Fiscal Year 2008 SuperNOFA for HUD's Discretionary Programs, 27032-27343 [E8-8863]
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Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5200–N–01A]
Fiscal Year 2008 SuperNOFA for HUD’s
Discretionary Programs
Office of the Secretary, HUD.
Notice of HUD’s 2008 Notice of
Funding Availability (NOFA) for HUD’s
Discretionary Programs (SuperNOFA).
AGENCY:
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ACTION:
SUMMARY: On March 19, 2008, HUD
published its Notice of Fiscal Year (FY)
2008 Notice of Funding Availability
Policy Requirements and General
Section to HUD’s FY2008 NOFAs
(General Section). HUD published the
General Section in advance of the
individual NOFAs to give prospective
applicants sufficient time to understand
policy and program requirements that
apply to the majority of HUD’s programs
in advance of the publication of the
program section NOFAs, to register
early with Grants.gov in order to
facilitate their application submission
process, and to gain a better
understanding of the Grants.gov
application receipt and validation
process. Today’s publication contains
the 36 funding opportunities that
constitute HUD’s FY2008 SuperNOFA.
Today’s publication also provides a
revised Appendix A that lists the
programs contained in the FY2008
SuperNOFA and corrects two items
contained in the General Section
published on March 19, 2008.
DATES: Application deadline and other
key dates that apply to all HUD federal
financial assistance made available
through HUD’s FY2008 SuperNOFA are
contained in each individual program
NOFA and in Appendix A of this notice.
FOR FURTHER INFORMATION CONTACT: The
individual program NOFA identifies the
applicable agency contact(s) for each
program. Questions regarding today’s
Introduction to the SuperNOFA should
be directed to the NOFA Information
Center between the hours of 10 a.m. and
6:30 p.m. eastern time at (800) HUD–
8929. Hearing-impaired persons may
access this telephone via TTY by calling
the toll-free Federal Information Relay
Service at (800) 877–8339. Questions
regarding specific program requirements
should be directed to the agency
contact(s) identified in each program
NOFA.
SUPPLEMENTARY INFORMATION: HUD
published the Policy Requirements and
General Section to HUD’s FY2008
NOFAs (the General Section) in the
Federal Register on March 19, 2008 (73
FR 14882). HUD published the General
Section in advance of the individual
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program NOFAs to give prospective
applicants sufficient time to understand
policy and program requirements that
apply to the majority of HUD’s programs
in advance of the publication of the
program section NOFAs, to register
early with Grants.gov in order to
facilitate their application submission
process, and to gain a better
understanding of the Grants.gov
application receipt and validation
process. Today’s publication contains
the 36 individual funding opportunities
that constitute HUD’s FY2008
SuperNOFA. Through the FY2008
SuperNOFA, HUD is making available
approximately $1.02 billion in federal
financial assistance. Today’s publication
also provides a revised Appendix A that
lists the programs contained in the
FY2008 SuperNOFA and corrects items
contained in the General Section
published on March 19, 2008.
Each program NOFA provides the
statutory and regulatory requirements,
threshold requirements, and rating
factors applicable to funding made
available through the individual NOFA.
Applicants must also read, however, the
General Section for important
application information and
requirements, including submission
requirements that provide explicit
instructions on file formats acceptable
to HUD.
Appendix A to the General Section
identified the funding opportunities that
HUD anticipated would be included in
the FY2008 SuperNOFA. HUD is
revising and republishing Appendix A
(Revised Appendix A) as part of today’s
publication. Revised Appendix A
provides a corrected and up-to-date list
of the funding opportunities included in
today’s FY2008 SuperNOFA
publication. Revised Appendix A also
lists the application deadline date and
the approximate amount of funding
available for each of the program
NOFAs contained in the FY2008
SuperNOFA. Applicants are reminded
that, unless they obtain a written
waiver, applications must be received
and validated by Grants.gov by 11:59:59
p.m. eastern time on the application
deadline date. The validation check can
take 24 to 48 hours after an application
is received by Grants.gov. As a result,
HUD strongly encourages applicants to
submit their applications 48 to 72 hours
prior to the application deadline date.
By submitting prior to the application
deadline date, applicants will have time
to cure any deficiency in their
applications should it fail the validation
process. HUD also reminds applicants
that, if they have changed their e-mail
address, they must also update their
Authorized Organization Representative
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(AOR) registration with Grants.gov.
Failure to update the AOR e-mail
address will prevent individuals
submitting applications on behalf of an
applicant from receiving a validation
receipt or rejection notice from
Grants.gov.
In reviewing Revised Appendix A,
applicants should note that the HOPE VI
program is not part of the FY2008
SuperNOFA. HUD published the HOPE
VI NOFA separately in the Federal
Register on March 26, 2008 (73 FR
16140). The application and
instructions for the HOPE VI NOFA can
be found on the Grants.gov Web site at
https://www.07grants.gov/applicants/
find_grant_opportunities.jsp. In
addition, the Continuum of Care
program is not part of today’s
publication. Applicants for the
Continuum of Care program should be
advised that HUD will require
applicants to submit Continuum of Care
applications electronically in FY2008.
Because the electronic application is not
yet available, however, details of the
registration process and other
submission details (including,
application submission date and timely
receipt requirements) will be published
in two notices that will be published in
the Federal Register later this year.
HUD expects the first notice to be
available in spring 2008. HUD expects
to publish the Continuum of Care NOFA
no earlier than July 1, 2008. Notification
of the availability of registration
instructions, the application and other
information will be released through the
Grants.gov/Find Web site. To be placed
on the Grants.gov notification service
for notices about the Continuum of Care
electronic application process, go to
https://www.grants.gov/search/
subscribeAdvanced.do. To join the HUD
homeless assistance programs listserv go
to https://www.hud.gov/subscribe/
signup.cfm?
listname=Homeless%20Assistance%20
Program&list=HOMELESS-ASST-L.
HUD is also using today’s publication
to correct the following items in the
General Section published on March 19,
2008:
On page 14885, Section III, C.2.j., the
section on Debarment and Suspension,
is modified to reference the December
24, 2007, final rule on Implementation
of OMB Guidance on Nonprocurement
Debarment and Suspension (72 FR
73484). The December 24, 2007, final
rule relocated HUD’s regulations
governing nonprocurement debarment
and suspension to a new part in title 2
of the Code of Federal Regulations. The
relocation of HUD’s nonprocurement
debarment and suspension regulation is
part of a governmentwide initiative to
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Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
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create one location where the public can
access both the Office of Management
and Budget guidance for grants and
agreements and the associated federal
agency implementing regulations.
HUD’s final Rule is available at https://
www.hud.gov/grants/index.cfm on the
right hand side of the page under
‘‘What’s Hot!
On page 14890, Section VI.B.b. ‘‘Step
Two: Register with CCR,’’ is corrected to
reflect the operating hours of the Central
Contractor Registration (CCR)
Assistance Center. If you need
assistance you can contact the CCR
Assistance Center, Monday to Friday,
except federal holidays, from 9 a.m.–5
p.m. eastern time by calling 888–227–
2423 or 269–961–5757. CCR also has on
line help incorporated into its Web site.
To obtain the online help, use the HELP
link at the top of the page.
Applicants are invited and
encouraged to participate in HUD’s
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satellite training and Webcast sessions
designed to provide a detailed
explanation of the general section and
program section requirements for each
of the SuperNOFA programs. The
interactive broadcasts provide an
opportunity to ask questions of HUD
staff. These broadcasts are archived and
accessible from HUD’s Grants page at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm. HUD also encourages all
applicants to subscribe to the Grants.gov
free notification service. By doing so,
applicants will receive e-mail
notification as soon as items are posted
to Grants.gov and have access to a
significant amount of useful
information, including responses to
frequently asked questions that arise
during the funding application period.
The address to subscribe to the
Grants.gov free notification service is
https://www.grants.gov/applicants/
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email_subscription.jsp. Corrections to
the General Section, program NOFAs, or
the application are posted to https://
www.Grants.gov as soon as they are
available. HUD will also post the
Continuum of Care NOFA (and any
corrections to the Continuum of Care
NOFA) on the Grants.gov/Find site.
HUD hopes that the steps that it has
taken to provide information early in
the FY2008 funding process will be of
benefit to you, our applicants and urges
applicants to carefully read the
instructions provided in the General
Section and program sections of the
NOFA and to apply early so any issues
can be addressed prior to the deadline
date.
Dated: April 15, 2008.
Dawn Luepke,
General Deputy Assistant Secretary for
Administration.
BILLING CODE 4210–67–P
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Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
Community Development Technical
Assistance
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Community Planning and
Development.
B. Funding Opportunity Title:
Community Development Technical
Assistance (CD–TA).
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: The
Federal Register number for this NOFA
is FR–5200–N–19. The OMB Approval
Numbers for this NOFA are: 2506–0166
for the HOME Investment Partnerships
Program (HOME), the HOME Investment
Partnerships Program for Community
Housing Development Organizations
(CHDO (HOME)) and McKinney-Vento
Homeless Assistance (Homeless); 2506–
0133 for Housing Opportunities for
Persons With AIDS (HOPWA) and for
Community Development Block Grants
(CDBG).
E. Catalog of Federal Domestic
Assistance (CFDA) Numbers: 14.239,
HOME and CHDO (HOME); 14.235,
Homeless; 14.241, HOPWA; 14.218
CDBG Entitlement Grants; 14.219 CDBG
States and Small Cities Program; 14.225
CDBG Insular Program; 14.248 CDBG
Section 108.
F. Dates: The application deadline
date is July 3, 2008. Applications must
be received and validated by Grants.gov
by 11:59:59 p.m. eastern time on the
deadline date. Please be sure to read the
General Section for electronic
application submission and receipt
requirements.
G. Additional Overview Information:
Applicants interested in providing
technical assistance to entities
participating in HUD’s community
development programs should carefully
review the General Section and the
information listed in this CD–TA NOFA.
Applicants should note that HUD has
made significant changes to this CD–TA
NOFA from previous years’
requirements.
The following chart highlights some
of the major changes to this year’s CD–
TA NOFA:
Revision
CDBG TA is included this year.
A minimum award amount has been established for national awards and field office awards.
Training requirements are explained in more detail for national and local awards.
Requirements added to include HOME Certification for HOME and CHDO (HOME) providers as well as references required for new applicants
or applicants that do not have an open HUD CD–TA award.
Rating Factor 2—Need, has been eliminated the other rating Factors have been changed significantly.
The Logic Model is now a post-award requirement.
1. Available Funds. Funds are
available to provide technical assistance
for five separate program areas: HOME,
CHDO (HOME), Homeless, HOPWA,
and CDBG. Applicants may apply for up
to all five CD–TA program areas. The
application submission information is
contained in this CD–TA NOFA at
Section IV.B. Approximately $27.9
million is available. No cost sharing is
required. Awards will be administered
under cooperative agreements with
significant HUD involvement (see
Section II.C of this NOFA).
2. Eligible Applicants. Eligible
applicants vary by each program listed
under the CD–TA NOFA. Please see a
chart for a full list of eligible applicants
in section III A, under the Full Text of
Announcement.
Full Text of Announcement
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I. Funding Opportunity Description
A. Program Description. The purpose
of the CD–TA program is to provide
technical assistance to achieve the
highest level of performance and results
for five separate community
development program areas: (1) HOME;
(2) CHDO (HOME); (3) Homeless; (4)
HOPWA and (5) CDBG. Information
about the five community development
programs and their missions, goals, and
activities can be found on the HUD Web
site at https://www.hud.gov.
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B. Authority. HOME TA is authorized
by the HOME Investment Partnerships
Act (42 U.S.C. 12781–12783); 24 CFR
part 92. CHDO (HOME) TA is
authorized by the HOME Investment
Partnerships Act (42 U.S.C. 12773); 24
CFR part 92. For the McKinney-Vento
Act Homeless Assistance Programs, TA
is authorized by the Consolidated
Appropriations Act, 2008, (Pub. L. 110–
161). HOPWA TA is also authorized by
the Consolidated Appropriations Act,
2008 (Pub. L. 110–161). CDBG TA is
authorized under Title 1 of the Housing
and Community Development Act of
1974 (42 U.S.C. 5301–5320); 24 CFR
570.402.
II. Award Information
A. Available Funds. Approximately
$27.9 million is available for the CD–TA
program. Additional funds may become
available as a result of HUD’s efforts to
recapture unused funds or to utilize
carry over funds. In addition, should a
balance of national CHDO (HOME)
funds remain after awards are provided,
the balance may be reprogrammed,
pending Congressional authorization, as
national HOME funds. The chart below
demonstrates the division of funds
among the programs that comprise CD–
TA, and presents the national versus
local share of those funds. No local
funds are available under either
HOPWA or CDBG TA. For the $14.9
million available for national TA
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programs, HUD has established a
$200,000 award minimum for successful
national TA applications, and a $50,000
minimum award for successful local
HOME and CHDO (HOME) applicants.
A $15,000 award minimum has been
established for successful local
Homeless TA applications. All awards
are subject to the funding restrictions
described in detail in Section IV,
Subpart E.
Program
National TA
Local TA
HOME .......
CHDO
(HOME)
Homeless ..
HOPWA ....
CDBG .......
$5,000,000
$5,000,000
2,500,000
5,600,000
820,000
1,000,000
6,000,000
2,000,000
0
0
Total ...
14,920,000
13,000,000
For the HOME, CHDO (HOME), and
Homeless TA programs, the local TA
funds are distributed among HUD’s
forty-three Community Planning and
Development field offices. Each field
office has been allotted a fair share of
HOME, CHDO (HOME), and Homeless
TA funds based on the needs identified
by each individual field office. The
chart below highlights the local TA
funds available, by CD–TA program, for
each field office. All awards will be
subject to the minimum funding
thresholds noted above, and the funding
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Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
restrictions identified in Section IV,
Subpart E.
Local TA area
CHDO
(HOME)
HOME
Homeless
$0
50,000
50,000
400,000
350,000
100,000
150,000
50,000
50,000
50,000
150,000
150,000
100,000
150,000
50,000
100,000
50,000
200,000
50,000
50,000
150,000
150,000
100,000
150,000
50,000
150,000
150,000
200,000
50,000
200,000
200,000
100,000
100,000
50,000
100,000
50,000
100,000
200,000
100,000
100,000
50,000
100,000
100,000
$0
50,000
50,000
850,000
500,000
100,000
200,000
100,000
50,000
50,000
0
150,000
100,000
400,000
50,000
100,000
50,000
150,000
100,000
150,000
200,000
200,000
200,000
150,000
50,000
100,000
300,000
450,000
50,000
200,000
150,000
50,000
50,000
50,000
0
50,000
100,000
200,000
50,000
50,000
50,000
0
100,000
30,000
30,000
30,000
180,000
165,000
30,000
45,000
30,000
30,000
15,000
45,000
45,000
30,000
95,000
15,000
30,000
15,000
45,000
30,000
30,000
120,000
105,000
45,000
30,000
30,000
30,000
45,000
135,000
30,000
45,000
60,000
15,000
30,000
15,000
45,000
30,000
30,000
60,000
0
30,000
30,000
45,000
30,000
Total ......................................................................................................................................
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Alabama .......................................................................................................................................
Alaska ..........................................................................................................................................
Arkansas ......................................................................................................................................
California—Northern and Arizona, Nevada .................................................................................
California—Southern ....................................................................................................................
Caribbean ....................................................................................................................................
Colorado and Montana, North Dakota, South Dakota, Utah, Wyoming .....................................
Connecticut ..................................................................................................................................
District of Columbia area .............................................................................................................
Florida—Southern ........................................................................................................................
Florida—Northern ........................................................................................................................
Georgia ........................................................................................................................................
Hawaii ..........................................................................................................................................
Illinois ...........................................................................................................................................
Indiana .........................................................................................................................................
Kansas and Missouri—Western ..................................................................................................
Missouri—Eastern ........................................................................................................................
Kentucky ......................................................................................................................................
Louisiana ......................................................................................................................................
Maryland, except District of Columbia area ................................................................................
Massachusetts, Maine, New Hampshire, Rhode Island, Vermont ..............................................
Michigan .......................................................................................................................................
Minnesota ....................................................................................................................................
Mississippi ....................................................................................................................................
Nebraska and Iowa ......................................................................................................................
New Jersey ..................................................................................................................................
New Mexico .................................................................................................................................
New York—Downstate .................................................................................................................
New York—Upstate .....................................................................................................................
North Carolina ..............................................................................................................................
Ohio .............................................................................................................................................
Oklahoma .....................................................................................................................................
Oregon and Idaho ........................................................................................................................
Pennsylvania—Eastern and Delaware ........................................................................................
Pennsylvania—Western and West Virginia .................................................................................
South Carolina .............................................................................................................................
Tennessee ...................................................................................................................................
Texas—Northern ..........................................................................................................................
Texas—Southern .........................................................................................................................
Virginia, except District of Columbia area ...................................................................................
Washington ..................................................................................................................................
Wisconsin .....................................................................................................................................
Houston ........................................................................................................................................
5,000,000
6,000,000
2,000,000
B. Type of Assistance instrument.
Funds will be awarded as a Cooperative
Agreement.
1. National TA activities are
administered by a Government
Technical Representative (GTR) and
Government Technical Monitor (GTM)
at HUD Headquarters. Local TA will be
administered by a GTR and GTM in the
respective HUD field office. Significant
HUD involvement is required in all
aspects of TA planning, delivery, and
follow-up. Applicants for National TA
must also be willing to work in any
HUD field office area, although work in
the field office areas is likely to be a
negligible portion of National TA
activities.
2. Awards will be for a period of 24
months up to 36 months, depending on
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such factors as whether or not the TA
provider has been selected as a lead
provider; the number of field offices that
the provider will work in; and the
number of CD–TA programs that the
provider participates in. HUD reserves
the right to determine the award period
based on any or all of these factors.
3. HUD reserves the right to withdraw
funds from any TA provider if HUD
determines that: (1) The TA provider’s
performance is duly found to be
substandard and unacceptable; (2) the
need for assistance is not commensurate
with the award; or (3) the need for
assistance is greater in other field office
jurisdictions. HUD will make this
determination on a case by case basis
and will provide a 30-day due process
notice accordingly.
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4. HUD anticipates substantial
involvement in determining and
approving the work to be performed as
described below:
a. Demand-Response System. All
successful CD–TA applicants must
operate within the structure of the
demand-response system. Under the
demand-response system HUD
identifies technical assistance needs and
prioritizes them based on Departmental,
program and jurisdictional priorities.
Successful TA applicants are then
tasked with responding to identified
needs. Under the demand-response
system, TA providers are required to:
(1) When requested by a GTR, market
the availability of their services to
existing and potential recipients within
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the jurisdictions in which the assistance
will be delivered;
(2) Respond to requests for assistance
from the GTR;
(3) When requested by a GTR,
conduct a needs assessment to identify
the type and nature of the assistance
needed by the recipient of the
assistance;
(4) Obtain the local HUD field office’s
approval before responding to direct
requests for technical assistance from
HOME Participating Jurisdictions (PJs),
Community Housing Development
Organizations (CHDOs), and McKinneyVento Act Homeless Assistance.
(5) For CHDO (HOME) TA providers,
secure a letter from a PJ stating that a
CHDO, or prospective CHDO to be
assisted by the provider, is a recipient
or intended recipient of HOME funds
and indicating, at its option, subject
areas of assistance that are most
important to the PJ.
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III. Eligibility Information
A. Eligible Applicants. The eligible
applicants for each of the five CD–TA
programs are listed in the chart below.
In accordance with the President’s faithbased initiative, HUD welcomes the
participation of eligible faith-based and
other community organizations in the
CD–TA programs.
Program
Eligible applicants
HOME ........................
• A for-profit or nonprofit professional and technical services company or firm that has demonstrated knowledge of the
HOME program and the capacity to provide technical assistance services;
• A HOME Participating Jurisdiction (PJ);
• A public purpose organization, established pursuant to state or local legislation, responsible to the chief elected officer
of a PJ;
• An agency or authority established by two or more PJs to carry out activities consistent with the purposes of the
HOME program; or
• A national or regional nonprofit organization that has membership comprised predominantly of entities or officials of
entities of PJs or PJs’ agencies or established organizations.
• A public or private nonprofit intermediary organization that customarily provides services, in more than one community, related to the provision of decent housing that is affordable to low-income and moderate-income persons or related to the revitalization of deteriorating neighborhoods; has demonstrated experience in providing a range of assistance (such as financing, technical assistance, construction and property management assistance) to CHDOs or similar organizations that engage in community revitalization; and has demonstrated the ability to provide technical assistance and training for community-based developers of affordable housing.
Note: Any organization funded to assist CHDOs under CD–TA may not undertake CHDO set-aside activities itself within
its service area while under cooperative agreement with HUD.
• A state;
• A unit of general local government;
• A public housing authority; or
• A public or private nonprofit or for-profit organization, including educational institutions and area-wide planning organizations.
• A for-profit or nonprofit organization;
• A state; or
• A unit of general local government.
• A state;
• A unit of general local government;
• A national or regional nonprofit organization that has membership comprised predominately of entities or officials of
entities of CDBG recipients;
• A for-profit or nonprofit professional and technical services company or firm that has demonstrated knowledge of the
CDBG program and the capacity to provide technical assistance services; or
• A public or private nonprofit or for-profit organization, including educational services and area-wide planning organizations.
CHDO (HOME) ..........
Homeless ...................
HOPWA .....................
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CDBG ........................
All HOME and CHDO (HOME) TA
providers applying under this NOFA
must now have a minimum number of
training and technical assistance staff
who have sat for and passed the HOME
Certified Specialist—Regulations
training as described in Section VB. All
TA providers applying to the HOME or
CHDO (HOME) TA programs must be
able to document staff certification in
their application.
A consortium of organizations may
apply for one or more CD–TA programs,
but one organization must be designated
as the applicant. Applicants may
propose assistance using in-house staff,
sub-contractors, sub-recipients, and
local organizations with the requisite
experience and capabilities. Where
appropriate, applicants should make use
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of TA providers located in the field
office jurisdiction receiving services.
B. Cost Sharing or Matching. None.
C. Other
1. Eligible TA Priorities. Activities
eligible for funding under each of the
five CD–TA programs must address the
TA priorities identified below:
a. HOME TA. HUD has identified five
HOME program technical assistance
priorities. These priorities that result in
measurable performance outputs and
outcomes are:
(1) Improve the ability of PJs to design
and implement housing programs that
reflect sound underwriting,
management, and fiscal controls;
demonstrate measurable outcomes in
the use of public funds; and provide
accurate and timely reporting of HOME
program accomplishments.
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(2) Encourage public-private
partnerships that yield an increase in
the amount of private dollars leveraged
for HOME-assisted projects and result in
an increase in the commitment and
production of HOME-assisted units.
(3) Assist PJs in developing strategies
that ameliorate the affordability gap
between rapidly increasing housing
costs and the less rapid growth in
incomes among low-income
households, especially among
underserved populations (e.g., residents
of the Colonias, homeless persons,
persons with disabilities, and residents
of an empowerment zone (EZ)
designated by HUD or the United States
Department of Agriculture (USDA), an
urban or rural renewal community
designated by HUD (RC), or an
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enterprise community designated in
round II by USDA (EC–II).
(4) Assist PJs in developing strategies
that increase and help sustain
homeownership opportunities for lowincome households—particularly lowincome, minority households—and
directly result in the commitment and
completion of HOME-assisted units.
(5) Improve PJs’ ability to incorporate
energy efficiency into the planning,
design, financing, construction, and
operation of affordable housing. This is
consistent with the Department’s policy
priority of Participation in Energy Star
as described in the General Section.
b. CHDO (HOME) TA.
(1) HUD has identified three CHDOspecific technical assistance priorities.
These priorities that result in
measurable performance outputs and
outcomes are:
(a) Assist new CHDOs and potential
CHDOs in developing the organizational
capacity to own, develop, and sponsor
HOME-assisted projects. A new CHDO
is defined as a nonprofit organization
that within three years of the
publication of this NOFA was
determined by a PJ to qualify as a
CHDO. A potential CHDO is defined as
a nonprofit organization that is expected
by the PJ to qualify as a CHDO and is
expected to enter into a written
agreement with that PJ to own, develop,
or sponsor HOME-assisted housing
within 24 months of the PJ determining
the organization qualifies as a CHDO.
(b) Improve the HOME program
production and performance of existing
CHDOs in the areas of:
(i) Program design and management,
including underwriting, project
financing, property management, and
compliance; and
(ii) Organizational management and
capacity, including fiscal controls,
board development, contract
administration, and compliance
systems.
(c) Provide organizational support,
technical assistance, and training to
community groups for the establishment
of community land trusts, as defined in
section 233(f) of the Cranston-Gonzalez
National Affordable Housing Act. These
priorities are consistent with the
Department’s policy priority for
Providing Increased Homeownership
and Rental Opportunities for Low- and
Moderate-Income Persons, Persons with
Disabilities, the Elderly, Minorities, and
Persons with Limited English
Proficiency.
(2) Additional CHDO (HOME) eligible
activities are:
(a) Under the ‘‘Pass-Through’’
provision, CD–TA providers may
propose to fund various operating
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expenses for eligible CHDOs that own,
develop, or sponsor HOME-assisted
housing. Such operating expenses may
include reasonable and necessary costs
for the operation of the CHDO including
salaries, wages, and other employee
compensation and benefits; employee
education, training and travel; rent;
utilities; communication costs; taxes;
insurance; equipment, materials, and
supplies.
(b) CD–TA providers must establish
written criteria for selection of CHDOs
receiving pass-through funds. PJs must
designate the organizations as CHDOs;
and, generally, the organizations should
not have been in existence more than
three years.
CD–TA providers must enter into an
agreement with the CHDO that the
agreement and pass-through funding
may be terminated at the discretion of
HUD if no written legally binding
agreement to provide assistance for a
specific housing project (for acquisition,
rehabilitation, new construction, or
tenant-based rental assistance) has been
made by the PJ with the CHDO within
24 months of initially receiving passthrough funding. The pass-through
amount, when combined with other
capacity building and operating support
available through the HOME program,
cannot exceed the greater of 50 percent
of the CHDO’s operating budget for the
year in which it receives funds, or
$50,000 annually.
c. Homeless TA. Homeless TA funds
are available to provide McKinneyVento Homeless Assistance Act, HUDfunded grantees, project sponsors, and
potential recipients with skills and
knowledge needed to develop and
operate projects and activities. These
HUD-funded grantees, project sponsors
and potential recipients are organized as
Continuums of Care (CoCs) for
community planning. The assistance
may include, but is not limited to,
developing, enhancing, and
disseminating written information such
as papers, monographs, manuals,
curriculums, guides, and brochures; and
person-to-person exchanges,
conferences, training and use of
technology.
1. National TA activities are focused
on these priorities that result in
measurable performance outputs and
outcomes:
a. Improve the ability of HUD-funded
grantees, project sponsors, and potential
recipients as CoCs to participate in the
Annual Homeless Assessment Report
(AHAR). Develop materials and training
for: Reporting bed coverage;
extrapolation and data analysis
methodologies and documents; data
integration; data quality assessments;
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utilization of AHAR data at the program
and/or CoC level; and the collection and
analysis of CoC data for
Congressionally-directed HMIS-related
reports.
b. Assist CoCs with Homeless
Management Information System
(HMIS) implementation. National
technical assistance will relate to data
collection, data quality, data analysis,
provider participation, HMIS structure
and governance, reporting, performance
measurement, data warehousing, HMIS
Data and Technical Standards and
Annual Progress Report (APR).
c. Maintain and enhance the HMIS
Web site portal as the vehicle for
collection and dissemination of HMIS
information.
d. Support collaboration between
metropolitan, regional and statewide
HMISs. Assistance may include
providing state and/or regional HMIS
technical assistance coordinators and/or
technology to promote effectuating longdistance meeting, conferencing and
networking and supporting disaster
preparedness and recovery efforts.
e. Develop new and enhance existing
materials to facilitate the understanding
of the electronic submission process for
CoC Homeless Assistance program
applications, technical submissions and
Annual Progress Reports (APRs) by
HUD-funded grantees, project sponsors,
and potential recipients.
f. Maintain and enhance the
Homelessness Resource Exchange (HRE)
as the vehicle for collection and
dissemination of information related to
homelessness. The Homelessness
Resource Exchange is HUD’s one-stop
shop for information and resources for
providers who are assisting persons who
are homeless or at risk of becoming
homeless;
g. Develop, enhance and deliver
curriculums for HUD-funded grantees,
project sponsors, and potential
recipients on topics including, but not
limited to: Performance outcome
measures, homeless prevention
strategies, comprehensive housing
development strategies using
collaborative public and private
partnerships, CoC governance and
structure, organizational capacity,
planning, strategies for ending chronic
homelessness and increasing access to
mainstream services for homeless
persons. This priority is consistent with
the Department’s policy priority for
Ending Chronic Homelessness as
described in the General Section.
2. Local TA activities are focused on
these priorities that result in measurable
performance outputs and outcomes:
a. Capacity building for HUD-funded
grantees, project sponsors, and potential
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recipients including information that
would help these stakeholders carry out
the purposes of the McKinney-Vento
Act homeless assistance programs and
assist in identifying and overcoming
barriers.
b. Delivery of approved curricula to
assist HUD-funded grantees, project
sponsors, and potential recipients with
understanding program requirements
and monitoring standards, including
sound fiscal and financial management
practices, assessment of subrecipients
and providing TA to help CoCs assess
grantees, project sponsors, and
individual projects.
c. Assisting HUD-funded grantees,
project sponsors, and potential
recipients to improve access to
mainstream systems of care.
d. HOPWA TA. HOPWA funds are
available for technical assistance,
training, and oversight activities which
can be used to provide grantees, project
sponsors, and potential recipients with
the skills and knowledge to effectively
develop, operate, evaluate, and oversee
HOPWA-eligible project activities that
result in measurable performance
outputs and outcomes consistent with
the HOPWA program. HOPWA TA,
including program training and support
is to be developed and conducted in
collaboration with HUD field office
oversight of local HOPWA-assisted
activities. The national TA priority is
directed toward the development and
implementation of activities that
promote successful HOPWA grantee
performance management and reporting
under the national performance goal of
increasing housing stability, reducing
risks of homelessness, and improving
access to care for HOPWA beneficiaries.
This priority is consistent with the
departmental policy priorities of Ending
Chronic Homelessness and Providing
Increased Homeownership and Rental
Opportunities for Low- and ModerateIncome Persons, Persons with
Disabilities, the Elderly, Minorities and
Persons with Limited English
Proficiency as described in the General
Section.
e. CDBG TA. HUD may provide CDBG
program technical assistance to meet
specified objectives, in particular the
facilitating of skills and knowledge in
planning, developing, and
administering activities under the CDBG
program for recipients and other entities
that may need but do not possess such
skill and knowledge, including
measuring programs and activities
under the CDBG program. These
technical assistance funds will support
local and state grantees’ efforts in these
areas as well as program management,
reporting accomplishments, and
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analytical support of information for
performance measurement. TA activities
that result in measurable performance
outputs and outcomes are focused on
the following priorities:
(1) Improve CDBG recipient
knowledge and skills to implement the
CPD Performance Measurement system.
(2) Improve CDBG recipient
knowledge and understanding of
reporting accomplishments and the
importance of measuring performance
from a national programmatic
perspective.
(3) Develop and deliver training on
implementing the re-engineered
Integrated Disbursement and
Information System (IDIS).
(4) Improve CDBG program
knowledge through training of
recipients, subrecipients, and
subgrantees on CDBG program
regulations and financial management
requirements.
(5) Increase program knowledge of the
CDBG Section 108 program through
program-specific recipient training.
(6) Develop model protocols that
ensure accurate, required program
recordkeeping and performance data by
recipients, subrecipients, and
subgrantees.
(7) Develop materials for grantees,
subrecipients, and subgrantees on
energy conservation or other
Departmental or programmatic
priorities. This is consistent with the
Department’s policy priority of
Participation in Energy Star as described
in the General Section.
2. Eligible National TA and Local TA
Activities. There are two types of
technical assistance (TA) funding
available in this NOFA: National TA
and Local TA.
National TA activities are those that
address, at a nationwide level, one or
more of the CD–TA program activities
and/or priorities identified in Section
III.C. of this NOFA. National TA
activities may include the development
of written products, development of online materials, development of training
courses, delivery of training courses
previously approved by HUD,
organization and delivery of workshops
and conferences, and delivery of direct
TA as part of a national program.
Local TA activities also must address
the CD–TA program activities and/or
priorities identified in this NOFA;
however, the Local TA is targeted to the
specific needs of the HUD community
development program recipients in the
field office area in which the TA is
proposed. Local TA activities are
limited to the development of need
assessments, direct TA to HUD
community development program
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recipients, organization and delivery of
workshops and conferences, and
customization and delivery of
previously HUD-approved trainings.
3. Threshold Requirements.
Applicants must meet the Threshold
requirements in the General Section to
receive an award of funds from HUD.
Please carefully read the General
Section.
4. False Statements. An applicant’s
false statement in an application is
grounds for denial or termination of an
award and grounds for possible
punishment as provided in 18 U.S.C.
1001.
5. Program Requirements. The
following program requirements apply
to the CD–TA programs:
a. Training. When conducting training
sessions as part of its CD–TA activities,
CD–TA providers are required to:
(1) Design the course materials as
‘‘step-in’’ packages so that HUD or other
CD–TA providers may independently
conduct the course on their own;
(2) Make the course materials
available to the GTR in sufficient time
for review (minimum of three weeks)
and receive concurrence from the GTR
on the content and quality prior to
delivery;
(3) Provide all course materials in an
electronic format that will permit wide
distribution among TA providers, field
offices, and HUD grantees;
(4) Arrange for joint delivery of the
training with multiple providers at the
same time and/or location with HUD
participation when requested by the
GTR;
(5) Deliver HUD-approved training
courses that have been designed and
developed by others on a ‘‘step-in’’ basis
when requested; and
(6) Send trainers to approved ‘‘trainthe-trainers’’ sessions. The costs
associated with attending these required
sessions are eligible under the
cooperative agreement.
b. Local Training. The development of
new training courses using local TA
funds is prohibited. Local TA providers,
when conducting training sessions as
part of the CD–TA program, are required
to:
(1) Arrange for joint delivery of the
training with HUD participation when
requested by the GTR;
(2) Deliver only HUD-approved
training courses that have been designed
and developed by national TA providers
or other qualified experts on a ‘‘step-in’’
basis when requested; and
(3) Send trainers to approved ‘‘trainthe-trainers’’ sessions. The cost
associated with attending these required
sessions will be eligible TA costs under
the cooperative agreement executed
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with HUD and will not be the burden
of the TA provider.
c. National Training: To ensure that
CD–TA funds are used efficiently and
that new training courses are not
duplicative of existing materials, only
national TA providers are allowed to
develop new training courses. National
TA providers, when developing new
training courses or conducting training
sessions as part of the CD–TA program,
are required to:
(1) Design new course materials as
‘‘step-in’’ packages so that HUD and
other CD–TA providers may
independently conduct the course;
(2) Make the course material available
to the GTR/GTM in sufficient time for
review and receive concurrence from
the GTR on the content and quality of
the material prior to establishing a
course delivery date;
(3) Provide all course materials in an
electronic format to HUD;
(4) Arrange for joint delivery of the
training with HUD participation when
requested by the GTR; and
(5) Send trainers to approved ‘‘trainthe-trainers’’ sessions. The cost
associated with attending these required
sessions will be eligible TA costs under
the cooperative agreement executed
with HUD and will not be the burden
of the TA provider.
When National TA providers are
undertaking activities in field office
jurisdictions, the National TA providers
must work cooperatively with HUD
field offices. Providers must notify the
applicable HUD field office of the
planned activities; consider the views or
recommendations of that office, if any;
follow those recommendations, to the
degree practicable; and report to the
applicable field office on the
accomplishments of the assistance.
d. Affirmatively Furthering Fair
Housing (AFFH). The requirements to
Affirmatively Further Fair Housing
(AFFH) and the requirements of Section
3 of the Housing and Urban
Development Act of 1968 (section 3) do
not apply pursuant to funding under
this NOFA. This does not affect
recipients’ responsibilities to
affirmatively further fair housing or
provide employment, contracting, or
training opportunities pursuant to
Section 3 that may exist by virtue of the
receipt of other HUD funding that
retains those requirements.
e. Environmental review. Most
activities under the CD–TA program are
categorically excluded and not subject
to environmental review under 24 CFR
50.19(b)(9) or (13), but in the case of
CHDO (HOME) TA eligible activities, a
proposal for payment of rent as part of
CHDO operational costs will be subject
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to environmental review by HUD under
24 CFR part 50. If an applicant proposes
to assist CHDO operating expenses that
include rent, the application constitutes
an assurance that the applicant and
CHDO will assist HUD to comply with
24 CFR part 50; will supply HUD with
all available and relevant information to
perform an environmental review for
the proposed property to be rented; will
carry out mitigating measures required
by HUD or select an alternate property;
and will not lease or rent, construct,
rehabilitate, convert or repair the
property, or commit or expend HUD or
non-HUD funds for these activities on
the property to be rented, until HUD has
completed an environmental review to
the extent required by 24 CFR part 50.
The results of the environmental review
may require that the proposed property
be rejected.
IV. Application and Submission
Information
A. Addresses To Request Application
Package. Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.Grants.gov./applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov Support Desk
toll free at 800–518–GRANTS or e-mail
your questions to Support@Grants.gov.
See the General Section for information
regarding the registration process or ask
for registration information from the
Grants.gov Support Desk.
B. Content and Form of Application
Submission. Applicants must submit a
separate and distinct application for
each of the different program areas (i.e.,
HOME, CHDO (HOME), Homeless,
HOPWA and CDBG) for which they are
applying. For applicants that are
applying for both national and local TA
for the HOME, CHDO and/or Homeless
programs, you may limit your
submission to two separate applications
for each program area (one for national
TA and one for local TA), provided you
meet the following: (1) The local TA
application must identify all field office
jurisdictions that you elect to apply in;
(2) the application content for each local
jurisdiction must be identical; and (3)
the dollar amount of TA requested for
each jurisdiction is clearly notated.
A completed application consists of
an application submitted by an
authorized official of the organization
and contains all relevant sections of the
application, as shown in the checklist
below in Section IV.B.4.
1. Number of Copies. HUD requires
TA providers applying for assistance
under this NOFA to apply electronically
through grants.gov. An applicant may
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submit a written request to waive the
electronic submission requirement.
Should HUD grant a waiver of the
electronic submission requirement, the
waiver approval letter will note the
number of paper copies the applicant
must submit to HUD.
2. Page Limitation and Font Size.
Narratives addressing Factors 1–4 must
be formatted so that the total number of
pages submitted are equal to no more
than 25 single sided pages of text based
on an 8.5 by 11 inch paper, using a
standard 12 point font. Reviewers will
not review more than 25 pages for all
the factors combined. The one page
funding and capacity summary and the
list of references for new applicants are
not included in the 25 page limit.
3. Prohibition on Materials Not
Required. Materials other than what is
requested in this NOFA are prohibited.
Reviewers will not consider resumes,
charts, letters, or any other documents
attached to the application.
4. Checklist for Application
Submission. Applicants submitting
electronic copies should follow the
procedures in Sections IV.B. and F. of
the General Section. The following
checklist is provided as a guide to help
ensure that you submit all the required
elements. For applicants receiving a
waiver of the electronic submission, the
paper submission must be in the order
provided below. All applicants should
enter the applicant name, DUNS
number, and page numbers on the
narrative pages of the application. All
forms are available when you download
the application and instructions from
https://www.grants.gov/applicants/
apply_for_grants.jsphttps://
apply.grants.gov/forms_apps_idx.html.
• SF–424, Application for Federal
Assistance (see General Section).
• An Application Cover Page
indicating in bold (a) the type of TA
proposed in the application whether
HOME National, HOME Local, CHDO
(HOME) National, CHDO Local,
Homeless National, Homeless Local,
HOPWA National, or CDBG National,
(b) the amount of funds requested; and
(c) for Local TA, a table showing the
jurisdiction(s) proposed in the
application and the amount of funds
requested for each jurisdiction.
• Narrative addressing Factors 1–4
and a one-page summary highlighting
the specific types of eligible TA
activities the applicant has the capacity
to undertake, and the funding amount
requested for each CD–TA program by
national or local jurisdiction for which
the applicant is applying. (See Section
V. Application Review Information.)
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• HUD–424–CB, Grant Application
Detailed Budget Form (see General
Section).
• HUD–424–CBW, Detailed Budget
Worksheet for Non-Construction
Projects (see General Section).
• If applying for CHDO (HOME) TA,
statement as to whether the organization
proposes to pass through funds to new
CHDOs.
• If applying for the CHDO (HOME)
TA, a certification as to whether the
organization qualifies as a primarily
single-state provider under section
233(e) of the Cranston-Gonzales
Affordable Housing Act.
• SF–LLL, Disclosure of Lobbying
Activities (see General Section).
• HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov) (see General Section).
• SF–424, Supplement, Survey on
Equal Opportunity for Applicants
(‘‘Faith Based EEO Survey (SF–424
SUPP)’’ on Grants.gov) (to be completed
by private nonprofit organizations only).
• Form HUD–2994–A (You Are Our
Client! Grant Applicant Survey,
Optional).
• Form HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov) (Used as the cover page to
transmit third party documents and
other information designed for each
specific application for tracking
purposes. HUD will not be able to match
faxes to an application if the application
does not contain the HUD–96011 fax
cover page, and each fax submitted does
not use the HUD–96011 as the cover
page to the facsimile transmission.
C. Submission Dates and Times. Your
completed application must be received
and validated electronically by
Grants.gov no later than 11:59:59 p.m.
Eastern time on the deadline date. The
validation process can take 24–48 hours
following receipt of the application by
Grants.gov. Applicants are advised to
submit the application 72 hours prior to
the deadline date so that if the
application is rejected by Grants.gov,
the applicant has enough time to correct
the noted problem and resubmit the
application in time to meet the deadline
requirements. (See General Section for
further information on the Grants.gov
validation process.)
HUD has found that the most common
error made by grantees which causes
their application to fail validation is that
the applicant ID and password does not
match the DUNS number under which
they are applying, or the applicant is not
authorized by the organization to submit
the application on behalf of the
organization. Please make sure when
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submitting your application that you are
using the correct DUNS number, User ID
and password, that you have registered
at Grants.gov under that DUNS number
and USER ID and password, and that
you have been authorized by the
organization to submit the application
on behalf of the applicant. To check
your registration status, follow the
directions provided in the General
Section.
D. Intergovernmental Review.
Intergovernmental review is not
applicable to CD–TA applications.
E. Other Submission Requirements.
The General Section describes
application submission procedures and
how applicants may obtain proof of
timely submission.
1. Waiver of Electronic Submission
Requirements. Applicants interested in
applying for funding under this NOFA
must submit their applications
electronically via Grants.gov or request
a waiver from the Community
Development Technical Assistance
program. Applicants should submit
their waiver requests in writing by email. Waiver requests must be
submitted no later than 15 days prior to
the application deadline date and
should be submitted to
Mark.A.Horwath@hud.gov. HUD only
provides waivers for cause under the
waiver provisions of 24 CFR 5.110.
Instructions regarding the number of
copies to submit and the address where
they must be submitted will be
contained in any approval of the waiver
request. Paper submissions must be
received at the appropriate HUD
office(s) no later than the deadline date.
V. Application Review Information
A. Capacity and Funding Summary.
All CD–TA applicants are required to
submit a one-page capacity and funding
summary for each CD–TA application
submitted. Although the capacity and
funding summary will not be rated
based on the factors listed in Section V,
Subpart B. below, the summary is a
submission requirement for the CD–TA
program. HUD will use the summary to
determine the national or field office
area for which the applicant is applying;
the types of TA activities the applicant
is willing to undertake based on staff
skill and experience; and given the
organizational capacity of the applicant,
a funding amount the applicant can
reasonably expect to expend within the
requirements and timeframes of the CD–
TA program.
The summary must include:
1. A list of the eligible TA activities
the applicant is prepared to undertake,
based on the applicant’s organizational
capacity and staff skills. See Section III
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C, 2 Eligible TA Activities for a list of
eligible national and local TA activities.
2. A funding estimate, by national
and/or field office jurisdiction, that the
applicant believes it can reasonably
expend within the three-year
performance period based on
organizational capacity and the eligible
TA activities the applicant is prepared
to undertake.
B. Criteria. The maximum number of
points to be awarded for a CD–TA
application is 100. The minimum score
for an application to be considered for
funding is 75 with a minimum of 35
points on Factor 1. The CD–TA program
is not subject to bonus points, as
described in the General Section.
Points are assigned on four factors.
Applicants should review the factors
carefully as the criteria have changed
significantly from prior years’
requirements. When addressing the four
factors, applicants should discuss the
relevant successful experience of both
their organization as a whole, and the
individual staff and dedicated
contractors who may work under the
award if the application is funded.
Applicants should also address the
overall management of the award
including policies and procedures for
ensuring that all CD–TA program
requirements are met and quality
products are developed and delivered.
Please note that Factor 2—Need—as
identified in the General Section does
not apply under the CD–TA program.
Rating Factor 1: Applicant’s Capacity
and Relevant Experience (50 points)
(Minimum for Funding Eligibility is 35
points)
a. (25 points) Recent experience. For
new applicants or applicants funded in
the past that do not have an open HUD
CD–TA award: Provide examples of
recent experience (within the past 18
months) managing technical assistance
awards similar to the programs covered
under the CD–TA NOFA within a clientdriven environment. Examples should
include a discussion of the tasks
undertaken, individuals served, training
skills and related CD–TA program
knowledge required to complete the
tasks, and measurable results achieved.
All new applicants must also include at
least two references for recent, technical
assistance work similar to the programs
covered under the CD–TA NOFA and
undertaken by the applicant. References
should only include a contact name,
address, phone number and e-mail
address in order for HUD to verify the
information.
For current CD–TA providers: Provide
examples of recent experience (within
the past 18 months) managing existing
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CD–TA award programs within the
demand-response system. Examples
should include a discussion of the
specific TA tasks undertaken, program
beneficiaries served, program topics
addressed, and quantifiable outcomes
achieved. Current CD–TA providers
should also note any outstanding
performance issues under open CD–TA
awards, and the steps the TA provider
is taking to address these issues. HUD
will rely on existing CD–TA file
documentation when evaluating this
factor.
HUD will evaluate this factor based
upon the breadth and accuracy of the
applicant’s program knowledge, ability
to provide and deliver technically
accurate TA, compliance with
cooperative agreement provisions,
financial and performance reporting
requirements, timeliness of drawdown
of funds and close-out of expired grants.
Customer feedback from CPD program
offices will also be used to judge an
applicant’s performance and
effectiveness.
b. (25 points) Organizational capacity.
In narrative form, describe the technical
assistance skills and related CD–TA
program knowledge of your
organization’s key staff and, based on
the organization’s capacity, identify the
types of TA activities the applicant is
prepared to undertake and how this will
further the TA priorities of the programs
for which you are seeking funding. To
the extent that the applicant addresses
the HUD policy priority(s) noted in the
General Section for each program in this
NOFA, the applicant will receive a
minimum of one point of the 25 points
available for this subfactor.
Key staff is defined as all in-house
staff and hired consultants who will be
developing technical assistance
products and/or delivering training
courses, conferences, or direct TA.
Applicants should include specific
examples of each key staff member’s TA
skills and areas of expertise. For all
HOME and CHDO (HOME) TA
providers, identify the key staff who
have passed, with a score of 80 or
higher, the HOME Program Certification
Regulations course. Applicants should
refer to Section III C.2 for a complete list
of the eligible TA activities applicants
may undertake with national or local
CD–TA funds. The applicant’s
description of staff capacity should
clearly support the specific types of TA
activities the applicant is willing and
able to undertake with CD–TA funds. In
rating this subfactor, HUD will evaluate
each key staff member’s program
knowledge, and TA skills. FOR HOME
and CHDO (HOME) TA providers, HUD
will measure an organization’s HOME
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program knowledge, in part, by the
number of key staff identified in the
application who have passed the HOME
Program Certified Specialist-Regulations
exam. Up to 10 points is available under
this subfactor for organizations
demonstrating a sufficient number of
HOME Program Certified staff to carry
out a demand-response program of
activities. Applicants for local HOME
and CHDO (HOME) TA must have at
least one staff person who is ‘‘HOME
certified’’ to receive any points on this
portion of the subfactor; applicants for
national HOME and CHDO (HOME) TA
must have at least two staff people who
are ‘‘HOME certified’’ to receive any
points. For local and national HOME
and CHDO (HOME) TA only, points for
this portion of the subfactor will be
awarded as follows:
Local TA applicants number of HOME
program certified staff
National TA
applicants
number of
HOME program certified
staff
1
2
3
4
2 ....................
3–4 ................
5–6 ................
7 or more ......
....................
....................
....................
or more ......
Points
4
6
8
10
HUD will also compare the specific
types of TA activities the applicant is
willing to undertake in relation to stated
staff capacity. Staff program knowledge
and TA skills should clearly support the
possible TA activities the applicant may
undertake.
Rating Factor 2: Soundness of Approach
(35 points)
a. (5 points) Key management staff.
The successful administration and
management of a technical assistance
award is key to: (1) The timeliness of
delivery of required technical
assistance; (2) the sound financial
management of the project; and (3) the
appropriate prioritization of multiple
technical assistance needs. In evaluating
the soundness of approach under this
rating factor, HUD will consider the
breadth of key management staff
experience administering multiple,
complex tasks within the demandresponse system, or a similar clientdriven environment. Applicants should
clearly demonstrate recent experience
managing and coordinating financial
resources, and administrative, training,
and consultant staff among complex and
varied technical assistance tasks. HUD
will also evaluate the roles and
responsibilities key management staff
would assume under a CD–TA award in
light of each individual’s recent
experience.
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Identify the key staff responsible for
the overall management and
administration of the CD–TA award.
Key management staff is defined as any
individual who will have decisionmaking authority related to the financial
or task management, performance
reporting, or overall coordination of the
award. The applicant must identify key
management staff, including their
individual roles and responsibilities, as
well as their recent experience (within
the past 18 months), managing people
and tasks within the demand-response
system or a similar client-driven
environment. Please do not include the
Social Security Numbers (SSN) of any
staff members.
b. (20 points) Procedures. Present
detailed, practical policies and
procedures for managing multiple, large
and/or complex technical assistance
awards in multiple jurisdictions. The
policies and procedures must discuss
how the applicant will manage TA
activities within the specific structure of
the demand-response system, including
processes for fielding TA needs from
HUD; assigning appropriate skilled and
knowledgeable staff to develop or
provide the TA; prioritizing and
managing multiple TA needs, to
multiple entities, in multiple
jurisdictions; providing feedback to
HUD on TA progress and outcomes; and
addressing and effectively resolving any
delays encountered. In rating this factor,
HUD will consider the level of detail
and efficiency of the applicant’s
proposed processes for fielding and
prioritizing multiple TA needs,
allocating limited CD–TA financial
resources among multiple TA tasks, and
coordinating and assigning skilled inhouse and consultant staff to address
multiple TA needs, to multiple entities
in multiple jurisdictions. HUD will also
evaluate the suitability of the
applicant’s proposed policies and
procedures within the specific structure
of the demand-response system.
c. (10 points) Quality control. Present
a detailed plan for ensuring that all TA
products developed or delivered under
the CD–TA program are of the highest
quality. Applicants should present a
detailed plan for ensuring that all TA
activities are eligible, accurate program
guidance is provided, correct
beneficiaries are served, and positive
outcomes are achieved. The applicant
should also present a detailed plan for
addressing and remediating any
eligibility or product quality issues that
may arise. In rating this factor, HUD will
review the applicant’s quality control
procedures for thoroughness and
efficiency, and the likelihood that such
procedures will ensure that positive
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outcomes are achieved. Applicants
should clearly describe established
policies and procedures for ensuring the
eligibility, accuracy, and quality of all
aspects of TA development and
delivery. The applicant should also
present a detailed remediation plan
should any eligibility or quality issues
arise.
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Rating Factor 3: Leveraging Resources (5
points)
Present an effective, practical plan for
transferring products developed through
the CD–TA program, including manuals,
guides, assessment forms, and other
work products, to other TA providers
and program beneficiaries. The
applicant’s plan should address the reuse of existing ‘‘step-in’’ packages and
how it will share its resources with a
wide audience, avoiding the cost and
time in creating new products, so that
the duplication of TA products does not
occur. In rating this factor, HUD will
evaluate the extent to which the
application demonstrates a practical and
effective means of sharing TA resources
with a wide audience, including other
TA providers and program beneficiaries.
Rating Factor 4: Achieving Results and
Program Evaluation (10 points)
For each program priority, the
applicant must identify at least two
quantifiable outcomes. For a complete
list of TA priorities by program area
refer to Section III, Subpart C., Eligible
Activities and Priorities. For each of the
eligible TA activities an applicant may
undertake (i.e., development of written
and electronic products, training
delivery, direct TA), describe the
general methods and measures the
applicant will use to evaluate the
effectiveness of the TA. While the
specific TA topics to be addressed by
successful applicants will be identified
post-award through the demandresponse system, HUD has identified the
broad eligible activities that encompass
technical assistance. The applicant must
present a clear plan for evaluating the
effectiveness of each of the possible TA
activities the applicant may be asked to
undertake and deliver. For a complete
list of eligible national and field office
TA activities under the CD–TA program,
refer to Section III C.2., Description of
National and Local TA.
Note that although not a submission
requirement under this year’s CD–TA
NOFA, successful applicants will be
required to submit a completed Logic
Model. Though not part of the rating
factors, the logic model submitted after
selection and under the guidance of the
GTR will be evaluated for completeness
and consistency based upon the matrix
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in the General Section. HUD reserves
the right to request modifications to the
Logic Model submissions and require
the TA providers to update the Logic
Model, based on activities carried out
under the demand-response system. In
rating this factor, HUD will evaluate
whether the outcomes identified by the
applicant are both measurable and
appropriately related to each program
priority. HUD will also assess whether
the TA evaluation methods described by
the applicant will thoroughly and
accurately measure the effectiveness of
each eligible TA activity identified.
C. Review and Selection Process
1. Review Types. Two types of
reviews will be conducted. First, HUD
will review each application to
determine whether it meets threshold
eligibility requirements.
Second, HUD will review and assign
scores to applications using the Factors
for Award noted in Section V.A.
2. Ranked Order.
a. Once rating scores are assigned,
rated applications submitted for each
National TA program and for each Local
TA program will be listed in ranked
order. Applications within the fundable
range (score of 75+ points with 35+
points for Factor 1) may then be funded
in ranked order under the CD–TA
program and service area for which they
applied.
b. For purposes of coordinating
activities on a national basis, HUD
reserves the right to select a single
national provider to carry out activities,
as follows:
(1) One for HOPWA technical
assistance activities, including national
products and local support;
(2) One for HMIS technical assistance
activities;
(3) One for HOME and one for CHDO
(HOME) technical assistance activities;
(4) One for CDBG technical assistance
activities.
3. Threshold Eligibility Requirements.
All applicants requesting CD–TA must
be in compliance with the applicable
threshold requirements found in the
General Section and the eligibility
requirements listed in Section III of this
NOFA in order to be reviewed, scored,
and ranked. Applications that do not
meet these requirements and
applications that were received after the
deadline (see Section IV.C of the
General Section) will be considered
ineligible for funding.
4. Funding Decisions. In determining
the amount awarded to each successful
applicant, HUD will take into
consideration the funds available for the
CD–TA program and local or national
area the applicant wishes to serve; the
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number of successful CD–TA applicants
for that area and program; the
applicant’s current organizational
capacity as presented in the application,
including the number of qualified,
experienced TA staff and consultants;
the final score assigned to the
application by HUD reviewers; and for
current or past CD–TA providers, the
applicant’s performance under existing
or past CD–TA awards.
HUD has established a $200,000
minimum funding amount for
successful national CD–TA applicants.
For successful field office applicants,
HUD has established a $50,000 award
minimum under both the HOME and
CHDO (HOME) TA programs, and a
$15,000 award minimum for successful
Homeless TA program applicants. All
HOME and CHDO (HOME) awards are
subject to the funding restrictions
identified in Section V.B.5 which in
some cases may result in a funding
award below the established minimum.
Additionally, HUD may reduce the
amount of funds allocated for field
office jurisdictions to fund National CD–
TA providers and other CD–TA
providers for activities that cannot be
fully budgeted for or estimated by HUD
Headquarters or field offices at the time
this NOFA was published. HUD may
also require selected applicants, as a
condition of funding, to provide
coverage on a geographically broader
basis than proposed in order to
supplement or strengthen the CD–TA
network in terms of the size of the area
covered and types and scope of TA
proposed.
If funds remain after all selections
have been made, the remaining funds
may be distributed among field offices
for Local TA and/or used for National
TA, or made available for other CD–TA
program competitions.
5. Funding Restrictions. An
organization may not provide assistance
to itself. An organization may not
provide assistance to another
organization with which it contracts or
sub-awards funds to carry out activities
under the TA award.
Funding from HOME and from CHDO
(HOME) TA to any single eligible
organization (excluding funds for
organizational support and housing
education ‘‘passed through’’ to CHDOs),
whether as an applicant or sub-recipient
is limited to not more than 20 percent
of the operating budget of the recipient
organization for any one-year period of
each cooperative agreement. In addition,
funding under either HOME or CHDO
(HOME) TA to any single organization
is limited to 20 percent of the $12.5
million appropriated for HOME and
CHDO (HOME) TA in FY2008. This
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limitation as applied in this competition
is subject to change by pending
legislative action.
Not less than 40 percent of the
approximately $8.5 million for CHDO
(HOME) shall be made available for
eligible TA providers that have worked
primarily in one state. HUD will
consider an applicant as a primarily
single state TA provider if it can
document that more than 50 percent of
its past activities in working with
CHDOs or similar nonprofit and other
organizations (on the production of
affordable housing, revitalization of
deteriorating neighborhoods, and/or the
delivery of technical assistance to these
groups) was confined to the geographic
limits of a single state.
No fee or profit may be paid to any
recipient or sub-recipient of an award
under this CD–TA NOFA.
Salary rates for consultants/
contractors may not exceed the base rate
of pay of Senior Executive Staff (see the
General Section).
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VI. Award Administration Information
A. Award Notices. HUD will send
written notifications to both successful
and unsuccessful applicants. A
notification sent to a successful
applicant is not an authorization to
begin performance.
After selection, HUD requires that all
selected applicants participate in
negotiations to determine the specific
terms of the cooperative agreement,
including the budget. Costs may be
denied or modified if HUD determines
that they are not allowable, allocable,
and/or reasonable. In cases where HUD
cannot successfully conclude
negotiations with a selected applicant or
a selected applicant fails to provide
HUD with requested information, an
award will not be made to that
applicant. In this instance, HUD may
offer an award, and proceed with
negotiations with the next highestranking applicant.
After selection for funding but prior to
executing the cooperative agreement,
the selected applicant must develop in
consultation with the GTR, a Technical
Assistance Delivery Plan (TADP) for
each National TA award. The TADP
must be approved by the GTR and
delineate the tasks for each CD–TA
program the applicant will undertake
during the performance period. For
Local TA awards and generally for
National TA awards, prior to
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undertaking individual tasks, the
selected applicant must develop in
consultation with the GTR a Work Plan
for specific activities. The TADP and the
Work Plans must specify the location of
the proposed CD–TA activities, the
amount of CD–TA funding and
proposed activities by location, the
improved program performance or other
results expected from the CD–TA
activities, and the methodology to be
used for measuring the success of the
CD–TA. A detailed time schedule for
delivery of the activities, budget
summary, budget-by-task, staffing plan,
and completed Logic Model must be
included in the TADP and Work Plans.
After selection, but prior to award,
applicants selected for funding will be
required to provide HUD with their
written Code of Conduct if they have
not previously done so and it is not
recorded on the HUD Web site at
https://www.hud.gov/offices/adm/grants/
codeofconduct/cconduct.cfm.
B. Administrative and National Policy
Requirements. After selection for
funding but prior to award, applicants
must submit financial and
administrative information to comply
with applicable requirements. These
requirements are found in 24 CFR part
84 for all organizations except states and
local governments whose requirements
are found in 24 CFR part 85. Cost
principles requirements are found at
OMB Circular A–122 for nonprofit
organizations, OMB Circular A–21 for
institutions of higher education, OMB
Circular A–87 for states and local
governments, and at 48 CFR 31.2 for
commercial organizations. Applicants
must submit a certification from an
Independent Public Accountant or the
cognizant government auditor, stating
that the applicant’s financial
management system meets prescribed
standards for fund control and
accountability.
See the General Section for
requirements for Procurement of
Recovered Materials.
C. Reporting. CD–TA awardees will be
required to report to the GTR on, at a
minimum, a quarterly basis unless
otherwise specified in the cooperative
agreement. As part of the required
report to HUD, grant recipients must
include a completed Logic Model (HUD
96010), which identifies actual outputs
and outcomes achieved and a narrative
explanation of deviations from projected
results to actual results achieved.
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Deviations can be both positive and
negative deviations.
VII. Agency Contacts
A. For Assistance. Applicants may
contact HUD Headquarters at 202–708–
3176, or they may contact the HUD field
office serving their area shown in
Section VII.B. Persons with hearing and
speech challenges may access the above
numbers via TTY (text telephone) by
calling the Federal Relay Service at 800–
877–8339 (this is a toll-free number).
Information may also be obtained
through the HUD Web site on the
Internet at https://www.hud.gov.
B. List of Field Office Addresses.
Applicants that receive a waiver of the
electronic application submission
requirements and need to submit copies
of their application to HUD field offices
should consult the following Web site
for a listing of the HUD field office
addresses to send Local TA
applications: https://www.hud.gov/
offices/cpd/about/staff/fodirectors/
index.cfm. At the site, the map allows
the user to click on an area to obtain the
field office address and other contact
information.
VIII. Other Information
A. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
numbers 2506–0166 and 2506–0133. In
accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection displays a
currently valid OMB control number.
Public reporting burden for the
collection of information is estimated to
average 60 hours for the application and
grant administration. This includes the
time for collecting, reviewing, and
reporting the data. The information will
be used for grantee selection and
monitoring the administration of funds.
Response to this request for information
is required in order to receive the
benefits to be derived.
B. HUD Reform Act. The provisions of
the HUD Reform Act of 1989 that apply
to the CD–TA program are explained in
the General Section.
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Community Development Block Grant
Program For Indian Tribes And Alaska
Native Villages
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of the Assistant Secretary for
Public and Indian Housing, Office of
Native American Programs (ONAP).
B. Funding Opportunity Title:
Community Development Block Grant
(ICDBG) Program for Indian Tribes and
Alaska Native Villages.
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: The
Federal Register number is FR–5200–
N–12. The OMB Approval Number is
2577–0191.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): The
Catalog of Federal Assistance (CFDA)
Number for the ICDBG program is
14.862.
F. Dates: Application Deadline:
Applications must be received and
validated no later than the deadline date
of July 11, 2008. Please see Section IV
of this NOFA for application submission
and timely receipt requirements.
Applicants should also read the General
Section, published March 19, 2008 (73
FR 14882), for additional information
regarding the electronic application
submission and receipt requirements.
G. Additional Information:
1. Applicants for funding should
carefully review the requirements
described in this NOFA and the General
Section. Unless otherwise stated in this
NOFA, the requirements of the General
Section apply.
2. The total approximate amount of
funding available for the ICDBG
program for fiscal year 2008 is $62
million less $3.96 million retained to
fund Imminent Threat Grants, for a total
of $58.04 million. Funds that are carried
over from previous fiscal years or are
recaptured may also be used for grant
awards under this NOFA.
3. Eligible applicants are Indian tribes
or tribal organizations on behalf of
Indian tribes. Specific information on
eligibility is located in Section III.A. of
this NOFA.
4. Only one ICDBG application may
be submitted for each area within the
jurisdiction of an entity eligible under
24 CFR part 1003. An application may
include more than one project, but it
cannot exceed the grant ceilings listed
in Section II.
Full Text Of Announcement
I. Funding Opportunity Description
A. General. Title I of the Housing and
Community Development Act of 1974,
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which authorizes Community
Development Block Grants, requires that
grants for Indian tribes be awarded on
a competitive basis. All grant funds
awarded in accordance with this NOFA
are subject to the requirements of 24
CFR part 1003. Applicants within an
Area ONAP’s geographic jurisdiction
compete only against each other for that
Area ONAP’s allocation of funds.
B. Authority. The authority for this
program is Title I of the Housing and
Community Development Act of 1974
(42 U.S.C. 5301 et seq.) and the program
regulations in 24 CFR part 1003.
C. Program Description. The purpose
of the ICDBG program is the
development of viable Indian and
Alaska Native communities, including
the creation of decent housing, suitable
living environments, and economic
opportunities primarily for persons with
low- and moderate-incomes as defined
in 24 CFR 1003.4. The ONAP in HUD’s
Office of Public and Indian Housing
administers the program.
1. Single Purpose Grants. Projects
funded by the ICDBG program must
meet the primary objective, defined at
24 CFR 1003.2, to principally benefit
low- and moderate-income persons.
Consistent with this objective, not less
than 70 percent of the expenditures of
each single-purpose grant shall be for
activities that meet the regulatory
criteria at 24 CFR 1003.208 for:
a. Area Benefit Activities
b. Limited Clientele Activities
c. Housing Activities
d. Job Creation or Retention Activities
ICDBG funds may be used to improve
housing stock, provide community
facilities, improve infrastructure, and
expand job opportunities by supporting
the economic development of the
communities, especially by nonprofit
tribal organizations or local
development corporations.
ICDBG single-purpose grants are
distributed as annual competitive
grants, in response to this NOFA.
2. Imminent Threat Grants. ICDBG
imminent threat grants are intended to
alleviate or remove threats to health or
safety that require an immediate
solution as described at 24 CFR part
1003, subpart E. The problem to be
addressed must be such that an
emergency situation exists or would
exist if the problem were not addressed.
The grants provide a solution to
problems of an urgent nature that were
not evident at the time of the ICDBG
single-purpose funding grant cycle or
require immediate action.
You do not have to submit a request
for imminent threat funds by the
deadline established in this NOFA. The
deadline applies only to applications
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submitted for assistance under 24 CFR
part 1003, subpart D, single-purpose
grants. Imminent threat requests may be
submitted at any time after NOFA
publication, and if the following criteria
are met, the request may be funded until
the amount set aside for this purpose is
expended:
a. Independent verification from a
third party (i.e., Indian Health Service,
Bureau of Indian Affairs) of the
existence, immediacy, and urgency of
the threat must be provided;
b. The threat must not be recurring in
nature, i.e., it must represent a unique
and unusual circumstance that has been
clearly identified by the tribe or village;
c. The threat must affect or impact an
entire service area and not solely an
individual family or household; and
d. It must be established that funds
are not available from other tribal or
federal sources to address the problem.
The tribe or village must verify that
federal or local agencies that would
normally provide assistance for such
improvements have no funds available
by providing a written statement to that
effect. The tribe or village must also
verify in the form of a tribal council
resolution (or equivalent) that it has no
available funds, including unobligated
Indian Housing Block Grant funds, for
this purpose.
If, in response to a request for
assistance, an Area ONAP issues you a
letter to proceed under the authority of
24 CFR 1003.401(a), then your
application must be submitted to and
approved by the Area ONAP before a
grant agreement may be executed.
Contact your Area ONAP office for more
information on imminent threat grants.
D. Definitions Used in this NOFA
1. Adopt. To approve by formal tribal
resolution.
2. Document. To supply supporting
written information and/or data in the
application that satisfies the NOFA
requirement. Documentation should
clearly and concisely support your
response to the rating factor.
3. Entity Other Than Tribe. Entities
other than the tribe must have the
following characteristics:
(a) Must be legally distinct from the
tribal government; (b) their assets and
liabilities cannot be considered to be
assets and liabilities of the tribal
government; (c) claims against such
entities cannot be made against the
tribal government; and (d) must have
governing boards, boards of directors, or
groups or individuals similar in
function and responsibility to such
boards which are separate from the
tribe’s general council, tribal council, or
business council, as applicable.
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4. Firm Commitment. A letter of
commitment from a partner by which an
applicant’s partner agrees to perform an
activity specified in the application,
demonstrates the financial capacity to
deliver the resources necessary to carry
out the activity, and commits the
resources to the activity, either in cash
or through in-kind contributions.
5. Homeownership Assistance
Programs. Tribes may apply for
assistance to provide direct
homeownership assistance to low- and
moderate-income households to: (a)
Subsidize interest rates and mortgage
principal amounts for low- and
moderate-income homebuyers; (b)
finance the acquisition by low- and
moderate-income homebuyers of
housing that is occupied by the
homebuyers; (c) acquire guarantees for
mortgage financing obtained by lowand moderate-income homebuyers from
private lenders (except that ICDBG
funds may not be used to guarantee
such mortgage financing directly, and
grantees may not provide such
guarantees directly); (d) provide up to
50 percent of any down payment
required from a low- and moderateincome homebuyer; or (e) pay
reasonable closing costs (normally
associated with the purchase of a home)
incurred by a low- or moderate-income
homebuyer.
6. Leveraged Resources. Leveraged
resources are resources that you will use
in conjunction with ICDBG funds to
achieve the objectives of the project.
Leveraged resources include, but are not
limited to: Tribal trust funds, loans from
individuals or organizations, business
investments, private foundations, state
or federal loans or guarantees, other
grants, and non-cash contributions and
donated services. (See Rating Factor 4
for documentation requirements for
leveraged resources.)
7. Microenterprise Programs. Tribes
may apply for assistance to operate
programs to fund the development,
expansion, and stabilization of
microenterprises. Microenterprises are
defined as commercial entities with five
or fewer employees, including the
owner. Microenterprise program
activities may entail the following
assistance to eligible businesses: (a)
Providing credit, including, but not
limited to, grants, loans, loan
guarantees, and other forms of financial
support for the establishment,
stabilization, and expansion of
microenterprises; (b) providing
technical assistance, advice, and
business support services to owners of
microenterprises and persons
developing microenterprises; and (c)
providing general support, including,
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but not limited to, peer support
programs, counseling, child care,
transportation, and other similar
services to owners of microenterprises
and persons developing
microenterprises.
8. New Applicant. An applicant that
has either never applied for an ICDBG
or an applicant whose prior grants have
either been closed or closed subject to
audit for more than two years prior to
the application deadline date.
9. Operations and Maintenance
(O&M) for Public Facilities and
Improvements. There are items of
expense related to the operation of the
physical plant that must be addressed in
an O&M plan if the tribe assumes
responsibility or if an entity other than
the tribe will assume these
responsibilities. Although the tribe or
other entity does not have to submit the
O&M plan with the application, it must
provide a written statement that the
tribe has adopted (or the entity has
developed) an O&M plan and that the
plan addresses several items. These
items include daily or other periodic
maintenance activities, repairs such as
replacing broken windows, capital
improvements or replacement reserves
for repairs such as replacing the roof,
fire and liability insurance (may not be
applicable to most types of
infrastructure projects such as water and
sewer lines), and security (may not be
applicable to many types of
infrastructure projects such as roads).
(Please note that while it is possible that
the service provider may, in its
agreement with a tribe, commit itself to
cover certain or all facility O&M costs,
these costs do not include the program
service provision costs related to the
delivery of services (social, health,
recreational, educational, or other) that
may be provided in a facility).
10. Outcomes. The ultimate impact
you hope to achieve with the proposed
project. Outcomes should be
quantifiable measures or indicators and
identified in terms of the change in the
community, people’s lives, economic
status, etc. Common outcomes could
include increases in percent of housing
units in standard condition,
homeownership rates, or employment
rates.
11. Outputs. Outputs are the direct
products of a program’s activities. They
are usually measured in terms of the
volume of work accomplished, such as
the number of low-income households
served, number of units constructed or
rehabilitated, linear feet of curbs and
gutters installed, or number of jobs
created or retained. Outputs should be
clear enough to allow HUD to monitor
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and assess your proposed project’s
progress if funded.
12. Project Cost. The total cost to
implement the project. Project costs may
be covered by both ICDBG and nonICDBG funds and resources.
13. Standard Housing/Standard
Condition. Housing that meets the
housing quality standards (HQS)
adopted by the applicant. The HQS
adopted by the applicant must be at
least as stringent as the Section 8 HQS
contained in 24 CFR 982.401 (Section 8
Tenant-Based Assistance: Housing
Choice Voucher program) unless the
ONAPs approve less stringent standards
based on a determination that local
conditions make the use of Section 8
HQS infeasible. Before the application
deadline, you may submit a request for
the approval of standards less stringent
than Section 8 HQS. If you submit the
request with your application, you
should not assume automatic approval
by ONAP. The adopted standards must
provide for: (a) A safe house, in
physically sound condition with all
systems performing their intended
design functions; (b) a livable home
environment and an energy efficient
building and systems that incorporate
energy conservation measures; and (c)
adequate space and privacy for all
intended household members.
14. Statement. When a ‘‘written
statement’’ is requested for any
threshold, program requirement, or
rating factor, the applicant must address
in writing the specific item cited.
15. Tribe. The word ‘‘tribe’’ means an
Indian tribe, band, group or nation,
including Alaska Indians, Aleuts,
Eskimos, Alaska Native Villages, Alaska
Native Claims Settlement Act (ANCSA)
Village Corporations, and ANCSA
Regional Corporations.
II. Award Information
A. Available Funds. The fiscal year
2008 appropriation for the ICDBG
program is $62 million, less $3.96
million retained to fund Imminent
Threat Grants, for a total of $58.04
million. Funds that are carried over
from previous fiscal years or are
recaptured may also be used for grant
awards under this NOFA. In accordance
with the provisions of 24 CFR part 1003,
subpart E, HUD has retained $3.96
million of the FY2008 appropriation to
meet the funding needs of imminent
threat requests submitted to any of the
Area ONAPs. The grant ceiling for
imminent threat requests for FY2008 is
$450,000 ($900,000 for Presidentiallydeclared disasters). This ceiling has
been established pursuant to the
provisions of 24 CFR 1003.400(c).
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B. Allocations to Area ONAPs. The
requirements for allocating funds to
Area ONAPs responsible for program
administration are found at 24 CFR
1003.101. Following these requirements,
based on an appropriation of $62
million less $3.96 million for imminent
threat grants, the allocations for FY 2008
are approximately as follows:
Eastern/Woodlands: $6,605,812
Southern Plains: $12,436,112
Northern Plains: $8,281,588
Southwest: $21,552,470
Northwest: $2,990,960
Alaska: $6,173,058
Imminent Threats $3,960,000
Total $62,000,000
C. Grant Ceilings. The authority to
establish grant ceilings is found at 24
CFR 1003.100(b)(1). Grant ceilings are
established for FY 2008 funding at the
following levels:
Area ONAP
Population
Eastern Woodlands.
Southern
Plains.
Northern Plains
ALL .................
$600,000
ALL .................
800,000
6,001+ ............
0–6,000 ..........
50,001+ ..........
10,501–50,000
7,501–10,500
6,001–7,500 ...
1,501–6,000 ...
0–1,500 ..........
ALL .................
ALL .................
1,100,000
900,000
5,500,000
2,750,000
2,200,000
1,100,000
825,000
605,000
500,000
600,000
Southwest ......
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Northwest .......
Alaska ............
Ceiling
For the Southwest Area and Northern
Plains ONAP jurisdictions, the
population used to determine ceiling
amounts is the Native American
population that resides on a reservation
or rancheria.
Applicants from the Southwest or the
Northern Plains ONAP jurisdictions
should contact those offices before
submitting an application if they are
unsure of the population level to use to
determine the ceiling amount. The
Southwest or Northern Plains Area
ONAP, as appropriate, must approve
any corrections or revisions to Native
American population data before you
submit your application.
D. Housing Rehabilitation Cost Limits.
Grant funds spent on rehabilitation
must fall within the following per-unit
limits for each Area ONAP jurisdiction:
Eastern/Woodlands: $35,000
Southern Plains: $35,000
Northern Plains: $50,000
Southwest: $50,000
Northwest: $40,000
Alaska: $75,000
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E. Compliance With Regulations,
Guidelines, and Requirements
1. Applicants awarded a grant under
this NOFA are required to comply with
the regulations, guidelines, and
requirements with respect to the
acceptance and use of federal funds for
this federally assisted program.
2. By accepting a grant, the chief
executive officer or other official of the
applicant approved by HUD:
a. Consents to assume the status of a
responsible federal official under the
National Environmental Policy Act of
1969 insofar as the provisions of the Act
apply to the applicant’s proposed
program pursuant to 24 CFR 1003.605.
b. Is authorized and consents on
behalf of the applicant and him/herself
to accept the jurisdiction of the federal
courts for the purpose of enforcement of
his/her responsibilities as such an
official.
Note: Applicants for whom HUD has
approved a claim of incapacity to accept the
responsibilities of the federal government for
purposes of complying with the
environmental review requirements of 24
CFR part 58, pursuant to 24 CFR 1003.605,
are not subject to the provision of paragraph
2.
F. Period of Performance. The period
of performance for any grant awarded
under this NOFA must be included in
the Implementation Schedule, form
HUD–4125, approved by HUD.
III. Eligibility Information
A. Eligible Applicants
Eligible applicants are Indian tribes or
tribal organizations on behalf of Indian
tribes. To apply for funding, you must
be eligible as an Indian tribe (or as a
tribal organization), as required by 24
CFR 1003.5, by the application deadline
date.
Tribal organizations are permitted to
submit applications under 24 CFR
1003.5(b) on behalf of eligible tribes
when one or more eligible tribe(s)
authorize the organization to do so
under concurring resolutions. The tribal
organization must itself be eligible
under Title I of the Indian SelfDetermination and Education
Assistance Act. The Bureau of Indian
Affairs (BIA) or the Indian Health
Service (IHS), as appropriate, must
make a determination of such eligibility.
This determination must be provided to
the Area ONAP by the application
deadline.
If a tribe or tribal organization claims
that it is a successor to an eligible entity,
the Area ONAP must review the
documentation to determine whether it
is in fact the successor entity.
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Applicants from within Alaska: Due
to the unique structure of tribal entities
eligible to submit ICDBG applications in
Alaska, and as only one ICDBG
application may be submitted for each
area within the jurisdiction of an entity
eligible under 24 CFR 1003.5, a tribal
organization that submits an application
for activities in the jurisdiction of one
or more eligible tribes or villages must
include a concurring resolution from
each such tribe or village authorizing
the submission of the application. An
application submitted by a tribal
organization on behalf of a specific tribe
will not be accepted if the tribe itself
submits an application for the same
funding round. The hierarchy for
funding priority continues to be the IRA
Council, the Traditional Village
Council, the ANCSA Village
Corporation, and the ANCSA Regional
Corporation.
On April 4, 2008, the BIA published
a Federal Register notice entitled,
‘‘Indian Entities Recognized and Eligible
to Receive Services From the United
States Bureau of Indian Affairs’’ (73 FR
18553). This notice provides a listing of
Indian Tribal Entities in Alaska found to
be Indian tribes as the term is defined
and used in 25 CFR part 83.
Additionally, pursuant to Title I of the
Indian Self-Determination and
Education Assistance Act, ANCSA
Village Corporations and Regional
Corporations are also considered tribes
and therefore eligible applicants for the
ICDBG program.
Any questions regarding eligibility
determinations and related
documentation requirements for entities
in Alaska should be referred to the
Alaska Area ONAP prior to the
application deadline. (See 24 CFR
1003.5 for a complete description of
eligible applicants.)
B. Cost Sharing or Matching. Cost
sharing or matching is not required
under this grant; however, applicants
who leverage this grant with other funds
receive points. See Section V. A Rating
Factor 4.
C. Other
1. HUD Requirements. Applicants for
single-purpose grants must comply with
the HUD Threshold Requirements listed
in the General Section, Section III, C. in
order to receive an award of funds.
2. Program-Related Threshold
Requirements.
a. Outstanding ICDBG Obligation.
According to 24 CFR 1003.301(a), an
applicant who has an outstanding
ICDBG obligation to HUD that is in
arrears, or one that has not agreed to a
repayment schedule, will be
disqualified from the competition.
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b. Compliance with Fair Housing and
Civil Rights Laws. Applicants and
subrecipients that are not federally
recognized Indian tribes or their
instrumentalities are subject to the Civil
Rights threshold requirements found in
the General Section. Federally
recognized Indian tribes and their
instrumentalities are subject to the
requirements of: Title II of the Civil
Rights Act of 1964, known as the Indian
Civil Rights Act; Section 109
prohibitions against discrimination
based on age, sex, religion and
disability; the Age Discrimination Act of
1975; and Section 504 of the
Rehabilitation Act of 1973. To be
eligible to apply, there must be no
outstanding violations of these civil
rights provisions at the time of
application.
3. Project-Specific Threshold
Requirements. Applicants must meet all
parts of the project-specific threshold
applicable to the proposed project. The
thresholds are:
a. Housing Rehabilitation Project
Thresholds. In accordance with 24 CFR
1003.302(a), for housing rehabilitation
projects, you must adopt rehabilitation
standards and rehabilitation policies
before you submit an application. In
addition, you must state that you have
in place rehabilitation policies and
standards that have been adopted in
accordance with tribal law or practice.
Do not submit your policies or
standards with the application. You
must also provide a written statement
that project funds will be used to
rehabilitate HUD-assisted houses only
when the homebuyer’s payments are
current or the homebuyer is current in
a repayment agreement except because
of an emergency situation. For purposes
of meeting this threshold, HUD-assisted
houses are houses that are owned and/
or managed by the tribe or tribally
designated housing entity (TDHE). The
ONAP Administrator, on a case-by-case
basis, may approve exceptions to this
requirement if the applicant provides
adequate justification for the exception
with its application.
b. New Housing Construction Project
Thresholds.
1. In accordance with 24 CFR
1003.302(b), new housing construction
can only be implemented when
necessary through a Community Based
Development Organization (CBDO).
Eligible CBDOs are described in 24 CFR
1003.204(c). You must provide
documentation establishing that the
entity implementing your new housing
construction project qualifies as a
CBDO.
2. In accordance with 24 CFR
1003.302(b), you must have a current, in
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effect, tribal resolution adopting and
identifying construction standards.
3. In accordance with 24 CFR
1003.302(b), you must also include in
your application documentation
affirming the following:
(a) No other housing is available in
the immediate reservation area that is
suitable for the households to be
assisted;
(b) No other sources, including Indian
Housing Block Grants (IHBG), can meet
the needs of the household(s) to be
served; and
(c) Rehabilitation of the unit occupied
by the household(s) to be assisted is not
economically feasible;
(d) The household(s) to be housed is
currently in an overcrowded house
(more than one household per house); or
(e) The household to be assisted has
no current residence.
c. Economic Development Project
Thresholds. In accordance with 24 CFR
1003.302(c), for economic development
assistance projects, you must provide a
financial analysis. The financial
analysis must demonstrate that the
project is financially feasible and the
project has a reasonable chance of
success. The analysis must also
demonstrate the public benefit resulting
from the ICDBG assistance. The more
funds you request, the greater the public
benefit you must demonstrate. The
analysis must also establish that to the
extent practicable, reasonable financial
support will be committed from nonfederal sources prior to disbursement of
federal funds; any grant amount
provided will not substantially reduce
the amount of non-federal financial
support for the activity; not more than
a reasonable rate of return on
investment is provided to the owner;
and that grant funds used for the project
will be disbursed on a pro-rata basis
with amounts from other sources.
d. Land Acquisition to Support New
Housing, Homeownership Assistance,
Public Facilities and Improvements, and
Microenterprise Projects. There are no
project specific thresholds for these
activities.
4. Public Services. Because there is a
regulatory 15 percent cap on the amount
of grant funds that may be used for
public service activities, you may not
receive a single-purpose grant solely to
fund public service activities. Your
application, however, may contain a
public service component for up to 15
percent of the total grant, and this
component may be unrelated to the
other project(s) in your application. If
your application does not receive full
funding, HUD will reduce the public
service allocation proportionately so
that it comprises no more than 15
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27051
percent of the total grant award. In
making such reductions, the feasibility
of the proposed project will be taken
into consideration. If a proportionate
reduction of the public service
allocation renders such a project
infeasible, the project will not be
funded. A complete description of
public service projects is located at 24
CFR part 1003.201(e).
5. Eligible Activities. A complete
description of activities that are eligible
for ICDBG funding is identified at 24
CFR part 1003, subpart C. Rating Factors
2 and 3 included under Section V
specify many of the activities listed as
eligible under part 1003, subpart C.
Those listed include new housing
construction (in certain circumstances,
as described in Rating Factors 2 and 3),
housing rehabilitation, land acquisition
to support new housing,
homeownership assistance, public
facilities and improvements, economic
development, and microenterprise
programs. However, the following
eligible activities not clearly identified
by the rating factors may be proposed
and rated as described below.
a. Acquisition of property. This
activity can be proposed as acquisition
of land or other real property to support
New Housing Construction, Housing
Rehabilitation, Public Facilities and
Improvements, or Economic
Development, depending on the
purpose of the acquisition.
b. Assistance to Institutions of Higher
Learning. If such entities have the
capacity, they can help the ICDBG
grantees implement eligible projects.
c. Assistance to Community Based
Development Organizations (CBDOs).
Grantees may provide assistance to
these organizations to undertake
activities related to neighborhood
revitalization, community economic
development, or energy conservation.
d. Clearance and Demolition. These
activities can be proposed as part of
Housing Rehabilitation, New Housing
Construction, Public Facilities and
Improvements, Economic Development,
or Land to Support New Housing.
Section 1003.201 (d) states, ‘‘Demolition
of HUD-assisted housing units may be
undertaken only with the prior approval
of HUD.’’
e. Code Enforcement. This activity
can be proposed as Housing
Rehabilitation. The activity must
comply with the requirements at 24 CFR
1003.202.
f. Comprehensive Planning. This
activity is eligible, and can be proposed
as part of any otherwise-eligible project
to the extent allowed by the 20 percent
cap on the grant for planning/
administration.
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g. Energy Efficiency. Associated
activities can be proposed under
Housing Rehabilitation or Public
Facilities and Improvements, depending
upon the type of energy efficiency
activity.
h. Lead-Based Paint Evaluation and
Abatement. These activities can be
proposed under Housing Rehabilitation.
i. Non-Federal Share. ICDBG funds
can be used as a match for any nonICDBG funding to the extent allowed by
such funding and the activity is eligible
under 24 CFR part 1003, subpart C.
j. Privately and Publicly Owned
Commercial or Industrial Buildings
(Real Property Improvements). These
activities can be proposed under
Economic Development. Privately
owned commercial rehabilitation is
subject to the requirements at 24 CFR
1003.202.
k. Privately Owned Utilities.
Assistance to privately owned utilities
can be proposed under Public Facilities
and Improvements.
l. Removal of Architectural Barriers.
