Privacy Act of 1974; System of Records, 28804-28806 [E8-11157]

Download as PDF 28804 Federal Register / Vol. 73, No. 97 / Monday, May 19, 2008 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; National Security Act of 1947, as amended, 50 U.S.C. 401, et seq.; and E.O. 9397 (SSN). PURPOSE(S): To manage, supervise, and administer NRO personnel support programs relating to personnel management, official travel, timecards and leave records, awards, training, loan of property, security, emergency recall rosters and contact information; to support records and information management programs; to support organizational and personnel reporting requirements; to support organizational and strategic planning and workforce modeling; to support workplace violence protection programs; to support diversity initiatives; and to respond to personnel or related taskings. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the National Reconnaissance Office as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routines Uses’ published at the beginning of the National Reconnaissance Office’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and electronic storage media. RETRIEVABILITY: Information may be retrieved by an individual’s name, Social Security Number (SSN), employee number, home or work telephone number, parent organization, company, and/or position number. SAFEGUARDS: pwalker on PROD1PC71 with NOTICES Records are stored in a secure, gated facility with guards, badges and password access. Computer terminal access is password protected. Access to and use of these records are limited to personnel whose official duties require access on a need-to-know basis. RETENTION AND DISPOSAL: Office administrative files, tracking and control files, and property inventory records are temporary; they are kept for 2 years from the date of the list or date of the report. VerDate Aug<31>2005 17:18 May 16, 2008 Jkt 214001 Training administrative files are temporary; they are kept for 3 years. Supervisory files are temporary; they are kept for 1 year. Security reports generated from information systems are temporary; they are kept for 5 years. Data files created consisting of summarized information are temporary; they are kept until no longer needed. Reports created in response to any tasking from Congress, Community Management Staff, DoD and other external agencies are temporary; they are kept until superseded or when no longer needed. Award related files such as recommendations, decisions, and announcements are temporary; they are kept for 25 years. Electronic documentation used to create the award related files is destroyed 180 days after the record copy has been produced. Timecard and leave records are destroyed after 6 years or GAO audit. Employee personal safety and violence protection records are destroyed after 3 years old unless retention is authorized for official purposes. SYSTEM MANAGER(S) AND ADDRESS: Director, The National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151–1715. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the National Reconnaissance Office, Information Access and Release Center, 14675 Lee Road, Chantilly, VA 20151–1715. Requests should include full name and any aliases or nicknames, address, Social Security Number (SSN), current citizenship status, and date and place of birth, and other information identifiable from the record. In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature). If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained PO 00000 Frm 00011 Fmt 4703 Sfmt 4703 in this system should address written inquiries to the National Reconnaissance Office, Information Access and Release Center, 14675 Lee Road, Chantilly, VA 20151–1715. Requests should include full name and any aliases or nicknames, address, Social Security Number (SSN), current citizenship status, and date and place of birth, and other information identifiable from the record. In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature). If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature). CONTESTING RECORD PROCEDURES: The National Reconnaissance Office rules for accessing records, for contesting contents and appealing initial agency determinations are published in National Reconnaissance Office Directive 110–3b and National Reconnaissance Office Instruction 110– 3–1; 32 CFR part 326; or may be obtained from the Privacy Act Coordinator, National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151–1715. RECORD SOURCE CATEGORIES: Information is supplied by the individual, by persons other than the individual, and by documentation gathered in the background investigation, and other government agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–11138 Filed 5–16–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of Secretary [Docket ID: DoD–2008–OS–0051] Privacy Act of 1974; System of Records National Security Agency/ Central Security Service, DoD. ACTION: Notice to Add a System of Records. AGENCY: E:\FR\FM\19MYN1.SGM 19MYN1 Federal Register / Vol. 73, No. 97 / Monday, May 19, 2008 / Notices SUMMARY: The National Security Agency/Central Security Service is proposing to add an exempt system of records to its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. The exemptions enhance the importance of the system of records for law enforcement purposes. This proposed action would be effective without further notice on June 18, 2008 unless comments are received which result in a contrary determination. DATES: Send comments to the National Security Agency/ Central Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755–6248. