreement or in the Corrective Action Plans to be 
developed.
    The remainder of this Agreement provides task descriptions, goals, 
and action steps for the program areas in the covered Federal programs 
addressed in this Agreement. By signing this Agreement, Puerto Rico and 
PRDE commit to taking the necessary actions to be in full compliance, 
by the end of the three-year period covered by this Agreement, with the 
program requirements applicable to all Department grants for which 
Puerto Rico and PRDE expend funds and any other requirements set forth 
in this Agreement, unless the Department determines that an alternative 
approach to program compliance as delineated in one or more Corrective 
Action Plans is the approach by which PRDE can best serve the 
educational needs of its students, as provided for in Section VI of 
this Agreement. Puerto Rico and PRDE commit to full implementation of 
this Agreement, and in greater detail, of the action steps in the PRDE 
Corrective Action Plans that will be incorporated by reference into 
this Agreement.

VIII. Tasks

    Because the stated purpose of this Agreement is to improve 
education for the students of Puerto Rico, it is critical to the 
success of this Agreement that Puerto Rico and PRDE develop and refine 
long-term goals, assess the current status of each program receiving 
Federal assistance, and design coherent plans to bridge the gap between 
the current status of education in Puerto Rico and its goals of 
improving education and fully complying with all Federal program 
requirements.
    This ``Tasks'' section represents what the Parties have generally 
agreed to at the time of execution of this Agreement. With the 
exception of the Standards and Assessments Corrective Action Plan, some 
of the subtasks and steps set forth below may be modified by mutual 
consent of the Department, Puerto Rico, and PRDE, in the Corrective 
Action Plans that will be developed by March 15, 2008. If modifications 
are made to the subtasks and steps set forth below through the 
Corrective Action Plans, they will be incorporated by reference into 
this Agreement.

Title I, ESEA

Task 1.0: Title I--Standards and Assessments (Attachment A)

Overall Task Description
    Title I of the ESEA, as amended by the No Child Left Behind Act of 
2001 (NCLB), requires Puerto Rico and PRDE to develop content and 
performance standards and to develop and implement an appropriate 
assessment system. Puerto Rico and PRDE have failed to meet certain of 
the statutory and regulatory requirements in these areas.
    Specific action steps that PRDE must meet to come into compliance 
with the standards and assessment requirements of Title I have been 
articulated and are hereby attached and incorporated by reference into 
this Agreement. As with all other programmatic issues included in and 
addressed by this Agreement, Puerto Rico and PRDE must timely submit 
documentation concerning their compliance with the action steps 
regarding standards and assessments in accordance with Section IV of 
this Agreement.
    Responsible Offices/Persons: Carmen Ayuso, Janet De Jesus, Angel 
Canales.

Task 2.0: Title I--Improvement of Programmatic Performance

    Goal: Develop and implement procedures that ensure proper 
computation and allocation of programmatic fiscal requirements.
    Completion Date: July 31, 2009.
    Responsible Offices/Persons: Janet De Jesus, Carmen M. Rivera, Edna 
Ramos.
    Sub-Task 2.1: Title I Programmatic Fiscal Procedures--Formalize 
comparability procedures so they are standardized and consistent with 
Title I fiscal guidance provided by the Department.
    Completion Date: July 31, 2008.
    Sub-Task 2.2: Develop and implement procedures that ensure the 
proper allocation of reserved school improvement funds to schools in 
improvement, corrective action, or restructuring, through the following 
steps:
     Develop formal policies and procedures.
     Disseminate policies and procedures.
     Train relevant staff on policies and procedures.
     Monitor implementation of policies and procedures.
    Completion Date: July 31, 2009.

Task 3.0: Adequate Yearly Progress (AYP)

    Goal: To develop and implement an approved plan for the timely 
calculation of AYP, consistent with all statutory and regulatory 
requirements.
    Completion Date: August 1, 2008.
    Responsible Offices/Persons: Carmen Ayuso, Janet De Jesus, Angel 
Canales.
    Sub-Task 3.1: Establish the manner in which AYP will be calculated 
in a timely manner consistent with all statutory and regulatory 
requirements.
    Completion Date: August 1, 2008.
    Sub-Task 3.2: Train relevant PRDE staff in, and confirm their 
understanding of, the AYP requirements and the use of AYP to make 
school improvement decisions.
    Completion Date: August 1, 2008.