This includes removing barriers that
restrict mobility and access for elderly
and persons with disabilities. In
addition, facilities funded by ICDBG or
used in the administration of ICDBG
funded projects or activities must be
accessible to persons with disabilities in
accordance with Section 504 of the
Rehabilitation Act and HUD’s
regulations at 24 CFR Part 8. Applicants
should be aware of the accessibility
needs of the persons they intend to
serve in ICDBG funded projects and
activities, and address these needs in
appropriate accessible design features or
program modifications to ensure that
otherwise qualified persons with
disabilities may benefit from them. This
activity can be proposed under Housing
Rehabilitation or Public Facilities and
Improvements, depending upon the
type of structure where the barrier will
be removed.
m. Mold. During the past few years,
many tribes have experienced high
incidences of mold growth in tribal
homes and buildings. Renovation of
affected buildings is eligible under
housing rehabilitation or public facility
improvement projects.
n. Public Services. Public services are
those which are directed toward
improving the community’s public
services and facilities, including but not
limited to those concerned with
employment, crime prevention, child
care, health, drug abuse, education, fair
housing counseling, energy
conservation, welfare, homebuyer
downpayment assistance or recreational
needs. Also see Section III.C.4. above
and 24 CFR 1003.201(e).
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6. Ineligible Activities. In general, any
activity that is not authorized under the
provisions of 24 CFR 1003.201 through
1003.206 is ineligible to be assisted with
ICDBG funds. The regulations at 24 CFR
1003.207 govern ineligible activities and
should be referred to for details. The
following guidance is provided for
determining the eligibility of other
activities frequently associated with
ICDBG projects.
a. Government Office Space.
Buildings, or portions thereof, used
predominantly for the general conduct
of government cannot be assisted with
ICDBG funds. Those buildings include,
but are not limited to, local government
office buildings, courthouses, and other
headquarters of government where the
governing body meets regularly.
Buildings that contain both
governmental and non-governmental
services can be assisted so long as the
ICDBG funds are used only for the nongovernmental sections. An example of
an ineligible building is a building to
house the community development
division or a tribal administration
building. Your Area ONAP office should
be consulted for projects of this nature.
b. General Government Expenses.
Except as authorized in the regulations
or under OMB Circular A–87, expenses
required to carry out the regular
responsibilities of the unit of general
local government are not eligible for
assistance with ICDBG funds.
c. Maintenance and Operation
Expenses. In general, any expenses
associated with repairing, operating, or
maintaining public facilities and
services are not eligible for assistance.
Specific exceptions to this general rule
are operating and maintenance expenses
associated with public service activities
[24 CFR 1003.201(e)], office space for
program staff employed in carrying out
the ICDBG program [24 CFR
1003.206(a)(4)], and interim assistance
[24 CFR 1003.201(f)]. For example,
where a public service is being assisted
with CDBG funds, the cost of operating
and maintaining that portion of the
facility in which the service is located
is eligible as part of the public service.
Examples of ineligible operating and
maintenance expenses are routine and
non-routine maintenance and repair of
streets, parks, playgrounds, water and
sewer facilities, neighborhood facilities,
senior centers, centers for persons with
disabilities, parking facilities, and
similar public facilities, as well as staff
salaries, utility costs, and similar
expenses necessary for the operation of
public works and facilities.
d. New Housing Construction. The
construction of new permanent
residential structures and any program
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to subsidize or finance such new
construction is ineligible, unless carried
out by a Community-Based
Development Organization (CBDO)
pursuant to 24 CFR 1003.204(a).
e. Furnishings and Personal Property.
In general, the purchase of equipment,
fixtures, motor vehicles, furnishings, or
other personal property not an integral
structural fixture is ineligible.
Exceptions include when such
purchases are necessary for use in grant
administration (24 CFR 1003.206);
necessary and appropriate for use in a
project carried out by a CBDO (24 CFR
1003.204); used in providing a public
service (24 CFR 1003.201(e)); or used as
firefighting equipment (24 CFR
1003.201(c)(1)(ii)). However, ICDBG
funds may be used to pay depreciation
or use allowances (in accordance with
OMB Circular A–87 or A–122, as
applicable).
f. Construction Tools and Equipment.
The purchase of construction tools and
equipment is generally ineligible.
However, compensation for the use of
such tools and equipment through
leasing, depreciation, or use allowances
pursuant to OMB Circulars A–87 and
A–122, as applicable, for an otherwise
eligible activity, is eligible. Exceptions
include construction tools and
equipment purchased for use as part of
a solid waste facility (24 CFR
1003.201(c)(1)(ii)) and construction
tools only (not equipment) purchased
for use in a housing rehabilitation
project being administered by the
recipient using the force account
construction method (24 CFR
1003.202(b)(8)).
g. Income Payments. In general,
assistance shall not be used for income
payments for housing or any other
purpose. Income payments mean a
series of subsistence-type grant
payments made to an individual/family
for items such as food, clothing, housing
(rent/mortgage), or utilities, but
excludes emergency payments made
over a period of up to three months to
the provider of such items or services on
behalf of an individual/family.
Examples of ineligible income payments
include the payments for income
maintenance and housing allowances.
h. Job Pirating. ICDBG funds may not
be used to assist directly in the
relocation of any industrial or
commercial plant, facility, or operation,
from one area to another, if the
relocation is likely to result in a
significant loss of employment in the
labor market area from which the
relocation occurs.
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specifically asked to do so. Additional
information regarding electronic
submissions can be found in the General
Section.
If you received a waiver to the
electronic application submission
requirements (see section IV.F. below)
and are submitting a paper application,
please use separate tabs for each rating
factor and rating subfactor. In order to
be rated, make sure the response is
beneath the appropriate heading. Keep
the responses in the same order as the
NOFA. Include all material relevant to
a response under the same tab. Only
include documentation that will clearly
and concisely support your response to
the rating criteria.
HUD suggests that you do a
preliminary rating for your project,
providing a score according to the point
system in Section V of this NOFA. This
will show you how reviewers might
score your project and identify its
strengths and weaknesses. This will
help you determine where you can
make improvements prior to its
submission. An application checklist for
you to use to ensure that you have
submitted all required components is
found in this section under number 2
B. Content and Form of Application
below.
Submission
2. Content of Application, Forms, and
1. Application Information. All
information required to complete a valid Required Elements. The applicant must
submit all of the forms required in this
application is included in the General
Section and in this ICDBG NOFA. Before section, along with other data listed
below.
preparing an application, applicants
a. Narrative to all five of the rating
should carefully review the program
factors listed in Section V.A. of this
description, ineligible activities,
NOFA;
program and threshold requirements,
b. Application for Federal Assistance
and the General Section. Applicants
(SF–424);
should also review each rating factor
c. SF–424 SUPP, Supplement Survey
listed in Section V of this NOFA, before on Ensuring Equal Opportunity for
writing a narrative response. Indicate on Applicants (‘‘Faith Based EEO Survey
the first page of each project submission (SF–424 SUPP)’’ on Grants.gov);
the type of project(s) you are proposing:
d. HUD–2880, Applicant/Recipient
Economic Development,
Disclosure/Update Report (‘‘HUD
Homeownership Assistance, Housing
Applicant Recipient Disclosure Report’’
Rehabilitation, Land Acquisition to
on Grants.gov);
Support New Housing, Microenterprise
e. Acknowledgement of Application
Programs, New Housing Construction,
Receipt (HUD–2993). (This is relevant
or Public Facilities and Improvements.
only to applicants granted a waiver of
This will help to ensure that the
the electronic submission requirements
appropriate project-specific thresholds
and who are submitting a paper
and rating subfactors will be applied.
application.)
Narrative statements submitted to
f. If the application is being submitted
support your application should be
by a tribal organization as defined in 24
individually labeled to reflect the item
CFR 1003.5(b), on behalf of an Indian
the narrative is responding to, e.g.,
tribe, you must submit concurring
Factor 1, Factor 2, etc. It is
resolutions from the Indian tribe stating
recommended that you limit your
that the tribal organization is applying
narrative explanations to 15 pages for all on the tribe’s behalf. You must submit
factors and provide the necessary data
the resolution by attaching it as a file to
such as a market analysis, a pro forma,
your electronic application submission,
housing survey data, etc., that support
or sending it via facsimile transmittal.
g. A schedule for implementing the
the response. Applicants should not
project (form HUD–4125,
submit third-party documents, such as
Implementation Schedule);
audits, resolutions, policies, unless
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IV. Application and Submission
Information
A. Addresses to Request Application
Package. Copies of this published
NOFA and all application forms for this
NOFA may be downloaded from the
grants.gov Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information, you
may receive customer support from
grants.gov by calling its Support Desk at
(800) 518–GRANTS, or by sending an email to support@grants.gov. You may
request general information from the
NOFA Information Center (800–HUD–
8929) or 800–HUD–8339 (TTY) between
the hours of 10 a.m. and 6:30 p.m.
(Eastern Time) Monday through Friday,
except on federal holidays. When
requesting information, please refer to
the name of the program you are
interested in. The NOFA Information
Center opens for business
simultaneously with the publication of
the SuperNOFA. You can also obtain
information on this NOFA from HUD’s
Web site at https://www.hud.gov/offices/
adm/grants/fundsavail.cfm.
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27053
h. Cost information for each separate
project, including specific activity costs,
administration, planning, technical
assistance and total HUD share (Form
HUD–4123, Cost Summary). Planning
and administrative costs cannot exceed
20 percent of the grant. The following
criteria apply to planning and
administrative costs:
(1) Planning and administrative
activities may be funded only in
conjunction with a physical
development activity.
(2) If you are submitting an
application for more than one project,
costs must be broken down by project.
Submit one form HUD–4123 for each
proposed project in addition to a
consolidated form HUD–4123 that
includes costs for all proposed projects.
(3) Do not include project costs (i.e.,
architectural/engineering,
environmental, technical assistance,
staff/overhead costs) directly related to
the project.
(4) Indirect costs may be charged to
the ICDBG program under a cost sharing
plan prepared in accordance with OMB
Circular A–21, A–87, or A–122 as
applicable;
i. Evidence in the form of a Tribal
resolution that the applicant has met the
citizen participation requirements of 24
CFR 1003.604(a) and considered any
comments and made any necessary
modifications to the application;
j. A map showing project location, if
appropriate;
k. Low- and Moderate-Income Benefit.
Your application must contain
information that indicates at least 70
percent of the grant funds will be used
for activities that benefit low- and
moderate-income persons, in
accordance with the requirements of 24
CFR 1003.208.
l. Demographic Data. If applicable,
demographic information that complies
with the requirements in Section V.A.
Rating Factor 2 of this NOFA. The data
accompanying the statement must
identify the total number of persons
benefiting from the project and the total
number of low- and moderate-income
persons benefiting from the project. To
be considered, supporting
documentation must include all of the
following: A sample copy of a survey
form, an explanation of the methods
used to collect the data, and a listing of
incomes by household including
household size;
m. Project-Specific Thresholds.
Applicants must respond to projectspecific thresholds outlined in Section
III.C.3, as applicable.
n. Commitment to Housing for Land
Acquisition to Support New Housing
Projects. For land acquisition to support
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new housing projects, your application
must include evidence of financial
commitment and an ability to construct
at least 25 percent of the housing units
on the land proposed for acquisition.
This evidence must consist of one (or
more) of the following: A firm or
conditional commitment to construct (or
to finance the construction of) the units;
documentation that an approvable
application for the construction of these
units has been submitted to a funding
source or entity; or documentation that
these units are specifically identified in
the Indian Housing Plan (IHP), (OneYear Financial Resources Narrative;
Table 2, Financial Resources, Part I,
Line 1E; and Table 2, Financial
Resources, Part II) submitted by or on
behalf of the applicant as an affordable
housing resource with a commensurate
commitment of Indian Housing Block
Grant (IHBG) (also known as NAHBG)
resources. If the IHP for the IHBG (also
known as NAHBG) program year that
coincides with the implementation of
the ICDBG proposed project has not
been submitted, you must provide an
assurance that the IHP will specifically
reference the proposed project. The IHP
submission must occur within three
years from the date the land is acquired
and ready for development;
o. Health Care Facilities. If you
propose a facility that would provide
health care services funded by the
Indian Health Service (IHS), you must
provide a statement that the facility will
meet all applicable IHS facility
requirements. HUD recognizes that
tribes that are contracting services from
the IHS may establish other facility
standards. These tribes must assure that
these standards at least compare to
nationally accepted minimum
standards;
p. Correctional Facilities/Juvenile
Detention Centers. If you propose a
correctional facility or juvenile
detention center that would provide
correctional services to be funded by the
U.S. Department of Justice (DOJ) and/or
Bureau of Indian Affairs (BIA), you must
provide a statement that the facility
meets all applicable BIA standards
regarding correctional operations,
programs and designs;
q. Optional submissions are:
See Section III.C.6.
F. Other Submission Requirements
C. Submission Dates and Times
1. Application Submission Deadline.
The application deadline date is July 11,
2008. Applications submitted through
https://www.grants.gov/applicants/
apply_for_grants.jsp must be received
and validated by Grants.gov no later
than 11:59:59 P.M. eastern time on the
application deadline date. Upon
submission, Grants.gov will provide the
applicant a confirmation of receipt and
then validate the application. Within 24
to 48 hours of receipt, the application
will be validated by Grants.gov. If the
application does not pass validation, the
submitter will receive a rejection notice
indicating why the application was
rejected, thus giving the applicant (if
time permits) an opportunity to make
the correction in the application
package and resubmit. The General
Section provides details of a validation
check. HUD advises applicants to
submit at least 72 hours prior to the
deadline date so that if an application
is rejected during the validation process,
applicants can correct the errors and
resubmit the application prior to the
deadline date and time. HUD will not
accept any applications sent by e-mail
or on a diskette, compact disc, or by
facsimile unless HUD specifically
requests an applicant to do so.
2. Mailing and Receipt Procedures.
Applicants granted a waiver of the
electronic submission requirement will
receive specific mailing instructions,
including the number of copies to be
submitted, with approval of the waiver.
A list identifying each Area ONAP
jurisdiction is provided at https://
www.hud.gov/offices/pih/ih/onap/area_
onap.cfm under the ICDBG program.
See 24 CFR part 5.
3. Please carefully follow the
instructions in Sections IV.B and F. of
the General Section for detailed
information regarding application
submission, delivery, and timely receipt
requirements.
D. Intergovernmental Review
Indian tribes are not subject to the
Intergovernmental Review process.
Rating factor
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E. Funding Restrictions
(1) You Are Our Client! Grant
Applicant Survey (HUD 2994–A)
(Optional); and
(2) Program Outcome Logic Model,
HUD–96010. See Rating Factor V for
additional information.
Title
CAPACITY OF THE APPLICANT .................................
Managerial, Technical and Administrative Capacity ......
Managerial and Technical Staff .....................................
Project Implementation Plan ..........................................
Financial Management ...................................................
Procurement and Contract Management ......................
30 ............
15 or 30*.
8 ..............
3 or 8* ......
2 or 7* ......
2 or 7* ......
V. Application Review Information
A. Criteria
1. RC/EZ/EC–II: Bonus points
described in the General Section for
projects located in RC/EZ/EC–IIs will
not be awarded under this NOFA.
2. Rating Factors to Evaluate and Rate
Applications: The factors for rating and
ranking applications and the points for
each factor are provided below. A
maximum of 100 points may be
awarded under Rating Factors 1 through
5. To be considered for funding, your
application must receive a minimum of
15 points under rating factor 1 and an
application score of at least 70 points.
The following summarizes the points
assigned to each rating factor and each
rating subfactor and lists which rating
subfactors apply to which project types.
Please use this table to ensure you are
addressing the appropriate rating
subfactor for your project.
Points
1 ........................
1 .................
1.a. .....
1.b. .....
1.c. ......
1.d. .....
Applicants are required to submit an
electronic application, unless they
receive a waiver of the requirement. See
the General Section for information on
electronic application submission and
timely submission and receipt
requirements. Waiver requests must be
submitted to the Headquarters ONAP,
Office of Grants Management, in
writing, using mail, e-mail or fax.
Waiver requests must be submitted no
later than 15 days prior to the
application deadline date and should be
sent to Deborah M. Lalancette, HUD,
ONAP, 1670 Broadway, 23rd Floor,
Denver, CO 80202; by e-mail to
Deborah.M.Lalancette@hud.gov or by
fax to 303–675–1660. Applicants
granted a waiver of the electronic
submission requirement will receive
specific mailing instructions, including
the number of copies to be submitted,
with approval of the waiver. A list
identifying each Area ONAP
jurisdiction is provided at https://
www.hud.gov/offices/pih/ih/onap/area_
onap.cfm under the ICDBG program.
See 24 CFR part 5.
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Project type
Minimum of 15 Points Required.
All
All
All
All
Project
Project
Project
Project
Types.
Types.
Types.
Types.
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27055
Rating factor
Title
Points
2. ................
2.a ......
2.b. .....
2.c. ......
2.d. .....
2.e. .....
2 ........................
1 .................
2 .................
2.a. .....
2.b. .....
2.c. ......
Past Performance ..........................................................
Implementation Schedule ..............................................
Reports ...........................................................................
Close-outs ......................................................................
Audits .............................................................................
Findings ..........................................................................
NEED/EXTENT OF THE PROBLEM .............................
Need and Viability ..........................................................
Project Benefit ................................................................
Public Facilities and Improvement Projects ...................
Economic Development Projects ...................................
New Housing Construction, Housing Rehabilitation, .....
15 or 0*.
3 or 0* ......
3 or 0* ......
3 or 0* ......
3 or 0* ......
3 or 0* ......
16.
4 ...............
12 ............
12 ............
12 ............
12 ............
2.d. .....
3 ........................
1 .................
2 .................
3 .................
4 .................
5 .................
5.a. .....
5.b. .....
Microenterprise Programs ..............................................
SOUNDNESS OF APPROACH .....................................
Description of and Rationale for Proposed ...................
Budget and Cost Estimates ...........................................
HUD Policy Priorities .....................................................
Intent to Meet Section 3 Requirements .........................
Commitment to Sustain Activities ..................................
Public Facilities and Improvement Projects ...................
New Housing Construction, Housing Rehabilitation,
and.
Economic Development Projects ...................................
Microenterprise Programs ..............................................
Land Acquisition Projects to Support New Housing ......
LEVERAGING RESOURCES ........................................
COMPREHENSIVENESS AND COORDINATION ........
Coordination ...................................................................
Outputs, Outcomes and/or Goals ..................................
12 .............
36.
13 .............
8 ...............
1 ..............
2 ...............
12.
12 ............
12 ............
12 ............
12 .............
12 ............
8 ...............
10 ............
2 ...............
8 ..............
Public Facilities and Improvements.
New Housing Construction, Housing Rehabilitation,
and Homeownership Assistance.
Economic Development Projects.
Microenterprise Programs.
Land Acquisition to Support New Housing.
All Project Types.
All Project Types.
All Project Types.
All Project Types.
........................................................................................
100 ...........
Minimum of 70 Points Required.
5.c. ......
5.d. .....
5.e. .....
4 ........................
5 ........................
1 .................
2 .................
TOTAL
Project type
All
All
All
All
All
Project
Project
Project
Project
Project
Types.
Types.
Types.
Types.
Types.
All Project Types.
All Project Types.
Public Facilities and Improvement Projects
Economic Development Projects.
New Housing Construction, Housing Rehabilitation,
Land Acquisition to Support.
Microenterprise Programs.
All
All
All
All
Project
Project
Project
Project
Types.
Types.
Types.
Types.
*The first number listed indicates the maximum number of points available to current ICDBG grantees under this subfactor. The second number indicates the maximum number of points available to new applicants.
jlentini on PROD1PC65 with NOTICES2
Rating Factor 1: Capacity of the
Applicant (30 points)
This factor addresses the extent to
which you have the organizational
resources necessary to successfully
implement the proposed activities in
accordance with your implementation
schedule. If applicable, past
performance in administering previous
ICDBG grants will be taken into
consideration. You must address the
existence or availability of these
resources for the specific type of activity
for which you are applying. To be
eligible for funding you must receive a
minimum of 15 points under this factor
for your proposed activity. HUD will not
rate any projects further that do not
receive a minimum of 15 points under
this factor. If you are funded, your
progress will be measured against your
Implementation Schedule and/or the
Logic Model, form HUD–96010.
1. Managerial, Technical, and
Administrative Capability. (15 points for
current ICDBG grantees and 30 points
for new applicants). Your application
must include a description
demonstrating that you possess or can
obtain managerial, technical, and/or
administrative capability necessary to
carry out the proposed project. Your
application must address who will
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administer the project and how you
plan to handle the technical aspects of
executing the project in accordance with
your implementation schedule. Typical
documents that may be submitted
include, but are not limited to, written
summaries of qualifications and past
experience of proposed staff,
descriptions of staff responsibilities, and
references or letters of endorsement
from others who have worked with the
proposed staff. Do not submit job
descriptions or resumes.
a. Managerial and Technical Staff (8
Points)
The extent to which your application
describes the roles/responsibilities and
the knowledge/experience of your
overall proposed project director and
staff, including the day-to-day program
manager, consultants, and contractors in
planning, managing, and implementing
projects in accordance with the
implementation schedule for which
funding is being requested. Experience
will be judged in terms of recent,
relevant, and successful experience of
your staff to undertake eligible program
activities. In rating this factor, HUD will
consider experience within the last 5
years to be recent; experience pertaining
to the specific activities being proposed
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or the specific roles and responsibilities
described in the application to be
relevant; and experience producing
specific accomplishments to be
successful. The more recent and
relevant the experience of your staff
members who will work on the project,
the greater the number of points you
will receive for this rating factor. Please
do not include the Social Security
Numbers (SSN) of any staff members.
(8 points) The applicant adequately
describes the roles/responsibilities and
the knowledge/experience of its overall
project director and staff, including the
day-to-day program manager,
consultants, and contractors in
planning, managing, and implementing
projects for which funding is being
requested. Staff experience as described
in the application is recent (within 5
years), relevant (pertains to the specific
activities being proposed or the specific
roles and responsibilities described in
the application) and successful (has
produced specific accomplishments).
(4 points) The applicant adequately
describes the roles/responsibilities and
the knowledge/experience of its overall
project director and staff, including the
day-to-day program manager,
consultants, and contractors in
planning, managing, and implementing
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projects for which funding is being
requested. However, one of the
following applies: Staff experience as
described in the application is not
recent (within 5 years), is not relevant
(pertains to the specific activities being
proposed or the specific roles and
responsibilities described in the
application), or is not successful
(produced specific accomplishments).
(0 points) The applicant failed to
adequately describe the roles/
responsibilities and the knowledge/
experience of its overall project director
and staff, including the day-to-day
program manager, consultants, and
contractors in planning, managing, and
implementing projects for which
funding is being requested or more than
one of the following applies: Staff
experience as described in the
application is not recent (not within 5
years), is not relevant (does not pertain
to the specific activity being proposed
or the specific roles and responsibilities
described in the application), or is not
successful (did not produce specific
accomplishments).
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b. Project Implementation Plan (3 Points
for Current ICDBG Grantees and 8
Points for new Applicants)
The extent to which your project
implementation plan identifies the
specific tasks and timelines that you
and your partner contractors and/or subgrantees will undertake to complete
your proposed project on time and
within budget. The Project
Implementation Schedule, form HUD–
4125, may serve as this required
schedule, provided that it is sufficiently
detailed to demonstrate that you have
clearly thought out your project
implementation.
(3 points for current ICDBG grantees
and 8 points for new applicants). The
applicant submitted a project
implementation plan that clearly
specifies tasks and timelines.
(2 points for current ICDBG grantees
and 5 points for new applicants). The
applicant submitted a project
implementation plan that did not
specify both tasks and timelines.
(0 points for current ICDBG grantees
or new applicants). The applicant did
not submit a project implementation
schedule that addressed all tasks and
timelines.
c. Financial Management (2 Points for
Current ICDBG Grantees and 7 Points
for New Applicants)
This subfactor evaluates the extent to
which your application describes how
your financial management systems
meet the requirements of 24 CFR part 85
and 24 CFR part 1003. The application
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will also be rated on the seriousness/
significance of the findings related to
your financial management system
identified in your current audit. If you
are required to have an audit but do not
have a current audit, you must submit
a letter from your IPA that is dated
within the past 12 months stating that
your financial management system
complies with all applicable regulatory
requirements. If you are not required to
have an audit, you will automatically
receive points for this portion of the
subfactor if you provide the other
information required by this subfactor.
For purposes of this subfactor, a current
audit is one which was due to be
submitted to the Federal Audit
Clearinghouse (FAC) within the 12month period prior to the application
deadline date. To be considered, the
audit must be submitted to the FAC
prior to the ICDBG application deadline
date. Do not submit financial
management and/or internal control
policies and procedures or your audit
with the application.
(2 points for current ICDBG grantees
and 7 points for new applicants). The
applicant clearly described how its
financial management systems meet the
requirements of 24 CFR part 85 and 24
CFR part 1003. The applicant’s current
audit does not contain any serious or
significant findings related to its
financial management system, or if there
is no current audit, the applicant
submitted a letter from its IPA stating
that its financial management system
complies with all applicable regulatory
requirements.
(1 points for current ICDBG grantees
and 4 points for new applicants). The
applicant’s current audit does not
contain any serious or significant
findings related to its financial
management system, or if there is no
current audit, the applicant submitted a
letter from its IPA stating that its
financial management system complies
with all applicable regulatory
requirements. The applicant did not
describe how its financial management
system meets the requirements of 24
CFR part 85 and 24 CFR part 1003.
(0 points for current ICDBG grantees
or new applicants). The applicant’s
current audit included serious or
significant findings related to its
financial management systems or, if
there is no current audit, the applicant
did not submit a letter from its IPA
stating its financial management
systems comply with all regulatory
requirements. The applicant did not
describe how its financial management
system meets the requirements of 24
CFR part 85 and 24 CFR part 1003.
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d. Procurement and Contract
Management (2 points for current
ICDBG grantees and 7 points for new
applicants). This subfactor evaluates the
extent to which your application
describes how your procurement and
contract management policies and
procedures will meet the requirements
of 24 CFR part 85 and 24 CFR part 1003.
The application will also be rated on the
seriousness of the findings related to
procurement and contract management
identified in your current financial
audit. If you are required to have an
audit but do not have a current audit,
you must submit a letter from your IPA
stating that your procurement and
contract management system complies
with all applicable regulatory
requirements. If you are not required to
have an audit, you will automatically
receive points for this portion of the
subfactor if you provide the other
information required by this subfactor.
Do not submit procurement and contract
management policies and procedures or
your audit with the application.
(2 points for current ICDBG grantees
and 7 points for new applicants). The
applicant clearly described how its
procurement and contract management
policies and procedures will meet the
requirements of 24 CFR part 85 and 24
CFR part 1003. The applicant’s current
audit does not contain any serious or
significant findings related to its
procurement and contract management
system, or if there is no current audit,
the applicant submitted a letter from its
IPA stating that its procurement and
contract management system complies
with all applicable regulatory
requirements.
(1 point for current ICDBG grantees
and 4 points for new applicants). The
applicant’s current audit does not
contain any serious or significant
findings related to its procurement or
contract management system, or if there
is no current audit, the applicant
submitted a letter from its IPA stating
that its procurement and contract
management system complies with all
applicable regulatory requirements. The
applicant did not describe how its
procurement and contract management
policies and procedures meet the
requirements of 24 CFR part 85 and 24
CFR part 1003.
(0 points for current ICDBG grantees
or new applicants). The applicant’s
current audit included serious or
significant findings related to its
procurement and contract management
systems or if there is no current audit,
the applicant did not submit a letter
from its IPA stating its procurement and
contract management systems comply
with all regulatory requirements. The
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applicant did not describe how its
procurement and contract management
policies and procedures will meet the
requirements of 24 CFR part 85 and 24
CFR part 1003.
2. Past Performance (15 points for
current ICDBG grantees and 0 points for
new applicants). HUD will evaluate
your experience in producing products
and reports in accordance with
regulatory timelines for any previous
grant programs undertaken with HUD
funds for the following performance
measures. Applicants are not required to
respond to the subfactors related to past
performance. HUD will rely on
information on file.
a. Implementation Schedule (3 points
for current ICDBG grantees and 0 points
for new applicants). The applicant is not
more than 90 days behind schedule in
meeting the time frames established in
the HUD-approved Implementation
Schedule for the ICDBG program.
(1) (3 points) The applicant is not
more than 90 days behind schedule in
meeting the timeframes established in
the HUD-approved implementation
schedule.
(2) (2 points) The applicant is not
more than 120 days behind schedule in
meeting the timeframes established in
the HUD-approved implementation
schedule.
(3) (0 points) The applicant is more
than 120 days behind schedule in
meeting timeframes established in the
HUD-approved implementation
schedule.
b. Reports (3 points for current ICDBG
grantees and 0 points for new
applicants). Annual Status and
Evaluation Reports (ASER) and Federal
Cash Transaction Reports are submitted
by the report submission deadlines. The
ASER is due 45 days after the end of the
federal fiscal year on November 15.
Federal Cash Transaction Reports are
due quarterly on April 21, July 21,
October 20, and January 22.
(1) (3 points) The applicant has
submitted both the ASER and Federal
Cash Transaction Reports for ICDBG
programs within 15 days of the report
submission deadlines.
(2) (2 points) The applicant has
submitted either the Federal Cash
Transaction Reports or the ASERs for
ICDBG programs within 15 days of the
report submission deadline.
(3) (0 points) The applicant has
submitted neither of the required
reports within 15 days of the report
submission deadline.
c. Close-outs. (3 points for current
ICDBG grantees and 0 points for new
applicants). The applicant has
submitted close-out documents to HUD
by the required deadline. Close-out
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documents are required for the ICDBG
program within 90 days of the date it is
determined that the criteria for close-out
at 24 CFR 1003.508 have been met.
(1) (3 points) The applicant submitted
close-out documents to HUD in
accordance with the timeframe and
criteria at § 1003.508.
(2) (0 points) The applicant has not
submitted close-out documents to HUD
as required by § 1003.508.
d. Audits. (3 points for current ICDBG
grantees and 0 points for new
applicants). The applicant has
submitted annual audits in accordance
with OMB Circular A–133 and its
compliance supplements, or if you have
received an extension of the audit
submission date, your audit was
submitted by the extended date. If an
extension was received, submit a copy
of the extension approval. Do not
submit your audit with the application.
Applicants who are not required to
submit an annual audit in accordance
with OMB Circular A–133 must state
this in their application in order to
receive points for this subfactor.
(1) (3 points) The applicant has
submitted annual audits in accordance
with OMB Circular A–133 and its
compliance supplements, or if you have
received an extension of the audit
submission date, your audit was
submitted by the extended date. If an
extension was received, you submitted
a copy of the extension approval. If the
applicant has not been required to
submit an audit, it will receive 3 points.
(2) (0 points) The applicant has not
submitted annual audits in accordance
with OMB Circular A–133 and its
compliance supplements or if you have
received an extension of the audit
submission date, your audit was not
submitted by the extended date.
e. Findings (3 points for current
ICDBG grantees and 0 points for new
applicants). The applicant has resolved
ICDBG monitoring findings and
controlled audit findings by the
established target date, or there are no
findings in current reports. Do not
submit responses to open monitoring or
audit findings with the application.
(1) (3 points) The applicant resolved
open ICDBG monitoring findings and
controlled audit findings by the
established target date. If there were no
open audit or ICDBG monitoring
findings (current grantees only), the
applicant will receive 3 points.
(2) (0 points) The applicant has not
resolved open ICDBG monitoring
findings and controlled audit findings
by the established target date.
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Rating Factor 2: Need/Extent of the
Problem (16 points)
This factor addresses the extent to
which there is a need for the proposed
project to address a documented
problem among the intended
beneficiaries.
1. Need and Viability (up to 4 points)
Your application includes quantitative
information demonstrating that the
proposed project meets an essential
community development need and is
critical to the viability of the
community.
2. Project Benefit (12 points) Your
project benefits the neediest segment of
the population, in accordance with the
ICDBG program’s primary objective
defined at 24 CFR 1003.2. The criteria
for this sub-factor vary according to the
type of project for which you are
applying.
a. Public Facilities and Improvement
Projects (12 Points)
The proposed activities benefit the
neediest segment of the population, as
identified below. In order to meet the
requirements of this section, you must
submit the most recently available
Decennial Census information or you
may submit data that are unpublished,
not generally available, and not older
than the latest Census data. If you are
submitting demographic data other than
the Census, your application must
contain a statement that the following
criteria have been met:
—Generally available published data are
substantially inaccurate or
incomplete;
—Data that you submit have been
collected systematically and are
statistically reliable;
—Data are, to the greatest extent
feasible, independently verifiable; and
—Data differentiate between reservation
and BIA service area populations,
when applicable.
The data accompanying the statement
must identify the total number of
persons benefiting from the project and
the total number of low- and moderateincome persons benefiting from the
project. To be considered, supporting
documentation must include all of the
following: A sample copy of a survey
form, an explanation of the methods
used to collect the data, and a listing of
incomes by household including
household size;
(1) (12 points) At least 85 percent of
the beneficiaries are low- or moderateincome.
(2) (8 points) At least 75 percent but
less than 85 percent of the beneficiaries
are low- or moderate-income.
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(3) (4 points) At least 55 percent but
less than 75 percent of the beneficiaries
are low- or moderate-income.
(4) (0 points) Less than 55 percent of
the beneficiaries are low-or moderateincome.
b. Economic Development Projects (12
Points)
The proposed activities benefit the
neediest segment of the population, as
identified below. For economic
development projects, you may consider
beneficiaries of the project as persons
served by the project and/or persons
employed by the project, and jobs
created or retained by the project. For
persons served by the project, you must
submit the most recently available
Decennial Census information or you
may submit data that are unpublished,
not generally available, and not older
than the latest Census data as described
in 2.a. above. For documenting persons
employed by the project, you do not
need to submit a demographic data
statement and corresponding
documentation. However, you do need
to submit information that describes the
nature and number of the jobs created
or retained for low/moderate income
people. Such information includes, but
is not limited to, brief descriptions of
proposed job responsibilities, job titles,
salaries, and the number of full-time
equivalent positions. If you believe jobs
will be retained as a result of the ICDBG
project, include information that shows
clearly and objectively that jobs will be
lost without the ICDBG project. Jobs that
are retained only for the period of the
grant will not count under this rating
factor.
(1) (12 points) At least 85 percent of
the beneficiaries are low- or moderateincome.
(2) (8 points) At least 75 percent but
less than 85 percent of the beneficiaries
are low- or moderate-income.
(3) (4 points) At least 55 percent but
less than 75 percent of the beneficiaries
are low- or moderate-income.
(4) (0 points) Less than 55 percent of
the beneficiaries are low- or moderateincome.
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c. New Housing Construction, Housing
Rehabilitation, Land Acquisition to
Support New Housing, and
Homeownership Assistance Projects (12
Points)
The need for the proposed project is
determined by utilizing data from the
tribe’s 2007 IHBG formula information.
The ratio is based on the dollars
allocated to a tribe under the IHBG
program for need divided by the sum of
the number of American Indian and
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Alaskan Native (AIAN) households in
the following categories:
—Annual income less than 30 percent
of median income;
—Annual income between 30 percent
and 50 percent of median income;
—Annual income between 50 percent
and 80 percent of median income;
—Overcrowded or without kitchen or
plumbing;
—Housing cost burden greater than 50
percent of annual income;
—Housing shortage (Number of lowincome AIAN households less total
number of NAHASDA and Formula
Current Assisted Stock).
This ratio is computed for each tribe
and posted in the ‘‘Factor 2 Needs
Table’’ that is available at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm under the ICDBG
program.
(1) (12 points) The dollar amount for
the Indian tribe is $311–$750 or the
tribe’s total FY 2007 IHBG amount was
$100,000 or less and the Needs Table
indicates that the Indian tribe has no
AIAN households experiencing income
or housing problems.
(2) (8 points) The dollar amount for
the Indian tribe is $751–$1,250.
(3) (4 points) The dollar amount for
the Indian tribe is $1,251–$1,999.
(4) (0 points) The dollar amount for
the Indian tribe is $2,000 or higher, or
the Needs Table indicates that the
Indian tribe has no AIAN households
experiencing income or housing
problems.
d. Microenterprise Programs (12 Points)
A microenterprise is a business that
has five or fewer employees, one or
more of whom owns the enterprise. The
owner(s) of the microenterprise must be
low- or moderate-income and the
majority of the jobs created or retained
will be for low- or moderate-income
persons. To evaluate need, the nature of
the jobs created or retained will be
evaluated. For documenting persons
employed by the project, you do not
need to submit a demographic data
statement and corresponding
documentation. However, you do need
to submit information that describes the
nature and number of the jobs created
or retained for low/moderate income
people. Such information includes, but
is not limited to, brief descriptions of
proposed job responsibilities, job titles,
salaries, and the number of full-time
equivalent positions. If you believe jobs
will be retained as a result of the ICDBG
project, include information that shows
clearly and objectively that jobs will be
lost without the ICDBG project. Jobs that
are retained only for the period of the
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grant will not count under this rating
factor.
The owners of the microenterprises
are low- and moderate-income and:
(1) (12 points) All employees are lowor moderate-income.
(2) (8 points) At least 75 percent but
less than 100 percent of the employees
are low- or moderate-income.
(3) (4 points) At least 50 percent but
less than 75 percent of the employees
are low- or moderate-income.
(4) (0 points) Less than 50 percent of
the employees are low- and moderateincome.
Rating Factor 3: Soundness of Approach
(36 Points)
This factor addresses the quality and
anticipated effectiveness of your
proposed project to enhance community
viability and meet the needs you have
identified in Rating Factor 2 and the
commitment to sustain your proposed
project. The populations that were
described in demographics that
documented need should be the same
populations that will receive the
primary benefit of the proposed project.
1. Description of and Rationale for
Proposed Project (13 Points)
a. (13 points) The proposed project is
a viable and cost-effective approach to
address the needs outlined under Rating
Factor 2 of your application. The
proposed project is described in detail
and you indicate why you believe it will
be most effective in addressing the
identified need. In order for an
application to receive full credit under
this factor, the application must
demonstrate how the community’s
viability will be enhanced, as presented
in Rating Factor 5. The application
includes a description of the size, type,
and location of the project and a
rationale for project design. If your
application is for construction of
housing or a public facility building or
rehabilitation project, it must also
include anticipated cost savings related
to project development due to program
design or construction methods. For
land acquisition to support new housing
projects, you must establish that there is
a reasonable ratio between the number
of net usable acres to be acquired and
the number of low- and moderateincome households to benefit from the
project.
b. (10 points) The proposed project is
a viable and cost-effective approach to
address the needs outlined under Rating
Factor 2 of the application. The project
is described in detail and indicates why
you believe the project will be most
effective in addressing the identified
need. The application includes a
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description of the size, type, and
location of the project, as well as a
rationale for project design. For land
acquisition to support new housing
projects, the applicant has established
that there is a reasonable ratio between
the number of net usable acres to be
acquired and the number of low- and
moderate-income households to benefit
from this project. The application (for
construction of housing or a public
facility building or rehabilitation
projects) does not include anticipated
cost savings due to program design and/
or construction methods.
c. (6 points) The proposed project is
a viable and cost-effective approach to
address the needs outlined under Rating
Factor 2 of the application. The project
is described and you indicate why you
believe the project will be most effective
in addressing the identified need. The
application includes a description of the
size, type, and location of the project.
For land acquisition to support new
housing projects, the applicant has
established that there is a reasonable
ratio between the number of net usable
acres to be acquired and the number of
low- and moderate-income households
to benefit from the project. The
application (for construction of housing
or a public facility building or
rehabilitation activities) does not
include anticipated cost savings due to
program design and/or construction
methods.
d. (0 points) The proposed project is
not a viable and cost-effective approach
to address the needs outlined under
Rating Factor 2 of the application. The
proposed project is not described in
detail with an indication of why the
applicant believes the project will be
most effective in addressing the
identified need. For land acquisition to
support new housing projects, the
applicant has not established that there
is a reasonable ratio between the
number of net usable acres to be
acquired and the number of low- and
moderate-income households to benefit
from the project. The application (for
construction of housing or a public
facility building and rehabilitation
activities) does not include anticipated
cost savings due to program design and/
or construction methods.
2. Budget and Cost Estimates (8 Points)
The budget is thorough and
reasonable and all costs are
documented. Cost estimates must be
broken down by line item for each
proposed activity, including planning
and administration costs, and
documented. You must provide a
description of the qualifications of the
person who prepared the cost estimate.
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3. HUD Policy Priorities (1 Point)
Your application addresses the goals
for ‘‘Improving Our Nation’s
Communities,’’ or ‘‘Encouraging
Accessible Design Features’’ two of
HUD’s 2008 policy priorities, as
described in Section V. B. of the General
Section. You must describe which one
of these two policy priorities you select
and describe how your activity will
meet the applicable goals.
4. Intent To Meet Section 3
Requirements (2 Points)
Your application demonstrates how
you will apply the Section 3
requirements of the Housing and Urban
Development Act of 1968 and the
regulations in 24 CFR part 135
(Economic Opportunities for Low- and
Very-Low-Income Persons) to the
proposed project. You must demonstrate
how you will incorporate Section 3
principles, with goals for expanding
opportunities for Section 3 residents
and business concerns, to your
proposed project. The purpose of
Section 3 is to ensure that employment
and other economic opportunities
generated by federal financial assistance
for housing and community
development programs shall, to the
extent feasible, be directed toward lowand very-low-income persons (but not
in derogation of compliance with the
Indian Preference provisions in Section
7(b) of the Indian Self-Determination
and Education Assistance Act (25 U.S.C.
450e(b)).
5. Commitment to Sustain Activities (12
Points)
Your application demonstrates your
commitment to your community’s
viability by sustaining your proposed
activities. The information provided is
sufficient to determine that the project
will proceed effectively.
The criteria for this sub-factor vary
according to the type of project for
which you are applying.
a. Public Facilities and Improvement
Projects (12 Points)
(1) (12 points) If a tribe assumes
operation and maintenance
responsibilities for the public facilities
and improvements, provide a written
statement that the tribe has adopted the
operation and maintenance plan and
commits the necessary funds to provide
for these responsibilities. In addition,
describe how the operation and
maintenance plan addresses
maintenance, repairs, insurance,
security, and replacement reserves and
include a cost breakdown for annual
expenses. If an entity other than the
tribe commits to pay for operation and
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27059
maintenance for the public facilities, a
written statement from the entity is
included in the application that the
entity has developed the operation and
maintenance plan and commits the
necessary funds to provide for these
responsibilities. In addition, describe
how the operation and maintenance
plan addresses maintenance, repairs,
insurance, security, and replacement
reserves and include a cost breakdown
for annual expenses. For public facility
buildings only, a commitment is
included in the application that
identifies the source of and commits the
necessary operating funds for any
recreation, social, or other services to be
provided. In addition, letters of
commitment from service providers are
included that address both operating
expenses and space needs.
(2) (8 points) If a tribe assumes
operation and maintenance
responsibilities for the public facilities
and improvements, provide a written
statement that the tribe has adopted the
operation and maintenance plan and
commits the necessary funds to provide
for these responsibilities. In addition, a
description was included that shows
that the operation and maintenance plan
addresses only four of the following
items (maintenance, repairs, insurance,
security, and replacement reserves) but
a satisfactory cost breakdown for annual
expenses was not included. If an entity
other than the tribe commits to pay for
operation and maintenance for the
public facilities and maintenance, a
written statement from the entity is
included in the application that the
entity has developed the operations and
maintenance plan and commits the
necessary funds to provide for these
responsibilities. In addition, a
description was included that shows
that the operation and maintenance plan
addresses only four of the following
items (maintenance, repairs, insurance,
security, and replacement reserves) but
a satisfactory cost breakdown for annual
expenses was not included. For
community buildings only, a
commitment is included in the
application that identifies the source of
and commits the necessary operating
funds for any recreation, social, or other
services to be provided. In addition,
letters of commitment from service
providers are included that address both
operating expenses and space needs.
Information provided is sufficient to
determine that the project will proceed
effectively.
(3) (4 points) If a tribe assumes
operation and maintenance
responsibilities for the public facilities
and improvements, the application
includes a written statement that the
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tribe has adopted the operation and
maintenance plan and commits the
necessary funds to provide for these
responsibilities, or a description of the
operation and maintenance plan is
included that shows that the plan
addresses only three of the following
items (maintenance, repairs, insurance,
security, and replacement reserves). If
an entity other than the tribe commits
to pay for operation and maintenance
for the public facilities and
maintenance, the application includes a
written statement that the entity has
developed the operation and
maintenance plan and commits the
necessary funds to provide for these
responsibilities, or a description of the
operation and maintenance plan is
included that shows that the plan
addresses only three of the following
items (maintenance, repairs, insurance,
security, and replacement reserves).
Letters of commitment to provide
services are included but they do not
address operating expenses and space
needs. Information provided is
sufficient to determine that the project
will proceed effectively.
(4) (0 points) None of the above
criteria is met.
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b. New Housing Construction, Housing
Rehabilitation, and Homeownership
Assistance Projects (12 Points)
(1) (12 points) The ongoing
maintenance responsibilities are clearly
identified for the tribe and/or the
participants, as applicable. If the tribe or
another entity is assuming maintenance
responsibilities, then the applicant must
describe the maintenance
responsibilities and provide a
commitment to that effect.
(2) (8 points) Maintenance
responsibilities for the tribe and/or
participants are identified and
described, but lacking in detail, and the
commitment regarding maintenance
responsibilities is submitted.
(3) (4 points) Tribal maintenance
responsibilities are identified but
participant responsibilities are either
not addressed or do not exist, or there
is no commitment regarding
maintenance responsibilities.
(4) (0 points) None of the above
criteria is met.
c. Economic Development Projects (12
Points)
You must include information or
documentation that addresses or
provides all of the following in the
application: A description of the
organizational system and capacity of
the entity that will operate the business;
documents that show that formal
provisions exist for separation of
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government functions from business
operating decisions, an operating plan
for the project, and the feasibility and
market analysis of the proposed
business activity and the financial
viability of the project.
(1) Appropriate documents to include
in the application to address these items
include:
(a) Articles of incorporation, bylaws,
resumes of key management positions,
and board members for the entity who
will operate the business.
(b) Business operating plan.
(c) A market study no more than two
years old and which has been
conducted by an independent entity.
(d) Financial analysis and feasibility
study no more than two years old which
indicates how the proposed business
will capture a fair share of the market,
and which has been conducted by an
independent entity.
(e) Detailed cost summary for the
development of the project.
(f) For the expansion of an existing
business, copies of financial statements
for the most recent three years (or the
life of the business, if less than three
years).
(2) The submitted documentation will
be evaluated to determine the project’s
financial chance for success. The
following questions must be addressed
to meet this requirement:
(a) Does the business plan seem
thorough and does the organization
structure have quality control and
responsibilities built in?
(b) Does the business plan or market
analysis indicate that a substantial
market share is likely within five years?
(c) Do the costs appear to be
reasonable given projected income and
information about inputs?
(d) Does the business plan or cash
flow analysis indicate that cash flow
will be positive within the first year?
(e) Is the financial statement clean
with no indications of concern by the
auditor?
(12 points) All above documents
applicable to the proposed project are
included in your application and
provide evidence that the project’s
chance for financial success is excellent.
(6 points) Most of the above
documents applicable to the proposed
project are included and provide
evidence that the project’s chance for
financial success is reasonable.
(0 points) Neither of the above criteria
is met.
d. Microenterprise Programs (12 Points)
(1) You must include the following
information or documentation in the
application that addresses or provides a
description of how your microenterprise
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program will operate. Appropriate
information to include in the
application to address program
operations includes:
(a) Program description. A description
of your microenterprise program
including the types of assistance offered
to microenterprise applicants and the
types of entities eligible to apply for
such assistance.
(b) Processes for selecting applicants.
A description of your processes for
analyzing microenterprise applicants’
business plans, market studies, and
financial feasibility. For credit
programs, you must describe your
process for determining the loan terms
(i.e., interest rate, maximum loan
amount, duration, loan servicing
provisions) to be offered to individual
microenterprise applicants.
(2) (12 points) All of the above
information or documentation
applicable to the proposed project are
thoroughly addressed in the application
and the chances for success are
excellent.
(3) (6 points) Most of the above
information or documentation
applicable to the proposed project are
addressed in the application and the
chances for success are reasonable.
(4) (0 points) Neither of the above
criteria is met.
e. Land Acquisition Projects to Support
New Housing (12 Points)
Submissions must include the results
of a preliminary investigation
conducted by a qualified independent
entity demonstrating that the proposed
site has suitable soil conditions for
housing and related infrastructure,
potable drinking water is accessible for
a reasonable cost, access to utilities,
vehicular access, drainage, nearby social
and community services, and no known
environmental problems.
(1) (12 points) The submissions
include all of the above-mentioned
items and all necessary infrastructure is
in place.
(2) (6 points) The submissions
demonstrate that the proposed site(s) is/
are suitable for housing but that not all
necessary infrastructure is in place. A
detailed description of resources to be
used and a detailed implementation
schedule for development of all
necessary infrastructure demonstrates
that such infrastructure, as needed for
proposed housing development, will be
developed in time for such
development, but no later than two
years after site purchase.
(3) (0 points) Neither of the above
criteria is met.
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Rating Factor 4: Leveraging Resources (8
points)
HUD believes that ICDBG funds can
be used more effectively to benefit a
larger number of Native American and
Alaska Native persons and communities
if projects are developed that use tribal
resources and resources from other
entities in conjunction with ICDBG
funds. To encourage this, HUD will
award points based on the percentage of
non-ICDBG resources provided relative
to project costs as follows:
Non-ICDBG resources to project
costs
Points
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Less than 4 percent ......................
At least 4 percent but less than
11 percent .................................
At least 11 percent but less than
18 percent .................................
At least 18 percent but less than
25 percent .................................
25 percent or more .......................
0
2
4
6
8
Contributions that could be
considered as leveraged resources for
point award include, but are not limited
to: Tribal trust funds, loans from
individuals or organizations, private
foundations, businesses, state or federal
loans or guarantees, other grants
including IHBG (also known as NAHBG)
funds, donated goods and services
needed for the project, land needed for
the project, and direct administrative
costs. With the exception of land
acquisition, funds that have been
expended on the project prior to the
application deadline date will not be
counted as leverage. Applicants are
reminded that environmental review
requirements under 24 CFR part 58
apply to the commitment or use of both
ICDBG and non-ICDBG funds in a
leveraged project. See Section VI.B. of
this NOFA for information related to
this requirement.
Contributions that will not be
considered include, but are not limited
to: Indirect administrative costs as
identified in OMB Circular A–87,
attachment A, section F; contributions
of resources to pay for anticipated
operations and maintenance costs of the
proposed project; and, in the cases of
expansions to existing facilities, the
value of the existing facility.
To obtain points for this rating factor,
letters of firm or projected
commitments, memoranda of
understanding, or agreements to
participate from any entity, including
the tribe that will be providing a
contribution to the project, must
accompany the application. The
documentation must be received by
HUD in the paper application package
(if you have received a waiver of the
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electronic submission requirement) or
for electronically submitted
applications, the documentation must
be scanned and submitted as part of the
application documents or sent by
facsimile transmittal (see the General
Section). To receive funding
consideration, all documents must be
received by the application deadline
dates and meet the timely receipt
requirements.
To demonstrate the commitment of
tribal resources, the application must
contain a written statement that
identifies and commits the tribal
resources to the project, subject to
approval of the ICDBG assistance. In the
case of IHBG funds, whether the tribe or
a TDHE administers them, an approved
Indian Housing Plan (IHP) must identify
and commit the IHBG resources to the
project. Do not submit the IHP with
your application. ONAP will rely on the
most recently approved IHP on file. If
the tribe/TDHE intends to include the
leveraged commitment in a future IHP,
the application must contain a written
statement that identifies and commits
the IHBG resources to the project subject
to the same requirements as above.
To demonstrate the commitment of a
public agency, foundation, or other
private party resources, a letter of
commitment, memorandum of
understanding, and/or agreement to
participate, including any conditions to
which the contribution may be subject,
must be submitted with the application.
All letters of commitment must include
the donor organization’s name, the
specific resource proposed, the dollar
amount of the financial or in-kind
resource and method for valuation, and
the purpose of that resource within the
proposed project. An official of the
organization legally authorized to make
commitments on behalf of the
organization must sign the commitment.
HUD recognizes that in some cases,
firm commitments of non-tribal
resources may not be obtainable by your
tribe by the application deadline. For
such projected resources, your
application must include a statement
from the contributing entity that
describes why the firm commitment
cannot be made at the current time and
affirms that your tribe and the proposed
project meets eligibility criteria for
receiving the resource. In addition, a
date by which the funding decisions
will be made must be included. This
date cannot be more than six months
from the anticipated date of grant
approval by HUD. Should HUD not
receive notification of the firm
commitment within 6 months of the
date of grant approval, HUD will
recapture the grant funds approved and
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will use them in accordance with the
requirements of 24 CFR 1003.102.
In addition to the above requirements,
for all contributions of goods, services
and land, you must demonstrate that the
donated items are necessary to the
actual development of the project and
include comparable costs that support
the donation. Land valuation must be
established using one of the following
methods and the documentation must
be contained in the application: a sitespecific appraisal no more than two
years old; an appraisal of a nearby
comparable site also no more than two
years old; a reasonable extrapolation of
land value based on current area realtor
value guides; or a reasonable
extrapolation of land value based on
recent sales of similar properties in the
same area.
Rating Factor 5: Comprehensiveness and
Coordination (10 Points)
This factor addresses the extent to
which your project planning and
proposed implementation reflect a
coordinated, community-based process
of identifying and addressing needs,
including assisting beneficiaries and the
program to achieve self-sufficiency/
sustainability. The applicant should
describe the project’s specific
benchmarks, outputs, outcomes, and
goals for enhancing community
viability. The applicant should also
indicate how you will measure and
evaluate how the goals are being met.
Applicants are strongly encouraged to
use the Logic Model, HUD form 96010,
to provide information on the
measurable outputs, outcomes and
program evaluation requirements.
Alternatively this information can be
submitted in a narrative format.
1. Coordination (up to 2 points). The
application addresses the extent to
which you have coordinated your
proposed ICDBG activities with other
organizations and/or tribal departments
that are not providing direct financial
support to your proposed work
activities, but with which you share
common goals and objectives and are
working toward meeting these
objectives in a holistic and
comprehensive manner. For example,
your project is consistent with and, to
the extent possible, identified in the IHP
(One-Year Financial Resources
Narrative; Table 2, Financial Resources,
Part I., Line 1E; and, Table 2, Financial
Resources, Part II.) submitted by you or
on your behalf for the IHBG (also known
as NAHBG) program. If the IHP for the
IHBG (also known as NAHBG) program
year that coincides with the
implementation of the ICDBG proposed
project has not been submitted, you
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must provide a written statement that
when submitted, the IHP will
specifically reference the proposed
project.
2. Outputs, Outcomes, and/or Goals
(up to 8 points). The extent to which
your proposed project identifies,
measures and evaluates the specific
benchmarks, outputs, outcomes and/or
goals of your project that enhance
community viability.
Outputs must include, where
applicable:
• Number of houses rehabilitated;
• Number of jobs created;
• Square feet for any public facility;
• Number of education or job training
opportunities provided;
• Number of homeownership units
constructed or financed;
• Number of businesses assisted
(including number of minority/Native
American);
• Number of families proposed to be
assisted through a drug-elimination
program, or through a program to reduce
or eliminate health-related hazards.
Outcomes must include, where
appropriate:
• Reduction in the number of families
living in substandard housing;
• Increased income resulting from
employment generated by project;
• Increased quality of life due to
services provided by the public facility;
• Increased economic self-sufficiency
of program beneficiaries;
• Increase in homeownership rates;
• Reduction of drug-related crime or
health-related hazards.
HUD is providing a Master Logic
Model as a Microsoft ExcelTM file with
dropdown listings from which
applicants may select the items in each
column that reflect their activity outputs
and outcomes. The Master Logic Model
listing also identifies the unit of
measure that HUD is interested in
collecting for the output and outcome
selected. Applicants can also select the
appropriate estimated number of units
of measure to be accomplished and
identified for each output and outcome.
The space next to the output and
outcome is intended to capture the
anticipated units of measure. Multiple
outputs and outcomes may be selected
per project. The Master Logic Model is
incorporated into the form available as
part of the ICDBG Instructions
download from Grants.gov. Training on
use of the dropdown form will be
provided via Webcast. The schedule for
Webcast training can be found at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm.
B. Review and Selection Process
1. Application Selection Process. You
must meet all the applicable threshold
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requirements listed in Section III.C.
Your application must meet all
screening for acceptance requirements
and all identified applicant and projectspecific thresholds. HUD will review
each application and assign points in
accordance with the selection factors
described in this section.
2. Application Screening. The Area
ONAP will screen applications for
single-purpose grants. The Area ONAP
will reject an application that fails this
screening and will return the
application unrated. The Area ONAP
will accept your application if it meets
all the criteria listed below as items (a)
through (e).
a. Your application is received or
submitted in accordance with the
requirements set forth under
Application and Submission Procedures
in Section IV of this NOFA;
b. You are eligible;
c. The proposed project is eligible;
d. Your application contains
substantially all the components
specified in Section IV. B. of this NOFA;
e. Your application shows that at least
70 percent of the grant funds are to be
used for activities that benefit low- and
moderate-income persons, in
accordance with the requirements of 24
CFR 1003.208. For screening purposes
only, HUD will use the 2000 census data
if the data you submitted does not meet
this screening requirement.
3. Threshold Compliance. The Area
ONAP will review each application that
passes the screening process to ensure
that each applicant and each proposed
project meets the applicant threshold
requirements set forth in 24 CFR
1003.301(a) and the project-specific
threshold requirements set forth in 24
CFR 1003.302 and III.C. of this NOFA.
4. Past Performance. An applicant’s
past performance is evaluated under
Rating Factor 1. Applicants are
encouraged to address all performancerelated criteria prior to the application
deadline date. An applicant must score
a minimum of 15 points under Rating
Factor 1 in order to meet the minimum
point requirements outlined below in
this NOFA.
5. Rating. The Area ONAP will review
and rate each project that meets the
acceptance criteria and threshold
requirements.
After the applications are rated, a
summary review of all applications will
be conducted to ensure consistency in
the application rating. The summary
review will be performed by either the
Grants Management Director (or
designee) or by a panel composed of up
to three staff members.
The total number of points for rating
factors 1 through 5 is 100.
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6. Minimum Points. To be considered
for funding, your application must
receive a minimum of 15 points under
Rating Factor 1 and an application score
of 70 points.
7. Ranking. All projects will be
ranked against each other according to
the point totals they receive, regardless
of the type of project or component
under which the points were awarded.
Projects will be selected for funding
based on the final ranking to the extent
that funds are available. The Area
ONAP will determine individual grant
amounts in a manner consistent with
the considerations set forth in 24 CFR
1003.100(b)(2). Specifically, the Area
ONAP may approve a grant amount less
than the amount requested. In doing so,
the Area ONAP may take into account
the size of the applicant, the level of
demand, the scale of the activity
proposed relative to need and
operational capacity, the number of
persons to be served, the amount of
funds required to achieve project
objectives, and the reasonableness of the
project costs. If the Area ONAP
determines that there are not enough
funds available to fund a project as
proposed by the applicant, it may
decline to fund that project and may
fund the next highest-ranking project or
projects for which adequate funds are
available. The Area ONAP shall select,
in rank order, additional projects for
funding if one of the higher-ranking
projects is not funded or if additional
funds become available.
8. Tiebreakers. When rating results in
a tie among projects and insufficient
resources remain to fund all tied
projects, the Area ONAP will approve
projects that can be fully funded over
those that cannot be fully funded. When
that does not resolve the tie, the Area
ONAP will use the following factors in
the order listed to resolve the tie:
(a) The applicant that has not received
an ICDBG over the longest period of
time.
(b) The applicant with the fewest
active ICDBGs.
(c) The project that would benefit the
highest percentage of low- and
moderate-income persons.
9. Technical Deficiencies and PreAward Requirements
a. Technical Deficiencies. If there are
technical deficiencies in successful
applications, you must satisfactorily
address these deficiencies before HUD
can make a grant award. See the General
Section at V.B.4. for information on
curing deficiencies.
b. Pre-Award Requirements.
Successful applicants may be required
to provide supporting documentation
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concerning the management,
maintenance, operation, or financing of
proposed projects before a grant
agreement can be executed. Such
documentation may include additional
specifications on the scope, magnitude,
timing or method of implementing the
project; or information to verify the
commitment of other resources required
to complete, operate, or maintain the
proposed project. HUD will notify
applicants by facsimile or via the U.S.
Postal Service, return receipt requested.
Applicants will be provided thirty (30)
calendar days from the date of receipt of
the HUD notification to respond to these
requirements. No extensions will be
provided. If the deadline date falls on a
Saturday, Sunday, or federal holiday,
your response must be received by HUD
on the next day that is not a Saturday,
Sunday, or federal holiday. If you do not
respond within the prescribed time
period or you make an insufficient
response, the Area ONAP will
determine that you have not met the
requirements and will withdraw the
grant offer. You may not substitute new
projects for those originally proposed in
your application and any new
information will not affect your project’s
rating and ranking. The Area ONAP will
award, in accordance with the
provisions of this NOFA, grant amounts
that had been allocated for applicants
unable to meet pre-award requirements.
c. The time period for calculating the
response deadline for technical
deficiencies and pre-award
requirements begins on the day after
receipt of the pre-award letter from the
Area ONAP.
10. Error and Appeals. Judgments
made within the provisions of this
NOFA and the program regulations (24
CFR part 1003) are not subject to claims
of error. You may bring arithmetic errors
in the rating and ranking of applications
to the attention of the Area ONAPs
within 30 days of being informed of
your score. Please see Section VI.A. of
the General Section for further
information regarding errors.
11. Performance and Compliance
Actions of Funding Recipients. HUD
will measure and address the
performance of and order compliance
actions by funding recipients in
accordance with the applicable
standards and sanctions of their
respective programs.
VI. Award Administration Information
A. Award Notices. HUD expects to
announce awards by November 26,
2008. As soon as rating and ranking are
completed, the applicant has complied
with any pre-award requirements, and
Congressional release has been
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obtained, a grant award letter, a grant
agreement, and other forms and
certifications will be mailed to the
recipient for signature and return to the
Area ONAP. The grant agreement,
which is signed by HUD and the
recipient, establishes the conditions by
which both the Area ONAP and the
recipient must abide during the life of
the grant. All grants are conditioned on
the completion of all environmental
obligations and approval of release of
funds by the Area ONAP in accordance
with the requirements of 24 CFR part
58. HUD may impose other grant
conditions, if additional actions or
approvals are required, before the use of
funds.
B. Administrative and National Policy
Requirements
1. Statutory and Regulatory
Requirements.
a. Environmental Requirements. As
required by 24 CFR 1003.605, ICDBG
grantees must perform environmental
reviews of ICDBG activities in
accordance with 24 CFR part 58 (as
amended 9/29/03). Grantees and other
participants in the development process
may not commit or expend any ICDBG
or nonfederal funds on project activities
(other than those listed in 24 CFR
58.22(f), 58.34 or 58.35(b)) until HUD
has approved a Request for Release of
Funds and environmental certification
submitted by the grantee. The
expenditure or commitment of ICDBG or
nonfederal funds for such activities
prior to HUD approval may result in the
denial of assistance for the project or
activities under consideration.
D. b. Indian Preference. HUD has
determined that the ICDBG program is
subject to Section 7(b) of the Indian
Self-Determination and Education
Assistance Act (25 U.S.C. 450e(b)). The
provisions and requirements for
implementing this section are in 24 CFR
1003.510.
c. Anti-discrimination Provisions.
Under the authority of Section 107(e)(2)
of the CDBG statute, HUD waived the
requirement that recipients comply with
the anti-discrimination provisions in
Section 109 of the CDBG statute with
respect to race, color, and national
origin. You must comply with the other
prohibitions against discrimination in
Section 109 (HUD’s regulations for
Section 109 are in 24 CFR part 6) and
with the Indian Civil Rights Act.
d. Conflict of Interest. In addition to
the conflict of interest requirements
with respect to procurement
transactions found in 24 CFR 85.36 and
84.42, as applicable, the provisions of
24 CFR 1003.606 apply to such
activities as the provision of assistance
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by the recipient or sub-recipients to
businesses, individuals, and other
private entities under eligible activities
that authorize such assistance.
e. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). Section 3 requirements apply to the
ICDBG program, but as stated in 24 CFR
135.3(c), the procedures and
requirements of 24 CFR part 135 apply
to the maximum extent consistent with,
but not in derogation of, compliance
with Indian Preference.
2. OMB Circulars and Governmentwide Regulations Applicable to
Financial Assistance Programs. The
policies, guidance and requirements of
OMB Circular A–87, Cost Principles
Applicable to Grants, Contracts and
Other Agreements with State and Local
Governments; and OMB Circular A–122,
Cost Principles for Nonprofit
Organizations; and OMB Circular A–
133, Audits of State and Local
Governments, and Nonprofit
Organizations; and the regulations at 24
CFR part 85, Administrative
Requirements for Grants and
Cooperative Agreements to State, Local
and Federally Recognized Indian Tribal
Governments apply to the award,
acceptance, and use of assistance under
the ICDBG program and to the remedies
for noncompliance, except when
inconsistent with the provisions of the
Consolidated Appropriations Act, 2006
(Pub. L. 109–115; approved November
30, 2005) or the ICDBG program
regulations at 24 CFR part 1003. Copies
of the OMB Circulars may be obtained
from EOP publications. Room 22000,
New Executive Office Building,
Washington, DC 20503, telephone (202)
395–3080 (this is not a toll-free number)
or (800) 877–8339 (TTY Federal
Information Relay Service). Information
may also be obtained from the OMB
Web site at https://www.whitehouse.gov/
omb/circulars/.
C. Reporting
1. Post-Award Reporting Requirements
a. Quarterly Financial Reports. Grant
recipients must submit to the Area
ONAP a quarterly SF–272, Federal Cash
Transaction Report. The report accounts
for funds received and disbursed by the
recipient.
b. Annual Status and Evaluation
Report. Recipients are required to
submit this report in narrative form
annually. The report is due 45 days after
the end of the federal fiscal year and at
the time of grant close-out. The report
must include:
(1) The narrative report must address
the progress made in completing
approved activities and include a list of
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work remaining, along with a revised
implementation schedule, if necessary.
This report should include progress on
any outputs or outcomes specified in
Rating Factor 5 and incorporated into
the final award document (applicants
can use the Logic Model (HUD–96010)
to address all or some of the narrative
requirements). Further information
regarding the Return on Investment(s)
will be issued in a subsequent notice by
HUD;
(2) A breakdown of funds spent on
each major project activity or category;
and
(3) If the project has been completed,
an evaluation of the effectiveness of the
project in meeting the community
development needs of the grantee, as
well as the final outputs and outcomes.
c. Minority Business Enterprise
Report. Recipients must submit this
report on contract and subcontract
activity during the first half of the fiscal
year by April 10 and by October 10 for
the second half of the fiscal year.
d. A close-out report must be
submitted by the recipient within 90
days of completion of grant activities.
The report consists of the final Financial
Status Report (forms SF 269 or 269A),
the final Status and Evaluation Report
including outputs and outcomes agreed
upon in the final award document
relating to Rating Factor 5 and the
Close-Out Agreement. More information
regarding these requirements may be
found at 24 CFR 1003.506 and 1003.508.
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VII. Agency Contact(s)
A. General Questions. You should
direct general program questions to the
Area ONAP serving your area. A list
identifying each Area ONAP is provided
at https://www.hud.gov/offices/pih/ih/
onap/area_onap.cfm. Persons with
speech or hearing impairments may call
HUD’s TTY number 202–708–0770, or
1–800–877–8339 (the Federal
Information Relay Service TTY). Other
than the ‘‘800’’ numbers, these numbers
are not toll-free. You should direct
questions concerning downloading the
electronic application, registering with
Grants.gov, or other questions regarding
the electronic application to the
Grants.gov support desk at 800–518–
GRANTS. You may also send an e-mail
to Support@Grants.gov.
B. Technical Assistance. Before the
application deadline date, HUD staff
will be available to provide you with
general guidance and technical
assistance about the requirements in the
General Section and this NOFA.
However, HUD staff is not permitted to
assist in preparing your application.
Following selection of applicants, but
before awards are made, HUD staff is
available to assist in clarifying or
confirming information that is a
prerequisite to the offer of an award.
VIII. Other Information
A. NOFA Training. Training for
potential applicants on the requirements
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of the General Section, this NOFA, the
Logic Model, and Grants.gov
registration, will be provided by HUD
via broadcast and Webcast. Information
on the training can be found in the
General Section. The training schedule
can be found on HUD’s Web site at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm.
B. Paperwork Reduction Act
Statement. The information collection
requirements in this NOFA have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2577–0191. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a valid OMB control number.
Public reporting burden for the
collection of information is estimated to
average 43 hours per annum for the
application and grant administration.
This includes the time for collecting,
reviewing, and reporting the data. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Historically Black Colleges and
Universities (HBCU) Program
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Policy Development and
Research, Office of University
Partnerships.
B. Funding Opportunity Title:
Historically Black Colleges and
Universities (HBCU) Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Numbers:
FR–5200–N–20; OMB Approval Number
is 2528–0235.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: The CFDA
Number for this program is 14.520.
F. Dates: The application deadline
date is July 2, 2008. Application must be
received and validated by Grants.gov by
11:59:59 p.m. eastern time on the
deadline date. Please be sure to read the
General Section, published March 19,
2008 (73 FR 14882), for electronic
application submission and receipt
requirements.
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G. Additional Overview Content
Information
1. Purpose of the Program: To assist
Historically Black Colleges and
Universities (HBCU) to expand their
role and effectiveness in addressing
community development needs in their
localities, including neighborhood
revitalization, housing, and economic
development, principally for persons of
low- and moderate-income consistent
with the purposes of Title I of the
Housing and Community Development
Act of 1974 (42 U.S.C. et seq.) as
amended.
2. Award Information: In Fiscal Year
(FY) 2008, approximately $9 million has
been made available for this program by
the Consolidated Appropriations Act,
2008 (Pub. L. 110–161). An applicant
can request up to $700,000 for a threeyear (36 months) grant performance
period. In order to ensure that
institutions that have never received a
HUD HBCU Program grant (First Time
HBCU applicants) receive awards in this
competition, approximately $1 million
will be made available to fund First
Time HBCU applicants. In addition,
approximately $8 million will be made
available to fund Previously Funded
HBCU applicants. If funding designated
for First Time HBCU applicants remains
after all eligible First Time HBCU
applicants are awarded, the remaining
funds will be made available to fund
eligible Previously Funded HBCU
applicants.
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3. Eligible Applicants: Colleges and
Universities that meet the definition of
Historically Black Colleges and
Universities as determined by the
Department of Education in 34 CFR
608.2 in accordance with that
Department’s responsibilities under
Executive Order 13256, dated February
12, 2002. Applicants must be
institutions of higher education
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education.
Full Text of Announcement
I. Funding Opportunity Description
The purpose of the Historically Black
Colleges and Universities (HBCU)
Program is to assist HBCUs expand their
role and effectiveness in addressing
community development needs in their
localities, including neighborhood
revitalization, housing, and economic
development, principally for persons of
low- and moderate-income, consistent
with the purpose of Title I of Housing
and Community Development Act of
1974 (42 U.S.C. et seq.) as amended.
For the purposes of this program
NOFA, the term ‘‘locality’’ includes any
city, county, township, parish, village,
or other general political subdivision of
a state, or the U.S. Virgin Islands where
the institution is located.
A ‘‘target area’’ is the area within the
locality in which the institution will
implement its proposed HBCU grant. If
an institution wants to provide services/
activities in a location other than the
target area of that institution an
applicant must provide justification in
their application for why they want to
do so.
A. Authority
HUD’s authority for making funding
available under this NOFA is the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161). This program is being
implemented through this NOFA and
the policies governing its operation are
contained herein.
B. Modifications
Listed below are major modifications
from the FY2007 program funding
announcement:
1. Applicants can now request up to
$700,000 for a three-year (36 months)
grant performance period.
2. Abstract and budget narrative
responses must be submitted
electronically and formatted to fit an
81⁄2-by-11-inch page. Responses must be
double-spaced, with one inch margins
(for the top, bottom, left and right sides
of the document), using the standard
Times New Roman 12-point font.
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3. Project budgets will be evaluated
and scored under Factor 3, Soundness
of Approach. HUD will assess the
applicant’s budget in relation to its
quality, thoroughness, reasonableness,
and rationality to the proposed project.
4. There is a maximum allowance for
administrative cost. Applicants can
utilize up to 20 percent of their grant for
payments of reasonable grant
administrative costs related to planning
and executing the project (e.g.,
preparation/submission of HUD reports,
etc.). Detailed explanations of these
costs are provided in the OMB circular
A–21, Cost Principles for Educational
Institutions that can be accessed at the
White House Web site at: https://
www.whitehouse.gov/omb/circulars/
index.html.
5. Applicants must ensure that 51
percent or more of all funds awarded
will be utilized for the community and/
or general public. These funds are not
for the direct benefit of the institution.
6. For the purpose of responding to
Rating Factor 1, Capacity of the
Applicant and Relevant Experience
subfactor (a) Knowledge and
Experience, HUD now defines
Previously Funded Applicants as any
applicants that received funding in FY
1999 through FY 2007. If an applicant
has received a grant prior to these years
then they should respond to this factor
as a First-Time Applicant. This
definition is relevant to this rating factor
and the abstract only.
7. Applicants that propose ineligible
activities will not be disqualified, but
will not receive points under Factor 3,
Soundness of Approach for the
ineligible activities. HUD reserves the
right to deduct points under this factor
for those activities and/or not fund an
application if the majority of the
activities are ineligible.
8. Applicants that have no external
leveraging resources (the institution is
not considered an external resource)
under Factor 4 Leveraging Resources/
Developing Partnerships will receive no
points under this factor. In addition,
HUD will now score Factor 4 as follows:
a. Ten (10) points to an applicant that
provides leveraging resources as listed
in their application that are 15 percent
or more of the amount requested under
this program;
b. Nine (9) points to an applicant that
provides leveraging resources as listed
in their application that represents 13 to
14 percent of the amount requested
under this program;
c. Eight (8) points to an applicant that
provides leveraging resources as listed
in their application that represents 11 to
12 percent of the amount requested
under this program;
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d. Seven (7) points to an applicant
that provides leveraging resources as
listed in their application that
represents 8 to 10 percent of the amount
requested under this program;
e. Six (6) points to an applicant that
provides leveraging resources as listed
in their application that represents 6 to
7 percent of the amount requested under
this program;
f. Five (5) points to an applicant that
provides leveraging resources as listed
in their application that represents 5
percent of the amount requested under
this program; and
g. Zero (0) points to an applicant that
provides leveraging resources as listed
in their application that is less than 5
percent of the amount requested under
this program and/or have no external
leveraging resources (remember, the
institution/applicant is not considered
an external resource).
II. Award Information
In FY2008, approximately $9 million
is made available for this program. An
applicant can request up to $700,000 for
a three-year (36 months) grant
performance period.
In order to ensure that institutions
that have never received a HUD HBCU
program grant (First-Time HBCU
applicants) receive awards in this
competition, approximately $1 million
will be made available to fund FirstTime HBCU applicants. In addition,
approximately $8 million will be made
available to fund Previously Funded
HBCU applicants. If funding designated
for First-Time HBCU applicants remains
after all eligible First-Time HBCU
applicants are awarded, the remaining
funds will be made available to fund
eligible Previously Funded HBCU
applicants.
III. Eligibility Information
A. Eligible Applicants
Historically Black Colleges and
Universities as determined by the U.S.
Department of Education in 34 CFR
608.2 in accordance with that
Department’s responsibilities under
Executive Order 13256, dated February
12, 2002. All applicants must be
institutions of higher education
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education.
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B. Cost Sharing or Matching
None Required.
C. Other
1. Eligible Activities. Eligible activities
are listed in 24 CFR part 570, subpart C,
particularly § 570.201 through
§ 570.206. Information regarding these
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activities can be found online at: https://
www.access.gpo.gov/nara/cfr/
waisidx_06/24cfr570_06.html. The 15percent cap on the total grant amount
that can be used on public service
activities that benefit low- and
moderate-income persons can be
waived. Institutions seeking to devote
more than 15-percent of the grant funds
to public service activities must include
a written request in their application
addressed to Darlene F. Williams,
Assistant Secretary for Policy
Development and Research. The written
request must include the following
information: (1) The basis for the
request; (2) a description of the
proposed public service activities; (3)
the dollar amount dedicated to the
proposed public service activities; and
(4) a statement describing how the
proposed activities meet the Community
Development Block Grant eligibility
requirements and at least one national
objective.
Note: This letter must be included in the
application. If an applicant devotes more
than 15 percent of their grant funds to public
service activities and the letter is not
included and/or does not include the
information requested above, the public
service activities over the 15-percent cap will
not be considered fundable and this
exclusion will result in a lower score.
a. Examples of eligible activities
include, but are not limited to:
(1) Acquisition of real property;
(2) Clearance and demolition;
(3) Rehabilitation of residential
structures, including lead-based paint
hazard evaluation and reduction and
making accessibility modifications in
accordance with the requirements of
Section 504 of the Rehabilitation Act of
1973 (29 U.S.C. 794) and visitability
modifications in accordance with the
policy priorities described in the
General Section;
(4) Acquisition, construction,
reconstruction, rehabilitation, or
installation of public facilities and
improvements, such as water and sewer
facilities and streets compliance with
accessibility requirements such as those
under Section 504 of the Rehabilitation
Act of 1973 (29 U.S.C. 794) and the
Americans with Disabilities Act of 1990
(42 U.S.C. 12101);
(5) Special economic development
activities described at 24 CFR 570.203
and assistance to facilitate economic
development by providing technical or
financial assistance for the
establishment, stabilization, and
expansion of microenterprises,
including minority enterprises;
(6) Assistance to community-based
development organizations (CBDO) to
carry out neighborhood revitalization,
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community economic development, or
energy conservation projects, in
accordance with 24 CFR 570.204. This
could include activities in support of a
HUD-approved local entitlement
grantee, CDBG Neighborhood
Revitalization Strategy (NRS) or HUDapproved State CDBG Community
Revitalization Strategy (CRS);
(7) Public service activities such as
those general support activities that can
help to stabilize a neighborhood and
contribute to sustainable redevelopment
of the area, including but not limited to
such activities as those concerned with
employment, crime prevention, child
care, health care services, drug abuse,
education, fair housing counseling,
energy conservation, homebuyer down
payment assistance, establishment of
Neighborhood Networks centers in
federally assisted or insured housing,
job training and placement, and
recreational needs;
(8) Direct homeownership assistance
to low- and moderate-income persons,
as provided in section 105(a)(25) of the
Housing and Community Development
Act of 1974 (42 U.S.C. 5305(a)(25));
(9) There is a maximum allowance for
administrative cost. Up to 20 percent of
the grant may be used for payments of
reasonable grant administrative costs
related to planning and executing the
project (e.g., preparation/submission of
HUD reports). Detailed explanations of
these costs are provided in OMB
circular A–21, Cost Principles for
Educational Institutions that can be
accessed at the White House Web site at:
https://www.whitehouse.gov/omb/
circulars/;
(10) These funds are not for the direct
benefit of the institution; 51 percent or
more of all funds must be utilized for
the community and/or general public;
and
(11) Fair housing services designed to
further the civil rights objectives of the
Fair Housing Act (42 U.S.C. 3601–20) by
making all persons, without regard to
race, color, religion, sex, national origin,
familial status, and/or disability aware
of the range of housing opportunities
available to them.
b. Each activity proposed for funding
must meet the Community Development
Block Grant (CDBG) program eligibility
requirements and at least one of the
three CDBG national objectives. The
three national objectives of the CDBG
program are listed in Rating Factor 3 in
Section V.A.3 of this NOFA.
Criteria for determining whether an
activity addresses one or more national
objectives are provided at 24 CFR
570.208.
c. The CDBG publication entitled
‘‘Community Development Block Grant
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Program Guide to National Objectives
and Eligible Activities for Entitlement
Communities’’ describes the CDBG
regulations, and a copy can be obtained
online at: https://www.hud.gov/offices/
cpd/communitydevelopment/library/
deskguid.cfm.
2. Threshold Requirements
Applicable to all Applicants. All
applicants must comply with the
threshold requirements as defined in the
General Section and the requirements
listed below. Applications that do not
meet these requirements will be
considered ineligible for funding and
will be disqualified:
a. The applicant must meet the
eligibility requirements as defined in
Section III.A.
b. The maximum amount an applicant
can request is $700,000 for a three-year
(36 months) grant performance period.
c. An applicant must have a DUNS
number to receive HUD grant funds.
(See the General Section). Only one
application can be submitted per
institution. If multiple applications are
submitted all will be disqualified.
However, different campuses of the
same university system are eligible to
apply as long as they have a separate
DUNS number and an administrative
and budgeting structure independent of
the other campuses in the system.
d. Applicants must receive a
minimum score of 75 points to be
considered for funding.
e. Electronic applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. eastern time on
the application deadline date.
3. Program Requirements. Applicants
must meet the following program
requirements:
a. All funds awarded are for a threeyear (36 months) grant performance
period;
b. Applicants must ensure that not
less than 51 percent of the aggregated
expenditures of a grant award are used
to benefit low- and moderate-income
persons under the criteria specified in
24 CFR 570.208(a) (ii)or 570.208(d)(5) or
(6);
c. Applicants must ensure that 51
percent or more of all funds awarded
will be utilized for community and/or
general public use. These funds are not
for the direct benefit of the institution;
d. Applicants that propose to
construct new housing or rehabilitate
existing housing must ensure that their
project and/or facilities are operated in
accordance with applicable design and
construction requirements, including
either the Fair Housing Act and/or
Section 504 of the Rehabilitation Act of
1973 and corresponding HUD
implementing regulations. Please note
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that in situations where both the Fair
Housing Act design and construction
accessibility requirements and Section
504 design and construction
accessibility requirements apply,
applicants must apply both standards to
obtain maximum accessibility; and
e. Applicants that propose nonhousing programs and facilities must
ensure that their projects are operated in
compliance with the requirements of
Section 504 of the Rehabilitation Act of
1973, the American with Disabilities
Act (ADA), the Architectural Barriers
Act (ABA), and corresponding HUD
implementing regulations. Note that the
accessibility standard for non-housing
projects is the Uniform Federal
Accessibility Standards (UFAS).
4. Site Control. Where grant funds
will be used for acquisition,
rehabilitation, or new construction, an
applicant must demonstrate site control.
Funds may be recaptured or deobligated
from recipients that cannot demonstrate
control of a suitable site within one year
after the initial notification of award.
5. Environmental Requirements.
Selection for award does not constitute
approval of any proposed sites.
Following selection for award, HUD will
perform an environmental review of
properties proposed for assistance in
accordance with 24 CFR Part 50. The
results of the environmental review may
require that proposed activities be
modified or proposed sites be rejected.
Applicants are particularly cautioned
not to undertake or commit funds for
acquisition or development of proposed
properties prior to HUD approval of
specific properties or areas. An
application constitutes an assurance
that the institution will assist HUD to
comply with part 50; will supply HUD
with all available and relevant
information to perform an
environmental review for each proposed
property; will carry out mitigating
measures required by HUD or select
alternate property; and will not acquire,
rehabilitate, convert, demolish, lease,
repair, or construct property, and not
commit or expend HUD or local funds
for these program activities with respect
to any eligible property until HUD’s
written approval of the property is
received. Applicants should use the
protocol at https://www.hud.gov/utilities/
intercept.cfm?/offices/cpd/environment/
review/protocol.pdf to supply HUD with
the information needed for HUD to start
and complete the environmental review.
Further information and assistance on
HUD’s environmental requirements is
available at https://www.hud.gov/offices/
cpd/environment/index.cfm.
6. Lead-Based Paint Requirements.
Institutions and their sub-grantees,
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contractors, and subcontractors must
comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C.
4821–4846), the Residential Lead-Based
Paint Hazard Reduction Act of 1992 (42
U.S.C. 4851–4856), and relevant
subparts of the implementing
regulations at 24 CFR Part 35, such as
subparts A, B, J, K and R, which apply
to activities under this grant program.
7. Labor Standards. Institutions and
their sub-grantees, contractors and
subcontractors must comply with the
labor standards (Davis-Bacon)
requirements referenced in 24 CFR
570.603.
8. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). The provisions of Section 3 of the
Housing and Urban Development Act of
1968 (12 U.S.C. 1701u) apply to this
NOFA. One of the purposes of the
assistance is to give to the greatest
extent feasible and consistent with
existing federal, state, and local laws
and regulations, job training,
employment, contracting, and other
economic opportunities to Section 3
residents and Section 3 business
concerns. See the Section 3 Regulations
located at 24 CFR Part 135.36.
9. Affirmatively Furthering Fair
Housing Requirements. Under Section
808(e)(5) of the Fair Housing Act, HUD
has a statutory duty to affirmatively
further fair housing. HUD requires the
same of its funding recipients. If you are
a successful applicant proposing
housing-related activities, you will have
a duty to affirmatively further fair
housing opportunities for classes
protected under the Fair Housing Act.
Protected classes include race, color,
national origin, religion, sex, disability,
and familial status. For example: (1)
Working with other entities in the
community to overcome impediments to
fair housing, such as discrimination in
the sale or rental of housing or in
advertising, provision of brokerage
services, or lending; (2) Promoting fair
housing choice through the expansion
of homeownership opportunities and
improved quality of services for
minorities, families with children, and
persons with disabilities; or (3)
Providing housing mobility counseling
services.
IV. Application Instructions and
Submission Information
A. Instructions To Download
Application Package
Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp. If you have
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difficulty accessing the information you
may call the Grants.gov Support Desk
toll-free at (800) 518–GRANTS or e-mail
your questions to Support@Grants.gov.
Hearing- and speech-challenged
individuals may access this number
through TTY by calling the toll-free
Federal Information Relay Service at
(800) 877–8339. See the General Section
for information regarding the
registration process or ask for
registration information from the
Grants.gov Support Desk.
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B. Application Content and Forms for
Submission
1. Application Content. Applications
must consist of the following elements:
Abstract, narrative for the rating factors,
budget, budget narrative, and forms.
