Privacy Act of 1974; System of Records, 28803-28804 [E8-11138]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 97 (Monday, May 19, 2008)]
[Notices]
[Pages 28803-28804]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-11138]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2008-OS-0054]


Privacy Act of 1974; System of Records

AGENCY: National Reconnaissance Office, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The National Reconnaissance Office is proposing to alter a 
system of records notice in its existing inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
June 18, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/Privacy Official, National 
Reconnaissance Office, Information Access and Release, 14675 Lee Road, 
Chantilly, VA 20151-1715.

FOR FURTHER INFORMATION CONTACT: Contact the FOIA/NRO Privacy Official 
at (703) 227-9128.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 28, 2008, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I, `Federal Agency 
Responsibilities for Maintaining Records About Individuals', to OMB 
Circular No. A-130, dated February 8, 1996 (February 20, 1996, 61 FR 
6427).

    Dated: May 5, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
QNRO-24

System name:
    Administrative Personnel Management Systems (October 3, 2006, 71 FR 
58379).

Changes:
* * * * *

Categories of Records in the system:
    In the first paragraph, add ``grade or equivalent, employee photo, 
personal e-mail address, military status, biometric data (to include 
hair color, eye color, weight, height, blood type, race), mother's 
maiden name and birth data, father's name and birth data, dependent 
names and birth data, and employee relationship.''
    In the fourth paragraph, add ``loan data.''
* * * * *

Purpose(s):
    After emergency recall rosters and contact information, add ``to 
support records and information management programs;''.
* * * * *

Safeguards:
    Delete entry and replace with ``Records are stored in a secure, 
gated facility with guard and badge controls. Computer terminal access 
is password protected. Access to and use of these records are limited 
to staff whose official duties require such access.''
* * * * *
QNRO-24

System name:
    Administrative Personnel Management Systems.

System location:
    The National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 
20151-1715.

Categories of individuals covered by the system:
    All NRO civilian, military, and contract personnel.

Categories of records in the system:
    Personal Information such as name, aliases or nicknames, Social 
Security Number (SSN), date of birth, place of birth, home address, 
home telephone number, cell phone number, pager, education, spouse 
name, emergency contact information, vehicle and tag information, 
gender, nationality, citizenship, marital status, age, annual salary, 
grade or equivalent, wage type, ethnicity, disability, personal 
assignment code, employee photo, personal email address, military 
status, biometric data (to include hair color, eye color, weight, 
height, blood type, race), mother's maiden name and birth data, 
father's name and birth data, dependent names and birth data, and 
employee relationship.
    Work related information such as work e-mail address, accesses, 
parent organization, work telephone number, employee number, company, 
company address, position number and title, rank and date, agency/
organization/office arrival and departure dates, assignment history, 
labor type, pay grade, network logon, location, career service, 
employee status (active/inactive), duty title, last assignment, badge 
numbers, personal classification number, space professional codes; 
employee timecards and leave records; and military specialty codes (job 
identifier).
    Performance related information such as awards, performance report 
due dates, raters, training history (course name, date, hours, course 
provider, certificate, program call), Contracting Officers Technical 
Representative (COTR) certifications and date, and Individual 
Development Plan (IDP) courses.
    Travel related information such as government credit card number 
and expiration date, airline/hotel/rental car information and frequent 
flyer/club numbers, airline seating preference, miles from home to 
office, miles from home to airport, and loan data.
    Safety related information such as workplace violence protection 
issues and reports.
    Other information such as property checked out to individual, 
report closeout dates, and any other information deemed necessary to 
manage personnel.

[[Page 28804]]

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; National Security Act of 
1947, as amended, 50 U.S.C. 401, et seq.; and E.O. 9397 (SSN).

Purpose(s):
    To manage, supervise, and administer NRO personnel support programs 
relating to personnel management, official travel, timecards and leave 
records, awards, training, loan of property, security, emergency recall 
rosters and contact information; to support records and information 
management programs; to support organizational and personnel reporting 
requirements; to support organizational and strategic planning and 
workforce modeling; to support workplace violence protection programs; 
to support diversity initiatives; and to respond to personnel or 
related taskings.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the National 
Reconnaissance Office as a routine use pursuant to 5 U.S.C. 552a(b)(3) 
as follows:
    The DoD `Blanket Routines Uses' published at the beginning of the 
National Reconnaissance Office's compilation of systems of records 
notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Information may be retrieved by an individual's name, Social 
Security Number (SSN), employee number, home or work telephone number, 
parent organization, company, and/or position number.

Safeguards:
    Records are stored in a secure, gated facility with guards, badges 
and password access. Computer terminal access is password protected. 
Access to and use of these records are limited to personnel whose 
official duties require access on a need-to-know basis.

Retention and disposal:
    Office administrative files, tracking and control files, and 
property inventory records are temporary; they are kept for 2 years 
from the date of the list or date of the report.
    Training administrative files are temporary; they are kept for 3 
years.
    Supervisory files are temporary; they are kept for 1 year.
    Security reports generated from information systems are temporary; 
they are kept for 5 years. Data files created consisting of summarized 
information are temporary; they are kept until no longer needed.
    Reports created in response to any tasking from Congress, Community 
Management Staff, DoD and other external agencies are temporary; they 
are kept until superseded or when no longer needed.
    Award related files such as recommendations, decisions, and 
announcements are temporary; they are kept for 25 years. Electronic 
documentation used to create the award related files is destroyed 180 
days after the record copy has been produced.
    Timecard and leave records are destroyed after 6 years or GAO 
audit. Employee personal safety and violence protection records are 
destroyed after 3 years old unless retention is authorized for official 
purposes.

System manager(s) and address:
    Director, The National Reconnaissance Office, 14675 Lee Road, 
Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Requests should include full name and any aliases or nicknames, 
address, Social Security Number (SSN), current citizenship status, and 
date and place of birth, and other information identifiable from the 
record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration in accordance with 28 U.S.C. 1746, in the following 
format:
    If executed outside the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Requests should include full name and any aliases or nicknames, 
address, Social Security Number (SSN), current citizenship status, and 
date and place of birth, and other information identifiable from the 
record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration in accordance with 28 U.S.C. 1746, in the following 
format:
    If executed outside the United States: I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).
    If executed within the United States, its territories, possessions, 
or commonwealths: I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).

Contesting record procedures:
    The National Reconnaissance Office rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in National Reconnaissance Office Directive 110-3b and 
National Reconnaissance Office Instruction 110-3-1; 32 CFR part 326; or 
may be obtained from the Privacy Act Coordinator, National 
Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the individual, by persons other than 
the individual, and by documentation gathered in the background 
investigation, and other government agencies.

Exemptions claimed for the system:
    None.

[FR Doc. E8-11138 Filed 5-16-08; 8:45 am]
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