[[Page 30694]]

Task 4.0: Accountability Requirements

    Goal: To develop and implement a methodology by which PRDE will 
comply with all ESEA Title I accountability requirements.
    Completion Date: December 31, 2008 (unless otherwise agreed to in 
the Corrective Action Plan).
    Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De 
Jesus.
    Sub-Task 4.1: Make final determination as to what methodology PRDE 
will use to include small schools in the accountability system.
    Completion Date: June 30, 2010 (unless otherwise specified in the 
Corrective Action Plan).
    Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De 
Jesus.
    Sub-Task 4.2: Establish the manner in which the graduation rate 
will be calculated in accordance with statutory and regulatory 
requirements.
    Completion Date: December 31, 2008 (unless otherwise agreed to in 
the Corrective Action Plan).
    Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De 
Jesus
    Sub-Task 4.3: Develop and implement procedures that ensure PRDE's 
adherence to and compliance with all State and local report card 
requirements by:
     Including PPEA results and information on accommodations 
on separate forms.
     Including all ``Subgroup'' assessment information.
     Migrating all Highly Qualified Teacher (HQT) classroom 
level data from the data warehouse into the school report card.
     Developing State and local report card templates.
    Completion Date: December 22, 2008.
    Responsible Offices/Persons: Carmen Ayuso, Angel Canales, Janet De 
Jesus.
    Sub-Task 4.4: Establish specific procedures that will ensure that 
PRDE adheres to and complies with all Federal School Improvement and 
School Level Planning requirements and ensure the implementation of the 
required activities for schools in improvement, corrective action, 
restructuring, and alternative governance.
    Completion Date: June 30, 2008.
    Responsible Offices/Persons: Norma Mendez, Lisandra Fradera, 
Zoraida Mercado, Rafael Cruz, Angel Canales.
    Sub-Task 4.5: Assessments should be used for purposes for which 
such assessments are valid and reliable, and be consistent with 
relevant, nationally recognized professional and technical standards. 
AYP shall be defined by the State in a manner that is statistically 
valid and reliable. PRDE shall:
     Develop assessment quality control procedures to ensure 
that its assessment contractors are scoring assessments accurately 
using professionally recognized procedures and processes.
     Develop written procedures to address any failure of 
contractors to deliver assessment materials and results in a timely 
manner.
     Develop internal procedures for monitoring the accuracy of 
assessment data that it provides to the public and guidelines to ensure 
that all students are being assessed appropriately on an annual basis.
     Modify its appeals process for assessment and 
accountability to ensure that corrections are made well in advance of 
the beginning of the next school year by which the accurate data must 
be reported.
    Completion Date: May 2009 (unless otherwise specified in the 
Corrective Action Plan).
    Responsible Offices/Persons: Carmen Ayuso, Carmen Ramos, Angel 
Canales.
    Sub-Task 4.6: Implement all required components as identified in 
Puerto Rico's accountability workbook. PRDE shall:
     Develop a process with clear and objective guidelines to 
ensure that all schools, especially schools with enrollments that fall 
below the minimum sample size, are included in AYP decisions.
     Train appropriate staff on the business rules and policies 
used by PRDE in making AYP decisions.
     Review procedures for coding student test booklets so that 
the responsibility for coding information, such as whether the student 
has been enrolled for a full academic year, is not placed primarily in 
the hands of students, especially at the elementary level.
     Develop a timetable for reporting AYP determinations so 
that parents are aware of their children's school's status prior to the 
beginning of each school year.
    Completion Date: June 2010 (unless otherwise specified in the 
Corrective Action Plan).
    Responsible Offices/Persons: Carmen Ayuso, Carmen Ramos, Angel 
Canales, Janet De Jesus.
    Sub-Task 4.7: Publish an annual report card and an Annual Report to 
the Secretary. PRDE shall:
     Develop and publish its SEA/LEA and school report cards 
including all of the required NCLB reporting elements, as specified in 
section 1111(h) of ESEA.
     Provide to the Department templates, an updated timeline, 
and operational details for the report cards at each level.
    Completion Date: December 2008.
    Responsible Offices/Persons: Carmen Ayuso, Carmen Ramos, Angel 
Canales.
    Sub-Task 4.8: PRDE indicates how funds received under Grants for 
State Assessments and Related Activities (section 6111) will be or have 
been used to meet the 2005-06 and 2007-08 assessment requirements under 
NCLB.
     PRDE must provide the Department with a full accounting of 
how it has expended section 6111 State assessment funds for the last 
three Federal fiscal years.
    Completion Date: December 2008.
    Responsible Offices/Persons: Rafael Cruz, Carmen Ramos.