Applicants that received a wavier of the
electronic application submission
requirement must submit their
application in the order below. Copies
of the instructions and all forms are
available online at https://
www.grants.gov/applicants/
apply_for_grants.jsp.
a. SF–424, Application for Federal
Assistance. Please remember the
following:
(1) The full grant amount requested
from HUD (entire three-years) should be
entered, not the amount for just one
year;
(2) Include the name, title, address,
telephone number, facsimile number,
and e-mail address of the designated
contact. This person will receive all
correspondence regarding the content of
the application from HUD; therefore,
please ensure the accuracy of the
information;
(3) The Employer Identification/Tax
ID number;
(4) The DUNS Number;
(5) The Catalog of Federal Domestic
Assistance Number for this program is
14.520;
(6) The project’s proposed start date
and completion date. For the purpose of
this application, the program start date
should be October 1, 2008; and
(7) The signature of the Authorized
Organization Representative (AOR) who
by virtue of submitting an application
via Grants.gov has been authenticated
by the credential provider to submit
applications on behalf of the institution
and approved by the eBusiness Point of
Contact to submit an application via
Grants.gov. The AOR must be able to
make a legally binding agreement with
HUD.
b. Abstract. Applicants must include
no more than a two-page, doubledspaced summary of the proposed
project. Please include the following:
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(1) A clear description of each
proposed project activity, where it will
take place (be located), the target
population that will be served, and the
impact this project is expected to have
on the community;
(2) A statement that the institution is
an eligible applicant because it is a fully
accredited institution, the name of the
accrediting agency, and an assurance
that the accrediting agency is recognized
by the U.S. Department of Education;
(3) The designated contact person,
including phone number, facsimile
number, and e-mail address (this is the
person who will receive all
correspondence regarding the content of
this application from HUD; therefore,
please ensure the accuracy of the
information);
(4) The project director, if different
from the designated contact person, for
the project, including phone number,
facsimile number, and e-mail address;
and
(5) If a previously funded applicant,
include the name and date the past
project(s) were funded. Remember HUD
now defines Previously Funded
Applicants as any applicants that
received funding in FY 1999 through FY
2007.
c. Narrative statement addressing the
rating factors. HUD will use the
narrative response to the ‘‘Rating
Factors’’ to evaluate, rate, and rank
applications. This NOFA has five rating
factors that need to be addressed. The
narrative statement is the main source of
information. Applicants are advised to
review each factor carefully for
program-specific requirements. All
applicants submitting electronic
applications must attach their narrative
responses to Rating Factors 1–4 as one
attachment. Remember, Factor 5 is
addressed by using the HUD–96010,
Program Outcome Logic Model form.
Please do not repeat material in
response to factors 1–3, instead, focus
on how well the proposal responds to
each of the factors. The response to each
factor should be concise and contain
only information relevant to the factor,
yet detailed enough to address each
factor fully. Where there are subfactors,
each subfactor must be addressed and
presented separately, with the short
title/name of the subfactor presented.
Make sure to address each subfactor and
provide sufficient information about
every element of the subfactor. Do not
include any individual’s Social Security
Numbers in your application. The
narrative section of an application must
be submitted electronically. It must not
exceed 50 pages in length (excluding
forms, budget narrative, assurances, and
abstract) and must be formatted to fit an
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81⁄2-by-11-inch page. Responses must be
double-spaced (information submitted
in chart format does not have to be
doubled-spaced) with one inch margins
(for the top, bottom, left, and right sides
of the document), using the standard
Times New Roman 12-point font. Each
page of the application must include the
applicant’s name and be numbered.
Note that although submitting pages in
excess of the page limit will not
disqualify an applicant, HUD will not
consider the information on any excess
pages. This exclusion may result in a
lower score or failure to meet a
threshold requirement. Please do not
attach your response to each factor
separately. Please follow the
instructions on use of zip files, file
extension, and file names in the General
Section. File names should not contain
spaces or special characters.
d. Budget. The budget submission
must include the following:
(1) HUD–424–CB, ‘‘Grant Application
Detailed Budget.’’ This form shows the
total budget by year and by line item for
the program activities to be carried out
with the proposed HUD grant. Each year
of the program should be presented
separately. Applicants must also budget
for travel costs (airfare, lodging, and per
diem) for two individuals to attend at
least one HUD-sponsored HBCU
conference/workshop every year of the
three-year grant performance period. To
calculate travel expenses, applicants
located in eastern and central time
zones or the U.S. Virgin Islands should
use San Francisco, CA, as the site of all
conferences/meetings. Applicants
located in mountain and pacific time
zones should use Washington, DC, as
the site of all conferences/workshops.
Applicants must also submit form
HUD–424–CB to reflect the total cost
(summary) for the entire grant
performance period (Grand Total).
(2) HUD–40076–HBCU, ‘‘Response
Sheet, Budget-By-Activity.’’ The form
should include a listing of each activity
and task necessary to be performed to
implement the program, the overall
costs for each activity, and the cost from
each funding source. The budget-byactivity should clearly indicate the HUD
grant amount and identify the source
and dollar amount of the leveraged
resources, if any.
Make sure that the amounts shown on
the SF–424, HUD–424–CB, HUD–
40076–HBCU, and budget narrative are
consistent and the budget totals are
correct. Remember to check addition in
totaling the categories on all forms so
that all items are included in the total.
If there is an inconsistency between any
of the required budget forms and/or
budget narrative, the amount listed on
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the HUD–424–CB will be the amount
HUD will use to calculate the amount
the applicant is requesting for funding.
All budget forms must be completed
fully. If an application is selected for
award, the applicant may be required to
provide greater specificity to the budget
during grant agreement negotiations.
(3) Budget Narrative. A narrative must
be submitted that explains how the
applicant arrived at the cost estimates
for each line item. This information
must be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be doubled-spaced,
with one inch margins (for the top,
bottom, left, and right sides of the
document), using the standard Times
New Roman 12-point font. Project
budgets will be evaluated and scored
under Factor 3, Soundness of Approach.
HUD will assess the soundness of an
applicant’s approach by evaluating the
quality, thoroughness, reasonableness
and rationality of the proposed project
budget. In addition, please provide the
name, if known, hourly or daily rate,
and the estimated time that will be
devoted to the project for each
consultant. For example, an applicant
proposes to construct a building using
HUD funding totaling $200,000. The
following cost estimates reflects this
total: Foundation cost $75,000,
electrical work $40,000, plumbing work
$40,000, finishing work $35,000, and
landscaping $10,000. The proposed cost
estimates should be reasonable for the
work to be performed and consistent
with rates established for the level of
expertise required to perform the work
proposed in the geographical area.
When necessary, quotes from various
vendors or historical data should be
used (please make sure they are kept on
file and are available for review by HUD
at any time). When an applicant
proposes to use a consultant, the
applicant must indicate whether there is
a formal written agreement. Applicants
must use a cost estimate based on data
from the institution, and/or from a
qualified firm (e.g., architectural or
engineering firm), vendor, and/or
qualified individual (e.g., independent
architect or contractor) other than the
institution for a project that involves
rehabilitation of residential,
commercial, and/or industrial
structures, and/or acquisition,
construction, or installation of public
facilities, and improvements. Such an
entity must be involved in the business
of housing rehabilitation, construction,
and/or management. Equipment and
contracts cannot be presented as a total
estimated cost. For equipment,
applicants must provide a list by type
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and cost for each item. Applicants using
contracts must provide an individual
description and cost estimate for each
contract. Construction costs must be
broken down to indicate how funds will
be utilized (e.g., demolition, foundation,
exterior walls, roofing, electrical work,
plumbing, finishing work, etc.).
(4) Indirect costs. Indirect costs, if
applicable, are allowable based on an
established approved indirect cost rate.
Applicants must have on file and
submit to HUD, if selected for funding,
a copy of their approved indirect cost
rate agreement. Applicants who are
selected for funding that do not have an
approved indirect cost rate agreement,
established by the cognizant federal
agency, will be required to establish a
rate. In such cases, HUD will issue an
award with a provisional rate and assist
applicants the applicant with the
process of establishing a final rate.
e. Appendix. The appendix section of
the application must not exceed 15
pages in length (excluding forms, budget
narrative, and assurances). Each page
must include the applicant’s name and
be numbered. An applicant should not
submit resumes, letters of support,
commitment letters, memoranda of
understanding, and/or agreements, or
other back-up materials to supplement
the application’s narrative. If this
information is included, it will not be
considered during the review process.
HUD will not consider the information
on any excess pages. The additional
items will also slow the transmission of
your application.
2. Forms. The following forms are
required for submission. All required
forms are contained in the electronic
application package. Applicants
receiving a waiver of the electronic
submission requirements and
submitting a paper copy of the
application must place all required
forms in the appendix section of the
application.
a. SF–424 Supplement, Survey on
Ensuring Equal Opportunities for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov);
b. SF–LLL, Disclosure of Lobbying
Activities, if applicable;
c. HUD–27300, Questionnaire for
HUD’s Removal of Regulatory Barriers
(‘‘HUD Communities Initiative Form’’
on Grants.gov), if applicable;
d. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov), if applicable;
e. HUD–2990, Certification of
Consistency with RC/EZ/EC–II Strategic
Plan, if applicable;
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f. HUD–2991, Certification of
Consistency with the Consolidated Plan,
if applicable;
g. HUD–2993, Acknowledgement of
Applicant Receipt. Complete this form
only if you have received a waiver to the
electronic application submission
requirement. Applicants submitting
electronically are not required to
include this form;
h. HUD–2994–A, You Are Our Client!
Grant Applicant Survey. Applicants are
not required to complete this form;
i. HUD–40076, Response Sheet
Performance Narrative, Previously
Funded HBCU Applicant Only;
j. HUD–96010, Program Outcome
Logic Model; and
k. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov). This form must be used as
the cover page to transmit third party
documents and other information.
Applicants are advised to download the
application package and complete the
SF–424, which will pre-populate the
Transmittal Cover page. The Transmittal
Cover page will contain a unique
identifier embedded in the page that
will help HUD associate your faxed
materials to your application. Please do
not use your own fax sheet. HUD will
not read any faxes that are sent without
the HUD–96011 fax transmittal cover
page.
3. Certifications and Assurances.
Please read the General Section for
detailed information on all
Certifications and Assurances. All
applications submitted through
Grants.gov constitute an
acknowledgement and agreement to all
required certifications and assurances.
C. Submission Dates and Times
A complete application package must
be received and validated electronically
by the Grants.gov portal no later than
11:59:59 p.m. eastern time on July 2,
2008, the application deadline date. In
an effort to address any issues with
transmission of your application,
applicants are strongly encouraged to
submit their applications at least 48 to
72 hours prior to the application
deadline. This will allow an applicant
enough time to make the necessary
adjustments to meet the submission
deadline in the event Grants.gov rejects
the application. Please see the General
Section for further instructions.
Electronic faxes using the Facsimile
Transmittal Cover Sheet (Form HUD–
96011) contained in the electronic
application must be received no later
than 11:59:59 p.m. eastern time on the
application deadline date.
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D. Intergovernmental Review
V. Application Review Information
This program is excluded from the
Intergovernmental Review process.
A. Criteria
1. Rating Factor 1: Capacity of the
Applicant and Relevant Experience (25
Points)
E. Funding Restrictions
Ineligible CDBG activities are listed at
24 CFR 570.207. Ineligible activities
include but are not limited to the
following:
1. Curriculum development and/or
expansion of an institution’s existing
curriculum;
2. General government expenses;
3. Political activities;
4. Planning and administrative
activities that would result in a grantee
exceeding the 20 percent cost
limitations (e.g., preparation/submission
of HUD reports); and
5. Activities and/or buildings
constructed for only campus use and/or
less than 51 percent community/public
use.
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F. Other Submission Requirements
1. Application Submission and
Receipt Procedure. Please read the
General Section carefully and
completely for the submission and
receipt procedures for all applications
because failure to comply may
disqualify your application.
2. Waiver of Electronic Submission
Requirements. Applicants should
submit their waiver requests in writing
using e-mail or fax. Waiver requests
must be submitted no later than 15 days
prior to the application deadline date
and should be submitted to: Susan
Brunson, Office of University
Partnerships, E-mail:
Susan.S.Brunson@hud.gov, FAX: (202)
708–0309.
Paper applications will not be
accepted from applicants that have not
been granted a waiver. If an applicant is
granted a waiver, the Office of
University Partnerships (OUP) will
provide instructions for submission. All
applicants submitting applications in
paper format must have received a
waiver to the electronic application
submission requirement and the
application must be received by HUD on
or before the application deadline date.
All paper applications must be
submitted on 81⁄2-by-11-inch paper,
double-spaced, on one side of the paper,
with one inch margins (for the top,
bottom, left, and right sides of the
document), and printed in standard
Times New Roman 12-point font.
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This factor addresses the extent to
which the institution has the resources,
experience, and capacity necessary to
successfully complete the proposed
project by the end of the grant
performance period.
a. Knowledge and Experience for First
Time Applicants (25 Points) for
Previously Funded Applicants (10
Points). For the purpose of responding
to this subfactor only, Previously
Funded Applicants are any applicants
that received funding in FY 1999
through FY 2007. If an applicant has
received a grant prior to these years they
should respond to this factor as a First
Time Applicant. This definition is
relevant to this rating factor ONLY.
In rating this subfactor, HUD will
consider the extent to which the
applicant clearly addresses the
following:
(1) Identifies key project team
members/staff and partners, their title
and name (e.g., project manager/
coordinator-Sally Susan Smith, etc.),
respective roles, and time each
individual will allot to this project;
If key personnel have not been hired,
identify the position title, description of
duties and responsibilities, and
qualifications to be considered in the
selection of personnel, including
subcontractors and consultants;
(2) Describes the knowledge and
relevant experience of the proposed
project team members/staff and partners
(as outlined above) that will conduct the
day-to-day project activities, consultants
(including technical assistance
providers), and contractors in planning
and managing the type of project for
which funding is being requested; and
(3) Explains the institution’s
experience and capacity to administer
and monitor the type of project for
which funding is being requested.
Applicant’s staff and partners’ (as
outlined above) experience and the
institution’s capacity to do the work
will be judged in terms of recent and
relevant knowledge and skills to
undertake the proposed eligible program
activities. HUD will consider experience
within the last five (5) years to be recent
and experience pertaining to similar
activities to be relevant.
b. Past Performance (15 Points) for
Previously Funded Grant Applicants
Only. This subfactor will evaluate how
well an applicant has performed
successfully under completed and/or
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open HUD HBCU grants. Applicants
must demonstrate this by addressing the
following information on the HUD–
40076–HBCU, ‘‘Response Sheet’’
(Performance Narrative) for all
previously completed and open HUD
HBCU grants:
(1) A list of all HUD HBCU grants
received between FY 1999 through FY
2007, including the dollar amount
awarded and the amount expended and
obligated as of the date the application
is submitted. The HUD–40076–HBCU,
‘‘Response Sheet’’ (Performance
Narrative) form is located at the
following Web site: https://
www.grants.gov/applicants/
apply_for_grants.jsp. The form should
be filled out completely;
(2) A list detailing the date the
project(s) was completed; was it
completed during the original grant
performance period; if not completed,
why (including when it was or will be
completed); if the project is still in
progress, provide details on the project’s
current status;
(3) A description of the results
(outcomes) achieved consistent with the
approved project management plan. If
not completed as proposed explain why;
(4) A list comparing the amount of
proposed leveraged funds and/or
resources (outlined in the original
application) to the amount that was
actually leveraged as of the date the
application is submitted; and
(5) A detailed description of
compliance with all reporting
requirements, including timeliness of
submission, whether reports were
complete and addressed all information
(both narrative and financial) as
required by the grant agreement.
HUD will also review an applicant’s
past performance in managing funds,
including but not limited to the ability
to account for funding appropriately;
timely use of funds received from HUD;
meeting performance targets for
completion of activities; timely
submission of required progress reports;
compliance with the program’s terms
and condition; and receipt of promised
leveraged resources. In evaluating past
performance, HUD reserves the right to
deduct up to ten (10) points from this
rating score as a result of the
information obtained from HUD’s
records (i.e., progress and financial
reports, monitoring reports, Program
Outcome Logic Model submissions, and
amendments).
2. Rating Factor 2: Need/Extent of the
Problem (12 Points)
a. Rating Factor addresses the extent
to which there is a need for funding the
proposed project and an indication of
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the importance of meeting the need(s).
The need(s) described must be relevant
to the activities for which funds are
being requested. In addressing this
factor, applicants should provide, at a
minimum, the following and cite
statistics and/or analyses contained in at
least one or more current, sound, and
reliable data sources:
(1) Describe the need(s); and
(2) Describe the importance of
meeting the proposed needs.
b. In rating this factor, HUD will
consider only current data that is
specific to the area where the proposed
project activities will be carried out.
Sources for localized data can be found
online at: https://www.ffiec.gov.
c. HUD will also consider data
collected within the last five (5) years to
be current. However, applicants must
utilize the most current version of the
data source(s) that exists. To the extent
that the targeted community’s Five Year
Consolidated Plan and Analysis of
Impediments to Fair Housing Choice
(AI) identify the level of the problem
and the urgency in meeting the need,
applicants should include references to
these documents in response to this
factor.
Other reliable data sources include,
but are not limited to, Census reports,
law enforcement agency crime reports,
Public Housing Agencies’
Comprehensive Plans, community
needs analyses such as provided by the
United Way, the applicant’s institution,
and other sound, reliable, and
appropriate sources. Needs in terms of
fulfilling court orders or consent
decrees, settlements, conciliation
agreements, and voluntary compliance
agreements may also be addressed.
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3. Rating Factor 3: Soundness of
Approach (41 Points)
This factor addresses the soundness,
quality, and effectiveness of the
proposed work plan and the
commitment of the applicant to sustain
the proposed project activity(s). Points
are awarded under this factor for the
quality of the activities proposed in
relation to the need/problem identified
in Factor 2, not for the number of
activities proposed. In addition, if the
activities proposed are not eligible, HUD
reserves the right to deduct points under
this factor for those activities and/or not
fund an application if the majority of
the activities are ineligible.
a. (25 Points) Quality of the Work
Plan. This subfactor will be evaluated
on the extent to which an applicant
provides a clear detailed description of
the proposed project activities, and the
anticipated results (outcomes) they will
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have on the target population at the end
of the grant performance period.
(1) (20 Points) Specific Activities. The
work plan must describe all proposed
project activities and major tasks (steps
to complete the proposed activities)
required to successfully implement the
proposed project. The work plan must
also identify the anticipated measurable
outcomes these activities will have on
the targeted population. In addressing
this subfactor, HUD will consider the
following:
(a) Identify the method/planning
strategy(s) used during the development
of this application. Describe in detail
how the proposed project/activities to
be undertaken were identified and if
and how they connect and /or
complement the City’s Consolidated
Plan. List all individuals/organizations
that were involved in the planning
process for this project and their roles;
(b) Describe each proposed project
activity in measurable terms (e.g., the
number of persons to be trained; houses
to be built or rehabilitated; or minorities
trained to start businesses, etc.);
(c) Identify the major tasks (steps to
complete the proposed activities)
required in sequential order to
successfully implement and complete
each proposed project activity. Include
target completion dates for each task (in
6-month intervals, up to 36 months, e.g.
to develop a training program the
following steps may occur: Hiring
staffing, purchasing supplies,
developing curricula/training modules,
conducting training etc.);
(d) Identify the key team members/
staff and partners, as identified in Factor
1, who will be responsible and
accountable for completing each task;
(e) List and describe how each activity
meets one of the following Community
Development Block Grant (CDBG)
program national objectives:
• Benefit low- and moderate-income
persons;
• Aid in the prevention or
elimination of slums or blight; or
• Meet other community
development needs having a particular
urgency because existing conditions
pose a serious and immediate threat to
the health and welfare of the
community, and other financial
resources are not available to meet such
needs.
Criteria for determining whether an
activity addresses one or more
objectives are provided at 24 CFR
570.208; and
(f) Describe the measurable impact
(outcome) that implementing each
activity will have or is expected to have
on the target population by the end of
the grant performance period (e.g.
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number of individuals employed as a
result of training; number of new
homeowners as a result of the number
of houses that were built or
rehabilitated; or number of minorityowned businesses started, etc.);
(2) (5 Points) Describe clearly how
each proposed activity will:
(a) Expand the role of the institution
in the target community;
(b) Address the needs identified in
Factor 2; and
(c) Relate to and not duplicate other
activities in the target area. Duplicative
efforts will be acceptable only if an
applicant can demonstrate through
documentation that there is a
population in need that is not being
served.
b. (3 Points) Involvement of the
Faculty and Students. The applicant
must describe in detail how it proposes
to integrate the institution’s students
(this excludes students that are project
recipients/participants) and faculty into
proposed project activities.
c. (4 Points) Involvement of the
Community. The applicant must
describe in detail how the community
(e.g. businesses, residents, and others)
will be involved in the proposed
project. The applicant must identify the
specific roles that individuals will and
have played in the proposed project.
The community must play an active role
in all stages of the project. Community
involvement must be diverse and
representative of the target population/
community.
d. (2 Points) HUD Policy Priorities. As
described in the General Section, to earn
points under this subfactor, HUD
requires applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
that help the Department achieve its
goals and objectives in FY 2009. In
addressing this subfactor, HUD will
evaluate the extent to which a project
will further and support HUD’s
priorities. The quality of the responses
provided to one or more of HUD’s
priorities will determine the score an
applicant can receive. Applicants must
describe how each policy priority
selected will be addressed. Applicants
that just list a priority will receive no
points. Please refer to the General
Section for additional information about
HUD’s policy priorities.
The total number of points an
applicant can receive under this
subfactor is two (2). Each policy priority
addressed has a point value of one (1)
point with the exception of the policy
priority to remove regulatory barriers to
affordable housing, which has a point
value of up to two (2) points. To receive
these two (2) points, an applicant must:
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(1) Submit either Part A or Part B (not
both) of the completed questionnaire
HUD–27300, ‘‘HUD’s Initiative on
Removal of Regulatory Barriers,’’ found
in the General Section, (2) include
appropriate documentation, (3) identify
a point of contact, and (4) indicate how
this priority will be addressed. It is up
to the applicant to determine which of
the policy priorities they will address in
order to receive the available two (2)
points.
e. (2 Points) Economic Opportunities
for Low- and Very Low-Income Persons
(Provision of Section 3). This subfactor
will be evaluated on the extent to which
an applicant describes how it proposes
to:
(1) Provide opportunities to train and
employ Section 3 residents; and/or
(2) Award contracts to Section 3
contractors (See the regulations at 24
CFR part 135). Regulations regarding the
provision of Section 3 of the Housing
and Urban Development Act of 1968 (12
U.S.C. 1701u) are located at 24 CFR
135.36.
f. (5 Points) Budget and Cost
Estimates. HUD will assess the
soundness of your approach by
evaluating the quality, thoroughness,
and rationality of the proposed project
budget and budget narrative. The budget
narrative must be broken down by line
item. Administrative costs must be
reflected under the appropriate line
items (e.g., salaries, fringe, supplies,
costs related to planning and executing
the project, preparation/submission of
HUD reports, etc.).
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4. Rating Factor 4: Leveraging
Resources/Developing Partnerships (10
Points)
This factor addresses the ability of the
applicant to develop partnerships and
secure resources that can be combined
with HUD’s grant funds to achieve the
project’s purpose.
a. HUD will consider the extent to
which the applicant has established
partnerships with other entities (other
than their own institution) to secure
additional resources to increase the
effectiveness of the proposed project
activities. Resources may include
funding or in-kind contributions, such
as services or equipment, allocated for
the purpose(s) of the proposed project
activities. Applicants may also establish
partnerships with other program
funding recipients to coordinate the use
of resources in the target area. Overhead
and other institutional costs that the
institution has waived may be counted.
Applicants that have no external
leveraging resources (the institution/
applicant is not considered an external
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resource) will receive no points under
this factor.
Examples of potential sources for
outside assistance include:
—Federal, state, and local governments;
—Local or national nonprofit
organizations;
—Financial institutions and/or private
businesses;
—Foundations; and/or
—Faith-based and other communitybased organizations.
b. To address this factor, an applicant
must provide an outline in their
application that includes the
information listed below of all proposed
leveraged resources (including any
commitment of resources from the
applicant’s own institution). Applicants
must have on file at the time of
application submission the original
written commitment letters, memoranda
of understanding, and/or agreements.
Commitment letters, memoranda of
understanding, and/or agreements must
be dated prior to the application
deadline date; if they are dated after the
application deadline date they will not
be scored.
Each letter, memorandum of
understanding, or agreement must
include the information below:
(1) The name of the organization and
the executive officer authorizing the
funds/goods and/or services (only
applicable to the narrative section);
(2) The cash amount contributed or
dollar value of the in-kind goods and/
or services committed (If a dollar
amount and its use are not shown, the
value of the contribution will not be
scored);
(3) A specific description of how each
contribution is to be used toward
specific proposed activities (including
the actual role the partner will have in
the proposed project activities for which
their contribution will be utilized);
(4) The date the contribution will be
made available and a statement that
describes the duration of the
contribution; and
(5) The signature of the appropriate
executive officer authorized to commit
the funds and/or goods and/or services.
This is only applicable to the original
written documentation.
c. Resources will also not be counted
for which there is no commitment letter,
memorandum of understanding,
agreement, or quantified level of
commitment, and/or when the letter,
memorandum of understanding, or
agreement does not address ALL of the
requirements outlined above.
Commitment letters, memoranda of
understanding, and/or agreements are
not required at the time of application
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submission but must be on file at the
time of application submission. If
commitment letters, memoranda of
understanding, and/or agreements are
included with the application at time of
submission they will not be considered
during the review process. However,
applicants submitting paper
applications must include all letters,
memoranda of understanding, and/or
agreements in the Appendix of the
application. Applicants chosen to
proceed to the next step in the selection
process will be required to submit the
signed and dated commitment letters,
memoranda of understanding, and/or
agreements outlined in the application
within five (5) calendar days after initial
contact from OUP. Letters, memoranda
of understanding, or agreements must be
submitted on the provider’s letterhead
and should be addressed to Sherone
Ivey, Associate Deputy Assistant
Secretary for University Partnerships.
The date of the letter, memorandum of
understanding, or agreement from the
CEO of the provider organization must
be dated no earlier than nine months
prior to this published NOFA and no
later than the application deadline date.
In addition, no points will be awarded
for general support letters endorsing the
project from organizations, including
elected officials on the local, state, or
national levels; therefore, please do not
include them. OUP will provide specific
instructions on how these documents
must be submitted when contact is
made with the applicant. HUD will only
request and consider documents from
the resources/organizations that are
listed in the outline in the application.
If OUP does not receive those
documents with the required
information within the allotted
timeframe, an applicant will not receive
points under this factor.
Note: Submission of a grant award
notification from another entity/agency in
place of a commitment letter, memorandum
of understanding, and/or agreement does not
meet the requirement of this factor and will
not be accepted.
In scoring this factor, HUD will
award:
(1) Ten (10) points to an applicant
that provides leveraging resources as
listed in their application that are 15
percent or more of the amount requested
under this program;
(2) Nine (9) points to an applicant that
provides leveraging resources as listed
in their application that represents 13 to
14 percent of the amount requested
under this program;
(3) Eight (8) points to an applicant
that provides leveraging resources as
listed in their application that
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represents 11 to 12 percent of the
amount requested under this program;
(4) Seven (7) points to an applicant
that provides leveraging resources as
listed in their application that
represents 8 to 10 percent of the amount
requested under this program;
(5) Six (6) points to an applicant that
provides leveraging resources as listed
in their application that represents 6 to
7 percent of the amount requested under
this program; and
(6) Five (5) points to an applicant that
provides leveraging resources as listed
in their application that represents 5
percent of the amount requested under
this program.
(7) Zero (0) points to an applicant that
provides leveraging resources as listed
in their application that is less than 5
percent of the amount requested under
this program and/or have no external
leveraging resources (remember, the
institution/applicant is not considered
an external resource).
5. Rating Factor 5: Achieving Results
and Program Evaluation (12 Points)
This factor reflects HUD’s goal to
embrace high standards of management
and accountability. It measures the
applicant’s commitment to assess their
performance to achieve the project’s
proposed objectives and goals.
Applicants are required to develop an
effective, quantifiable, outcome-oriented
evaluation plan for measuring
performance and determining that
objectives and goals have been achieved
by using the HUD–96010, ‘‘HUD
Program Outcome Logic Model.’’ The
Program Outcome Logic Model is a
summary of the narrative statements
presented in Factors 1 through 3.
Therefore, it should be consistent with
the information contained in the
narrative statements.
In evaluating this factor, HUD will
assess the extent to which the applicant
demonstrates how results of the project
will be measured as outlined in the
proposed work plan. To meet this factor
requirement, applicants must submit a
completed HUD–96010, ‘‘HUD Program
Outcome Logic Model.’’ Applicants
must select from the list of activities and
outcomes to determine their specific
methods and measures that will be used
to assess progress and evaluate program
effectiveness. If an item is not found on
the list of activities or outcomes,
applicants can select ‘‘other’’ and then
insert the activity and/or outcome and
unit of measurement. Applicants can
use the ‘‘other’’ option for up to three
activities and three outcomes. See the
instructions tab in the Logic Model for
further details. HUD will not accept
activities or outcomes selected as
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‘‘other’’ that do not contain an identified
statement of the activities/outcomes or
units of measurement. Utilizing this
form will help grantees to ensure that
performance measures are being met
and they are establishing achievable
realistic goals.
a. Program Outcome Logic Model
instructions (using a Microsoft ExcelTM
form) are provided in the forms
appended to the Instruction Download
from https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants that do
not have access to Microsoft ExcelTM
should contact the NOFA Information
Center at (800) HUD–8929. Individuals
with hearing or speech impairments
may access this number via the toll-free
Federal Information Relay Service at
(800) 877–8339 and/or The Center for
Applied Management Practices at (717)
730–3705 (this is not a toll-free
number).
A narrative response is not required
for this factor as all applicants must use
the logic model form to respond to this
factor. However, if a narrative is
included, these pages will be included
in the page count. HUD has developed
a new approach to completing this form.
Applicants should also review the
Program Outcome Logic Model training,
which can be found online at: https://
www.hud.gov/Webcasts/index.cfm.
b. HUD will review the outputs and
outcomes in relation to the needs
identified. ‘‘Outcomes’’ are benefits
accruing to the community during or
after participation in the HBCU
program. Applicants must clearly
identify the outcomes to be measured
and achieved. Examples of outcomes
include increased employment
opportunities in the target community
by a certain percentage, increased
incomes/wages or other assets for
persons trained, and/or provision of
stable living environments through the
creation of affordable housing
opportunities (e.g., increased assets to
families and communities through the
development of affordable housing).
Applicants must also establish
outputs that lead to the ultimate
achievement of outcomes. ‘‘Outputs’’
are the direct products of the program’s
activities. Examples of outputs are the
number of new affordable housing units,
the number of homes that have been
renovated, and the number of facilities
that have been constructed or
rehabilitated. Outputs should produce
outcomes for the program. At a
minimum, an applicant must address
the following activities in the evaluation
plan:
(1) Measurable outputs to be
accomplished (e.g., the number of
persons to be trained and employed;
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houses to be built pursuant to 24 CFR
570.207 or rehabilitated; minorityowned businesses to be started); and
(2) Measurable outcomes the grant
will have on the community in general
and the target area or population.
Applicants must also reference policy
priorities, as stated in response to Factor
3, and relate them to the project’s goals,
as appropriate. HUD will evaluate the
Program Outcome Logic Model in
accordance with the matrix provided in
Attachment 1 of the General Section.
B. Review and Selection Process
1. Application Selection Process
Two types of reviews will be
conducted:
a. A threshold review to determine an
applicant’s basic eligibility; and
b. A technical review for all
applications that pass the threshold
review to rate and rank the application
based on the ‘‘Rating Factors’’ listed in
Section V. A.
Only those applications that pass the
threshold review will receive a
technical review and be rated and
ranked.
2. Rating Panels. To review and rate
applications HUD may establish panels
that may include experts or consultants
not currently employed by HUD to
obtain certain expertise.
3. Ranking. HUD will fund
applications in rank order, until all
available program funds are awarded. In
order to be considered for funding, an
applicant must receive a minimum
score of 75 points out of a possible 100
points for Factors 1 through 5; plus up
to two bonus points that may be
awarded for activities conducted in the
RC/EZ/EC–II communities, as described
in the General Section. If two or more
applications have the same number of
points, the application with the most
points for Factor 3 shall be selected. If
there is still a tie, the application with
the most points for Factor 4 shall be
selected. If there is still a tie, the
application with the most points for
Factor 1, 2, and then 5 shall be selected
in that order until the tie is broken.
HUD reserves the right to make
selections out of rank order to provide
for geographic distribution of grantees.
HUD also reserves the right to reduce
the amount of funding requested in
order to fund as many highly ranked
applications as possible. Additionally, if
funds remain after funding the highest
ranked applications, HUD may fund
part of the next highest-ranking
application. If an applicant turns down
an award offer, HUD will make an
award to the next highest-ranking
application. If funds remain after all
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selections have been made, the
remaining funds will be carried over to
the next funding cycle’s competition.
HUD will not fund any portion of an
application that is not eligible for
funding under regulatory requirements;
does not meet the requirements of the
NOFA; or may be duplicative of other
funded programs or activities/tasks from
prior year awards. Only the eligible
portions of an application will be
funded. When the majority of the
activities are ineligible, HUD will not
fund the application.
4. Correction to Deficient
Applications. See the General Section.
C. Anticipated Announcement and
Award Dates. Announcements of
awards are anticipated on or before
September 30, 2008.
VI. Award Administration Information
A. Award Notice
After all selections have been made,
HUD will notify all winning applicants
in writing. HUD may require winning
applicants to participate in additional
negotiations before receiving an official
award. For further discussion on this
matter, please refer to the General
Section.
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B. Administrative and National Policy
Requirements
1. Debriefing. The General Section
provides the procedures for requesting a
debriefing. All requests for debriefings
must be made in writing to: Ophelia
Wilson, Office of University
Partnerships, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 8106, Washington,
DC 20410–6000. Applicants may also
write to Ms. Wilson via e-mail at
Ophelia.Wilson@hud.gov.
2. Administrative. Grants awarded
under this NOFA will be governed by
the provisions of 24 CFR part 84 (Grants
and Agreements With Institutions of
Higher Education, Hospitals, and Other
Non-Profit Organizations), OMB
Circular A–21 (Cost Principles for
Educational Institutions) and OMB
Circular A–133 (Audits of States, Local
Governments, and Non-Profit
Organizations). Applicants can access
the OMB circulars at the White House
Web site at https://www.whitehouse.gov/
omb/circulars/.
3. OMB Circulars and
Governmentwide Regulations
Applicable to Financial Assistance
Programs. See the General Section for
further discussion.
4. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
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Relations on Federal and Federally
Funded Construction Projects. See the
General Section for further discussion.
5. Procurement of Recovered
Materials. See the General Section for
further discussion.
6. Code of Conduct. See the General
Section for further discussion.
7. Executive Order 13166, Improving
Access to Services For Persons With
Limited English Proficiency (LEP).
Successful applicants may not exclude
participants or beneficiaries on the basis
of race, color, or national origin under
Title VI of the Civil Rights Act. To
ensure that program information is
accessible to persons with limited
English proficiency on the basis of
national origin, successful applicants
may follow HUD’s Final Guidance to
Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
Affecting Limited English Proficient
Persons, 72 FR 2732 (Jan. 22, 2007).
C. Reporting
1. All grant recipients under this
NOFA are required to submit quarterly
progress reports. The progress reports
shall consist of three components: a
narrative that must reflect the activities
undertaken during the reporting period;
a financial report that reflects costs
incurred by budget line item, as well as
a cumulative summary of costs incurred
during the reporting period; and a
HUD–96010, Program Outcome Logic
Model form, which identifies output
and outcome achievements.
2. Applicants selected for funding
should also be aware that they will be
required to report sub-award
information within 30 days of making a
sub-award in an amount of $25,000 or
greater as required by the Federal
Funding Accountability and
Transparency Act of 2006 (Public Law
109–282). The Federal Funding
Accountability and Transparency Act of
2006 calls for the establishment of a
central Web site that makes available to
the public full disclosure of all entities
receiving federal funds. Applicants
should be aware that the law requires
the information provided on the federal
Web site to include the following
elements related to all sub-award
transactions of $25,000 or greater.
(a) The name of the entity receiving
the award;
(b) The amount of the award;
(c) Information on the award,
including the transaction type, funding
agency, the North American Industry
Classification System code or Catalog of
Federal Domestic Assistance number
(where applicable), program source, and
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an award title descriptive of the purpose
of each funding action;
(d) The location of the entity receiving
the award and primary location of
performance under the award, including
the city, state, congressional district,
and country;
(e) A unique identifier (DUNS
number) of the entity receiving award
and of the parent entity of the recipient
(DUNS number of the parent entity)
should the entity be owned by another
entity;
(f) Federal parent award number and
sub-award grant number;
(g) The tier level the sub-award was
made at; and
(h) Any other relevant information
specified by OMB.
There are exceptions for sub-awards
less than $25,000 made to individuals or
to an entity whose annual expenditures
are less than $300,000.
Applicants should also be aware that
the sub-award provision carries to all
tiers (e.g., a direct award is made by
HUD to an organization that in turn
makes an award to another organization
that then makes another award and so
on). Collection of the tier level at which
the award is made as well as federal
parent award number can help in
tracing the sub-award data as it tiers
down several levels. Sub-award
reporting requirements to meet the
Federal Funding Accountability
Transparency Act of 2006 requirements
will be finalized through a future
Federal Register notice.
VII. Agency Contacts
Applicants may contact Ophelia
Wilson at (202) 402–4390 or Susan
Brunson at (202) 402–3852. Persons
with speech or hearing impairments
may call the Federal Information Relay
Service (TTY) at (800) 877–8339. Except
for the ‘‘800’’ number, these numbers
are not toll-free. mailto: Applicants may
also reach Ms. Wilson via e-mail at
Ophelia.Wilson@hud.gov, and/or Ms.
Brunson at Susan.S.Brunson@hud.gov.
VIII. Other Information
Paperwork Reduction Act
The information collection
requirements contained in this
document have been approved by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501–3520) and
assigned OMB control number 2528–
0235. In accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection displays a
currently valid OMB control number.
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Public reporting burden for the
collection of information is estimated to
average 356 hours per annum per
respondent for the application and grant
administration. This includes the time
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for collecting, reviewing, and reporting
the data for the application, quarterly,
semi-annual and final reports. The
information will be used for grantee
selection and monitoring the
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administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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27078
Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
Hispanic-Serving Institutions Assisting
Communities (HSIAC) Program
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Policy Development and
Research, Office of University
Partnerships.
B. Funding Opportunity Title:
Hispanic-Serving Institutions Assisting
Communities (HSIAC) Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Numbers:
FR–5200–N–05; OMB Approval Number
is 2528–0198.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: The CFDA
Number for this program is 14.514.
F. Dates: The application deadline
date is July 2, 2008. Applications must
be received and validated by Grants.gov
by 11:59:59 p.m. eastern time on the
deadline date. Please be sure to read the
General Section, published March 19,
2008 (73 FR 14882), for electronic
application submission and receipt
requirements.
G. Additional Overview Content
Information
1. Purpose of the Program: To assist
Hispanic-Serving Institutions (HSI)
expand their role and effectiveness in
addressing community development
needs in their localities, including
neighborhood revitalization, housing,
and economic development, principally
for persons of low- and moderateincome, consistent with the purposes of
Title I of the Housing and Community
Development Act of 1974, as amended.
2. Award Information: In Fiscal Year
(FY) 2008, approximately $6 million has
been made available for this program by
the Consolidated Appropriations Act,
2008 (Pub. L. 110–161), plus an
additional $55,724 in carryover funds.
An applicant can request up to $600,000
for a three-year (36 months) grant
performance period.
3. Eligible Applicants: Nonprofit
Hispanic-Serving Institutions that meet
the definition of an HSI of higher
education established in Title V of the
Higher Education Act of 1965 (20 U.S.C.
1101), as amended. In order to meet this
definition, at least 25 percent of the fulltime undergraduate students enrolled in
an institution must be Hispanic. In
addition, all applicants must be
institutions of higher education granting
two- or four-year degrees that are fully
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education.
Institutions are not required to be on the
list of eligible HSIs prepared by the U.S.
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Department of Education. However, an
institution that is not on the list is
required to provide a statement in the
application that the institution meets
the U.S. Department of Education’s
statutory definition of an HSI as cited
above. If an applicant is one of several
campuses of the same institution, the
applicant may apply separately from the
other campuses as long as the campus
has a separate DUNS number,
administrative structure and budget,
and meets the enrollment requirements
outlined above.
Full Text of Announcement
I. Funding Opportunity Description
The purpose of the Hispanic-Serving
Institutions Assisting Communities
(HSIAC) program is to assist HispanicServing Institutions (HSI) of Higher
Education expand their role and
effectiveness in addressing community
development needs in their localities,
including neighborhood revitalization,
housing and economic development,
principally for persons of low- and
moderate-income consistent with the
purpose of the Title I of the Housing and
Community Development Act of 1974,
as amended.
For the purpose of this program
NOFA, the term ‘‘locality’’ includes any
city, county, township, parish, village,
or other general political subdivision of
a state, Puerto Rico, or the U.S. Virgin
Islands where the institution is located.
A ‘‘target area’’ is the area within the
locality in which the institution will
implement its proposed HSIAC program
grant.
A. Authority
HUD’s authority for making this
funding available under this NOFA is
the Consolidated Appropriations Act,
2008 (Pub. L. 110–161). This program is
being implemented through this NOFA
and the policies governing its operation
are contained herein.
3. Abstract and budget narrative must
be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be double-spaced, with
one inch margins (for the top, bottom,
left, and right sides of the document),
using the standard Times New Roman
12-point font.
4. For the purpose of responding to
Rating Factor 1: Capacity of the
Applicant and Relevant Experience
Subfactor (a) Knowledge and
Experience, HUD now defines
Previously Funded Applicants as any
applicants that received funding in FY
2001 through FY 2007. If an applicant
has received a grant prior to these years
then they should respond to this factor
as a First Time Applicant. This
definition is relevant to this rating factor
and abstract only.
5. Project budgets will be evaluated
and scored under Factor 3 Soundness of
Approach. HUD will assess the
applicant’s budget in relation to its
quality, thoroughness, reasonableness
and rationality to the proposed project.
6. Applicants that propose ineligible
activities will not be disqualified, but
will not receive points under Factor 3
Soundness of Approach for the
ineligible activities. HUD reserves the
right to deduct points under this factor
for those activities and/or not fund an
application if the majority of the
activities are ineligible.
7. Applicants that have no external
leveraging resources (the institution is
not considered an external resource)
under Factor 4 Leveraging Resources/
Developing Partnerships will receive no
points under this factor.
II. Award Information
In FY2008, approximately $6 million
is made available for this program and
an additional $55,724 in carryover
funds. An applicant can request up to
$600,000 for a three-year (36 months)
grant performance period.
B. Modifications
III. Eligibility Information
Listed below are major modifications
from the Fiscal Year (FY) 2007 program
funding announcement:
1. Applicants must ensure that 51
percent or more of all funds awarded
will be utilized for the community and/
or general public. These funds are not
for the direct benefit of the institution.
2. Applicants that propose
rehabilitation and/or construction
activities of a building located on a
campus must commit to sustaining that
facility for the purpose of the activity
proposed in their application for at least
five (5) years after the end of the grant
performance period.
A. Eligible Applicants
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Nonprofit Hispanic-Serving
Institutions that meet the definition of
an HSI of Higher Education established
in Title V of the Higher Education Act
of 1965 (20 U.S.C. 1101), as amended.
In order to meet this definition, at least
25 percent of the full-time
undergraduate students enrolled in an
institution must be Hispanic. In
addition, all applicants must be
institutions of higher education granting
two- or four-year degrees that are fully
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education.
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Institutions are not required to be on the
list of eligible HSIs prepared by the U.S.
Department of Education. However, an
institution that is not on the list is
required to provide a statement in the
application that the institution meets
the U.S. Department of Education’s
statutory definition of an HSI as cited
above. If an applicant is one of several
campuses of the same institution, the
applicant may apply separately from the
other campuses as long as the campus
has a separate DUNS number,
administrative structure and budget,
and meets the enrollment requirements
outlined above.
B. Cost Sharing or Matching
None Required.
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C. Other
1. Eligible Activities. Eligible activities
are listed in 24 CFR part 570, subpart C,
particularly § 570.201 through
§ 570.206. Information regarding these
activities can be found at: https://
www.access.gpo.gov/nara/cfr/
waisidx_06/24cfr570_06.html.
a. Examples of eligible activities
include, but are not limited to:
(1) Acquisition of real property;
(2) Clearance and demolition;
(3) Rehabilitation of residential
structures, including lead-based paint
hazard evaluation and reduction and
making accessibility modifications in
accordance with the requirements of the
Section 504 of the Rehabilitation Act of
1973 (29 U.S.C. 794) and visitability
modifications in accordance with the
policy priorities described in the
General Section. Applicants that
propose rehabilitation and/or
construction of a building on campus
must sustain that facility for the purpose
of the activities proposed in this grant
for at least five (5) years after the end
of the grant performance period.
(4) Acquisition, construction,
reconstruction, rehabilitation, or
installation of public facilities and
improvements, such as water and sewer
facilities and streets, and compliance
with accessibility requirements, such as
those under Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C.
794) and the Americans with
Disabilities Act of 1990 (42 U.S.C.
12101);
(5) Relocation payments and other
assistance for permanently and
temporarily relocated individuals,
families, businesses, nonprofit
organizations, and farm operations
where the assistance is:
(a) Required under the provisions of
24 CFR 570.606(b) or (c); or
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(b) Determined by the grantee to be
appropriate under the provisions of 24
CFR 570.606(d);
(6) Direct homeownership assistance
to low- and moderate-income persons,
as provided in section 105(a) (25) of the
Housing and Community Development
Act of 1974 (42 U.S.C. 5305(a)(25));
(7) Special economic development
activities described at 24 CFR 570.203
and assistance to facilitate economic
development by providing technical or
financial assistance for the
establishment, stabilization, and
expansion of microenterprises,
including minority enterprises;
(8) Assistance to community-based
development organizations (CBDO) to
carry out neighborhood revitalization,
community economic development, or
energy conservation projects, in
accordance with 24 CFR 570.204. This
could include activities in support of a
HUD-approved local entitlement
grantee, CDBG Neighborhood
Revitalization Strategy (NRS) or HUDapproved State CDBG Community
Revitalization Strategy (CRS);
(9) Public service activities such as
general support activities that can help
to stabilize a neighborhood and
contribute to sustainable redevelopment
of the area, including but not limited to
such activities as those concerned with
employment, crime prevention, child
care, health care services, drug abuse,
education, housing counseling, energy
conservation, homebuyer down
payment assistance, establishing and
maintaining Neighborhood Networks
centers in federally assisted or insured
housing, job training and placement,
and recreational needs;
(10) Up to 20 percent of the grant may
be used for payments of reasonable
grant administrative costs related to
planning and executing of the project
(e.g., preparation/submission of HUD
reports). Detailed explanations of these
costs are provided in OMB circular
A–21, Cost Principles for Educational
Institutions that can be accessed at the
White House Web site at: https://
www.whitehouse.gov/omb/circulars/
index.html;
(11) These funds are not for the direct
benefit of the institution; 51 percent or
more of all funds must be utilized for
the community and/or general public;
and
(12) Fair housing services designed to
further civil rights objectives of the Fair
Housing Act (42 U.S.C. 3601–20) by
making all persons, without regard to
race, color, religion, sex, national origin,
familial status, and/or disability aware
of the range of housing opportunities
available to them.
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b. Each activity proposed for funding
must meet the Community Development
Block Grant (CDBG) program eligibility
requirements and at least one of the
three CDBG national objectives. The
three national objectives of the CDBG
program are listed in Rating Factor 3 in
Section V.A.3 of this NOFA.
Criteria for determining whether an
activity addresses one or more national
objectives are provided at 24 CFR
570.208.
c. The CDBG publication entitled
‘‘Community Development Block Grant
Program Guide to National Objectives
and Eligible Activities for Entitlement
Communities’’ describes the CDBG
regulations, and a copy can be obtained
online at: https://www.hud.gov/offices/
cpd/communitydevelopment/library/
deskguid.cfm.
2. Threshold Requirements
Applicable to All Applicants. All
applicants must comply with the
threshold requirements as defined in the
General Section and the requirements
listed below. Applications that do not
meet these requirements will be
considered ineligible for funding and
will be disqualified.
a. The applicant must meet the
eligibility requirements as defined in
Section III.A.
b. The maximum amount an applicant
can request is $600,000 for a three-year
(36 months) grant performance period.
c. An applicant must have a DUNS
number to receive HUD grant funds (See
the General Section). Only one
application can be submitted per
campus. If multiple applications are
submitted, all will be disqualified.
However, different campuses of the
same university system are eligible to
apply as long as they have a separate
DUNS number and an administrative
and budgeting structure independent of
the other campuses in the system and
meet the enrollment requirements as
defined in Section III.A.
d. Institutions that received an HSIAC
grant in FY 2007 are not eligible to
submit an application under this NOFA.
If an institution received an HSIAC
grant in FY 2004, FY 2005, or FY 2006,
the institution may apply under this
NOFA as long as it proposes a different
activity (activities) that has not been
previously undertaken in their current
project location, or proposes replicating
their current project in a new location.
e. Applicants must receive a
minimum score of 75 points to be
considered for funding.
f. Electronic applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. eastern time on
July 2, 2008, the application deadline
date.
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3. Program Requirements. Applicants
must meet the following program
requirements:
a. All funds awarded are for a threeyear (36 months) grant performance
period;
b. Applicants must ensure that not
less than 51 percent of the aggregated
expenditures of a grant award are used
to benefit low- and moderate-income
persons under the criteria specified in
24 CFR 570.208(a)(ii) or 570.208(d)(5) or
(6);
c. Applicants must ensure that 51
percent or more of all funds awarded
will be utilized for the community and/
or general public. These funds are not
for the direct benefit of the institution.
d. Applicants that propose to
construct new housing or rehabilitate
existing housing must ensure that their
project and/or facilities are operated in
accordance with applicable design and
construction requirements, including
either the Fair Housing Act and/or
Section 504 of the Rehabilitation Act of
1973 and corresponding HUD
implementing regulations. Please note
that in situations where both the Fair
Housing Act design and construction
accessibility requirements and Section
504 design and construction
accessibility requirements apply,
applicants must apply both standards to
obtain maximum accessibility; and
e. Applicants that propose nonhousing programs and facilities must
ensure that their projects are operated in
compliance with the requirements of
Section 504 of the Rehabilitation Act of
1973, the American with Disabilities
Act (ADA), the Architectural Barriers
Act (ABA), and corresponding HUD
implementing regulations. Note that the
accessibility standard for non-housing
projects is the Uniform Federal
Accessibility Standards (UFAS).
4. Site Control. Where grant funds
will be used for acquisition,
rehabilitation, or new construction, an
applicant must demonstrate site control.
Funds may be recaptured or deobligated
from recipients that cannot demonstrate
control of a suitable site within one year
after the initial notification of award.
5. Environmental Requirements.
Selection for award does not constitute
approval of any proposed sites.
Following selection for award, HUD will
perform an environmental review of
properties proposed for assistance in
accordance with 24 CFR part 50. The
results of the environmental review may
require that proposed activities be
modified or proposed sites be rejected.
Applicants are particularly cautioned
not to undertake or commit funds for
acquisition or development of proposed
properties prior to HUD approval of
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specific properties or areas. An
application constitutes an assurance
that the institution will assist HUD to
comply with 24 CFR part 50; will
supply HUD with all available and
relevant information to perform an
environmental review for each proposed
property; will carry out mitigating
measures required by HUD or select
alternate property; and will not acquire,
rehabilitate, convert, demolish, lease,
repair, or construct property, and not
commit or expend HUD or local funds
for these program activities with respect
to any eligible property until HUD’s
written approval of the property is
received. Applicants should use the
protocol at https://www.hud.gov/utilities/
intercept.cfm?/offices/cpd/environment/
review/protocol.pdf to supply HUD with
the information needed for HUD to start
and complete the environmental review.
Further information and assistance on
HUD’s environmental requirements is
available at https://www.hud.gov/offices/
cpd/environment/index.cfm.
6. Lead-Based Paint Requirements.
Institutions and their sub-grantees,
contractors, and subcontractors must
comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C.
4821–4846), the Residential Lead-Based
Paint Hazard Reduction Act of 1992 (42
U.S.C. 4851–4856), and relevant
subparts of the implementing
regulations at 24 CFR part 35, such as
subparts A, B, J, K and R, which apply
to activities under this grant program.
7. Labor Standards. Institutions and
their sub-grantees, contractors, and
subcontractors must comply with the
labor standards (Davis-Bacon)
requirements referenced in 24 CFR
570.603.
8. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). The provisions of Section 3 of the
Housing and Urban Development Act of
1968 (12 U.S.C. 1701u) apply to this
NOFA. One of the purposes of the
assistance is to give to the greatest
extent feasible and consistent with
existing federal, state, and local laws
and regulations, job training,
employment, contracting, and other
economic opportunities to Section 3
residents and Section 3 business
concerns. See the Section 3 Regulations
located at 24 CFR Part 135.36.
9. Affirmatively Furthering Fair
Housing Requirements. Under Section
808(e)(5) of the Fair Housing Act, HUD
has a statutory duty to affirmatively
further fair housing. HUD requires the
same of its funding recipients. If you are
a successful applicant proposing
housing-related activities, you will have
a duty to affirmatively further fair
housing opportunities for classes
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protected under the Fair Housing Act.
Protected classes include race, color,
national origin, religion, sex, disability,
and familial status. For example: (1)
Working with other entities in the
community to overcome impediments to
fair housing, such as discrimination in
the sale or rental of housing or in
advertising, provision of brokerage
services, or lending; (2) Promoting fair
housing choice through the expansion
of homeownership opportunities and
improved quality of services for
minorities, families with children, and
persons with disabilities; or (3)
Providing housing mobility counseling
services.
IV. Application Instructions and
Submission Information
A. Instructions to Download
Application Package
Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.grants.gov./applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov Support Desk
toll-free at (800) 518–GRANTS or e-mail
your questions to Support@Grants.gov.
Hearing- and speech-challenged
individuals may access this number
through TTY by calling the toll-free
Federal Information Relay Service at
(800) 877–8339. See the General Section
for information regarding the
registration process or ask for
registration information from the
Grants.gov Support Desk.
B. Application Content and Forms for
Submission
1. Application Content. Applications
must consist of the following elements:
Abstract, narrative, budget, budget
narrative, and forms. Applicants that
received a wavier of the electronic
application submission requirement
must submit their application in the
order below. Copies of the instructions
and all forms are available online at
https://www.grants.gov/applicants/
apply_for_grants.jsp.
a. SF–424, Application for Federal
Assistance. Please remember the
following:
(1) The full grant amount requested
from HUD (entire three-years) should be
entered, not the amount for just one
year;
(2) Include the name, title, address,
telephone number, facsimile number,
and e-mail address of the designated
contact. This is the person who will
receive all correspondence regarding the
content of the application from HUD;
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therefore, please ensure the accuracy of
the information;
(3) The Employer Identification/Tax
ID;
(4) The DUNS Number;
(5) The Catalog of Federal Domestic
Assistance Number for this program is
14.514;
(6) The project’s proposed start date
and completion date. For the purpose of
this application, the program start date
should be October 1, 2008; and
(7) The signature of the Authorized
Organization Representative (AOR)
who, by virtue of submitting an
application via Grants.gov, has been
authenticated by the credential provider
to submit applications on behalf of the
institution and approved by the
eBusiness Point of Contact to submit an
application via Grants.gov. The AOR
must be able to make a binding legal
agreement with HUD.
b. Abstract. Applicants must include
no more than a two-page, doubledspaced summary of the proposed
project. Please include the following:
(1) A clear description of each
proposed project activity, where it will
take place (be located), the target
population that will be served, and the
impact this project is expected to have
on the community;
(2) A statement that the institution is
an eligible applicant because it is a twoor four-year fully accredited institution,
the name of the accrediting agency, and
an assurance that the accrediting agency
is recognized by the U.S. Department of
Education;
(3) A statement that the institution
meets the definition of an HSI: at least
25 percent of the full-time
undergraduate students enrolled in an
institution are Hispanic;
(4) The designated contact person,
including phone number, facsimile
number, and e-mail address (this is the
person who will receive all
correspondence regarding the content of
this application from HUD; therefore,
please ensure the accuracy of the
information);
(5) The project director, if different
from the designated contact person, for
the project, including phone number,
facsimile number, and e-mail address;
and
(6) If a previously funded applicant,
include the name and date the past
project(s) were funded. Remember HUD
now defines Previously Funded
Applicants as any applicants that
received funding in FY 2001 through FY
2007.
c. Narrative statement addressing the
rating factors. HUD will use the
narrative response to the ‘‘Rating
Factors’’ to evaluate, rate, and rank
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applications. This NOFA has five rating
factors that need to be addressed. The
narrative statement is the main source of
information. Applicants are advised to
review each factor carefully for
program-specific requirements. All
applicants submitting electronic
applications must attach their narrative
responses to Rating Factors 1–4 as one
attachment. Remember, Factor 5 is
addressed by using the HUD–96010,
Program Outcome Logic Model form.
Please do not repeat material in
response to factors 1–3; instead, focus
on how well the proposal responds to
each of the factors. The response to each
factor should be concise and contain
only information relevant to the factor,
yet detailed enough to address each
factor fully. Where there are subfactors,
each subfactor must be addressed and
presented separately, with the short
title/name of the subfactor presented.
Make sure to address each subfactor and
provide sufficient information about
every element of the subfactor. Do not
include any individual’s Social Security
Numbers in your application. The
narrative section of an application must
be submitted electronically. It must not
exceed 50 pages in length (excluding
forms, budget narrative, assurances, and
abstract) and must be formatted to fit an
81⁄2-by-11-inch page. Responses must be
double-spaced (information submitted
in chart format does not have to be
doubled-spaced) with one-inch margins
(for the top, bottom, left, and right sides
of the document), using the standard
Times New Roman 12-point font. Each
page of the application must include the
applicant’s name and be numbered.
Note that although submitting pages in
excess of the page limit will not
disqualify an applicant, HUD will not
consider the information on any excess
pages. This exclusion may result in a
lower score or failure to meet a
threshold requirement. Please do not
attach your response to each factor
separately. Please follow the
instructions on use of zip files, file
extension, and file names in the General
Section. File names should not contain
spaces or special characters.
d. Budget. The budget submission
must include the following:
(1) HUD–424–CB, Grant Application
Detailed Budget.’’ This form shows the
total budget by year and by line item for
the program activities to be carried out
with the proposed HUD grant. Each year
of the program should be presented
separately. Applicants must also budget
for travel costs (airfare, lodging, and per
diem) for two individuals to attend at
least one HUD-sponsored HSIAC
conference/workshop every year of the
three-year grant performance period. To
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calculate travel expenses, applicants
located in eastern and central time
zones or the U.S. Virgin Islands and
Puerto Rico should use San Francisco,
CA, as the site of all conferences/
workshops. Applicants located in
mountain and pacific time zones or
Puerto Rico should use Washington, DC,
as the site of all conferences/workshops.
Partners described in Factor 4
Leveraging Resources/Developing
Partnerships cannot receive funding
from this grant; if they are included,
points will be deducted under Factor 3,
subfactor f. Budget and Cost Estimates.
Applicants must also submit form
HUD–424–CB to reflect the total cost
(summary) for the entire grant
performance period (Grand Total).
Make sure that the amounts shown on
the SF–424, the HUD–424–CB, and
budget narrative are consistent and the
budget totals are correct. Remember to
check addition in totaling the categories
on all forms so that all items are
included in the total. If there is an
inconsistency between any of the
required budget forms and/or budget
narrative, the amount listed on the
HUD–424–CB will be the amount HUD
will use to calculate the amount the
applicant is requesting for funding. All
budget forms must be fully completed.
If an application is selected for award,
the applicant may be required to
provide greater specificity to the budget
during grant agreement negotiations.
(2) Budget Narrative. A narrative must
be submitted that explains how the
applicant arrived at the cost estimates
for each line item. This information
must be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be double-spaced, with
one-inch margins (for the top, bottom,
left, and right sides of the document),
using the standard Times New Roman
12-point font. Project budgets will be
evaluated and scored under Factor 3,
Soundness of Approach. HUD will
assess the soundness of an applicant’s
approach by evaluating the quality,
thoroughness, reasonableness, and
rationality of the proposed project
budget. In addition, please provide the
name, if known, hourly or daily rate,
and the estimated time that will be
devoted on the project for each
consultant. For example, an applicant
proposes to construct a building using
HUD funding totaling $200,000. The
following cost estimates reflects this
total: foundation cost $75,000, electrical
work $40,000, plumbing work $40,000,
finishing work $35,000, and
landscaping $10,000. The proposed cost
estimates should be reasonable for the
work to be performed and consistent
with rates established for the level of
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expertise required to perform the work
proposed in the geographical area.
When necessary, quotes from various
vendors or historical data should be
used (please make sure they are kept on
file and are available for review by HUD
at any time). All direct labor or salaries
must be supported with mandated
institution and/or city/state pay scales,
the Davis-Bacon rate, (if applicable) or
other documentation. When an
applicant proposes to use a consultant,
the applicant must indicate whether
there is a formal written agreement.
Applicants must use cost estimates
based on data from the institution and/
or from a qualified firm (e.g.,
architectural or engineering firms),
vendor, and/or qualified individual
(e.g., independent architect or
contractor) other than the institution for
a project that involves rehabilitation of
residential, commercial, and/or
industrial structures, and/or acquisition,
construction, or installation of public
facilities, and improvements. Such an
entity must be involved in the business
of housing rehabilitation, construction,
and/or management. Equipment and
contracts cannot be presented as a total
estimated cost. For equipment,
applicants must provide a list by type
and cost for each item. Applicants using
contracts must provide an individual
description and cost estimate for each
contract. Construction costs must be
broken down to indicate how funds will
be utilized (e.g., demolition, foundation,
exterior walls, roofing, electrical work,
plumbing, finishing work, etc.).
(3) Indirect costs. Indirect costs, if
applicable, are allowable based on an
established approved indirect cost rate.
Applicants must have on file, and
submit to HUD if selected for award, a
copy of their approved indirect cost rate
agreement. Applicants who are selected
for funding that do not have an
approved indirect cost rate agreement,
established by the cognizant federal
agency, will be required to establish a
rate. In such cases, HUD will issue an
award with a provisional rate and assist
applicants with the process of
establishing a final rate.
e. Appendix. The appendix section of
the application must not exceed 15
pages in length (excluding forms, budget
narrative, and assurances). Each page
must include the applicant’s name and
be numbered. An applicant should not
submit resumes, letters of support,
commitment letters, memoranda of
understanding, and/or agreements, or
other back-up materials to supplement
the application’s narrative. If this
information is included, it will not be
considered during the review process.
HUD will not consider the information
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on any excess pages. The additional
items will also slow the transmission of
your application.
2. Forms. The following forms are
required for submission. All required
forms are contained in the electronic
application package. Applicants
receiving a waiver of the electronic
submission requirements and
submitting a paper copy of the
application must place all required
forms in the appendix section of the
application.
a. SF–424 Supplement Survey on
Ensuring Equal Opportunities for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov);
b. SF–LLL, Disclosure of Lobbying
Activities, if applicable;
c. HUD–27300, Questionnaire for
HUD’s Removal of Regulatory Barriers
(‘‘HUD Communities Initiative Form’’
on Grants.gov), if applicable;
d. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov), if applicable;
e. HUD–2990, Certification of
Consistency with RC/EZ/EC–II Strategic
Plan, if applicable;
f. HUD–2991, Certification of
Consistency with the Consolidated Plan,
if applicable;
g. HUD–2993, Acknowledgement of
Applicant Receipt. Complete this form
only if you have received a waiver to the
electronic application submission
requirement. Applicants submitting
electronically are not required to
include this form;
h. HUD–2994–A, You Are Our Client!
Grant Applicant Survey. Applicants are
not required to complete this form;
i. HUD–96010, Program Outcome
Logic Model; and
j. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov). This form must be used as
the cover page to transmit third party
documents and other information.
Applicants are advised to download the
application package and complete the
SF–424, which will pre-populate the
Transmittal Cover page. The Transmittal
Cover page will contain a unique
identifier embedded in the page that
will help HUD associate your faxed
materials to your application. Please do
not use your own fax sheet. HUD will
not read any faxes that are sent without
the HUD–96011 fax transmittal cover
page.
3. Certifications, Assurances. Please
read the General Section for detailed
information on all Certifications and
Assurances. All applications submitted
through Grants.gov constitute an
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acknowledgement and agreement to all
required certifications and assurances.
C. Submission Dates and Times
A complete application package must
be received and validated electronically
by the Grants.gov portal no later than
11:59:59 p.m. eastern time on July 2,
2008, the application deadline date. In
an effort to address any issues with
transmission of your application,
applicants are strongly encouraged to
submit their applications at least 48 to
72 hours prior to the application
deadline. This will allow an applicant
enough time to make the necessary
adjustments to meet the submission
deadline in the event Grants.gov rejects
the application. Please see the General
Section for further instructions.
Electronic faxes using the Facsimile
Transmittal Cover Sheet (Form HUD–
96011) contained in the electronic
application must be received no later
than 11:59:59 p.m. eastern time on the
application deadline date.
D. Intergovernmental Review
This program is excluded from the
Intergovernmental Review process.
E. Funding Restrictions
Ineligible CDBG activities are listed at
24 CFR 570.207. Ineligible activities
include but are not limited to the
following:
1. Curriculum development and/or
expansion of an institution’s existing
curriculum;
2. General government expenses;
3. Political activities;
4. Planning and administrative
activities that would result in a grantee
exceeding the 20 percent cost
limitations (e.g., preparation/submission
of HUD reports); and
5. Activities and/or buildings
constructed for only campus use and/or
less than 51 percent community/public
use.
F. Other Submission Requirements
1. Application Submission and
Receipt Procedure. Please read the
General Section carefully and
completely for the submission and
receipt procedures for all applications
because failure to comply may
disqualify your application.
2. Waiver of Electronic Submission
Requirements. Applicants should
submit their waiver requests in writing
using e-mail or fax. Waiver requests
must be submitted no later than 15 days
prior to the application deadline date
and should be submitted to: Susan
Brunson, Office of University
Partnerships, E-mail:
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Susan.S.Brunson@hud.gov, fax: (202)
708–0309.
Paper applications will not be
accepted from applicants that have not
been granted a waiver. If an applicant is
granted a waiver, the Office of
University Partnerships (OUP) will
provide instructions for submission. All
applicants submitting applications in
paper format must have received a
waiver to the electronic application
submission requirement and the
application must be received by HUD on
or before the application deadline date.
All paper applications must be
submitted on 81⁄2-by-11-inch paper,
double-spaced, on one side of the paper,
with one-inch margins (for the top,
bottom, left, and right sides of the
document), and printed in standard
Times New Roman 12-point font.
V. Application Review Information
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A. Criteria
1. Rating Factor 1: Capacity of the
Applicant and Relevant Experience (25
Points). This factor addresses the extent
to which the applicant has the
resources, experience, and capacity
necessary to successfully complete the
proposed project by the end of the grant
performance period.
a. Knowledge and Experience for First
Time Applicants (25 Points); For
Previously Funded Applicants (10
Points). For the purpose of responding
to this subfactor only, Previously
Funded Applicants are any applicants
that received funding in FY 2001
through FY 2007. If an applicant
received a grant prior to these years they
should respond to this factor as a First
Time Applicant. This definition is
relevant to this rating factor ONLY.
In rating this subfactor, HUD will
consider how well an applicant clearly
addresses the following:
(1) Identifies key project team
members/staff and partners, their titles
and names (e.g., project manager/
coordinator—Sally Susan Smith, etc.),
respective roles, and time each
individual will allot to this project.
If key personnel have not been hired,
identify the position title, description of
duties and responsibilities, and
qualifications to be considered in the
selection of personnel, including
subcontractors and consultants;
(2) Describes the knowledge and
relevant experience of the proposed
project team member/staff and partners
(as outlined above) that will conduct the
day-to-day project activities, consultants
(including technical assistance
providers), and contractors in planning
and managing the type of project for
which funding is being requested; and
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(3) Explains the institution’s
experience and capacity to administer
and monitor the type of project for
which funding is being requested.
Applicant’s staff and partners’ (as
outlined above) experience and the
institution’s capacity to do the work
will be evaluated in terms of recent and
relevant knowledge and skills to
undertake the proposed eligible program
activities. HUD will consider experience
within the last five (5) years to be recent
and experience pertaining to similar
activities to be relevant.
b. Past Performance (15 Points) for
Previously Funded Grant Applicants
Only. This subfactor will evaluate how
well an applicant has performed
successfully under completed and/or
open HUD HSIAC grants. Applicants
must demonstrate this by addressing the
following information for all previously
completed and open HUD/HSIAC
grants:
(1) A list of all HUD/HSIAC grants
received between FY 2001 through FY
2007, including the dollar amount
awarded and the amount expended and
obligated as of the date the application
is submitted;
(2) A list detailing the date the
project(s) was completed; was it
completed during the original three-year
grant performance period; if not
completed, why (including when it was
or will be completed); if the project is
still in progress, provide details on the
project’s current status;
(3) A description of the achieved
results (outcomes) consistent with the
approved project management plan. If
not completed as proposed, explain
why;
(4) A list comparing the amount of
proposed leveraged funds and/or
resources (outlined in the original
application) to the amount that was
actually leveraged as of the date the
application is submitted; and
(5) A detailed description of
compliance with all reporting
requirements, including timeliness of
submission, whether reports were
complete and addressed all information
(both narrative and financial) as
required by the grant agreement.
HUD will also review an applicant’s
past performance in managing funds,
including but not limited to the ability
to account for funding appropriately;
timely use of funds received from HUD;
meeting performance targets for
completion of activities; timely
submission of required progress reports;
compliance with the program’s terms
and conditions; and receipt of promised
leveraged resources. In evaluating past
performance, HUD reserves the right to
deduct up to ten (10) points from this
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rating score as a result of the
information obtained from HUD’s
records (i.e., progress and financial
reports, monitoring reports, Program
Outcome Logic Model submissions, and
amendments).
2. Rating Factor 2: Need/Extent of the
Problem (8 Points).
a. Rating Factor 2 addresses the extent
to which there is a need for funding the
proposed project and an indication of
the importance of meeting the need(s) in
the target area. The need(s) described
must be relevant to the activities for
which funds are being requested. In
addressing this factor, applicants should
provide, at a minimum, the following
and cite statistics and/or analyses
contained in at least one or more
current, sound, and reliable data
sources:
(1) Describe the need(s); and
(2) Describe the importance of
meeting the proposed needs.
b. In rating this factor, HUD will
consider only current data that is
specific to the area where the proposed
project activities will be carried out.
Sources for localized data can be found
online at: https://www.ffiec.gov.
c. HUD will consider data collected
within the last five (5) years to be
current. However, applicants must
utilize the most current version of the
data source(s) that exists. To the extent
that the targeted community’s Five Year
Consolidated Plan and Analysis of
Impediments to Fair Housing Choice
(AI) identify the level of the problem
and the urgency in meeting the need,
applicants should include references to
these documents in the response to this
factor.
Other reliable data sources include,
but are not limited to, Census reports,
law enforcement agency crime reports,
Public Housing Agencies’
Comprehensive Plans, community
needs analyses such as those provided
by the United Way, the applicant’s
institution, and other sound, reliable,
and appropriate sources. Needs in terms
of fulfilling court orders or consent
decrees, settlements, conciliation
agreements, and voluntary compliance
agreements may also be addressed.
3. Rating Factor 3: Soundness of
Approach (45 Points). This factor
addresses the soundness, quality, and
effectiveness of the proposed work plan
and the commitment of the applicant to
sustain the proposed activity(s). Points
are awarded under this factor for the
quality of the activities proposed in
relation to the need/problem identified
in Factor 2, not for the number of
activities proposed. In addition, if the
activities proposed are not eligible, HUD
reserves the right to deduct points under
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this factor for those activities and/or not
fund an application if the majority of
the activities are ineligible.
a. (30 Points) Quality of the Work
Plan. This subfactor will be evaluated
on the extent to which an applicant
provides a clear detailed description of
the proposed project activities, the
anticipated results (outcomes), and the
impact they will have on the target
population at the end of the grant
performance period.
(1) (24 Points) Specific Activities. The
work plan must describe all proposed
activities and major tasks (steps to
complete the proposed activities)
required to successfully implement the
proposed project. The work plan must
also identify the anticipated measurable
outcomes these activities will have on
the targeted population. In addressing
this subfactor, HUD will consider the
following:
(a) Identify the method/planning
strategy(s) used during the development
of this application. Describe in detail
how the proposed project/activities to
be undertaken were identified. List all
individuals/organizations that were
involved in the planning process for this
project and their roles;
(b) Describe each proposed project
activity in measurable terms (e.g., the
number of persons to be trained; houses
to be built or rehabilitated; or minorities
trained to start businesses, etc.);
(c) Identify the major tasks (steps to
complete the proposed activities)
required in sequential order to
successfully implement and complete
each proposed project activity. Include
target completion dates for these tasks
(in 6-month intervals, up to 36 months,
e.g., to develop a training program the
following steps may occur: hiring
staffing, purchasing supplies,
developing curricula/training modules,
conducting training, etc);
(d) Identify the key team members/
staff and partners, as identified in Factor
1, who will be responsible and
accountable for completing each task;
(e) List and describe how each activity
meets one of the following Community
Development Block Grant (CDBG)
program national objectives:
• Benefit low- and moderate-income
persons;
• Aid in the prevention or
elimination of slums or blight; or
• Meet other community
development needs having a particular
urgency because existing conditions
pose a serious and immediate threat to
the health and welfare of the
community, and other financial
resources are not available to meet such
needs.
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Criteria for determining whether an
activity addresses one or more objective
are provided at 24 CFR 570.208; and
(f) Describe the measurable impact
(outcomes) that implementing each
activity will have or is expected to have
on the target population by the end of
the grant performance period (e.g.,
number of individuals employed as a
result of training; number of new
homeowners as a result of the number
of houses that were built or
rehabilitated; or number of minorityowned businesses started, etc).
(2) (6 Points) Describe clearly how
each proposed activity will:
(a) Expand the role of the institution
in the target community;
(b) Address the needs identified in
Factor 2; and
(c) Relate to and not duplicate other
activities in the target area. Duplicative
efforts will be acceptable only if an
applicant can demonstrate through
documentation that there is a
population in need that is not being
served.
b. (3 Points) Involvement of the
Faculty and Students. The applicant
must describe in detail how it proposes
to integrate the institution’s students
(this excludes students that are project
recipients/participants) and faculty into
proposed project activities.
c. (4 Points) Involvement of the
Community. The applicant must
describe in detail how the community
(e.g., businesses, residents, and others)
will be involved in the proposed project
(e.g., development of an advisory
committee that includes representatives
of the target community). The applicant
must identify the specific roles that
individuals will and have played in the
proposed project. The community must
play an active role in all stages of the
project. Community involvement must
be diverse and representative of the
target population/community.
d. (2 Points) HUD Policy Priorities. As
described in the General Section, to earn
points under this subfactor, HUD
requires applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and that will help the Department
achieve its goals and objectives in FY
2009. In rating this subfactor, HUD will
evaluate the extent to which a project
will further and support HUD’s
priorities. The quality of the responses
provided to one or more of HUD’s
priorities will determine the score an
applicant can receive. Applicants must
describe how each policy priority
selected will be addressed. Applicants
that just list a priority will receive no
points. Please refer to the General
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Section for additional information about
HUD’s policy priorities.
The total number of points an
applicant can receive under this
subfactor is two (2). Each policy priority
addressed has a point value of one (1)
point with the exception of the policy
priority to remove regulatory barriers to
affordable housing, which has a point
value of up to two (2) points. To receive
these two (2) points, an applicant must:
(1) Submit either Part A or Part B (not
both) of the complete questionnaire
HUD–27300, ‘‘HUD Initiative on
Removal of Regulatory Barriers,’’ found
in the General Section, (2) include
appropriate documentation, (3) identify
a point of contact, and (4) indicate how
this priority will be addressed. It is up
to the applicant to determine which of
the policy priorities they will address in
order to receive the available two (2)
points.
e. (2 Points) Economic Opportunities
for Low- and Very Low-Income Persons
(Provision of Section 3). This subfactor
will be evaluated on the extent to which
an applicant describes how it proposes
to:
(1) Provide opportunities to train and
employ Section 3 residents; and/or
(2) Award contracts to Section 3
contractors (See the regulations at 24
CFR part 135).
Regulations regarding the provision of
Section 3 of the Housing and Urban
Development Act of 1968 (12 U.S.C.
1701u) are located at 24 CFR 135.36.
f. (4 Points) Budget and Cost
Estimates. HUD will assess the
soundness of your approach by
evaluating the quality, thoroughness,
and rationality of the proposed project
budget and budget narrative. The budget
narrative must be broken down by line
item. Administrative costs must be
reflected under the appropriate line
items (e.g., salaries, supplies, costs
related to planning and executing the
project, preparation/submission of HUD
reports, etc.).
4. Rating Factor 4: Leveraging
Resources/Developing Partnerships (10
Points)
This factor addresses the ability of the
applicant to develop partnerships and
secure resources that can be combined
with HUD’s grant funds to achieve the
project’s purpose.
a. HUD will consider how well an
applicant has established partnerships
with other entities (other than their own
institution) to secure additional
resources to increase the effectiveness of
the proposed project activities.
Resources may include funding or inkind contributions, such as services or
equipment, allocated for the purpose(s)
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of the proposed project activities.
Applicants may also establish
partnerships with other program
funding recipients to coordinate the use
of resources in the target area. Overhead
and other institutional costs that the
institution has waived may be counted.
Applicants that have no external
leveraging resources (the institution/
applicant is not considered an external
resource) will receive no points under
this factor.
Examples of potential sources for
outside assistance include:
—Federal, state, and local governments;
—Local or national nonprofit
organizations;
—Financial institutions and/or private
businesses;
—Foundations; and
—Faith-based and other communitybased organizations.
b. To address this factor, an applicant
must provide an outline in their
application that includes the
information listed below of all proposed
leveraged resources (including any
commitment of resources from the
applicant’s own institution). Applicants
must have on file at the time of
application submission the original
written commitment letters, memoranda
of understanding, and/or agreements.
Commitment letters, memoranda of
understanding, and/or agreements must
be dated prior to the application
deadline date; if they are dated after the
application deadline date they will not
be scored.
Each letter, memorandum of
understanding, or agreement must
include the information below:
(1) The name of the organization and
the executive officer authorizing the
funds/goods and/or services (only
applicable to the narrative section);
(2) The cash amount contributed or
dollar value of the in-kind goods and/
or services committed (If a dollar
amount and its use are not shown, the
value of the contribution will not be
scored);
(3) A specific description of how each
contribution is to be used toward
specific proposed activities (including
the actual role the partner will have in
the proposed project activities for which
their contribution will be utilized);
(4) The date the contribution will be
made available and a statement that
describes the duration of the
contribution; and
(5) The signature of the appropriate
executive officer authorized to commit
the funds and/or goods and/or services.
This is only applicable to the original
written documentation.
c. Resources will not be counted for
which there is no commitment letter,
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memorandum of understanding,
agreement, or quantified level of
commitment, and/or when the letter,
memorandum of understanding, or
agreement does not address all of the
requirements outlined above.
Commitment letters, memoranda of
understanding, and/or agreements are
not required at the time of application
submission but must be on file at the
time of application submission. If
commitment letters, memoranda of
understanding, and/or agreements are
included with the application at the
time of submission they will not be
considered during the review process.
However, applicants submitting paper
applications must include all letters,
memoranda of understanding, and/or
agreements in the Appendix of the
application. Applicants chosen to
proceed to the next step in the selection
process will be required to submit the
signed and dated commitment letters,
memoranda of understanding, and/or
agreements outlined in the application
within five (5) calendar days after initial
contact from the OUP. Letters,
memoranda of understanding, or
agreements must be submitted on the
provider’s letterhead and should be
addressed to Sherone Ivey, Associate
Deputy Assistant Secretary for
University Partnerships. The date of the
letter, memorandum of understanding,
or agreement from the CEO of the
provider organization must be dated no
earlier than nine months prior to this
published NOFA and no later than the
application deadline date. In addition,
no points will be awarded for general
support letters endorsing the project
from organizations, including elected
officials on the local, state, or national
levels; therefore, please do not include
them. OUP will provide specific
instructions on how these documents
must be submitted when contact is
made with the applicant. HUD will only
request and consider documents from
the resources/organizations that are
listed in the outline in the application.
If OUP does not receive those
documents with the required
information within the allotted
timeframe, an applicant will not receive
points under this factor.
Note: Submission of a grant award
notification from another entity/agency in
place of a commitment letter, memorandum
of understanding, and/or agreement does not
meet the requirement for this factor and will
not be accepted.
In scoring this factor, HUD will award
(1) Ten (10) points to an applicant
that provides leveraging resources as
listed in their application that are 15
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percent or more of the amount requested
under this program;
(2) Nine (9) points to an applicant that
provides leveraging resources as listed
in their application that represents 13 to
14 percent of the amount requested
under this program;
(3) Eight (8) points to an applicant
that provides leveraging resources as
listed in their application that
represents 11 to 12 percent of the
amount requested under this program;
(4) Seven (7) points to an applicant
that provides leveraging resources as
listed in their application that
represents 8 to 10 percent of the amount
requested under this program;
(5) Six (6) points to an applicant that
provides leveraging resources as listed
in their application that represents 6 to
7 percent of the amount requested under
this program;
(6) Five (5) points to an applicant that
provides leveraging resources as listed
in their application that represents 5
percent of the amount requested under
this program; and
(7) Zero (0) points to an applicant that
provides leveraging resources as listed
in their application that is less than 5
percent of the amount requested under
this program and/or have no external
leveraging resources (remember, the
institution/applicant is not considered
an external resource).
5. Rating Factor 5: Achieving Results
and Program Evaluation (12 Points)
This factor reflects HUD’s goal to
embrace high standards of management
and accountability. It measures the
applicant’s commitment to assess their
performance to achieve the project’s
proposed objectives and goals.
Applicants are required to develop an
effective, quantifiable, outcome-oriented
evaluation plan for measuring
performance and determining that
objectives and goals have been achieved
by using the HUD–96010, ‘‘Program
Outcome Logic Model.’’ The Program
Outcome Logic Model is a summary of
the narrative statements presented in
Factors 1–3. Therefore, the information
submitted on the Logic Model should be
consistent with the information
contained in the narrative statements.
In evaluating this factor, HUD will
assess the extent to which the applicant
demonstrates how results of the project
will be measured as outlined in the
proposed work plan. To meet this factor
requirement, applicants must submit a
completed HUD–96010, ‘‘Program
Outcome Logic Model.’’ Applicants
must select from the list of activities and
outcomes to determine their specific
methods and measures that will be used
to assess progress and evaluate program
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effectiveness. If an item is not found on
the list of activities or outcomes,
applicants can select ‘‘other’’ and then
insert the activity and/or outcome and
unit of measurement. Applicants can
use the ‘‘other’’ option for up to three
activities and three outcomes. See the
instructions tab in the Logic Model for
further details. HUD will not accept
activities or outcomes selected as
‘‘other’’ that do not contain an identified
statement of the activities/outcomes or
units of measurement. Utilizing this
form will help grantees to ensure that
performance measures are being met
and they are establishing achievable
realistic goals.
a. Program Outcome Logic Model
instructions (using a Microsoft ExcelTM
form) are provided in the forms
appended to the Instruction Download
from https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants that do
not have access to Microsoft ExcelTM
should contact the NOFA Information
Center at (800) HUD–8929. Individuals
with hearing or speech impairments
may access this number via the toll-free
Federal Information Relay Service at
(800) 877–8339 and/or The Center for
Applied Management Practices at (717)
730–3705 (this is not a toll-free
number).
A narrative response is not required
for this factor as all applicants must use
the logic model form to respond to this
factor. However, if a narrative is
included, these pages will be included
in the page count. HUD has developed
a new approach to completing this form.
Applicants should also review the
Program Outcome Logic Model training,
which can be found online at: https://
www.hud.gov/Webcasts/index.cfm.
b. HUD will review the outputs and
outcomes in relation to the needs
identified. ‘‘Outcomes’’ are benefits
accruing to the community during or
after participation in the HSIAC
program. Applicants must clearly
identify the outcomes to be measured
and achieved. Examples of outcomes
include increased employment
opportunities in the target community
by a certain percentage, and/or
provision of stable living environments
through the creation of affordable
housing opportunities (e.g., increased
assets to families and communities
through the development of affordable
housing).
Applicants must also establish
outputs that lead to the ultimate
achievement of outcomes. ‘‘Outputs’’
are the direct products of the program’s
activities. Examples of outputs are the
number of new affordable housing units,
the number of homes that have been
renovated, and the number of
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community facilities that have been
constructed or rehabilitated. Outputs
should produce outcomes for the
program. At a minimum an applicant
must address the following activities in
the evaluation plan:
(1) Measurable outputs to be
accomplished (e.g., the number of
persons to be trained and employed;
houses to be built pursuant to 24 CFR
570.207 or rehabilitated; minorityowned businesses to be started); and
(2) Measurable outcomes the grant
will have on the community in general
and the target area or population.
Applicants must also reference policy
priorities, as stated in response to Factor
3, and relate them to the project’s goals,
as appropriate.
HUD will evaluate the Program
Outcome Logic Model in accordance
with the matrix provided in Attachment
1 of the General Section.
B. Review and Selection Process
1. Application Selection Process. Two
types of reviews will be conducted:
a. A threshold review to determine an
applicant’s basic eligibility; and
b. A technical review for all
applications that pass the threshold
review to rate and rank the application
based on the ‘‘Rating Factors’’ listed in
Section V. A.
Only those applications that pass the
threshold review will receive a
technical review and be rated and
ranked.
2. Rating Panels. To review and rate
applications, HUD may establish panels
that may include experts or consultants
not currently employed by HUD to
obtain certain expertise.
3. Ranking. HUD will fund
applications in rank order, until all
available program funds are awarded. In
order to be considered for funding, an
applicant must receive a minimum
score of 75 points out of a possible 100
points for Factors 1–5; plus up to two
bonus points that may be awarded for
activities conducted in the RC/EZ/EC–II
communities, as described in the
General Section. If two or more
applications have the same number of
points, the application with the most
points for Factor 3 shall be selected. If
there is still a tie, the application with
the most points for Factor 4 shall be
selected. If there is still a tie, the
application with the most points for
Factors 1, 2 and then 5 shall be selected,
in that order, until the tie is broken.
HUD reserves the right to make
selections out of rank order to provide
for geographic distribution of grantees.
HUD also reserves the right to reduce
the amount of funding requested in
order to fund as many highly ranked
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applications as possible. Additionally, if
funds remain after funding the highest
ranked applications, HUD may fund
part of the next highest-ranking
application. If an applicant turns down
an award offer, HUD will make an
award to the next highest-ranking
application. If funds remain after all
selections have been made, the
remaining funds will be carried over to
the next funding cycle’s competition.
HUD will not fund any portion of an
application that is not eligible for
funding under regulatory requirements;
does not meet the requirements of the
NOFA; or may be duplicative of other
funded programs or activities/tasks from
prior year awards. Only the eligible
portions of an application will be
funded. When the majority of the
activities are ineligible, HUD will not
fund the application.
4. Correction to Deficient Applications
See the General Section.
C. Anticipated Announcement and
Award Dates
Announcements of awards are
anticipated on or before September 30,
2008.
VI. Award Administration Information
A. Award Notice
After all selections have been made,
HUD will notify all winning applicants
in writing. HUD may require winning
applicants to participate in additional
negotiations before receiving an official
award. For further discussion on this
matter, please refer to the General
Section.