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688–6527. The National Security Agency systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on April 4, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). SUPPLEMENTARY INFORMATION: Dated: May 5, 2008. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. GNSA 23 SYSTEM NAME: NSA/CSS Operations Security Support Program and Training Files. CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: Individual’s name, Social Security Number (SSN), home and work address, home and work telephone numbers, fax number, security clearance information, conference material, training roster, training material, published articles, public source data and correspondence. Secured by a series of guarded pedestrian gates and checkpoints. Access to facilities is limited to security cleared personnel and escorted visitors only. With the facilities themselves, access to paper and computer printouts are controlled by limited access facilities and lockable containers. Access to electronic means is controlled by computer password protection. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: National Security Agency Act of 1959, as amended; National Security Agency Act of 1959, as amended; E.O. 12333, United States Intelligence Activities; E.O. 12958, Classified National Security Information; DoD Directive 5100.20, The National Security Agency and the Central Security Service; DoD Directive 5200.39, Security, Intelligence, and Counterintelligence Support to Acquisition Program Protection; DoD Directive 5205.2, DoD Operations Security Program; National Security Decision Directive 298, National Operations Security Program; NSA Policy Number 5–12, NSA/CSS Operations Security Program; and E.O. 9397 (SSN). PURPOSE(S): To maintain records relating to the operations of the National Operations Security Program and the Interagency Operations Security Support Staff. This system will provide logistical support to conferences, symposia, training and is also used as a management tool for statistical research and program evaluations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the NSA/ CSS’s compilation of record systems also apply to this record system. National Security Agency/Central Security Service, 9800 Savage Road, Ft. George G. Meade, MD 20755–6000. pwalker on PROD1PC71 with NOTICES SYSTEM LOCATION: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Aug<31>2005 17:18 May 16, 2008 Jkt 214001 Paper records in files folders and electronic storage media. RETRIEVABILITY: DoD civilian employees, military personnel, government contractor personnel, and private individuals involved in activities relating to the National Operations Security Program. 28805 Individual’s name, Social Security Number (SSN), address, organization and/or affiliation, dates of visit, type of badge issued, and conference name and date. PO 00000 Frm 00012 Fmt 4703 Sfmt 4703 RETENTION AND DISPOSAL: Records are periodically reviewed for retention. Records having no evidential, informational, or historical value or not required to be permanently retained are destroyed. Visitor passes and campus access files are destroyed when 15 years old. Training conference administrative materials are destroyed 5 years after conference. Training material is destroyed when no longer needed. Destruction is by pulping, burning, shredding, or erasure or destruction of magnetic media. SYSTEM MANAGER AND ADDRESS: Deputy Associate Director of Policy and Records, National Security Agency/ Central Security Service, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755–6248. NOTIFICATION PROCEDURE: Individuals seeking to determine if records about themselves are contained in this record system should address written inquiries to the National Security Agency/Central Security Service, Freedom of Information Act and Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755–6248. Written inquires should include individual’s full name, address, and Social Security Number (SSN). RECORD ACCESS PROCEDURES: Individuals seeking access to records about themselves contained in this record system should address written inquiries to the National Security Agency/Central Security Service, Freedom of Information Act and Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755– 6248. Written inquires should include individual’s full name, address, and Social Security Number (SSN). CONTESTING RECORD PROCEDURES: The NSA/CSS rules for contesting contents and appealing initial determinations are published at 32 CFR part 322 or may be obtained by written request addressed to the Deputy Associate Director for Policy and Records, National Security Agency/ E:\FR\FM\19MYN1.SGM 19MYN1 28806 Federal Register / Vol. 73, No. 97 / Monday, May 19, 2008 / Notices Central Security Service, Ft. George G. Meade, MD 20755–6000. RECORD SOURCE CATEGORIES: From individuals, U.S. agencies and organizations, media including periodicals, newspapers, and broadcast transcripts, public and classified reporting and correspondence. EXEMPTIONS CLAIMED FOR THE SYSTEM: Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4). An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 322. For additional information contact the system manager. [FR Doc. E8–11157 Filed 5–16–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary Renewal of Department of Defense Federal Advisory Committees Department of Defense. Renewal of Federal Advisory Committee. AGENCY: ACTION: Under the provisions of the Federal Advisory