Task 5.0: Activities for Schools in Corrective Action, Improvement, 
Restructuring, and Alternative Governance

    Goal: To develop and implement an approved methodology for PRDE to 
come into full compliance with all program requirements.
    Completion Date: June 30, 2008.
    Responsible Offices/Persons: Norma Melendez, Lisandra Fradera, 
Zoraida Mercado, Rafael Cruz, Angel Canales.
    Sub-Task 5.1: Implement actions for schools in corrective action or 
restructuring at the end of the current school year based on the 
recommendations of District level staff (on a yearly basis before the 
beginning of the school year).
    Sub-Task 5.2: Develop and train school directors on necessary 
corrective actions for schools in corrective action or restructuring 
(on a yearly basis before the beginning of the school year).

Task 6.0: Public School Choice and Supplemental Educational Services

    Goal: To develop and implement procedures that ensure PRDE's 
adherence to all Federal requirements on Public School Choice.
    Completion date: June 30, 2008.
    Responsible Offices/Persons: Norma Melendez, Lisandra Fradera, 
Zoraida Mercado, Rafael Cruz, Angel Canales.
    PRDE will develop and implement procedures that ensure adherence to 
Federal requirements on Public School Choice through the following 
steps:
     Develop a fully functional Public School Choice Support 
and Administrative Structure.
     Implement Public School Choice for all schools in school 
improvement.
     Implement the administrative procedures to implement 
Public School Choice.
     Train school directors on Public School Choice 
requirements.

[[Page 30695]]

Task 7.0: Parental Involvement and Notification

    Goal: To develop and implement procedures that ensure the proper 
implementation of parental involvement and notification requirements 
under Title I.
    Completion Date: June 30, 2008.
    Responsible Offices/Persons: Norma Melendez, Lisandra Fradera, 
Rafael Cruz.
    PRDE will ensure compliance with requirements on parental 
involvement and notification, through the following steps:
     Train new school directors on new parental involvement 
policies.
     Verify that parental involvement meetings are held.
     Monitor PRDE to ensure that programs meet all parental 
involvement requirements.
     Send all required parental notifications to parents on a 
timely basis and in a manner consistent with statutory and regulatory 
requirements.

Task 8.0: Paraprofessional Qualifications

    Goal: To develop and implement procedures that ensure the proper 
implementation by PRDE of all Federal paraprofessional qualification 
requirements.
    Completion Date: June 30, 2008.
    Responsible Offices/Persons: Rafael Sifonte, Myrna Crespo, Norma 
Melendez.

Task 9.0: Even Start Family Literacy Program

    Goal: To develop and implement procedures that ensure that PRDE 
carries out required programs and activities under its Even Start 
Family Literacy Program grants, complies with fiscal requirements at 
the State and the local subgrant levels, and takes steps to prevent 
large amounts of Even Start grant funds from remaining unspent.
    Completion Date: December 31, 2008. (See interim completion dates 
following each of the steps below).
    Responsible Parties: Maria del Carmen Martinez, Myrna Rodriguez.
     PRDE will address the deficiencies in its Even Start 
program administration through the following steps:
     PRDE must provide a plan showing that an annual 
independent evaluation will be conducted of each local Even Start 
program, and include an analysis of data and recommendations for 
program improvement. [Interim completion date: June 2008.]
     PRDE must develop, submit to the Department, and implement 
a plan for Even Start projects to implement high-quality, intensive 
instructional programs, including evidence that it has provided 
training for Even Start staff to use high-quality instructional 
literacy materials for children and adults. [Interim completion date: 
December 2008.]
     PRDE must provide evidence that it has complied with the 
requirement in section 1233(a) of the ESEA for the 2006-2007 school 
year, which requires that it has not spent for administration more than 
50% of the Even Start funds it has reserved for State level activities. 
[Interim completion date: March 2008.]
     PRDE must provide evidence that all local Even Start 
projects are meeting the required matching requirement, and that 
indirect costs (unallowable) are not included as a matching 
contribution. [Interim completion date: March 2008.]
     PRDE must provide documentation demonstrating that it has 
notified local Even Start programs about maintenance of effort 
requirements in section 9521 of the ESEA, and that it includes Even 
Start projects in its implementation of the maintenance of effort 
requirements. [Interim completion date: March 2008.]
     PRDE must provide a plan for how it will spend its Even 
Start grant funds so that large amounts of past years' funds do not 
remain unspent. [Interim completion date: March 2008.]