B. Administrative and National Policy
Requirements
1. Debriefing. The General Section
provides the procedures for requesting a
debriefing. All requests for debriefings
must be made in writing to: Madlyn
Wohlman-Rodriguez, Office of
University Partnerships, Department of
Housing and Urban Development, 451
Seventh Street, SW., Room 8106,
Washington, DC 20410–6000.
Applicants may also write to Ms.
Wohlman-Rodriguez via e-mail at
Madlyn.Wohlmanrodriguez@hud.gov.
2. Administrative. Grants awarded
under this NOFA will be governed by
the provisions of 24 CFR part 84 (Grants
and Agreements with Institutions of
Higher Education, Hospitals, and Other
Non-Profit Organizations), OMB
Circular A–21 (Cost Principles for
Educational Institutions) and OMB
Circular A–133 (Audits of States, Local
Governments, and Non-Profit
Organizations). Applicants can access
the OMB circulars at the White House
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Web site at https://www.whitehouse.gov/
omb/circulars/.
3. OMB Circulars and
Governmentwide Regulations
Applicable to Financial Assistance
Programs. See the General Section for
further discussion.
4. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. See the
General Section for further discussion.
5. Procurement of Recovered
Materials. See the General Section for
further discussion.
6. Executive Order 13166, Improving
Access to Services For Persons With
Limited English Proficiency (LEP).
Successful applicants may not exclude
participants or beneficiaries on the basis
of race, color, or national origin under
Title VI of the Civil Rights Act. To
ensure that program information is
accessible to persons with limited
English proficiency on the basis of
national origin, successful applicants
may follow HUD’s Final Guidance to
Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
Affecting Limited English Proficient
Persons, 72 FR 2732 (Jan. 22, 2007).
7. Code of Conduct. See the General
Section for further discussion.
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C. Reporting
1. All grant recipients under this
NOFA are required to submit semiannual progress reports. The progress
reports shall consist of three
components: a narrative that must
reflect the activities undertaken during
the reporting period; a financial report
that reflects costs incurred by budget
line items, as well as a cumulative
summary of costs incurred during the
reporting period; and a HUD–96010,
Program Outcome Logic Model which
identifies output and outcome
achievements.
2. Applicants selected for funding
should also be aware that they will be
required to report sub-award
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information within 30 days of making a
sub-award in an amount of $25,000 or
greater as required by the Federal
Funding Accountability and
Transparency Act of 2006 (Public Law
109–282). The Federal Funding
Accountability and Transparency Act of
2006 calls for the establishment of a
central Web site that makes available to
the public full disclosure of all entities
receiving federal funds. Applicants
should be aware that the law requires
the information provided on the federal
Web site to include the following
elements related to all sub-award
transactions $25,000 or greater.
(a) The name of the entity receiving
the award;
(b) The amount of the award;
(c) Information on the award,
including the transaction type, funding
agency, the North American Industry
Classification System code or Catalog of
Federal Domestic Assistance number
(where applicable), program source, and
an award title descriptive of the purpose
of each funding action;
(d) The location of the entity receiving
the award and primary location of
performance under the award, including
the city, state, congressional district,
and country;
(e) A unique identifier (DUNS
number) of the entity receiving award
and of the parent entity of the recipient
(DUNS number of the parent entity)
should the entity be owned by another
entity;
(f) Federal parent award number and
sub-award grant number,
(g) The tier level the sub-award was
made at; and
(h) Any other relevant information
specified by OMB.
There are exceptions for sub-awards
less than $25,000 made to individuals or
to an entity whose annual expenditures
are less than $300,000.
Applicants should also be aware that
the sub-award provision carries to all
tiers (e.g., a direct award is made by
HUD to an organization that in turn
makes an award to another organization
that then makes another award and so
on). Collection of the tier level at which
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the award is made as well as federal
parent award number can help in
tracing the sub-award data as it tiers
down several levels. Sub-award
reporting requirements to meet the
Federal Funding Accountability
Transparency Act of 2006 requirements
will be finalized through a future
Federal Register notice.
VII. Agency Contacts
Applicants may contact Madlyn
Wohlman-Rodriguez at (202) 402–5939
or Susan Brunson, at (202) 402–3852.
Persons with speech or hearing
impairments may call the Federal
Information Relay Service (TTY) at (800)
877–8339. Except for the ‘‘800’’ number,
these numbers are not toll-free. Mail to:
Applicants may also reach Ms.
Rodriguez via e-mail at
Madlyn.Wohlmanrodriguez@hud.gov
and/or Ms. Brunson at
Susan.S.Brunson@hud.gov.
VIII. Other Information
Paperwork Reduction Act
The information collection
requirements contained in this
document have been approved by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501–3520) and
assigned OMB control number 2528–
0198. In accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection displays a
currently valid OMB control number.
Public reporting burden for the
collection of information is estimated to
average 59 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application semi-annual
and final reports. The information will
be used for grantee selection and
monitoring the administration of funds.
Response to this request for information
is required in order to receive the
benefits to be derived.
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Alaska Native/Native Hawaiian
Institutions Assisting Communities
(AN/NHIAC) Program
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Policy Development and
Research, Office of University
Partnerships.
B. Funding Opportunity Title: Alaska
Native/Native Hawaiian Institutions
Assisting Communities (AN/NHIAC)
Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Numbers:
FR–5200-N–13; OMB Approval Number
is 2528–0206.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: The CFDA
Number for this program is 14.515.
F. Dates: The application deadline
date is July 2, 2008. Applications must
be received and validated by Grants.gov
by 11:59:59 p.m. eastern time on the
deadline date. Please be sure to read the
General Section, published March 19,
2008 (73 FR 14882), for electronic
application submission and receipt
requirements.
G. Additional Overview Content
Information
1. Purpose of the Program. To assist
Alaska Native/Native Hawaiian
Institutions (AN/NHI) of Higher
Education expand their role and
effectiveness in addressing community
development needs in their localities,
including neighborhood revitalization,
housing, and economic development,
principally for persons of low- and
moderate-income, consistent with the
purposes of Title I of the Housing and
Community Development Act of 1974
(42 U.S.C. et seq.) as amended.
2. Award Information. In Fiscal Year
(FY) 2008, approximately $3 million has
been made available for this program by
the Consolidated Appropriations Act,
2008 (Pub. L. 110–161). An applicant
can request up to $800,000 for a threeyear (36 months) grant performance
period.
3. Eligible Applicants. Nonprofit
Alaska Native and Native Hawaiian
Institutions of Higher Education that
meet the definitions of Alaska Native
and Native Hawaiian Institutions of
Higher Education established in Title
III, Part A, Section 317 of the Higher
Education Act of 1965, as amended by
the Higher Education Amendments of
1998 (Pub. L. 105–244; enacted October
7, 1998). Institutions are not required to
be on the list of eligible AN/NHIs
prepared by the U.S. Department of
Education. However, an institution that
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is not on the list is required to provide
a statement in the application that the
institution meets the U.S. Department of
Education’s statutory definition of an
AN/NHI. In order to meet the definition
of an Alaska Native Institution, at least
20 percent of the undergraduate
headcount enrollment must be Alaska
Native students. If an applicant is a
Native Hawaiian Institution, at least 10
percent of the undergraduate headcount
enrollment must be Native Hawaiian
students in order to meet this definition.
In addition, all applicants must be a
two- or four-year institution, fully
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education. If an
applicant is one of several campuses of
the same institution, the applicant may
apply separately from the other
campuses as long as the campus has a
separate DUNS number, administrative
structure and budget, and meets the
enrollment requirements outlined
above.
Full Text of Announcement
I. Funding Opportunity Description
The purpose of the Alaska Native/
Native Hawaiian Institutions Assisting
Communities (AN/NHIAC) program is
to assist Alaska Native/Native Hawaiian
Institutions (AN/NHI) of Higher
Education expand their role and
effectiveness in addressing community
development needs in their localities,
including neighborhood revitalization,
housing, and economic development,
principally for persons of low- and
moderate-income, consistent with the
purposes of Title I of the Housing and
Community Development Act of 1974
(42 U.S.C. et seq.) as amended.
A. Authority
HUD’s authority for making funding
available under this NOFA is the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161). This program is being
implemented through this NOFA and
the policies governing its operation are
contained herein.
B. Modifications
Listed below are major modifications
from the Fiscal Year (FY) 2007 program
funding announcement:
1. Abstract and budget narrative must
be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be double-spaced, with
one inch margins (for the top, bottom,
left, and right sides of the document),
using the standard Times New Roman
12-point font.
2. Project budgets will be evaluated
and scored under Factor 3, Soundness
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of Approach. HUD will assess the
applicant’s budget in relation to its
quality, thoroughness, reasonableness,
and rationality to the proposed project.
3. Applicants that propose ineligible
activities will not be disqualified, but
will not receive points under Factor 3
Soundness of Approach for the
ineligible activities. HUD reserves the
right to deduct points under this factor
for those activities and/or not fund an
application if the majority of the
activities are ineligible.
4. Applicants that have no external
leveraging resources (the institution is
not considered an external resource)
under Factor 4 Leveraging Resources/
Developing Partnerships will receive no
points under this factor.
5. Applicants must ensure that 51
percent or more of all funds awarded
will be utilized for the community and/
or general public. These funds are not
for the direct benefit of the institution.
II. Award Information
In FY2008, approximately $3 million
is made available for this program. HUD
will award grants under this program to
Alaska Native Institutions (ANI) and
Native Hawaiian Institutions (NHI). An
applicant can request up to $800,000 for
a three-year (36 months) grant
performance period.
III. Eligibility Information
A. Eligible Applicants
Nonprofit Alaska Native and Native
Hawaiian Institutions of Higher
Education that meet the definitions of
Alaska Native and Native Hawaiian
Institutions of Higher Education
established in Title III, Part A, Section
317 of the Higher Education Act of
1965, as amended by the Higher
Education Amendments of 1998 (Pub. L.
105–244; enacted October 7, 1998).
Institutions are not required to be on the
list of eligible AN/NHIs prepared by the
U.S. Department of Education. However,
an institution that is not on the list is
required to provide a statement in the
application that the institution meets
the U.S. Department of Education’s
statutory definition of an AN/NHI. In
order to meet the definition of an Alaska
Native Institution, at least 20 percent of
the undergraduate headcount
enrollment must be Alaska Native
students. If an applicant is a Native
Hawaiian Institution, at least 10 percent
of the undergraduate headcount
enrollment must be Native Hawaiian
students in order to meet this definition.
In addition, all applicants must be a
two- or four-year institution, fully
accredited by a national or regional
accrediting agency recognized by the
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U.S. Department of Education. If an
applicant is one of several campuses of
the same institution, the applicant may
apply separately from the other
campuses as long as the campus has a
separate DUNS number, administrative
structure and budget, and meets the
enrollment requirements outlined
above.
B. Cost Sharing or Matching. None
required.
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C. Other
1. Eligible Activities: Eligible activities
are listed in 24 CFR part 570, subpart C,
particularly § 570.201 through
§ 570.206. Information regarding these
activities can be found online at:
https://www.access.gpo.gov/nara/cfr/
waisidx_06/24cfr570_06.html.
a. Eligible activities include, but are
not limited to:
(1) Acquisition of real property;
(2) Clearance and demolition;
(3) Rehabilitation of residential
structures, including lead-based paint
hazard evaluation and reduction and
making accessibility and modifications
in accordance with the requirements of
Section 504 of the Rehabilitation Act of
1973 (29 U.S.C. 794) and visitability
modifications in accordance with the
policy priorities described in the
General Section;
(4) Acquisition, construction,
reconstruction, rehabilitation, or
installation of public facilities and
improvements, such as water and sewer
facilities and streets, and compliance
with accessibility requirements, such as
those under Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C.
794) and the Americans with
Disabilities Act of 1990 (42 U.S.C.
12101);
(5) Direct homeownership assistance
to low- and moderate-income persons,
as provided in section 105(a)(25) of the
Housing and Community Development
Act of 1974 (42 U.S.C. 5305(a)(25));
(6) Special economic development
activities described at 24 CFR 570.203
and assistance to facilitate economic
development by providing technical or
financial assistance for the
establishment, stabilization, and
expansion of microenterprises,
including minority enterprises;
(7) Assistance to community-based
development organizations (CBDO) to
carry out neighborhood revitalization,
community economic development, or
energy conservation projects, in
accordance with 24 CFR 570.204. This
could include activities in support of a
HUD-approved local entitlement
grantee, CDBG Neighborhood
Revitalization Strategy (NRS) or HUD-
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approved State CDBG Community
Revitalization Strategy (CRS);
(8) Public service activities such as
general support activities that can help
to stabilize a neighborhood and
contribute to sustainable redevelopment
of the area, including but not limited to
such activities as those concerned with
employment, crime prevention, child
care, health care services, drug abuse,
education, housing counseling, energy
conservation, homebuyer down
payment assistance, establishing and
maintaining Neighborhood Network
centers in federally assisted or insured
housing, job training and placement,
and recreational needs;
(9) Fair housing services designed to
further the civil rights objectives of the
Fair Housing Act (42 U.S.C. 3601–20) by
making all persons, without regard to
race, color, religion, sex, national origin,
familial status, and/or disability aware
of the range of housing opportunities
available to them; and
(10) Up to 20 percent of the grant may
be used for payments of reasonable
grant administrative costs related to
planning and executing the project (e.g.,
preparation/submission of HUD reports,
etc.). Detailed explanations of these
costs are provided in the OMB circular
A–21, Cost Principles for Educational
Institutions that can be accessed at the
White House Web site at: https://
www.whitehouse.gov/omb/circulars/
index.html.
b. Each activity proposed for funding
must meet the Community Development
Block Grant (CDBG) program eligibility
requirements and at least one of the
three CDBG national objectives. The
three national objectives of the CDBG
program are listed in Rating Factor 3 in
Section V.A.3 of this NOFA.
Criteria for determining whether an
activity addresses one or more of these
objectives are provided at 24 CFR
570.208.
c. The CDBG publication entitled
‘‘Community Development Block Grant
Program Guide to National Objectives
and Eligible Activities for Entitlement
Communities’’ describes the CDBG
regulations, and a copy can be obtained
online at: https://www.hud.gov/offices/
cpd/communitydevelopment/library/
deskguid.cfm.
2. Threshold Requirements
Applicable to all Applicants. All
applicants must comply with the
threshold requirements as defined in the
General Section and the requirements
listed below. Applications that do not
meet these requirements will be
considered ineligible for funding and
will be disqualified.
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a. The applicant must meet the
eligibility requirements as defined in
Section III.A.
b. The maximum amount an applicant
can request is $800,000 for a three-year
(36 months) grant performance period.
c. An applicant must have a separate
DUNS number to receive HUD grant
funds (See the General Section). Only
one application can be submitted per
campus. If multiple applications are
submitted, all will be disqualified.
However, different campuses of the
same university system are eligible to
apply as long as they have a separate
DUNS number and an administrative
and budgeting structure independent of
the other campuses in the system and
meet the enrollment requirements as
defined in Section III.A.
d. Institutions that received grants in
FY 2007 are not eligible to submit an
application under this NOFA.
e. Applicants must receive a
minimum score of 75 points to be
considered for funding.
f. Electronic applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. eastern time on
the application deadline date.
3. Program Requirements. Applicants
must meet the following program
requirements:
a. All funds awarded are for a threeyear (36 months) grant performance
period;
b. Applicants must ensure that not
less than 51 percent of the aggregated
expenditures of a grant award are used
to benefit low- and moderate-income
persons under the criteria specified in
24 CFR 570.208(a)(ii) or 570.208(d)(5) or
(6);
c. Applicants must ensure that 51
percent or more of all funds must be
utilized for community/ general public
use. These funds are not for the direct
benefit of the institution;
d. Applicants that propose to
construct new housing or rehabilitate
existing housing must ensure that their
project and/or facilities are operated in
accordance with applicable design and
construction requirements, including
either the Fair Housing Act and/or
Section 504 of the Rehabilitation Act of
1973 and corresponding HUD
implementing regulations. Please note
that in situations where both the Fair
Housing Act design and construction
accessibility requirements and Section
504 design and construction
accessibility requirements apply,
applicants must apply both standards to
obtain maximum accessibility; and
e. Applicants that propose nonhousing programs and facilities must
ensure that their projects are operated in
compliance with the requirements of
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Section 504 of the Rehabilitation Act of
1973, the American with Disabilities
Act (ADA), the Architectural Barriers
Act (ABA), and corresponding HUD
implementing regulations. Note that the
accessibility standard for non-housing
projects is the Uniform Federal
Accessibility Standards (UFAS).
4. Site Control. Where grant funds
will be used for acquisition,
rehabilitation, or new construction, an
applicant must demonstrate site control.
Funds may be recaptured or deobligated
from recipients that cannot demonstrate
control of a suitable site within one year
after the initial notification of award.
5. Environmental Requirements.
Selection for award does not constitute
approval of any proposed sites.
Following selection for award, HUD will
perform an environmental review of
properties proposed for assistance in
accordance with 24 CFR part 50. The
results of the environmental review may
require that proposed activities be
modified or proposed sites be rejected.
Applicants are particularly cautioned
not to undertake or commit funds for
acquisition or development of proposed
properties prior to HUD approval of
specific properties or areas. An
application constitutes an assurance
that the institution will assist HUD to
comply with 24 CFR part 50; will
supply HUD with all available and
relevant information to perform an
environmental review for each proposed
property; will carry out mitigating
measures required by HUD or select
alternate property; and will not acquire,
rehabilitate, convert, demolish, lease,
repair, or construct property, and not
commit or expend HUD or local funds
for these program activities with respect
to any eligible property until HUD’s
written approval of the property is
received. Applicants should use the
protocol at: https://www.hud.gov/
utilities/intercept.cfm?/offices/cpd/
environment/review/protocol.pdf to
supply HUD with the information
needed for HUD to start and complete
the environmental review. Further
information and assistance on HUD’s
environmental requirements is available
at https://www.hud.gov/offices/cpd/
environment/index.cfm.
6. Lead-Based Paint Requirements.
Institutions and their sub-grantees,
contractors, and subcontractors must
comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C.
4821–4846), the Residential Lead-Based
Paint Hazard Reduction Act of 1992 (42
U.S.C. 4851–4856), and relevant
subparts of the implementing
regulations at 24 CFR part 35, such as
subparts A, B, J, K and R, which apply
to activities under this grant program.
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7. Labor Standards. Institutions and
their sub-grantees, contractors, and
subcontractors must comply with the
labor standards (Davis-Bacon)
requirements referenced in 24 CFR
570.603.
8. Economic Opportunities for Lowand Very-Low-Income-Persons (Section
3). The provisions of Section 3 of the
Housing and Urban Development Act of
1968 (12 U.S.C. 1701u) apply to this
NOFA. One of the purposes of the
assistance is to give to the greatest
extent feasible and consistent with
existing federal, state, and local laws
and regulations, job training,
employment, contracting and other
economic opportunities to Section 3
residents and Section 3 business
concerns. See the Section 3 Regulations
located at 24 CFR 135.36.
9. Affirmatively Furthering Fair
Housing Requirements. Under Section
808(e)(5) of the Fair Housing Act, HUD
has a statutory duty to affirmatively
further fair housing. HUD requires the
same of its funding recipients. If you are
a successful applicant proposing
housing-related activities, you will have
a duty to affirmatively further fair
housing opportunities for classes
protected under the Fair Housing Act.
Protected classes include race, color,
national origin, religion, sex, disability,
and familial status. For example: (1)
Working with other entities in the
community to overcome impediments to
fair housing, such as discrimination in
the sale or rental of housing or in
advertising, provision of brokerage
services, or lending; (2) Promoting fair
housing choice through the expansion
of homeownership opportunities and
improved quality of services for
minorities, families with children, and
persons with disabilities; or (3)
Providing housing mobility counseling
services.
IV. Application Instruction and
Submission Information
A. Instructions to Download
Application Package
Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.grants.gov./applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov Support Desk
toll-free (800) 518–GRANTS or e-mail
your questions to Support@Grants.gov.
See the General Section for information
regarding the registration process or ask
for registration information from the
Grants.gov Support Desk.
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B. Application Content and Forms for
Submission
1. Application Content. Applications
must consist of the following elements:
abstract, narrative, budget, budget
narrative, and forms. Applicants that
received a wavier of the electronic
application submission requirement
must submit their application in the
order below. Copies of the instructions
and all forms are available online at
https://www.grants.gov/applicants/
apply_for_grants.jsp.
a. SF–424, Application for Federal
Assistance. Please remember the
following:
(1) The full grant amount requested
from HUD (entire three years) should be
entered, not the amount for just one
year;
(2) Include the name, title, address,
telephone number, facsimile number,
and e-mail address of the designated
contact. This is the person who will
receive all correspondence regarding the
content of the application from HUD;
therefore, please ensure the accuracy of
the information;
(3) The Employer Identification/Tax
ID;
(4) The DUNS Number;
(5) The Catalog of Federal Domestic
Assistance Number for this program is
14.515;
(6) The project’s proposed start date
and completion date. For the purpose of
this application, the program start date
should be October 1, 2008; and
(7) The signature of the Authorized
Organization Representative (AOR)
who, by virtue of submitting an
application via Grants.gov, has been
authenticated by the credential provider
to submit applications on behalf of the
institution and approved by the
eBusiness Point of Contact to submit an
application via Grants.gov. The AOR
must be able to make a binding legal
agreement with HUD.
b. Abstract. Applicants must include
no more than a two-page, doubledspaced summary of the proposed
project. Please include the following:
(1) A clear description of each
proposed project activity, where it will
take place (be located), the target
population that will be served, and the
impact this project is expected to have
on the community;
(2) A statement that the institution is
an eligible applicant because it is a twoor four-year fully accredited institution,
the name of the accrediting agency and
an assurance that the accrediting agency
is recognized by the U.S. Department of
Education;
(3) A statement that the institution
meets the definition of an Alaska Native
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Institution, or a Native Hawaiian
Institution, as appropriate;
(4) The designated contact person,
including phone number, facsimile
number, and e-mail address (this is the
person who will receive all
correspondence regarding the content of
this application from HUD; therefore,
please ensure the accuracy of the
information); and
(5) The project director, if different
from the designated contact person, for
the project, including phone number,
facsimile number, and e-mail address.
c. Narrative statement addressing the
rating factors. HUD will use the
narrative response to the ‘‘Rating
Factors’’ to evaluate, rate, and rank
applications. This NOFA has five rating
factors that need to be addressed. The
narrative statement is the main source of
information. Applicants are advised to
review each factor carefully for
program-specific requirements. All
applicants submitting electronic
applications must attach their narrative
responses to Rating Factors 1–4 as one
attachment. Remember, Factor 5 is
addressed by using the HUD–96010,
Program Outcome Logic Model form.
Please do not repeat material in
response to factors 1–3; instead, focus
on how well the proposal responds to
each of the factors. The response to each
factor should be concise and contain
only information relevant to the factor,
yet detailed enough to address each
factor fully. Where there are subfactors,
each subfactor must be addressed and
presented separately, with the short
title/name of the subfactor presented.
Make sure to address each subfactor and
provide sufficient information about
every element of the subfactor. Do not
include any individual’s Social Security
Numbers in your application. The
narrative section of an application must
be submitted electronically. It must not
exceed 50 pages in length (excluding
forms, budget narrative, assurances, and
abstract) and must be formatted to fit an
81⁄2-by-11-inch page. Responses must be
double-spaced (information submitted
in chart format does not have to be
doubled-spaced) with one inch margins
(for the top, bottom, left and right sides
of the document), using the standard
Times New Roman 12-point font. Each
page of the application must include the
applicant’s name and be numbered.
Note that although submitting pages in
excess of the page limit will not
disqualify an applicant, HUD will not
consider the information on any excess
pages. This exclusion may result in a
lower score or failure to meet a
threshold requirement. Please do not
attach your response to each factor
separately. Please follow the
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instructions on use of zip files, file
extension, and file names in the General
Section. File names should not contain
spaces or special characters.
d. Budget. The budget submission
must include the following:
(1) HUD–424–CB, ‘‘Grant Application
Detailed Budget.’’ This form shows the
total budget by year and by line item for
the program activities to be carried out
with the proposed HUD grant. Each year
of the program should be presented
separately. Applicants must also budget
for travel cost (airfare, lodging, and per
diem) for two individuals to attend at
least one HUD-sponsored AN/NHIAC
conference/workshop every year of the
three-year grant performance period. To
calculate travel expenses, applicants
should use Washington, DC as the site
of all conferences/workshops.
Applicants must also submit form
HUD–424–CB to reflect the total cost
(summary) for the entire grant
performance period (Grand Total).
Make sure that the amounts shown on
the SF–424, HUD–424–CB, and budget
narrative are consistent and the budget
totals are correct. Remember to check
addition in totaling the categories on all
forms so that all items are included in
the total. If there is any inconsistency
between any of the required budget
forms and/or budget narrative, the
amounted listed on the HUD–424–CB
will be the amount HUD will use to
calculate the amount the applicant is
requesting for funding. All budget forms
must be fully completed. If an
application is selected for award, the
applicant may be required to provide
greater specificity to the budget during
grant agreement negotiations.
(2) Budget Narrative. A narrative must
be submitted that explains how the
applicant arrived at the cost estimates
for all line items. This information must
be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be doubled-spaced,
with one inch margins (for the top,
bottom, left and right sides of the
document), using the standard Times
New Roman 12-point font. Project
budgets will be evaluated and scored
under Factor 3, Soundness of Approach.
HUD will assess the soundness of an
applicant’s approach by evaluating the
quality, thoroughness, reasonableness,
and rationality of the proposed project
budget. In addition, please provide the
name, if known, hourly or daily rate,
and the estimated time that will be
devoted on the project for each
consultant. For example, an applicant
proposes to construct a building using
HUD funding totaling $200,000. The
following cost estimates reflect this
total: Foundation cost $75,000,
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electrical work $40,000, plumbing work
$40,000, finishing work $35,000, and
landscaping $10,000. The proposed cost
estimates should be reasonable for the
work to be performed and consistent
with rates established for the level of
expertise required to perform the work
proposed in the geographical area.
When necessary, quotes from various
vendors or historical data should be
used (please make sure they are kept on
file and are available for review by HUD
at any time). When an applicant
proposes to use a consultant, the
applicant must indicate whether there is
a formal written agreement. Applicants
must use cost estimates based on
historical data from the institution and/
or from a qualified firm (e.g.,
architectural or engineering firm),
vendor, and/or qualified individual
(e.g., independent architect or
contractor) other than the institution for
a project that involves rehabilitation of
residential, commercial and/or
industrial structures, and/or acquisition,
construction, or installation of public
facilities, and improvements. Such an
entity must be involved in the business
of housing rehabilitation, construction,
and/or management. Equipment and
contracts cannot be presented as a total
estimated cost. For equipment,
applicants must provide a list by type
and cost for each item. Applicants using
contracts must provide an individual
description and cost estimate for each
contract. Construction costs must be
broken down to indicate how funds will
be utilized (e.g., demolition, foundation,
exterior walls, roofing, electrical work,
plumbing, finishing work, etc.).
(3) Indirect costs. Indirect costs, if
applicable, are allowable based on an
established approved indirect cost rate.
Applicants must have on file, and
submit to HUD if selected for award, a
copy of their approved indirect cost rate
agreement. Applicants who are selected
for funding that do not have an
approved indirect cost rate agreement,
established by the cognizant federal
agency, will be required to establish a
rate. In such cases, HUD will issue an
award with a provisional rate and assist
applicants with the process of
establishing a final rate.
e. Appendix. The appendix section of
the application must not exceed 15
pages in length (excluding forms, budget
narrative, and assurances). Each page
must include the applicant’s name and
be numbered. An applicant should not
submit resumes, letters of support,
commitment letters, memoranda of
understanding and/or agreements, or
other back-up materials to supplement
the application’s narrative. If this
information is included, it will not be
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considered during the review process.
HUD will not consider the information
on any excess pages. The additional
items will also slow the transmission of
your application.
2. Forms. The following forms are
required for submission. All required
forms are contained in the electronic
application package. Applicants
receiving a waiver of the electronic
submission requirements and
submitting a paper copy of the
application must place all required
forms in the appendix section of the
application.
a. SF–424 Supplement, Survey on
Ensuring Equal Opportunities for
Applicants (‘‘Faith Based EEO Survey’’
(SF–424 SUPP) on Grants.gov);
b. SF–LLL, Disclosure of Lobbying
Activities, if applicable;
c. HUD–27300, Questionnaire for
HUD’s Removal of Regulatory Barriers
(‘‘HUD Communities Initiative Form’’
on Grants.gov), if applicable;
d. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov), if applicable;
e. HUD–2990, Certification of
Consistency with RC/EZ/EC–II Strategic
Plan, if applicable;
f. HUD–2991, Certification of
Consistency with the Consolidated Plan,
if applicable;
g. HUD–2993, Acknowledgement of
Applicant Receipt. Complete this form
only if you have received a waiver to the
electronic application submission
requirement. Applicants submitting
electronically are not required to
include this form;
h. HUD–2994–A, You Are Our Client!
Grant Applicant Survey. Applicants are
not required to complete this form;
i. HUD–96010, Program Outcome
Logic Model; and
j. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov). This form must be used as
the cover page to transmit third party
documents and other information.
Applicants are advised to download the
application package and complete the
SF–424, which will pre-populate the
Transmittal Cover page. The Transmittal
Cover page will contain a unique
identifier embedded in the page that
will help HUD associate your faxed
materials to your application. Please do
not use your own fax sheet. HUD will
not read any faxes that are sent without
the HUD–96011 fax transmittal cover
page.
3. Certifications and Assurances.
Please read the General Section for
detailed information on all
Certifications and Assurances. All
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applications submitted through
Grants.gov constitute an
acknowledgement and agreement to all
required certifications and assurances.
C. Submission Dates and Times
A complete application package must
be received and validated electronically
by the Grants.gov portal no later than
11:59:59 p.m. eastern time on July 2,
2008, the application deadline date. In
an effort to address any issues with
transmission of your applications,
applicants are strongly encouraged to
submit their applications at least 48 to
72 hours prior to the application
deadline. This will allow an applicant
enough time to make the necessary
adjustments to meet the submission
deadline in the event Grants.gov rejects
the application. Please see the General
Section for further instructions.
Electronic faxes using the Facsimile
Transmittal Cover Sheet (Form HUD–
96011) contained in the electronic
application must be received no later
than 11:59:59 p.m. eastern time on the
application deadline date.
27093
must be submitted no later than 15 days
prior to the application deadline date
and should be submitted to: Susan
Brunson, Office of University
Partnerships, E-mail:
Susan.S.Brunson@hud.gov, FAX: (202)
708–0309.
Paper applications will not be
accepted from applicants that have not
been granted a waiver. If an applicant is
granted a waiver, the Office of
University Partnerships (OUP) will
provide instructions for submission. All
applicants submitting applications in
paper format must have received a
waiver to the electronic application
submission requirement and the
application must be received by HUD on
or before the application deadline date.
All paper applications must be
submitted on 81⁄2-by-11-inch paper,
double-spaced, on one side of the paper,
with one inch margins (for the top,
bottom, left, and right sides of the
document), and printed in standard
Times New Roman 12-point font.
V. Application Review Information
D. Intergovernmental Review
A. Criteria
This program is excluded from the
Intergovernmental Review process.
1. Rating Factor 1: Capacity of the
Applicant and Relevant Experience (25
Points). This factor addresses the extent
to which the applicant has the
resources, experience, and capacity
necessary to successfully complete the
proposed project by the end of the grant
performance period.
a. Knowledge and Experience. For
First Time Applicants (25 Points); For
Previously Funded Applicants (13
Points). In rating this subfactor, HUD
will consider the extent to which the
applicant clearly addresses the
following:
(1) Identifies key project team
members/staff and partners, their title
and name (e.g., project manager/
coordinator—Sally Susan Smith, etc.),
respective roles, and time each will allot
to this project.
If key personnel have not been hired,
identify the position title, description of
duties and responsibilities, and
qualifications to be considered in the
selection of personnel, including
subcontractors and consultants;
(2) Describes the knowledge and
relevant experience of the proposed
project team members/staff and partners
(as outlined above) that will conduct the
day-to-day project activities, consultants
(including technical assistance
providers), and contractors in planning
and managing the type of project for
which funding is being requested; and
(3) Explains the institution’s
experience and capacity to administer
E. Funding Restrictions
Ineligible CDBG activities are listed at
24 CFR 570.207. Ineligible activities
include but are not limited to the
following:
1. New construction of public
housing;
2. General government expenses;
3. Political activities;
4. Planning and administrative
activities that would result in a grantee
exceeding the 20 percent cost
limitations (e.g., preparation/submission
of HUD reports);
5. Development and/or expansion of
an institution’s existing curriculum
when it is primarily to enhance the
institution rather than to achieve the
specific goals/objectives of the proposed
project; and
6. Construction, renovation,
expansion of an institution’s own
facilities.
F. Other Submission Requirements
1. Application Submission and
Receipt Procedure. Please read the
General Section carefully and
completely for the submission and
receipt procedures for all applications
because failure to comply may
disqualify your application.
2. Waiver of Electronic Submission
Requirements. Applicants should
submit their waiver requests in writing
using e-mail or fax. Waiver requests
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and monitor the type of project for
which funding is being requested.
Applicant’s staff and partners’
experience and capacity to do the work
will be judged in terms of recent and
relevant knowledge and skills to
undertake eligible program activities.
HUD will consider experience within
the last five (5) years to be recent and
experience pertaining to similar
activities to be relevant.
b. Past Performance (12 Points); For
Previously Funded Applicants Only.
This subfactor will evaluate how well
an applicant has performed successfully
under completed and/or open HUD AN/
NHIAC grants. Applicants must
demonstrate this by addressing the
following information for all previously
completed and open HUD AN/NHIAC
grants:
(1) A list of all HUD AN/NHIAC
grants received, including the dollar
amount awarded and the amount
expended and obligated as of the date
the application is submitted;
(2) A list detailing the date the
project(s) was completed; was it
completed during the original three-year
grant performance period; if not
completed, why (including when it was
or will be completed); if the project is
still in progress, provide details on the
project’s current status;
(3) A description of the achieved
results (outcomes) consistent with the
approved project management plan. If
not completed as proposed, explain
why;
(4) A list comparing the amount of
proposed leveraged funds and/or
resources (outlined in the original
application) to the amount that was
actually leveraged as of the date the
application is submitted; and
(5) A detailed description of
compliance with all reporting
requirements, including timeliness of
submission, whether reports were
complete and addressed all information
(both narrative and financial) as
required by the grant agreement.
HUD will also review an applicant’s
past performance in managing funds,
including but not limited to the ability
to account for funding appropriately;
timely use of funds received from HUD;
meeting performance targets for
completion of activities; timely
submission of required reports;
compliance with the program’s terms
and conditions; and receipt of promised
leveraged resources. In evaluating past
performance, HUD reserves the right to
deduct up to ten (10) points from this
rating score as a result of the
information obtained from HUD’s
records (i.e., progress and financial
reports, monitoring reports, Program
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Outcome Logic Model submissions, and
amendments).
2. Rating Factor 2: Need/Extent of the
Problem (8 Points).
a. This factor addresses the extent to
which there is a need for funding the
proposed project and an indication of
the importance of meeting the need(s) in
the target area. The need(s) described
must be relevant to the activities for
which funds are being requested. In
addressing this factor, applicants should
provide, at a minimum, the following
and cite statistics and/or analyses
contained in at least one or more
current, sound, and reliable data
sources:
(1) Describe the need(s); and
(2) Describe the importance of
meeting the proposed needs.
b. In rating this factor, HUD will
consider only current data that is
specific to the area where the proposed
project activities will be carried out.
Sources for localized data can be found
online at: https://www.ffiec.gov.
c. HUD will consider data collected
within the last five (5) years to be
current. However, applicants must
utilize the most current version of the
data source(s) that exists. To the extent
that the targeted community’s Five (5)
Year Consolidated Plan and Analysis of
Impediments to Fair Housing Choice
(AI) identify the level of the problem
and the urgency in meeting the need,
applicants should include references to
these documents in the response to this
factor.
Other reliable data sources include,
but are not limited to, Census reports,
law enforcement agency crime reports,
Public Housing Agencies’
Comprehensive Plans, community
needs analyses such as provided by the
United Way, the applicant’s institution,
and other sound, reliable, and
appropriate sources. Needs in terms of
fulfilling court orders or consent
decrees, settlements, conciliation
agreements, and voluntary compliance
agreements may also be addressed.
3. Rating Factor 3: Soundness of
Approach (45 Points). This factor
addresses the soundness, quality, and
effectiveness of the proposed work plan
and the commitment of the applicant to
sustain the proposed project activity(s).
Points are awarded under this factor for
the quality of the activities proposed in
relation to the need/problem identified
in Factor 2, not for the number of
activities proposed. In addition, if the
activities proposed are not eligible, HUD
reserves the right to deduct points under
this factor for those activities and/or not
fund an application if the majority of
the activities are ineligible.
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a. (30 Points) Quality of the Work
Plan. This subfactor will be evaluated
on the extent to which an applicant
provides a clear detailed description of
the proposed project activities, the
anticipated results (outcomes), and the
impact they will have on the target
population at the end of the grants
performance period.
(1) (25 Points) Specific Activities. The
work plan must describe all proposed
project activities and major tasks (steps
to complete the proposed activities)
required to successfully implement the
proposed project. The work plan must
also identify the anticipated measurable
outcomes these activities will have on
the target population. In addressing this
subfactor, HUD will consider the
following:
(a) Identify the method/planning
strategy(ies) used during the
development of this application.
Describe in detail how the proposed
project/activities to be undertaken were
identified. List all individuals/
organizations that were involved in the
planning process for this project and
their roles;
(b) Describe each proposed project
activity in measurable terms (e.g., the
number of homes that will be renovated,
the number of jobs created, etc.);
(c) Identify the major tasks (steps to
complete the proposed activities)
required in sequential order to
successfully implement and complete
each proposed project activity. Include
target completion dates for these tasks
(in 6-month intervals, up to 36 months,
e.g., to develop a training program the
following steps may occur: hiring
staffing, purchasing supplies,
developing curricula/training modules,
conducting training, etc.);
(d) Identify the key team members/
staff and partners, as identified in Factor
1, who will be responsible and
accountable for completing each task;
(e) List and describe how each activity
meets one of the following Community
Development Block Grant (CDBG)
program national objectives:
• Benefit low- and moderate-income
persons;
• Aid in the prevention or
elimination of slums or blight; or
• Meet other community
development needs having a particular
urgency because existing conditions
pose a serious and immediate threat to
the health and welfare of the
community, and other financial
resources are not available to meet such
needs.
Criteria for determining whether an
activity addresses one or more
objectives are provided at 24 CFR
570.208; and
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(f) Describe the measurable impact
(outcomes) that implementing each
activity will have or is expected to have
on the target population by the end of
the grant performance period (e.g.,
number of individuals employed as of
training; number of new homeowners as
a result of the number of houses that
were built or rehabilitated, etc.).
(2) (5 Points) Describe clearly how
each proposed activity will:
(a) Expand the role of the institution
in the target community;
(b) Address the needs identified in
Factor 2; and
(c) Relate to and not duplicate other
activities in the target area. Duplicative
efforts will be acceptable only if an
applicant can demonstrate through
documentation that there is a
population in need that is not being
served.
b. (3 Points) Involvement of the
Faculty and Students. The applicant
must describe in detail how it proposes
to integrate the institution’s students
(this excludes students that are project
recipients/participants) and faculty into
the proposed project activities.
c. (4 Points) Involvement of the
Community. The applicant must
describe in detail how the community
was involved in the planning of the
proposed project and how they will be
involved in its implementation (e.g.,
development of an advisory committee
that includes representatives of the
target community). The applicant must
identify the specific roles individuals
will play in all stages of the project.
Community involvement must be
representative of the target population/
community.
d. (2 Points) HUD Policy Priorities. As
described in the General Section, to earn
points under this subfactor, HUD
requires applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and that help the Department achieve its
goals and objectives in FY 2009. In
rating this subfactor, HUD will evaluate
the extent to which a project will further
and support HUD’s priorities. The
quality of the responses provided to one
or more of HUD’s priorities will
determine the score an applicant can
receive. Applicants must describe how
each policy priority selected will be
addressed. Applicants that just list a
priority will receive no points. Please
refer to the General Section for
additional information about HUD’s
policy priorities.
The total number of points an
applicant can receive under this
subfactor is two (2). Each policy priority
addressed has a point value of one (1)
point with the exception of the policy
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priority to remove regulatory barriers to
affordable housing, which has a point
value of up to two (2) points. To receive
these two (2) points, an applicant must:
(1) Submit either Part A or Part B (not
both) of the completed questionnaire
HUD–27300 ‘‘HUD’s Initiative on
Removal of Regulatory Barriers,’’ found
in the General Section, (2) include
appropriate documentation, (3) identify
a point of contact, and (4) indicate how
this priority will be addressed. It is up
to the applicant to determine which of
the policy priorities they will address in
order to receive the available two (2)
points.
e. (2 Points) Economic Opportunities
for Low- and Very-Low-Income-Persons
(Provision of Section 3). This subfactor
will be evaluated on the extent to which
an applicant describes how it proposes
to:
(1) Provide opportunities to train and
employ Section 3 residents; and/or
(2) Award contracts to Section 3
contractors (See the regulations at 24
CFR part 135).
Regulations regarding the provision of
Section 3 of the Housing and Urban
Development Act of 1968 (12 U.S.C.
1701u) are located at 24 CFR 135.36.
f. (4 Points) Budget and Budget
Narrative. HUD will assess the
soundness of your approach by
evaluating the quality, thoroughness,
and rationality of the proposed project
budget and narrative. The budget
narrative must be broken down by line
item. Administrative costs must be
reflected under the appropriate line
items (e.g., salaries, fringe, supplies,
costs related to planning and executing
the project, preparation/submission of
HUD reports, etc.).
4. Rating Factor 4: Leveraging
Resources/Developing Partnerships (10
Points). This factor addresses the ability
of the applicant to develop partnerships
and secure resources that can be
combined with HUD’s grant funds to
achieve the project’s purpose.
a. HUD will consider the extent to
which the applicant has established
partnerships with other entities (other
than their institution) to secure
additional resources to increase the
effectiveness of the proposed project
activities. Resources may include
funding or in-kind contributions, such
as services or equipment, allocated for
the purpose(s) of the proposed project
activities. Applicants may also establish
partnerships with other program
funding recipients to coordinate the use
of resources in the target area. Overhead
and other institutional costs that the
institution has waived may be counted.
Applicants that have no external
leveraging resources (the institution/
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applicant is not considered an external
resource) will receive no points under
this factor.
Examples of potential sources for
outside assistance include:
—Federal, state, and local governments;
—Local or national nonprofit
organizations;
—Financial institutions and/or private
businesses;
—Foundations; and/or
—Faith-based and other communitybased organizations.
b. To address this factor, an applicant
must provide an outline in their
application that includes the
information listed below of all proposed
leveraged resources (including any
commitment of resources from the
applicant’s own institution). Applicants
must have on file at the time of
application submission the original
commitment letters, memoranda of
understanding, and/or agreements.
Commitment letters, memoranda of
understanding, and/or agreements must
be dated prior to the application
deadline date; if they are dated after the
application deadline date they will not
be scored.
Each letter, memorandum of
understanding, or agreement must
include the information below:
(1) The name of the organization and
the executive officer authorizing the
funds/goods and/or services (only
applicable to the narrative section);
(2) The cash amount contributed or
dollar value of the in-kind goods and/
or services committed (If a dollar
amount and its use are not shown, the
value of the contribution will not be
scored);
(3) A specific description of how each
contribution is to be used toward
specific proposed activities (including
the actual role the partner will have in
the proposed project activities for which
their contribution will be utilized);
(4) The date the contribution will be
made available and a statement that
describes the duration of the
contribution; and
(5) The signature of the appropriate
executive officer authorized to commit
the funds and/or goods and/or services.
This is only applicable to the original
written documentation.
c. Resources will not be counted for
which there is no commitment letter,
memorandum of understanding,
agreement, or quantified level of
commitment, and/or when the letter,
memorandum of understanding, or
agreement does not address ALL of the
requirements outlined above.
Commitment letters, memoranda of
understanding, and/or agreements are
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not required at the time of application
submission but must be on file at the
time of application submission. If
commitment letters, memoranda of
understanding, and/or agreements are
included, with the application at time of
submission they will not be considered
during the review process. However,
applicants submitting paper
applications must include all letters,
memoranda of understanding, and/or
agreements in the Appendix of the
application. Applicants chosen to
proceed to the next step in the selection
process for award will be required to
submit the signed and dated
commitment letters, memoranda of
understanding, and/or agreements
outlined in the application within five
(5) calendar days after initial contact
from the OUP. Letters, memoranda of
understanding, and/or agreements must
be submitted on the provider’s
letterhead and should be addressed to
Sherone Ivey, Associate Deputy
Assistant Secretary for University
Partnerships. The date of the letter,
memorandum of understanding, or
agreement from the CEO of the provider
organization must be dated no earlier
than nine months prior to this
published NOFA and no later than the
application deadline date. In addition,
no points will be awarded for general
support letters endorsing the project
from organizations, including elected
officials on the local, state, or national
levels; therefore, please do not include
them. OUP will provide specific
instructions on how these documents
must be submitted when contact is
made with the applicant. HUD will only
request and consider documents from
the resources/organizations that are
listed in the outline in the application.
If OUP does not receive those
documents with the required
information within the allotted
timeframe, an applicant will not receive
points under this factor.
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Note: Submission of a grant award
notification from another entity/agency in
place of a commitment letter, memorandum
of understanding, and/or agreement does not
meet the requirement of this factor and will
not be accepted.
In scoring this factor, HUD will
award:
(1) Ten (10) points to an applicant
that provides leveraging resources as
listed in their application that are 15
percent or more of the amount requested
under this program;
(2) Nine (9) points to an applicant that
provides leveraging resources as listed
in their application that represents 13 to
14 percent of the amount requested
under this program;
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(3) Eight (8) points to an applicant
that provides leveraging resources as
listed in their application that
represents 11 to 12 percent of the
amount requested under this program;
(4) Seven (7) points to an applicant
that provides leveraging resources as
listed in their application that
represents 8 to 10 percent of the amount
requested under this program;
(5) Six (6) points to an applicant that
provides leveraging resources as listed
in their application that represents 6 to
7 percent of the amount requested under
this program;
(6) Five (5) points to an applicant that
provides leveraging resources as listed
in their application that represents 5
percent of the amount requested under
this program; and
(7) Zero (0) points to an applicant that
provides leveraging resources as listed
in their application that is less than 5
percent of the amount requested under
this program and/or have no external
leveraging recourses (remember, the
institution/applicant is not considered
an external resource).
5. Rating Factor 5: Achieving Results
and Program Evaluation (12 Points).
This factor reflects HUD’s goal to
embrace high standards of management
and accountability. It measures the
applicant’s commitment to assess their
performance to achieve the project’s
proposed objectives and goals.
Applicants are required to develop an
effective, quantifiable, outcome-oriented
evaluation plan for measuring
performance and determining that
objectives and goals have been achieved
by using the HUD–96010, ‘‘HUD
Program Outcome Logic Model.’’ The
Program Outcome Logic Model is a
summary of the narrative statements
presented in Factors 1 through 3.
Therefore, the information submitted on
the Logic Model should be consistent
with the information contained in the
narrative statements.
In evaluating this factor, HUD will
assess the extent to which the applicant
demonstrates how results of the project
will be measured as outlined in the
proposed work plan. To meet this factor
requirement, applicants must submit a
completed HUD–96010, ‘‘Program
Outcome Logic Model.’’ Applicants
must select from the list of activities and
outcomes to determine their specific
methods and measures that will be used
to assess progress and evaluate program
effectiveness. If an item is not found on
the list of activities or outcomes,
applicants can select ‘‘other’’ and then
insert the activity and/or outcome and
unit of measurement. Applicants can
use the ‘‘other’’ option for up to three
activities and three outcomes. See the
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instructions tab in the Logic Model for
further details. HUD will not accept
activities or outcomes selected as
‘‘other’’ that do not contain an identified
statement of the activities/outcomes or
units of measurement. Utilizing this
form will help grantees to ensure that
performance measures are being met
and they are establishing achievable
realistic goals.
a. Program Outcome Logic Model
instructions (using a Microsoft ExcelTM
form) are provided in the forms
appended to the Instruction Download
from https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants that do
not have access to Microsoft ExcelTM
should contact the NOFA Information
Center at (800) HUD–8929. Individuals
with hearing or speech impairments
may access this number via the toll-free
Federal Information Relay Service at
(800) 877–8339 and/or The Center for
Applied Management Practices at (717)
730–3705 (this is not a toll-free
number).
A narrative response is not required
for this factor as all applicants must use
the logic model form to respond to this
factor. However, if a narrative is
included, these pages will be included
in the page count. HUD has developed
a new approach to completing this form.
Applicants should also review the
Program Outcome Logic Model training,
which can be found online at: https://
www.hud.gov/webcasts/index.cfm.
b. HUD will review the outputs and
outcomes in relation to the needs
identified. ‘‘Outcomes’’ are benefits
accruing to the community during or
after participation in the AN/NHIAC
program. Applicants must clearly
identify the outcomes to be measured
and achieved. Examples of outcomes
include increased community
development in the target community
by a certain percentage, increased
employment opportunities in the target
community by a certain percentage,
increased incomes/wages or other assets
for persons trained, and/or provision of
stable living environments through the
creation of affordable housing
opportunities.
Applicants must also establish
outputs that lead to the ultimate
achievement of outcomes. ‘‘Outputs’’
are the direct products of the program’s
activities. Examples of outputs are the
number of new affordable housing units,
the number of homes that have been
renovated, and the number of facilities
that have been constructed or
rehabilitated. Outputs should produce
outcomes for the program. At a
minimum, an applicant must address
the following activities in the evaluation
plan:
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(1) Measurable outputs to be
accomplished (e.g., the number of
persons to be trained and employed;
houses to be built pursuant to 24 CFR
570.207 or rehabilitated; minorityowned businesses to be started); and
(2) Measurable outcomes the grant
will have on the community in general
and the target area or population.
Applicants must also reference policy
priorities, as stated in response to Factor
3, and relate them to the project’s goals,
as appropriate.
HUD will evaluate the Program
Outcome Logic Model in accordance
with the matrix provided in Attachment
1 of the General Section.
B. Review and Selection Process
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1. Application Selection Process
Two types of reviews will be
conducted:
a. A threshold review to determine an
applicant’s basic eligibility; and
b. A technical review for all
applications that pass the threshold
review to rate and rank the application
based on the ‘‘Rating Factors’’ listed in
Section V. A. Only those applications
that pass the threshold review will
receive a technical review and be rated
and ranked.
2. Rating Panels. To review and rate
applications, HUD may establish panels
that may include experts or consultants
not currently employed by HUD to
obtain certain expertise.
3. Ranking. HUD will fund
applications in rank order, until all
available program funds are awarded. In
order to be considered for funding, an
applicant must receive a minimum
score of 75 points out of a possible 100
points for Factors 1 through 5; plus up
to two bonus points that may be
awarded for activities conducted in the
RC/EZ/EC–II communities, as described
in the General Section. If two or more
applications have the same number of
points, the application with the most
points for Factor 3 shall be selected. If
there is still a tie, the application with
the most points for Factor 4 shall be
selected. If there is still a tie, the
application with the most points for
Factors 1, 2 and then 5 shall be selected,
in that order, until the tie is broken.
HUD reserves the right to make
selections out of rank order to provide
for geographic distribution of grantees.
HUD also reserves the right to reduce
the amount of funding requested in
order to fund as many highly ranked
applications as possible. Additionally, if
funds remain after funding the highest
ranked applications, HUD may fund
part of the next highest-ranking
application. If an applicant turns down
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an award offer, HUD will make an
award to the next highest-ranking
application. If funds remain after all
selections have been made, the
remaining funds will be carried over to
the next funding cycle’s competition.
HUD will not fund any portion of an
application that is not eligible for
funding under regulatory requirements;
does not meet the requirements of the
NOFA; or may be duplicative of other
funded programs or activities/tasks from
prior year awards. Only the eligible
portions of an application will be
funded. When the majority of the
activities are ineligible, HUD will not
fund the application.
4. Correction to Deficient
Applications. See the General Section.
C. Anticipated Announcement and
Award Dates
Announcements of awards are
anticipated on or before September 30,
2008.
VI. Award Administration Information
A. Award Notices
After all selections have been made,
HUD will notify all winning applicants
in writing. HUD may require winning
applicants to participate in additional
negotiations before receiving an official
award. For further discussion on this
matter, please refer to the General
Section.
B. Administrative and National Policy
Requirements
1. Debriefing. The General Section
provides the procedures for requesting a
debriefing. All requests for debriefings
must be made in writing to: Sherone
Ivey, Office of University Partnerships,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 8106,Washington DC 20410–
6000. Applicants may also write to Ms.
Ivey via e-mail at
Sherone.Ivey@hud.gov.
2. Administrative. Grants awarded
under this NOFA will be governed by
the provisions of 24 CFR part 84 (Grants
and Agreements with Institutions of
Higher Education, Hospitals, and Other
Non-Profit Organizations), OMB
Circular A–21 (Cost Principles for
Educational Institutions) and OMB
Circular A–133 (Audits of States, Local
Governments, and Non-Profit
Organizations). Applicants can access
the OMB circulars at the White House
Web site at: https://www.whitehouse.gov/
omb/circulars/.
3. OMB Circulars and Governmentwide Regulations Applicable to
Financial Assistance Programs. See the
General Section for further discussion.
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4. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. See the
General Section for further discussion.
5. Procurement of Recovered
Materials. See the General Section for
further discussion.
6. Executive Order 13166, Improving
Access to Services For Persons With
Limited English Proficiency (LEP).
Successful applicants may not exclude
participants or beneficiaries on the basis
of race, color, or national origin under
Title VI of the Civil Rights Act. To
ensure that program information is
accessible to persons with limited
English proficiency on the basis of
national origin, successful applicants
may follow HUD’s Final Guidance to
Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
Affecting Limited English Proficient
Persons, 72 Fed. Reg. 2732 (Jan. 22,
2007).
7. Code of Conduct. See the General
Section for further discussion.
C. Reporting
1. All grant recipients under this
NOFA are required to submit quarterly
progress reports. The progress reports
shall consist of three components: a
narrative that must reflect the activities
undertaken during the reporting period;
a financial report that reflects costs
incurred by budget line item as well as
a cumulative summary of cost incurred
during the reporting period; and a
HUD–96010, Program Outcome Logic
Model form, which identifies output
and outcome achievements.
2. Applicants selected for funding
should also be aware that they will be
required to report sub-award
information within 30 days of making a
sub-award in an amount of $25,000 or
greater as required by the Federal
Funding Accountability and
Transparency Act of 2006 (Public Law
109–282). The Federal Funding
Accountability and Transparency Act of
2006 calls for the establishment of a
central Web site that makes available to
the public full disclosure of all entities
receiving federal funds. Applicants
should be aware that the law requires
the information provided on the federal
Web site to include the following
elements related to all sub-award
transactions $25,000 or greater.
(a) The name of the entity receiving
the award;
(b) The amount of the award;
(c) Information on the award,
including the transaction type, funding
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agency, the North American Industry
Classification System code or Catalog of
Federal Domestic Assistance number
(where applicable), program source, and
an award title descriptive of the purpose
of each funding action;
(d) The location of the entity receiving
the award and primary location of
performance under the award, including
the city, state, congressional district,
and country;
(e) A unique identifier (DUNS
number) of the entity receiving award
and of the parent entity of the recipient
(DUNS number of the parent entity)
should the entity be owned by another
entity;
(f) Federal parent award number and
sub-award grant number,
(g) The tier level the sub-award was
made at; and
(h) Any other relevant information
specified by OMB.
There are exceptions for sub-awards less
than $25,000 made to individuals or to
an entity whose annual expenditures are
less than $300,000.
Applicants should also be aware that
the sub-award provision carries to all
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tiers (e.g., a direct award is made by
HUD to an organization that in turn
makes an award to another organization
that then makes another award and so
on). Collection of the tier level at which
the award is made as well as federal
parent award number can help in
tracing the sub-award data as it tiers
down several levels. Sub-award
reporting requirements to meet the
Federal Funding Accountability
Transparency Act of 2006 requirements
will be finalized through a future
Federal Register notice.
VII. Agency Contacts
Applicants may contact Sherone Ivey
at (202) 402–4200 or Susan Brunson at
(202) 402–3852. Persons with speech or
hearing impairments may call the
Federal Information Relay Service TTY
at (800) 877–8339. Except for the ‘‘800’’
number, these numbers are not toll-free.
Applicants may also reach Ms. Ivey via
e-mail at Sherone.Ivey@hud.gov. and/or
Ms. Brunson at
Susan.S.Brunson@hud.gov.
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VIII. Other Information: Paperwork
Reduction Act
The information collection
requirements contained in this
document have been approved by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501–3520) and
assigned OMB control number 2528–
0206. In accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection displays a
currently valid OMB control number.
Public reporting burden for the
collection of information is estimated to
average 59 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application, quarterly,
and final reports. The information will
be used for grantee selection and
monitoring the administration of funds.
Response to this request for information
is required in order to receive the
benefits to be derived.
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Tribal Colleges and Universities
Program
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Policy Development and
Research, Office of University
Partnerships.
B. Funding Opportunity Title: Tribal
Colleges and Universities Program
(TCUP).
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Numbers:
FR–5200–N–16; OMB Approval
Number: 2528–0215.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: The CFDA
Number for this program is 14.519.
F. Dates: The application deadline
date is July 2, 2008. Applications must
be received and validated by Grants.gov
by 11:59:59 p.m. eastern time on the
deadline date. Please be sure to read the
General Section, published March 19,
2008 (73 FR 14882), for electronic
application submission and receipt
requirements.
G. Additional Overview Content
Information
1. Purpose of the Program: To assist
Tribal Colleges and Universities (TCU)
to build, expand, renovate, and equip
their own facilities, and to expand the
role of the TCUs into the community
through the provision of needed
services such as health programs, job
training, and economic development
activities.
2. Award Information: In Fiscal Year
(FY) 2008, approximately $5 million has
been made available for this program by
Consolidated Appropriations Act, 2008
(Pub. L. 110–161). An applicant can
request up to $750,000 for a three-year
(36 months) grant performance period.
3. Eligible Applicants: Tribal Colleges
and Universities that meet the definition
of a TCU established in Title III of the
1998 Amendments to the Higher
Education Act of 1965 (Pub. L. 105–244,
approved October 7, 1998). Applicants
must be a two- or four-year, fully
accredited institution or provide a
statement in the abstract of the
application that states the institution is
a candidate for accreditation by a
regional institutional accrediting
association recognized by the U.S.
Department of Education. Institutions
that have received three or more grants
under this program in the past are not
eligible under this NOFA. If an
applicant is one of several campuses of
the same institution, the applicant may
apply separately from the other
campuses as long as the campus has a
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separate DUNS number, administrative
structure and budget, and meets the
definition of a TCU outlined above.
Full Text of Announcement
I. Funding Opportunity Description
The purpose of this program is to
assist Tribal Colleges and Universities
(TCU) to build, expand, renovate, and
equip their own facilities, and to expand
the role of the TCUs into the community
through the provision of needed
services such as health programs, job
training, and economic development
activities.
A. Authority
HUD’s authority for making funding
available under this NOFA is the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161). This program is being
implemented through this NOFA and
the policies governing its operation are
contained herein.
B. Modifications
Listed below are major modifications
from the Fiscal Year (FY) 2007 program
funding announcement.
1. Institutions that have received three
or more grants under this program in the
past are not eligible to submit an
application for funding under this
NOFA.
2. Applicants can now request up to
$750,000 for a three-year (36 months)
grant performance period.
3. Abstract and budget narrative must
be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be double-spaced, with
one-inch margins (for the top, bottom,
left and right sides of the document),
using the standard Times New Roman
12-point font.
4. Project budgets will be evaluated
and scored under Factor 3, Soundness
of Approach. HUD will assess the
applicant’s budget in relation to its
quality, thoroughness, reasonableness,
and rationality to the proposed project.
5. Applicants that propose ineligible
activities will not be disqualified, but
will not receive points under Factor 3
Soundness of Approach for the
ineligible activities. HUD reserves the
right to deduct points under this factor
for those activities and/or not fund an
application if the majority of the
activities are ineligible.
II. Award Information
In FY2008, approximately $5 million
is made available by the Consolidated
Appropriations Act, 2008 (Pub. L. 110–
161). An applicant can request up to
$750,000 for a three-year (36 months)
grant performance period.
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III. Eligibility Information
A. Eligible Applicants
Tribal Colleges and Universities that
meet the definition of a TCU established
in Title III of the 1998 Amendments to
the Higher Education Act of 1965 (Pub.
L. 105–244, enacted October 7, 1998).
Applicants must be a two- or four-year,
fully accredited institution or provide a
statement in the abstract of the
application that states the institution is
a candidate for accreditation by a
regional institutional accrediting
association recognized by the U.S.
Department of Education. Institutions
that have received three or more grants
under this program in the past are not
eligible to submit an application for
funding under this NOFA. If an
applicant is one of several campuses of
the same institution, the applicant may
apply separately from the other
campuses as long as the campus has a
separate DUNS number, administrative
structure and budget, and meets the
definition of a TCU outlined above.
B. Cost Sharing or Matching. None
Required.
C. Other
1. Eligible Activities. Eligible activities
include building, expanding,
renovating, and equipping facilities
owned by the institution (a long-term
lease for five years or more in duration
is considered an acceptable form of
ownership under this program).
Buildings for which TCUP funding is
used that also serve the community are
eligible; however, the facilities must be
predominantly (at least 51 percent of the
time) for the use of the institution (e.g.,
students, faculty, and staff). In addition,
public services and program delivery
activities for the community such as
health programs, job training and
economic development are eligible
activities.
a. Examples of eligible activities
include, but are not limited to:
(1) Building a new facility (e.g.,
classrooms, administrative offices,
health and cultural centers, gymnasium,
technology centers, etc.);
(2) Renovating an existing or acquired
facility;
(3) Expanding an existing or acquired
facility;
(4) Equipping university facilities
(e.g., lab equipment, library books,
furniture, etc.);
(5) Property acquisition;
(6) Health screening;
(7) Homeownership counseling/
training;
(8) Technical assistance to establish,
expand or stabilize micro-enterprises;
(9) Crime, alcohol and/or drug-abuse
prevention activities;
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(10) Youth leadership development
programs/activities;
(11) Tutoring/mentoring programs;
(12) Child care/development
programs;
(13) Cultural activities/programs; and
(14) Up to 20 percent of the grant may
be used for payments of reasonable
grant administrative costs related to
planning and executing the project (e.g.,
preparation/submission of HUD reports,
etc.). Detailed explanations of these
costs is provided in OMB circular A–21,
Cost Principles for Educational
Institutions that can be accessed at the
White House Web site at: https://
www.whitehouse.gov/omb/circulars/
index.html.
b. Each activity proposed for funding
must meet at least one of the three
Community Development Block Grant
(CDBG) program national objectives.
The three national objectives of the
CDBG program are listed in Rating
Factor 3 in Section V.A.3 of this NOFA.
Criteria for determining whether an
activity addresses one or more of these
national objectives are provided at 24
CFR 570.208.
c. The CDBG publication entitled
‘‘Community Development Block Grant
Program Guide to National Objectives
and Eligible Activities for Entitlement
Communities’’ describes the CDBG
regulations, and a copy can be obtained
online at: https://www.hud.gov/offices/
cpd/communitydevelopment/library/
deskguid.cfm.
2. Threshold Requirements
Applicable to All Applicants. All
applicants must comply with the
threshold requirements as defined in the
General Section and the requirements
listed below. Applications that do not
meet these requirements will be
considered ineligible for funding and
will be disqualified.
a. The applicant must meet the
eligibility requirements as defined in
Section III.A.
b. The maximum amount an applicant
can request is $750,000 for a three-year
(36 months) grant performance period.
c. An applicant must have a separate
DUNS number to receive HUD grant
funds (See General Section). Only one
application can be submitted per
campus. If multiple applications are
submitted, all will be disqualified.
However, different campuses of the
same university system are eligible to
apply as long as they have a separate
DUNS number and an administrative
and budgeting structure independent of
the other campuses in the system.
d. Institutions that have received
three or more grants under this program
in the past are not eligible to submit an
application under this NOFA.
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e. Applicants must receive a
minimum score of 75 points to be
considered for funding.
f. Electronic applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. eastern time on
the application deadline date.
3. Program Requirements. Applicants
must meet the following program
requirements:
a. All funds awarded are for a threeyear (36 months) grant performance
period.
b. Although community-wide use of a
facility (that is purchased, equipped,
leased, renovated or built) is permissible
under this program, the facility must be
predominantly for the use of the
institution (i.e., it must be used by the
staff, faculty, and/or students at least 51
percent of the time).
c. If a TCU is a part or instrumentality
of a federally recognized tribe, the
applicant must comply with the Indian
Civil Rights Act (25 U.S.C. 1301 et seq.)
and all other applicable civil rights
statutes and authorities as set forth in 24
CFR 1000.12. If the TCU is not a part or
instrumentality of a federally recognized
tribe, the applicant must comply with
the Fair Housing Act (42 U.S.C. 3601–
19) and implementing regulations at 24
CFR part 100 et seq., Title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2000d–
2000d–4) (Nondiscrimination in
Federally Assisted Programs) and
implementing regulations at 24 CFR part
1, Section 504 of the Rehabilitation Act
of 1973, as amended (29 U.S.C. 794) and
implementing regulation at 24 CFR part
8, and Section 109 of Title One of the
Housing and Community Development
Act of 1974 (HCDA), as amended, with
respect to nondiscrimination on the
basis of age, sex, religion, or disability
and implementing regulations at 24 CFR
part 6.
4. Labor Standards. Institutions and
their sub-grantees, contractors, and
subcontractors must comply with the
labor standards (Davis-Bacon)
requirements referenced in 24 CFR
570.603. However, in accordance with
HCDA section 107(e)(2), the Secretary
waives the provisions of HCDA section
110 with respect to TCUP for grants to
a TCU that is part of a tribe, i.e., a TCU
that is legally a department or other part
of a tribal government, but not a TCU
that is established under tribal law as an
entity separate from the tribal
government. If a TCU is not part of a
tribe, the labor standards of HCDA
section 110, as referenced in 24 CFR
570.603, apply to activities under the
grant to the TCU.
5. Environmental Requirements.
Selection for award does not constitute
approval of any proposed sites.
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27101
Following selection for award, HUD will
perform an environmental review of
activities proposed for assistance in
accordance with 24 CFR part 50. The
results of the environmental review may
require that proposed activities be
modified or proposed sites be rejected.
Applicants are particularly cautioned
not to undertake or commit funds for
acquisition or development of proposed
properties prior to HUD approval of
specific properties or areas. An
application constitutes an assurance
that the institution will assist HUD to
comply with Part 50; will supply HUD
with all available and relevant
information to perform an
environmental review for each proposed
property; will carry out mitigating
measures required by HUD or select
alternate property; and will not acquire,
rehabilitate, convert, demolish, lease,
repair, or construct property and not
commit or expend HUD or local funds
for these program activities with respect
to any eligible property until HUD’s
written approval of the property is
received. Applicants should use the
protocol at: https://www.hud.gov/
utilities/intercept.cfm?/offices/cpd/
environment/review/protocol.pdf to
supply HUD with the information
needed for HUD to start and complete
the environmental review. Further
information and assistance on HUD’s
environmental requirements is available
at https://www.hud.gov/offices/cpd/
environment/index.cfm.
6. Lead-Based Paint Requirements.
Institutions and their sub-grantees,
contractors, and subcontractors must
comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C.
4821–4846), the Residential Lead-Based
Paint Hazard Reduction Act of 1992 (42
U.S.C. 4851–4856), and relevant
subparts of the implementing
regulations at 24 CFR part 35, such as
subparts A, B, J, K and R, which apply
to activities under this grant program.
7. Site Control. Where grant funds
will be used for acquisition,
rehabilitation, or new construction, an
applicant must demonstrate site control.
Funds may be recaptured or deobligated
from recipients that cannot demonstrate
control of a suitable site within one year
after the initial notification of award.
8. Economic Opportunities for Lowand Very Low Income-Persons (Section
3). The provisions of Section 3 of the
Housing and Urban Development Act of
1968 (12 U.S.C. 1701u) apply to this
NOFA. One of the purposes of the
assistance is to give to the greatest
extent feasible and consistent with
existing federal, state, and local laws
and regulations, job training,
employment, contracting, and other
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economic opportunities to Section 3
residents and Section 3 business
concerns. See the Section 3 Regulations
located at 24 CFR 135.36.
9. Affirmatively Furthering Fair
Housing Requirements. Under Section
808(e)(5) of the Fair Housing Act, HUD
has a statutory duty to affirmatively
further fair housing. HUD requires the
same of its funding recipients. If you are
a successful applicant proposing
housing-related activities, you will have
a duty to affirmatively further fair
housing opportunities for classes
protected under the Fair Housing Act.
Protected classes include race, color,
national origin, religion, sex, disability,
and familial status. For example: (1)
Working with other entities in the
community to overcome impediments to
fair housing, such as discrimination in
the sale or rental of housing or in
advertising, provision of brokerage
services, or lending; (2) Promoting fair
housing choice through the expansion
of homeownership opportunities and
improved quality of services for
minorities, families with children, and
persons with disabilities; or (3)
Providing housing mobility counseling
services.
IV. Application Instruction and
Submission Information.
A. Instructions to Download
Application Package
Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.grants.gov./applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov Support Desk
toll-free (800) 518–GRANTS or e-mail
your questions to Support@Grants.gov.
See the General Section for information
regarding the registration process or ask
for registration information from the
Grants.gov Support Desk.
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B. Application Content and Forms for
Submission
1. Application Content. Applications
must consist of the following elements:
abstract, narrative, budget, budget
narrative, and forms. Applicants that
received a wavier of the electronic
application submission requirement
must submit their application in the
order below. Copies of the instructions
and all forms are available online at:
https://www.grants.gov/applicants/
apply_for_grants.jsp.
a. SF–424, Application for Federal
Assistance. Please remember the
following:
(1) The full grant amount requested
from HUD (entire three-years) should be
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entered, not the amount for just one
year;
(2) Include the name, title, address,
telephone number, facsimile number,
and e-mail address of the designated
contact. This is the person who will
receive all correspondence regarding the
contents of the application from HUD;
therefore, please ensure the accuracy of
the information;
(3) The Employer Identification/Tax
ID number;
(4) The DUNS Number;
(5) The Catalog of Federal Domestic
Assistance Number for this program is
14.519;
(6) The project’s proposed start and
completion dates. For the purpose of
this application the program start date
should be October 1, 2008; and
(7) The signature of the Authorized
Organization Representative (AOR)
who, by virtue of submitting an
application via Grants.gov, has been
authenticated by the credential provider
to submit applications on behalf of the
institution and approved by the
eBusiness Point of Contact to submit an
application via Grants.gov. The AOR
must be able to make a binding legal
agreement with HUD.
b. Abstract. Applicants must include
no more than a two-page, doubledspaced summary of the proposed
project. Please include the following:
(1) A clear description of each
proposed project activity, where it will
take place (be located), the target
population that will be served, and the
impact this project is expected to have
on the institution;
(2) A statement that the institution is
an eligible applicant because it is a twoor four-year, fully accredited institution,
the name of the accrediting agency and
an assurance that the accrediting agency
is recognized by the U.S. Department of
Education; or the applicant is a
candidate for accreditation by a regional
instructional accrediting association
recognized by the U.S. Department of
Education, including the name of the
accrediting agency;
(3) The designated contact person,
including phone number, facsimile
number, and e-mail address (this is the
person who will receive all
correspondence regarding the contents
of this application; therefore, please
ensure the accuracy of the information);
and
(4) The project director, if different
from the designated contact person for
the project, including phone number,
facsimile number, and e-mail address.
c. Narrative statement addressing the
rating factors. HUD will use the
narrative response to the ‘‘Rating
Factors’’ to evaluate, rate, and rank
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applications. This NOFA has five rating
factors that need to be addressed. The
narrative statement is the main source of
information. Applicants are advised to
review each factor carefully for
program-specific requirements. All
applicants submitting electronic
applications must attach their narrative
responses to Rating Factors 1–4 as one
attachment. Remember, Factor 5 is
addressed by using the HUD–96010,
Program Outcome Logic Model form.
Please do not repeat material in
response to factors 1–3; instead, focus
on how well the proposal responds to
each of the factors. The response to each
factor should be concise and contain
only information relevant to the factor,
yet detailed enough to address each
factor fully. Where there are subfactors,
each subfactor must be addressed and
presented separately, with the short
title/name of the subfactor presented.
Make sure to address each subfactor and
provide sufficient information about
every element of the subfactor. Do not
include any individual’s Social Security
Numbers in your application. The
narrative section of an application must
be submitted electronically. It must not
exceed 50 pages in length (excluding
forms, budget narrative, assurances, and
abstract) and must be formatted to fit an
81⁄2-by-11-inch page. Responses must be
double-spaced (information submitted
in chart format does not have to be
doubled-spaced) with one inch margins
(for the top, bottom, left, and right sides
of the document), using the standard
Times New Roman 12-point font. Each
page of the application must include the
applicant’s name and be numbered.
Note that although submitting pages in
excess of the page limit will not
disqualify an applicant, HUD will not
consider the information on any excess
pages. This exclusion may result in a
lower score or failure to meet a
threshold requirement. Please do not
attach your response to each factor
separately. Please follow the
instructions on use of zip files, file
extension, and file names in the General
Section. File names should not contain
spaces or special characters.
d. Budget. The budget submission
must include the following:
(1) HUD–424–CB, ‘‘Grant Application
Detailed Budget.’’ This form shows the
total budget by year and by line item for
the program activities to be carried out
with the proposed HUD grant. Each year
of the program should be presented
separately. Applicants must also budget
for travel cost (airfare, lodging, and per
diem) for two individuals to attend at
least one HUD-sponsored TCUP
conference/workshop every year of the
three-year grant performance period. To
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calculate travel expenses, applicants
should use Washington, DC as the site
of all conferences/workshops.
Applicants must also submit form
HUD–424–CB to reflect the total cost
(summary) for the entire grant
performance period (Grand Total).
Make sure that the amounts shown on
the SF–424, HUD–424–CB, and budget
narrative are consistent and the budget
totals are correct. Remember to check
the addition in totaling the categories on
all forms so that all items are included
in the total. If there is any inconsistency
between any of the required budget
forms and/or budget narrative, the
amount listed on the HUD–424–CB will
be the amount HUD will use to calculate
the amount the applicant is requesting
for funding. All budget forms must be
fully completed. If an application is
selected for award, the applicant may be
required to provide greater specificity to
the budget during grant agreement
negotiations.
(2) Budget Narrative. A narrative must
be submitted that explains how the
applicant arrived at the cost estimates
for all line items. This information must
be electronically submitted and
formatted to fit an 81⁄2-by-11-inch page.
Responses must be doubled-spaced,
with one inch margins (for the top,
bottom, left, and right sides of the
document), using the standard Times
New Roman 12-point font. Project
budgets will be evaluated and scored
under Factor 3, Soundness of Approach.
HUD will assess the soundness of an
applicant’s approach by evaluating the
quality, thoroughness, reasonableness,
and rationality of the proposed project
budget. In addition, please provide the
name, if known, hourly or daily rate,
and the estimated time that will be
devoted to the project for each
consultant. For example, an applicant
proposes to construct an addition to an
existing building using HUD funding
that will cost approximately $200,000.
The following cost estimates reflects
this total: foundation cost $75,000,
electrical work $40,000, plumbing work
$40,000, interior finishing work
$35,000, and landscaping $10,000. The
proposed cost estimates should be
reasonable for the work to be performed
and consistent with rates established for
the level of expertise required to
perform the work proposed in the
geographical area. When necessary,
quotes from various vendors or
historical data should be used (please
make sure they are kept on file and are
available for review by HUD at any
time). All direct labor or salaries must
be supported with mandated institution
and/or city/state pay scales, DavisBacon wage rates/tribally designated
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wage rate (as appropriate), or other
documentation. When an applicant
proposes to use a consultant, the
applicant must indicate whether there is
a formal written agreement. Applicants
must use cost estimates based on
historical data from the institution and/
or from a qualified firm (e.g.,
architectural or engineering firm),
vendor and/or qualified individual (e.g.,
independent architect or contractor)
other than the institution for a project
that involves rehabilitation of
residential, commercial, and/or
industrial structures, and/or acquisition,
construction, or installation of public
facilities, and improvements. Such an
entity must be involved in the business
of rehabilitation, construction, and/or
management. Equipment and contracts
cannot be presented as a total estimated
figure. For equipment, applicants must
provide a list by type and cost for each
item. Applicants using contracts must
provide an individual description and
cost estimate for each contract.
Construction costs must be broken
down to indicate how funds will be
utilized (e.g., demolition, foundation,
exterior walls, roofing, electrical work,
plumbing, finishing work, etc.).
(3) Indirect costs. Indirect costs, if
applicable, are allowable based on an
established approved indirect cost rate.
Applicants must have on file, and
submit to HUD if selected for award, a
copy of their approved indirect cost rate
agreement. Applicants who are selected
for funding that do not have an
approved indirect cost rate agreement,
established by the cognizant federal
agency, will be required to establish a
rate. In such cases, HUD will issue an
award with a provisional rate and assist
applicants with the process of
establishing a final rate.
e. Appendix. The appendix section of
an application must not exceed 15 pages
in length (excluding forms, budget
narrative, and assurances). Each page
must include the applicant’s name and
be numbered. An applicant should not
submit resumes, letters of support,
commitment letters, memoranda of
understanding and/or agreements, or
other back-up materials to supplement
the application’s narrative. If this
information is included, it will not be
considered during the review process.
HUD will not consider the information
on any excess pages. The additional
items will also slow the transmission of
your application.
2. Forms. The following forms are
required for submission. All required
forms are contained in the electronic
application package. Applicants
receiving a waiver of the electronic
submission requirements and
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submitting a paper copy of the
application must place all required
forms in the appendix section of the
application.
a. SF–424 Supplement, Survey on
Ensuring Equal Opportunities for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov);
b. SF–LLL, Disclosure of Lobbying
Activities, if applicable;
c. HUD–27300, Questionnaire for
HUD’s Removal of Regulatory Barriers
(‘‘HUD Communities Initiative Form’’
on Grants.gov), if applicable;
d. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov), if applicable;
e. HUD–2990, Certification of
Consistency with RC/EZ/EC–II Strategic
Plan, if applicable;
f. HUD–2993, Acknowledgement of
Applicant Receipt. Complete this form
only if you have received a waiver to the
electronic application submission
requirement. Applicants submitting
electronically are not required to
include this form;
g. HUD–2994–A, You Are Our Client!
Grant Applicant Survey. Applicants are
not required to complete this form;
h. HUD–96010, Program Outcome
Logic Model; and
i. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov). This form must be used as
the cover page to transmit third party
documents and other information.
Applicants are advised to download the
application package and complete the
SF–424, which will pre-populate the
Transmittal Cover page. The Transmittal
Cover page will contain a unique
identifier embedded in the page that
will help HUD associate your faxed
materials to your application. Please do
not use your own fax cover sheet. HUD
will not read any faxes that are sent
without the HUD–96011 fax transmittal
cover page.
3. Certifications and Assurances.
Please read the General Section for
detailed information on all the
Certifications and Assurances. All
applications submitted through
Grants.gov constitute an
acknowledgement and agreement to all
required certifications and assurances.
C. Submission Dates and Times
A complete application package must
be received and validated electronically
by the Grants.gov portal no later than
11:59:59 p.m. eastern time on July 2,
2008, the application deadline date. In
an effort to address any issues with
transmission of your application,
applicants are strongly encouraged to
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submit their applications at least 48 to
72 hours prior to the application
deadline. This will allow an applicant
enough time to make the necessary
adjustments to meet the submission
deadline in the event Grants.gov rejects
the application. Please see the General
Section for further instructions.
Electronic faxes using the Facsimile
Transmittal Cover Sheet (Form HUD–
96011) contained in the electronic
application must be received no later
than 11:59:59 p.m. eastern time on the
application deadline date.
paper format must have received a
waiver to the electronic application
submission requirement and the
application must be received by HUD on
or before the application deadline date.
All paper applications must be
submitted on 81⁄2-by-11-inch paper,
double-spaced, on one side of the paper,
with one inch margins (for the top,
bottom, left, and right sides of the
document), and printed in standard
Times New Roman 12-point font.
D. Intergovernmental Review
This program is excluded from the
Intergovernmental Review process.
A. Criteria
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E. Funding Restrictions
Ineligible activities for funding under
this program include, but are not
limited to the following:
1. Renovation and/or building of a
facility in which the facility is not used
at least 51 percent of the time by the
institution;
2. Rental space to another entity that
operates a small business assistance
center;
3. Building of a new facility where the
activities are run primarily by an
outside entity;
4. Planning and administrative
activities that would result in an
applicant exceeding the 20-percent cost
limitations (e.g., preparation/submission
of HUD reports); and
6. Curriculum development and/or
expansion on an institution’s existing
curriculum.
F. Other Submission Requirements
1. Application Submission and
Receipt Procedure. Please read the
General Section carefully and
completely for the electronic
submission and receipt procedures for
all applications because failure to
comply may disqualify your
application.
2. Waiver of Electronic Submission
Requirements. Applicants should
submit their waiver requests in writing
using e-mail or fax. Waiver requests
must be submitted no later than 15 days
prior to the application deadline date
and should be submitted to: Susan
Brunson, Office of University
Partnerships, E-mail:
Susan.S.Brunson@hud.gov, FAX: (202)
708–0309.
Paper applications will not be
accepted from applicants that have not
been granted a waiver. If an applicant is
granted a waiver, the Office of
University Partnerships (OUP) will
provide instructions for submission. All
applicants submitting applications in
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V. Application Review Information
1. Rating Factor 1: Capacity of the
Applicant and Relevant Experience (25
points). This factor addresses the extent
to which the applicant has the
resources, experience, and capacity
necessary to successfully implement the
proposed project by the end of the grant
performance period.
a. Knowledge and Experience. For
First Time Applicants (25 points), For
Previously Funded Applicants (15
points). In rating this subfactor, HUD
will consider the extent to which the
applicant clearly addresses the
following:
(1) Identifies key project team
members/staff, their title and name (e.g.,
project manager/coordinator-Sally Sue
Smith, etc.), respective roles, and time
each will allot to this project;
If key personnel have not been hired,
identify the position title, description of
duties and responsibilities, and
qualifications to be considered in the
selection of personnel, including
subcontractors and consultants;
(2) Describes the knowledge and
relevant experience of the proposed
project team members/staff (as outlined
above) that will conduct the day-to-day
project activities, consultants (including
technical assistance providers), and
contractors in planning and managing
the type of project for which funding is
being requested; and
(3) Explains the institution’s
experience and capacity to administer
and monitor the type of project for
which funding is being requested.
Applicant’s staff experience and the
institution’s capacity to do the work
will be judged in terms of recent and
relevant knowledge and skills to
undertake eligible program activities.
HUD will consider experience within
the last five (5) years to be recent and
experience pertaining to similar
activities to be relevant.
b. Past Performance (10 points) For
Previously Funded Grant Applicants
Only. This subfactor will evaluate how
well an applicant has performed
successfully under completed and/or
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open HUD TCUP grants. Applicants
must demonstrate this by addressing the
following information for all previously
completed and open HUD TCUP grants:
(1) A list of all HUD TCUP grants
received, including the dollar amount
awarded and the amount expended and
obligated as of the date the application
is submitted;
(2) A list detailing the date the
project(s) was completed; was it
completed during the original three-year
grant performance period; and if not
completed, why (including when it was
or will be completed); if the project is
still in progress, provide details on the
project’s current status;
(3) A description of the achieved
results (outcomes) consistent with the
approved project management plan. If
not completed as proposed explain why;
(4) A list comparing the amount of
proposed leveraged funds and/or
resources (outlined in the original
application) to the amount that was
actually leveraged as of the date the
application is submitted; and
(5) A detailed description of
compliance with all reporting
requirements, including timeliness of
submission, whether reports were
complete and addressed all information
(both narrative and financial) as
required by the grant agreement.
HUD will also review an applicant’s
past performance in managing funds,
including but not limited to the ability
to account for funding appropriately;
timely use of funds received from HUD;
meeting performance targets for
completion of activities; timely
submission of required reports; and
compliance with the program’s required
terms and conditions. In evaluating past
performance, HUD reserves the right to
deduct up to ten (10) points from this
rating score as a result of the
information obtained from HUD’s
records (i.e., progress and financial
reports, monitoring reports, Program
Outcome Logic Model submission, and
amendments).
2. Rating Factor 2: Need/Extent of the
Problem (8 points).
a. This factor addresses the extent to
which there is a need for funding the
proposed project and an indication of
the importance of meeting the need(s).
The need(s) described must be relevant
to activities for which funds are being
requested. In addressing this factor,
applicants should provide, at a
minimum, the following and cite
statistics and/or analyses contained in at
least one or more current, sound, and
reliable data sources:
(1) Describe the need(s); and
(2) Describe the importance of
meeting the proposed needs.
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b. In rating this factor, HUD will
consider only current data that is
specific to the area where the proposed
project activities will be carried out.
Reliable sources of data may include
information that describes the need,
such as a need to have a building
renovated because it is 50 years old and
is deteriorating; a new computer lab has
been built, but the computers are
obsolete; a library has been expanded,
but the books are outdated, local/tribal
crime statistics, Indian Housing Plans,
etc. Applicants must include the source
and date of the information presented.
3. Rating Factor 3: Soundness of
Approach (49 points). This factor
addresses the soundness, quality, and
effectiveness of the proposed work plan
and the commitment of the applicant to
sustain the proposed project activity(s).
Points are awarded under this factor for
the quality of the activities proposed in
relation to the need/problem identified
in Factor 2, not for the number of
activities proposed. In addition, if the
activities proposed are not eligible, HUD
reserves the right to deduct points under
this factor for those activities and/or not
fund an application if the majority of
the activities are ineligible.
a. (40 Points) Quality of Work Plan.
This subfactor will be evaluated on the
extent to which an applicant provides a
clear detailed description of the
proposed project activities, the
anticipated results (outcomes), and the
impact they will have on the target
population at the end of the grant
performance period.
(1) (35 points) Specific Activities. The
work plan must describe all proposed
project activities and major tasks (steps
to complete the proposed activities)
required to successfully implement the
proposed project. The work plan must
also identify the anticipated measurable
outcomes these activities will have on
the targeted population. In addressing
this subfactor, HUD will consider the
following:
(a) Identify the method/planning
strategy(s) used during the development
of this application. Describe in detail
how the proposed project/activities to
be undertaken were identified.