Committee Act of 1972, (5 U.S.C. Appendix, as amended), the Government in the Sunshine Act of 1976 (5 U.S.C. 552b, as amended), and 41 CFR 102–3.65, the Department of Defense gives notice that it is renewing the charter for the Threat Reduction Advisory Committee (hereafter referred to as the Committee). The Committee is a discretionary federal advisory committee established by the Secretary of Defense to provide the Department of Defense and the Director of the Defense Threat Reduction Agency independent advice and recommendations on reducing the threat to the United States, its military forces, and its allies and partners posed by nuclear, biological, chemical, conventional and special weapons. The Committee, in accomplishing its mission: (a) Maintains a focus on broad S&T issues affecting DTRA; (b) recommends DoD strategic posture, to include issues and considerations regarding possible resumption of nuclear testing; (c) evaluating DoD’s responsive infrastructure for strategic strike and a thorough analysis of pwalker on PROD1PC71 with NOTICES SUMMARY: VerDate Aug<31>2005 17:18 May 16, 2008 Jkt 214001 mainstreaming of new triad nuclear capabilities into the DoD acquisition process; and (d) made recommendation on the impact of nuclear weapons effects. The Committee shall be composed of not more than 25 members, who are distinguished authorities in the fields of national defense, geopolitical and national security affairs, or weapons of mass destruction. Committee members appointed by the Secretary of Defense, who are not federal officers or employees, shall be appointed as experts and consultants under the authority of 5 U.S.C. 3109 and with the exception of travel and per diem for official travel, shall serve without compensation, unless otherwise authorized by the Secretary of Defense. The Secretary of Defense shall renew the appointments of these Special Government Employees on an annual basis. The Under Secretary of Defense (Acquisition, Technology & Logistics) or designed representative shall select the Committee’s Chairperson from the total Committee membership. The Committee shall be authorized to establish subcommittees, as necessary and consistent with its mission, and these subcommittees or working groups shall operate under the provisions of the Federal Advisory Committee Act of 1972, the Government in the Sunshine Act of 1976, and other appropriate federal regulations. Such subcommittees or workgroups shall not work independently of the chartered Committee, and shall report all their recommendations and advice to the Committee for full deliberation and discussion. Subcommittees or workgroups have no authority to make decisions on behalf of the chartered Committee nor can they report directly to the Department of Defense or any federal officers or employees who are not Committee members. Jim Freeman, Deputy Committee Management Officer for the Department of Defense, 703–601–6128. FOR FURTHER INFORMATION CONTACT: The Committee shall meet at the call of the Committee’s Designated Federal Officer, in consultation with the Committee’s chairperson. The Designated Federal Officer, pursuant to DoD policy, shall be a full-time or permanent part-time DoD employee, and shall be appointed in accordance with established DoD policies and procedures. The Designated Federal Officer or duly appointed Alternate Designated Federal Officer shall attend all committee meetings and subcommittee meetings. SUPPLEMENTARY INFORMATION: PO 00000 Frm 00013 Fmt 4703 Sfmt 4703 Pursuant to 41 CFR 102–3.105(j) and 102–3.140, the public or interested organizations may submit written statements to the Threat Reduction Advisory Committee membership about the Committee’s mission and functions. Written statements may be submitted at any time or in response to the stated agenda of planned meeting of the Threat Reduction Advisory Committee. All written statements shall be submitted to the Designated Federal Officer for the Threat Reduction Advisory Committee, and this individual will ensure that the written statements are provided to the membership for their consideration. Contact information for the Threat Reduction Advisory Committee’s Designated Federal Officer can be obtained from the GSA’s FACA Database—https://www.fido.gov/ facadatabase/public.asp. The Designated Federal Officer, pursuant to 41 CFR 102–3.150, will announce planned meetings of the Threat Reduction Advisory Committee. The Designated Federal Officer, at that time, may provide additional guidance on the submission of written statements that are in response to the stated agenda for the planned meeting in question. Dated: May 7, 2008. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. E8–11117 Filed 5–16–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Air Force Notice of Intent To Prepare an Environmental Assessment for Disposal and Reuse of Buckley Annex, Colorado Department of the Air Force, Department of Defense. ACTION: Notice. AGENCY: SUMMARY: The United States Air Force is issuing this notice to advise the public that the Air Force intends to prepare an Environmental Assessment (EA) in accordance with the National Environmental Policy Act of 1969 (NEPA) to assess the potential environmental impacts of the disposal and reuse of Buckley Annex, Colorado. This notice signifies the beginning of the Air Force’s NEPA ‘‘scoping’’ and invites interested members of the public to participate in the NEPA process. The Council on Environmental Quality (CEQ) regulations at 40 CFR 1501.7 require an early and open E:\FR\FM\19MYN1.SGM 19MYN1