Titles I & II, ESEA

Task 10.0: Highly Qualified Teachers (HQT)

    Goal: To develop and implement an approved plan for highly 
qualified teachers based on accurate and reliable school level data.
    Completion Date (unless otherwise specified below): June 30, 2008.
    Responsible Offices/Persons: Romanito Rod[racute]iguez, Richard 
Martinez, Clarimar Cruz.
    PRDE agrees to fully comply with all HQT requirements, through the 
following steps:
     Submit an approvable revised State HQT plan that meets all 
requirements in the ``Reviewing Revised State Plans'' rubric, which the 
Department provided to States to help them develop their plans and 
which the Department uses to evaluate State plans. The plan will be 
based on an analysis of complete, accurate classroom-level HQT data.
     Develop and submit procedures by which PRDE will meet the 
HQT requirements, and the requirements for public reporting, as 
required by the ESEA (Sec. Sec.  1111(h)(1)(C)(viii) and (h)(2)(B), and 
Sec.  1111(h)(6)(B)(ii)) of the ESEA, on all teachers who are not 
highly qualified and all classes not taught by highly qualified 
teachers.
     Include in the PRDE monitoring instruments, criteria for 
determining whether administrative districts and schools meet all of 
the requirements governing HQT, including paraprofessionals (Sec.  
1119(c)-(g) of the ESEA).
     Gather complete and accurate classroom level preliminary 
HQT data for the 2007-2008 school year by March 2008.
     By the date the Department establishes in December 2008, 
submit complete and accurate HQT data for the 2007-2008 year to the 
Department in Part 1 of PRDE's School Year 2007-2008 Consolidated State 
Performance Report (CSPR).
     On an annual basis, analyze classroom level HQT data to 
determine hiring and professional development needs.
     Implement an annual LEA-level needs assessment for 
professional development and hiring, as required in Sec.  2122(c) of 
the ESEA. The needs assessment will be completed annually as part of 
the process of planning the use of Title II, Part A funds, and before 
any Title II, Part A funds are obligated or expended.
     Develop an annual spending plan for the LEA Title II, Part 
A funds, to indicate how proposed spending addresses needs identified 
in the required needs assessment, as well as allowable uses of LEA 
funds described in Sec.  2123 of the ESEA.
     Develop an annual spending plan for SEA Title II, Part A 
funds that indicates how the proposed spending will be for allowable 
uses of SEA funds described in Sec.  2113 of the ESEA.
     As required in Sec.  9501 of the ESEA, consult, on an 
annual basis, with all eligible private schools that wish to 
participate in the Title II, Part A program and ensure that equitable 
services to private school staff are provided with Title II, Part A 
funds to address their professional development needs as identified by 
the private schools. Consultation should occur before the start of each 
school year and must be part of the process of planning the use of 
Title II, Part A funds, and before any Title II, Part A funds are 
obligated or expended.

Title IV, ESEA

Task 11.0: Safe and Drug Free Schools Discretionary and State Grants

    Goal: To develop and implement procedures for a Safe and Drug-Free 
Schools (SDFS) strategy that PRDE will administer effectively and that 
takes into account need and quality programming supported by

[[Page 30696]]

strengthened controls to ensure that Federal funds are spent in a 
timely manner and in full compliance with all applicable Federal 
requirements.
    Completion Date: June 1, 2008.
    Responsible Offices/Persons: Shirley Nunez, Anna Crespo, Regina 
Cibes.
    PRDE will implement the following steps that are designed to 
improve overall administration of the SDFS programs, including 
implementation of programs based on scientific research, and 
appropriate monitoring and internal controls to ensure that funds are 
used responsibly and in a manner consistent with all applicable 
statutory requirements and, among other things, ensure that large 
amounts of SDFS funds do not remain unspent:
     Fully implement the Principles of Effectiveness provided 
under Sec.  4115(a) of the ESEA.
     Target SDFS resources, based on a needs analysis, to 
activities specific to funding priorities and grant requirements.
     Develop and implement the Uniform Management Information 
and Reporting System (UMIRS) consistent with all statutory requirements 
based on framework developed by PRDE.
     Improve oversight and monitoring strategies for program 
requirements, as well as financial management and internal controls.

Task 12.0: Twenty-First Century Schools--After School Learning Centers 
(21st CCLC)

    Goal: To develop plans and procedures for spending, monitoring, and 
providing technical assistance.
    Completion Date: August 29, 2008 (unless an interim date is 
specified below).
    Responsible Offices/Persons: PRDE will develop and implement plans, 
procedures, and processes to ensure adherence to Federal requirements 
for the 21st CCLC program through the following steps:
     Develop, implement, and submit an annual spending plan 
that includes procedures on how funds will be drawn down and how State 
set-aside funds will be used to support the program. Interim date: 
February 15, 2008.
     Develop, implement, and submit an annual grant competition 
plan and schedule that outlines the activities that will be 
accomplished to ensure timely selection of providers.
     Design and implement a plan that describes the procedures 
and processes that will be used to evaluate and assess the quality of 
projects developed by providers.
     Create and implement a monitoring and technical assistance 
plan that includes strategies for improving oversight of, and 
monitoring for, program requirements, providing technical assistance to 
providers, and monitoring and administering financial management and 
internal controls.