(b) Describe each proposed project
activity in measurable terms (e.g., 50 or
more students will be receiving
computer literacy training, the number
of new classes that will be taught as a
result of building a new structure);
(c) Identify the major tasks (steps to
complete the proposed activities)
required in sequential order to
successfully implement and complete
each proposed project activity. Include
the target completion dates for the tasks
(6-month intervals, up to 36 months);
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(d) Identify the key team members/
staff, as identified in Factor 1, who will
be responsible and accountable for
completing each task;
(e) List and describe how each activity
meets one of the following Community
Development Block Grant (CDBG)
program national objectives:
• Benefit low- and moderate-income
persons;
• Aid in the prevention or
elimination of slums or blight; or
• Meet other community
development needs having a particular
urgency because existing conditions
pose a serious and immediate threat to
the health and welfare of the
community, and other financial
resources are not available to meet such
needs.
Criteria for determining whether an
activity addresses one or more objective
are provided at 24 CFR 570.208; and
(f) Describe the measurable impact
(outcomes) that implementing each
activity will have or is expected to have
on the target population by the end of
the grant performance period (e.g.,
number of facilities built, number of
classrooms equipped etc.).
(2) (5 points) Describe clearly how
each proposed project activity will:
(a) Address the needs identified in
Factor 2; and
(b) Relate to and not duplicate other
activities in the target area.
b. (2 points) Involvement of the
Faculty and Students. The applicant
must describe in detail how it proposes
to integrate the institution’s students
(this excludes students that are project
recipients/participants) and faculty into
the proposed project activities.
c. (2 points) HUD Policy Priorities. As
described in the General Section, to earn
points under this subfactor, HUD
requires applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and that help the Department achieve its
goals and objectives in FY 2009. In
rating this subfactor, HUD will evaluate
the extent to which a project will further
and support HUD’s priorities. The
quality of the responses provided to one
or more of HUD’s priorities will
determine the score an applicant can
receive. Applicants must describe how
each policy priority will be addressed.
Applicants that just list a priority will
receive no points. Please refer to the
General Section for additional
information about HUD’s policy
priorities.
The total number of points an
applicant can receive under this
subfactor is two (2). Each policy priority
addressed has a point value of one (1)
point with the exception of the policy
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priority related to removal of regulatory
barriers to affordable housing, which
has a value of up to two (2) points. To
receive these two (2) points, an
applicant must: (1) Submit either Part A
or Part B (not both) of the completed
questionnaire HUD–27300 ‘‘HUD’s
Initiative on Removal of Regulatory
Barriers,’’ found in the General Section,
(2) include appropriate documentation,
(3) identify a point of contact, and (4)
indicate how this priority will be
addressed. It is up to the applicant to
determine which of the policy priorities
they will address in order to receive the
available two (2) points.
d. (5 Points) Budget and Budget
Narrative. HUD will assess the
soundness of your approach by
evaluating the quality, thoroughness,
and rationality of the proposed project
budget and narrative. The budget
narrative must be broken down by line
item. Administrative costs must be
reflected under the appropriate line
items (e.g., salaries, fringe, costs related
to planning and executing the project,
preparation/submission of HUD reports,
etc.).
4. Rating Factor 4: Leveraging
Resources (6 points). This factor
addresses the ability of the applicant to
secure resources that can be combined
with HUD’s grant funds to achieve the
project’s purpose.
a. HUD will consider the extent to
which the applicant secures additional
resources to increase the effectiveness of
the proposed program activities.
Overhead and other institutional costs
that the institution has waived can be
counted.
Examples of potential sources for
outside assistance include:
—Tribal, federal, state, and local
governments;
—Federal, state, and local governments;
—Local or national nonprofit
organizations;
—Financial institutions and/or private
businesses;
—Foundations; and/or
—Faith-based and other communitybased organizations.
b. To address this factor, an applicant
must provide an outline in their
application that includes the
information listed below of all proposed
leveraged resources (including any
commitment of resources from the
applicant’s own institution). Applicants
must have on file at the time of
application submission the original
commitment letters, memoranda of
understanding, and/or agreements.
Commitment letters, memoranda of
understanding, and/or agreements must
be dated prior to the application
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deadline date; if they are dated after the
application deadline date they will not
be scored.
Each letter, memorandum of
understanding, or agreement must
include the following information
below:
(1) The name of the organization and
the executive officer authorizing the
funds/goods and/or services (only
applicable to the narrative section);
(2) The cash amount contributed or
dollar value of the in-kind goods and/
or services committed (if a dollar
amount and its use are not shown, the
value of the contribution will not be
scored);
(3) A specific description of how each
contribution is to be used toward
specific proposed activities;
(4) The date the contribution will be
made available and a statement that
describes the duration of the
contribution; and
(5) The signature of the appropriate
executive officer authorized to commit
the funds and/or goods and/or services.
This is only applicable to the original
written documentation.
c. Resources will also not be counted
for which there is no commitment letter,
memorandum of understanding,
agreement, or quantified level of
commitment, and/or when the letter,
memorandum of understanding, or
agreement does not address ALL of the
requirements outlined above.
Commitment letters, memoranda of
understanding and/or agreements are
not required at the time of application
submission but must be on file at the
time of application submission. If
commitment letters, memoranda of
understanding, and/or agreements are
included with the application at time of
submission they will not be considered
during the review process. However,
applicants submitting paper
applications must include all letters,
memoranda of understanding, and/or
agreements in the Appendix of the
application. Applicants chosen to
proceed to the next step in the selection
process will be required to submit the
signed and dated commitment letters,
memoranda of understanding, and/or
agreements outlined in the application
within five (5) calendar days after initial
contact from OUP. Letters, memoranda
of understanding, and/or agreements
must be submitted on the provider’s
letterhead and should be addressed to
Sherone Ivey, Associate Deputy
Assistant Secretary for University
Partnerships. The date of the letter,
memorandum of understanding, or
agreement from the CEO of the provider
organization must be dated no earlier
than nine months prior to this
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published NOFA and no later than the
application deadline date. In addition,
no points will be awarded for general
support letters endorsing the project
from organizations, including elected
officials on the local, state, or national
levels; therefore, please do not include
them. OUP will provide specific
instructions on how these documents
must be submitted when contact is
made with the applicant. HUD will only
request and consider documents from
the resources/organizations that are
listed in the outline in the application.
If OUP does not receive those
documents with the required
information within the allotted
timeframe, an applicant will not receive
points under this factor.
Note: Submission of a grant award
notification from another entity/agency in
place of a commitment letter, memorandum
of understanding, and/or agreement does not
meet the requirement of this factor and will
not be accepted.
In scoring this factor, HUD will
award:
(1) Six (6) points to an applicant that
provides leveraging resources as listed
in their application that represent 10
percent or more of the amount requested
under this program;
(2) Five (5) points to an applicant that
provides leveraging resources as listed
in their application that represent 9
percent of the amount requested under
this program;
(3) Four (4) points to an applicant that
provides leveraging resources as listed
in their application that represent 8
percent of the amount requested under
this program;
(4) Three (3) points to an applicant
that provides leveraging resources as
listed in their application that represent
7 percent of the amount requested under
this program;
(5) Two (2) points to an applicant that
provides leveraging resources as listed
in their application that represent 6
percent of the amount requested under
this program; and
(6) One (1) point to an applicant that
provides leveraging resources as listed
in their application that represent 5
present of the amount requested under
this program.
(7) Zero (0) points to an applicant that
provides leveraging resources as listed
in their application that is less than 4
percent of the amount requested under
this program.
5. Rating Factor 5: Achieving Results
and Program Evaluation (12 points).
This factor reflects HUD’s goal to
embrace high standards of management
and accountability. It measures the
applicant’s commitment to assess their
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performance to achieve the project’s
proposed objectives and goals.
Applicants are required to develop an
effective, quantifiable, outcome-oriented
evaluation plan for measuring
performance and determining that
objectives and goals have been achieved
by using the HUD–96010, ‘‘Program
Outcome Logic Model.’’ The Program
Outcome Logic Model is a summary of
the narrative statements presented in
Factors 1 through 3. Therefore, the
information submitted on the Logic
Model should be consistent with the
information contained in the narrative
statements.
In evaluating this factor, HUD will
assess the extent to which the applicant
demonstrates how results of the project
will be measured as outlined in the
proposed work plan. To meet this factor
requirement, applicants must submit a
completed HUD–96010, ‘‘Program
Outcome Logic Model.’’ Applicants
must select from the list of activities and
outcomes to determine their specific
methods and measures that will be used
to assess progress and evaluate program
effectiveness. If an item is not found on
the list of activities or outcomes,
applicants can select ‘‘other’’ and then
insert the activity and/or outcome and
unit of measurement. Applicants can
use the ‘‘other’’ option for up to three
activities and three outcomes. See the
instructions tab in the Logic Model for
further details. HUD will not accept
activities or outcomes selected as
‘‘other’’ that do not contain an identified
statement of the activities/outcomes or
units of measurement. Utilizing this
form will help grantees to ensure that
performance measures are being met
and they are establishing achievable
realistic goals.
a. Program Outcome Logic Model
instructions (using a Microsoft ExcelTM
form) are provided in the forms
appended to the Instruction Download
from https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants that do
not have access to Microsoft ExcelTM
should contact the NOFA Information
Center at (800) HUD–8929. Individuals
with hearing or speech impairments
may access this number via the toll-free
Federal Information Relay Service at
(800) 877–8339 and/or The Center for
Applied Management Practices at (717)
730–3705 (this is not a toll-free
number).
A narrative response is not required
for this factor as all applicants must use
the logic model form to respond to this
factor. However, if a narrative is
included, these pages will be included
in the page count. HUD has developed
a new approach to completing this form.
Applicants should also review the
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Program Outcome Logic Model training,
which can be found online at: https://
www.hud.gov/webcasts/index.cfm.
b. HUD will review the outputs and
outcomes in relation to the needs
identified. ‘‘Outcomes’’ are benefits
accruing to TCUs during or after
participation in the TCUP. Applicants
must clearly identify the outcomes to be
measured and achieved. Examples of
outcomes include increased number of
classroom spaces available, increased
student enrollment and graduation
rates, etc.
Applicants must also establish
outputs that lead to the ultimate
achievement of outcomes. ‘‘Outputs’’
are the direct products of the project’s
activities. Examples of outputs are the
number of new facilities renovated or
the number of new dormitories built.
Outputs should produce outcomes for
the project. At a minimum, an applicant
must address the following activities in
the evaluation plan:
(1) Short- and long-term objectives to
be achieved; and
(2) Measurable outcomes the grant
will have on the university or the target
population.
Applicants must also reference policy
priorities, as stated in response to Factor
3, and relate them to the project’s goals,
as appropriate.
HUD will evaluate the Program
Outcome Logic Model in accordance
with the matrix provided in Attachment
1 of the General Section.
B. Review and Selection Process
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1. Application Selection Process
Two types of reviews will be
conducted:
a. A threshold review to determine an
applicant’s basic eligibility; and
b. A technical review for all
applications that pass the threshold
review to rate and rank the application
based on the ‘‘Rating Factors’’ listed in
Section V A.
Only those applications that pass the
threshold review will receive a
technical review and be rated and
ranked.
2. Rating Panels. To review and rate
applications, HUD may establish panels
that may include experts or consultants
not currently employed by HUD to
obtain certain expertise.
3. Ranking. HUD will fund
applications in rank order, until all
available program funds are awarded. In
order to be considered for funding, an
applicant must receive a minimum
score of 75 points out of a possible 100
points for Factors 1–5; plus up to two
bonus points that may be awarded for
activities conducted in the RC/EZ/EC–II
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communities, as described in the
General Section. If two or more
applications have the same number of
points, the application with the most
points for Factor 3 shall be selected. If
there is still a tie, the application with
the most points for Factor 4 shall be
selected. If there is still a tie, the
application with the most points for
Factors 1, 2, and then 5 shall be selected
in that order, until the tie is broken.
HUD reserves the right to select out of
rank order to provide for geographic
distribution of grantees. HUD also
reserves the right to reduce the amount
of funding requested in order to fund as
many highly ranked applications as
possible. Additionally, if funds remain
after funding the highest ranked
applications, HUD may fund part of the
next highest-ranking application. If an
applicant turns down the award offer,
HUD will make an award to the next
highest-ranking application. If funds
remain after all selections have been
made, the remaining funds will be
carried over to the next funding cycle’s
competition.
HUD will not fund any portion of an
application that is not eligible for
funding under regulatory requirements;
does not meet the requirements of the
NOFA; or may be duplicative of other
funded programs or activities/tasks from
prior year awards. Only the eligible
portions of an application will be
funded. When the majority of the
activities are ineligible, HUD will not
fund the application.
4. Corrections to Deficient
Applications. See the General Section.
C. Anticipated Announcement and
Award Dates. Announcements of
awards are anticipated on or before
September 30, 2008.
VI. Award Administration Information
A. Award Notice
After all selections have been made,
HUD will notify all winning applicants
in writing. HUD may require winning
applicants to participate in additional
negotiations before receiving an official
award. For further discussion on this
matter, please refer to the General
Section.
B. Administrative and National Policy
Requirements
1. Debriefing. The General Section
provides the procedures for requesting a
debriefing. All requests for debriefings
must be made in writing to: Sherone
Ivey, Office of University Partnerships,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 8106; Washington, DC 20410–
6000. Applicants may also write to Ms.
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Ivey via e-mail at
Sherone.Ivey@hud.gov.
2. Administrative. Grants awarded
under this NOFA will be governed by
the provisions of 24 CFR part 84 (Grants
and Agreements with Institutions of
Higher Education, Hospitals, and Other
Non-Profit Organizations), OMB
Circular A–21 (Cost Principles for
Educational Institutions) and OMB
Circular A–133 (Audits of States, Local
Governments, and Non-Profit
Organizations). Applicants can access
the OMB circulars at the White House
Web site at https://www.whitehouse.gov/
omb/circulars/.
3. OMB Circulars and
Governmentwide Regulations
Applicable to Financial Assistance
Programs. See the General Section for
further discussion.
4. Code of Conduct. See the General
Section for further discussion.
5. Procurement of Recovered
Materials. See the General Section for
further discussion.
6. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Toward
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. See the
General Section for further discussion.
7. Executive Order 13166, Improving
Access to Services For Persons With
Limited English Proficiency (LEP).
Successful applicants may not exclude
participants or beneficiaries on the basis
of race, color, or national origin under
Title VI of the Civil Rights Act. To
ensure that program information is
accessible to persons with limited
English proficiency on the basis of
national origin, successful applicants
may follow HUD’s Final Guidance to
Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
Affecting Limited English Proficient
Persons, 72 FR 2732 (Jan. 22, 2007).
8. Code of Conduct. See the General
Section for further discussion.
C. Reporting
1. All grant recipients under this
NOFA are required to submit quarterly
progress reports. The progress reports
shall consist of three components: A
narrative that must reflect the activities
undertaken during the reporting period;
a financial report that reflects costs
incurred by budget line item, as well as
a cumulative summary report during the
reporting period; and a HUD–96010,
Program Outcome Logic Model form,
which identifies output and outcomes
achieved.
2. Applicants selected for funding
should also be aware that they will be
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required to report sub-award
information within 30 days of making a
sub-award in an amount of $25,000 or
greater as required by the Federal
Funding Accountability and
Transparency Act of 2006 (Pub. L. 109–
282). The Federal Funding
Accountability and Transparency Act of
2006 calls for the establishment of a
central Web site that makes available to
the public full disclosure of all entities
receiving federal funds. Applicants
should be aware that the law requires
the information provided on the federal
Web site to include the following
elements related to all sub-award
transactions $25,000 or greater.
(a) The name of the entity receiving
the award;
(b) The amount of the award;
(c) Information on the award,
including the transaction type, funding
agency, the North American Industry
Classification System code or Catalog of
Federal Domestic Assistance number
(where applicable), program source, and
an award title descriptive of the purpose
of each funding action;
(d) The location of the entity receiving
the award and primary location of
performance under the award, including
the city, state, congressional district,
and country;
(e) A unique identifier (DUNS
number) of the entity receiving award
and of the parent entity of the recipient
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(DUNS number of the parent entity)
should the entity be owned by another
entity;
(f) Federal parent award number and
sub-award grant number;
(g) The tier level the sub-award was
made at; and
(h) Any other relevant information
specified by OMB.
There are exceptions for sub-awards
less than $25,000 made to individuals or
to an entity whose annual expenditures
are less than $300,000.
Applicants should also be aware that
the sub-award provision carries to all
tiers (e.g., a direct award is made by
HUD to an organization that in turn
makes an award to another organization
that then makes another award and so
on). Collection of the tier level at which
the award is made as well as federal
parent award number can help in
tracing the sub-award data as it tiers
down several levels. Sub-award
reporting requirements to meet the
Federal Funding Accountability
Transparency Act of 2006 requirements
will be finalized through a future
Federal Register notice.
VII. Agency Contacts
Applicants may contact Sherone Ivey
at (202) 402–4200, or Susan Brunson at
(202) 402–3852. Persons with speech or
hearing impairments may call the
Federal Information Relay Service TTY
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at (800) 877–8339. Except for the ‘‘800’’
number, these numbers are not toll-free.
Applicants may also reach Ms. Ivey via
e-mail at Sherone.Ivey@hud.gov, and/or
Ms. Brunson at
Susan.S.Brunson@hud.gov.
VIII. Other Information: Paperwork
Reduction Act
The information collection
requirements contained in this
document have been approved by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501–3520) and
assigned OMB control number 2528–
0215. In accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection displays a
currently valid OMB control number.
Public reporting burden for the
collection of information is estimated to
average 68 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application, quarterly
and final report. The information will be
used for grantee selection and
monitoring the administration of funds.
Response to this request for information
is required in order to receive the
benefits to be derived.
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The Early Doctoral Student Research
Grant Program and Doctoral
Dissertation Research Grant Program
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Policy Development and
Research, Office of University
Partnerships.
B. Funding Opportunity Title: The
Early Doctoral Student Research Grant
(EDSRG) Program and the Doctoral
Dissertation Research Grant (DDRG)
Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR–
5200–N–22; OMB Approval Numbers
are:
1. Early Doctoral Student Research
Grant Program is 2528–0216.
2. Doctoral Dissertation Research
Grant Program is 2528–0213.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): The
CFDA Numbers for the programs in this
NOFA are as follows:
1. Early Doctoral Student Research
Grant Program is 14.517
2. Doctoral Dissertation Research
Grant Program is 14.516
F. Dates: The application deadline
date is June 12, 2008. Applications must
be received and validated by Grants.gov
by the deadline date. Please be sure to
read the General Section, published
March 19, 2008 (73 FR 14882), for
electronic submission and receipt
requirements.
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G. Additional Overview Content
Information
1. Purpose of the University
Partnership Dissertation Programs:
a. Early Doctoral Student Research
Grant (EDSRG) Program. To enable precandidacy doctoral students enrolled at
institutions of higher education
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education to
cultivate their research skills through
the preparation of research manuscripts
that focus on policy-relevant housing
and urban development issues.
b. Doctoral Dissertation Research
Grant (DDRG) Program. To enable
doctoral candidates enrolled at
institutions of higher education
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education to
complete their research and
dissertations on policy-relevant housing
and urban development issues.
2. Award Information. In Fiscal Year
(FY) 2008, approximately $400,000 has
been made available for the following
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Office of University Partnerships (OUP)
dissertation programs.
a. Early Doctoral Student Research
Grant Program. Approximately
$100,000 is available for funding. The
maximum grant performance period is
12 months. The maximum amount that
can be requested to sponsor a doctoral
student is $15,000.
b. Doctoral Dissertation Research
Grant Program. Approximately
$300,000 is available for funding. The
maximum grant performance period is
24 months. The maximum amount that
can be requested to sponsor a doctoral
student is $25,000.
If funding allotted for the EDSRG
program remains after all eligible
EDSRG doctoral students have been
selected for award, those remaining
funds will be made available to fund
eligible DDRG doctoral students. If
funding remains after all eligible DDRG
doctoral students have been selected for
award, the remaining funds will be
made available to fund eligible EDSRG
doctoral students.
3. Eligible Applicants. Institutions of
higher education accredited by a
national or regional accrediting agency
recognized by the U.S. Department of
Education that sponsor a doctoral
student is the official applicant.
However, the sponsored doctoral
student is responsible for the
completion of the application (with the
assistance of the institution) and must
meet the following program
requirements:
a. Early Doctoral Student Research
Grant Program. Pre-candidacy doctoral
students sponsored for funding under
this program must meet the following
requirements:
(1) Be a U.S. citizen or lawful
permanent resident (recipient of an
Alien Registration Recipient Card-Form
I–551, commonly referred to as a Green
Card) currently enrolled as a full-time
student in an accredited doctoral
program;
(2) Have a major or concentration
within a field related to housing and
urban development;
(3) Have not taken the preliminary/
comprehensive examinations;
(4) Completed at least two semesters
or three terms of a doctoral studies
program (depending on the course
structure of the institution); and
(5) Have an assigned faculty advisor
to supervise the research manuscript.
b. Doctoral Dissertation Research
Grant Program. Doctoral students
sponsored for funding under this
program must meet the following
requirements:
(1) Be a U.S. citizen or lawful
permanent resident (recipient of an
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Alien Registration Recipient Card-Form
I–551, commonly referred to as a Green
Card) currently enrolled in an
accredited doctoral program;
(2) By the application deadline date,
the student’s dissertation proposal/
prospectus will be accepted by the full
dissertation committee;
(3) The student will have an assigned
dissertation advisor; and
(4) By September 1, 2008, the student
will have satisfactorily completed all
other written and oral doctoral degree
requirements, including all
examinations, except the dissertation.
Full Text of Announcement
I. Funding Opportunity Description
A. Early Doctoral Student Research
Grant (EDSRG) Program
The purpose of the EDSRG program is
to enable pre-candidacy doctoral
students enrolled at an institution of
higher education accredited by a
national or regional accrediting agency
recognized by the U.S. Department of
Education to cultivate their research
skills through the preparation of
research manuscripts that focus on
policy-relevant housing and urban
development issues. The FY2008
EDSRG program seeks to fund research
studies that may impact federal problem
solving and policymaking and that are
relevant to HUD’s policy priorities and
annual goals and objectives. See the
General Section for discussion of these
priorities and annual goals and
objectives.
B. Doctoral Dissertation Research Grant
(DDRG) Program
The purpose of the DDRG program is
to enable doctoral candidates enrolled at
institutions of higher education
accredited by a national or regional
accrediting agency recognized by the
U.S. Department of Education to
complete their research and
dissertations on policy-relevant housing
and urban development issues. The
FY2008 DDRG program seeks to fund
research studies that may impact federal
problem solving and policymaking and
that are relevant to HUD’s policy
priorities and annual goals and
objectives. See the General Section for
discussion of these priorities and annual
goals and objectives.
C. Topics
All research topics must focus on
domestic issues that may impact federal
problem solving and policymaking and
that are relevant to HUD’s policy
priorities and annual goals and
objectives. Examples of topics
addressing these issues (applicable to
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both the EDSRG and DDRG programs)
include but are not limited to:
1. Increase Homeownership
Opportunities.
a. Increase Minority Homeownership.
b. Simplify the Home Buying Process
(RESPA reform) and Reduce Settlement
Costs.
c. Set Appropriate Housing Goals for
the GSEs.
d. Counter Predatory Lending.
e. Help Low-Income Homeowners
Avoid Default and Foreclosure.
f. Evaluate Housing Counseling.
2. Promote Decent Affordable
Housing.
a. Reduce Regulatory Barriers to the
Development of Affordable Housing,
and all forms of Multifamily Housing.
b. Develop Creative Strategies for
Expanding the Availability of
Affordable Housing.
c. Strengthen the Delivery of HUDFunded Rental Assistance and
Assistance Provided Through the LowIncome Housing Tax Credit.
d. Promote Self-Sufficiency Among
Residents of Public and Assisted
Housing.
e. Meet the Housing-Related Needs of
the Elderly.
f. Meet the Housing-Related Needs of
Persons with Disabilities.
g. Improve Housing Quality and
Affordability through Technology and
Design.
3. Strengthen Communities.
a. End Chronic Homelessness.
b. Prevent Homelessness.
c. Strengthen Cities.
d. Meet the Housing and Community
and Economic Development Needs of
Residents of High-Needs Areas,
including Appalachia, the Mississippi
Delta, and Indian Country.
4. Ensure Equal Opportunity in
Housing.
a. Reduce Housing Discrimination.
b. Improve Housing Accessibility for
Persons with Disabilities.
5. Embrace High Standards of Ethics,
Management, and Accountability.
a. Reduce Fraud, Waste, and Abuse in
HUD-Funded Programs.
b. Improve the Effectiveness of HUD
Programs Through Program Evaluations
and Performance Measurement.
6. Promote Participation of FaithBased and Community Organizations.
a. Strengthen the Capacity of FaithBased and Community Organizations.
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D. Authority
HUD’s authority for making funding
available under this NOFA is the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161). These programs are
undertaken under HUD’s research
authority under Title V of the Housing
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and Urban Development Act of 1970.
They are being implemented through
this NOFA which, among other things,
establishes the policies governing their
operation.
E. Modifications
Listed below are major modifications
from the Fiscal Year (FY) 2007 programfunding announcement:
1. A support letter from the doctoral
student’s institution will now be scored
under Factor 3, Institutional Support.
Applicants are now required to submit
the letter with the application. This
letter must provide details on what type
of assistance the institution will give to
the student to support the student’s
research.
2. Indirect cost rates cannot be
charged against this grant.
II. Award Information
In FY 2008, approximately $400,000
has been made available for the Office
of University Partnerships (OUP)
dissertation programs as follows:
A. Early Doctoral Student Research
Grant Program. Approximately
$100,000 will be made available for
funding under this program. The
maximum grant performance period is
12 months. The maximum amount that
can be requested to sponsor a doctoral
student is $15,000.
B. Doctoral Dissertation Research
Grant Program. Approximately
$300,000 will be made available for
funding under this program. The
maximum grant performance period is
24 months. The maximum amount that
can be requested to sponsor a doctoral
student is $25,000.
HUD intends to fund the highest
scoring EDSRG and DDRG doctoral
applications until all available funds are
awarded under each program. Once all
eligible applicants are selected for
award under the EDSRG, if funding is
left from the original funding allotted
for the EDSRG program due to an
insufficient number of eligible EDSRG
applicants, the remaining funds will be
made available to fund eligible DDRG
doctoral students that could not be
funded because all funds allotted under
the DDRG program have been utilized.
Similarly, once all eligible DDRG
applicants are selected for award, if any
funding allotted for the DDRG program
remains due to an insufficient number
of eligible DDRG applicants, the
remaining funds will be made available
to fund eligible EDSRG doctoral
students that could not be funded
because all EDSRG funds will be
utilized.
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III. Eligibility Information
A. Eligible Applicants. Institutions of
higher education accredited by a
national or regional accrediting agency
recognized by the U.S. Department of
Education that sponsor doctoral
students are eligible to apply. An
institution can sponsor more than one
doctoral student. Each student is
responsible for the completion of his or
her own application (with the assistance
of the institution) and must meet the
following program requirements:
1. Early Doctoral Student Research
Grant Program. Pre-candidacy doctoral
students applying for funding under this
program must meet the following
requirements:
a. Be a U.S. citizen or lawful
permanent resident (recipient of an
Alien Registration Recipient Card-Form
I–551, commonly referred to as a Green
Card) currently enrolled as a full-time
student in an accredited doctoral
program;
b. Have not taken the preliminary/
comprehensive examinations;
c. Have completed at least two
semesters or three terms of a doctoral
studies program (depending on the
course structure of the institution);
d. Have an assigned faculty advisor to
supervise the research manuscript.
2. Doctoral Dissertation Research
Grant Program. Doctoral students
applying for funding under this program
must meet the following requirements:
a. Be a U.S. citizen or lawful
permanent resident (recipient of an
Alien Registration Recipient Card-Form
I–551, commonly referred to as a Green
Card) currently enrolled in an
accredited doctoral program;
b. By the application deadline date,
the student’s dissertation proposal/
prospectus has been accepted by the full
dissertation committee
c. The student will have an assigned
dissertation advisor; and
d. By September 1, 2008, the student
will have satisfactorily completed all
other written and oral doctoral degree
requirements, including all
examinations, except the dissertation.
B. Cost Sharing or Matching. None
Required.
C. Other
1. Eligible Activities. Grant funds
awarded under this NOFA must be used
to support direct costs incurred in the
timely completion of the research
product. Eligible costs include stipends,
computer software, and purchase of
data, travel expenses to collect data,
transcription services, and
compensation for interviews.
2. Threshold Requirements
Applicable to All Applicants. All
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applicants and doctoral students must
comply with the threshold requirements
as defined in the General Section and
the requirements listed below.
Applications that do not meet these
requirements will be considered
ineligible for funding and will be
disqualified.
a. The doctoral student must meet the
eligibility requirement for the program
for which they are requesting funding as
defined in Section III.A;
b. University sponsorship. The
university shall enter into a Grant
Agreement with HUD that provides for
payment of the grant by HUD to the
university and from the university to the
approved doctoral student, and that
further provides all required
certifications and assurances; The
University shall agree to provide, as the
Principal Investigator under the Grant
Agreement, a faculty advisor or
chairperson of the doctoral student’s
dissertation committee who shall
supervise the student’s work under the
Grant Agreement;
c. The student’s institution must
provide a letter agreeing to support the
student;
d. The applicant may not request
more funding than the grant maximum
allocated for the program for which they
are requesting funding as outlined in
Section II;
e. Only one application package can
be submitted per doctoral student.
Students who have received funding in
the past are not eligible to receive
funding under the same program;
f. Applications must receive a
minimum score of 75 points to be
considered for funding;
g. The University (the official
applicant on behalf of the student) must
have a DUNS number to receive HUD
grant funds (See the General Section);
and
h. Electronic applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. eastern time on
the application dateline date.
IV. Application Instructions and
Submission Information
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A. Instructions to Download
Application Package
Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov Support Desk
toll-free (800) 518–GRANTS or e-mail
your questions to Support@Grants.gov.
Applicants must be registered to submit
an application via Grants.gov. See the
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General Section for information
regarding the registration process or ask
for registration information from the
Grants.gov Support Desk.
B. Application Content and Forms for
Submission
1. Application Content. Applications
must consist of the following elements:
table of contents, executive summary,
narrative for the rating factors, budget,
budget narrative, and forms. Applicants
that received a wavier of the electronic
application submission requirement
must submit their application in the
order below. Copies of the instructions
and all forms are available online at
https://www.grants.gov/applicants/
apply_for_grants.jsp.
a. SF–424, Application for Federal
Assistance. Please remember the
following:
(1) The name of the applicant for
these programs is the University. Please
make sure that the University’s address
is listed on this form (not the student’s
information);
(2) Include the name, title, address,
telephone number, facsimile number,
and e-mail address of the designated
contact person. This is the University
contact that will receive all pertinent
information from HUD regarding this
grant; therefore please ensure the
accuracy of the information;
(3) The total grant amount requested
for the total performance period of the
grant;
(4) The University’s Employer
Identification/Tax ID;
(5) The DUNS Number;
(6) The Catalog of Federal Domestic
Assistance Number for the program
from which you are requesting funding;
and
(a) Early Doctoral Student Research
Grant Program is 14.517.
(b) Doctoral Dissertation Research
Grant Program is 14.516.
(7) The signature of the Authorized
Organization Representative (AOR) who
by virtue of submitting an application
via Grants.gov has been authenticated
by the credential provider to submit
applications on behalf of the institution
and approved by the eBusiness Point of
Contact to submit an application via
Grants.gov. The AOR must be able to
make a legally binding agreement with
HUD. See the General Section for
further information.
b. Table of Contents.
c. Executive Summary (700 words or
less). The Executive Summary should,
at a minimum, include a summary of
the proposed research project that
addresses the following information:
(1) Specific purpose of the
manuscript/dissertation;
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(2) Methodology being used; and
(3) How the student meets the
eligibility criteria for the program from
which she/he is requesting funding.
In addition, include the following
information:
(1) Student’s address, telephone
number, facsimile number, and e-mail
address; and
(2) The faculty advisor’s name, title,
department, address, telephone number,
facsimile number, and e-mail address.
This person will serve as the Principal
Investigator for this grant.
d. Narrative statement addressing the
rating factors. HUD will use the
narrative response to the ‘‘Rating
Factors’’ to evaluate, rate, and rank
applications. This NOFA has four rating
factors that need to be addressed. The
narrative statement is the main source of
information. Therefore, it is very
important that the student becomes
fully familiar with the rating factors for
the program from which he/she is
requesting funding. The narrative
should be numbered in accordance with
each factor and subfactor. Please do not
repeat material in response to the four
factors; instead, focus on how well the
proposal responds to each of the factors.
Make sure to address each factor and
subfactor and provide sufficient
information about every element. Do not
include any individual’s Social Security
Numbers in this application. The
application narrative, bibliographies,
and any supporting references must not
exceed 15 pages in length (excluding
forms, assurances, budget narrative,
Table of Contents, Executive Summary,
and letter of support) and must be
submitted electronically and formatted
to fit an 81⁄2-by-11-inch paper, doublespaced, with one inch margins (for the
top, bottom, left, and right sides of the
document) and in standard Times New
Roman 12-point font. Each page must be
numbered and the name of the student
and university must be on each page.
The double-spacing requirement applies
to the narrative section of the
application (excluding references and
bibliographies). Note that although
submitting pages in excess of the page
limit will not disqualify the application,
HUD will not consider the information
on any excess page. This exclusion may
result in a lower score or failure to meet
a threshold requirement. All applicants
submitting electronic applications must
attach their narrative response to Rating
Factors 1–3 as one attachment. Please
do not attach your response to each
factor separately. Please follow the
instructions on use of zip files, file
extension, and file names in the General
Section. File names should not contain
spaces or special characters.
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e. Budget. The budget submission
must include the following:
(1) HUD–424–CB, ‘‘Grant Application
Detailed Budget.’’ This budget form
shows the total budget by year and by
line item for the program activities to be
carried out with the proposed HUD
grant. Each year of the program should
be presented separately.
Make sure that the amount shown on
the SF–424, HUD–424–CB, and budget
narrative are consistent and the budget
totals are correct. Remember to check
addition in totaling the categories on the
HUD–424–CB form so that all items are
included in the total. The budget form
must be fully completed. If there is any
inconsistency between any required
forms and/or budget narrative, the
HUD–424–CB will be used. If this
correction puts an application over the
grant maximum, the doctoral student
will not be able to correct the amount
requested and the application will be
disqualified. If an application is selected
for award, the applicant may be
required to provide greater specificity to
the budget during grant agreement
negotiations.
(2) Budget Narrative. A narrative must
be submitted that explains how the
doctoral student arrived at the cost
estimate for each line item. The
proposed cost should be reasonable for
the work to be performed and consistent
with rates established for the level of
expertise required to perform the work
proposed.
(3) Indirect cost. Indirect cost rates
cannot be charged under these
programs.
f. Appendix. The appendix section of
an application must not exceed five (5)
pages in length (excluding forms, budget
narrative, and assurances). Each page
must include the applicant’s name and
be numbered. An applicant SHOULD
NOT submit resumes/curriculum vitas,
or other back-up materials to
supplement the application’s narrative.
If this information is included, it will
not be considered during the review
process. The additional items will also
slow the transmission of your
application.
2. Forms. The following forms are
required for submission. All required
forms are contained in the electronic
application package. However, doctoral
students receiving a waiver of the
electronic submission requirements that
are submitting a paper copy of the
application must place all required
forms in this section.
a. SF–424 Supplement, Survey on
Ensuring Equal Opportunities for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov);
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b. SF–LLL, Disclosure of Lobbying
Activities, if applicable;
c. HUD–27300, Questionnaire for
HUD’s Removal of Regulatory Barriers
(‘‘HUD Communities Initiative Form’’
on Grants.gov), if applicable;
d. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov), if applicable;
e. HUD–2993, Acknowledgement of
Applicant Receipt. Complete this form
only if you have received a waiver to the
electronic application submission
requirement. Applicants are not
required to include this form;
f. HUD–2994–A, You Are Our Client!
Grant Applicant Survey. Applicants are
not required to complete this form;
g. HUD–96010, Program Outcome
Logic Model; and
h. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov). This form must be used as
the cover page to transmit third party
documents and other information.
Applicants are advised to download the
application package and complete the
SF–424, which will pre-populate the
Transmittal Cover page. The Transmittal
Cover page will contain a unique
identifier embedded in the page that
will help HUD associate your faxed
materials to your application. Please
download the cover page and then make
multiple copies to provide to any of the
entities responsible for submitting faxed
materials to HUD on your behalf. Please
do not use your own fax cover sheet.
HUD will not read any faxes that are
sent without the HUD–96011 fax
transmittal cover page.
3. Certifications and Assurances.
Please read the General Section for
detailed information on all
Certifications and Assurances. All
applications submitted through
Grants.gov constitute an
acknowledgement and agreement to all
required certifications and assurances.
C. Submission Dates and Times
A complete application package must
be received and validated electronically
by the Grants.gov portal no later than
11:59:59 p.m. eastern time on June 12,
2008, the application deadline date. In
an effort to address any issues with
transmission of your application,
applicants are strongly encouraged to
submit their applications at least 48 to
72 hours prior to the application
deadline. This will allow an applicant
enough time to make the necessary
adjustments to meet the deadline in the
event Grants.gov rejects the application.
Please see the General Section for
further instructions. Electronic faxes
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using the Facsimile Transmittal Cover
Sheet (Form HUD–96011) contained in
the electronic application must be
received no later than 11:59:59 p.m.
eastern time on the application deadline
date.
D. Intergovernmental Review
These programs are excluded from the
Intergovernmental Review process.
E. Funding Restrictions
1. Funding will only be provided to
doctoral students who meet the
standards for eligible applicants
outlined in Section III. A. under the
program for which they are requesting
funding.
2. Grant funds awarded for programs
under this NOFA may not be used to
pay for tuition, computer hardware, or
meals.
3. Indirect cost rates and honorariums
cannot be charged against grants under
this program.
4. Institutions that have had
previously awarded grants under these
programs terminated for nonperformance and have outstanding
funds owed to HUD resulting from the
termination, will be excluded from
competition until the outstanding funds
are repaid. (Applicants must comply
with the Delinquent Federal Debt
Requirement as defined in the General
Section).
5. Early Doctoral Student Research
Grant (EDSRG) Program. Three
thousand dollars of the grant funds will
be held until the doctoral student’s
research manuscript has been
completed and accepted for
presentation at a conference or
publication in a refereed journal by the
end of the grant period, or a committee
of three faculty members (including the
faculty sponsor, as the principal
investigator of the grant) has determined
and certified to HUD that the
manuscript is of high quality and
worthy of submission to academic
conferences or journals, and two copies
of the research product and a CD–ROM
are submitted to HUD in its final
version.
6. Doctoral Dissertation Research
Grant (DDRG) Program. Six thousand
dollars of the grant funds will be held
until the doctoral student’s dissertation
has been completed, approved by the
committee, and two final copies and a
CD–Rom are submitted to HUD in its
final version.
F. Other Submission Requirements
1. Application Submission and
Receipt Procedure. Please read the
General Section carefully and
completely for the electronic
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submission and receipt procedures for
all applications because failure to
comply may disqualify a doctoral
student’s application.
2. Waiver of Electronic Submission
Requirements. Applicants should
submit their waiver requests in writing
using e-mail or fax. Waiver requests
must be submitted no later than 15 days
prior to the application deadline date
and should be submitted to: Susan
Brunson, Office of University
Partnerships, E-mail:
Susan.S.Brunson@hud.gov, Fax: (202)
708–0309.
Paper applications will not be
accepted from applicants that have not
been granted a waiver. If an applicant is
granted a waiver, the Office of
University Partnerships (OUP) will
provide instructions for submission. All
applicants submitting applications in
paper format must have received a
waiver to the electronic application
submission requirement and the
application must be received by HUD on
or before the application deadline date.
All paper applications must be
submitted on 81⁄2-by-11-inch paper,
double-spaced on one side of the paper,
with one inch margins (for the top,
bottom, left, and right sides of the
document) and printed in standard
Times New Roman 12-point font.
V. Application Review Information
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A. Criteria
1. Rating Factor 1: Capacity to do the
Research (25 Points). In reviewing this
factor, HUD will determine the extent to
which the doctoral student clearly
addresses the following:
a. Describe the skills and expertise
you possess to conduct research.
Research skills and expertise will be
judged in terms of how recent they are.
Research skills and expertise developed
within the last two (2) years will be
considered recent.
b. Describe the knowledge and
experience you possess to undertake the
proposed research hypotheses.
Knowledge and experience will be
judged in terms of how relevant it is to
the research proposed (e.g., course
work, teaching, research projects, and
presentations). Knowledge and
experience developed within the last
five (5) years in the area of the proposed
research will be considered relevant.
c. Provide a detailed list that outlines
the preliminary steps that were taken
(e.g., literature review, research
hypotheses, questions to be answered)
to identify the proposed manuscript/
dissertation topic/hypotheses.
2. Rating Factor 2: Need for the
Research (15 Points). This factor
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addresses the extent to which there is a
need and a demand for funding the
proposed research. HUD encourages
doctoral students to undertake research
that will assist the Department in
implementing its policy priorities and
which help the Department achieve its
goals and objectives in FY2008. In
reviewing this factor, HUD will
determine the extent to which the
doctoral student clearly addresses the
following:
a. Describe the need for funding the
proposed research manuscript/
dissertation (i.e., based on questions
derived from identified gaps in the
literature, and/or knowledge from
professional practice).
b. Discuss the results or findings the
proposed research manuscript/
dissertation is expected to produce and
explain why the information will be
generally accepted by researchers and
practitioners in your field and other
related disciplines.
c. Explain the direct relationship
between the proposed manuscript/
dissertation and at least one of HUD’s
annual goals and objectives (i.e., the
research that will be produced could
have an effect on HUD’s strategic goals
and programs and policies to achieve
these goals). For a full list and
explanation of the annual goals and
objectives, please refer to the General
Section.
3. Rating Factor 3: Soundness of
Approach (50 Points). This factor
addresses the relationship between the
need proposed in Factor 2, the quality
and effectiveness of the proposed
research and methodology and the
actions regarding HUD’s policy
priorities. This factor will be evaluated
based on the extent to which the
proposed work plan will demonstrate
the following:
a. (22 Points) Quality of Research.
(1) State the proposed research
question/hypotheses and how it relates
to the need you described in Factor 2;
(2) Describe in detail the proposed
research design as it relates to the
question/hypotheses stated above;
(3) Explain how the proposed
methodology will be used to complete
the proposed manuscript/dissertation;
(4) Discuss why you think the
research design and methodology
proposed is most appropriate and will
produce data and information that will
successfully answer the research
hypothesis;
(5) Identify potential obstacles in
completing the research and discuss
how they will be handled. If your
research is dependent on any data
sources that are not readily obtainable
and require obtaining permission to
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access them, please outline the
alternatives that will be utilized to
complete the research should access to
the data sources not be obtained; and
(6) Describe the quality assurance
mechanisms that will be integrated into
the proposed research design to ensure
the validity and quality of the results.
b. (20 Points) Specific Activities. The
work plan must identify all the major
tasks/benchmarks involved in
completing the proposed research. The
tasks/benchmarks must be presented in
a logical sequence of steps and phases,
with individual tasks described for
each, as well as plans for data
management and analysis.
(1) Indicate the sequence in which
these tasks/benchmarks will be
performed;
(2) The sequence and duration of this
effort should be presented in quarterly
(3 month) intervals for the entire life of
the grant (use of a milestone chart to
present this information is
recommended);
(3) Describe the plan that will be used
to manage and analyze the data; and
(4) Identify any key individuals
assisting in the proposed activities.
Efforts on the part of the doctoral
student who proposes extremely
complex and time-consuming data
collection efforts (e.g., major
longitudinal studies or a very large
number of site visits within the grant
period) will be determined less feasible
for completion within the allotted grant
performance period. For example, if the
proposed methodology is based on
information that may not be publicly
available until after the end of the grant
period (e.g., Census information), or a
data collection plan that will take longer
than the allotted grant performance
period, zero points will be awarded for
this factor.
The major tasks and benchmarks/
deliverables identified must be
consistent with those present on the
HUD–96010, Program Outcome Logic
Model.
c. (2 Points) HUD Policy Priorities. As
described in the General Section, to earn
points under this subfactor, HUD
requires applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and that help the Department achieve its
goals and objectives in FY 2009. In
addressing this subfactor, HUD will
evaluate the extent to which a program
will further and support HUD priorities.
The quality of the responses provided to
one or more of HUD’s priorities will
determine the score an applicant can
receive. Applicants must describe how
each policy priority is addressed.
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Applicants that just list a priority will
receive no points.
The total number of points an
applicant can receive under this
subfactor is two (2). Each policy priority
addressed has a point value of one (1)
point, with the exception of the policy
priority related to removal of regulatory
barriers to affordable housing, which
has a value of up to two (2) points. To
receive these two (2) points, an
applicant must: (1) Submit either Part A
or Part B (not both) of completed
questionnaire, HUD–27300, ‘‘HUD’s
Initiative on Removal of Regulatory
Barriers,’’ found in the General Section;
(2) include appropriate documentation;
(3) identify a point of contact; and (4)
indicate how this priority will be
addressed. It is up to the applicant to
determine which of the policy priorities
they will address in order to receive the
available two (2) points.
d. (3 Points) Dissemination Strategies.
In reviewing this subfactor, HUD will
assess the doctoral student’s ability to
disseminate results of the research.
Describe your plan to disseminate the
research. Common dissemination
strategies include proposing to present
the research at academic and
professional conferences, publishing
research in peer-reviewed academic
journals or research briefs and editorials
in trade publications, issuing press
releases, targeted mailings, use of Web
sites, e-mail, list-serves, and other
efforts intended to target findings to a
relevant audience of researchers, policy
makers and practitioners.
e. (3 Points) Institutional Support.
This subfactor addresses the student’s
ability to secure support from their
institution. The student must provide a
support letter from the institution that
details and outlines the specific types of
support/resources the institution will
provide to support the student’s
research (i.e., labor cost to transcribe
interviews, assistance with cost
associated with data collection, student
workspace, etc.). This support must be
in addition to what is provided to all
PhD. students. The letter must also
describe the dollar value of the in-kind
goods and/or service committed. This
letter must be included with the
application at the time of submission
and be signed by the appropriate
executive officer/official authorized at
the University.
4. Rating Factor 4. Achieving Results
and Program Evaluation (10 Points).
This factor reflects HUD’s goal to
embrace high standards of management
and accountability. It measures the
student’s commitment to assess their
performance to complete their proposed
research within the grant performance
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period. Students are required to develop
an effective, quantifiable, outcome
oriented evaluation plan for measuring
performance and determining the
outputs to achieve their proposed
outcome(s). The Program Outcome
Logic Model is a summary of the
narrative statements presented in
Factors 1 through 3. Therefore, it should
be consistent with the information
contained in the narrative statements.
In evaluating this factor, HUD will
assess the extent to which the applicant
demonstrates how results of the project
will be measured as outlined in the
proposed work plan. To meet this factor
requirement, applicants must submit a
completed HUD–96010, ‘‘HUD Program
Outcome Logic Model.’’ Applicants
must select from the list of activities and
outcomes to determine their specific
methods and measures that will be used
to assess progress and evaluate program
effectiveness. If an item is not found on
the list of activities or outcomes,
applicants can select ‘‘other’’ and then
insert the activity and/or outcome and
unit of measurement. Applicants can
use the ‘‘other’’ option for up to three
activities and three outcomes. See the
instructions tab in the Logic Model for
further details. HUD will not accept
activities or outcomes selected as
‘‘other’’ that do not contain an identified
statement of the activities/outcomes or
units of measurement. Utilizing this
form will help grantees to ensure that
performance measures are being met
and they are establishing achievable
realistic goals.
a. Program Outcome Logic Model
instructions (using a Microsoft ExcelTM
form) are provided in the forms
appended to the Instruction Download
from https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants that do
not have access to Microsoft ExcelTM
should contact the NOFA Information
Center at (800) HUD–8929. Individuals
with hearing or speech impairments
may access this number via the toll-free
Federal Information Relay Service at
(800) 877–8339 and/or The Center for
Applied Management Practices at (717)
730–3705 (this is not a toll-free
number).
Note: A narrative response is not required
for this factor as all applicants must use the
logic model form to respond to this factor.
However, if a narrative is included, these
pages will be included in the page count.
HUD has developed a new approach to
completing this form. Applicants should also
review the Program Outcome Logic Model
training, which can be found online at:
https://www.hud.gov/Webcasts/index.cfm.
b. HUD will review the outputs and
outcomes in relation to the needs
identified. ‘‘Outcomes’’ are ultimate
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goals. A student must clearly identify
the outcomes to be measured and
achieved. Examples of outcomes are the
completion of the research
manU.S.C.ript/dissertation, the
cultivation of research skills to the
student, the plan to disseminate the
research, and the benefits of the
research study to HUD’s policy
priorities and annual goals and
objectives.
In addition, a student must establish
outputs that lead to the ultimate
achievement of the outcomes.
‘‘Outputs’’ are the direct benchmarks
and indicators that will allow a student
to measure their performance.
Performance indicators should be
objectively quantifiable and measure
actual achievements. At a minimum, an
applicant must address the following
activities in the evaluation plan:
(1) Identify benchmarks that will be
used to track the progress of your study;
and
(2) Indicate the sequence in which
tasks will be performed.
Students must also reference policy
priorities, as stated in your response to
Factor 3, and relate them to the project’s
goals, as appropriate.
HUD will evaluate the Program
Outcome Logic Model in accordance
with the matrix provided in Attachment
1 of the General Section.
B. Review and Selection Process
1. Application Selection Process.
Two types of reviews will be
conducted:
a. A threshold review to determine an
applicant’s basic eligibility; and
b. A technical review for all
applications that pass the threshold
review to rate and rank the application
based on the ‘‘Rating Factors’’ listed in
Section V.A.
Only those applications that pass the
threshold review will receive a
technical review and be rated and
ranked.
2. Rating Panels. To review and rate
applications, HUD may establish panels
that may include experts or consultants
not currently employed by HUD. These
individuals may be included to obtain
certain expertise.
3. Ranking. In order to be funded, an
application must receive a minimum
score of 75 points out of a possible 100
for Factors 1 through 4. The RC/EZ/ECII communities’ two bonus points
described in the General Section do not
apply to this NOFA. HUD will fund
applications under each program in
rank order, until all available program
funds are awarded. If two or more
applications have the same number of
points, the application with the higher
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points for Factor 3, shall be selected. If
there is still a tie, the application with
the higher points for Factor 2, shall be
selected. HUD reserves the right to
reduce the amount of funding requested
in order to fund as many highly ranked
applications as possible. Additionally, if
funds remain after funding the highest
ranked applications, HUD may fund
part of the next highest-ranking
application. If an applicant turns down
the award offer, HUD will make an offer
to the next highest-ranking application.
4. Correction to Deficient
Applications. See the General Section.
C. Anticipated Announcement and
Award Dates
Announcements of awards are
anticipated on or before September 30,
2008.
VI. Award Administration Information
A. Award Notices
After all selections have been made,
HUD will notify all winning applicants
(not students) in writing. HUD may
require winning applicants to
participate in additional negotiations
before receiving an official award. For
further discussion on this matter, please
refer to the General Section.
B. Administrative and National Policy
Requirements. Refer to the General
Section
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1. Debriefing. The General Section
provides the procedures for requesting a
debriefing. All requests for debriefings
must be made in writing and submitted
within 30 days of receipt of comments
to Susan Brunson, Office of University
Partnerships, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 8106, Washington,
DC 20410–6000. Applicants may also
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write to Ms. Brunson via e-mail at
Susan.S.Brunson@hud.gov.
2. Environmental Requirements. The
provision of assistance under these
programs is categorically excluded from
environmental review under the
National Environmental Policy Act of
1969 (42 U.S.C. 4321) and not subject to
compliance actions for related
environmental authorities under 24 CFR
50.19(b)(1) and (b)(9).
3. Administrative. Grants awarded
under this NOFA will be governed by
the provisions of 24 CFR part 84 (Grants
and Agreements with Institutions of
Higher Education, Hospitals, and Other
Non-Profit Organizations), OMB
Circular A–21 (Cost Principles for
Educational Institutions) and OMB
Circular A–133 (Audits of States, Local
Governments, and Non-Profit
Organizations). Applicants can access
the OMB circulars at the White House
Web site at: https://www.whitehouse.gov/
omb/circulars/.
C. Reporting Requirements
All doctoral students that receive
grant funds under this program NOFA
are required to submit a report and
Program Outcome Logic Model halfway
through the grant period, on the
progress to date that has been made
toward completion of the research
product and the likelihood that it will
be completed on time.
At the end of the grant performance
period doctoral students must submit to
HUD two copies and a CD-Rom of the
approved manuscript/dissertation in its
final version and a final complete
Program Outcome Logic Model. Titles of
the manuscript/dissertation must not be
changed from the title awarded unless
prior approval has been received from
HUD.
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VII. Agency Contacts
Doctoral students may contact Susan
Brunson, Office of University
Partnerships at (202) 402–3852 or
Sherone Ivey at (202) 402–4200. Persons
with speech or hearing impairments
may call the Federal Information Relay
Service TTY at 800–877–8339. Except
for the ‘‘800’’ number, these telephone
numbers are not toll-free. Students may
also reach Ms. Brunson via e-mail at
Susan.S.Brunson@hud.gov and/or
Sherone Ivey at Sherone.Ivey@hud.gov.
VIII. Other Information: Paperwork
Reduction Act
The information collection
requirements contained in this
document have been approved by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501–3520) and
assigned OMB control number 2528–
0216 (for the Early Doctoral Student
Research Grant Program) and 2528–0213
(for the Doctoral Dissertation Research
Grant Program). In accordance with the
Paperwork Reduction Act, HUD may not
conduct or sponsor, and a person is not
required to respond to, a collection of
information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 44 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application, semi-annual
reports, and final report. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Fair Housing Initiatives Program
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Fair Housing and Equal
Opportunity.
B. Funding Opportunity Title: Fair
Housing Initiatives Program (FHIP).
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: The
OMB Approval Number is 2529–0033.
The Federal Register number for this
NOFA is FR–5200–N–11.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): Private
Enforcement Initiative (PEI); Education
and Outreach Initiative (EOI) 14.408.
F. Dates: The application deadline
date shall be on or before July 9, 2008.
Applications must be received and
validated by Grants.gov no later than
11:59:59 pm on the application deadline
date. Please see the General Section of
the SuperNOFA (the General Section)
published March 19, 2008 (73 FR
14882), for information on electronic
deadline and timeliness requirements.
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G. Optional, Additional Overview
Content Information
1. Funding Breakdown. This year
there are three initiatives: Private
Enforcement, Education and Outreach,
and the Fair Housing Organization
Initiatives. The following is a
breakdown of each Initiative (please see
the chart located in Section III.A. of this
NOFA for more information on each of
these components):
a. Private Enforcement Initiative (PEI)
(1) General Component, and
(2) Performance Based Funding
Component
b. Education and Outreach Initiative
(EOI)
(1) Regional/Local/Community-Based
(a) General Component
(b) Clinical Law School Component.
This Component provides legal
practitioners with training in the area of
fair housing. Eligible applicants are law
schools accredited by the American Bar
Association. The component is for the
development and implementation of a
legal curriculum that relates to fair
housing.
(2) National-Based Program: National
Media Campaign Component. There are
two components under PEI (General and
Performance Based Funding
Components). Three under EOI
(General, Clinical Law School, and
National Med Campaign Components).
c. Fair Housing Organizations
Initiative (FHOI). This initiative is to
develop or expand the ability of existing
eligible organizations to provide fair
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housing enforcement and to establish
new fair housing enforcement
organizations.
Continued Development Component.
This component provides funding to
QFHOs, FHOS, and Nonprofit groups
organizing to build their capacity to
provide fair housing enforcement. Only
applicants who were sponsored under
previous FHOI Establishing New
Organizations component grants may
apply under the Continued
Development Component.
2. Electronic Applications. For
FY2008, FHIP electronic applications
will be available on https://
www.Grants.gov//
Fand_grant_opportunities.jsp and
https://www.grants.gov//
Apply_for_grants.jsp. For further
instructions on electronic application
submission requirements using
Grants.gov, please read the General
Section.
3. Fair Housing Initiatives Program
(FHIP) Funding. FHIP funds are used to
increase compliance with the Fair
Housing Act (the Act) and with
substantially equivalent State and local
fair housing laws. Approximately
$22,800,000 in FY2008 funds and any
potential recapture is allocated to three
(3) initiatives as follows:
a. Private Enforcement Initiative (PEI)
$19,000,000;
b. Education and Outreach Initiative
(EOI) $2,800,000;
c. Fair Housing Organizations
Initiative (FHOI) $1,000,000.
4. Award Agreements. HUD expects to
award a cost reimbursable cooperative
agreement or grant agreement to each
applicant selected for award. Upon
completion of negotiations, HUD
reserves the right to use the funding
instrument it determines is most
appropriate.
5. Eligible Applicants. Eligible
applicants are Qualified Fair Housing
Enforcement Organizations (QFHOs)
and Fair Housing Enforcement
Organizations (FHOs), see 24 CFR
125.103; public or private, for-profit or
not-for-profit organizations or
institutions and other public or private
entities that are formulating or carrying
out programs to prevent or eliminate
discriminatory housing practices
(including entities that will be
established as a result of receiving an
award under this FHIP NOFA); agencies
of State or local governments; and
agencies that participate in the Fair
Housing Assistance Program (FHAP).
For the EOI National Program, eligible
applicants are QFHOs, other fair
housing enforcement organizations, and
other non-profit organizations
representing groups of persons
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protected under title VIII of the Civil
Rights Act of 1968.
6. Private Enforcement Initiative—
Performance-Based Funding
Component.
(a) Applicants awarded PBFC funding
in FY 2006 and 2007 are not eligible to
submit applications for additional PEI
funding for a three-year period based
upon the fiscal year in which the grant
was awarded.
(b) Applicants awarded funding in FY
2008 under this component will be
eligible to apply for additional PEI
funding three fiscal years from the date
the grant is awarded, subject to
appropriations.
(c) If a grantee’s performance is
assessed by the HUD Government
Technical Representative (GTR) as
anything less than ‘‘Excellent’’, then the
grantee is both:
(i) Prohibited from drawing down
funds on their current grant, and
(ii) Prohibited from receiving PBFC
funding in the second or third grant year
if applicable. Applicants selected for
funding under the PBFC will be
required to submit a Statement of Work
(SOW) and a separate budget for each
actual year of the agency’s activities, for
a period of three fiscal years
commensurate with the level of funding
and based upon appropriations.
7. Start Date. For planning purposes,
assume a start date no later than October
19, 2008.
Full Text Of Announcement
I. Funding Opportunity Description
Authority. Section 561 of the Housing
and Community Development Act of
1987, as amended, (42 U.S.C. 3616)
established FHIP. The implementing
regulations are found at 24 CFR Part
125. If you are interested in applying for
funding under the FHIP, please review
carefully the General Section of the
SuperNOFA (hereafter, the General
Section), the FHIP Authorizing Statute
(Sec. 561 of the Housing and
Community Development Act of 1987,
as amended), and the FHIP Regulations
(24 CFR 125.103–501).
A. FHIP Initiatives and Components
The FHIP assists fair housing
activities that increase compliance with
the Fair Housing Act and with
substantially equivalent fair housing
laws administered by State and local
government agencies under the Fair
Housing Assistance Program (FHAP).
Recipients of FHIP funding are obliged
to affirmatively further fair housing.
Under the General Section, applicants
for FHIP funds must address their
obligation to affirmatively further fair
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housing in the application. Applicants
must address housing discrimination
covered by the Act. Consistent with the
Department’s FHIP rule at 24 CFR
125.105, applicants must describe
practices in the proposed service area
that adversely affect the achievement of
the goal of fair housing; specify
activities to address these adverse
practices, to be conducted with FHIP
funds including the final product(s)
and/or any reports to be produced; and
describe the expected long-term results.
Applicants will provide this
information in their responses to the
Rating Factors or by a separate
affirmatively furthering fair housing
statement.
1. Private Enforcement Initiative (PEI).
This Initiative assists private, taxexempt fair housing enforcement
organizations in the investigation and
enforcement of alleged violations of the
Act and substantially equivalent State
and local fair housing laws. There are
two components under this Initiative:
the General Component and the
Performance-Based Funding
Component.
2. Education and Outreach Initiative
(EOI). This Initiative assists
organizations that inform the general
public about their rights and obligations
under the Act and substantially
equivalent State and local fair housing
laws. Under this Initiative, there are two
programs with a total of three
components. They are the EOI—
Regional/Local/Community-Based
Program (R/L/C–B), General Component
and Clinical Law School Component,
and the EOI—National-Based Program;
National-Media Campaign Component.
EOI applicants are required to
describe a referral process that will
result in referral of fair housing
complaints to HUD or Fair Housing
Assistance Program (FHAP)
substantially equivalent agencies. If
funded, the grantee will be required to
develop and implement the complaint
referral process referenced in the
application.
3. Fair Housing Organization
Initiative (FHOI) This component
provides funding to QFHOs, FHOs, and
nonprofit groups organizing to build
their capacity to provide fair housing
enforcement. Only applicants who were
sponsored under previous FHOI
Establishing New Organizations
Component grants may apply under the
Continued Development Component.
B. Other
1. Program Definitions. The
definitions that apply to this FHIP
section of the NOFA are:
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a. Broad-based proposals are those
that address more than one type of
housing transaction covered under the
Act. Examples of covered housing
transactions include the rental, sales, or
financing of housing. (See also Full
Service Projects below.)
b. Complainant means any person,
including the Assistant Secretary for
Fair Housing and Equal Opportunity at
HUD, who files a complaint under
Section 810 of the Fair Housing Act.
c. Disability Advocacy Groups means
organizations that traditionally have
advocated for the civil rights of persons
with disabilities. This would include
organizations such as Independent
Living Centers and cross-disability legal
services groups. Such organizations
must be experienced in providing
services to persons with a broad range
of disabilities, including physical,
cognitive, and psychiatric/mental
disabilities. Such organizations must
demonstrate actual involvement of
persons with disabilities throughout
their activities, including on staff and
board levels.
d. Enforcement proposals are
potential complaints under the Act that
are timely, jurisdictional, and welldeveloped, and that could reasonably be
expected to become enforcement actions
if an impartial investigation found
evidence supporting the allegations and
the case proceeded to a resolution with
HUD or FHAP agency involvement.
e. Fair Housing Act means Title VIII
of the Civil Rights Act of 1968 as
amended by the Fair Housing
Amendments Act of 1988 (42 U.S.C.
3600–3620).
f. Fair Housing Assistance Program
(FHAP) agencies as described in 24 CFR
part 115 mean State and local fair
housing enforcement government
agencies that receive FHAP funds to
administer laws deemed substantially
equivalent to the Act.
g. Fair Housing Enforcement
Organization (FHO) means an
organization engaged in fair housing
activities as defined in 24 CFR 125.103.
h. Full-service projects must include
the following enforcement-related
activities in the project application:
Interviewing potential victims of
discrimination; taking complaints;
testing; evaluating testing results;
conducting preliminary investigations;
conducting mediation; enforcing
meritorious claims through litigation or
referral to administrative enforcement
agencies; and disseminating information
about fair housing laws.
i. Grassroots organizations see,
General Section of the SuperNOFA.
j. Jurisdiction under the Act is
established when the complaint is
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27119
timely filed; the complainant has
standing; the respondent and the
dwelling involved (where the complaint
involves a provision or denial of a
dwelling) is covered by the Act; and the
subject matter and the basis of the
alleged discrimination constitute illegal
practices as defined by the Act.
k. Meritorious claims means
enforcement activities by an
organization that resulted in lawsuits,
consent decrees, legal settlements, HUD
or substantially equivalent agency
(under 25 CFR 115.6) conciliations and
organization initiated settlements with
the outcome of monetary awards for
compensatory and/or punitive damages
to plaintiffs or complaining parties, or
other affirmative relief, including the
provision of housing (24 CFR 125.103).
l. Mortgages with unacceptable terms
or conditions or resulting from
unacceptable practices means a
mortgage or a group or category of
mortgages with one or more terms or
conditions as specified under 24 CFR
81.2.
m. Operating budget means an
organization’s total planned budget
expenditures from all sources, including
the value of in-kind and monetary
contributions, in the period for which
funding is requested.
n. Qualified Fair Housing
Enforcement Organization (QFHO)
means an organization engaged in fair
housing activities as defined in 24 CFR
125.103.
o. Regional/Local/Community-Based
Activities are defined at 24 CFR
125.301(a) and (d).
p. Rural Areas means any of the
following:
(1) A non-urban place having fewer
than 2,500 inhabitants (within or
outside of the metropolitan areas).
(2) A county or parish with an urban
population of 20,000 or fewer
inhabitants or less.
(3) Territory, including its persons
and housing units, in rural portions of
‘‘extended cities.’’ The Census Bureau
identifies the rural portions of extended
cities.
(4) Open country that is not part of or
associated with an urban area. The
USDA describes ‘‘open country’’ as a
site separated by open space from any
adjacent densely populated urban area.
Open space includes undeveloped land,
agricultural land, or sparsely settled
areas, but does not include physical
barriers (such as rivers and canals),
public parks, commercial and industrial
developments, small areas reserved for
recreational purposes, or open space set
aside for future development.
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(5) Any place with a population not
in excess of 20,000 and not located in
a Metropolitan Statistical Area.
q. Statement of Work (SOW) means a
document that accurately reflects all the
tasks necessary to do the work, all the
steps needed for good management
control and specificity regarding work
to be done and deliverables, and that
provides a basis for mutual
understanding of the requirements and
tasks.
r. Technical Evaluation Panel (TEP)
means a panel whose mission is to
accomplish sound, impartial and
comprehensive evaluation of proposals
consistent with the guidelines of the
Notice of Funding Availability.
s. Traditional Civil Rights
Organizations mean non-profit
organizations or institutions and/or
private entities with a history and
primary mission of securing Federal
civil rights protection for groups and
individuals protected under the Act or
substantially equivalent State or local
laws and that are engaged in programs
to reduce discriminatory housing
practices.
t. Underserved Areas mean
jurisdictions where there are no Fair
Housing Initiatives Program or Fair
Housing Assistance Program agencies
and where either no public or private
fair housing enforcement organizations
exist or the jurisdiction is not
sufficiently served by one or more
public or private enforcement fair
housing organizations and there is a
need for service.
u. Underserved Populations mean
groups of individuals who fall within
one or more of the categories protected
under the Act and who are:
(1) Of an immigrant population
(especially racial and ethnic minorities
who are no English-speaking or limited
English proficient);
Initiative/Component
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Private Enforcement Initiative
(PEI)—General
Component:
Assists private, tax-exempt fair
housing enforcement organizations in the investigation and
enforcement of alleged violations of the Fair Housing Act
and substantially equivalent
State and local fair housing
laws.
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(2) In rural populations,
(3) The homeless,
(4) Persons with disabilities (e.g.,
physical or mental) who can be
historically documented to have been
subject to discriminatory practices not
having been the focus of Federal, State
or local fair housing enforcement efforts,
or
(5) Persons in areas that are heavily
impacted with minorities and there is
inadequate protection and ability to
provide service from the State or local
government or private fair housing
organizations.
II. Award Information
For Fiscal Year 2008, $24,000,000 is
appropriated for the Fair Housing
Initiatives Program (FHIP). This
appropriated amount may be
supplemented by recaptured FHIP funds
awarded in previous years. Of this
amount, approximately $22,800,000 is
being made available on a competitive
basis to eligible organizations
responding to this FHIP NOFA. See the
chart in Section III.A. for a program
breakdown by Initiative/Component,
eligible applicant, funding, and project
period.
A. Award Instrument. The type of
funding instrument HUD may offer a
successful applicant which sets forth
the relationship between HUD and the
awardee will be a grant or cooperative
agreement, where the principal purpose
is the transfer of funds, property,
services, or anything of value to the
awardee to accomplish an eligible
public purpose. The agreement will
identify the eligible activities to be
undertaken, financial controls, and
special conditions, including sanctions
for violations of the agreement. HUD
will determine the type of instrument
under which the award will be made
and monitor progress to ensure that the
Allocation amount
available
$4,000,000
Jkt 214001
Applicant eligibility
Project period
Fair Housing Enforcement Organizations (FHOs) with at least
one year of experience in
complaint intake, complaint investigation, testing for fair
housing violations, and meritorious claims in the two years
prior to the filing of the application (24 CFR 125.401(b)(2)
and Qualified Fair Housing Enforcement
Organizations
(QFHOs) with at least two
years of enforcement related
experience as noted above,
and meritorious claims in the
three years prior to filing this
application (24 CFR 125.103).
grantee has achieved the objectives set
out in the agreement. Failure to meet
such objectives may be the basis for
HUD determining the awardee to be in
default of the grant or cooperative
agreement and exercising available
sanctions, including suspension,
termination, and/or the recapture of
funds. Also, HUD may refer violations
or suspected violations to enforcement
offices within HUD, the Department of
Justice, or other enforcement
authorities.
If funds are awarded as a Cooperative
Agreement, HUD will also exercise the
right to have substantial involvement by
conducting quarterly reviews and
approval of all proposed deliverables
documented in the applicant’s Work
Plan or Statement of Work (SOW), and
determining whether the agency meets
all certification and assurance
requirements. HUD will conduct this
performance assessment, in part, by
using the Logic Model (HUD–96010)
submitted by the applicant and
approved by HUD in the award
agreement (Rating Factor 5). If upon
completion of this assessment by the
Government Technical Representative
(GTR) a determination is made that the
quarterly requirements have not been
met, the grantee will be obligated to
provide additional information or make
modifications to its work plan and
activities, as necessary, in a timeframe
to be established by the GTR.
B. Project Starting Period. For
planning purposes, assume a start date
no later than October 19, 2008.
III. Eligibility Information
A. Eligible Applicants and Activities
The following chart details each FHIP
Initiative/Component and the
approximate Funding Available along
with Eligible Applicants and Activities:
12–18 months ..
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Award caps
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$275,000
12MYN2
Applicant eligible activities
Eligible activities include: (1)
Complaint intake of allegations
of housing discrimination, testing, evaluating testing results,
or providing other investigative
and complaint support for administrative and judicial enforcement of fair housing laws;
(2) Investigation of individual
complaints and systemic housing discrimination for further
enforcement processing by
HUD through testing and other
investigative methods; (3) Mediation or other voluntary resolution of allegations of fair
housing discrimination after a
complaint has been filed; and
(4) litigating fair housing cases
including procuring expert witnesses.
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Initiative/Component
Allocation amount
available
Applicant eligibility
Project period
Award caps
Applicant eligible activities
QFHOs (with at least two years
of enforcement related experience) who have (1) received
excellent performance reviews
for FHIP PEI awards made in
two FYs (FY pertains to the
year for which the funding was
appropriated) beginning with
FY 2002 through FY 2006;
and (2) have received a minimum score of 95 on the most
recent of the two of these performance reviews by the
FHEO Government Technical
Representative.
QFHOs, FHOs, public or private
for profit or not for profit organizations or institutions, or
other public or private entities
that carry out programs to prevent or eliminate discriminatory practices. This includes
agencies of State or local governments and agencies that
participate in the Fair housing
Assistance Program (FHAP).
See FHIP NOFA—Eligibility information.
36 months ........
For a list of eligible activities see
PEI activities above.
12–18 months ..
$275,000 per year
for a three-year
duration, based
upon
appropriations.
Eligible PBFC
applicants must
receive a
minimum score of
95 from the FY
’08 Technical
Evaluation Panel
(TEP) to be
considered for
funding
$100,000
$15,000,000
Education and Outreach Initiative
(EOI)—General
Component:
Open to applicants for fair
housing education and outreach activities. Applicants may
also address the fair housing
needs of persons with disabilities, the education of consumers about fair housing, financial literacy, credit management, and how to avoid high
cost loans and abusive lending
practices that violate the Fair
Housing Act.
$1,300,000
Education and Outreach Initiative
(EOI) Clinical Law School
Component: Applications are
solicited for this component to
organize and operate a fair
housing legal-clinical education
program that will benefit the
public by producing welltrained clinicians and lawyers
who are capable of educating
and informing the public on fair
housing rights and obligations.
Education and Outreach Initiative
(EOI)—National-Based
Program—National Media Campaign Component: Applicants
must provide a centralized coordination effort for the development, implementation, and
distribution of a fair housing
media campaign with emphasis
on a fair housing public service
announcement.
Fair Housing Organizations Initiative (FHOI)—Continued Development Component.
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Private Enforcement Initiative
(PEI)—Performance
Based
Funding Component (PBFC):
Assists private, tax-exempt fair
housing enforcement organizations in the investigation and
enforcement of alleged violations of the Fair Housing Act
and substantially equivalent
State and local fair housing
laws.
$500,000
Applicants who are accredited by
the American Bar Association.
12 months ........
$500,000
$1,000,000
QFHOs, other fair housing enforcement organizations, and
other non-profit organizations
representing groups of persons protected by under title
VIII of the Civil Rights Act of
1968.
12 months ........
$1,000,000
$1,000,000
QFHOs, FHOs and Nonprofit
groups organizing to build capacity to provide fair housing
enforcement. Only applicants
who were sponsored under
previous FHOI Establishing
New Organizations Component grants may apply under
the Continued Development
Component.
12 months ........
$100,000 to
$150,000 based
on Need, Extent
of the Problem,
and Budget
Requirements
Eligibility of Successor Organizations
for PEI. HUD recognizes that QFHOs
and FHOs may merge either with each
other or other organizations. The merger
of a QFHO or an FHO with a new
organization that has a separate
Employer Identification Number (EIN)
does not confer QFHO or FHO status
upon the successor organization. To
determine whether the successor
organization meets eligibility
requirements for this Initiative, HUD
will look at the enforcement-related
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experience of the successor organization
(based upon the successor
organization’s EIN). The successor
organization must establish in its
application that it is a private, taxexempt organization with the requisite
two years of enforcement-related
experience for a QFHO or one year
experience for an FHO to be eligible to
apply under the PEI Initiative.
B. Cost Sharing or Matching. No
matching funds are required for the
Education and Outreach, Private
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Eligible activities may include,
but are not limited to conducting educational symposia
or other training; developing
innovative fair housing activities or materials into languages applicable to your
community throughout your
project area; providing outreach and information on fair
housing through printed and
electronic media; developing
and distributing FH brochures,
PSAs for radio, television, and
newspaper advertisements.
In addition to the above, activities must include the following:
developing curricula and conducting training, seminars,
conferences and /or, symposia
for students, clinicians and
lawyers on fair housing rights
and obligations.
Eligible activities may include
seminars,
conferences,
symposia, developing and distributing brochures, PSAs, and
radio, television and newspaper advertisements (in various languages). The above
activities must be conducted
on a national level.
See PEI above.
Enforcement, or Fair Housing
Organizations Initiatives.
C. Other
1. Threshold Requirements
Program Requirements for All
Initiatives. In addition to the civil rights
and other threshold requirements found
in Section III of the General Section,
FHIP program applications must also
meet the following requirements:
a. Protected Classes. All FHIP-funded
projects must address housing
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discrimination based upon race, color,
religion, sex, disability, familial status,
and/or national origin. All services and
activities must be available to the
protected class members.
b. Tax Exempt Status. Applicants for
the PEI Initiative must be a 501(c)(3)
tax-exempt organization as determined
by the Internal Revenue Service (IRS)
prior to the application deadline date to
be eligible for funding. Please provide
an IRS report showing 501(c)(3) status.
c. Name Check Review. See the
General Section.
d. Poor Performance. Applicants are
ineligible for funding if they are
previous FHIP grantees that have
received a ‘‘Poor’’ performance rating
for their most recent performance rating
by the Government Technical
Representative (GTR). HUD will assess
performance ratings for applicants who
have received FHIP funding in grant
years 2004 through 2006. If the
applicant has received a ‘‘Poor’’
performance rating for its most recent
performance rating by the GTR, the
application is then ineligible for the
FY2008 competition. An applicant that
disagrees with its determination of
ineligibility for the FY2008 competition
because of a ‘‘Poor’’ performance rating
must adequately address the factors
resulting in the ‘‘Poor’’ performance
rating to HUD’s satisfaction before the
FHIP application deadline date. If the
‘‘Poor’’ performance rating is not
resolved to the Department’s satisfaction
before the application deadline date, the
applicant is ineligible to apply for the
FY2008 FHIP NOFA competition. HUD
is interested in improving the
performance of all grantees; therefore,
applicants who are deemed ineligible
because of a ‘‘Poor’’ performance rating
have the right and are encouraged to
seek HUD technical assistance to
improve their performance to be eligible
for future NOFA competitions.
Applicants who received a ‘‘Poor’’
performance rating prior to FY2004
must provide written documentation
that they have implemented remedies to
address those identified issues and
concerns that contributed to this ‘‘Poor’’
performance rating. This written
documentation should be an addendum
to the Abstract.
e. Suits Against the United States. An
application is ineligible for funding if,
as a current or past recipient of FHIP
funds, the organization used any funds
provided by HUD for the payment of
expenses in connection with litigation
against the United States (24 CFR
125.104(f)).
f. Other Litigation. An application is
ineligible for funding if the organization
used funds provided by HUD under this
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program to settle a claim, satisfy a
judgment, or fulfill a court order in any
defensive litigation (42 U.S.C. 3616 note
Sec. 561(i)).
g. Maximum Award. Applicants are
ineligible for funding if they have
requested funding in excess of the
maximum amount allowed under the
Initiative or Component for which they
applied. In addition, inconsistencies in
the requested amount and/or
miscalculations that result in amounts
over the maximum award amounts will
be considered excessive; therefore the
application will be considered
ineligible.
h. Dun and Bradstreet Numbering
System (DUNS) Numbering
Requirement. Refer to the General
Section for information regarding the
DUNS requirement. You will need a
DUNS number to complete your
electronic application because it is a
mandatory field on the electronic
application. The Grants.gov registration
also requires use of the DUNS number.
i. Majority of Eligible Activities.
Greater than 80 percent of the activities
and costs within the Statement of Work
(SOW) and budget must be fair housing
related activities.
j. Fair Housing Assistance Program
(FHAP). FHAP agencies under a
suspension based on agency
performance, as designated under 24
CFR 115.211(b) at time of application
are ineligible for funding.
k. Minimum Technical Evaluation
Panel (TEP) Score. HUD convenes a
Technical Evaluation Panel (TEP) to
review applications against the Rating
Factors in this NOFA to determine a
score. Applicants must receive a
minimum TEP score of 75 to be
considered for funding except for the
PEI Performance Based Funding
Component where a minimum score of
95 is necessary to be considered for
funding.
l. Application Preference. Applicants
may submit multiple applications to the
FHIP NOFA. For those who submit
multiple applications you may receive
only one award. Grantees who received
previous PEI–PBFC awards that are
current are not eligible to receive other
FHIP funds.
m. Independence of Awards. The
application submitted must be
independent and capable of being
implemented without reliance on the
selection of other applications.
Applicants applying under the
Education and Outreach Initiative may
not use the performance (e.g.,
performance review rating or
successfully completed activities) of
another EOI organization to meet the
requirements of Rating Factor 1.
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n. Training Funds. The proposed
budget must set aside funds in the
amount of $7,000 for EOI, PEI and FHOI
components and $7,000 annually for a
36-month duration for PBFC to
participate in HUD mandatory
sponsored or approved training.
Do not specify amounts over $7,000
for training set-aside in this category. If
an applicant has not included this funds
allocation in the budget and the
applicant is selected for an award, HUD
will modify the applicant’s budget,
reallocating the appropriate amount for
training.
o. Accessibility Requirements. All
activities, facilities, and materials
funded by this program must be
accessible to and visitable by persons
with disabilities (24 CFR 8.2, 8.4, 8.6,
and 8.54). See General Section for
definition of ‘‘visitable’’ or HUD’s Web
site at https://www.concretechange.org.
p. Fair Housing Act. Applicants are
expected to address housing
discrimination covered under the Act.
HUD is determined to ensure equal
opportunity and access to housing in
communities across the nation.
q. Research Activities. Applicants are
ineligible for funding if between 90–100
percent of their project is aimed at
research.
r. Limited English Proficiency (LEP).
Successful applicants must ensure that
their programs do not exclude persons
on the basis of race, color, and national
origin under Title VI of the Civil Rights
Act. This may mean providing language
assistance services for persons with
limited English proficiency on the basis
of their nationality. The Department
published Final Guidance to Federal
Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
Affecting Limited English Proficient
Persons (72 FR 2732), published in the
January 22, 2007 Federal Register, to
assist recipients in identifying language
assistance needs and developing
language assistance strategies.
s. OMB Circular. For-profit awardees
are not allowed to earn a profit and
must adhere to OMB Circular A–133.
t. Single Audit Requirement. All
applicants who have expended
$500,000 or more in Federal financial
assistance within a single year (this can
be a program or fiscal year) must be
audited in accordance with the OMBA–
133 requirements as established in 24
CFR part 84 and 24 CFR part 85.
u. Reimbursement Requirement. PEI
and FHOI grantees are required to
reimburse the Federal government the
amount of the grant from all settlements,
conciliations, and agreements reached
as a result of their use of FHIP funds.
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The grantees however may choose to
use the funds as program income to
further fair housing activities rather
than returning these funds to HUD.
Using these funds for this purpose must
be pre-approved in writing by the
Government Technical Representative
assigned to the grant.
v. Clinical Law School Component. To
be eligible under this Component, an
institution must be:
(1) Recognized by the American Bar
Association as having an accredited law
school;
(2) Legally authorized by the State
where it is located to provide a
bachelor’s degree program and a law
degree program;
w. National Based Program—National
Media Campaign Component.
Applicants as their primary purpose
must provide advertising and media
services, and must have at least five
years of experience as an advertisement/
media or public relations organization.
In addition, an applicant must include
as part of its application proposal a
subcontract with an established
qualified fair housing enforcement
organization or be a qualified fair
housing enforcement organization.
Applicants will be ineligible if they fail
to meet these requirements. Applicants
should also address Limited English
Proficiency within their applications.
x. Fair Housing Organizations
Initiative—Continued Development
Component. This component provides
funding to QFHOs, FHOs, and Nonprofit
groups organizing to build their capacity
to provide fair housing enforcement.
Only applicants who were sponsored
under previous FHOI–Establishing New
Organizations Components (ENOC)
grants, prior to FY2005, may apply
under the Continued Development
Component.
y. Fair Housing Organizations
Initiative—ENOC grantees are required
to complete three years of grant
experience, starting from the date the
grant agreement is executed, before
receiving any other FHIP funding.
2. Other Program Requirements by
Initiative. Under the PBFC in FY2008,
applicants must receive a minimum TEP
score of 95 to be considered for funding.
3. Performance Measures and
Products. For All Initiatives and
Components. Applicants must submit in
their application a Logic Model (Form
HUD 96010), which provides outputs
and outcomes. Applicants are also to
identify the tools they will use to
identify program progress against their
proposed outputs and outcomes. See
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reporting requirements for using the
Logic Model and the frequency of the
reporting. The form is located in the
Instruction Download at https://
www.grants.gov/applicants/
apply_for_grants.jsp for the FHIP. An
example of a completed Logic Model is
included in this NOFA. The eLogic
Model form is a Microsoft ExcelTM form,
which provides a drop-down list from
which the applicant selects the
responses that best fits their proposed
program of activities/outputs and
outcomes. The form, in HTML fillable
format and a text Logic Model Master
file, is available on the Web site at
https://
www.grants.gov/applicants/
apply_for_grants.jsp for applicants that
do not have access to Microsoft ExcelTM.
Training will be provided by satellite
broadcast and Webcast. The training
materials and schedule will be available
at the above HUD Web site. Applicants
should check the Web site for dates and
times for HUD training on the Logic
Model.
4. Testing Requirements for PEI and
FHOI Applicants. All applicants that
propose testing must review the FHIP
Regulation at 24 CFR 125.10 and
address these requirements in their
application.
a. Review and Approval of Testing
Methodology. If your application
proposes testing, other than rental
housing testing, HUD may require you
to submit copies of the following
documents to HUD for review and
approval prior to your carrying out the
testing activities.
(1) The testing methodology to be
used;
(2) The training materials to be
provided for testing; and
(3) Other forms, protocols, cover
letters, etc., used in the conduct of
testing and reporting of results.
If HUD approved your testing
methodology for FY2006 and FY2007,
you do not need to resubmit your testing
methodology, unless your methodology
approved by HUD is being revised. If
changes are being considered or you
have not had your testing methodology
previously approved by HUD, you must
submit a request for approval in your
application.
b. Retainer Fees. FHIP recipients are
under specific restrictions regarding
establishment of retainer agreements
and recovery of legal fees from HUD
funded cases. Data on fees, settlements,
and verdicts are matters of public
record. Awardees must provide this
information to HUD on an annual basis.
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Neither the grantee nor the individual(s)
on whose behalf any action is filed can
request to HUD to waive these
provisions.
IV. Application and Submission
Information
A. Obtaining an Application. This
section describes how you may obtain
application forms and additional
information about the FHIP. Copies of
the published General Section, FHIP
NOFA and application forms may be
downloaded from the Grants.gov Web
site at https://www.grants.gov or if you
have difficulty accessing the
information you may receive customer
support from Grants.gov by calling their
help line at (800) 518–GRANTS or
sending an e-mail to
support@grants.gov. If you do not have
internet access and you need to obtain
a copy of the NOFA you may contact
HUD’s NOFA Information Center tollfree at (800) HUD–8929. Persons with
hearing or speech impairments may
access the Information Center by calling
the Federal Information Relay Service at
(800) 877–8339.
B. Content and Form of Application
Submission
All applicants must read and adhere
to Initiative-specific submission
requirements. Applicants are
encouraged to review the chart entitled
‘‘Summary of Initiatives/Components.’’
To submit documents using the
facsimile method, see the General
Section for specific procedures
governing facsimile submission.
1. For All Applicants. The maximum
length of the narrative response is ten
(10) pages per factor. The narrative
pages must be double-spaced. This
includes all text, titles and headings.
(However, you may single space
footnotes, quotations, references,
captions, charts, forms, tables, figures
and graphs.) You are required to use 12point font. You must respond fully to
each rating factor to obtain maximum
points. Failure to provide narrative
responses to all factors other than factor
five or omitting requested information
will result in less than the maximum
points available for the given rating
factor or sub-factor. Failure to provide
double-spaced, 12-point font narrative
responses will result in five points being
deducted from your overall score.
2. The chart below gives a brief
description of all items to be included
in the application:
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Complete application package contains
Required form and content
Application for Federal Assistance ...........................................................
Survey for Ensuring Equal Opportunity for Applicants ............................
Form SF–424; (per required form).
SF–424 Supplement (‘‘Faith Based EEO Survey (SF–424 SUPP)’’ on
Grants.gov); (per required form).
Forms SF–424CB and SF–424–CBW) (‘‘HUD Detailed Budget Form
and Worksheet’’ on Grants.gov); (per required form).
SF–LLL, if applicable; (per required form).
HUD–2880 (‘‘HUD Applicant Recipient Disclosure Report’’ on
Grants.gov); (per required form).
HUD–2990; (per required form).
HUD–2993; (per required form).
Budget information ...................................................................................
Disclosure of Lobbying Activities ..............................................................