Agencies

[Federal Register Volume 73, Number 97 (Monday, May 19, 2008)]
[Notices]
[Pages 28804-28806]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-11157]


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DEPARTMENT OF DEFENSE

Office of Secretary

[Docket ID: DoD-2008-OS-0051]


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to Add a System of Records.

-----------------------------------------------------------------------

[[Page 28805]]

SUMMARY: The National Security Agency/Central Security Service is 
proposing to add an exempt system of records to its existing inventory 
of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended. The exemptions enhance the importance of the system of 
records for law enforcement purposes.

DATES: This proposed action would be effective without further notice 
on June 18, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/ Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 4, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: May 5, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
GNSA 23

System name:
    NSA/CSS Operations Security Support Program and Training Files.

System location:
    National Security Agency/Central Security Service, 9800 Savage 
Road, Ft. George G. Meade, MD 20755-6000.

Categories of individuals covered by the system:
    DoD civilian employees, military personnel, government contractor 
personnel, and private individuals involved in activities relating to 
the National Operations Security Program.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), home and work 
address, home and work telephone numbers, fax number, security 
clearance information, conference material, training roster, training 
material, published articles, public source data and correspondence.

Authority for maintenance of the system:
    National Security Agency Act of 1959, as amended; National Security 
Agency Act of 1959, as amended; E.O. 12333, United States Intelligence 
Activities; E.O. 12958, Classified National Security Information; DoD 
Directive 5100.20, The National Security Agency and the Central 
Security Service; DoD Directive 5200.39, Security, Intelligence, and 
Counterintelligence Support to Acquisition Program Protection; DoD 
Directive 5205.2, DoD Operations Security Program; National Security 
Decision Directive 298, National Operations Security Program; NSA 
Policy Number 5-12, NSA/CSS Operations Security Program; and E.O. 9397 
(SSN).

Purpose(s):
    To maintain records relating to the operations of the National 
Operations Security Program and the Interagency Operations Security 
Support Staff. This system will provide logistical support to 
conferences, symposia, training and is also used as a management tool 
for statistical research and program evaluations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in files folders and electronic storage media.

Retrievability:
    Individual's name, Social Security Number (SSN), address, 
organization and/or affiliation, dates of visit, type of badge issued, 
and conference name and date.

Safeguards:
    Secured by a series of guarded pedestrian gates and checkpoints. 
Access to facilities is limited to security cleared personnel and 
escorted visitors only. With the facilities themselves, access to paper 
and computer printouts are controlled by limited access facilities and 
lockable containers. Access to electronic means is controlled by 
computer password protection.

Retention and disposal:
    Records are periodically reviewed for retention. Records having no 
evidential, informational, or historical value or not required to be 
permanently retained are destroyed. Visitor passes and campus access 
files are destroyed when 15 years old. Training conference 
administrative materials are destroyed 5 years after conference. 
Training material is destroyed when no longer needed. Destruction is by 
pulping, burning, shredding, or erasure or destruction of magnetic 
media.

System manager and address:
    Deputy Associate Director of Policy and Records, National Security 
Agency/Central Security Service, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

Notification procedure:
    Individuals seeking to determine if records about themselves are 
contained in this record system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act and Privacy Act Office, 9800 Savage Road, Suite 6248, 
Ft. George G. Meade, MD 20755-6248.
    Written inquires should include individual's full name, address, 
and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the National 
Security Agency/Central Security Service, Freedom of Information Act 
and Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. 
Meade, MD 20755-6248.
    Written inquires should include individual's full name, address, 
and Social Security Number (SSN).

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the Deputy Associate Director for Policy 
and Records, National Security Agency/

[[Page 28806]]

Central Security Service, Ft. George G. Meade, MD 20755-6000.

Record source categories:
    From individuals, U.S. agencies and organizations, media including 
periodicals, newspapers, and broadcast transcripts, public and 
classified reporting and correspondence.

Exemptions claimed for the system:
    Records maintained solely for statistical research or program 
evaluation purposes and which are not used to make decisions on the 
rights, benefits, or entitlement of an individual except for census 
records which may be disclosed under 13 U.S.C. 8, may be exempt 
pursuant to 5 U.S.C. 552a(k)(4).
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

 [FR Doc. E8-11157 Filed 5-16-08; 8:45 am]
BILLING CODE 5001-06-P

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