Federal Student Assistance

Task 13.0: Title IV of the Higher Education Act (HEA)

    Goal: To develop and implement procedures to ensure compliance with 
Federal Student Assistance regulations requiring accounting on an 
accrual, rather than cash, basis.
    Completion Date: March 31, 2009 (unless otherwise specified in the 
Corrective Action Plan).
    Responsible Office/Person: Felipe Rosa.
    PRDE will ensure compliance with Department regulations at 34 CFR 
668.23(d), implementing Title IV of the HEA, that require all schools 
receiving funds under the HEA to submit financial statements prepared 
on an accrual basis, in accordance with U.S. Generally Accepted 
Accounting Principles (GAAP).

Byrd Scholarship Program

Task 14.0: Establish Effective Communication System To Administer Grant 
Funds

    Goal: To develop and implement an effective, ongoing system by 
which PRDE can communicate with Department staff in a timely manner to 
facilitate proper administration of Byrd Scholarship funds.
    Completion Date: March 31, 2008.
    Responsible Offices/Persons: Anna Crespo, Elaine Rosario.
    PRDE will address the deficiencies in its administration of Byrd 
Scholarship Program funds through the following steps:
     Immediately establish an English speaking contact who 
would have the authority over the program to respond to Department 
officials directly, and in a timely manner, to discuss the 
administration of the Byrd Scholarship Program, and to whom Department 
officials can send information about the program.
     Within thirty days, provide to the Department the Annual 
Performance Report (APR) on the newly approved form by the Office of 
Management and Budget, OMB Form 1840-0598, for the reporting 
period 2006 through 2007.
     Ensure that information about the Byrd Scholarship Program 
is distributed to eligible recipients in a timely manner by 
resubmitting the Participation Agreement for review and approval by the 
Byrd Program manager.

Individuals With Disabilities Education Act (IDEA)

Task 15.0: Submit All Required Program Data

    Goal: Provide all data required by the Office of Special Education 
Programs' June 15, 2007 State Performance Plan/Annual Performance 
Report (SPP/APR) response letter, and that will be required 
subsequently to be issued in June 2008, June 2009, and June 2010.
    Interim Completion Dates: February 1, 2008; February 1, 2009.
    Completion Date: February 1, 2010.
    Responsible Offices/Persons: Miriam Merced, Ada Hernandez.
    PRDE will address the deficiencies in its administration of Parts B 
and C of the IDEA, and will submit data and otherwise demonstrate its 
compliance with requirements of the IDEA by demonstrating that:
     PRDE develops individualized education programs (IEPs) for 
all children transitioning from Part C to Part B of the IDEA, and 
provides special education and related services by each child's third 
birthday.
     PRDE completes all evaluations and reevaluations within 
required timelines and eliminates the backlogs of students with 
disabilities needing evaluations to determine eligibility for special 
education and related services.
     PRDE provides children served under the IDEA with needed 
assistive technology devices and services in a timely manner, and 
eliminates the backlog of students needing such devices and services.
     PRDE resolves complaints within the required 60-day 
timeline (34 CFR 300.152(a)), or within the timeframe of an extension 
obtained under 34 CFR 152(b).
     PRDE completes all due process hearings, as set forth 
under 34 CFR 300.515, within the required timelines.
     PRDE resolves financial management issues, including 
addressing and resolving the use-of-funds requirements related to 
transportation contracts.
     PRDE submits timely and accurate data required under 
sections 616 (SPP/APR) and 618 (State-reported data) of the IDEA.
     Increase staff in PRDE to provide proper oversight of the 
IDEA State plan and ensure compliance with IDEA requirements at the 
local school level, by working with the Department to specify the 
number of special education staff who will be hired in each year of the 
compliance agreement to increase the number of staff above the number 
of special education staff at the time of the signing of the Agreement.

[[Page 30697]]

Internal Audit

Task 16.0: Full Implementation of Internal Audit Office and Audit 
Committee

    Goal: To correct PRDE's current deficiencies in its internal audit 
practices.
    Completion Date: December 31, 2008.
    Responsible Offices/Persons: Lourdes Cruz, Myrna Crespo, IAO 
Director.
    Pursuant to discussions between the Department and PRDE, and in 
order for PRDE to address the Department's areas of concern regarding 
PRDE's Internal Audit Office (IAO) and the Audit Committee, PRDE will 
correct the current deficiencies in its internal audit practices 
through the following s