Applicant-Recipient Disclosure Update Report ........................................
Certification of Consistency with RC/EZ/EC–IIs Strategic Plan ...............
Acknowledgement of Applicant receipt (Required only if you are granted waiver to the electronic application requirement).
You are our client grant application survey (optional) .............................
Program Outcome Logic Model ...............................................................
Third Party Documentation Facsimile Transmittal ...................................
Facsimile Transmittal Form ......................................................................
Race and Ethnic Data Reporting Form ....................................................
America’s Affordable Communities Initiative ............................................
Narrative for Rating Factors 1–4 ..............................................................
Statement of Work ....................................................................................
Narrative Budget Work Plan .....................................................................
Commitment letters from third parties contributing funds or in-kind resources.
Affirmatively Furthering Fair Housing Statement .....................................
Addendum to Abstract—Correction of Poor Performance (as appropriate).
Project Abstract ........................................................................................
C. Submission Dates and Times.
Applications must be received and
validated by https://www.grants.gov/
applicants/apply_for_grants.jsp no later
than 11:59.59 PM Eastern Time on the
application deadline date of July 9, 2008
to be considered timely filed. Validation
may take up to 72 hours; therefore,
confirmation of receipt of your
application by Grants.gov is not a
validation that your application was
complete and acceptable to HUD.
Grants.gov will also reject applications
that do not meet the submission
deadline requirement. See the General
Section for further details.
D. Intergovernmental Review.
Intergovernmental Review is not
applicable to this program.
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E. Funding Restrictions
1. PEI and FHOI Limitations for
Education & Outreach—There is a 10
percent limit on the dollar amount
allowed for education and outreach
related activities that can be funded in
an enforcement award. If you exceed the
limit, points will be deducted in the
rating process and if awarded, funds
will be adjusted to maintain the
required limitation.
2. Administrative Costs. Eligible
administrative costs include leases for
office space, under the following
conditions:
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HUD–2994–A; (per required form).
HUD–96010; (per required form).
HUD–96010 (‘‘Facsimile Transmittal Form’’ on Grants.gov); (per required form).
HUD–96011; (per required form).
HUD–27061; (per required form).
HUD–27300 (‘‘HUD Communities Initiative Form’’ on Grants.gov); (per
required form).
Format described in Section IV.B of this announcement; Described in
Section IV.B of this announcement.
Format described in Section V A.3.b of this announcement.
Format described in Section V.A.3.c of this announcement.
No specific form or format, but content is specified under Rating Factor
4; Third parties’ affirmations of amounts of their commitments.
Short summary of how the applicant will address their obligation to affirmatively further fair housing. No specific form or format.
Written documentation that performance issues and concerns have
been cured. No specific form or format.
Short summary of project activities, areas of concentration and persons
to be served. Amount requested and preference for funding, as applicable. No specific form or format.
(1) The lease must be for facilities not
requiring rehabilitation or construction;
(2) No repairs or renovations of the
property may be undertaken with
Federal funds; and
(3) Properties in the Coastal Barrier
Resource System designated under the
Coastal Barrier Resources Act (16 U.S.C.
3501) cannot be leased with Federal
funds.
F. Other Submission Requirements.
Electronic delivery via https://
www.grants.gov/applicants/
apply_for_grants.jsp is HUD’s required
method for application submission.
Applicants interested in applying for
FHIP funding must submit their
applications electronically or request a
waiver from the Assistant Secretary of
FHEO. The request must state the basis
for the waiver. HUD’s regulation on
waivers, found in 24 CFR part 5, states
that waivers can be granted for cause.
Applicants must submit their waiver
requests, in writing at least 15 days
prior to the application deadline, to Ms.
Kim Kendrick, Assistant Secretary for
Fair Housing and Equal Opportunity,
451 7th Street, SW., Room
5100,Washington, DC, 20410. A copy of
all waiver requests must simultaneously
be submitted to Myron P. Newry,
Director, FHEO–FHIP Support Division,
(same address as above), Room 5226, or
by e-mail to Myron.P.Newry@hud.gov. If
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granted a waiver, the notification will
provide instructions on where to submit
the application and how many copies
are required. HUD will not accept a
paper application without a waiver
being granted. If you receive a waiver of
the electronic application submission
requirement, your application must be
received by HUD no later than 11:59:59
PM on July 9, 2008, the application
submission deadline date.
V. Application Review Information
A. Criteria for PEI, EOI, and FHOI
applications (other than the National
Based Program) and FHOI applications.
The criteria for rating and ranking
applications, as well as the maximum
points for each Rating Factor, are
provided below. The maximum number
of points awarded any application is
100. An additional two Bonus Points
may apply (See General Section).
1. Rating Factor 1: Capacity of
Applicant and Relevant Organizational
Experience (25 Points)
You must describe staff expertise and
your organization’s ability to complete
the proposed activities within the grant
period. If you are a current FHIP grantee
and you received a ‘‘Fair’’ performance
rating on your current FHIP grant, you
will receive ‘‘0’’ points under this factor
for subfactors (b) and (c).
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In General. You must describe your
staffing plan and the extent to which
you plan to add staff (employees) or
contractors. If your application proposes
using contractors and these
subcontractor activities amount to more
than 10 percent of your total activities,
you must submit a separate budget for
each subcontractor. Failure to include a
separate budget will result in your
application receiving lower points.
a. Number and expertise of staff (this
includes contractors and consultants).
(5) Points for current FHIP grantees, (10)
Points for New Applicants. You must
provide a complete summary of staff
expertise that will show sufficient,
qualified staff that will be available to
complete the proposed activities. This
summary should include: Names of staff
person(s), amount of time each will
spend on project, number of years of fair
housing/civil rights experience for each
person, titles of staff persons, and a brief
paragraph on each staff member which
outlines his or her experience. Do not
include resumes or other lengthy or
detailed documents. Applicants who
submit resumes or other lengthy
documents relating to staff experience
will have points deducted from their
application when the ten-page per rating
factor submission requirement limit is
exceeded.
For PEI and FHOI Only: To receive
maximum points for PEI and FHOI, your
day-to-day program manager must
devote a minimum of 75 percent of his/
her time to this project. This individual
must be located in the metropolitan area
where the project will be carried out.
This information must be included in
the response to this Factor. PEI and
FHOI applicants whose day-to-day
managers do not have at least 75 percent
of their time dedicated to the project,
will be awarded no points under this
sub-factor. You may not designate more
than one person to meet this 75 percent
criterion. Your application must also
clearly identify those persons that are
staff at the time this submission, and
those persons who will be assigned at a
later date. Indicate whether the staff
person is assigned to work full-time or
part-time (if part-time, indicate the
percentage of time each person will
devote to the project). EOI applicants
must devote at least 50% of their time
to the project.
If you are applying for the EOI–
Clinical Law School Component, you
must:
(1) Show that you will have sufficient,
qualified staff or faculty who will be
available to initiate and develop a
clinical law curriculum. Applicants may
show experience by including
information on the development and
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implementation of other curriculum
and/or training in areas such as fair
housing. Please provide a copy of a
curriculum implementation plan, if
available, and/or information on
developing a curriculum.
(2) Have experience in recruitment of
law students (submit a projection of the
number of students expected to
participate in and complete the
program), marketing (submit a plan to
promote the fair housing curriculum
and clinical law program), and fair
housing;
(3) Implement the curriculum design
with an ABA-accredited law school; and
(4) Partnering under the Clinical Law
School Component. Please provide a
brief description of the activities that
each partner will undertake and how
this partnership will enhance the
project. (Please refer to Participation of
Minority-Serving Institutions in HUD
Programs in the General Section.)
(a) You must identify all
administrators of the clinical program
and describe each of their functions,
qualifications, and experience;
(b) Identify persons who will
constitute the faculty for the program
and describe their functions,
qualifications, and experience; and
(c) Identify and describe the functions
and qualifications of any other program
staff.
(5) Describe the knowledge and
experience of the proposed day-to-day
program manager (whose duties and
responsibilities include managing all
program and administrative activities as
outlined in the SOW and ensuring that
all timelines are met), in planning and
managing a fair housing legal-clinical
program. Indicate the percentage of time
that key personnel will devote to your
project.
b. Organizational experience. (15)
Points for current FHIP grantees; (15)
Points for new applicants. In responding
to this sub-factor, you, the applicant,
must show that your organization has:
(1) Conducted past project(s) similar
in scope and complexity (whether FHIPfunded or not) to the project proposed
in your application, or
(2) Engaged in activities that, although
not similar, are readily transferable to
the proposed project. You must provide
a listing of all affiliate and/or subsidiary
organizations, and identify which of
these organizations will assist you in the
development and/or implementation of
any portion of your proposed FY2008
FHIP funded project. If you do not have
any affiliates or subsidiaries, you should
state this in your application.
(a) If you are applying for funding
under PEI and FHOI, you must provide
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the following information when
responding to this sub-factor:
(i) If you propose to conduct testing
(other than rental or accessibility
testing), provide a brief narrative that
documents you have conducted
successful testing in those areas.
(ii) Describe the actions you have
taken to comply with the requirement
that you reimburse the Federal
government for compensation received
or likely to be received from FHIPfunded enforcement activities or that
the compensation received be used as
program income to further fair housing
activities. If you are a current grantee
and you have not addressed this
requirement to reimburse the Federal
government or use the funds as program
income to further fair housing activities,
please explain. Two (2) points will be
deducted from this sub-factor if you
have not complied with this program
requirement.
(b) EOI applicants must show that
they have engaged in projects that are
Regional/Local/Community-based. Your
experience will be judged in terms of
recent, relevant and successful
experience of your staff to undertake
eligible activities. In rating this factor,
HUD will consider experience within
the last three years to be recent,
experience pertaining to the specific
activities to be relevant, and experience
producing measurable accomplishments
to be successful. The more recent the
experience and the more experience that
your own staff members who work on
the project have in successfully
conducting and completing similar
activities, the greater the number of
points you will receive for this rating
factor.
(c) If you are submitting an
application under the EOI—Clinical
Law School Component, you must
develop a comprehensive design
concept Action Plan for the Clinical
Law School. The Action Plan must
include a design concept and academic
structure approach that HUD will use in
assessing your capacity to develop and
operate a Fair Housing Legal-Clinical
Program. The Action Plan should
clearly distinguish classroom and
practicum elements.
To assess your capacity to design and
implement a fair housing curriculum,
please provide documented information
that your organization has conducted
clinical project(s) similar in scope and
complexity to the one being proposed.
You must describe the knowledge and
experience of all of the proposed faculty
and staff dedicated to this FHIP funded
activity indicating whether they have
prior knowledge and experience in
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establishing and implementing a similar
clinical law project.
For FHOI—CDC applicants, you must
describe your FHOI–ENOC history, e.g.
identify the funded entity and their
support, and how FHOI–ENOC funds
were used to build your capacity or
establish your organization. Also
describe how you benefited from FHOI–
ENOC funds and give a description of
your fair housing investigative and
enforcement activities undertaken as a
result of the FHOI–ENOC.
c. Performance on past project(s). (5)
Points for current FHIP grantees; (0)
Points for new applicants. HUD will
assess your organization’s past
performance in conducting activities
relevant to your application. The past
performance assessment of current FHIP
grantees will be based on your most
recent performance assessment by the
HUD Government Technical
Representative (GTR) for the past three
(3) completed fiscal years (FY2004
through FY2006).
HUD staff will provide this
information to the Technical Evaluation
Panel (TEP) that will evaluate your
application. Based on your past
performance, the following points will
be added to your score under this rating
sub-factor:
(1) 5 points if you received a
‘‘Excellent’’ performance assessment;
and
(2) 0 points if you received a ‘‘Good’’
performance assessment.
Transfer of Performance. Applicants
submitting applications under PEI and
EOI may not use another organization’s
performance review for assessment
under this sub-factor. If you do, you will
receive 0 points under this sub-factor
and sub-factor b, above.
2. Rating Factor 2: Need/Distress/Extent
of the Problem (20 Points)
This factor addresses the extent to
which there is a need for funding the
proposed activities to address
documented fair housing problems in
target area(s). You will be evaluated on
the information that you submit that
describes the fair housing need in the
geographic area you propose to serve, its
urgency and how your project is
responsive to that need, and your
affirmatively furthering fair housing
plan.
Applicants should document and use
any relevant information from HUD’s
Housing Discrimination Study 2000
(HDS2000) to respond to this factor.
Other sources of information can be
used to support this rating factor. You
must use sound data sources to identify
the level of need in the geographic area
and the urgency, and provide Web site
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addresses for each data source (e.g.,
Analysis of Impediments to Fair
Housing Choice (AI), fair housing
studies, etc.). Do not include copies of
the original reports or other materials in
your application. Applicants that
provide copies of detailed studies,
including Consolidated Plans (including
Analysis of Impediments) for their
referenced project area will have points
deducted from this factor based upon
the 10 page submission requirement
limit. Instead, reference these reports,
statistics, or other data sources you used
that are sound and reliable. This
includes but is not limited to, HUD or
other Federal, State or local government
reports analyses, relevant economic
and/or demographic data. This should
be inclusive of those that show
segregation, foundation reports and
studies, news articles, and other
information that relate to the identified
need. Provide the Web site where these
reports may be found for reference, if
applicable. Chapter V of the Fair
Housing Planning Guide, Vol. 1 has
other suggestions for supporting
documentation. You may access the
Guide from the HUD Web site at
https://www.hud.gov./offices/adm/
grants/fundsavail.cfm.
To the greatest extent possible, the
data used should be specific to the area
where the proposed activity will be
conducted. You should document needs
as they apply to that specific area(s)
where your proposed activities will be
targeted and your proximity to the target
area, not the entire locality or State. If
the data presented does not specifically
address the target area, you should
describe why the target area was
proposed and the relationship of this
data to that target area.
To receive maximum points for this
factor there must be a direct relationship
between the purpose of the program
funding, your proposed activities, the
outcomes to be accomplished, and the
community(ies) fair housing needs,
describing your knowledge of and your
proximity to the targeted area, and the
issue’s urgency. Applicants will not
receive full 20 points under this rating
factor unless the applicant addresses the
target area’s impediments to fair
housing choice. Further, applicants
should address the need for language
services other than English by
describing the target population’s
language needs.
a. Documentation of Need. To justify
the need for your project, you must
describe:
(1) The urgency of the identified need.
For example:
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(a) The potential consequences to
persons if your application is not
selected for funding;
(b) The extent to which other
organizations provide the services
identified in your application;
(2) The link between the need and
your proposed activities:
(a) How the proposed activities fill
gaps left by, augment, or improve upon
on-going fair housing efforts by public
and private agencies, grass-roots faithbased and other community-based
organizations and other organizations
and institutions in the target area, and/
or
(b) Why, in light of other on-going fair
housing efforts, the additional funding
you are requesting is necessary.
(c) The presence of housing
discrimination, high segregation indices
or other evidence of discrimination
prohibited by the Act within the project
area.
3. Rating Factor 3: Soundness of
Approach (35 Points)
You must describe your project in
detail and how it will support the goals
and policy priorities outlined in the
General Section. For each goal and
policy priority that your project
addresses, you must propose
performance measures/outcomes in
support of these goals, and establish
numerical baselines and targets for
those measures. Provide a SOW and
budget.
a. Support of Policy Priorities (8
Points). Per Section V.B.1. of the
General Section, HUD encourages
applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and achieving its goals for FY2008 and
beyond, when the majority of funding
recipients will be reporting
programmatic results and achievements.
Applicants that just list a priority will
receive no points. It is up to the
applicant to determine which of the
policy priorities to address to receive
the available points. For the full list of
each policy priority, please refer to the
General Section.
For each policy priority addressed
specified, the applicant must discuss
the geographic area to be served in
relation to the project’s purpose, the
persons to be served, and the
methodology for carrying out these
activities. Each policy priority the
application addresses may receive has a
point value of up to one point, with the
exception that of the policy priority to
remove regulatory barriers to affordable
housing which has a point value of up
to 2 points. To secure the possible 2
points for efforts to remove regulatory
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barriers to affordable housing, an
applicant must submit the completed
questionnaire (HUD 27300), and provide
the required documentation and contact
information. Please see the General
Section for further information on
Removal of Regulatory Barriers to
Affordable Housing.
For the Clinical Law School
Component, applicants may receive up
to 5 points for partnering with a
Minority Serving Institution. Please see
the General Section for a listing of
Minority Serving. For applicants
submitting applications under the
Clinical Law School Component that are
Minority Serving Institutions, you may
receive up to 5 points for partnering
with a non-Minority Serving Institution.
For EOI applicants only, the policy
priority to promote participation by
grassroots faith-based and other
community-based organizations, or
partnering with an organization to
promote participation in grassroots
faith-based and other community-based
organizations has a point value of up to
four points, depending on your
response.
b. Proposed Statement of Work (SOW)
and Information Requirements (17
Points). The SOW and budget are
attachments to the application that will
not count toward the ten (10)-page limit
on the narrative response to this rating
factor. However, points will be given
based on the relevance of proposed
activities and expenditures (cost
categories and dollar levels) to the needs
stated in Rating Factor 2. The TEP will
pay particular attention to
implementation steps, the consistency
of proposed activities with
organizational expertise and capacity,
and the accuracy of the SOW and
budget.
SOW—Submit a proposed SOW that
comprehensively outlines in
chronological order the administrative
and program activities and tasks to be
performed during the grant period.
Your outline should identify all
activities and tasks to be performed and
by whom (e.g., your organization, a
subcontractor, or a partner), and the
products, and when they will be
provided to HUD. To receive maximum
points, you must include a schedule of
your activities and products (with
interim implementation steps), staff
allocation over the term of the project;
staff acquisition and training; and
activities of partners and/or
subcontractors. Applicants must
provide an estimate of the numbers of
clients to be served.
For the EOI General Component, HUD
anticipates that products may be
available in various languages, in
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addition to English: The languages will
include French, Korean, Laotian,
Vietnamese, Chinese (any Chinese
language), Arabic, and Spanish. If other
languages are necessary, please provide
a justification in Rating Factor 2.
Deliverables may be brochures, Public
Service Announcements (PSAs) for
radio in both majority and minority
markets and posters and other graphic
materials. Graphic materials may
include but are not limited to enlarged
reproductions of existing HUD printed
PSAs and HUD materials. Provide
information on media markets coverage
with specific protected class focus, as
well as those with Limited English
Proficiency and a method for
distribution of the finished product.
c. The Budget Form and Narrative
Budget Work Plan (10 Points). HUD will
also assess the soundness of your
approach by evaluating the quality,
thoroughness, and reasonableness of the
budget and financial controls of your
organization, including your proposed
program cost categories. As part of your
response, you must prepare a budget
that is:
(1) Reasonable in achieving the goals
identified in your proposed SOW;
(2) Related to the activities and tasks
in the SOW—in terms of cost categories
and dollar levels;
(3) Cost-effective;
(4) Quantifiable based on the need(s)
identified in Rating Factor 2; and
(5) Justifiable for all cost categories in
accordance with those indicated in the
HUD–CB. If you are awarded FHIP
funds, HUD staff will request that you
provide your federally approved
indirect cost rate during budget
negotiations. If you do not have a
federally approved indirect cost rate and
HUD is the cognizant agency, HUD will
submit a request within 30 days after
award to establish a rate. For
information on indirect cost rates, you
can review HUD’s training on https://
www.hud.gov./offices/adm/grants/
fundsavail.cfm.
(6) Financial Management Capacity.
Describe your organization’s financial
management system and your Board’s
role in financial management or
oversight. In addition, discuss your
organization’s capabilities in handling
financial resources, disseminating
payments to third parties, e.g.
contractors, and maintaining adequate
accounting and internal control
procedures.
(7) Grant Application Detailed Budget
Worksheet (HUD–424–CBW). The HUD–
424–CBW must show the total cost of
the project and indicate other sources of
funds that will be used for the project.
While the costs are based only on
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estimates, the budget narrative work
plan may include information obtained
from various vendors, or the applicant
may rely on historical data. Applicants
must round all budget items to the
nearest dollar amount.
A written narrative budget work plan
must accompany the proposed budget
explaining each budget category listed
and must explain each cost category.
Failure to provide a written narrative
budget work plan will result in 2 points
being deducted from your rating factor.
The narrative must explain each cost
category you list. Where there are travel
costs for contractors/consultants, you
must show that the combined travel
costs (per diem rates) are consistent
with Federal Travel Regulations (41 CFR
301.11) and travel costs for the
applicant’s contractors and/or
consultants do not exceed the rates and
fees charged by local contractors and
consultants. The narrative (which does
not count toward the ten page limit)
must address the Grant Application
Detailed Budget. The budget narrative
should include a brief discussion of
how your proposed program is cost
effective in achieving the anticipated
results of the proposed activities in the
targeted area. Applicants seeking
funding to conduct activities in an area
other than the applicant’s State or
locality must discuss the cost
effectiveness of where the activities will
be conducted in relation to the location
of the organization. HUD will look at the
cost effectiveness of your travel to and
from your location to the targeted
area(s); expenses for out-stationed
personnel, contracts and sub-grantees;
and other direct costs, which may
include relocation expenses, and
telecommunications expenses; HUD
will then make a final determination of
cost effectiveness based on these listed
items.
4. Rating Factor 4: Leveraging Resources
(5 Points)
This factor addresses your ability to
secure additional resources to support
your project. Points will be awarded on
the basis of the percentage of non-FHIP
resources you have received at
application submission in the form of
firm commitments or documented
collaborative efforts you have with Fair
Housing Assistance Program (FHAP)
agencies.
a. Firm Commitment of Leveraging or
Collaboration. HUD requires you to
secure resources from sources other
than what is requested under this FHIP
NOFA. Leveraging of community
resources may include funding or inkind contributions, such as workspace
or services or equipment, allocated to
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the purpose(s) of your proposal.
Contributions from the applicant,
affiliates, subsidiaries, divisions, or
employees of the applicant do not
qualify as in-kind contributions. Cash or
funds from an applicant’s previously
established investment account(s) may
qualify as in-kind resources; however,
documentation must be provided.
Resources may be provided by
governmental entities (including other
HUD programs if such costs are allowed
by statute), public or private non-profit
organizations, faith-based organizations,
for-profit or civic private organizations,
or other entities’ planned contributions.
In order to obtain points for leveraging
third party resources you must provide
letters of firm commitment or signed
agreements from the organizations and/
or individuals who will provide
financial or in-kind support for your
project. ‘‘Collaboration’’ refers
exclusively to activities you are
conducting or plan to conduct with Fair
Housing Assistance Program agencies.
You must provide a letter of firm
commitment from a FHAP or a
document signed by authorized
representatives of the FHAP agency and
your organization, such as a
memorandum of understanding, or on
their letterhead, stating their intent to
work with you on your project. The
FHAP agency must serve the area where
the current or proposed activities are to
be conducted. In instances where
FHAPs are applicants and submitting
letters on their own behalf, the FHAPs
must state that FHAP funds are not
being used for FHIP collaboration
without prior approval by the FHAP
GTR.
For all applicants, each letter of firm
commitment must:
(1) State definitively a commitment to
provide funding or in-kind resources
(although the commitment may be on
the condition that your organization
receives a FHIP award);
(2) Identify the organization and/or
individual committing resources to the
project and state the timeline for use of
these funds in relation to the project.
Further, the letter must identify any
affiliation with the applicant;
(3) Identify the sources and amounts
of the leveraged resources (the total
FHIP and non-FHIP amounts must
match those in your proposed budget
submitted under Rating Factor 3); and
(4) Describe how these resources will
be used under your SOW; and
(5) Dated and signed by the individual
or organization official legally able to
make commitments for the organization.
If the resources are in-kind or donated
goods, the firm commitment letter must
indicate the fair market value of those
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resources and describe how this fair
market value was determined. (Do not
include indirect costs within your inkind resources.) In-kind matching and
leveraging contributions, as well as
Program Income must comply with 24
CFR 84.23 and 84.24 requirements.
FHIP funds cannot be used for in-kind
or donated services (for example,
services of a current staff person on a
FHIP-funded project).
There will be no points awarded for
general letters of support endorsing the
project from organizations, including
elected officials on the local, State, or
national levels, and/or individuals in
your community. See General Section
for instructions on how third party
documents are to be submitted to HUD
via the electronic submission process. If
your project will not be supported by
non-FHIP resources, then you will not
receive any points under this factor.
Points will be assigned for each
Initiative based on the following scale:
For PEI–PBFC applicants only, each
letter must state the total dollar amount
of funding or in-kind resources to be
donated to the fair housing project, and
specify the amount to be used during
each of the three years of this project.
Points awarded
One ..................
Two ..................
Three ................
Four ..................
Five ..................
Percent of total project
costs from non-FHIP
resources
Less than five.
Five or ten.
11 to 20.
21 to 20.
At least 31
Five points will be awarded if your
application contains a letter or
agreement from a Fair Housing
Assistance Program agency stating their
firm commitment to work with you on
your project. Should the commitment
letter lack any of the required
information listed in (1) through (3)
above, 0 points will be awarded under
this factor.
5. Rating Factor 5: Achieving Results
and Program Evaluation (15 Points)
a. In evaluating this Rating Factor,
HUD will assess the extent to which you
demonstrate how you will measure the
results of the work of your organization
as set out in your budget and SOW.
Applicants must select from the list of
activities and outcomes detailed in the
Logic Model for the Initiative applied
for and should determine from these
selections, their specific methods and
measures to assess progress, evaluate
program effectiveness, and identify
program changes necessary to improve
performance. Applicants should mirror
your logic model to your SOW and
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Budget. This will ensure that
performance measures are met and that
grantees are establishing achievable
realistic goals. Applicants who have
identified outputs and outcome
measurements and methods for
assessing those against commitments
made in the application, will receive
higher points than those that do not. To
meet this Rating Factor requirement,
you must submit HUD’s Logic Model
(HUD–96010).
Instructions and a Microsoft ExcelTM
form are provided in the forms
appended to the Instruction Download
on https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants that do
not have access to Microsoft ExcelTM
may obtain a copy of the form in HTML
fillable format along with a text format
of the Master Logic Model listing, from
HUD’s Web site at https://www.hud.gov/
offices/adm/grants/fundsavail.cfm.
A narrative response is not required
for this Rating Factor as all applicants
must use the Logic Model Form.
Applicants that submit narrative
responses rather than use the Logic
Model Form will receive no points
under this Rating Factor. Applicants
should also review the Logic Model
training which can be found at https://
www.hud.gov/offices/adm/grants/
training/training.cfm.
b. In evaluating this Rating Factor:
(1) Needs. HUD will review the
activities/outputs and outcomes as units
of measurement you selected and in
relation to the needs of your intended
audience or target populations;
(2) Output. The direct products of the
applicant’s activities that lead to the
ultimate achievement of outcomes.
Some examples of activities and outputs
for PEI and EOI applicants can be found
at https://www.hud.gov/offices/adm/
grants/fundsavail.cfm. Applicants must
select one or more activities from the
listing of ‘‘Fair Housing Services
Provided’’ that will be undertaken by
their organization. You must select from
the list ‘‘Fair Housing Services
Provided’’ and do not add additional
services to that list to receive points
under this Rating Factor.
(3) Outcome. The Logic Model has a
prepared list of activities, outcomes and
indicators associated with Fair Housing.
Applicants must choose from this list of
‘‘Year 1, Year 2, or Year 3’’ outcomes
that are provided as part of the FHIP
NOFA, as appropriate, or applicants
may choose other activities. If other
activities are identified, applicants must
provide a brief statement to describe
these activities or outcomes. Applicants
who do not either select from the list
‘‘Outcomes and Indicators’’ or select
‘‘Other’’, providing a brief description of
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each, will not receive points under this
Rating Factor. You should assess
progress and track performance in
meeting the goals and objectives
outlined in the work plan.
Accountability can be achieved using
specific measurement tools to assess the
impact of your activities. Examples
include:
• Pre/Post Tests;
• Customer/Client Satisfaction
Survey;
• Follow-up Survey;
• Observational Survey; or
• Functioning scale.
Applicants must also reference policy
priorities, as stated in their response to
Factor 3, and relate them to your
project’s goals, as appropriate.
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B. Criteria for National-Based Program
Applications
Factors for Award Used To Evaluate
and Rate Applications for the EOI
National-Based Program. The criteria
for rating and ranking applications and
the maximum points for each Rating
Factor are provided below. The
maximum number of points awarded
any application is 100. Bonus points are
not available for this category of
funding.
1. Rating Factor 1: Capacity of
Applicant and Relevant Organizational
Experience (25 Points)
This factor addresses the extent to
which the applicant has the
organizational resources necessary to
successfully implement the proposed
activities in a timely manner, and the
applicant’s ability to develop and
implement large media information
campaign projects as appropriate on a
national level. The rating of the
‘‘applicant’’ or the ‘‘applicant’s
organization and staff’’ for technical
merit or threshold compliance, unless
otherwise specified, will include any
sub-contractors, consultants, and subrecipients that are firmly committed to
the project.
In General. You must describe staff
expertise and your organization’s ability
to complete the proposed activities
within the grant period. HUD recognizes
that, in carrying out the proposed
activities, you may have persons already
on staff, plan to hire additional staff, or
will rely on contractors or consultants to
perform specific tasks. You must
describe your staffing plan and the
extent to which you plan to add staff
(employees) or contractors. If your
application proposes using contractors
and these contractor activities amount
to more than 10 percent of your total
activities, you must submit a separate
budget for each contractor. Failure to
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include a separate budget will result in
lower points being assessed to your
application. If you received a ‘‘Fair’’
performance rating, you will receive ‘‘0’’
points under this factor for sub-factors
(b) and (c).
(5) Points for current FHIP grantees.
(10) Points for new applicants.
a. Number and expertise of staff (this
includes contractors and consultants).
You must show that you will have
sufficient, qualified staff that will be
available to complete the proposed
activities. The following information
must be provided for all staff not just
key personnel (those persons identified
in SOW in Rating Factor 3: Soundness
of Approach) assigned to or hired for
this project.
Identify all persons that will be
assigned to the project by name and/or
title and hours. You must describe the
knowledge and experience of the
proposed overall project director or dayto-day program manager (whose duties
and responsibilities are to manage all
program and administrative activities as
outlined in the SOW and ensure that all
timelines are met), in planning and
managing national projects similar in
scope and complex interdisciplinary
programs. You may demonstrate
capacity by thoroughly describing your
prior experience in conducting national
and/or regional/local media campaigns.
You should indicate how this prior
experience will be used in carrying out
your proposed activities. Your
application must clearly identify those
persons that are on staff at the time of
this application, and those persons who
will be assigned at a later date; describe
each person’s duties and responsibilities
and their expertise (including years of
experience) to perform project tasks;
indicate whether the staff person is
assigned to work full-time or part-time
(if part-time, indicate the percentage of
time each person is assigned to the
project).
Whether the applicant has
experienced staff or proposes to use a
contractor sub-grantee, the extent to
which the applicant provides rationale
for how it will utilize its staff or a
contractor sub-grantee to implement its
proposed activities, methods, and how
these media techniques will most
effectively deal with the national need
described by the applicant in response
to the need described in Rating Factor
2. To the extent possible, applicants
should demonstrate effectiveness in
terms of scope and cost.
(15) Points for current FHIP grantees.
(15) Points for new applicants.
b. Organizational experience. In
responding to this sub-factor, you must
show that your organization has the
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ability to effectively develop,
implement, and manage a media
campaign on a national scale.
(Applicants must be an established
media /advertisement organization and
include as part of their proposal a
subcontract with an established fair
housing organization.) Applicants for
FHIP program funding must specifically
describe their experience in developing
or carrying out programs to prevent or
eliminate discriminatory housing
practices. Applicants must discuss their
ability to implement a coordinated
national marketing awareness campaign,
especially in the areas of fair housing,
discrimination, public health, and
housing. In responding to this subfactor, the applicant must describe the
extent to which its past activities have
resulted in successful national media
campaigns, as appropriate, especially
with respect to developing and
implementing innovative strategies
resulting in positive public response.
Experience will be judged in terms of
recent, relevant and successful
experience of your staff to undertake
eligible activities.
In rating this factor, HUD will
consider experience within the last 3
years to be recent, experience pertaining
to the specific activities to be relevant,
and experience producing measurable
accomplishments to be successful. The
more recent the experience and the
more experience your own staff
members who work on the project have
in successfully conducting and
completing similar activities, the greater
the number of points you will receive
for this rating factor.
(5) Points for current FHIP grantees.
(0) Points for new applicants.
c. Performance on past project(s).
HUD will assess your organization’s
past performance in conducting
activities relevant to your current
application. For current FHIPs, past
performance will be assessed based on
your most recent performance
assessment received from your HUD
Government Technical Representative
(GTR) for the past 2 completed fiscal
years.
HUD staff will provide this
information to the Technical Evaluation
Panel (TEP) that will evaluate your
application. Based on past performance,
the following points will be added to
your score under this rating sub-factor:
(1) 5 points if you received an
‘‘Excellent’’ performance assessment;
and
(2) 0 points if you received a ‘‘Good’’
performance assessment.
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2. Rating Factor 2: Need/Approach
Extent of the Problem (10 Points)
This factor addresses the extent to
which the applicant documents and
defines the national need that its
proposed activities and methods are
intended to address, and how its
proposal offers the most effective
approach for meeting that national need.
The applicant’s submission will be
evaluated on the extent to which it
defines, describes, and documents the
national need the application intends to
address, which demonstrates a grasp of
the elements of the need, its
pervasiveness at the national level, and
an understanding of the necessary mass
media vehicles to disseminate
information to address the need. The
applicant’s description of the national
need will be used to evaluate the depth
of the applicant’s understanding of the
problem as an indication of ability to
address the problem.
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3. Rating Factor 3: Soundness of
Approach (45 Points)
This rating factor addresses the
quality and cost-effectiveness of the
applicant’s proposed Statement of Work
(SOW). You must describe your project
in detail, and how it will support the
goals and policy priorities outlined in
the General Section. For each goal and
policy priority that your project
addresses, you must propose
performance measures/outcomes in
support of these goals, and establish
numerical baselines and targets for
those measures. The SOW must address
the strategy, quality and time frames
needed to carry out the project and all
activities as proposed.
a. Support of HUD Goals (8 Points).
HUD encourages applicants to
undertake specific activities that will
assist the Department in implementing
its policy priorities and which will help
the Department achieve its goals and
objectives in FY2008. Describe how
your proposed project will further and
support HUD’s policy priorities for
FY2008. The quality of the responses
provided and the extent to which a
program will further and support one or
more of HUD’s priorities will determine
the score an applicant can receive.
Applicants must describe how each
policy priority selected will be
addressed.
Applicants that just list a priority will
receive no points. Each policy priority
addressed if applicable, must discuss
the national need in relation to the
project’s purpose, the persons to be
served and the methodology for carrying
out these activities. Each policy priority
has a point value of one point, with the
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exception of the policy priority to
remove regulatory barriers to affordable
housing which has a point value of up
to 2 points; and, promoting
participation by grassroots faith-based
and other community-based
organizations, or partnering with an
organization promoting participation in
grassroots faith-based and other
community-based organizations, which
has a point value of up to 4 points,
depending on your response. It is up to
the applicant to determine which of the
policy priorities to address to receive
the available 8 points. To secure the
possible 2 points for efforts to Remove
Regulatory Barriers to Affordable
Housing, an applicant must submit the
completed questionnaire (HUD 27300),
and provide the required documentation
and contact information. Please see the
General Section for further information
on Removal of Regulatory Barriers to
Affordable Housing. The questionnaire
is part of the electronic application
package. For the full list of each policy
priority, please refer to the General
Section.
b. Statement of Work (SOW) (22
Points).
Submit a proposed SOW that
comprehensively outlines in
chronological order the administrative
and program activities and tasks to be
performed during the grant period. Your
outline should also include a schedule
of proposed activities and products
(with interim implementation steps),
staff allocation over the term of the
project, staff acquisitions and training,
and activities of partners and
contractors. Points will be assigned
based on the relevance of proposed
activities to national needs stated in
Rating Factor 2, the attention given to
implementation steps, the consistency
of proposed activities with
organizational expertise and capacity,
and the accuracy of the SOW and
budget.
For this National Media Campaign
Component, HUD anticipates that
products should be available in at least
3 languages, including English.
Deliverables may include Public Service
Announcements (PSAs) for radio and
television in both majority and minority
markets, and posters and other graphic
materials. Graphic materials may
include, but are not limited to, enlarged
reproductions of several print PSAs,
separately produced and printed posters
for national public dissemination, and
the development of ad slicks to market
in newspapers and magazines
nationwide. The applicant should plan
on using a clipping service or Internet
based services or other appropriate
means to collect information on
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frequency and scope of the placement of
ads.
To obtain maximum points under this
sub-factor, the applicant’s SOW must:
(1) Clearly describe the specific
activities and tasks to be performed, the
sequence in which tasks are to be
performed and noting when activities
must be performed simultaneously,
estimated completion dates, and the
work and program deliverables to be
completed within the grant period. This
information must include specific
numbers of quantifiable end products
and program improvements to be
delivered by the end of the award
agreement period as a result of the work
performed;
(2) Provide national media market
coverage and specific protected class
focus; and
(3) Describe the methods to be used to
distribute finished materials and gauge
the effectiveness of their national
marketing strategies.
c. Budget Form and Narrative Budget
Work Plan (15 Points). A written
narrative budget work plan must
accompany the proposed budget. HUD
will assess the soundness of your
approach by evaluating the quality,
thoroughness, and reasonableness of the
budget and financial controls of your
organization, including information on
your proposed program cost categories.
As part of your response, you must
prepare a budget that is:
(1) Reasonable in achieving the goals
identified in your proposed SOW;
(2) Relate tasks in the SOW to the
proposed budget costs and to the Logic
Model;
(3) Cost-effective (as demonstrated by
a brief discussion of the extent to which
your proposed program is cost effective
in achieving the anticipated results of
the proposed activities in the targeted
area);
(4) Reflective of an effort to provide
information in a manner (e.g.,
languages, accessibility to persons with
visual or hearing impairments, formats,
locations, distribution, use of majority
and minority media) that will reach and
benefit all members of the public,
especially members of target groups
identified in Factor 2;
(5) Effective for yielding long-term
results and innovative strategies or ‘‘best
practices’’ that can be readily
disseminated to other organizations and
State and local governments; and
(6) Effective with respect to the
proposed National Media Campaign
Component and its activities, training
and meeting sites, and information
services and materials, accessible to all
persons including persons with
disabilities.
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Indicate in the narrative budget work
plan how the proposed project’s
achievements are quantifiable and
relevant to the needs identified in
Rating Factor 2. Also indicate whether
your proposed project is justifiable for
all cost categories in accordance with
the cost categories indicated in the
HUD–424 CB. If you are awarded a grant
or cooperative agreement under FHIP,
staff will request that you include your
approved indirect cost rate as part of
your negotiations with HUD. If you do
not have a federally approved indirect
cost rate and HUD is the cognizant
agency, HUD will submit a request
within 30 days after award to establish
a rate. For information on indirect cost
rates, you can review HUD’s training on
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm.
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4. Rating Factor 4: Leveraging Resources
(5 Points)
This factor addresses your ability to
secure additional resources to support
your project. Points will be awarded on
the basis of the percentage of non-FHIP
resources you have received at
application submission, in the form of
firm commitments, or planned
collaborative efforts you have with Fair
Housing Assistance Program agencies.
a. Firm Commitment of Leveraging or
Collaboration. HUD requires you to
secure resources from sources other
than that which is requested under this
FHIP NOFA. Leveraging of community
resources may include funding or inkind contributions, such as workspace
or services or equipment, allocated to
the purpose(s) of your proposal.
Contributions from the applicant,
affiliates, subsidiaries, divisions, or
employees of the applicant do not
qualify as in-kind contributions. Funds
from an applicant’s previously
established investment account(s) may
qualify as in-kind resources; however,
documentation must be provided.
Resources may be provided by
governmental entities (including other
HUD programs if such costs are allowed
by statute), public or private non-profit
organizations, faith-based organizations,
for-profit or civic private organizations,
or other entities’ planned contributions.
In order to obtain points for leveraging
third party resources you must provide
letters of firm commitment or signed
agreements from the organizations and/
or individuals who will provide
financial or in-kind support for your
project. ‘‘Collaboration’’ refers
exclusively to activities you are
conducting or plan to conduct with Fair
Housing Assistance Program agencies.
Firm letters of Commitment must:
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(1) Identify the agency, organization
and/or individual committing resources
project, the timeframes and timelines for
use of the funds, state that the funds
will be used for fair housing to support
the applicant should they be awarded,
and identify any affiliation with the
applicant,
(2) Identify the sources and amounts
of the leveraged resources (the total
FHIP and non-FHIP amounts must
match those in your proposed budget
submitted under Factor 3), and
(3) Describe how these resources will
be used under your SOW. The letter
must be dated and signed by the agency,
individual and/or organization official
legally able to make commitments for
the organization. It must also be
provided on the letterhead of the
agency, organization and/or individual.
If the resources are in-kind or donated
goods, the commitment letter must
indicate the fair market value of those
resources and describe how this fair
market value was determined. (Do not
include indirect costs within your inkind resources). In-kind matching and
leveraging contributions, as well as
Program Income, must comply with 24
CFR 84.23 and 24 CFR 84.24
requirements.
FHIP funds cannot be used for in-kind
or donated services (for example, a
current staff person on a FHIP-funded
project). No points will be awarded for
general letters of support endorsing the
project from the agency or
organizations, including elected officials
on the local, State, or national levels,
and/or individuals in your community.
See General Section for instructions on
how third party documents are to be
submitted to HUD via the electronic
submission process. If your project will
not be supported by non-FHIP
resources, then you will not receive any
points under this factor. Points under
the factor will be assigned based on the
following scale:
Points awarded
One ..................
Two ..................
Three ................
Four ..................
Five ..................
Percent of total project
costs from non-FHIP
resources
Less than five.
Five to ten.
11 to 20.
21 to 30.
At least 31.
Five points will be awarded if your
application contains a letter of firm
commitment from a Fair Housing
Assistance Program agency stating their
firm commitment to work with you on
your project. Should the letter lack any
of the required information listed in (1)
through (3) above, no points will be
awarded under this factor.
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27131
5. Rating Factor 5: Achieving Results
and Program Evaluation (15 Points)
a. In evaluating this Rating Factor,
HUD will assess the extent to which you
demonstrate how you will measure the
results of the work of your organization
as set out in your budget and Statement
of Work. Applicants must select from
the list of activities and outcomes
detailed in the Logic Model and should
determine from these selections, their
specific methods and measures to assess
progress, evaluate program
effectiveness, and identify program
changes necessary to improve
performance. This will ensure that
performance measures are met and that
grantees are establishing achievable
realistic goals. Applicants who have
identified outputs and outcome
measurements and methods for
assessing those measurements against
commitments made in the application
will receive higher points than those
that do not. To meet this Factor
requirement, you must submit a
completed HUD’s Logic Model (HUD–
96010).
Instructions and a Microsoft ExcelTM
form are provided in the forms
appended to the Instruction Download
on https://www.Grants.gov/APPLY.
Applicants that do not have access to
Microsoft ExcelTM may obtain a copy of
the form in HTML fillable format along
with a text format of the Master Logic
Model listing, from HUD’s Web site at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm.
A narrative response is not required
for this Rating Factor; all applicants
must use the Logic Model Form.
Applicants that submit narrative
responses rather than use the Logic
Model Form will receive no points
under this Rating Factor. Applicants
should also review the Logic Model
training which can be found at https://
www.hud.gov/offices/adm/grants/
training/training.cfm.
b. In evaluating this Rating Factor:
(1) HUD will review the activities/
outputs and outcomes as units of
measurement you selected in relation to
the needs of your intended audience or
target populations;
(2) Output. The direct products of the
applicant’s activities that lead to the
ultimate achievement of outcomes.
Some examples of activities and outputs
for EOI applicants can be found at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm. Applicants must select
one or more activities from the listing of
‘‘Fair Housing Services Provided’’ that
will be undertaken by their
organization. Applicants who do not
select from the list ‘‘Fair Housing
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Services Provided’’ and/or do not add
additional services to that list, will not
receive any points under this Rating
Factor.
(3) Outcome. The Logic Model has a
prepared list of activities, outcomes and
indicators associated with Fair Housing.
Applicants must choose from this list of
‘‘Year 1, Year 2, or Year 3’’ outcomes
that are provided as part of the FHIP
NOFA or applicants may choose other
activities and if so, must provide a brief
statement to describe these activities or
outcomes. Applicants who do not either
select from the list ‘‘Outcomes and
Indicators’’ or select ‘‘Other’’ providing
a brief description of each will not
receive points under this Rating Factor.
You should assess progress and track
performance in meeting the goals and
objectives outlined in the work plan.
Accountability can be achieved using
specific measurement tools to assess the
impact of your activities. Examples
include:
• Pre/Post Tests;
• Customer/Client Satisfaction
Survey;
• Follow-up Survey;
• Observational Survey; or
• Functioning scale.
Applicants must also reference policy
priorities, as stated in their response to
Rating Factor 3, and relate them to your
project’s goals, as appropriate.
C. Reviews and Selection Process
1. Rating and Ranking. Although all
rating factors are organized the same
way for all FHIP initiatives, there are
differences in application requirements
and rating criteria, which are indicated
throughout the Rating Factor
instructions. Your application for
funding will be evaluated competitively
against all other applications submitted
under one of the following Initiatives or
Components:
a. Private Enforcement Initiative
(PEI)—
(1) General Component (PEI–GC);
(2) Performance-Based Funding
Component (PBFC);
b. Education and Outreach Initiative
(EOI)—
(1) Regional/Local/Community-Based
Program (EOI–R/L/C–B)
(a) General Component (EOI–GC);
(b) Clinical Law School Component
(EOI–CLS);
(2) National-Based Program (EOI–
NBP); National Media Campaign
Component (EOI–NMCC).
c. Fair Housing Organization Initiative
(FHOI)
Continued Development Component.
For all initiatives, all eligible
applications will be reviewed and
points awarded based upon:
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(1) Narrative responses to the Factors
for Award and the accompanying
materials specified, and
(2) RC/EC/EZ–IIs bonus points, as
applicable. Ineligible applications will
not be ranked. The maximum number of
points to be awarded for the Rating
Factors is 100. See the General Section
for information on Bonus Points.
Only applications with a score of
seventy-five (75) points or more will be
considered of sufficient quality for
funding, except for PBFC applications.
Generally, applications of sufficient
quality for funding will be selected in
rank order under each Initiative or
Component.
PBFC applicants will be evaluated
competitively against other PBFC
applicants who apply and have received
two years of ‘‘Excellent’’ performance
reviews for FHIP PEI awards made in
any two years from FY 2002 through FY
2006, as well as a score of 95 on the
most current of these two performance
reviews. These applicants will then be
rated by the Technical Evaluation Panel
(TEP) and ranked according to score.
Only those applicants who receive a
minimum final score of 95 or above
from the TEP will be considered for
funding under this Component.
2. Tie Breaking. When two or more
applications have the same total overall
score, the application with the higher
score under Rating Factor 3 will be
ranked higher. If applications still have
the same score, the tie will be broken by
the Rating Factor 1 score. If a tie still
remains, then the tie will be broken by
the Rating Factor 2 score. And if a tie
remains, the application seeking a
smaller amount of FHIP funding will be
selected.
3. Achieving Geographic Diversity of
Awards.
a. PEI and EOI: HUD reserves the
discretion to distribute awards to as
many States as possible (geographic
diversity criterion) for each Initiative or
Component. If the Selecting Official
exercises this discretion, he or she will
consider score (rank order) first, then
geographic diversity—in the following
manner: First, only qualified applicants
will be considered—i.e., applicants
achieving a score of 75 points or higher.
Second, qualified applicants will be
rank ordered by score with the highest
scoring applicant at the top of the list.
Third, when the highest ranking
applicant is selected, the Selecting
Official will look on the list for qualified
applicants from the same State. Those
applicants will be moved to the end of
the list. Then selection will continue
with the next applicant at the top of the
list. If funds remain after the Selecting
Official goes through the list the first
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time, he or she will rank order the
qualified applicants at the end of the list
and repeat the selection process for rank
order and geographic diversity. For the
PEI–PBFC, the geographic diversity
provision will be applied as follows:
When there are two or more
applications of sufficient quality from
the same city, the application(s) with
the lower score(s) may not be funded.
For the Clinical Law School
Component, the National Media
Campaign Component, and the FHOI—
Continued Development Component,
the geographic diversity provision does
not apply.
4. Adjustments to Funding. As
provided in the General Section, HUD
may approve an application for an
amount lower than the amount
requested, fund only portions of the
application, withhold funds after
approval, reallocate funds among
activities and/or require that special
conditions be added to the grant
agreement, in accordance with 24 CFR
84.14, the requirements of the General
Section, or where:
a. HUD determines the amount
requested for one or more eligible
activities is unreasonable or
unnecessary;
b. An ineligible activity is proposed in
an otherwise eligible project;
c. Insufficient funding amounts
remain to award the full amount
requested in the application, and HUD
determines that partial funding is a
viable option;
d. The past record of key personnel
warrants special conditions; or,
e. Training funds are not reserved for
FHIP training.
5. Reallocation of Funds. After all
applications within funding range have
been selected or obligations are
completed in an Initiative if funds are
still available, the Selecting Official or
designee will have the discretion to
reallocate those remaining funds in rank
order among Initiatives as follows:
a. PEI, any remaining funds from any
component will be reallocated first
within that Initiative, if after
reallocating funds within the Initiative
and funds still remain, they shall be
reallocated to EOI.
b. EOI, any remaining funds from any
component will be reallocated first
within that Initiative; if after
reallocating funds within the Initiative
left over funds remain, they shall be
reallocated to PEI;
c. FHOI, any remaining funds will be
allocated to PEI.
D. Anticipated Announcement and
Award Dates. For planning purposes,
anticipate an announcement date of
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September 23, 2008, and an award date
of September 29, 2008.
release the names of applicants or their
scores to any third party.
VI. Award Administration Information
B. Administrative and National Policy
Requirements.
1. Accessibility Requirements. All
activities, facilities, and materials
funded by this Program must be
accessible to persons with disabilities
(24 CFR 8.2, 8.4, 8.6, and 8.54).
2. Protected Classes. All FHIP-funded
projects must address housing
discrimination based upon race, color,
religion, sex, disability, familial status,
or national origin.
3. Environmental Requirements. In
accordance with 24 CFR 50.19(b)(3), (4),
(9), (12), and (13) of HUD regulations,
activities assisted under this program
are categorically excluded from the
requirements of the National
Environmental Policy Act and are not
subject to environmental review under
related laws and authorities.
4. Procurement of Recovered
Materials. State agencies (FHAP
agencies) and agencies of a political
subdivision of a State that are using
assistance under a HUD program NOFA
for procurement, and any person
contracting with such an agency with
respect to work performed under an
assisted contract, must comply with the
requirements of Section 6002 of the
Solid Waste Disposal Act, as amended
by the Resource Conservation and
Recovery Act. See General Section for
details.
5. Product Information. Press releases
and any other product intended to be
disseminated to the public must be
submitted to the Government Technical
Representative (GTR) two weeks before
release for approval and acceptance.
6. Ensuring the Participation of Small
Businesses, Small Disadvantaged
Businesses, and Women Owned
Businesses. (See General Section).
7. Payment Contingent on
Completion. Payment of FHIP funds is
made on a reimbursement basis.
Payments are contingent on the
satisfactory and timely completion of
your project activities and products as
reflected in your grant or cooperative
agreement. Requests for funds must be
accompanied by financial and progress
reports.
8. Copyright Materials. You may
copyright any work that is eligible for
copyright protection subject to HUD’s
right to reproduce, publish, or otherwise
use your work for Federal purposes, and
to authorize others to do so as required
in 24 CFR 84.36.
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A. Award Notices
1. Applicant Notification and Award
Procedures.
a. Notification. Information about the
review and award process will not be
available during the HUD evaluation
period, which begins on the application
deadline date for this NOFA and lasts
for approximately 90 days thereafter.
However, you will be advised, in
writing or by telephone, if HUD
determines that your application is
ineligible or has technical deficiencies
which may be corrected as described in
the General Section. HUD will only
communicate with persons specifically
identified in the SF–424 in the
application. HUD will not provide
information about the application to any
third party such as contractors.
b. Negotiations. If you are selected,
HUD will require you to participate in
negotiations to determine the specific
terms of your cooperative or grant
agreement. HUD will follow the
negotiation procedures described in the
General Section. The selection is
conditional and does not become final
until the negotiations between the
applicant and the Department are
successfully concluded and the grant or
cooperative agreement is signed and
executed based upon the negotiations.
HUD will negotiate only with the person
identified in the application as the
Director of the organization or if
specifically identified in the application
as the Project Director. HUD will not
negotiate with any third party (i.e., a
contractor, etc.). The Grant Officer and
Government Technical Representative
will determine on a case-by-case basis if
technical assistance or special
conditions are required.
c. Applicant Debriefing. After awards
are announced, applicants may receive
a debriefing on their application as
described in the General Section.
Materials provided during the
debriefing will be both the applicant’s
final scores and final evaluator
comments for each rating factor.
Applicants requesting a debriefing must
send a written or e-mail request to
Annette Corley, Grant Officer, U.S.
Department of Housing and Urban
Development, FHIP/Support Division,
451 Seventh Street, SW., Room 5224,
Washington, DC 20410. HUD will not
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27133
9. Complaints Against Awardees.
Each FHIP award is overseen by a HUD
Grant Officer (See https://www.hud.gov
for list of FHEO Regional Directors per
region). Complaints from the public
against FHIP grantees should be
forwarded to the Grant Officer. The
Grant Officer’s name and contact
information is provided in the grant
agreement. If, after notice and
consideration of relevant information,
the Grant Officer concludes that there
has been inappropriate conduct, such as
a violation of FHIP requirements, terms
or conditions of the grant, or any other
applicable statute, regulation or other
requirement, HUD will take appropriate
action in accordance with 24 CFR 84.62.
Such action may include: Written
reprimand; consideration of past
performance in awarding future FHIP
applications; repayment to HUD of
funds received under the grant; or
temporary or permanent denial of
participation in the FHIP in accordance
with 24 CFR part 24.
10. Double Payments. If you are
awarded funds under this NOFA, you
(and any contractor or consultant) may
not charge or claim credit for the
activities performed under this project
under any other Federally assisted
project.
11. Performance Sanctions. A grantee
or contractor failing to comply with the
requirements set forth in its grant or
cooperative agreement will be liable for
such sanctions as may be authorized by
law, including repayment of improperly
used funds, termination of further
participation in the FHIP, and denial of
further participation in programs of
HUD or any federal agency.
C. Reporting
1. HUD requires that funded
recipients collect racial and ethnic
beneficiary data. The Department has
adopted the Office of Management and
Budget’s Standards for the Collection of
Racial and Ethnic Data. In view of these
requirements, you should use Form
HUD–27061, Racial and Ethnic Data
Reporting Form (and instructions for its
use), found on https://
www.HUDclips.org. Also, quarterly and
as your project ends, you must report
meaningful data derived from client
feedback on how they benefited from
your project’s activities.
2. Listed below is a sample-reporting
document of activities and tasks to be
performed by a FHIP Grantee.
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ADMINISTRATIVE ACTIVITIES
Activities
Tasks
Submitted by
1. Complete HUD–22081 Race and Ethnic
Data Reporting Form.
2. Complete HUD–28807 Disclosure Statements.
.........................................................................
45 Days ......................
GTR/GTM
Submit Disclosure Statement. If no changes
occur, submit statement of no change with
final report.
Submit SF–269A and Copy of Written Report
When changes occur
GTR/GTM
Quarterly .....................
GTR/GTM
Submit payment request to LOCCS ...............
Per Payment Schedule.
45 Days from start of
grant period and at
end of Grant.
One month before end
of grant term.
GTR/GTM
Within 90 days after
end of grant term.
GTR/GTM
Within 90 days after
end of grant term.
GTR/GTM
3. Complete SF–269A Financial Status Report
and Written Quarterly Status Reports on All
Activities.
4. Voucher for Payment ...................................
5. Complete Listing of Current or Pending
Grants/Contracts/Other Financial Agreements.
6. Prepare and Submit Draft of Final Report,
including HUD 96010.
7. Complete Final Report and Provide Copies
of All Final Products Not Previously Submitted.
8. Submit 2 copies of Final Report and all final
program products produced under the Grant
(by diskette, where feasible) to HUD.
VII. Agency Contacts
You may contact Myron P. Newry or
Denise L. Brooks, of the Office of Fair
Housing and Equal Opportunity’s FHIP
Support Division, at 202–402–7095 or
202–402–7050, respectively (these are
not toll-free numbers). Persons with
hearing or speech impairments may
contact the Division by calling 1–800–
290–1617 (this is a toll-free number).
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VIII. Other Information
Paperwork Reduction Act. The
information collection requirements
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Submit listing for recipient and any contractors.
Submit Draft of Report. Submit your eLogic
Model reporting your short- and intermediate term outputs and outcomes as
contained in the eLogic Model submitted
and approved in your grant agreement.
Your report and eLogic Model should identify results and benefits to date of the work
accomplished under the FHIP award. In
addition, the eLogic Model should include
an attachment that addresses the management questions applicable to your work.
Complaint and testing activities should provide data on complaints received and tests
conducted by basis, issues, and outcomes.
This should include number of credible, legitimate complaints filed with HUD, a State
or local Fair Housing Agency, Department
of Justice or private litigator; and types of
relief/results.
Submit a copy of the Final Report, including
a final eLogic Model with all outputs and
outcomes identified, and management
questions responded to. Submit all Final
Products not previously submitted to GTR
and GTM.
Submit detailed description of items submitted to GTR and GTM.
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
approval number 2529–0033. In
accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to a collection of information
unless the collection displays a
currently valid OMB control number.
Public reporting burdens for the
collection of information are estimated
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Submitted to
GTR/GTM
GTR/GTM
to approximate 105 hours per annum
per respondent for the application and
grant administration. This includes the
time for collecting, reviewing, and
reporting the data for the application,
semi-annual reports and final report.
The information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Housing Counseling Program
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Single Family Housing.
B. Funding Opportunity Title:
Housing Counseling Program.
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: FR–
5200–N–18; OMB Approval number is:
2502–0261.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: 14.169
Housing Counseling Assistance
Program.
F. Dates: The application deadline
date is July 9, 2008. Applications
submitted through https://
www.grants.gov must be received and
validated by Grants.gov no later than
11:59:59 pm eastern time on the
application deadline date. See Section
IV of the General Section, published
March 19, 2008 (73 FR 14882) regarding
application submission procedures and
timely filing requirements.
G. Available Funds: Approximately
$47 million is available for eligible
applicants under this program NOFA.
Full Text of Announcement
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I. Funding Opportunity Description
A. Program Description. This program
supports the delivery of a wide variety
of housing counseling services to
homebuyers, homeowners, low- to
moderate-income renters, and the
homeless. The primary objectives of the
program are to expand homeownership
opportunities, improve access to
affordable housing and preserve
homeownership. Counselors provide
guidance and advice to help families
and individuals improve their housing
conditions and meet the responsibilities
of tenancy and homeownership.
Counselors also help borrowers avoid
inflated appraisals, unreasonably high
interest rates, unaffordable repayment
terms, and other conditions that can
result in a loss of equity, increased debt,
default, and eventually foreclosure.
Additionally, counselors may provide
counseling services to homeowners to
prevent or resolve mortgage
delinquency, default, and foreclosure,
with the primary objective to preserve
homeownership. Counselors provide
guidance and advice to help families
and individuals meet the
responsibilities of homeownership and
modify or refinance their loans to avoid
unreasonably high interest rates,
unaffordable repayment terms, and
other conditions that can result in a loss
of equity, increased debt, default, and
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eventually foreclosure. Applicants
funded through this program may also
provide Reverse Mortgage Counseling to
elderly homeowners who seek to
convert equity in their homes into
income that can be used to pay for home
improvements, medical costs, living
expenses, or other expenses.
B. Grant Applicant Categories. HUD
will award a single comprehensive grant
to qualified applicants through one of
four categories:
(1) Local Housing Counseling
Agencies (LHCAs);
(2) National and Regional
Intermediaries (Intermediaries);
(3) State Housing Finance Agencies
(SHFAs); and
(4) Multi-State Organizations (MSOs).
Also, supplemental funding is
available to LHCA’s and Intermediaries
for Reverse Mortgage Counseling.
C. Authority. HUD’s Housing
Counseling Program is authorized by
section 106 of the Housing and Urban
Development Act of 1968 (12 U.S.C.
1701x). On September 28, 2007, a Final
Rule was published in the Federal
Register at 72 FR 55638 and codified at
24 CFR part 214 establishing new
regulations for the Department of
Housing and Urban Development’s
Housing Counseling Program.
The Home Equity Conversion
Mortgage (HECM) Program is authorized
by section 255 of the National Housing
Act (12 U.S.C. 1715z–20).
D. Definitions.
1. Affiliate. A nonprofit organization
participating in the HUD-related
housing counseling program of a
regional or national intermediary, or
state housing finance agency. An
affiliate is incorporated separately from
the regional or national intermediary or
state housing finance agency. An
affiliate is also:
a. Duly organized and existing as a
tax-exempt nonprofit organization;
b. In good standing under the laws of
the state of the organization; and
c. Authorized to do business in the
states where it proposes to provide
housing counseling services.
2. Applicant. A HUD-approved
housing counseling agency or SHFA
applying for a Housing Counseling grant
from HUD through this NOFA. The term
‘‘Applicant’’ includes the agency’s
branch or branch offices identified in its
application.
3. Branch. An organizational and
subordinate unit of a local housing
counseling agency, multi-state
organization, regional or national
intermediary, or state housing finance
agency not separately incorporated or
organized, that participates in HUD’s
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Housing Counseling program. A branch
or branch office must be in good
standing under the laws of the state
where it proposes to provide housing
counseling services. A branch or branch
office cannot be a sub-grantee or
affiliate.
4. Delinquency/Default Counseling.
Counseling provided to a current
homeowner to prevent or resolve
mortgage delinquency, mortgage default,
or foreclosure.
5. Grantee. A HUD-approved housing
counseling agency or SHFA that
receives housing counseling funds from
HUD through this NOFA. The term
‘‘Grantee’’ includes the agency’s branch
or branch offices identified in its
application.
6. HUD HECM Network Counselor. A
housing counselor that has passed the
Reverse Mortgage Counseling exam
administered by HUD and/or its agent,
and is approved by HUD to provide
Reverse Mortgage Counseling nationally
by telephone.
7. Intermediary. A HUD-approved
organization that provides housing
counseling services indirectly through
its branches or affiliates for whom it
exercises control over the quality and
type of housing counseling services
rendered. The Housing Counseling
program recognizes two types of
intermediaries, which include:
a. National intermediary. A national
intermediary is an organization which
operates in multiple regions of the
United States, which provides:
(1) Housing counseling services
through its branches or affiliates or both;
and
(2) Administrative and supportive
services to its network of affiliates or
branches, including, but not limited to,
pass-through funding, training, and
technical assistance.
b. Regional intermediary. A regional
intermediary is an organization which
operates in a generally recognized
region within the United States, such as
the Southwest, Mid-Atlantic, New
England, which provides:
(1) Housing counseling services
through its branches or affiliates or both;
and
(2) Administrative and supportive
services to its network of affiliates, or
branches, including, but not limited to,
pass-through funding, training, and
technical assistance.
8. Local Housing Counseling Agency
(LHCA). A housing counseling agency
that directly provides housing
counseling services. An LHCA may have
a main office, and one or more branch
offices, in no more than two contiguous
states.
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9. Multi-State Organization (MSO). A
multi-state organization provides
housing counseling services through a
main office and branches in two or more
states.
10. State Housing Finance Agency
(SHFA). Any public body, agency, or
instrumentality created by a specific act
of a state legislature empowered to
finance activities designed to provide
housing and related facilities and
services, through land acquisition,
construction or rehabilitation,
throughout an entire state. SHFAs may
provide direct counseling services or
sub-grant housing counseling funds to
affiliated housing counseling agencies
within the SHFA’s state, or both. The
term state includes the fifty states,
Puerto Rico, the District of Columbia,
Guam, the Commonwealth of the
Northern Mariana Islands, American
Samoa, and the U.S. Virgin Islands.
11. Sub-grantee. An affiliate of a
HUD-approved intermediary or SHFA
that receives a sub-grant of housing
counseling funds provided under a HUD
housing counseling grant. All subgrantees must be identified in the
grantee’s application. Under certain
conditions, including approval by HUD,
grantees may amend their sub-grantee
list after awards are made. See General
Section.
Applicant categories
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Category
Category
Category
Category
1. Category 1—Local Housing
Counseling Agencies (LHCAs). For the
grant period October 1, 2008 through
September 30, 2009, approximately
$15,840,000 is available from HUD to
directly fund HUD-approved LHCAs,
including approximately $14,840,000
for comprehensive counseling and
approximately $1 million for reverse
mortgage counseling. An LHCA can
only request funding for its main office
and branches located in the same state
as the main office and/or located in one
other contiguous state.
2. Category 2—Intermediaries. For the
grant period October 1, 2008 through
September 30, 2009, approximately $26
million is available from HUD to
directly fund HUD-approved
Intermediaries, including approximately
$23 million comprehensive counseling
and approximately $3 million for
reverse mortgage counseling.
3. Category 3—State Housing Finance
Agencies (SHFAs). For the grant period
October 1, 2008 through September 30,
2009, approximately $2,580,000 is
available to fund SHFAs that provide
housing counseling services directly or
serve as intermediaries to Affiliates who
offer housing counseling services.
4. Category 4—Multi-State
Organizations (MSOs). For the grant
period October 1, 2008 through
September 30, 2009, approximately
$2,580,000 is available to fund MSOs to
provide housing counseling services
directly through its branch offices
throughout its HUD-approved multistate service area.
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II. Award Information
A. Amount Allocated. Of the
approximately $50 million appropriated
for housing counseling in FY2008,
approximately $47 million is available
for eligible applicants under this NOFA.
Approximately $43 million is available
for comprehensive counseling.
Approximately $4 million is available
for Reverse Mortgage Counseling.
Available funding may also include
carryover and recaptured funds, in
addition to the appropriations.
B. Specific Allocations. Housing
counseling funding is distributed over
four applicant categories, as shown
below.
Total amount
available
Who is eligible
1—LHCAs ...................................................................
2—Intermediaries ........................................................
3—SHFAs ...................................................................
4—MSOs ....................................................................
HUD-approved Local Housing Counseling Agencies ................
HUD-approved National and Regional Intermediaries ...............
State Housing Finance Agencies ...............................................
Multi-State Organizations ...........................................................
C. Maximum Awards. Funds awarded
shall be available for a period of 12
calendar months.
1. Category 1. No individual LHCA
may be awarded more than $180,000
which may include supplemental
funding for reverse mortgage
counseling. The maximum amount for
the reverse mortgage counseling is
$30,000. The maximum amount for
comprehensive counseling is $150,000.
HUD anticipates that the average total
award for LHCAs will be approximately
$42,000.
2. Category 2. Awards for individual
HUD-approved intermediaries may not
exceed $5.5 million, which includes any
Reverse Mortgage supplemental
funding. The limit for Comprehensive
Counseling is $2.5 million and the limit
for Reverse Mortgage counseling is $3
million. HUD anticipates that the
average total award for Intermediaries
will be $1.2 million.
3. Category 3. No individual SHFA
may be awarded more than $475,000.
HUD anticipates that the average total
award for SHFAs will be approximately
$130,000.
4. Category 4. No individual MSO
may be awarded more than $575,000.
HUD anticipates that the average total
award for MSOs will be approximately
$250,000.
D. Award Instrument. HUD will use a
Grant Agreement. All Housing
Counseling Program awards will be
made on a cost reimbursement basis.
III. Eligibility Information
A. Eligible Applicants. Eligible
applicants include: HUD-approved
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$15,840,000
26,000,000
2,580,000
2,580,000
Local Housing Counseling Agencies
(LHCAs); HUD-approved national and
regional intermediaries (Intermediaries);
State Housing Finance Agencies
(SHFAs); and HUD-approved MultiState Organizations (MSOs).
B. Cost Sharing or Matching. No
specific matching funds are required.
However, in order to receive points
under Rating Factor 4, applicants are
required to demonstrate the
commitment of other private and public
sources of funding to supplement HUD
funding for the applicant’s counseling
program. HUD does not intend for its
Housing Counseling grant to cover all
costs incurred by an applicant. The
Final Rule published in the Federal
Register on September 28, 2007, at 72
FR 55638 and codified at 24 CFR part
214 expands the conditions under
which agencies participating in HUD’s
Housing Counseling Program are
permitted to charge fees to counseling
recipients. While agencies are strongly
encouraged to aggressively leverage
funds from other private and public
sources, fee income can be used to help
satisfy this requirement.
C. Other
1. Eligible Activities for
Comprehensive Counseling Awards
under all Applicant Categories. Grantees
and sub-grantees will only be
reimbursed for the applicable activities
outlined in this Section.
a. Individual counseling or group
education/classes regarding the
following topics:
(1) Pre-Purchase/Homebuying. This
includes: evaluating mortgagor
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readiness; search assistance; fair
housing and fair lending, including
whether or not the beneficiary belongs
to a protected class, and how to
recognize discrimination; budgeting for
mortgage payments; money management
(does not include administration of debt
management plans whereby an
organization pays bills on behalf of a
client); selecting a real estate agent;
home inspection; alternative sources of
mortgage credit; how to apply for
special programs available to potential
homebuyers; how to identify and avoid
predatory lending practices; locating
housing that provides universal design
and visitability; locating sources and
methods to help pay for accessibility
modifications; how to purchase a home
using the Section 8 Homeownership
Voucher Program, and referrals to
community services and regulatory
agencies. Applicants that provide
homebuyer education must also offer
individual counseling that complements
the group sessions.
(2) Resolving or Preventing Mortgage
Delinquency or Default. This includes:
restructuring debt, obtaining recertification for mortgage subsidy,
establishing reinstatement plans,
seeking loan forbearance, and managing
household finances. This can also
include helping clients affected by
predatory lending, homeownership
preservation and foreclosure prevention
strategies, explaining the foreclosure
process, providing referrals to other
sources, and assisting clients with
locating alternative housing, or pursuing
loss mitigation strategies.
(3) Non-Delinquency Post-Purchase.
This includes information and advice
on finding favorable mortgage loan
terms, personal money management,
and relations with lenders. It also
includes: home improvement and
rehabilitation; property maintenance;
loan and grant options; the loan or grant
application processes; what housing
codes and housing enforcement
procedures apply for the intended
activity; accessibility codes and how to
design features to provide accessibility
for persons with disabilities; nondiscriminatory lending and funding for
persons who modify their dwellings to
accommodate disabilities; and
visitability and universal design.
Agencies that provide post-purchase
education classes must also offer
individual counseling to complement
group sessions.
(4) Locating, Securing, or Maintaining
Residence in Rental Housing. This refers
to renter-related topics, including:
helping clients obtain and utilize rent
subsidies; pre-rental search assistance/
mobility counseling; budgeting for rent
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payments; educating clients on
landlords’ and renters’ rights;
explaining the eviction process;
ensuring clients understand their rights
when faced with displacement;
explaining the responsibility of the
entity causing displacement; and
providing assistance with locating
alternate housing.
(5) Shelter or Services for the
Homeless. Includes referrals to social,
community, and homeless services such
as emergency shelter or transitional
housing.
(6) Reverse Mortgage Counseling. This
counseling and education assists elderly
homeowners who seek to convert equity
in their homes into income that can be
used to pay for home improvements,
medical costs, living expenses, or other
expenses. This includes providing the
statutorily-required counseling to
individuals/families that may be eligible
for, or are interested in obtaining, an
FHA-insured HECM.
b. Marketing and Outreach Initiatives.
This includes providing general
information and materials about
housing opportunities and issues,
conducting informational campaigns,
advocating with lenders for nontraditional lending standards, and
raising awareness about critical housing
topics, such as predatory lending or fair
housing and fair lending issues. (Note:
Affirmative fair housing outreach
should be directed at those populations
least likely to seek counseling services,
including those of racial, religious or
national groups not normally served by
the sponsoring agency. To do so, it may
be necessary to broaden the target areas
or provide translation and interpretive
services in languages other than English
in order to reach a greater variety of
racial and ethnic minorities. It may also
require providing outreach and services
in alternative formats for persons with
disabilities.)
c. Training. Training to increase the
capacity of housing counselors and
program managers.
d. Computer equipment/systems.
Computer equipment/systems with the
objective of improving the quality of
counseling and education services
available.
e. Administrative Costs. For
intermediaries and SHFAs, this includes
administrative costs associated with
managing a network of housing
counseling agencies and providing
technical assistance.
2. Threshold Requirements.
Applications that do not meet all of the
following Threshold Requirements are
not eligible to receive an award from
HUD.
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a. Applicants and sub-grantees must
meet the Threshold Requirements in the
General Section.
b. Minimum grant request for
Comprehensive Funds. LHCA
applicants must request a minimum of
$20,000. SHFAs and MSOs must request
a minimum of $50,000 and
Intermediaries must request a minimum
of $300,000. For applicants requesting
only comprehensive counseling
funding, HUD will consider the amount
of the comprehensive counseling grant
being requested to be the value entered
into box 18a on form SF–424.
c. Minimum grant request for Reverse
Mortgage Counseling Supplemental
Funds. Intermediaries must request a
minimum of $500,000 for reverse
mortgage counseling supplemental
funding. LHCAs must request a
minimum of $5,000 for reverse mortgage
counseling supplemental funding. For
intermediaries and LHCAs requesting
reverse mortgage supplemental funding,
box 18a of Form SF–424 should reflect
the total of the comprehensive and the
reverse mortgage supplemental request.
For those LHCAs and Intermediaries
requesting supplemental funding, the
narrative response to Factor 3 must
make clear the exact comprehensive and
supplemental amounts being requested.
d. Only HUD-approved Housing
Counseling Agencies and SHFAs may
apply. Applicants must be currently
approved by HUD as an LHCA, a
housing counseling intermediary or a
multi-state organization, and have
secured HUD approval as a housing
counseling agency by the publication
date of this Housing Counseling
Program NOFA. SHFAs are not required
to be HUD-approved, but must meet the
eligibility requirements listed in this
NOFA and the Final Rule published in
the Federal Register on September 28,
2007, at 72 FR 55638 and codified at 24
CFR part 214.
e. Client Management System. The
applicant, and all affiliates and
branches, if applicable, must utilize a
client management system that
interfaces, or is working to interface,
with HUD’s databases. Information on
client management systems and
interfacing with HUD’s database is
found on HUD’s Web site: https://
www.hud.gov/offices/hsg/sfh/hcc/
hccprof21.cfm.
f. Applicants Requesting
Supplemental Reverse Mortgage
Counseling Funding. Only LHCAs and
Intermediaries are eligible to apply for
reverse mortgage counseling
supplemental funding. A separate
application is not needed to apply for
supplemental funding. However,
applicants requesting supplemental
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Reverse Mortgage counseling funding
must meet the following requirements:
(1) LHCAs must have at least one
HUD HECM Network counselor;
Intermediaries must have at least 20
HUD HECM Network counselors within
their network of affiliates or branches.
(2) Request the supplemental funding
by identifying in box 18a of Form SF–
424 total of the comprehensive request
and the Reverse Mortgage supplemental
request, and making clear in the
narrative response to Factor 3 the exact
comprehensive and reverse mortgage
counseling supplemental amounts, if
applicable, being requested;
(3) Identify reverse mortgage
counseling related needs in the target
community in its response to Rating
Factor 2;
(4) Respond to all reverse mortgage
counseling related requests for
information throughout the NOFA;
(5) Respond to the Rating Factors
describing activities related to the
proposed counseling and the reverse
mortgage counseling supplemental
funding;
(6) Indicate in the Rating Factors how
many individuals will be served
specifically with the requested
supplemental funding for Reverse
Mortgage counseling in addition to
those served under the comprehensive
counseling award. Be sure to clearly
identify the total number projected to be
served, the activities to be provided, and
the output and outcome goals to be
achieved with the supplemental
funding.
(7) Identify reverse mortgage
counseling related training and
certifications received by counselors
and program mangers; and
(8) Identify all HUD HECM Network
counselors in the proposed application.
3. Other Program Requirements.
a. To receive a grant or sub-grantee
under this Housing Counseling NOFA,
all applicants and sub-grantees must be:
(1) In good standing under the laws of
the state of their organization; and
(2) Authorized to do business in the
states where they propose to provide
housing counseling services.
(3) All grantees and sub-grantees must
use counseling facilities and services
that are accessible to persons with
disabilities or provide other means of
accommodation for persons with
disabilities, in accordance with Section
504 of the Rehabilitation Act of 1973
and its implementing regulations at 24
CFR parts 8 & 9, and Title III of the
Americans with Disabilities Act. In
addition, counseling services must
comply with effective communication
requirements under these laws. All
grantees and sub-grantees must help
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persons with disabilities locate suitable
housing in locations throughout the
applicant’s community, target area, or
metropolitan area, as defined by the
applicant.
b. Limits on Applications.
(1) HUD-approved LHCAs. HUDapproved LHCAs may either:
(a) apply directly to HUD for grant
funding, including comprehensive and
supplemental funding for Reverse
Mortgage counseling, under Applicant
Category 1; or
(b) be included in the respective
application of, and receive one subgrant from, an intermediary, MSO or
SHFA under Applicant Category 2, 3, or
4.
(2) The only exceptions to this rule
are:
(a) HUD-approved LHCAs with one or
more HUD HECM Network Counselors
that are awarded comprehensive funds,
but do not receive Reverse Mortgage
supplemental funding, may receive a
sub-grant or be reimbursed exclusively
for Reverse Mortgage counseling
activities from a HUD-approved
intermediary administering the Reverse
Mortgage supplemental funds made
available through this NOFA or by
another entity designated by HUD; and
(b) HUD-approved LHCAs that are
awarded comprehensive funds may also
be reimbursed for default counseling by
an intermediary that receives a category
2 award that provides default
counseling exclusively.
Funded LHCAs may not make subgrants to other HUD-approved LHCAs or
non-HUD-approved entities.
2. HUD-approved Intermediaries.
HUD approved intermediaries may only
apply for a grant under Applicant
Category 2. HUD-approved
intermediaries are also eligible for
supplemental funding for Reverse
Mortgage counseling.
3. SHFAs. SHFAs may only apply for
grants under Applicant Category 3 for
comprehensive counseling funds.
4. MSOs. HUD-approved MSOs may
either:
a. Apply directly to HUD for a grant
under Applicant Category 4 for
comprehensive counseling funds, or;
b. Be included in the respective
application of, and receive one subgrant from, intermediary or SHFA under
Applicant Categories 2 or 3.
The only exceptions to this rule are:
(1) HUD-approved MSOs with one or
more HUD HECM Network Counselors
that are awarded comprehensive funds,
may receive a sub-grant or be
reimbursed exclusively for Reverse
Mortgage counseling activities from a
HUD-approved intermediary
administering the Reverse Mortgage
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supplemental funds made available
through this NOFA or by another entity
designated by HUD; and
(2) HUD-approved MSOs that are
awarded comprehensive funds under
category 4 may also be reimbursed for
default counseling by an intermediary
that receives a category 2 award that
provides default counseling exclusively.
c. Sub-grantees of Intermediaries and
SHFAs.
(1) Sub-grantees or branches of
intermediaries, MSOs and SHFAs are
not required to be HUD-approved,
although HUD-approved LHCAs may
apply to an intermediary or SHFA as a
sub-grantee.
(2) Intermediaries, MSOs and SHFAs
that award sub-grants to counseling
agencies that are not HUD-approved
must assure that the sub-grantee
organizations meet or exceed HUD’s
approval standards.
(3) Sub-grantees must also be in
compliance with all civil rights
threshold requirements. For a listing of
civil rights threshold requirements, refer
to the General Section. Intermediaries
that do not ensure their sub-grantee’s
compliance with HUD standards may be
prohibited from participating in the
Housing Counseling Program. HUD will
monitor sub-grantees.
(4) To be eligible for funding under
Categories 2, 3 or 4, proposed subgrantees branches must not have
directly applied for or received a grant
under Category 1 of this NOFA, or
applied for or received a sub-grant or
funding from another intermediary,
MSO or SHFA under Category 2, 3 or 4
of this NOFA. Sub-grantees or branches
may apply for and receive funding from
only one intermediary, MSO or SHFA
under Category 2, 3 or 4. The only
exceptions to this rule are: (a) subgrantees or branches that have one or
more HUD HECM Network Counselors
that receive a sub-grant or funding for
comprehensive counseling from an
intermediary, MSO or SHFA under
Category 2, 3, or 4 may also receive a
sub-grant, or be reimbursed exclusively
for reverse mortgage counseling
activities, from a HUD-approved
intermediary administering the reverse
mortgage supplemental funds made
available through this NOFA or by
another entity designated by HUD; and
(b) sub-grantees and branches that
receive a sub-grant or funding for
comprehensive counseling from an
intermediary, MSO or SHFA under
Category 2, 3, or 4, may also be
reimbursed for default counseling by an
intermediary that receives a category 2
award that provides default counseling
exclusively.
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(5) Intermediaries and SHFAs that
make sub-grants must execute sub-grant
agreements with sub-grantees that
clearly delineate the mutual
responsibilities for program
management, including appropriate
time frames for reporting results to
HUD. Intermediaries, MSOs and SHFAs
have wide discretion to decide how to
allocate their HUD Housing Counseling
funding among branches and subgrantees, with the understanding that a
written record must be kept
documenting and justifying funding
decisions. This record, which must meet
the data requirements of the
Transparency Act (see General Section),
must be made available to sub-grantees,
branches and to HUD, within 30 days of
making the sub-award or allocation to
branches.
d. List of HUD-approved and
Participating Housing Counseling
Agencies. Pursuant to section
106(c)(5)(D) of the Housing and Urban
Development Act of 1968, HUD
maintains a list of all HUD-approved
and HUD-funded counseling agencies,
including contact information that
interested persons can access. All HUDapproved LHCAs and their branches,
and all sub-grantees and branches that
receive funding under Applicant
Categories 2, 3 and 4 of this NOFA may
be placed on this list and must accept
subsequent referrals, or when they do
not provide the services sought, make a
reasonable effort to refer the person to
another organization in the area that can
provide the services.
e. Non-Discrimination Requirement.
(1) Grant recipients and sub-grantees
are prohibited from discriminating on
behalf of or against any segment of the
population in the provision of services
or in outreach.
(2) Organizations funded under this
program may not engage in inherently
religious activities, such as worship,
religious instruction, or proselytization,
as part of the programs or services
funded under this program. If an
organization conducts such activities,
these activities must be offered
separately, in time or location, from the
programs or services funded under this
part, and participation must be
voluntary and not a condition of the
HUD programs or services.
f. Indirect Cost Rate. Grantees that
plan to use grant funds to cover direct
costs only are not required to provide an
indirect cost rate. However, Grantees
that plan to use grant funds to cover any
indirect costs must submit their
approved indirect cost rate established
by the cognizant federal agency. If the
grantee does not have an established
indirect cost rate, it will be required to
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develop and submit an indirect cost
proposal to HUD, or the cognizant
federal agency as applicable, for
determination of an indirect cost rate
that will govern the award. Applicants
that do not have a previously
established indirect cost rate with a
federal agency shall submit an initial
indirect cost rate proposal immediately
after the applicant is advised that it will
be offered a grant and, in no event, later
than three months after the start date of
the grant. OMB Circular A–122 can be
located at 2 CFR part 230. Applicants
can review Indirect Cost Training on
https://www.hud.gov at: https://
www.hud.gov/offices/adm/grants/
training/training.cfm.
g. Ensuring the Participation of Small
Businesses, Small Disadvantaged
Businesses, and Woman-Owned
Businesses. See the General Section for
information on this topic.
h. Subcontracting. Grantees and subgrantees must deliver all of the
counseling activities set forth in the
applicant’s work plan provided in
Factor 3 of this NOFA. Subcontracting
with other entities is permitted only in
geographical areas where no HUDapproved housing counseling agency
exists; however, the subcontractor must
meet or exceed the standards for a HUD
approved agency.
i. Conflicts of Interest. See the General
Section and Section 214.303(f) of the
Final Rule published in the Federal
Register on September 28, 2007, at 72
FR 55638 and codified at 24 CFR part
214.
j. Accessible Technology. See the
General Section.
k. Participation in HUD Sponsored
Program Evaluation. See the General
Section.
IV. Application and Submission
Information
A. Receiving an Application Package.
Applicants may download the
instructions to the application found on
the Grants.gov Web site at https://
www.Grants.gov. The instructions
contain the General Section and
Program Section of the published NOFA
as well as forms that you must complete
and attach as a zip file to your
application submission. If you have
difficulty accessing the information you
may call the Grants.gov Support desk
toll free 800–518–GRANTS or e-mail
your questions to Support@Grants.gov.
B. Content and Form of Application
Submission. Please be sure to read the
General Section for application deadline
and timely receipt requirements as HUD
is using electronic application
submission via https://www.Grants.gov.
In addition to the instructions in the
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General Section follow the instructions
below:
1. Size Limitations and Format for
Narrative Statements. Applicants must
be as specific and direct as possible. For
LHCAs, the narrative portion (responses
to all factors) must be limited to 50
double-spaced, 12-point font, singlesided pages. Intermediaries, MSOs and
SHFAs are limited to a total of 100
double-spaced, 12-point font, singlesided pages for the narrative portion.
Pages in excess of the size limit will not
be read. Number the pages of the
narrative statements and include a
header that includes the applicant’s
name and the Rating Factor number and
title. Within each narrative, clearly
identify each sub-factor immediately
above the response for that sub-factor.
2. Application Checklist. The
Application Checklist indicates forms,
information, certifications and
assurances that apply to this NOFA.
Housing Counseling NOFA
Application Checklist
a. SF–424, Application for Federal
Assistance
b. SF–424 Supplement—Survey on
Ensuring Equal Opportunity for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov)
(optional)
c. HUD–424 CB, Grant Application
Detailed Budget On the form HUD 424
CB, clearly specify the proposed HUD
housing counseling grant amount and
itemize proposed expenses and Reverse
Mortgage supplemental funds. Note:
This amount should be consistent with
the figure shown in Rating factors 3, 4
& 5, Form SF–424, Form HUD–424 CB
and HUD–2880. Also, if all budget line
items could not be itemized using the
Form HUD–424 CB, submit a more
detailed, comprehensive budget
itemizing all proposed expenses under
the grant. At a minimum, if applicable,
the budget must include salaries, fringe
and other benefits, training, travel, rent,
phone, postage, supplies, technology/
equipment, and indirect costs.
Intermediaries, MSOs and SHFAs that
reimburse branches and sub-agencies at
a fixed cost per counseling/education
activity, and type, or per office, are not
exempt from this requirement.
Intermediaries, MSOs and SHFAs that
pass through funds to sub-agencies must
also itemize how administrative funds
are spent.
d. SF–LLL, Disclosure of Lobbying
Activities (if applicable).
e. HUD–27300, Questionnaire for
HUD’s Initiative on Removal of
Regulatory Barriers (‘‘HUD
Communities Initiative’’ on Grants.gov)
(optional regarding eligibility, but
mandatory to receive credit in Factor 2
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for the Regulatory Barriers policy
priority).
f. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov).
g. HUD–2990, Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan (LHCAs only, if
applicable) (Must be signed by the
official authorized to certify the RC/EZ/
EC–II).
h. HUD–2991, Certification of
Consistency with the Consolidated Plan
(optional).
i. HUD–2994, You Are Our Client
Grant Applicant Survey (optional).
j. HUD–96010, Program Outcome
Logic Model.
k. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov) (to be used to transmit third
party documents as part of your
electronic application). Faxed
information must be sent to the
following fax number: (800) HUD–1010.
If you cannot access the toll-free 800
number, or experience problems, you
may use (215) 825–8798 (this is not a
toll-free number).
l. HUD–9902, Housing Counseling
Agency Fiscal Year Activity Report, for
the Period October 1, 2006 through
September 30, 2007 (only required for
Applicants who did not electronically
submit to HUD a form HUD–9902 for
the period October 1, 2006 through
September 30, 2007, for example,
applicants that received approval as a
HUD housing counseling agency after
September 30, 2007.) HUD will utilize
the HUD–9902 data in HUD’s Housing
Counseling System. However, HUD will
consider a revised 9902 submitted with
this application if it is accompanied by
an acceptable explanation regarding
why the data was revised.
m. SHFA Statutory Authority. SHFAs
must submit evidence of their statutory
authority to operate as a SHFA, as
defined in this NOFA, and must submit
evidence of their authority to apply for
funds and subsequently use any funds
awarded. Applicants should verify that
their agency profile information is
accurately represented in HUD’s
Housing Counseling System (HCS) and
validate the information prior to
submitting the grant application.
n. Organization Description.
Applicants must provide a brief
description, no more than 225 words, of
their organizational history and
proposed grant activities, as they would
like them to appear in the press release
issued by HUD in the event that the
applicant is funded through this NOFA.
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o. Narrative statements as required in
this NOFA.
C. Submission Dates and Times. A
complete application package must be
received and validated electronically by
the Grants.gov portal no later than
11:59:59 p.m. eastern time on or before
the applications deadline date.
Applicants are advised to submit their
applications at least 48 to 72 hours in
advance of the deadline date and when
the Grants.gov help desk is open so that
any issues can be addressed prior to the
deadline date and time. Please note that
validation may take up to 72 hours.
Please be sure to read the General
Section for timely submission and
receipt. Failure to follow the submission
requirements and procedures may affect
your ability to receive an award.
D. Intergovernmental Review. The
Housing Counseling Program is not
subject to Intergovernmental Review.
E. Funding Restrictions. Funding is
limited to the eligible activities
described in Section III.C.1 of this
NOFA.
F. Other Submission Requirements.
Applications must be submitted via the
Grants.gov Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp by no later than the
established deadline date and time. See
the General Section for further
information. Applicants interested in
applying for funding under this NOFA
must submit their applications
electronically or request a waiver from
the electronic submission requirement.
Applicants must submit their waiver
requests in writing using e-mail. Waiver
requests must be submitted no later than
15 days prior to the application
deadline date and should be submitted
to Betsy.M.Cromwell@hud.gov. If
granted a waiver the notification will
provide instructions on where to submit
the application and how many copies
are required. Paper copy applications
must be received by the deadline date.
HUD will not accept a paper application
without a waiver being granted. See the
General Section for detailed submission
and timely receipt instructions.
V. Application Review Information.
A. Criteria. The Factors for Award,
and maximum points for each factor, are
outlined below. These factors will be
used to evaluate all applications. The
maximum number of points for each
applicant is 102 for LHCAs and 100 for
all other applicants.
1. Bonus Points—‘‘RC/EZ/EC–II.’’
Only LHCAs are eligible for 2 bonus
points. See the General Section for
information regarding ‘‘RC/EZ/EC–II’’
bonus points. Form HUD–2990 must be
signed by the organization head of the
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RC/EZ/EC–II not the representative of
the jurisdiction in which the RC/EZ/EC–
II exists.
2. Additional Information. HUD may
rely on information from performance
reports, financial status information,
monitoring reports, audit reports, and
other information available to HUD to
make score determinations to any
relevant Rating Factor.
3. Responses to Factors for Award.
Responses to the following rating factors
should provide HUD with detailed
quantitative and qualitative information
and relevant examples regarding the
housing counseling work of the
organization. The Rating Factors contain
requests for additional information from
applicants interested in supplemental
Reverse Mortgage counseling funding.
In responses to the various factors and
sub-factors, intermediaries, MSOs and
SHFAs should not submit a separate
response for each proposed sub-grantee
and branch, but should provide a brief
profile of each and summary response
for their entire network, highlighting
individual activities, partnerships,
needs and/or results when appropriate.
a. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Staff (30 Points)
HUD uses responses to this Rating
Factor to evaluate the readiness and
ability of an applicant and proposed
sub-grantee and branch staff, to
immediately begin, and successfully
implement, the proposed work plan
detailed in Rating Factor 3. HUD will
also evaluate how effectively the
applicant managed work plan
adjustments that may have been
required if performance targets were not
met within established timeframes and
how often work plan adjustments were
required.
(1) Applicants must provide the
following information to support
evaluation of this Rating Factor.
Information must be provided in a chart
or table.
(a) Number of full-time (35 hours +
per week) housing counselors working
for the applicant and, if applicable,
proposed sub-grantees or branches;
(b) Number of part-time housing
counselors (less than 35 hours per week)
for the applicant and, if applicable,
proposed sub-grantees or branches;
(c) Number of bilingual housing
counselors working for the applicant
and, if applicable, proposed subgrantees or branches;
(d) Average years of housing
counseling experience for housing
counselors working for the applicant
and, if applicable, proposed subgrantees or branches;
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(e) Average years of housing
counseling program management
experience for the project director(s) for
the applicant and, if applicable,
proposed sub-grantees or branches;
(f) Average years of related
experience, such as experience in
mortgage lending, for counselors and
project managers;
(g) Proposed average hourly labor-rate
for housing counselors and project
managers, including benefits.
(2) Knowledge and Experience (11
points).
Using the information provided
above, demonstrate that the applicant,
including proposed sub-grantees and
branches, has sufficient personnel with
the relevant knowledge and experience
to implement the proposed activities in
a timely and effective manner, and
bilingual language skills, if appropriate.
Specifically, for LHCAs, scoring will
be based on the number of years of
experience of Housing Counseling
Program project directors and housing
counselors.
For intermediaries, MSOs and SHFAs,
scoring will be based on:
• The number of years of experience
of housing counseling program
management experience of project
directors of proposed sub-grantees and
branches;
• The number of years of housing
counseling experience of counselors in
proposed sub-grantees and branches;
• The number of years, for key
intermediary, MSO or SHFA personnel,
of experience administering a housing
counseling program consisting of a
network of multiple housing counseling
agencies. HUD will award higher scores
to applicants with more experienced
staff and management;
For all applicants, related experience,
such as experience in mortgage lending,
will also be considered, but will not be
weighted as heavily in the scoring as
direct housing counseling or housing
counseling program management
experience;
HUD will also factor in other
information that demonstrates the
capacity of the applicant, such as
relevant staff trainings and
certifications. Indicate if the applicant,
and proposed sub-grantees and
branches, if applicable, meet the
National Industry Standards for
Homeownership Education and
Counseling (https://
www.homeownershipstandards.com/).
In scoring this section, HUD will
evaluate whether the applicant has
experience providing the proposed
services. HUD will award higher scores
to applicants with staff and management
that have the greatest combination of
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experience, training and demonstrated
competency.
(a) LHCAs may provide individual
descriptions of staff limited to one page
for all counselors and program managers
included in the proposed work plan.
These descriptions do not count toward
narrative page limitations.
Intermediaries, MSOs and SHFAs acting
as intermediaries should summarize a
single chart, for each applicable
employee, subcontractor, and consultant
of proposed sub-grantees or branches,
the number of years of direct counseling
or counseling program management
experience, and the number of years of
relevant experience. Total each column.
Do not submit individual resumes for
sub-grantee staff. HUD staff will verify
experience information submitted
during monitoring reviews. The
following must be included in each
person’s description:
• The names and titles of employees,
including subcontractors and
consultants who will perform the
activities proposed in the applicant’s
work plan in Rating Factor 3. Clerical
staff should not be listed.
• Individual current housing
counseling duties and responsibilities,
Multi-service applicants should
differentiate between time spent on
housing counseling versus time spent
on other issues;
• Experience in providing one-on-one
and group counseling (describe each
separately);
• Relevant professional background
and experience, and;
• Bilingual language skills, if
applicable.
• Experience is relevant if it
corresponds directly to projects of a
similar scale and purpose, for example,
real estate or housing finance.
Provide the number of years of
experience for each position listed and
indicate:
• Where and when each position was
held;
• Whether the position was full-time
or part-time;
• In the case of part-time positions,
the number of hours per week.
Applicants for Reverse Mortgage
counseling supplemental funding must
specify the Reverse Mortgage counseling
experience of project directors, HUD
HECM Network Counselors and the
organization. Identify the HUD HECM
Network Counselors that are in the
applicant’s network at the time of
application, and that the applicant
proposes to fund with the requested
award;
(b) Also indicate in the chart for all
housing counselors and project directors
the specialized trainings received
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within the last two years relevant to the
proposed housing counseling activities,
including specific trainings regarding
FHA programs. Include dates for when
the training was received and who
provided it. Do not include on-the-job
training. Applicants that seek
supplemental funds for Reverse
Mortgage counseling must indicate what
relevant training counselors received to
prepare them as Reverse Mortgage
counselors. Any training that is not
related to the proposed activities will
not be considered.
(c) Indicate which housing counselors
are certified housing or financial
counselors. Describe what type of
certification is held, who provided it,
when certification was received, and if
applicable, the date certification
expires.
(d) Identify the Client Management
System (CMS) utilized by the applicant,
and each affiliate, and branch, if
applicable, during the grant period
October 1, 2006, to September 30, 2007,
and describe any automated financial/
credit tools or calculators and loan
product/feature comparison tools the
CMS(s) makes available to counselors,
and explain how these tools and the
CMS in general improves the quality of
counseling.
For the coming grant period, October
1, 2008 through September 30, 2009,
indicate which system will be used by
the applicant, and each affiliate, and
branch, if applicable, and how its use
will be implemented, for example
employee training.
(3) Grant and Program Requirement
Compliance (14 points).
In scoring this Section, HUD will
evaluate how well the applicant met the
Program requirements, including
reporting and grant document
execution, if applicable, for the period
October 1, 2006, to September 30, 2007,
and its ability to spend all grant funds
allotted.
If the applicant did not receive an
FY2006 HUD grant, it must provide a
response, with sufficient detail for HUD
to evaluate compliance, based on
activities and requirements under other
sources of funding, such as other
federal, state, or local grant awards.
Identify the source(s) and amount(s) of
funds used for housing counseling.
Provide relevant contact information for
the agencies or organizations
administering these programs so HUD
can verify that the information you
report is accurate.
(a) Grantee Requirements. (3 points)
HUD will evaluate the applicant’s
performance with regard to the
timeliness and completeness with
which the applicant satisfied grant
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requirements, including grant document
execution, grant reporting requirements
including quarterly (if applicable), midterm and final reports.
(b) Form HUD–9902. (2 points) HUD
will deduct points if the applicant was
required to submit a form HUD–9902 for
the period October 1, 2006 through
September 30, 2007, but failed to do so
in a timely manner.
(c) Expending Grant Funds. (2 points)
If grant awards were not fully expended
during the grant period October 1, 2006,
to September 30, 2007, provide an
explanation as to the reason why and
the steps the applicant has taken to
ensure that future funding will be
expended according to the terms of the
grant agreement.
(d) Performance Reviews. (5 points)
Significant findings on performance
reviews conducted by HUD staff will be
taken into consideration when scoring
this section. Significant findings may be
findings that suggest an applicant has
operated its agency in a manner
inconsistent with the Housing
Counseling program. HUD will develop
and apply a scoring scale based on the
number of significant findings
documented during a review(s), and
incidence of repeat findings.
(e) Housing Counseling System (HCS).
(2 points) HUD will evaluate applicant’s
timeliness and effectiveness in
validating and updating agency
information in HCS. Intermediaries,
MSOs and SHFAs must describe
procedures and quality control
measures used to verify sub-grantee, and
if applicable branch or affiliate,
information is validated in HCS on a
regular basis.
(4) Management—Goals and Results
(5 points). In scoring this section, HUD
will compare applicant output and
outcome goals and actual results for the
period October 1, 2006 through
September 30, 2007, and evaluate
subsequent changes in approach
resulting from any differences, if
applicable. HUD’s primary concern is
outputs, specifically accomplishments
relative to the projected total number of
households to be served, both for oneon-one counseling and education. The
outcome regarding the number of
individuals avoiding foreclosure, if
applicable, is also a priority for HUD.
HUD will also evaluate how the
applicant managed change, when
needed, within the organization as well
as a clear and reasonable explanation as
to why goals were not met, or why they
were exceeded, and what steps were
taken organizationally to accommodate
either scenario.
For applicants that received a FY
2006 housing counseling grant covering
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the period October 1, 2006 to September
30, 2007, HUD will compare the HUDgrant specific projections made in the
Program Outcome and Output Logic
Model, Form HUD–96010 submitted
with the FY2006 Housing Counseling
NOFA, including any adjustments based
on actual award amounts, to the
corresponding actual HUD-grant
specific results for that period reported
by the applicant.
Applicants who did not receive a
FY2006 Housing Counseling Grant and
therefore did not finalize outcome and
output projections, or who are recently
approved, or who were a sub-grantee of
an intermediary or SHFA for the period
of October 1, 2006 through September
30, 2007, and are now applying for
funding must indicate the detailed,
quantifiable goals the organization set
for itself for the period covering October
1, 2006 to September 30, 2007, or for the
12 month period ending December 31,
2007 if more appropriate to the
applicant’s or other grant-requiring
reporting schedule. Also provide the
actual results corresponding to these
goals and explain any differences in
goals versus actual results and indicate
what measurement reporting tools were
used as well as describe the evaluation
process. The Logic Model Instructions,
which is tab 1 of Form HUD–96010,
provides information regarding
measurement reporting tools and the
evaluation process. Provide relevant
contact information for the agencies or
organizations administering those
programs so HUD can verify that the
goals and corresponding achievements
you report are accurate.
b. Rating Factor 2: Need/Extent of the
Problem (10 Points)
This factor addresses the extent to
which there is a need for funding the
proposed activities described in the
applicant’s work plan, and the degree to
which the applicant’s work plan
substantively addresses departmental
policy priorities.
(1) Needs Data (4 points). Provide
current or recent economic and
demographic data, and any other
evidence that demonstrates housing
counseling need relevant to the target
area. All proposed activities in Factor 3
must have corresponding need-related
data. Sources for all data provided must
be clearly cited. Do not submit copies of
reports or tables.
To the extent that the community that
the applicant serves has documented
need in its Consolidated Plan, Analysis
of Impediments to Fair Housing Choice
(AI), or other planning documents,
provides these in the response.
Economic and demographic data must
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include persons with disabilities located
in the target area. The U.S. Census
Bureau, for example, maintains
disability data by state, county, and
metropolitan statistical area (MSA) at
the following Web site: https://
www.census.gov/hhes/www/disability/
disability.html. Additionally, the HUD
USER Research Information Service and
Clearinghouse, available at https://
www.huduser.org/, allows users to
search over 800 HUD publications by
subjects and keywords.
In scoring this Section, HUD will
evaluate the degree to which the
applicant provides current or recent
economic and demographic data, and
any other evidence that demonstrates
housing counseling need relevant to the
target area and the activities proposed in
projected work plan activities detailed
in Rating Factor 3. Applicants that fail
to identify current or recent objective
data, including adequate source citation,
will not receive full points for this
factor.
(2) Departmental Policy Priorities (6
points). The Departmental policy
priorities are described in detail in the
General Section. Of those listed, the
following five apply to the Housing
Counseling Program for the purpose of
this NOFA. Indicate if and describe how
the applicant’s work plan substantively
addresses each of these departmental
policy priorities. Applicants are advised
to review policy priorities in the
General Section, to assure they fully
understand the meaning of each, prior
to responding to this sub-factor. In
scoring this section, the applicant will
receive one point for each of the
departmental policy priorities (a)–(d)
that the projected work plan in Factor
3 substantively addresses. Up to 2
points are available for priority (e). The
General Section identifies how policy
priority points will be awarded. To
receive full credit for each category
intermediaries, MSOs and SHFAs must
demonstrate that at least half of the
proposed sub-grantees or branches have
met the specified criteria. Copies of
HUD’s notices published on this issue
can be found on HUD’s Web site at
https://www.hud.gov/grants/index.cfm.
(a) Providing Increased
Homeownership and Rental
Opportunities for Low- and ModerateIncome Persons, Persons with
Disabilities, the Elderly, Minorities, and
Families with Limited English
Proficiency.
(b) Providing Full and Equal Access to
Grassroots, Faith-Based and Other
Community-Based Organizations in
HUD Program Implementation. Identify
and describe outreach activities and
partnerships with grassroots, faith-based
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and other community-based
organizations.
(c) Participation in Energy Star.
Applicants must provide information on
how they promote or plan to promote
Energy Star materials and practices and
buildings constructed to Energy Star
standards to homebuyers, renters and
other applicable counseling clients.
Describe any outreach activities
previously conducted and/or planned to
promote Energy Star products.
(d) Utilization and Promotion of FHAInsured Mortgages, Products and
Programs. Applicants must describe
counselors’ knowledge of FHA products
and programs, how that knowledge was
obtained, and its plans to present these
loan products and programs as viable
alternatives to clients. Applicants must
describe any tools used to inform clients
about FHA products and programs such
as a loan comparison chart or tool on its
CMS comparing insured loans with
alternatives.
(e) Removal of Regulatory Barriers to
Affordable Housing. Under this policy,
higher rating points are available to (1)
governmental applicants that are able to
demonstrate successful efforts in
removing regulatory barriers to housing
and (2) nongovernmental applicants that
are associated with jurisdictions that
have undertaken successful efforts in
removing barriers. To obtain the policy
priority points for efforts to successfully
remove regulatory barriers, applicants
must complete form HUD–27300,
‘‘Questionnaire for HUD’s Initiative on
Removal of Regulatory Barriers.’’ A
number of questions on form HUD–
27300 expressly request the applicant to
provide brief documentation or contact
information with its affirmative
response. Applicants that do not
provide this documentation will not
receive the policy priority points. When
addressing this policy priority,
Intermediaries, MSOs and SHFAs
should submit a form HUD–27300 for a
single jurisdiction in which the
preponderance of services will be
performed if an award is made.
c. Rating Factor 3: Soundness of
Approach/Scope of Housing Counseling
Services (38 Points).
This factor addresses the quality and
effectiveness of the applicant’s
historical and proposed housing
counseling activities.
(1) Historical Performance—Quality
and Complexity of Services (8 Points)
In scoring this section, HUD will
evaluate the quality of, the variety of,
and the level of effort and time
associated with all the housing
counseling services provided by the
applicant from all funding sources
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during the period October 1, 2006
through September 30, 2007. Responses
should contain ‘‘Historical
Performance’’ as part of the heading for
the response. Applicants must provide
the following information:
(a) Average Hours. Provide the
average amount of time spent, per
household, for the following services
types. Include only direct housing
counseling and education service
provision, not follow-up, preparation,
etc., Intermediaries, SHFAs and MSOs
must provide an average for the entire
network of affiliates and branches, if
applicable, included in their
application. Do not provide a range of
hours.
(i) Pre-purchase Counseling
(ii) Homebuyer Education
(iii) Delinquency/Default Counseling
(iv) Non-Delinquency Post-Purchase
Counseling
(v) Reverse Mortgage Counseling
(vi) Non-Delinquency Post-Purchase
Education
(vii) Rental Counseling
(viii) Homeless/Displacement
Counseling
(ix) Fair Housing Education
Scoring will be based on the degree to
which the applicant demonstrates, as
compared to other applicants, that
sufficient time and resources were
devoted to ensure that clients received
quality counseling.
(b) Types of Counseling and Services
Offered: HUD will retrieve this
information, the Form HUD–9902, ‘‘All
Counseling Activities’’ column, through
the Counseling System (HCS). Verify
that the information from this is
accurate. Scoring of the variety of
housing counseling services is weighted
to incentivize Reverse Mortgage and
Delinquency/Default.
(c) Group Education and One-On-One
Counseling. For the period October 1,
2006, through September 30, 2007, HUD
will retrieve from Section 6 of form
HUD–9902, ‘‘All Counseling Activities’’
column, the number of clients that
participated in Homebuyer Education
Workshops or other types of classes as
group sessions and will retrieve from
Section 7a–e, the number of clients that
participated in one-on-one counseling.
Applicants should explain figures
provided in Form HUD–9902, ‘‘All
Counseling Activities’’ column,
regarding group session participation
and one-on-one counseling. Describe
how clients come to participate in one
or the other, the relationship between
the two, and the role that each plays in
the applicant’s overall service. Indicate
the percentage of clients participating in
both group sessions and one-on-one
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counseling. Scorers will evaluate the
extent to which an agency encouraged
and provided one-on-one counseling,
HUD considers the most effective form
of housing counseling, to complement
homebuyer education workshops and
other forms of group.
(d) Marketing and Outreach. Describe
outreach and marketing efforts, with
particular emphasis on diverse emerging
markets, for example, to first time.
Indicate the amount from all sources of
funding, spent on marketing and
outreach.
(2) Historical Performance—Impact/
Outcomes (8 points)
To score this Section, HUD will
evaluate the applicant’s performance for
the period October 1, 2006, to
September 30, 2007 as reported on the
HUD 9902, ‘‘All Counseling Activities’’
column. The quantity of clients the
applicant served will be compared to
similar applicants providing similar
services. Clients served will also be
analyzed in the context of the
applicant’s total housing budget for the
same period, FY2006. HUD will also
consider the extent to which the
services provided were time and
resource intensive. Additionally, for
MSOs and SHFAs, HUD will evaluate
the geographic coverage and scope of
the applicant’s activities for the period
October 1, 2006, through September 30,
2007, and the overall size of the housing
counseling network during that period.
(a) Cost per client. Clients served
figures will be obtained from the Form
HUD–9902, ‘‘All Counseling Activities’’
column, for the period October 1, 2006
through September 30, 2007, submitted
to HUD by the applicant, which reflects
activities funded both with HUD
housing counseling grant funds, if
applicable, and with other leveraged
resources. Applicants that were not
required to submit Form HUD–9902 for
the period October 1, 2006 through 30,
2007, must complete one as part of this
application. In addition, the applicant
must provide the following information.
(i) Total housing counseling budget
for the period October 1, 2006–
September 30, 2007, including HUD
housing counseling grant(s) or subgrants, if applicable, as well as other
resources leveraged specifically for
housing counseling. Do not include
funds for down payment or closing cost
assistance, Individual Development
Accounts, emergency services, or other
resources not used for the direct
provision of housing counseling.
(ii) Indicate how factors, such as,
location, type of counseling, client type,
and expenses, may have affected client
volume. Justify expenses and explain
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why they were reasonable, strategic, and
appropriate.
(b) Training Expenditures: Indicate
the amount spent, from all sources of
funding, on formal staff training during
the grant period October 1, 2006, to
September 30, 2007. Do not include onthe-job training.
(c) Percentage of Grant Funding
Passed Through: Intermediaries, MSOs
and SHFAs that received one or more
FY2006 HUD housing counseling grants,
the grant period October 1, 2006, to
September 30, 2007, must also indicate
what percentage of their grant(s) was
passed through directly to sub-grantees
or branches for the provision of housing
counseling services and explain how
funds not passed through were spent.
LHCAs applying under Applicant
Category 1 that received one or more
FY2006 HUD housing counseling grants
for the grant period October 1, 2006, to
September 30, 2007, must indicate what
percentage of their grant(s) was spent on
the salaries and benefits of housing
counselors and project directors.
Explain how other funds were spent.
Applicants that did not receive a
FY2006 HUD housing counseling grant
must characterize their performance
through other housing counseling
funding sources, for example other
federal, state or local government grants,
providing as much detail, similar to that
requested above, as possible.
(d) Geographic Coverage:
Intermediaries, MSOs and SHFAs must
identify the sub-grantees, affiliates and
branches, and corresponding states, to
which the applicant provided housing
counseling funding, for the period
October 1, 2006, through September 30,
2007, through:
(i) FY2006 HUD housing counseling
grant funds, if applicable
(ii) All housing counseling resources
(iii) SHFAs must describe methods
and results of efforts to integrate
existing agencies/systems in the state.
SHFAs must also describe the process
used to identify and rectify service
delivery deficiencies within the state.
(3) Projected Performance/Work
Plan—Quality and Complexity of
Services (8 points)
This section involves information on
the housing counseling services and
other activities to be conducted during
the period October 1, 2008, through
September 30, 2009. In scoring this
Section, HUD will consider the types
and variety of housing counseling and
education services being offered, and
other activities occurring in support of
the applicant’s housing counseling
program.
HUD will also evaluate the quality of
the applicant’s proposed housing
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counseling services, and level of effort
and time associated with providing the
proposed counseling services to the
number of clients it estimates it will
serve. Scoring will be based on the
degree to which the applicant
demonstrates, as compared to other
applicants that, for each type of
counseling service delivered, average,
greater than average or less than average
time and resources, will be devoted to
ensure that clients receive quality
counseling.
Applicants must provide the
following information, which will be
used in conjunction with responses in
Rating Factor 5, as a basis to support the
scoring of the sub-factors below. There
should be consistency between Rating
Factor 3 and the projected outputs and
outcomes in Rating Factor 5. Responses
must contain ‘‘Projected Performance’’
as part of the heading for the response.
(a) Counseling and Education
Services. Describe the various types of
housing counseling and education
services, and if applicable, intermediary
activities, applicant proposes to
undertake. The proposed work plan
must be consistent with the most
current work plan on file with the
appropriate HUD, i.e., an applicant
cannot propose to provide services
which are not currently approved by
HUD. Also, describe planned follow-up
activities, if applicable. Proposed
services and activities must relate to the
needs identified in Rating Factor 2.
Scoring of the variety of housing
counseling services offered is weighted
to provide the most points for Reverse
Mortgage and Delinquency/Default
counseling.
(b) Average Hours. For each of the
service types listed in part (a), indicate
the average hours of direct housing
counseling and education service
provision, by the applicant, and
affiliates and branches if applicable, per
client, for the period October 1, 2008,
through September 30, 2009. Do not
provide a range of hours. If the projected
average times are the same as those
listed for the period covering October 1,
2006—September 30, 2007, the
applicant may simply state so in lieu of
listing them again here.
(c) Sufficient Staff. LHCAs must
indicate the names and titles of
employees allocated to each proposed
activity, as well as the corresponding
staff hours for each task, and
demonstrate that the applicant has the
human resources to accomplish the
proposed activities and serve the
number of individuals the applicant
proposes to serve. The staff information
should include who from Factor 1 will
be involved, and any new staff,
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subcontractors or consultants that will
be hired for the October 1, 2008—
September 30, 2009 grant period.
(d) Training. Indicate proposed
amount to be spent, from all funding
sources, on formal staff training during
the grant period October 1, 2008, to
September 30, 2009. Indicate amount
spent with HUD Housing Counseling
grant funding, if applicable, and amount
spent from other sources of funding.
HUD will reward agencies that utilize
other sources of funding, besides HUD
housing counseling grant funding for
training. Do not include on-the-job
training. Intermediaries, MSOs and
SHFAs should describe in detail their
plans to train proposed sub-grantees and
branches if applicable, provide
technical assistance, and evaluate
compliance with program requirements,
for example through site visits.
(e) Persons with Disabilities/LEP.
Describe plans to effectively serve and/
or communicate with persons with
limited English proficiency (LEP),
pursuant to Title VI of the Civil Rights
Act of 1964. Applicants may refer to the
Department’s January 22, 2007 Final
Guidance to Federal Financial
Assistance Recipients Regarding Title VI
Prohibition Against National Origin
Discrimination Affecting Limited
English Proficient Persons (72 FR 2732).
Applicants that identified multi-lingual
counselors in Factor 1, must
demonstrate the applicability of their
capacity to provide services in multiple
languages to the language needs of the
community they serve.
Also describe plans to effectively
serve and/or communicate with persons
with disabilities, in accordance with
Section 504 of the Rehabilitation Act of
1973 and its implementing regulations
at 24 CFR parts 8 & 9, and Title III of
the Americans with Disabilities Act.
(f) Sub-grantees/Branches.
Intermediaries, MSOs and SHFAs must
also:
(i) Describe the housing counseling
and education activities to be provided
by proposed sub-grantees and branches,
explicitly stating the types of services to
be offered, preferably in a chart.
(ii) Describe the applicant’s legal
relationship with sub-grantees (i.e.
membership organization, field, or
branch office, subsidiary organization,
etc.)
(iii) Explain the process that will be
used to determine sub-grantee funding
levels distribute funds. If applicable,
indicate how sub-grantee funding levels
adjusted on an on-going basis based on
performance.
(4) Projected Performance/Work
Plan—Impact (8 points)
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In scoring this Section, HUD will
evaluate the proposed outputs from the
logic model, specifically the number of
clients that the applicant estimates will
be served under the proposed HUD
grant, by the applicant and sub-grantees,
if applicable, for the grant period
October 1, 2008, to September 30, 2009.
Scoring will be based on the cost per
client, compared to historical averages
similar services and similar applicants.
Proposed clients served numbers will
also be analyzed in the context of
budget, costs, spending decisions, the
types of services provided, level of effort
expended, etc.
(a) Cost Per Client. Provide a context
for, or qualify the number of clients the
applicant projects to serve with the
proposed HUD grant. Indicate how
location, counseling and client types,
and expenses may affect client volume,
whether the impact will be short-term or
long-term. Justify proposed expenses
and explain why they are reasonable,
strategic, and appropriate for counseling
activities identified above.
(b) Projected Performance—Group
Education and One-On-One Counseling.
HUD will utilize logic model output
projections to evaluate what percentage
of total clients the applicant estimates
will participate in group education,
what percentage will participate in oneon-one counseling, and what percentage
will participate in both group sessions
and one-on-one counseling. Applicants
must complete each of these output
projections. Describe how clients are
selected for one or the other, the
relationship between the two, and the
role that each will play in the overall
service provision. Scorers will evaluate
the extent to which an agency plans to
encourage and provide one-on-one
counseling, which HUD considers the
most effective form of housing
counseling, instead of over-relying on
homebuyer education workshops and
other forms of group sessions.
(c) Marketing and Outreach. Describe
marketing and outreach strategies
planned, including strategies to reach
out to diverse emerging markets and
households at risk of default and
foreclosure. These strategies should be
designed to reach clients in need of the
counseling services described in the
work plan. Provide the amount of the
proposed HUD grant budgeted, and the
amount of total budget, all sources of
funding, earmarked for marketing and
outreach for the period covering October
1, 2008–September 30, 2009.
(5) Projected Performance/Work
Plan—Coordination (4 points). HUD
will the extent to which, as compared to
similar applicants, the applicant can
demonstrate it will coordinate proposed
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activities with other organizations, if
applicable, with other services and
products offered by the applicant’s
organization in a manner that benefits
their clients. Scoring will also be based
on the degree to which the applicant
takes steps to avoid conflicts of interest,
and discloses to clients that they have
a choice in matters such as the loan they
choose and the house that they
purchase.
(a) Partnerships. Identify and describe
partnerships and efforts to coordinate
proposed activities with other
organizations, including, but not limited
to, emergency and social services
providers, lending organizations,
homeowner insurance providers, down
payment and closing cost assistance
programs, nonprofit housing providers,
and local or state government. No points
will be given for simply a list of other
organizations. Applicants should also
internal products and functions, if
applicable, such as loan products
available to clients, down payment and
closing cost assistance programs, as well
as internal affordable housing programs
that can be a resource for clients.
SHFAs should describe plans to
integrate existing counseling agencies/
systems within their states. Applicants
requesting Reverse Mortgage
supplemental funding should highlight
the partnerships or internal products
that are relevant to Reverse Mortgage
activities.
(b) Conflict of Interest. Describe plans
to avoid conflicts of interest, such as
methods for disclosing to participants
that they are free to choose lenders, loan
products, and homes, regardless of the
recommendations made by counselors.
To receive full credit in this Section, the
applicant must submit the disclosure
forms and materials used by the
applicant to communicate to clients
that, while affordable homes, lending
products and other forms of assistance
might be through the applicant, and
partnerships in which the applicant has
entered, the client is under no
obligation to utilize these services.
These plans and disclosures will also be
reviewed by HUD staff as a part of the
biennial reviews and on-site monitoring
visits.
(6) Projected Performance/Work
Plan—Coverage/Efficient Use of
Resources (2 points). In scoring this
Section, HUD will evaluate the
geographic coverage of the applicant’s
proposed activities, and spending
decisions.
(a) Percentage of Grant Funding To Be
Passed Through: Intermediaries, MSOs
and SHFAs must indicate what
percentage of their proposed award will
be passed through directly to sub-
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grantees and branches, and explain how
funds passed through will be spent.
LHCAs that apply under Applicant
Category 1 must indicate what
percentage of their proposed award will
be spent on the salaries and benefits of
housing counselors and project
directors. Explain in detail how other
proposed funds will be spent.
(b) Geographic Coverage:
Intermediaries, MSOs and SHFAs must
identify the sub-grantees and branches,
and corresponding states, the applicant
proposes will receive funding through
this grant award. SHFAs should
describe plans to identify and rectify
service delivery deficiencies within
their states. Applicants unable to
precisely identify proposed sub-grantees
and branches to receive funding through
the proposed grant must identify the
most likely sub- and branches, based on
past experience, and explain what
process will be used to select actual subgrantees and branches. Pursuant to the
applicable regulations at 24 CFR
84.82(d)(3)(iii) and 85.30(d)(4), grantees
receive HUD’s prior written approval for
sub-grants.
d. Rating Factor 4: Leveraging Resources
(10 Points)
HUD housing counseling grants are
not intended to fully fund an applicant’s
housing counseling program, or that of
its sub-grantees. All organizations that
use housing counseling grant funds are
expected to seek other private and
public sources of funding for housing
counseling to supplement HUD funding.
Any agency that does not have other
resources available will receive no
points for this factor.
Applicants will be evaluated based on
their ability to show that they have
obtained additional nonfederal
resources for their housing counseling
activities, for the period October 1,
2008–September 30, 2009, including:
direct financial assistance; in-kind
contributions, such as services,
equipment, office space, labor; etc.
Resources may be provided by
nonfederal governmental entities, public
or private nonprofit organizations, forprofit private organizations, or other
entities committed to providing
assistance. Grantees will be required to
maintain evidence that leveraged funds
were actually provided to the agency.
These files will be reviewed by HUD
staff as a part of the biennial reviews
and on-site monitoring visits.
(1) All applicants must provide a
comprehensive list of all leveraged
funds and in-kind contributions being
claimed. Include the total amount and
the source of funds. Applicants are
required to list the names of the
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organizations providing the nonfederal
funds, the sources of those funds, and
amounts of the funds to be devoted to
the proposed program. Applicants that
fail to provide this information shall not
receive any points for this factor.
Intermediaries and SHFAs must itemize
the list of leveraged resources by each
proposed sub- and/or funded branch
office. All leveraged resources claimed
by an applicant, including cash and
third party in-kind, must meet all of the
criteria set forth in 24 CFR 84.23 and
must be accounted for in the budget
form 424CB. Responses should be
consistent with the leveraged funds
amount shown on the SF Form 424,
HUD Form 424 CB and the
documentation for this rating factor.
(2) Additionally, for Category 1—
Local Housing Counseling Agencies
(LHCAs), in order to obtain points under
this factor, the applicant must
demonstrate leveraging by providing
letters and, if applicable, copies of
relevant grant agreements, from entities
or individuals, or both, committing
resources to the project, that include:
(a) The identity of the entity or
individual committing resources to the
project.
(b) Dollar value of the resources to be
committed. For in-kind resources with
no clear total dollar value indicated,
Applicants should estimate their value
and describe in detail how the estimate
was determined. Values for recipient
contributions of services and property
shall be established in accordance with
the applicable cost principles.
(c) The type of resources to be
committed.
(d) An indication that the resources
will be available during the grant period
pertaining to this NOFA, October 1,
2008–September 30, 2009.
(e) An indication that the award, or a
specific portion of it, is intended for
housing counseling.
(f) The signature of an official of the
entity legally able to make commitments
on behalf of the entity.
(g) No conditions that would nullify
the commitment. (It is, however,
acceptable for the commitment to be
conditional on HUD funding.)
(h) If a LHCA has a history of funding
over the past two years from a particular
source and cannot get a commitment
letter for the coming grant year, the
applicant can provide a verification of
the receipt of the grant in the past and
make a statement that they have applied
for and expect to receive the grant
during the period October 1, 2008–
September 30, 2009.
(3) Additionally, resources provided
by the applicant may count as leveraged
resources. These amounts must include
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only funds that will directly result in
the provision of housing counseling
services, but not resources for activities
as down payment and closing cost
assistance, IDA programs, and
emergency services.
(4) The Final Rule published in the
Federal Register on September 28, 2007,
at 72 FR 55638 and codified at 24 CFR
part 214 expands the conditions under
which agency’s participating in HUD’s
Housing Counseling Program are
permitted to charge fees to counseling
recipients. While agencies are strongly
encouraged to aggressively leverage
funds from other private and public
sources, fee income can be counted as
leveraged resources. Fee income would
be identified as program income on
required budget forms.
(5) Intermediaries, MSOs and SHFAs
should include information on
leveraged resources for only anticipated
sub-grantees and branches that will be
funded by this application.
(6) Points for this factor will be
awarded based on the amount of
leveraging that meets the criteria in this
section and the percentage of the
applicant’s total housing counseling
budget that the requested HUD housing
counseling funds would represent. The
amount of grant funds requested will
impact the ratio to score this factor, as
this factor evaluates the proposed HUD
grant as a percentage of the total
counseling budget. For example, a
LHCA requesting the maximum
comprehensive grant amount of
$150,000 with leveraged funds equaling
that grant will only receive 7 points. If
that same LHCA requests only $100,000
with the same leveraged funds of
$150,000, the score will be 9. Depending
on organization type, the following
scales will be used to determine scores
for this factor.
LHCAs, MSOs and SHFAs
1–25%—10 points
26–40%—9 points
41–48%—8 points
49–55%—7 points
56–65%—6 points
66–75%—5 points
76–85%—4 points
86–91%—3 points
92–95%—2 points
96–99%—1 point
Intermediaries
1–20%—10 points
21–26%—9 points
27–32%—8 points
33–41%—7 points
42–47%—6 points
48–53%—5 points
54–59%—4 points
60–65%—3 points
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66–71%—2 point
72–99% —1 point
e. Rating Factor 5: Achieving Results
and Program Evaluation (12 points)
This factor emphasizes HUD’s
determination to ensure that applicants
meet commitments made in their
applications and grant agreements and
assess their performance in achieving
agreed upon performance goals. This
reflects HUD’s Strategic goal to embrace
high standards of ethics, management
and accountability.
The purpose of this factor is for the
applicant to identify projected outputs
and outcomes corresponding to the
proposed work plan in Factor 3. The
developed logic model submitted with
the application will serve as a reporting
tool for applicants selected to receive an
award, allowing HUD to compare
proposed program outputs and
outcomes with actual results. In scoring
this Factor, HUD will consider the
appropriateness of the goals given the
award the applicant is applying for and
evaluate the proposed outputs and
outcomes for their effectiveness and
efficiency in delivering housing
counseling services to the population to
be serviced. Additionally, scorers will
evaluate the extent to which an
applicant’s proposal includes one-onone counseling or encourages affiliates
to undertake one-on-one counseling.
HUD considers one-on-one counseling
the most effective form of housing
counseling, as compared to homebuyer
education workshops and other forms of
group sessions. The outputs and
outcomes projected in the logic model
must be consistent with the projected
number of clients proposed in Rating
Factor 3. In addition, the narrative
submitted with this factor should be
consistent with the completed logic
model. Applicants should clearly
distinguish between one-on-one
counseling and education participants.
The Logic Model submission is
valued at up to 10 points. The point
structure for review of the Logic Model
is contained in the General Section. The
evaluation plan and methods for
reviewing and improving program
effectiveness is valued at 2 points.
(1) Program Outcome Logic Model (10
points). Applicants must select
appropriate outputs and outcomes from
a series of ‘‘pick lists’’ for the Housing
Counseling Program. The pick list can
be found in the form HUD–96010 in the
Grants.gov Housing Counseling Program
Instructions Download. Using pick list,
for each column of the logic model,
applicants can select and insert their
outputs and outcomes in the
appropriate columns of the logic model.
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Applicants should make sure their
entries reflect all proposed counseling
and education activity under the grant.
The pick lists also provide for an
associate unit of measure for each
output and outcome, and applicants
must utilize the measure provided that
is associated to the activity. Applicants
must identify projected output and
outcome values that correspond to the
unit of measure. For example, insert
whole numbers, not percentages, when
the unit of measure is ‘Households’.
These amounts should represent
results to be achieved entirely as a result
of the HUD housing counseling funding.
If, in reality, various funding sources
will contribute to the services provided
each individual, the applicant must
prorate their response to reflect a figure
representing services provided with
only funding from the proposed grant.
Applicants should use the same
methodology to complete the logic
model as they do form HUD–9902. For
example, the logic model is not
designed to record the exact number of
clients projected or served, but rather
the number of unique counseling or
education services provided. So an
individual or household that receives
multiple, distinct types of counseling or
education in a reporting period is
recorded on the logic model multiple
times. For example, if an individual
comes in for one type of counseling (e.g.
pre-purchase), they are recorded. If,
later in the reporting period, the same
individual comes in for another type of
counseling, for example default
counseling, record this new activity. By
contrast, if multiple topics are covered
in one counseling session, it is only
recorded as one activity. Moreover, the
form is designed to capture
participation in each complete course
on a unique education topic. For
example: whether or not the course is
completed in one 8 hr session, or four
2-hour classes, it is counted as one
course.
In addition, HUD has provided a
series of management questions, which
awardees will be expected to respond to
in reporting back to HUD. The
management questions place a
framework around the data you will be
reporting to HUD. The management
questions are included in the logic
model and applicants should use them
as a guide to understanding what HUD
is interested in learning about the major
element of your program.
Applicants must complete and submit
Form HUD–96010 reflecting projected
outputs and outcomes under the
proposed HUD Housing Counseling
grant.
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The Form HUD 96010 must identify
the following:
(a) Outputs. Outputs are the direct
products of the applicant’s activities
that lead to the ultimate achievement of
outcomes. Based on the proposed work
plan in Factor 3 and the amount being
requested through this NOFA,
applicants should select the appropriate
outputs and their associated units of
measure from the choices provided in
the pick list, and provide the
corresponding number to be achieved
for each proposed output.
If requesting Reverse Mortgage
supplemental funding, indicate the
specific number of households the
applicant projects it, or if applicable,
sub-grantees and branches, will serve
under the comprehensive counseling
portion of the requested award and with
requested Reverse Mortgage
supplemental funding.
(b) Outcomes. Outcomes are benefits
accruing to the households as a result of
participation in the program. Outcomes
are performance indicators the applicant
expects to achieve or goals it hopes to
meet over the term of the proposed
grant. Using the pick lists provided,
applicants should select each
appropriate outcome and associated
unit of measure related to the proposed
work plan, and provide the
corresponding number to be achieved
for each proposed outcome. Projected
outcomes should reflect the number you
expect to report in the HUD Housing
Counseling Grant Activities column on
the Form HUD–9902.
The proposed outcomes the applicant
provides will be compared to actual
results in the measurement of grant
performance and future grant
application evaluations.
(2) Evaluation Plan (2 points).
Applicants must also submit an
evaluation plan for how they are going
to track actual accomplishments against
anticipated achievements and ensure
that the program can provide the
services projected to be delivered and
outcomes projected to be achieved.
(a) Information Collection. Describe
the applicant’s procedures for
measuring outputs and outcomes.
Describe follow-up activities with
clients to collect outcome information.
(b) Data Analysis and Work Plan
Adjustments. Indicate how the
information will be evaluated, and the
steps the applicant has in place to make
adjustments to the work plan if
performance targets are not met within
established timeframes. Intermediaries,
MSOs and SHFAs should indicate if and
how the performance of sub-grantees
and branch offices affects current and
future-grants and allocations.
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B. Review and Selection Process. Two
types of reviews will be conducted.
1. Technical Review. First, each
application will be reviewed for
technical sufficiency, in other words,
whether the application meets the
threshold requirements set out in this
NOFA and the General Section and
whether all required forms have been
submitted. The General Section
provides the procedures for corrections
to deficient applications.
2. General Review. The second review
considers the responses to the rating
factors outlined above and other
relevant information. Applications will
be evaluated competitively, and ranked
against all other applicants that applied
in the same funding category.
3. Rating Panels. Detailed information
on the rating review panels appears in
the General Section.
4. Minimum Score for Fundable
Applications. The minimum score for
fundable applications is 75 points.
5. Funding Methodology.
a. Comprehensive Counseling. Only
applicants who receive a score of 75
points or above will be considered
eligible for funding. All eligible
applicants will then be funded in
proportion to the score they receive.
Regarding the comprehensive
counseling portion of an award, all
grantees will receive the lower of either
the comprehensive award amount
determined with the formula, or the
amount actually requested by the
applicant. HUD will consider the
amount of the comprehensive
counseling grant being requested to be
the value entered into box 18a on form
SF–424. The minimum comprehensive
award is $20,000 for LHCAs; $50,000 for
SHFAs; $300,000 for intermediaries;
and $50,000 for MSOs.
b. Supplemental Funding. The same
methodology described above in section
a will be used to distribute the available
Reverse Mortgage counseling
supplemental funds. Regarding
supplemental funding, all grantees will
receive the lower of either the
supplemental award amount
determined with the formula, or the
specific amount of supplemental
funding actually requested by the
applicant.
For intermediaries and LHCAs
requesting reverse mortgage counseling
supplemental funding, box 18a of Form
SF–424 should reflect the total of the
comprehensive request and the Reverse
Mortgage counseling supplemental
request. The narrative response to
Factor 3 must make clear the exact
comprehensive and supplemental
amounts being requested.
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Each applicant will only submit one
application and receive a score based on
the application for the comprehensive
counseling grant. Comprehensive
counseling funds will be allocated based
on this score. Subsequently, for reverse
mortgage counseling supplemental
funding, responses to each rating factor
will be evaluated on a yes/no, adequate/
inadequate basis. An adequate response
will result in a score for the
supplemental funding identical to the
comprehensive score on each respective
rating factor. An inadequate
supplemental response will result in a
1-point deduction from the
comprehensive score.
After all five rating factors have been
evaluated the adjusted ratings will
result in a distinct score for the reverse
mortgage counseling supplemental
funds. This method will result in scores
for supplemental funding that may be
equal to the comprehensive score, or up
to five points less than the
comprehensive score. In no case can an
applicant receive a higher score on an
application for supplemental funding
than it received on its comprehensive
application. An applicant will receive a
separate score for its application for
comprehensive counseling, reverse
mortgage counseling supplemental
funding.
The base award for the reverse
mortgage counseling supplemental
funding will be $40,000 for
intermediaries. The base award for
LHCAs will be $5000.
Only applicants scoring 75 points or
above are eligible for either
supplemental funding. HUD may award
one or more reverse mortgage
counseling supplemental grants to
intermediaries or LHCAs. Reverse
mortgage counseling supplemental grant
funds are awarded based upon scores
beginning with the highest until the
funds are expended. Applications that
receive 75 points or more will not
necessarily receive supplemental
funding.
6. Reallocation of Unspent Funds. If
funds designated for a specific grant
Category, HOC, or for supplemental
funding remain unspent after the
formulas have been run and award
recommendations are determined, HUD
may, at its discretion, reallocate those
funds to any other funding Category or
supplemental funding area under this
NOFA. Additionally, HUD may
reallocate unspent funds to any HOC
jurisdiction or to HUD Headquarters for
awards under this NOFA. HUD may also
reallocate unspent funds for housing
counseling support activities. Any
reallocation will be based on demand
and unmet need.
VI. Award Administration Information
A. Award Notices: Following selection,
applicants will receive notification from
HUD regarding their application.
1. Publication of Recipients of HUD
Funding. HUD’s regulations at 24 CFR
part 4 provide that HUD will publish a
notice in the Federal Register to notify
the public of all decisions made by the
Department. Please see the General
Section for more information on this
topic.
2. Debriefing. Applicants may receive
a debriefing on their application
submission. Please see the General
Section for a further discussion of the
timeframe in which the debriefing
request may be submitted.
B. Administrative and National Policy
Requirements
1. Environmental Requirements. In
accordance with 24 CFR 50.19(b)(9) and
(12) of the HUD regulations, activities
assisted under this program are
categorically excluded from the
requirements of the National
Environmental Policy Act and are not
subject to environmental review under
the related laws and authorities.
2. Audit Requirements. Grantees that
expend $500,000 or more in federal
financial assistance in a single year (this
can be program year or fiscal year) must
be audited in accordance with the OMB
requirements as established in 24 CFR
part 84. Additional information
regarding this requirement can be
accessed at the following Web site:
https://harvester.census.gov/sac.
3. Other Matters.
a. Relocation. See the General
Section.
b. OMB Circulars and Governmentwide Regulations Applicable to
Financial Assistance Programs. See the
General Section.
c. Prohibition Against Lobbying
Activities. See the General Section.
27149
d. Procurement of Recovered
Materials. See the General Section.
f. Executive Order 13279 Equal
Protection of the Laws for Faith-Based
and Community Organizations. See the
General Section.
g. Salary Limitation for Consultants.
See the General Section.
h. Executive Order 13132, Federalism.
See the General Section.
C. Reporting.
1. Fiscal Year Activity Report.
Grantees are required to submit Form
HUD–9902, Housing Counseling
Activity Report, quarterly via HUD’s
Web-based Housing Counseling System
(HCS). The information compiled from
this report provides HUD with its
primary means of measuring program
performance.
2. Program Outcome Logic Model. If
the actual award amount differs from
the proposed award, Grantees are
required to submit an updated Form
HUD–96010, Program Outcome Logic
Model, and a corresponding budget,
before the grant agreement will be
executed. Additionally, Grantees will be
required to submit an updated Form
HUD–96010, Program Outcome Logic
Model, reflecting actual achievements,
with each quarterly, midterm and final
report, in accordance with the reporting
requirements of the grant agreement.
The information in this form provides
the primary means through which HUD
will monitor the ongoing performance of
the grantee.
VII. Agency Contact(s)
A. Technical Assistance. For technical
assistance in downloading or submitting
an application package using https://
www.Grants.gov, contact the Grants.gov
support desk at 800–518–Grants or by
sending an e-mail to
support@grants.gov.
B. Programmatic Information. For
program related information, LHCAs,
MSOs and SHFAs should contact the
HOC serving their area, as indicated
below. Intermediaries should contact
HUD Headquarters, Program Support
Division at (202) 708–0317 (this is not
a toll-free number). Hearing and speech
challenged persons may access the
telephone numbers listed below by
calling the Federal Information Relay
Service at 800–877–8339.
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Homeownership center
States
PHILADELPHIA HOMEOWNERSHIP CENTER, Ms. Brenda Bellisario,
Director, Program Support Division, Wannamaker Building, 100 Penn
Square East, 12th Fl, Philadelphia, PA 19107–3389. For programmatic
information
contact:
Robert
Wright
Robert_Wright@hud.gov, (215) 861–7268.
Connecticut, Delaware, District of Columbia, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, Ohio,
Pennsylvania, Rhode Island, Vermont, Virginia, West Virginia.
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Homeownership center
States
ATLANTA HOMEOWNERSHIP CENTER, Ms. Gayle Knowlson, Director, Program Support Division, 40 Marietta Street, 9th Floor, Atlanta,
GA 30303–2806. For programmatic information contact: Cheryl
Appline Cheryl.w.appline@hud.gov, (404) 331–5001, x2696.
DENVER HOMEOWNERSHIP CENTER, Ms. Irma Devich, Director,
Program Support Division, 1670 Broadway, Denver, CO 80202–
4801. For programmatic information contact: Vic Karels, (303) 675–
1640 Victor_E._Karels@hud.gov.
SANTA ANA HOMEOWNERSHIP CENTER, Mr. Jerrold Mayer, Director, Program Support Division, Santa Ana Federal Building, 34 Civic
Center Plaza, Room 7015, Santa Ana, CA 92701–4003. For programmatic
information
contact:
Rhonda
J.
Rivera,
rhondaj.rivera@hud.gov (714) 796–1200 x3210.
Alabama, Puerto Rico, Florida, Georgia, Illinois, Indiana, Kentucky,
Mississippi, North Carolina, South Carolina, Tennessee.
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VIII. Other Information
A. Satellite Broadcast. HUD will hold
an informational broadcast via satellite
for potential applicants to learn more
about the program, the FY 2008 Logic
Model requirements, and the
application. For more information about
the date and time of the broadcast,
consult the HUD Web site at: https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
B. Paperwork Reduction Act. The
information collection requirements
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Arkansas, Colorado, Iowa, Kansas, Louisiana, Minnesota, Missouri,
Montana, Nebraska, New Mexico, North Dakota, Oklahoma, South
Dakota, Texas, Utah, Wisconsin, Wyoming.
Alaska, Arizona, California, Hawaii, Oregon, Idaho, Nevada, Washington.
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2502–0261. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
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average 68 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application, semi-annual
reports and final report. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Housing Counseling Training
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of the Assistant Secretary for
Housing—Federal Housing
Commissioner.
B. Funding Opportunity Title:
Housing Counseling Training.
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: FR–
5200–N–02
E. Catalog of Federal Domestic
Assistance (CFDA) Number: Housing
Counseling Training Program 14.316.
F. Dates: The application deadline
date is July 9, 2008. Applications
submitted through https://
www.grants.gov must be received and
validated by Grants.gov no later than
11:59:59 pm eastern time on the
application deadline date. See Section
IV of the General Section, published
March 19, 2008 (73 FR 14882) regarding
application submission procedures and
timely filing requirements.
Full Text of Announcement
I. Funding Opportunity Description
A. Program Purpose. Funds are
available to provide, under cooperative
agreements with HUD, training
activities designed to improve and
standardize the quality of counseling
provided by housing counselors
employed by ‘‘participating agencies.’’
Participating agencies are all housing
counseling and intermediary
organizations participating in HUD’s
Housing Counseling Program, including
HUD-approved agencies, and affiliates
and branches of HUD-approved
intermediaries, HUD-approved Multistate organizations, and state housing
finance agencies.
B. Authority. HUD’s Housing
Counseling Program, and the training of
this NOFA are authorized by Section
106 of the Housing and Urban
Development Act of 1968 (12 U.S.C.
1701x), and the Housing Counseling
program regulations at 24 CFR part 214.
Additional guidance not incorporated in
24 CFR part 214 is provided in HUD
Handbook 7610.1, REV–4, CHG–2, dated
October 27, 2004.
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II. Award Information
A. Available Funds. This NOFA
announces the availability of
approximately $3 million.
B. Anticipated Award. HUD’s goal is
to fund an organization to deliver the
full spectrum of activities eligible for
funding under this NOFA. Should this
not be possible, HUD reserves the right
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to make multiple awards under this
NOFA.
C. Award Instrument. HUD expects to
use a cooperative agreement, but
reserves the right to use the award
instrument it determines to be most
appropriate. All awards will be made on
a cost reimbursement basis in
accordance with, and subject to, the
requirements in OMB Circular A–87,
Cost Principles for State, Local, and
Indian Tribal Governments; or OMB
Circular A–122, Cost Principles for NonProfit Organizations, as applicable to
your organization. These awards are
also subject to the administrative
requirements established in OMB
Circular A–102, implemented at 24 CFR
part 85 (Administrative Requirements
for Grants and Cooperative Agreements
to State, Local, and Federally
Recognized Indian Tribal Governments);
OMB Circular A–110, implemented at
24 CFR part 84 (Grants and Agreements
with Institutions of Higher Education,
Hospitals and Other Non-Profit
Organizations); and OMB Circular A–
133 (Audits of States, Local
Governments, and Non-Profit
Organizations), implemented at 24 CFR
parts 84 and 85. If an applicant receives
an award, it must comply with and must
ensure that sub-recipients also comply
with the above requirements. OMB
circulars can be found at https://
www.whitehouse.gov/omb/circulars/
index.html.
Awards made as cooperative
agreements will entail significant HUD
involvement including but not limited
to the following items:
• Review and approval of proposed
courses, including course materials;
• Review and approval of evaluation
instruments and methodology for
determining value of courses and
impacts;
• Review and Approval of training
locations. HUD reserves the right to
review and approve training locations as
well as the type of training and courses
offered;
• Targeting based on special needs.
1. Award Adjustments. HUD reserves
the right to adjust funding levels for
each applicant. Once applicants are
selected for award, HUD will determine
the total amount to be awarded to any
grantee, based upon the scope and
geographic coverage of services to be
provided and funds available.
2. Award Period. Cooperative
agreements will be for a period of up to
twelve (12) months.
III. Eligibility Information
A. Eligible Applicants
1. Eligible Applicants. Applicants
must be public or private nonprofit
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organizations and must have ‘‘tax
exempt’’ status under section 501(a)
pursuant to section 501(c)(3) of the
Internal Revenue Code (26 U.S.C. 501(a)
and (c)(3). Applicants must have at least
two years of experience providing the
majority of types of housing counseling
training services nationwide that are
both listed under Section III.C.2 of this
NOFA and proposed in their
application. The only exception to this
requirement is public or nonprofit
organizations with at least 2 years
experience providing Reverse Mortgage
counseling training nationwide.
A consortium of organizations may
apply for funding under this NOFA, but
one organization must be designated as
the primary applicant. Members of the
consortium must be public or private
nonprofit organizations and must have
‘‘tax exempt’’ status under section
501(a) pursuant to section 501(c)(3) of
the Internal Revenue Code (26 U.S.C.
501(a) and (c)(3). Furthermore,
applicants may utilize in-house staff,
sub-grant recipients or consultants, and
networks of local organizations with
requisite experience and capacity.
B. Cost Sharing or Matching. Cost
sharing or matching is not required.
C. Other
1. Geographic Coverage. Applicants
must propose to provide the housing
counseling trainings Nationwide.
2. Eligible Activities. Applicants must
propose to develop and implement a
comprehensive and ongoing training
program for housing counselors working
for agencies participating in HUD’s
Housing Counseling Program. The
training program must contain both
basic and advanced courses. The
majority of the training services should
be conducted as place-based activities.
Some training services may be provided
through satellite broadcast, or through
computer training software.
An applicant must be capable of
providing training on all the training
topics listed below. The only exception
to this requirement is an applicant
proposing to provide Reverse Mortgage
Counseling training exclusively.
a. General Housing Counseling. Teach
counselors the principles and
applications of housing counseling from
the industry’s and the counselor’s point
of view. Review the skills and tools
needed to be an effective housing
counselor. Provide overviews of the
industry from a national perspective, as
well as information about pre- and postpurchase counseling for homeowners,
delinquency, and default counseling.
b. Credit Counseling for Prospective
Homeowners. Train counselors in
conducting results-oriented individual
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counseling sessions for prospective
homebuyers, including triaging
customers, developing corrective action
plans and timelines for success, and
facilitating progress as customers
overcome obstacles and move toward
mortgage-readiness. Train counselors
regarding state-of-the-art software
designed specifically for credit
rebuilding, debt reduction, automated
budgeting, and downpayment savings
accumulation. Use sample customer
cases to identify obstacles and simulate
counseling sessions.
c. Matching Clients with Loan
Products. Train counselors in industry
practices, analysis of financials, risk
elements, and general concepts affecting
conventional and government-insured
mortgage loan decisions. Provide
counselors with effective procedures
and techniques that will translate into
appropriate loans and satisfied housing
counseling clients. Review case studies
to illustrate the functional areas of the
underwriting process, from the
application to the loan sale.
d. Homebuyer Education Programs.
Teach counselors how to deliver a
comprehensive homebuyer education
program to turn prospective
homebuyers into satisfied homeowners.
Teach counselors to use the best
materials and methods to train
homebuyers how to shop for a home, get
a mortgage loan, improve their budget
and credit profiles, and maintain their
home and finances after purchase.
e. Section 8 Homeownership. Train
counselors in how to effectively
approach and partner with Public
Housing Authorities (PHAs) in the
implementation of a Section 8
Homeownership Program. Review the
unique characteristics of the program
and the voucher holders as they relate
to the counseling component. Share
effective and proven implementation
strategies.
f. Helping Homeowners Avoid
Delinquency and Predatory Lending.
Teach counselors to conduct
educational seminars and advise clients
regarding how to avoid predatory
lenders and common lending pitfalls.
Give counselors the knowledge and
tools to help unwary borrowers avoid
inflated appraisals, unreasonably high
interest rates, unaffordable repayment
terms, and other conditions that can
result in a loss of equity, increased debt,
default, and foreclosure. Train
counselors to help clients manage debt,
avoid predatory lenders, and avoid
mortgage default. Teach counselors how
to read the warning signs of debt
problems and how to recognize
predatory lenders, as well as identify
available resources to help keep
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homeowners out of financial trouble.
Review state and federal regulations,
including the Real Estate Settlement
Procedures Act of 1974 (12 U.S.C. 2601
et seq.) (RESPA) and the Truth in
Lending Act (15 U.S.C. 1501 et seq.).
g. Foreclosure Prevention. Train
counselors on the protocol for
counseling homeowners in financial
distress. Address all aspects of default
and delinquency, including reasons for
default, ways to maximize income and
reduce expenses, calculating
delinquencies, understanding the
players in the mortgage marketplace,
loss-mitigation options for FHA-insured
and other loans, information about
foreclosure laws and timelines, tips on
effectively intervening with lenders and
servicers, managing multiple mortgages
or liens, and the pros and cons of
refinancing.
h. Reverse Mortgages. Train
counselors about reverse mortgages for
elderly homeowners. Teach them to
understand products and programs,
analyze plans and compare their costs
and benefits, and identify alternatives.
Also, review relevant counseling skills
and ethics.
i. Home Maintenance and Financial
Management for New Homeowners.
Train counselors in how to advise
individuals and conduct workshops
aimed at ensuring the long-term success
of new homebuyers, including home
maintenance and repair, financial
management, insurance, and record
keeping.
j. Counseling Individuals and
Families that are Homeless or at Risk of
Becoming Homeless. Train counselors
about the various social services
available to which they should be
referring homeless and potentially
homeless families and individuals.
Provide information on federal, state,
and local homeless programs and how
clients can access these programs. Share
strategies on how to partner with local
public service providers to ensure that
clients receive attention and assistance
quickly and efficiently. Review the
unique characteristics of the homeless
population to help counselors
understand the types of financial,
physical, and social problems facing the
families and individuals who seek their
assistance.
k. Disaster Victims Counseling. Train
counselors about the unique
circumstances faced by disaster victims
including: counseling homeowners in
financial distress, mortgage related
counseling, default and delinquency,
loss-mitigation options for FHA-insured
and other loans, information about
foreclosure laws and timelines,
alternative housing, Federal Emergency
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27153
Management Agency (FEMA) services
and emergency housing (HUD homes).
l. HUD’s Housing Counseling Program
Requirements. Train counselors about
the basic requirements of HUD’s
Housing Counseling Program, including
the delivery of homeownership
counseling and education for local,
national, regional and state housing
counseling agencies, how to fill out
form HUD–9902, Housing Counseling
System (HCS), biennial reviews, and
record keeping.
m. Rental Housing. Securing and
maintaining residence in rental housing,
tenant/landlord responsibilities, and
state and local laws, budgeting.
n. Federal Housing Administration.
Train housing counselors about FHAinsured financing, including minimum
requirements of FHA loans, loan limits,
advantages of financing through FHA,
HUD foreclosed properties, FHA
appraisal requirements, 203k, 203b,
203h, and Home Equity Conversion
Mortgage (HECM).
2. Threshold Requirements.
Applicants and proposed grantees must
meet the following Threshold
Requirements:
a. Compliance with Fair Housing and
Civil Rights Laws. See the General
Section.
b. Debarment and Suspension. See
General Section.
c. Delinquent Federal Debt. See
General Section.
d. False Statements. See General
Section.
e. Additional requirements: Agencies
selected as grantees or sub-grantees
must also comply with the following
requirements:
(1) Salary Limitation for Consultants.
See General Section.
(2) Accessibility. All grant recipients
and subrecipients must use training
facilities and services that are accessible
to persons with disabilities or provide
other means of accommodation for
persons with disabilities, in accordance
with Section 504 of the Rehabilitation
Act (42 U.S.C 3601) and its
implementing regulations at 24 CFR
parts 8 & 9, and Title lll of the
Americans with Disabilities Act.) See
the Accessible Technology
Requirements in the General Section.
(3) Reports. All grant recipients will
be required to report to HUD on a
quarterly basis, unless otherwise
specified in the cooperative agreement.
(4) Code of Conduct. Applicants that
are subject to 24 CFR parts 84 and 85
(including most nonprofit organizations
and state, local, and tribal governments
or government agencies or
instrumentalities that receive federal
awards of financial assistance) are
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required to develop and maintain a
written code of conduct (See 24 CFR
84.42 and 85.36(b)(3)). The code of
conduct must prohibit real and apparent
conflicts of interest that may arise
among employees, officers, or agents;
prohibit the solicitation and acceptance
of gifts or gratuities by an organization’s
officers, employees and agents for their
personal benefit in excess of minimal
value; and outline administrative and
disciplinary actions available to remedy
violations of such standards. Selfrecusal will not eliminate a potential or
apparent conflict of interest. Prior to
entering into an agreement with HUD,
the applicant will be required to submit
a copy of its code of conduct and
describe the methods it will use to
ensure that all officers, employees, and
agents of the organization are aware of
the code of conduct.
(5) Financial Management Systems.
Applicants selected for funding must
provide documentation demonstrating
that the applicant’s financial
management systems satisfy the
requirements in the applicable
regulations at 24 CFR 84.21(b) and
85.20. Consistent with the requirements
of the Single Audit Act Amendments of
1996 (31 U.S.C. 7501–07), if the
applicant expended $500,000 or more in
federal awards in its most recent fiscal
year, such documentation must include
a certification from or most recent audit
by the applicant’s independent public
accountant that the applicant maintains
internal controls over federal awards,
complies with applicable laws,
regulations, and contract or grant
provisions, and prepares appropriate
financial statements. The applicant will
have at least 30 calendar days to
respond to this requirement. If an
applicant does not respond within the
prescribed time or responds with
insufficient documentation, then HUD
may determine that the applicant has
not met this requirement and may
withdraw the grant offer.
If an applicant selected for funding
expended less than $500,000 in federal
funds in the last fiscal year and
therefore does not fall under the
requirements of the Single Audit Act,
HUD will conduct a review of the
applicant’s financial management
system to ensure that the accounting
system meets federal requirements.
HUD reserves the right not to fund an
applicant that has an accounting system
that does not meet federal requirements
or require an applicant to attain the
services of an organization acceptable to
HUD that can manage the financial
records of the applicant.
(6) Indirect Cost Rate. Applicants
must also submit documentation
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establishing the organization’s indirect
cost rate. Such documentation may
consist of a certification from the most
recent audit or indirect cost rate
agreement by the cognizant federal
agency or an independent public
accountant. If the organization does not
have an established indirect cost rate,
the organization will be required to
develop and submit an indirect cost
proposal to HUD or the cognizant
federal agency as applicable, for
determination of an indirect cost rate
that will govern an award. Applicants
that do not have a previously
established indirect cost rate with a
federal agency shall submit an initial
indirect cost rate proposal immediately
after the applicant is advised that it will
be offered a grant. If an applicant does
not have an established indirect cost
rate, and there is no other cognizant
federal agency, or HUD is the cognizant
federal agency, HUD will set the rate
based upon the submission of an
acceptable indirect cost rate proposal. If
a proposal is not submitted within three
months of award, HUD may suspend
work or terminate for noncompliance
with requirements. OMB Circular A–122
sets forth the requirements to determine
allowable direct and indirect costs and
the preparation of indirect cost
proposals. The circular can be found at
https://www.whitehouse.gov/omb.
(7) Name Check Review. See the
General Section.
(8) Participation in HUD-Sponsored
Program Evaluation. See the General
Section.
(9) Ensuring the Participation of Small
Businesses, Small Disadvantaged
Businesses, and Women-Owned
Businesses. See the General Section.
(10) Executive Order 13166,
Improving Access to Persons With
Limited English Proficiency (LEP). See
the General Section.
(11) Executive Order 13279, Equal
Protection of the Laws for Faith-Based
and Community Organizations. HUD is
committed to full implementation of
Executive Order 13279 in the operation
of its programs. See the General Section.
(12) The Americans with Disabilities
Act of 1990 (42 U.S.C. 1201 et seq.), the
Age Discrimination Act of 1974 (42
U.S.C. 6101 et seq.), and Title IX of the
Education Amendments Act of 1972 (20
U.S.C. 1681 et seq.).
(13) Affirmatively Furthering Fair
Housing. See the General Section.
IV. Application and Submission
Information
A. Addresses to Request Application
Package
All applications submitted in
response to this NOFA must be
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submitted electronically. The
information required to submit an
application is contained in the General
Section. Applications can be
downloaded from the following Web
site: https://www.grants.gov/applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov helpline tollfree at (800) 518–GRANTS (4726) from
Monday to Friday from 7 a.m. to 9 p.m.
eastern time, or send an e-mail to
Support@grants.gov.
If you do not have Internet access and
need to obtain a hard copy of this NOFA
or the General Section, you can contact
HUD’s NOFA Information Center tollfree at (800) HUD–8929. Persons with
hearing or speech impairments may
access any of these numbers via TTY by
calling the toll-free Federal Information
Relay Service at (800) 877–8339.
B. Content and Form of Application
Submission
1. Application Checklist. Use the
checklist below to organize the
application. Unless indicated below, all
applicants must submit the following:
a. Forms. The standard forms,
certifications, and assurances are listed
below. (The forms referred to as the
‘‘standard forms’’). All of the standard
forms required for this NOFA are
available on the Grants.gov Web site.
(Please note that forms may vary slightly
in appearance on the Grants.gov Web
site.)
(1) SF–424, Application for Federal
Assistance.
(2) SF–424 Supplement, Survey on
Ensuring Equal Opportunity for
Applicants (optional) (‘‘Faith Based EEO
Survey (SF–424 SUPP)’’ on Grants.gov).
(3) SF–LLL, Disclosure of Lobbying
Activities (if applicable).
(4) HUD–96010, Program Outcome
Logic Model.
(5) HUD–2880, Applicant Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov).
(6) SF–424 CB, Grant Application
Detailed Budget (‘‘HUD Detailed Budget
Form’’ on Grants.gov).
(7) HUD–2994, You Are Our Client!
Grant Applicant Survey (optional).
(8) HUD–96011, Third Party
Documentation Facsimile Transmittal.
(For use with electronic applications as
the cover page to provide third party
documentation.) (‘‘Facsimile
Transmittal Form’’ on Grants.gov).
b. Nonprofit Status. Each applicant is
required to submit, for itself and for any
organization with which it is partnering
for the purpose of this NOFA, a legible
copy of the document that supports the
applicant’s claim to be a tax exempt
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nonprofit organization (for example, a
501(c)(3) determination letter issued by
the IRS). The documentation must
contain the official name, address, and
telephone number of the legal authority
that granted the tax exemption. These
documents must be scanned, attached to
the attachment form, which is part of
the Grants.gov package, and submitted
electronically to Grants.gov, or faxed
using the fax cover sheet in the
Grants.gov application package. Please
read the General Section for information
about submitting documents as
attachments or using the facsimile
solution, and acceptable file formats.
c. Narrative Statements. Provide
narrative statements addressing the
Rating Factors in section V below.
Responses to the rating factors should
provide HUD with detailed quantitative
and qualitative information and relevant
examples regarding the housing
counseling training and other work of
the organization that is related to the
proposed activities. These narrative
statements will be the basis for
evaluating the application. Applicants
should clearly label each narrative with
the Factor Title and number related to
the response. When creating file names,
please follow the directions in the
General Section.
d. Prohibition Against Lobbying
Activities. See the General Section.
C. Submission Dates and Time. Your
completed application must be received
and validated by Grants.gov no later
than 11:59:59 p.m. eastern time on the
application deadline date. Please note
that validation may take up to 72 hours.
Applicants should carefully read the
section titled ‘‘Application and
Submission Information’’ in the General
Section.
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D. Intergovernmental Review
This NOFA is excluded from the
requirement of an Intergovernmental
Review.
E. Funding Restrictions: Not
Applicable.
F. Other Submission Requirements
Electronic delivery via Grants.gov is
HUD’s required method for application
submission. Applicants interested in
applying for funding under this NOFA
must submit their applications
electronically or request a waiver from
the electronic submission requirement.
Applicants must submit their waiver
requests in writing using e-mail. Waiver
requests must be submitted no later than
15 days prior to the application
deadline date and should be submitted
to Miriam.Torres@hud.gov. If granted a
waiver the notification will provide
instructions on where to submit the
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application and how many copies are
required. Paper copy applications must
be received by the deadline date. HUD
will not accept a paper application
without a waiver being granted. See the
General Section for detailed submission
and timely receipt instructions.
V. Application Review Information
A. Criteria
Applications will be evaluated
competitively according to the Factors
for Award described below, and ranked
against all other applicants. All
applications will be scored and ranked
in HUD Headquarters.
1. Factors For Award Used to Rate and
Rank Applications
a. The factors for award, and
maximum points for each factor, are
outlined below. These factors will be
used to evaluate applications. The
maximum score is 100 for all applicants.
b. HUD may rely on other
information, such as performance
reports, financial status information,
monitoring reports, audit reports and
other information available to HUD in
making score determinations under any
Rating Factor.
2. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Staff (32 Points)
HUD uses responses to this rating
factor to evaluate the readiness and
ability of an applicant to begin the
proposed work program immediately, as
well as the potential for an applicant to
cost-effectively and successfully
implement the proposed activities
indicated under Rating Factor 3.
a. Relevant Staff (10). In rating this
section, HUD will consider the degree to
which the applicant and, if applicable,
partnering organizations, have sufficient
personnel with the relevant knowledge
and experience to implement the
proposed activities in a timely and
effective fashion. Specifically, scoring
will be based on the number of years of
relevant and recent housing counseling
training, housing counseling material
production, and other related
experience of program managers and
staff.
Submit the names and titles of
employees, including subcontractors
and consultants, who would perform
the activities proposed in Rating Factor
3. Clerical staff should not be listed.
Describe each employee’s,
subcontractor’s, or consultant’s relevant
professional background and
experience. Experience is relevant if it
corresponds directly to projects of a
similar scale and purpose. Provide the
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number of years of experience for each
position listed, and indicate when each
position was held. Indicate trainers
capable of providing training to
counselors with limited English
proficiency, and the languages or the
format in which they are capable of
providing training. Individual
descriptions should be limited to one
page. List recent and relevant training
received. Please do not include the
Social Security Numbers (SSN) of any
staff members.
b. Experience (17). Applicants should
carefully document recent experience,
and the experience of organizations
with which it is partnering, in providing
the eligible activities listed in Section
III.C. of this NOFA that it is proposing
to offer through this NOFA. Indicate the
types and complexity of the services
provided and the outcomes for
counselors as a result of the training and
other services. Describe the level of
effort and time required to provide the
services and to meet the needs of the
counselors.
Indicate the total number of housing
counselors that have participated in
your training program since its
inception or otherwise benefited from
the relevant services you provided. If
you are part of a partnership, also
provide the total number of counselors
that have benefited from the services
provided by that partnership.
c. Performance/Grant Requirements (5
points). In scoring this section, HUD
will evaluate how well the applicant has
satisfied the requirements, including
reporting, on HUD grants received. If an
applicant has not received a HUD grant,
the applicant should base its response
on activities and requirements under
other sources of funding, such as other
federal, state, local, or other awards.
An applicant should characterize
performance with regard to the
timeliness and completeness with
which the applicant satisfied reporting
requirements such as Form HUD–9902,
quarterly and final reports.
Also, indicate whether or not an
applicant fully expended grant awards
during the specified award periods. If
not fully expended, provide an
explanation as to why the funds were
not fully expended and the steps taken
to ensure that future funding will be
expended in a timely manner.
3. Rating Factor 2: Need/Extent of the
Problem (5 Points)
This factor addresses the extent to
which there is a need to fund proposed
activities described in response to
Rating Factor 3.
Describe and document the national
need, such as the number of housing
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counselors and areas of housing
counseling training, the application
intends to address with the services
proposed in Rating Factor 3 and the
degree to which the applicant’s work
plan substantively addresses
Departmental policy priorities.
Responses will be evaluated based on
how well they demonstrate a grasp of
the elements of the problems this NOFA
is intended to address. Include
applicable statistics and analyses, if
available, contained in data sources that
are sound and reliable. Sources for all
data provided must be clearly cited.
(2) Departmental Policy Priorities (2
points). The Departmental policy
priorities are described in detail in the
General Section. Of those listed, the
following two apply to the Housing
Counseling Training Program for the
purpose of this NOFA. Indicate if, and
describe how, the applicant’s work plan
substantively addresses each of these
departmental policy priorities.
Applicants are advised to review the
policy priorities in the General Section,
to assure they fully understand the
meaning of each, prior to responding to
this sub-factor.
In scoring this section, the applicant
will receive one point for each
departmental policy that the projected
work plan substantively addresses.
(a) Participation in Energy Star.
Applicants must provide information on
how relevant trainings and training
materials promote, or will promote,
Energy Star materials and practices.
(b) Utilization and Promotion of FHAInsured Mortgages, Products and
Programs. Applicants must describe
how relevant trainings and training
materials promote utilization of FHAinsured mortgages, products and
programs. Describe trainers’ knowledge
of FHA products and programs, how
that knowledge was obtained, and plans
to present these loan products and
programs to counselors with the goal
that they will be able to present them as
viable alternatives to counseling clients.
Applicants must describe training or
training materials that address any tools
counselors can use to inform clients
about FHA products and programs, such
as a loan comparison chart or tool on a
Client Management System comparing
FHA-insured loans with alternatives.
4. Rating Factor 3: Soundness of
Approach/Scope of Housing Counseling
Services (38 Points)
This factor addresses the quality and
effectiveness of the proposed work plan.
In rating this factor, HUD will evaluate
the extent to which the applicant
presents a detailed and sound approach
for providing the proposed services.
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HUD will also evaluate the extent to
which the applicant demonstrates the
cost-effectiveness of its activities, and
convincingly explains how the
proposed activities will yield long-term
results.
a. Work Plan (25 points)
Applicants should provide a work
plan that lists the major objectives and
activities it intends to undertake, and
how it plans to provide those services.
Include administrative and project
tasks.
The Work Plan must indicate that the
applicant is capable of providing all the
housing counseling training topics
listed in section III.C. The only
exception to this requirement is
organizations proposing to provide
Reverse Mortgage counseling
exclusively. Indicate if any of the listed
trainings will be provided by
organizations with which an applicant
has partnered. The proposed program
must be national in scope. Indicate the
number and location of proposed placebased trainings to be held.
While face-to-face training is
preferred, the ideal application will
propose a mix of face-to-face and remote
training options. Describe plans or
ability, if any, to provide training or
other resources to counselors with
limited English proficiency, should
HUD request such training.
The proposals must include a
scholarship element to be awarded to
housing counselors, detailing the full or
partial costs to be covered, including
travel, hotel, and tuition expenses.
Applicants should indicate the number
of full scholarships awarded to housing
counselors, as well as the number of
partial scholarships that will be offered,
and provide information about what
components partial scholarships will
include (i.e., tuition, travel and/or
lodging). Indicate the number of
scholarships to be funded through this
NOFA, as well as through leveraged
nonfederal resources, provided to
counselors working for agencies
participating in HUD’s Housing
Counseling Program. Applicants must
also describe plans for determining how
the various types of scholarship
assistance will be equitably distributed.
b. Proposed Budget (13 points)
For the work plan proposed above,
indicate the requested Grant amount in
line 18a of form SF–424 and submit
both the HUD–424–CB and a more
detailed, comprehensive budget listing
expenses under the grant. At a
minimum, the budget must include
salaries, fringe and other benefits,
consultant expenses, travel, rent, phone,
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postage, supplies, technology/
equipment, and indirect costs.
Applicants must indicate the amount
of the proposed award and the total
dollar value of all scholarships to be
awarded to counselors working for
housing counseling agencies
participating in HUD’s Housing
Counseling Program, including the inkind value of tuition scholarships.
If applicable, the budget should
highlight portions being proposed as
sub-grants to partnering organizations.
Make a case for why the proposed
budget is cost effective in achieving
proposed results. Responses will be
evaluated based on the quality,
thoroughness, and reasonableness of the
cost estimates provided.
5. Rating Factor 4: Leveraging Resources
(10 Points)
Although HUD funding through this
NOFA may fully fund an organization’s
proposed program, applicants are
encouraged to secure the use of other
resources to supplement the HUD grant.
In scoring this factor, applicants will
be evaluated based on their ability to
obtain or and devote additional
nonfederal resources for their proposed
training and other related eligible
activities, including direct financial
assistance and in-kind contributions,
which may include services, equipment,
office space, labor, etc. Resources may
be provided by nonfederal governmental
entities, public or private nonprofit
organizations, for-profit private
organizations, or other entities
committed to providing the applicant
assistance. Applicants are required to
list with specificity the sources and
amounts of all nonfederal leveraged
resources to be devoted to the proposed
training program. Applicants that fail to
list the source of all nonfederal sources
of leveraged funds shall not receive any
points for this factor. Resources
provided by the applicant, recorded as
‘applicant match’ and ‘program income’
on form SF–424, will count as leveraged
resources.
Points for this factor will be awarded
based on the ratio of requested HUD
funds to total budget for the proposed
activities.
Percentage
0–35 ...................................
36–41 .................................
42–47 .................................
48–53 .................................
54–60 .................................
61–66 .................................
67–75 .................................
76–82 .................................
83–89 .................................
90–100 ...............................
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Points
10 points
9 points
8 points
7 points
6 points
5 Points
4 Points
3 Points
2 Points
1 Point
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6. Rating Factor 5: Achieving Results
and Program Evaluation (15 points).
This factor emphasizes HUD’s
determination to ensure that applicants
meet commitments made in their
applications and grant agreements and
assess their performance in achieving
agreed upon performance goals. This
reflects HUD’s Strategic goal to embrace
high standards of ethics, management
and accountability.
The purpose of this factor is for the
applicant to identify projected outputs
and outcomes corresponding to the
proposed work plan in Factor 3. The
developed logic model submitted with
the application will serve as a reporting
tool for applicants selected to receive an
award, allowing HUD to compare
proposed program outputs and
outcomes with actual results. In scoring
this Factor, HUD will consider the
appropriateness of the goals given the
award the applicant is applying for and
evaluate the proposed outputs and
outcomes for their effectiveness and
efficiency in delivering housing
counseling training services to housing
counselors. The outputs and outcomes
projected in the Logic Model must be
consistent with the projected number of
housing counselors to be trained as
proposed in Rating Factor 3. In addition,
the narrative submitted with this factor
must be consistent with the completed
logic model. Applicants should be clear
when reporting the number of proposed
Housing Counseling trainings to be
completed during the grant period.
a. Program Outcome Logic Model (10
points). Applicants must select
appropriate outputs and outcomes from
a series of ‘‘pick lists’’ for the Housing
Counseling Training Program. The pick
list can be found in the form HUD–
96010 in the Grants.gov Housing
Counseling Training Program
Instructions Download. Using the pick
list, for each column of the logic model,
applicants can select and insert their
outputs and outcomes in the
appropriate columns of the Logic
Model. Applicants should make sure
their entries reflect all proposed activity
under the grant.
The pick lists also provide for an
associate unit of measure for each
output and outcome, and applicants
must utilize the measure provided that
is associated to the activity. Applicants
must identify projected output and
outcome values that correspond to the
unit of measure. These amounts should
represent results to be achieved entirely
as a result of the HUD housing
counseling training funding. If, in
reality, various funding sources will
contribute to the services provided to
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each housing counselor, the applicant
must prorate their response to reflect a
figure representing trainings provided
with only funding from the proposed
grant.
Outputs. Outputs are the direct
products of the applicant’s activities
that lead to the ultimate achievement of
outcomes. Based on the proposed work
plan in Factor 3 and the amount being
requested through this NOFA,
applicants should select the appropriate
outputs and their associated units of
measure from the choices provided in
the pick list, and provide the
corresponding number to be achieved
for each proposed output.
Outcomes. Outcomes are benefits
accruing to the households as a result of
participation in the program. Outcomes
are performance indicators the applicant
expects to achieve or goals it hopes to
meet over the term of the proposed
grant. Using the pick lists provided,
applicants should select each
appropriate outcome and associated
unit of measure related to the proposed
work plan, and provide the
corresponding number to be achieved
for each.
Outputs and outcomes must be
objectively quantifiable. The purpose of
this factor is for the applicant to identify
program outputs and outcomes that will
allow an applicant and HUD to measure
actual achievements against anticipated
achievements. For this NOFA, HUD will
give particular weight to an applicant’s
ability to demonstrate change in
housing counselors’ knowledge and
skills as a result of the training offered.
Applicants should therefore emphasize
a rigorous and objective testing protocol
as part of their performance evaluation
strategy.
(1) Impact. In scoring this Section,
HUD will evaluate the proposed outputs
and outcomes from the logic model, for
example, the number of housing
counselors that the applicant estimates
will be served under the proposed HUD
grant, by the applicant and sub-grantees,
if applicable, for the grant period
October 1, 2008, to September 30, 2009.
Scoring will be based on the cost per
housing counselor trained, compared to
historical averages for similar services
and similar applicants.
(2) Justification. Proposed housing
counselors trained numbers will also be
analyzed in the context of budget, costs,
spending decisions, the types of training
services provided, level of effort
expended, etc. Provide a context for, or
qualify the number of housing
counselors the applicant projects to
train with the proposed HUD grant.
Indicate how location, counseling and
client types, and expenses may affect
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client volume, and whether the impact
will be short-term or long-term. Justify
proposed expenses and explain why
they are reasonable, strategic, and
appropriate for the housing counseling
activities identified above. The Logic
Model submission is valued at up to 10
points and the point structure for review
of the Logic Model is contained in
General Section. The Evaluation plan
and methods for reviewing and
improving program effectiveness is
valued at 10 points.
b. Evaluation Plan (5 points).
Applicants must also submit an
evaluation plan that explains how they
are going to track actual
accomplishments against anticipated
achievements and ensure that the
program can provide the services
projected to be delivered and outcomes
projected to be achieved. The evaluation
plan should identify what an applicant
is going to measure, how an applicant
is going to measure it, and the steps in
place to make adjustments to its work
plan if performance targets are not met
within established timeframes.
Specifically, the plan must identify:
(1) Information Collection. Describe
the applicant’s procedures for
measuring outputs and outcomes, and
evaluating the impact of the training
program.
(2) Data Analysis and Work Plan
Adjustments. Indicate how the
information will be evaluated, and the
steps the applicant has in place to make
adjustments to the work plan if
performance targets are not met within
established timeframes.
B. Review and Selection Process
1. General. HUD will review each
application to determine whether it
meets the threshold and the eligibility
requirements found in Section III of this
NOFA. Only applicants that meet all of
the eligibility and threshold
requirements will be rated and ranked.
2. Corrections to Deficient
Applications. See the General Section.
3. Rating and Ranking.
a. Applications that earn a score of 75
points or more will be considered
eligible for funding.
b. HUD intends to award the entire
amount available under this NOFA to
the highest scoring application.
However, in order to provide the highest
quality, comprehensive, and nationwide
training program, HUD reserves the
right to make multiple awards.
c. If an applicant turns down an
award offer, HUD may make an offer to
the next highest-ranking application.
d. In the event HUD commits an error
that, when corrected, would result in
selection of an otherwise eligible
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applicant during the funding round of
this NOFA, HUD may select that
applicant when sufficient funds become
available.
4. Award Size. All grantees will
receive the lower of either the award
amount determined by HUD or the
amount actually requested by the
applicant.
5. Award Adjustments. HUD reserves
the right to adjust funding levels for
each applicant as indicated in Section II
C. of this NOFA. HUD reserves the right
to fund less than the full amount
requested in an application.
6. Ineligible Activities. HUD will not
fund any portion of an application that:
Is not eligible for funding under this
program’s statutory or regulatory
requirements; does not meet the
requirements of this NOFA; or may be
duplicative of other funded programs or
activities from prior year awards or
other selected applicants. Only the
eligible portions of an application
(including non-duplicative portions)
may be funded. Funds from this
program may not be used for real
property acquisition, disposition,
leasing, rehabilitation, alteration,
demolition, or new construction.
VI. Award Administration Information
A. Award Notices After all eligible
applications have been rated and ranked
and selections have been made, HUD
will notify applicants regarding the
disposition of their application.
B. Administrative and National Policy
Requirements
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1. Environmental Requirements.
Activities funded through this program
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are categorically excluded under 24 CFR
50.19(b)(9) from the requirements of the
National Environmental Policy Act of
1969 (42 U.S.C. 4321) and are not
subject to review under the related laws
and authorities.
2. Procurement of Recovered
Materials. Please see the General
Section for this requirement.
C. Reporting. Grant recipients will be
required to submit quarterly progress
reports, comparing actual
accomplishments with the goals and
objectives established for the period,
explaining why established goals were
not met, and highlighting any problems,
delays, or adverse conditions that
materially impaired the ability to meet
the objectives of the awards. Each
recipient is also required to submit a
completed Logic Model showing
accomplishments against proposed
outputs and outcomes as part of their
quarterly reporting requirement to HUD.
Recipients shall use quantifiable data to
measure performance against goals and
objectives outlined in their Logic Model.
For FY2008, HUD is considering a new
concept for the Logic Model. The new
concept is a Return on Investment (ROI)
statement. HUD will be publishing a
separate notice on the ROI concept.
D. Debriefing. HUD will provide a
debriefing to a requesting applicant
related to its application. See the
General Section for more information.
VII. Agency Contact
For further information about this
NOFA or application requirements,
applicants should contact Miriam
Torres, HUD Headquarters, Single
Family Housing, Program Support
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Division, at (202) 708–0317 x 2618 (this
is not a toll-free number). Persons with
hearing or speech impairments may
access any of these numbers via (TTY)
by calling the toll-free Federal
Information Relay Service at (800) 877–
8339. For technical help with the
electronic submission procedure,
applicants may e-mail
support@grants.gov or call (800) 518–
4726 or (800) 518–GRANTS). The
Grants.gov Customer Support Center is
open from 7 a.m. to 9 p.m. Eastern
Time.
VIII. Other Information
Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by OMB under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2502–0261. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 68 hours per annum per
respondent for the application and grant
administration. This includes the time
collecting, reviewing, and reporting the
data for the application, semi-annual
reports, and final report. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Lead-Based Paint Hazard Control Grant
Program, Lead Hazard Reduction
Demonstration Grant Program, and
Operation Lead Elimination Action
Program
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Healthy Homes and Lead
Hazard Control.
B. Funding Opportunity Title: LeadBased Paint Hazard Control Grant
Program, Lead Hazard Reduction
Demonstration Grant Program, and
Operation Lead Elimination Action
Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number:
FR–5200–N–06; OMB Approval Number
2539–0015.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): 14.900
Lead-Based Paint Hazard Control in
Privately Owned Housing, 14.905 Lead
Hazard Reduction Demonstration Grant
Program, and 14.903 Operation Lead
Elimination Action Program.
F. Dates: Applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. eastern time on
the application deadline dates as
follows: The application deadline date
for the Lead-Based Paint Hazard Control
Grant Program and the Operation Lead
Elimination Action Program is July 10,
2008. The application deadline date for
the Lead Hazard Reduction
Demonstration Grant Program is July 17,
2008. (All applications must be received
and validated by https://www.grants.gov/
applicants/apply_for_grants.jsp no later
than 11:59:59 p.m. eastern time on the
application deadline date.) See the
General Section, published on March
19, 2008 (73 FR 14882), for specific
instructions regarding application
submission, and timely submission of
applications.
G. Additional Overview Content
Information
1. Purpose of the Program.
a. The purpose of the Lead-Based
Paint Hazard Control Grant Program is
to assist states, Native American Tribes,
cities, counties/parishes, or other units
of local government in undertaking
comprehensive programs to identify and
control lead-based paint hazards in
eligible privately owned rental or
owner-occupied housing.
b. The purpose of the Lead Hazard
Reduction Demonstration Grant
Program is the same as the Lead-Based
Paint Hazard Control, but with the
exception that the Lead Hazard
Reduction Demonstration Grant
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Program is targeted for urban
jurisdictions with the greatest leadbased paint hazard control needs.
c. The purpose of the Operation Lead
Elimination Action Program (LEAP) is
to leverage private sector resources to
eliminate lead poisoning as a major
public health threat to children under
age six living in eligible privately
owned housing units.
2. Available Funds. Approximately
$132 million (Lead-Based Paint Hazard
Control Grant Program, Lead Hazard
Reduction Demonstration Grant
Program and Operation Lead
Elimination Action Program) is
available from current and previous
years’ funding.
3. Match. Matching funds are required
for the Lead-Based Paint Hazard Control
Grant Program and Lead Hazard
Reduction Demonstration Grant
Program. For the Lead Hazard
Reduction Demonstration Grant
Program, HUD may grant a waiver of the
25 percent match requirement, if the
applicant submits a request that meets
HUD’s criteria. See NOFA Criteria by
Grant Program Chart in unit III,
Eligibility Information.
4. Information on application. The
applications for this NOFA can be found
at https://www.grants.gov. The General
Section contains information about
Grants.gov registration, submission
requirements, and submission
procedures.
Full Text of Announcement
I. Funding Opportunity Description
A. Program Description. The LeadBased Paint Hazard Control Grant
Program (LBPHC), the Lead Hazard
Reduction Demonstration Grant
Program (LHRD) and the Operation Lead
Elimination Action Program (LEAP) are
authorized by Section 1011 of the
Residential Lead-Based Paint Hazard
Reduction Act of 1992 (Title X of the
Housing and Community Development
Act of 1992, Public Law 102–550).
HUD’s authority for making funding
available under this NOFA for each of
these grant programs is the Continuing
Appropriations Act, 2008 (Pub. L. 110–
161, approved December 26, 2007). The
Lead-Based Paint Hazard Control Grant
Program assists states, Native American
Tribes, cities, counties/parishes, or
other units of local government in
undertaking comprehensive programs to
identify and control lead-based paint
hazards in eligible privately owned
rental or owner-occupied housing. The
Lead Hazard Reduction Demonstration
Grant Program assists urban
jurisdictions with the greatest leadbased paint hazard control needs, in
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undertaking programs for the
identification and control of lead-based
paint hazards in eligible privately
owned rental and owner-occupied
housing units. The purpose of the
Operation Lead Elimination Action
Program (LEAP) is to leverage private
sector resources to eliminate lead
poisoning as a major public health
threat to children under age six living in
eligible privately owned housing units.
Funds will be awarded to applicants
that will accomplish the following
objectives:
1. Maximize both the number of
children less than six years of age
protected from lead poisoning and the
number of housing units where leadhazards are controlled;
2. Target lead hazard control efforts in
housing in which children are at
greatest risk of lead poisoning in order
to reduce elevated blood lead levels in
children less than six years of age;
3. Promote cost-effective lead hazard
control methods and approaches that
can be replicated;
4. Build local capacity to safely and
effectively address lead hazards during
lead-hazard control and renovation,
remodelling, and maintenance activities
by integrating lead safe work practices;
5. Promote integration of this grant
program with housing rehabilitation,
maintenance, weatherization, and other
energy conservation activities;
6. Affirmatively further fair housing
and environmental justice (please refer
to the General Section for additional
guidance);
7. Develop a comprehensive
community based approach to address
lead hazards in housing by mobilizing
public and private sector resources
including grassroots community-based
non-profit and faith-based
organizations;
8. Promote collaboration, data
sharing, and targeting between health
and housing departments;
9. Establish a system or process that
will facilitate lead-safe units to be
affirmatively marketed to families with
young children; and,
10. To the greatest extent feasible,
promote job training, employment, and
other economic opportunities for lowincome and minority residents and
businesses that are owned by and/or
employ minorities and low-income
persons as defined in 24 CFR 135.5 (see
59 FR 33881, published June 30, 1994).
B. Changes in the FY 2008 NOFA
1. The points allocated for match and
leveraged resources in Rating Factor 4
have changed.
2. Operation Lead Elimination Action
Program (LEAP) grants will be awarded
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from $500,000 to a maximum of
$2,000,000 per grant.
3. Applicants to the programs in this
NOFA are not eligible to receive funding
for the same program awarded under the
FY2007 NOFA competition: Applicants
awarded an LHRD grant under the
FY2007 NOFA competition are eligible
to apply for the LBPHC grant program
under this NOFA; similarly, applicants
awarded an LBPHC grant under the
FY2007 NOFA competition are eligible
to apply for the LHRD grant program
under this NOFA. Applicants awarded
both an LHRD and an LBPHC grant
under the FY2007 NOFA competition
are not eligible to apply under this
NOFA.
4. Applicants to the LHRD grant
program may request a waiver of the 25
percent match requirement, if the
applicant submits a request that meets
HUD’s criteria. See unit III.B.2,
Eligibility Information, below. The
request for the waiver of the match, with
supporting narrative and
documentation, must be submitted in
accordance with unit IV.F.2, below, to
be received no later than June 2, 2008.
II. Award Information
A. Funding Available. From current
and previous years’ funding,
approximately $70.4 million will be
available for the Lead-Based Paint
Hazard Control Grant Program,
approximately $44.1 million will be
available for the Lead Hazard Reduction
Demonstration Grant Program, and
approximately $17.5 million will be
available for the Operation Lead
Elimination Action Program.
1. Grant award amounts for the entire
period of performance for Lead-Based
Paint Hazard Control Grant Program
grants shall be up to a maximum of $3
million per grant; for the Lead Hazard
Reduction Demonstration Grant
Program grants, up to a maximum of $4
million per grant; and for Operation
Lead Elimination Action Program
(LEAP) grants from $500,000 to a
maximum of $2,000,000 per grant.
Applications for amounts larger than the
applicable maximum amount for a
program will be deemed ineligible and
will not be reviewed.
2. The start date for grants is expected
to be no later than November 1, 2008.
The period of performance shall not
exceed 36 months. Period of
performance extensions will be
considered by HUD in accordance with
24 CFR 84.25(e)(2) or 85.30(d)(2), as
applicable, and published policy
guidance and the OHHLHC Grantee
Program Guide. Such extensions, when
granted, are one time only, and for no
more than a period of one year from the
original period of performance end date.
B. Collaboration With Other Partners
All applicants are encouraged to enter
into formal arrangements with
grassroots community-based non-profit
organizations, including faith-based or
other community-based organizations.
(This does not apply to Native American
Tribes.) These formal arrangements
could be a contract, a Memorandum of
Understanding (MOU), a Memorandum
of Agreement (MOA), or a letter of
commitment. Such relationships should
be established prior to the actual
execution of an award or within 120
days of award.
III. Eligibility Information
A. Eligible Applicants. See the
General Section for additional eligibility
requirements applicable to HUD
Programs.
1. To be eligible to apply for funding
under the Lead-Based Paint Hazard
Control (LBPHC) Grant Program, the
applicant must be a state, Native
American Tribe, city, county/parish, or
other unit of local government. Multiple
units of a local government (or multiple
local governments) may apply as a
consortium; however, a lead applicant
must be identified that will be
responsible for ensuring compliance
with all requirements specified in this
NOFA. State government and Native
American tribal applicants must have an
Environmental Protection Agency (EPA)
authorized lead-based paint training and
certification program.
2. To be eligible to apply for the Lead
Hazard Reduction Demonstration
(LHRD) Grant Program, the applicant
must be a city, county/parish, Native
American Tribe, or other unit of local
government. The applicant must have at
least 3,500 pre-1940 occupied rental
housing units (either alone or through a
consortium), as listed at the 2000
Census Web site identified in Form
HUD 96013, Need/Extent of the
Problem. In addition, a State may apply
on behalf of one or more of the eligible
local jurisdictions if it has an EPAauthorized lead-based paint training and
certification program. Multiple units of
a local government (or multiple local
governments) may apply as a
consortium for a metropolitan area if the
total number of pre-1940 occupied
rental housing units for the combined
jurisdiction is at least 3,500; however,
the application must identify the
jurisdiction that will be administratively
responsible for ensuring compliance
with all requirements specified in this
NOFA. If a jurisdiction will be covered
as part of a State, county/parish, or
consortium application, it is not eligible
to apply as an individual applicant
under this NOFA. Further, consortium
applicants must ensure that where there
is jurisdictional overlap, there is no
double-counting of units to meet the
unit threshold. A list of metropolitan
areas having at least one place or
county/parish with 3,500 or more
occupied rental housing units built
before 1940 is provided in Appendix A,
which can be downloaded from:
https://www.grants.gov/Applicants/
Apply_for_grants.jsp.
3. To be eligible to apply for funding
under the Operation Lead Elimination
Action Program (LEAP), the applicant
must be a non-profit or for-profit entity
or firm. For-profit entities are not
allowed to earn a fee. Colleges and
universities are also eligible to apply.
National and local groups are
encouraged to apply. Multiple eligible
entities may apply as a consortium;
however, a lead applicant must be
identified that will be administratively
responsible for ensuring compliance
with all requirements specified in this
NOFA. States, cities, counties/parishes
and units of local government and their
departments are not eligible.
4. Applicants to the programs in this
NOFA are not eligible to receive funding
for the same program awarded under the
FY2007 NOFA competition: Applicants
awarded an LHRD grant under the
FY2007 NOFA competition are eligible
to apply for the LBPHC grant program
under this NOFA; similarly, applicants
awarded an LBPHC grant under the
FY2007 NOFA competition are eligible
to apply for the LHRD grant program
under this NOFA. Also, applicants
awarded both an LHRD and LBPHC
grant under the FY2007 NOFA
competition are not eligible to apply
under this NOFA.
B. Cost Sharing or Matching
The chart below describes the match
percentage requirement, minimum
percentage of federal funds for lead
hazard control activities, and maximum
administrative cost.
1. Match Requirements and Costs by
Grant Programs
Grant program
Minimum match
Lead hazard control costs
Lead-Based Paint Hazard Control (LBPHC) ...................
10 percent .........................
Minimum 65 percent ..........
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Administrative costs
Maximum 10 percent.
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Grant program
Minimum match
Lead hazard control costs
Lead Hazard Reduction Demonstration (LHRD) .............
Operation Lead Elimination Action Program (LEAP) ......
25 percent* ........................
N/A .....................................
Minimum 80 percent ..........
Minimum 65 percent ..........
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* Applicants
Maximum 10 percent.
Maximum 10 percent.
with approved LHRD match waivers must provide a minimum 10 percent match (see unit III.B.2.b(3)).
2. Match Requirements and Leveraged
Resources
For the LBPHC and LHRD programs
that have a match requirement, HUD
will award points based on the total
amount of resources committed. For
LEAP applicants, which have no
matching requirement, HUD will award
points based upon the amount of
leveraged resources that are secured by
the applicant. For the LBPHC and LHRD
programs, all resources generated above
the match requirement should be
reported as leveraged resources. In
general, the larger the amount of funds
or in-kind services that are committed
by the applicant, the higher the number
of points that will be awarded under
Rating Factor 4.
a. LBPHC Match Requirement.
Applicants to the LBPHC grant program
must provide a matching contribution of
at least 10 percent of the requested grant
amount. Applications to the LBPHC
grant program will not be reviewed and
funded if they do not meet this
requirement. As noted in the General
Section, applicants to the LBPHC
program should refer to applicable OMB
circulars, particularly those with respect
to the funds used or proposed to be used
to satisfy this requirement. Applicants
should also note 24 CFR 85.24 which
provides, among other things, that
except as provided by Federal statute, a
cost sharing or matching requirement
may not be met by costs born by another
federal grant. Applicants to the LBPHC
grant program should identify the
specific resources that will be used to
satisfy the matching requirement.
Matching contributions must be shown
to be used specifically for allowable
program costs. The signature of the
authorized official on the Form SF–424
commits matching resources of the
applicant organization and from other
sources. Applicants should document
the amount of the match from each
funding source using Form HUD–96015.
b. LHRD Match Requirement.
(1) Applicants to the LHRD grant
program must provide a matching
contribution of at least 25 percent of the
requested grant amount, except as
described in paragraph (3) below.
(2) Applications to the LHRD grant
program will not be reviewed and
funded if they do not meet this
requirement. Applicants to the LHRD
program should refer to 24 CFR 85.24
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for additional information on match. As
noted in the General Section, applicants
to the LBPHC program should refer to
applicable OMB circulars, particularly
those with respect to the funds used or
proposed to be used to satisfy this
requirement. Applicants should also
note 24 CFR 85.24 which provides,
among other things, that except as
provided by Federal statute, a cost
sharing or matching requirement may
not be met by costs born by another
federal grant.. Applicants to the LHRD
grant program should identify the
specific resources that will be used to
satisfy the matching requirement.
Matching contributions must be shown
to be used specifically for allowable
program costs. The signature of the
authorized official on the Form SF–424
commits matching resources of the
applicant organization and from other
sources. Applicants should document
the amount of the match from each
funding source using Form HUD–96015.
(3) Request for Waiver of LHRD
Matching Requirement. Under the
Consolidated Appropriations Act, 2008,
HUD is allowed to waive the 25 percent
matching requirement for LHRD
applicants on a case by case basis if a
waiver is necessary to advance the
purposes of the LHRD program.
Applicants to the LHRD grant program
whose waiver request has been
approved must provide a matching
contribution of at least 10 percent of the
requested grant amount to be eligible to
apply for funding. The request for a
waiver of the 25 percent match
requirement must address your financial
condition. In particular, you must
document that: [1] Your financial
condition is such that providing a 25
percent match presents a financial
hardship, and [2] that the financial
hardship is highly likely to continue
throughout the period of the grant. You
should recognize, when considering
whether to request a waiver, that your
application must show sufficient
capacity to administer the grant, as
related to your narrative on
qualifications and experience (Rating
Factor 1) and soundness of approach
(Rating Factor 3). The request for the
LHRD match waiver, with supporting
narrative and documentation, must be
submitted in accordance with unit
IV.F.2, below. Note that the LHRD
match waiver request deadline is
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significantly earlier than the application
deadline.
c. Leveraged Resources.
(1) All applicants are encouraged to
provide leveraged resources. Leveraged
resources may include funds from other
allowable federally funded programs,
and/or state, local, charity, non-profit or
for-profit entities. Leveraged resources
must be shown to be specifically
dedicated to and integrated into
supporting the programs. Local
resources from the applicant (i.e., staff
in-kind, cash, etc.) should be given a
monetary value on the Form SF–424 but
does not require a separate letter from
the authorized official.
(2) Housing Rehabilitation in
Conjunction with Lead Hazard Control.
HUD strongly encourages integration of
our grant programs with housing
rehabilitation. Applicants may include
housing rehabilitation expenditures as
leveraged resources for housing
rehabilitation activities conducted in
conjunction with the housing units or
common areas being made lead-safe.
d. Examples of activities that can be
counted as match or leveraged resources
include:
(1) Contributions from property
owners. For the share of the cost of lead
hazard control contributed by a
homeowner or landlord, documentation
of the firm commitment by the
homeowner or landlord, including the
scope and amount of commitment must
be included with the application.
Applicants should also include sample
contracts between the applicant and a
prospective homeowner to show
evidence of the share of the cost of lead
hazard control. After award, detailed
documentation of the cost incurred by
the homeowner or landlord is necessary.
Homeowner contributions are limited to
that which can be supported and
verified by a third party, such as
materials paid for and provided by the
owner or labor that the owner paid and
can substantiate via receipts/records.
Labor by the owner shall be verified by
a third party. The labor contributed
shall be valued at market rates. If letters
of leveraged resources are not provided
by property owners, the applicant will
receive credit for this resource only if
the applicant provides a statement in its
budget narrative and in its response to
Rating Factor 4 indicating that the
applicant will be obligated for providing
the total leveraged dollars of proposed
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contributions from property owners if
these funds are not received by the end
of grant.
(2) Donations. The value of items such
as paint and other materials or
equipment that are used for lead-based
paint hazard control should be
established at market rates.
(3) Discounts. For services or products
provided at a discounted rate, the
discounted part of the fee or price is the
eligible match/leverage. For example: If
a financial institution provides a
discount on the interest rate for loans
(e.g., mortgages, home equity loans,
lines of credit, etc.) used to fund the
homeowner or landlord contribution to
the hazard evaluation and/or control
work, the net present value of the
interest discount is eligible match/
leverage; neither the total interest nor
the loan principal is eligible match/
leverage. The same net present value
calculation would be done for a firm
commitment to forgive all or a portion
of the principal. If a loan is used for
more than the hazard evaluation and
control work covered by the grant, only
the same fraction of the discount as the
fraction of the loan used for hazard
evaluation and control may be
accounted as match/leverage.
(4) Third Party In-Kind Contributions.
See 24 CFR 85.24 (LBPHC, LHRD) or 24
CFR 84.23 (LEAP), as applicable, for
additional information on third party inkind contributions. e. For LEAP
applicants, only leveraged resources
from the private sector are considered
eligible. All leveraged resources shall be
used for the same purposes as permitted
for by the federal funds. For cash and
in-kind sources of leveraged resources,
the applicant must submit letter(s) of
commitment, signed by an official of the
organization legally authorized to make
commitments on behalf of the
organization. The letter must indicate
the amount and source of the
contribution.
C. Other
1. Threshold Requirements. Please see
the General Section as well as threshold
requirements listed in this subsection.
Applications will not be reviewed and
funded if they do not meet the threshold
requirements. Only eligible applicants
as defined in unit III, Eligibility
Information, above, will be reviewed for
compliance with threshold
requirements.
a. Applicants to the Lead-Based Paint
Hazard Control Grant Program are
required to match 10 percent of the
funds requested with other non-federal
funds or resources. Applications to the
Lead-Based Paint Hazard Control Grant
Program will not be reviewed and
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funded if they do not meet this
requirement. Applicants to the Lead
Hazard Reduction Demonstration Grant
Program are required to match 25
percent of the funds requested with
other non-federal funds or resources,
unless a waiver of match is requested
and approved per unit III.B.2.b(3) above.
Applicants to the LHRD grant program
whose waiver request has been
approved must provide a matching
contribution of at least 10 percent of the
requested grant amount to be eligible to
apply for funding.
b. Consolidated Plans. (This
requirement does not apply to Native
American Tribes.) In addition to a Form
HUD–2991 form for each jurisdiction in
which your project or part of your
project will be carried out, you must
submit, as an appendix, the current
lead-based paint element from the
approved Consolidated Plan of the
jurisdiction(s) where the lead-based
paint hazard control will be conducted.
In lieu of submitting a hard copy of the
lead-based paint element from the
current consolidated plan(s), you may
substitute a Web site address. The Web
site must contain the lead-based paint
element of the current Consolidated
Plan(s). If the jurisdiction does not have
a currently approved Consolidated Plan,
but is otherwise eligible for LBPHC and
LHRD grant programs, you must include
the jurisdiction’s abbreviated
Consolidated Plan, which includes a
lead-based paint hazard control strategy
developed in accordance with 24 CFR
91.235. You should include the
discussion of any lead-based paint
issues in your jurisdiction’s Analysis of
Impediments, particularly as it
addresses your target areas.
c. Applicants shall ensure that the
requested grant amount is consistent on
all forms and materials submitted, and
that rounding errors do not result in a
request that exceeds the maximum grant
award. Applications for amounts larger
than the applicable maximum amount
for a program will be deemed ineligible
and will not be reviewed.
2. Allowable Costs and Activities.
This section applies to all three grant
programs unless otherwise specified.
For each kind of organization, there is
a set of Federal principles for
determining allowable costs. Allowable
costs shall be in accordance with the
cost principles applicable to the
organization incurring the costs,
specifically OMB Circulars A–21—Cost
Principles for Educational Institutions,
A–87—Cost Principles for State, Local,
and Indian Tribal Governments, or A–
122—Cost Principles for Nonprofit
Organizations, which can be accessed at
the White House Web site, https://
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www.whitehouse.gov/omb/circulars/
index.html.
a. Lead Hazard Control Direct Costs.
Lead hazard control direct costs are
defined as specifically related to the
performance of lead hazard control
activities, as defined below. LBPHC and
LEAP applicants, while preparing the
budget, shall earmark at least 65 percent
of the requested grant amount and
LHRD applicants shall earmark 80
percent of the requested grant amount
for lead hazard control activities. Lead
hazard control activities are defined as:
(1) Performing lead dust, soil and
paint-chip testing, lead-based paint
inspections, risk assessments, clearance
examination, and engineering and
architectural activities that are required
for, and in direct support of, interim
control and lead hazard abatement
work, of eligible housing units
constructed prior to 1978 to determine
the presence of lead-based paint and/or
lead hazards from paint, dust, or soil
through the use of acceptable testing
procedures.
(2) All laboratory analysis in support
of required testing and evaluation under
this NOFA must be conducted by a
laboratory recognized for the analysis by
the EPA National Lead Laboratory
Accreditation Program (NLLAP).
(3) All lead-based paint testing
results, summaries of lead-based paint
hazard control treatments, and
clearances must be provided to the
owner of the unit, together with a notice
describing the owner’s legal duty to
disclose the results to tenants and
buyers. Grantee files must contain
verifiable evidence of providing lead
hazard control reports, such as a signed
and dated receipt. Refer to 24 CFR
35.125 of the Lead Safe Housing Rule.
(4) All lead-based paint hazards
identified in housing units and in
common areas of multifamily housing
enrolled in this grant program must be
controlled or eliminated by either of the
following strategies or a combination of
the two, including;
(a) Interim Controls. According to the
HUD Guidelines for the Evaluation and
Control of Lead-Based Paint Hazards in
Housing (‘‘HUD Guidelines’’), interim
controls of lead-based paint hazards
including lead-contaminated dust and
soil in housing must include specialized
cleaning techniques to address lead
dust.
(b) Lead-Based Paint Abatement.
Abatement of all lead-based paint is
generally authorized only in states or
localities that require complete
abatement by law. HUD does not
consider abatement of all lead-based
paint to be cost effective in most
circumstances; therefore, a grantee must
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make a special request, in writing, prior
to conducting complete abatement of
lead-based paint. Abatement of leadcontaminated soil should be limited to
areas with bare soil in the immediate
vicinity of the structure (i.e., the drip
line or foundation of the unit being
treated, and children’s play areas).
(5) Undertaking minimal housing
rehabilitation activities that are
specifically required to carry out
effective hazard control, and without
which the hazard control could not be
completed and maintained. These grant
funds may be used for lead hazard
control work done in conjunction with
other housing rehabilitation programs,
to the extent practicable. HUD
encourages integration of this grant
program with housing rehabilitation,
maintenance, weatherization, and other
energy conservation activities.
(6) Carrying out temporary relocation
of families and individuals while the
remediation is conducted and until the
time the affected unit receives clearance
for re-occupancy. b. Other Allowable
costs. Costs for the activities below
should not be counted as lead hazard
control direct costs:
(1) Purchasing or leasing equipment
having a per-unit cost under $5,000. The
purchase or lease of up to two X-ray
florescence analyzers (which typically
cost significantly more than $5,000) to
be used exclusively by the grant
program is permitted and is not subject
to the $5,000 per-unit cost restriction.
(2) Performing blood lead testing and
air sampling to protect the health of the
hazard control workers, supervisors,
and contractors.
(3) Conducting pre-hazard control
blood lead testing of children under six
years of age residing in or frequently
visiting units undergoing lead hazard
control work.
(4) Conducting targeted outreach,
affirmative marketing, education or
outreach programs on lead hazard
control and lead poisoning prevention
designed to increase the ability of the
program to deliver lead hazard control
services including educating owners of
rental properties, tenants, and others on
the Residential Lead-Based Paint Hazard
Reduction Act, Lead Safe Housing Rule,
and applicable provisions of the Fair
Housing Act especially as it pertains to
familial status (e.g., families with
children) and disability discrimination,
offering educational materials in
languages that are common in the
community other than English,
consistent with the Department’s
January 22, 2007, ‘‘Final Guidance to
Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
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20:58 May 09, 2008
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Affecting Limited English Proficient
Persons’’ (72 FR 2732), and providing
training on lead-safe maintenance and
renovation practices and management.
Upon request, this also would include
making all materials available in
alternative formats to persons with
disabilities (e.g., Braille, audio, and
large type).
(5) Supporting data collection,
analysis, and evaluation of grant
program activities. This includes
compiling and delivering such data as
may be required by HUD.
(6) Providing resources to build
capacity for lead safe housing and lead
hazard control, including free delivery
of HUD-approved lead-safe work
practices training courses for housing
rehabilitation contractors, rehabilitation
workers, homeowners, renters, painters,
remodelers, maintenance staff, and
others conducting renovation,
rehabilitation, maintenance or other
work in private housing; free delivery of
lead sampling technician training, leadbased paint worker or contractor
certification training; and subsidies for
licensing or certification fees to lowincome persons seeking credentials as
lead-based paint workers or contractors
or lead sampling technicians.
(7) Conducting planning,
coordination, and training activities to
comply with HUD’s Lead-Safe Housing
Rule (24 CFR part 35, subparts B–R).
These activities should support the
expansion of a workforce properly
trained in lead-safe work practices that
is available to conduct interim controls
on HUD-assisted housing covered by
these regulations.
(8) Conducting outreach and related
activities that will result in increased
lead hazard control activities in lowincome privately owned or owneroccupied housing with lead-based paint
hazards. For LEAP grants, outreach and/
or related activities, must be tied to a
leveraging strategy.
(9) Participating in applied research,
studies, or developing information
systems to enhance the delivery,
analysis, or conduct of lead hazard
control activities, or to facilitate
targeting and consolidating resources to
further childhood lead poisoning
prevention efforts.
c. Other costs.
(1) Administrative Costs.
Administrative costs may not exceed 10
percent of the grant award. For more
information, please review OMB
Circulars (A–21—Cost Principles for
Educational Institutions, A–87—Cost
Principles for State, Local, and Indian
Tribal Governments, or A–122—Cost
Principles for Nonprofit Organizations)
that can be accessed at the White House
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Web site, https://www.whitehouse.gov/
omb/circulars/.
3. Limitation on use of funds.
Applicants may not use grant funds for
any of the following activities:
a. Purchase of real property.
b. Purchase or lease of equipment
having a per-unit cost in excess of
$5,000, except for the purchase or lease
of up to two X-ray fluorescence
analyzers used by the grant program.
c. Chelation or other medical
treatment costs related to children with
Elevated Blood Lead levels (EBLs). Nonfederal funds used to cover these costs
may be counted as part of the matching
contribution.
d. Lead hazard evaluation or control
activities in publicly-owned housing, or
project-based Section 8 housing (this
housing stock is not eligible under
Section 1011 of the Lead-Based Paint
Hazard Reduction Act).
e. Lead hazard evaluation or control
activities in rental housing covered by
pending or final HUD, EPA, and/or DOJ
settlement agreement, consent decree,
court order or other similar action
regarding the Lead Disclosure Rule (24
CFR part 35, Subpart A, or the
equivalent 40 CFR part 745, subpart F),
or by HUD regarding its Lead Safe
Housing Rule (24 CFR part 35, subparts
B–R).
f. Activities that do not comply with
the Coastal Barrier Resources Act (16
U.S.C. 3501).
g. Lead-hazard control or
rehabilitation of a building or
manufactured home that is located in an
area identified by the Federal
Emergency Management Agency
(FEMA) under the Flood Disaster
Protection Act of 1973 (42 U.S.C. 4001–
4128) as having special flood hazards
unless:
(1) The community in which the area
is situated is participating in the
National Flood Insurance Program in
accordance with the applicable
regulations (44 CFR parts 59–79), or less
than a year has passed since FEMA
notification regarding these hazards;
and
(2) Where the community is
participating in the National Flood
Insurance Program, flood insurance on
the property is obtained in accordance
with section 102(a) of the Flood Disaster
Protection Act (42 U.S.C. 4012a(a)).
Applicants are responsible for assuring
that flood insurance is obtained and
maintained for the appropriate amount
and term.
4. Additional Program Requirements.
a. All laboratory analysis in support of
required testing and evaluation under
this NOFA must be conducted by a
laboratory recognized for the analysis by
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the EPA National Lead Laboratory
Accreditation Program (NLLAP; https://
www.epa.gov/lead/pubs/nllap.htm).
b. All lead-based paint hazards
identified in housing units and in
common areas of multifamily housing
enrolled in this grant program must be
controlled or eliminated by either of the
following strategies or a combination of
the two:
(1) Interim controls. According to the
HUD Guidelines, interim controls of
lead-based paint hazards including leadcontaminated dust and soil in housing
must include specialized cleaning
techniques to address lead dust.
(2) Lead-based paint hazard
abatement. However, see the restrictions
on using abatement in unit
III.C.2.a(4)(b), Lead-Based Paint
Abatement, above.
c. For temporary relocation of families
and individuals while the remediation
is conducted and until the time the
affected unit receives clearance for reoccupancy.
d. Eligibility of HUD-Assisted
Housing. The Appendix, ‘‘Eligibility of
HUD-Assisted Housing,’’ lists the
housing units that may participate
under each of the three competitive
programs detailed in this NOFA and can
be downloaded with the application
from: https://www.grants.gov/applicants/
apply_for_grants.jsp.
e. Lead-Based Paint Hazard Reduction
Act of 1992 (Title X of the Housing and
Community Development Act of 1992),
Section 1011. Section 217 of Public Law
104–134 (the Omnibus Consolidated
Rescissions and Appropriations Act of
1996), 110 Stat. 1321, approved April
26, 1996) amended Section 1011(a) of
the Residential Lead-Based Paint Hazard
Reduction Act of 1992 (Title X) to read
as follows: Section 1011. Grants for
Lead-Based Paint Hazard Reduction in
Target Housing.
(a) General Authority. The Secretary
is authorized to provide grants to
eligible applicants to evaluate and
reduce lead-based paint hazards in
housing that is not federally assisted
housing, federally owned housing, or
public housing, in accordance with the
provisions of this section. Grants shall
only be made under this section to
provide assistance for housing that
meets the following criteria—(1) For
grants made to assist rental housing, at
least 50 percent of the units must be
occupied by or made available to
families with incomes at or below 50
percent of the area median income level
and the remaining units shall be
occupied or made available to families
with incomes at or below 80 percent of
the area median income level, and in all
cases the landlord shall give priority in
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renting units assisted under this section,
for not less than 3 years following the
completion of lead abatement activities,
to families with a child under the age of
six years, except that buildings with five
or more units may have 20 percent of
the units occupied by families with
incomes above 80 percent of area
median income level;
(2) For grants made to assist housing
owned by owner-occupants, all units
assisted with grants under this section
shall be the principal residence of
families with income at or below 80
percent of the area median income level,
and not less than 90 percent of the units
assisted with grants under this section
shall be occupied by a child under the
age of six years or shall be units where
a child under the age of six years spends
a significant amount of time visiting.’’
f. Prohibited Practices. Applicants
must not engage in the following
prohibited practices while conducting
lead hazard control activities:
(1) Open flame burning or torching;
(2) Machine sanding or grinding
without a high-efficiency particulate air
(HEPA) exhaust control;
(3) Uncontained hydroblasting or
high-pressure washing;
(4) Abrasive blasting or sandblasting
without HEPA exhaust control;
(5) Heat guns operating above 1,100
degrees Fahrenheit;
(6) Chemical paint strippers
containing methylene chloride or other
volatile hazardous chemicals in a poorly
ventilated space; and
(7) Dry scraping or dry sanding,
except scraping in conjunction with
heat guns or around electrical outlets or
when treating no more than two square
feet in any one interior room or space,
or totalling no more than 20 square feet
on exterior surfaces.
g. Written Policies and Procedures.
Applicants should describe in their
work plan policies and procedures for
procurements (contracting), unit
eligibility, unit selection and
prioritization, all phases of lead hazard
evaluation and control, including risk
assessments, inspections, development
of specifications for contractor bids, prehazard control blood lead testing,
financing, temporary relocation and
clearance examinations. Grantees,
subcontractors, sub-grantees, subrecipients, and their contractors must
adhere to these policies and procedures.
h. Continued Availability of Lead Safe
Housing to Low-Income Families. Units
in which lead hazards have been
controlled under this program shall be
occupied by or continue to be available
to low-income residents as required by
Title X (Section 1011). Applicants
should describe previous efforts, if
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applicable, to maintain a registry
(listing) of low-income units in which
lead hazards have been controlled (often
called ‘‘lead-safe units’’) as a result of
previous activities, their plans in
conjunction with this grant for
continuing an existing registry or
establishing a new registry, and their
procedures for ensuring that these units
are affirmatively marketed to agencies
and families as suitable housing for lowincome families with children less than
six years of age.
i. Environmental Requirements.
(1) Recipients of Lead-Based Paint
Hazard Control grants and Lead Hazard
Reduction Demonstration grants must
comply with 24 CFR part 58,
Environmental Review Procedures for
Entities Assuming HUD Environmental
Responsibilities, and must carry out
environmental review responsibilities as
a responsible entity under part 58.
(2) Recipients of Lead-Based Paint
Hazard Control grants and Lead Hazard
Reduction Demonstration grants may
conduct lead inspections and risk
assessments prior to receiving
Environmental Review Clearance under
the exemption allowed in 24 CFR
58.34(a)(5), which states that
‘‘inspections and testing of properties
for hazards or defects’’ are exempt
activities.
(3) Work on properties assisted with
LEAP funds under this NOFA is covered
by the provisions of Section 305(c) of
the Multifamily Housing Property
Disposition Reform Act of 1994, which
are implemented by HUD regulations at
24 CFR part 58. Under part 58, a
responsible entity, usually a unit of
local government, must assume the
environmental review responsibilities
for activities funded under LEAP. Under
24 CFR 58.11, if a responsible entity or
the recipient objects to the responsible
entity performing the environmental
review for LEAP activities, HUD may
designate another responsible entity to
perform the review or may perform the
environmental review itself under the
provisions of 24 CFR part 50.
j. Trained and Certified Professionals.
Funded activities must be conducted by
persons qualified for the activities
according to 24 CFR part 35, subparts
B–R (possessing certification as
abatement contractors, risk assessors,
inspectors, abatement workers, or
sampling technicians; or others having
been trained in a HUD-approved course
in lead-safe work practices).
k. Lead hazard control work must be
conducted in compliance with HUD’s
Lead Safe Housing Rule, 24 CFR part 35,
the HUD Guidelines, and applicable
federal, state and local regulations and
guidance.
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l. Testing. All testing and sampling
shall comply with the Lead Safe
Housing Rule and conform to the
current HUD Guidelines, the EPA lead
hazard standards at 40 CFR part 745,
and federal, state, or tribal regulations
developed as part of the appropriate
contractor certification program,
whichever is most stringent.
(1) Lead-Based Paint and Lead-Based
Paint Hazard Identification. A leadbased paint inspection and risk
assessment is required. Presumption of
the presence of lead-based paint or leadbased paint hazards is not allowed.
(2) Clearance Testing. If rehabilitation
is conducted in conjunction with lead
hazard control, clearance may be
conducted either after the lead hazard
control work is completed, and again
after any subsequent rehabilitation work
is completed, or after all of the lead
hazard control and rehabilitation work
is completed. Clearance shall be
successfully completed before reoccupancy.
m. Blood lead testing. Each child
under six years of age should be tested
for lead poisoning within the six
months preceding the lead hazard
control work. Any child with an
elevated blood-lead level must be
referred for appropriate medical followup. The standards for such testing are
described in the Centers for Disease
Control and Prevention (CDC)
publications Preventing Lead Poisoning
in Young Children (1991), and
Screening Young Children for Lead
Poisoning: Guidance for State and Local
Public Health Officials (1997).
n. Cooperation With Related Research
and Evaluation. Applicants shall
cooperate fully with any research or
evaluation sponsored by HUD, CDC,
EPA or another government agency
associated with this grant program,
including preservation of project data
and records and compiling requested
information in formats provided by the
researchers, evaluators or HUD. This
also may include the compiling of
certain relevant local demographic,
dwelling unit, and participant data not
contemplated in the original proposal.
Participant data shall be subject to the
Privacy Rule of the Health Insurance
Portability and Accountability Act of
1996 (HIPAA). HIPAA and the Privacy
Rule can be found at https://
www.hhs.gov/ocr/hipaa/.
o. Data Collection. Applicants shall
collect, maintain, and provide to HUD
the data necessary to document and
evaluate grant program outputs and
outcomes.
p. Section 3 Employment
Opportunities. The requirements of
Section 3 of the Housing and Urban
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Development Act of 1968 (12 U.S.C.
1701u) are applicable to this program.
Please refer to 24 CFR part 135 and the
General Section for additional
information. This sub-factor will be
evaluated on the extent to which an
applicant describes how it proposes to:
(1) Provide opportunities to train and
employ Section 3 residents; and
(2) Award contracts to Section 3
contractors; as each of those terms is
defined in the regulations, 24 CFR part
135.
q. Replacing Existing Resources.
Funds received under the grant
programs covered under this NOFA
shall not be used to replace existing
community resources dedicated to any
ongoing project.
r. Code of Conduct. Prior to entering
into a grant agreement with HUD,
applicants will be required to submit a
copy of their organization’s Code of
Conduct and describe the methods they
will use to ensure that all officers,
employees, and agents of their
organization are aware of their Code of
Conduct. An applicant who submitted
an application during FY2006 or
FY2007 and included a copy of its Code
of Conduct will not be required, if that
Code of Conduct is current, to submit
another copy if the applicant is listed on
HUD’s Web site: https://www.hud.gov/
offices/adm/grants/codeofconduct/
cconduct.cfm.
s. Coordination among Critical
Agencies. HUD encourages grantees to
participate in state-wide or jurisdictionwide strategic plans to eliminate
childhood lead poisoning as a major
public health problem by 2010, or to
assist in the development of a plan in
states or localities that do not have such
a plan. The CDC strategic elimination
plans for state and local childhood lead
poisoning prevention programs can be
downloaded from https://www.cdc.gov/
nceh/lead/StrategicElimPlans/
strategicplans.htm. Additionally, HUD
encourages grantees to enter into
collaborative arrangements with
childhood lead poisoning prevention
programs, health agencies, housing
agencies, community development
agencies, and code enforcement
agencies (or equivalent) for their target
area(s), local jurisdiction(s), and, for
state or tribal applicants, with their state
or tribal health agencies, housing
agencies, development agencies, and
code enforcement agencies (or
equivalent).
t. Institutional Review Board (IRB).
Applicants should indicate whether
their program includes conducting
research involving human subjects in a
manner which requires IRB approval
and periodic monitoring under 24 CFR
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part 60, which incorporates the
Department of Health and Human
Services’ regulations, at 45 CFR part 46.
For additional information on what
constitutes human subjects research or
how to obtain an institutional
assurance, see the Department of Health
and Human Services, Office of Human
Research Protection (OHRP) Web site at:
https://www.hhs.gov/ohrp/.
u. Waste Disposal. Applicants must
handle waste disposal according to the
requirements of the appropriate local,
state, and federal regulatory agencies.
Applicants must handle disposal of
wastes from hazard control activities
that contain lead-based paint, but are
not classified as hazardous in
accordance with state or local law or the
HUD Guidelines. The Guidelines are
available from the HUD Web site at:
https://www.hud.gov/offices/lead/lbp/
hudguidelines/index.cfm.
v. Worker Protection Procedures.
Applicants must observe the procedures
for worker protection established in the
HUD Guidelines, as well as the
requirements of the Occupational
Health and Safety Administration
(OSHA) (29 CFR 1926.62, Lead
Exposure in Construction), or the state
or local occupational safety and health
regulations, whichever are most
protective. If other applicable
requirements contain more stringent
requirements than the HUD Guidelines,
the more rigorous standards shall be
followed.
w. Relocation. The relocation
requirements of the Uniform Relocation
Assistance and Real Property
Acquisition Policies Act of 1970 (URA),
as amended, and the implementing
government-wide regulation at 49 CFR
part 24, that cover any person
(including individuals, businesses, and
farms) displaced as a direct result of the
acquisition, rehabilitation, or
demolition of real property, apply to
this grant program. If such persons are
required to temporarily relocate for a
project, the requirements of the URA
regulations at 49 CFR 24.2(a)(9) must be
met. HUD recommends that applicants
review these regulations when
preparing the proposal. (They can be
downloaded from the Government
Printing Office Web site at https://
www.gpoaccess.gov/cfr/ by
entering the regulatory citation in
quotes without any spaces (e.g.,
‘‘49CFR24.2’’) in the Quick Search box.).
See the General Section for additional
information about relocation.
x. Notification Requirements.
Applicants should also describe how
they will provide owners with lead
hazard evaluation and control
information generated by activities
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under this grant, so that the owner can
comply with the Lead Disclosure Rule
(24 CFR part 35, subpart A, or the
equivalent 40 CFR part 745, subpart F)
and the Lead Safe Housing Rule (24 CFR
part 35, subparts B–R).
IV. Application and Submission
Procedures
A. Address To Request Application
Package
See the General Section for specific
procedures concerning the electronic
application submission requirements.
The application and instructions are
available at https://www.grants.gov/
applicants/apply_for_grants.jsp. If
applicants have difficulty accessing the
information, applicants may call the
help desk help line at (800) 518–
GRANTS or e-mailing
support@grants.gov.
Guidebook and Further Information:
HUD provides a Desktop User Guide to
Find, Register and Apply for Grant
Opportunities using Grants.gov. The
Desktop User Guide is available on
HUD’s Web site at: https://www.hud.gov/
utilities/intercept.cfm?/offices/adm/
grants/deskuserguide.pdf. If applicants
have difficulty accessing the
information, applicants may call HUD’s
NOFA Information Center at (800)
HUD–8929. If applicants are a hearingor speech-impaired person, applicants
may request the information by
telephone TTY by calling the toll-free
Federal Information Relay Service at
800–877–8339.
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B. Content and Form of Application
Submission:
Applicants may submit up to one
application for each of the competitive
programs covered by this NOFA for
which they are eligible.
Applicants eligible to apply under
this NOFA must follow the submission
requirements described below:
1. Applicant Information.
a. Application Format.
(1) The application narrative response
to the Rating Factors is limited to a
maximum of 20 pages (excluding
appendices and worksheets) of size 81⁄2″
x 11″ using a 12-point (minimum) font
with not less than 1″ margins on all
sides. The 20-page rating factor response
does not include attachments, tables,
appendices, and other required forms.
Applicants should be aware that any
narrative information submitted in
response to the Rating Factors that
exceeds the page limit will not be
reviewed.
(2) Materials provided in the
appendices should directly refer to the
specific rating factor narrative.
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Applicants are strongly urged to not
submit information that is not required
and/or requested in the NOFA or
relevant to a specific narrative response.
The narrative response to the Rating
Factors should be submitted as a single
Microsoft Word document file. All
attachments must identify the related
Rating Factor in the footer by providing
the Rating Factor and the page number
(e.g., Factor 1 Attachment, pg. 1), and
should be submitted as a single zip file
attachment to the electronic application.
Applicants are encouraged to submit as
few files as possible to ensure that all
materials are received.
b. Information contained in the
abstract will not be considered in the
evaluation and scoring of the
application.
c. Application Checklist. The
applicant’s application must contain all
of the required information requested in
this NOFA and the General Section.
These items include the standard forms,
and the certifications and assurances
listed in the General Section that are
applicable to this NOFA. The forms
required for application submission and
instructions can be found in the
application at https://www.grants.gov/
applicants/apply_for_grants.jsp. The
checklist below includes a list of the
required items needed for submitting a
complete application and receiving
consideration for funding (except as
noted below).
(1) Applicant Abstract (limited to a
maximum of 2 pages).
(2) Rating Factors Response (limited
to a maximum of 20 narrative pages plus
the following forms).
(a) Capacity of the Applicant and
Relevant Organizational Experience and
Form HUD–96012.
(b) Needs/Extent of the Problem and
Form HUD–96013.
(c) Soundness of Approach and Form
HUD–96014.
(d) Leveraging and Matching
Resources and Form HUD–96015.
(e) Program Outcome Logic Model,
Form HUD–96010.
(3) Other Materials in support of
rating factors.
(a) Form SF–424—Application for
Federal Assistance.
(b) SF–424 Supplement Survey on
Equal Opportunity for Applicants
(‘‘Faith Based EEO Survey (SF–424
SUPP)’’ on Grants.gov) (optional
submission).
(c) HUD–424 CBW, HUD Detailed
Budget Worksheet, (Include Total
Budget (Federal Share and Matching)
and Budget Justification Narrative.
(d) Form HUD 2880—Applicant/
Recipient Disclosure/Update Report
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(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov).
(e) Form HUD 2990—Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan.
(f) Form HUD 2991—Certification of
Consistency with the Consolidated Plan.
(g) Form SF–LLL—Disclosure of
Lobbying Activities (if applicable).
(h) Form HUD 96008—Development
Worksheet with Minimum Benchmark.
(i) Form HUD 96011—Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov) (Used as the cover page to
transmit third party documents and
other information designed for each
specific application for tracking
purposes. HUD will not read faxes that
do not use the HUD–96011 as the cover
page to the fax.).
(j) Form HUD 27300—Questionnaire
for HUD’s Removal of Regulatory
Barriers (required only if applicant is
seeking points regarding removal of
regulatory barriers).
(k) Form HUD 2994–A, You Are Our
Client Survey (optional).
(l) Lead Hazard Reduction
Demonstration Grant Program match
waiver request (optional).
C. Submission Dates and Times. The
application deadline date for the LeadBased Paint Hazard Control Grant
Program and the Operation Lead
Elimination Action Program is July 10,
2008. The application deadline date for
the Lead Hazard Reduction
Demonstration Grant Program is July 17,
2008. (All applications must be received
and validated by https://www.grants.gov/
applicants/apply_for_grants.jsp no later
than 11:59:59 p.m. eastern time on the
application deadline date.) Refer to the
General Section for timely submission
requirements.
D. Intergovernmental Review. Not
required.
E. Funding Restrictions
1. Administrative Costs.
Administrative costs may not exceed 10
percent of the grant award.
2. Ineligible Activities. See unit
III.C.3, Ineligible Costs and Activities.
F. Other Submission Requirements
1. Electronic submission waiver.
Applicants are required to submit
applications electronically via the Web
site: https://www.grants.gov/applicants/
apply_for_grants.jsp. See the General
Section for additional information on
the electronic process and how to
request a waiver from the electronic
submission requirement, if necessary.
Applicants should submit their
electronic submission waiver requests
in writing by e-mail. Electronic
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submission waiver requests must be
submitted no later than 15 days prior to
the application deadline date and
should be submitted to Jonnette
Hawkins, Director, Programs Division,
Office of Healthy Homes and Lead
Hazard Control,
Jonnette.G.Hawkins@hud.gov. If an
electronic submission waiver is granted,
the application must be received by
HUD no later than 11:59:59 PM on the
application deadline date. The
electronic submission waiver approval
notification will provide further
information on where to send the
application and the number of copies to
be provided.
2. Lead Hazard Reduction
Demonstration Grant Program match
waiver. Lead Hazard Reduction
Demonstration Grant Program
applicants requesting a waiver from the
25 percent match requirement are
required to submit a request by e-mail.
LHRD match waiver requests must be
submitted no later than 11:59:59 PM on
June 2, 2008 and should be submitted to
Jonnette Hawkins, Director, Programs
Division, Office of Healthy Homes and
Lead Hazard Control, at
Jonnette.G.Hawkins@hud.gov. HUD will
respond to the LHRD match waiver
requests by e-mail no later than June 26,
2008 and, if a mailing address is
provided in a request, by letter within
5 working days thereafter.
V. Application Review Information
A. Criteria: The following section
applies to all applicants unless
otherwise specified. The application
must receive a total score of at least 75
points to be considered for funding.
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1. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Experience (20 Points Maximum for All
Applicants)
This factor applies to all applicants.
a. Capacity of the Applicant (10 Points)
The applicant must demonstrate that
it has sufficient qualified personnel or
will actively retain qualified experts or
professionals, and is prepared to
perform lead-based paint hazard
evaluation, lead-based paint hazard
control intervention work, and other
proposed activities within 120 days of
the grant award to successfully
implement and complete the project.
Applicants must complete form HUD–
96012 to receive up to the full points for
this rating factor. Key personnel should
include, at a minimum, a Project
Director (PD) and a Program Manager
(PM). The applicant must provide
resumes of key personnel and job
descriptions for planned key personnel.
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The applicant must describe the roles
and responsibilities of each key
personnel for the project. Please do not
include the Social Security Numbers
(SSN) of any staff members.
The day-to-day Program Manager
must be experienced in housing
rehabilitation, lead hazard control or
related work. The Program Manager
should have demonstrated project
management experience and must
dedicate at least 75 percent of his/her
time for the proposed project.
Applicants must: (1) List and describe
sub-grantees, sub-contractor
organizations, sub-recipients and
consultants that will provide services
and carry out critical activities for the
proposed grant program, (2) detail the
sub-entity’s experience in initiating and
implementing related environmental,
health, or housing projects, and (3) list
key personnel from each sub-grantee or
sub-contractor organization and their
respective roles and responsibilities,
and (4) provide the percent of time
commitment to the proposed program.
b. Relevant Organization Experience (10
Points)
(1) New Applicants. Describe prior
experience in initiating and
implementing lead hazard control or
related environmental, health or
housing programs. Include a table that
lists the relevant and most recent
experience (last three years) in initiating
and implementing lead hazard control
or related environmental, health or
housing projects. Provide examples of
relevant programs that applicants
currently manage or have previously
managed within the past three years
(e.g., Lead Hazard Control, CDBG
Housing Rehabilitation, Childhood Lead
Poisoning Prevention Program, Healthy
Homes Demonstration, Weatherization,
LEAP, etc).
(2) Current or previous grantees: HUD
will evaluate the applicant’s quarterly
performance reports for the most recent
four (4) quarters, and award points
based on the performance ratings.
(3) Current Grantees: For applicants
with active grants that will not expire
prior to March 31, 2008, the applicant
must provide assurances that all funded
applications will be managed and
implemented concurrently.
2. Rating Factor 2: Need/Extent of the
Problem (15 Points Maximum for
LBPHC and LHRD Programs; 10 Points
Maximum for LEAP)
An applicant will be scored in this
rating factor based on its documented
need as evidenced by the submission of
thorough, credible, and appropriate data
and information. There must be a direct
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and substantial relationship between the
proposed lead hazard control activities,
the Consolidated Plan’s lead element
and documented community needs. The
data submitted in response to this rating
factor will be verified using data
available from the Census, HUDuser,
other data available to HUD and/or in
cooperation with the Centers for Disease
Control and Prevention.
Multiple tables (one per target area)
are permissible. The data submitted to
HUD will be verified using data
available from the Census https://
factfinder.census.gov, HUDuser https://
www.huduser.org/datasets/fmr.html,
and other sources available to HUD.
Points will be awarded in this rating
factor based on the information
documenting the number and
percentage of children with an elevated
blood lead level, the number and
percentage of pre-1978 housing units
(pre-1940 for the LHRD grant program),
and the number and percentage of
families with incomes at or below 80
percent of the Area Median Income as
determined by HUD within the
jurisdiction and/or target areas. (No
overlapping data will be accepted.)
a. Documented Blood Lead Level
(BLL). (5 Points maximum for all
programs). Applicants must complete
form HUD–96013 to receive points for
this rating factor. Part A of this form
should be used to document the blood
lead levels in children residing within
the applicant’s jurisdiction and target
area for the most recent complete
calendar year and identify the source of
the data. Data prior to calendar year
2004 will not be accepted. For the
purposes of this application, the
‘‘documented number of children’’ is
based on a blood lead level test
performed by a medical health care
provider. Consortia of local
governments must report the number in
the cities or counties/parishes making
up the consortium and the target areas
to be served. A separate narrative does
not need to be provided regarding this
data; completion of the table is
sufficient.
b. Housing Age and Tenure and Very
Low and Low-income Population. (10
points maximum for LBPHC and LHRD
grant programs; 5 points maximum for
LEAP). Applicants must complete form
HUD–96013 to receive points for this
rating factor. Part B of this form should
be used to document where the
applicant intends to conduct lead
hazard control work. HUD will use data
from the Census on the housing age and
tenure and individuals living below
poverty level in the jurisdictions where
the applicant intends to conduct lead
hazard control work as the basis for
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review. A separate narrative does not
need to be provided regarding this data;
completion of the tables is sufficient.
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3. Rating Factor 3: Soundness of
Approach (40 Points Maximum for All
Applicants)
The activities supported by the grant
programs of HUD’s Office of Healthy
Homes and Lead Hazard Control
(OHHLHC) represent some of the most
important elements of the national effort
to achieve the 2010 goal of eliminating
childhood lead poisoning, and to
respond to other important health
hazards linked to housing. The degree of
success achieved by grantees will
significantly shape the success of the
national effort.
This factor addresses the quality and
cost-effectiveness of the applicant’s
proposed work plan. In general, there
are four key stages in the life of a grant;
application, start-up, implementation,
and close-out. Applicants need to
describe their work plan to address
start-up and implementation phases of
their grant that includes specific,
measurable and time-phased objectives
for each major program activity. The
applicant’s response to this factor must
include the elements described below in
the program description. In addition,
applicants must complete the Rating
Factor 3 Table Soundness of Approach
to receive up to the full points for this
rating factor.
The work plan should include
specific, measurable, and time-phased
objectives for each major program
activity and should reflect benchmark
performance standards for unit
evaluation, unit production, match and
leveraged resources, community
outreach and education, skills training,
and other activities. Examples of
benchmarks include number of units to
be made lead-safe, number of children
living in units to be made lead-safe,
number of persons to be trained to
perform lead hazard control activities,
number of educational programs to be
presented and/or the number of persons
to be served by such programs. LEAP
applicants should describe their timephased goals for generating leveraged
resources and how they will track and
use these funds during the 36-month
period of performance. The benchmark
form (Form HUD–96008) and policy
guidance on developing work plans are
available at the HUD Web site https://
www.hud.gov/offices/lead/. Information
contained in the benchmark form does
not need to be repeated or explained in
detail in the rating factor narrative.
Applicants may refer to the form within
the narrative where relevant.
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a. Lead Hazard Control Work Plan
Strategy (15 Points all Applicants).
Describe the overall work plan goals and
time-phased strategy to complete work
within the 36-month period of
performance (Form HUD–96008).
Describe the methods, including
schedule and milestones that will be
used to identify and control lead-based
paint hazards and how the desired
project benchmarks will be achieved.
Include information about the estimated
numbers of families to be contacted,
units enrolled, units to receive risk
assessments and inspections, units to
receive lead hazard control work, and
individuals/groups to be reached
through education and/or outreach
activities and trained.
As part of the applicant’s work plan
description, address the following:
(1) Program Administration and
Financial Management. Describe how
the program will be administered,
including addressing oversight and
financial management.
(a) Include details about staff and
project oversight/monitoring, contract
administration (routine monitoring of
all sub-grantees and contractors to
ensure conformity to the terms,
conditions and specifications of
contracts or other formal agreements),
and how funding will flow from the
grantee to those who will perform work
under the proposed program.
(b) Discuss the lead hazard control
financing strategy, including
verification of income eligibility
requirements, terms, conditions, dollar
limits, amounts available for lead
hazard control work in the various
categories of housing (e.g., single-family,
multi-family, vacant, owner or tenantoccupied), and who is responsible for
establishing, administering and
overseeing this aspect of the program.
Describe how recapture of grant or loan
funds to owners of assisted units will
occur when recipients fail to comply
with any terms and conditions of the
financing arrangement (e.g., failure to
comply with affordability, affirmatively
marketing and providing priority to
renting units to families with children
under six years of age, sale of property,
etc.). Explain the type of assistance (e.g.,
grants, deferred/forgivable loans and the
basis and schedule for forgiveness), and
the role of other resources such as
private sector financing and matching, if
any, from rental property owners.
(c) Describe the applicant’s
involvement in coordination among
critical agencies, including participation
in the CDC state-wide or jurisdictionwide strategic plan to eliminate
childhood lead poisoning as a major
health problem by 2010.
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(d) If you are seeking points regarding
the Departmental policy priority for
removal of regulatory barriers, submit a
completed FORM HUD 27300—
Questionnaire for HUD’s Removal of
Regulatory Barriers (2 points).
(2) Program Start-Up. Describe
program start-up activities during the
first 120 days of the grant (hiring/
training staff, establishing qualified
contractor pool, outreach/education and
unit enrollment activities). Provide
information about internal and external
capacity-building steps necessary to
ensure a smooth and timely start-up
phase. Provide detailed information
about other organizations that provide
the knowledge and skills required to
address lead hazard control, including
establishment of a qualified contractor
pool, and other lead poisoning
prevention actions that are essential for
successfully implementing the program
(e.g., education, testing, housing
interventions).
(a) Describe the proposed
involvement of grassroots communitybased nonprofit organizations, including
faith-based organizations, in the
program activities. These activities may
include outreach, community
education, marketing, inspection, and
housing evaluations and interventions.
(b) Briefly address how the applicant
will implement the environmental
review and Request for Release of Funds
process, and who is responsible to
obtain the required HUD approval for
intended lead hazard control work on
eligible, enrolled units. Include a
description of the steps to be taken, and
who will be responsible, to comply with
applicable environmental reviews for
individual projects.
(3) Outreach, Recruitment and Unit
Enrollment. Describe the methods and
strategies, including the individuals
and/or sub-grantees, sub-recipients or
contractors responsible for marketing
and outreach to intended target area(s)
and/or residents, including recruitment
and enrollment activities to supply the
program with sufficient numbers of
eligible units within an established
timeframe.
(a) Describe how the applicant will
identify, select, prioritize and enroll
eligible housing units in which the
applicant will undertake lead hazard
control interventions, especially those
known to house EBL children. Include
the estimated number of eligible
privately owned housing units,
including the number of owneroccupied, rental, vacant, single and/or
multi-family units to be enrolled.
(b) Describe the applicant’s planned
approach to control lead hazards in
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vacant and/or occupied units before
children are poisoned.
(c) Describe measures the applicant
will take to sustain recruitment. Identify
the staff responsible for both monitoring
recruitment status and implementing
the measures identified to sustain
recruitment.
(d) If the applicant is a housing
agency, explain how the applicant will
obtain data from state and/or local
health departments, Childhood Lead
Poisoning Prevention Programs (CLPPP)
and other health care agencies (if
applicable) on the addresses of housing
units in which children have been
identified as having an elevated bloodlead level, for purposes of recruiting and
enrolling housing units.
(e) Discuss coordination with State
and local housing agencies, and how
referrals from the Section 8, Housing
Choice Voucher program and other
agencies that provide housing assistance
to low-income households with
children, (including CDBG, HOME
Investment Partnerships Programfunded housing programs,
weatherization or other sources), will be
received and processed.
b. Technical Approach/Lead Hazard
Control Intervention (15 points for all
applicants). In this section, the
applicant should describe its technical
approach and associated costs for
testing enrolled units, blood-lead testing
of children in enrolled units, and
performing lead hazard control methods
and strategies, occupant protection, and
temporary relocation. This description
should also indicate how the applicant
will ensure cost-effectiveness for the
program.
Describe the lead hazard control
methods, and strategies, including the
hazard control methods the applicant
will undertake, and the number of
single and multi-family units that will
be treated using each method selected
(e.g., interim controls and/or hazard
abatement) if this will vary. Explain the
applicant’s strategy to ensure that the
units are maintained lead safe after
treatment.
In selecting lead hazard control
methods, applicants should consider
several factors: The relative costs and
durability of the treatments, the
characteristics of the unit, and the
condition and projected durability of
the component(s) treated. Applicants
should choose appropriate control
methods using their best judgement in
each case. However, applicants should
be aware that complete abatement of all
lead-based painted surfaces in units is
not generally a cost effective strategy
and is discouraged in these programs. In
cases where only a few surfaces have
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identified lead-based paint hazards and
if abatement is cost-effective, the
applicant must provide a detailed
rationale for selecting complete
abatement as a strategy. Applicants are
encouraged to review the National
Evaluation of lead hazard control
methods provided at https://
www.hud.gov/offices/lead/library/misc/
NatEval.pdf.
(1) Management. Indicate the
individual or entity responsible for, and
describe the process for developing the
work specifications and the lead hazard
control contractor bid and selection
process (i.e., the contracting) on
properties selected for lead hazard
control work.
(2) Coordination.
(a) Explain the coordination of
relevant activities among lead hazard
control, rehabilitation, weatherization,
and other contractors performing work
other than lead hazard control. In
particular, describe the coordination of
lead hazard reduction with
weatherization activities funded by state
and local governments. Applicants may
receive up to 1 point for addressing this
departmental policy priority to Improve
our Nation’s Communities. See the
General Section for more information on
this departmental policy priority.
(b) Describe the applicant’s testing
methods, schedule, and costs for leadbased paint inspections and risk
assessments and clearance
examinations. If the applicant proposes
to use a more restrictive standard than
the HUD/EPA thresholds, provide the
standard(s) that will be used. All testing
shall be performed in accordance with
applicable regulations.
(c) Describe how the applicant will
ensure that contractors, property owners
and maintenance personnel performing
interim controls and lead hazard
abatement work are properly trained
and/or certified, and how work will be
monitored and supervised to ensure that
contractors perform work of reasonable
quality in compliance with work
specifications and applicable federal/
state/local regulations.
(d) Using Form HUD–96008, provide
a realistic schedule for completing key
program activities and outputs, by
quarter, so that all activities and outputs
can be completed before or within the
grant period of performance. Key
production activities include unit
enrollment, lead-based paint inspection
and risk assessments, hazard control
and clearance of units. In addition,
describe the estimated timeframe for
treating a typical unit from referral and
intake to hazard control and clearance.
Explain how the program will
accommodate emergency referrals (e.g.,
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units occupied by a child under six
years of age with an EBL).
(e) Describe the production process
from intake to unit completion/
clearance and follow-up testing (if
applicable), and identify the agency/
person responsible for each step and
how monitoring will be performed to
both prevent and resolve production
impediments.
(f) Describe the applicant’s plan for
the relocation of occupants of units
selected for remediation, if temporary
relocation is necessary. If temporary
relocation is necessary, the applicant
should describe the relocation process
(i.e., the uses of safe houses and other
housing arrangements, storage of
household goods, stipends, incentives,
etc.), and the source of funding for
relocation. Describe your plan for
ensuring the right of return and/or first
referral of occupants who have had to
relocate temporarily for the lead hazard
control work to be performed. If
temporary relocation is not necessary,
please describe measures to protect the
occupants.
(g) Describe the methods, measures
and cost for performing blood lead
testing in children less than six years of
age.
(i) Describe efforts to perform blood
lead testing of children within the target
area(s) and other screening efforts.
(ii) Explain how the applicant will
ensure that all children less than six
years of age who occupy units to be
assisted with lead hazard control work
receive blood lead testing within six
months of commencement of work on
the unit.
(iii) Identify the individual
responsible to ensure that children
identified with an elevated blood-lead
level are referred to appropriate medical
care and how patient confidentiality
will be maintained and the security of
medical information is protected in
accordance with the Health Insurance
Portability and Accountability Act
(HIPAA) of 1996.
(h) Describe the methods for
implementing Energy Star building
techniques and utilizing Energy Star
applicants whenever activities of the
grant afford the opportunity (1 point).
c. Economic Opportunity (2 points for
all applicants). Explain how the
applicant will provide appropriate
economic opportunities to Section 3
residents and Section 3 businesses of
the target area, in compliance with
Section 3 of the Housing and Urban
Development Act of 1968 (12 U.S.C.
1701u) and HUD’s implementing rules
at 24 CFR part 135. Describe how the
applicant will accomplish Section 3
requirements by identifying the number
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of individuals to receive such training
per discipline, the schedule for
delivering said training for low and very
low-income persons living within the
applicant’s jurisdiction, and how
trained individuals will be linked to
employment opportunities with Section
3 businesses owned by and/or employ
low and very low-income persons living
within the applicant’s jurisdiction.
d. Lead Hazard Control Outreach (6
points for all applicants).
(1) Describe the applicant’s
involvement in collaborative agreements
or arrangements with state or local
health, housing, and code enforcement
agencies, and community and/or faith
based organizations for the target area(s)
for performing outreach activities. If this
information is detailed in letters of
commitments, MOAs, or MOUs, it can
be briefly summarized in this section. If
these collaborative agreements or
arrangements are not yet made, address
plans to develop these agreements if
applicable.
(2) Discuss the applicant’s proposed
outreach activities and expected
outcomes, as it relates to unit
enrollment or reducing childhood lead
poisoning in the target area.
(3) Explain how the intended
education program(s) will be culturally
sensitive, targeted, and linguistically
appropriate. Identify the means
available to supply the educational
materials in other languages (identify all
that apply) common to the community.
(a) Include the estimated number of
individuals to receive the intended
education and the estimated number of
events to be delivered.
(4) Affirmatively Furthering Fair
Housing.
(a) Describe strategies and
methodologies that affirmatively further
fair housing and increase access to leadsafe housing for all segments of the
population: Homeowners, owners of
rental properties, and tenants.
(b) Identify who will ensure and how
the applicant will ensure that the
program will continue to affirmatively
market and match treated units with
low-income families with children less
than six years of age in the future.
e. Data Collection and other Program
Support Activities (2 Points for all
Applicants).
(1) Identify and discuss the methods
the applicant will use (in addition to
HUD reporting requirements) to
document activities, progress, and
program effectiveness. Explain how the
applicant will make necessary changes
to improve program performance.
(2) Describe how databases, including
Web sites, computer, paper or other
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formats, will ensure the privacy of
participants.
f. Budget Proposal.
(1) The applicant’s budget proposal
should thoroughly estimate all
applicable costs (direct, indirect, and
administrative), and be presented in a
clear and coherent format in accordance
with the requirements listed in the
General Section. HUD is not required to
approve or fund all proposed activities.
The applicant must thoroughly
document and justify all budget
categories and costs (Form HUD–424–
CBW) and all major tasks, for the
applicant, sub-recipients, major
subcontractors, joint venture
participants, or others contributing
resources to the project. A separate
budget must be provided for partners
who are proposed to receive more than
10 percent of the federal budget request.
The applicant’s application will be
evaluated on the extent to which
resources are appropriate for the scope
of the proposed project.
(2) The applicant’s budget narrative
justification associated with these
budgeted costs should be submitted as
part of the Total Budget (Federal Share,
Matching and Leveraging), but is not
included in the 20-page limit for this
submission. Separate narrative
justifications should be submitted for
partners that are submitting separate
budgets. The applicant’s proposed
budget should clearly identify the
funding or cash equivalent amounts
being provided as match and leveraged
resources. These funds should reflect
the numbers and contributions provided
in response to Rating Factor 4,
Leveraging Resources.
4. Rating Factor 4: Leveraging Resources
(10 Points Maximum for LBPHC and
LHRD Grant Programs; 15 Points
Maximum for LEAP)
This rating factor applies to all
programs unless otherwise specified.
This factor addresses the applicant’s
ability to obtain additional community
and private sector resources that can be
combined with HUD’s program
resources to increase the effectiveness of
the proposed program activities.
Applicants will be given points based
on the amount of net match and
leveraged resources equalling, for the
LBPHC and LEAP programs, 10 percent
or greater, and for the LHRD program,
25 percent or greater, or 10 percent or
greater if HUD has granted a match
waiver. Match and leveraged resources
must be shown to be specifically
dedicated to and integrated into
supporting program activities. See unit
III.B.2, Eligibility, for additional
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information on match and leveraged
resources.
a. Match and Leveraged Resources
Applicants will be given points based
on the amount of total match and
leveraged resources in accordance with
the chart below (10 points). In awarding
points, fractional percentages will be
rounded down to whole number
percentages, and will not be rounded up
(e.g., 14.99% match and leveraged
resources for LBPHC receives 5 points).
MATCH AND LEVERAGED RESOURCES
POINT TABLE
Match and leveraged resources
as percent of requested federal
amount
Points
awarded
LBPHC and LEAP
10–14 ............................................
15–19 ............................................
20–24 ............................................
25–29 ............................................
30–34 ............................................
35 or greater .................................
5
6
7
8
9
10
LHRD without match waiver
25–26 ............................................
27–28 ............................................
29–30 ............................................
31–32 ............................................
33–34 ............................................
35 or greater .................................
5
6
7
8
9
10
LHRD with match waiver
10–12 ............................................
13–15 ............................................
16–17 ............................................
18–20 ............................................
21–23 ............................................
24 ..................................................
5
6
7
8
9
10
The applicant must support each
source of contributions, cash or in-kind,
by a letter of commitment from the
contributing entity, whether a public or
private source. Each letter of
commitment, memorandum of
understanding, or agreement to
participate should include the
organization’s name, the proposed level
of commitment and the responsibilities
as they relate to the proposed program.
Staff in-kind contributions should be
given a monetary value based on the
local market value of the staff skills. The
signature of the authorized official on
the Form SF–424 commits match and
leveraged resources of the applicant
organization and from other sources.
Contributions required of rental
property owners may be included as
part of the applicant’s match and
leveraged resources. The applicant
should document and estimate the
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amount of the match and leveraged
resources from each partnership.
Excluding local resources, applicants
should submit evidence of a firm
commitment for each match and
leveraged resource. Such evidence must
be provided in the form of letters of firm
commitment, memoranda of
understanding, or other signed
agreements to participate from those
entities identified as partners in the
application. The commitment must be
signed by an official of the organization
legally able to make commitments on
behalf of the organization.
b. Strategy and Approach (for LEAP
Applicants Only—5 Points)
(1) Experience and/or ability in
leveraging resources will enhance the
application. Describe this experience
and the applicant’s proposed strategy
for leveraging resources including:
(a) Types of leveraging and/or
fundraising to be employed;
(b) Proposed use and distribution of
funds/resources contributed;
(c) Overall project management and
coordination;
(d) Proposed schedule of activities
within the 36-month period of
performance;
(e) Describe what the organization has
done in the recent past (e.g., within the
past five years) that gives evidence of its
ability and experience to generate
substantial private sector resources; and,
(f) Describe time-phased goals for
generating leveraged resources and how
they will track and use these funds over
the 36-month period of performance.
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5. Rating Factor 5: Achieving Results
and Program Evaluation. (15 Points
maximum for all applicants)
This rating factor reflects HUD’s goal
to embrace high standards of ethics,
management, and accountability.
a. Description of program activities,
outputs and short-term, intermediateterm and long-term outcomes. (5 points)
(1) State clearly the project goals
(‘‘benchmarks’’) and activities to
achieve these goals.
(2) Describe how the applicant will
measure the results.
(3) Explain how the applicant will
document and track its goals, program
activities, and schedules.
(4) Identify the procedures the
applicant will follow to make
adjustments to the work plan to improve
performance if benchmarks are not met
within established timeframes.
b. Logic Model (10 points).
(1) Submit Form HUD–96010.
HUD is using an electronic Logic
Model with dropdown menus from
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which the applicant can select needs,
activities, and outcomes appropriate to
the program. See the General Section for
detailed information on the use of the
Logic Model. HUD is requiring grantees
to use program-specific questions to
self-evaluate the management and
performance of their program. Training
on HUD’s logic model and the reporting
requirements for addressing the
Management questions will be provided
via satellite broadcast.
In evaluating Rating Factor 5, HUD
will consider how the applicant has
described the benefits and outcome
measures of the program. HUD will also
consider the evaluation plan, to ensure
the project is on schedule and within
budget.
(2) Performance indicators should be
objectively quantifiable and should
measure actual achievements against
anticipated achievements: Step 1. The
planning component of the logic model
should identify the problem or need and
develop a plan. Step 2. The intervention
component of the logic model should
identify the kinds of services, activities,
and outputs projected. Step 3. The
impact component of the logic model
should identify the projected outcomes.
Step 4. The accountability (phase one)
component of the logic model should
include data sources, measurement, and
reporting tools. Step 5. The
accountability (phase two) component
of the logic model should include the
evaluation methodology or the
evaluation process. As a planning tool,
the logic model can provide the
statement of need and also provide the
rationale for the proposed service or
activity. For goals or benchmarks, the
logic model can provide a set of
quantifiable goals including timeframes.
These goals allow the applicant and
HUD to monitor and assess the progress
in achieving the program work plan.
The process for the achievement of
outcome goals should include
identifying the expected outcome and
the estimated number needed to achieve
the goal or the expected outcome in
terms of the community impact or
changes in economic and social status.
Some examples of measurementreporting tools are survey instruments;
attendance logs; case report; pre-post
tests; or waiting lists. Describe where/
how data are maintained, for example,
central databases; individual case
records; specialized access databases,
tax assessor databases; and local
precinct. Also, identify the location
where the database is maintained,
updated, etc., for example, on-site,
subcontractor, or specify (e.g., identify
what the other is). In FY 2008, HUD will
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use the Matrix in Appendix 1 of the
General Section to rate the quality of the
Logic Model. The matrix provides for a
sliding scale of up 10 points based upon
the quality of the submission.
6. Bonus Points. (2 Points for all
programs)
Applicants are eligible for two bonus
points to each application that includes
a valid form HUD–2990 certifying that
the proposed activities/projects in the
application are consistent with the
strategic plan for an empowerment zone
(EZ) designated by HUD or the U.S.
Department of Agriculture (USDA), the
tax incentive utilization plan for an
urban or rural renewal community
designated by HUD (RC), or the strategic
plan for an enterprise community
designated in round II by USDA (EZ–II),
and that the proposed activities/projects
will be located within the RC/EZ/EC–II
identified above and are intended to
serve the residents.
B. Reviews and Selection Process
1. Rating and Ranking. Please refer to
the General Section.
a. Applicants that meet all of the
threshold requirements will be eligible
to be scored and ranked, based on the
total number of points allocated for each
of the rating factors described in Section
V.A of this NOFA.
b. Remaining Funds. Refer to the
General Section for HUD’s procedures if
funds remain after all selections have
been made within a category.
c. The scoring criteria to be used to
award the maximum points for this
NOFA are based on how fully and
thoroughly the applicant answers each
item listed in each Rating Factor.
2. Factors for Award Used To Rate
and Rank Applications.
a. Implementing HUD’s Strategic
Framework and Demonstrating Results.
HUD is committed to ensuring that
programs result in the achievement of
HUD’s strategic mission. To support this
effort, grant applications submitted for
HUD programs will be rated on how
well they tie proposed outcomes to
HUD’s policy priorities and Annual
Goals and Objectives, and the quality of
proposed Evaluation and Monitoring
Plans.
b. The maximum number of points to
be awarded is 102. This maximum
includes two bonus points as described
in the General Section and above.
c. The factors for rating and ranking
eligible applicants under all categories,
and the maximum points for each factor
are stated below:
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Maximum points
Rating factors
LBPHC &
LHRD
LEAP
1. Capacity of the Applicant and Relevant Organizational Experience ..................................................................................
2. Need/Extent of the Problem ................................................................................................................................................
3. Soundness of Approach ......................................................................................................................................................
4. Matching and Leveraging Resources ..................................................................................................................................
5. Achieving Results and Program Evaluation ........................................................................................................................
Empowerment Zone, Renewal Zones and Enterprise Community (II) Bonus Points .............................................................
20
15
40
10
15
2
20
10
40
15
15
2
Total ..................................................................................................................................................................................
102
102
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VI. Award Administration Information
A. Award Notices
1. Applicants Selected for Award.
a. Successful applicants will receive a
letter from the Office of Healthy Homes
and Lead Hazard Control Grant Officer
providing details regarding the effective
start date of the grant agreement and any
additional data and information to be
submitted to execute the grant. This
letter is not an authorization to begin
work or incur costs under the grant.
b. HUD may require that a selected
applicant participate in negotiations to
determine the specific terms of the grant
agreement, budget, and Logic Model.
Should HUD not be able to successfully
conclude negotiations with a selected
applicant, an award will not be made.
Applicants should note that, if they are
selected for multiple awards, they must
ensure that they have sufficient
resources to provide the promised
match and leveraged resources for the
multiple awards. During negotiations,
such applicants would be required to
provide alternative match and leveraged
resources, if necessary, before the grant
can be awarded in order to avoid
committing duplicate match and
leveraged resources to more than one
OHHLHC grant. If the applicant accepts
the terms and conditions of the grant
agreement, a signed grant agreement
must be returned by the date specified.
Instructions on how to have the grant
agreement account entered into HUD’s
Line of Credit Control System (LOCCS)
payment system will be provided. Other
forms and program requirements will be
provided. In accordance with OMB
Circular A–133 (Audits of States, Local
Governments and Nonprofit
Organizations), if an awardee expends
$500,000 in federal funds in a single
year, they follow the requirements of the
Single Audit Act and must submit their
completed audit-reporting package
along with the Data Collection Form
(SF–SAC) to the Single Audit
Clearinghouse. The address can be
obtained from their Web site. The SF–
SAC can be downloaded at: https://
harvester.census.gov/sac/.
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2. Debriefing. The General Section
provides the procedures for applicants
to request a debriefing.
3. Negotiation. Refer to the General
Section for additional details.
4. Adjustments to Funding. Refer to
the General Section for additional
details.
B. Administrative and National Policy
Requirements: Refer to the General
Section for additional details regarding
the Administrative and National Policy
Requirements applicable to HUD
Programs.
1. National Historic Preservation Act.
The National Historic Preservation Act
of 1966 (16 U.S.C. 470) and the
regulations at 36 CFR part 800 apply to
the lead-hazard control or rehabilitation
activities that are undertaken pursuant
to this NOFA.
2. Davis-Bacon wage rates. The DavisBacon wage rates are not applicable to
these programs. However, if the
applicant uses grant funds in
conjunction with other federal
programs, Davis-Bacon requirements
will apply to the extent required under
the other federal programs.
3. Procurement of Recovered
Materials. See the General Section for
information concerning this
requirement.
4. Executive Order 13202.
‘‘Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and FederallyFunded Construction Projects.’’ See
General Section for information
concerning this requirement.
C. Reporting: Reports shall comply
with the General Section. The following
items are a part of OHHLHC reporting
requirements.
1. Successful applicants will be
required to submit quarterly, annual,
and final program and financial reports
according to the requirements of the
Office of Healthy Homes and Lead
Hazard Control. Specific guidance and
additional details will be provided to
successful applicants. For each
reporting period, as part of the required
report to HUD, a grant recipient must
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include a completed Logic Model (form
HUD 96010), which identifies output
and outcome achievements. Project
benchmarks and milestones will be
tracked using a benchmark spreadsheet
that uses the benchmarks and
milestones identified in the Logic Model
Form (HUD–96010) approved and
incorporated into the award agreement.
2. All grant recipients must comply
with reporting requirements of subpart
E (Section 3 of the Housing and Urban
Development Act of 1968, 12 U.S.C.
1701u (Economic Opportunities for
Low- and Very Low-Income Persons in
Connection with Assisted Projects) and
the HUD regulations at 24 CFR part
135).
VII. Agency Contact(s)
For questions related to the
application process, the applicant may
contact the Grants.gov help line at 800–
518–GRANTS. For programmatic
questions, the applicant may contact:
Ms. Jonnette G. Hawkins, Director,
Programs Division, Office of Healthy
Homes and Lead Hazard Control:
Department of Housing and Urban
Development; 451 Seventh Street, SW.,
Room 8236, Washington, DC 20410–
3000; telephone (202) 402–7593 (this is
not a toll-free number); facsimile (202)
755–1000; e-mail:
Jonnette.G.Hawkins@hud.gov. For
administrative questions, the applicant
may contact Curtissa L. Coleman,
Director, Grants Services Division, at the
address above or by telephone at: (202)
402–7580 (this is not a toll-free
number); e-mail at:
Curtissa.L.Coleman@hud.gov. If the
applicant is a hearing- or speechimpaired person, the applicant may
reach the above telephone numbers via
TTY by calling the toll-free Federal
Information Relay Service at 1–800–
877–8339.
VIII. Other Information
A. General. For additional general,
technical, and grant program
information pertaining to the Office of
Healthy Homes and Lead Hazard
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Control, visit: https://www.hud.gov/
offices/lead.
B. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2539–0015. In accordance with
the Paperwork Reduction Act, HUD may
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not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 80 hours to prepare the
application, 16 hours to finalize the
grant agreement, and 32 hours per
annum for grant administration
(progress reporting) per respondent.
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This includes the time for collecting,
reviewing, and reporting the data for the
application, quarterly reports, and final
report. The information will be used for
awardee selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Lead Technical Studies and Healthy
Homes Technical Studies Programs
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Healthy Homes and Lead
Hazard Control.
B. Funding Opportunity Title: Lead
Technical Studies and Healthy Homes
Technical Studies.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR–
5200–N–07, OMB Paperwork Approval
number is 2539–0015.
E. Catalog of Federal Domestic
Assistance (CFDA) Numbers: 14.902,
Lead Technical Studies Grant Program,
and 14.906, Healthy Homes Technical
Studies Grant Program.
F. Dates: The application deadline
date is July 3, 2008. Applications must
be received and validated by Grants.gov
no later than 11:59:59 p.m. eastern time
on the application deadline date. See
Section IV of the General Section,
published on March 19, 2008 (73 FR
14882), regarding application
submission procedures and timely filing
requirements.
G. Additional Information
1. Purpose: To fund technical studies
to improve existing methods for
detecting and controlling lead-based
paint and other housing-related health
and safety hazards, to develop new
methods to detect and control these
hazards, and to improve our knowledge
of lead-based paint and other housingrelated health and safety hazards.
2. Available funding: HUD anticipates
that approximately $4.3 million will be
available. Of this, approximately $2.2
million is for Lead Technical Studies
and approximately $2.1 million is for
Healthy Homes Technical Studies.
3. Anticipated awards: Approximately
3 to 5 awards will be made for the Lead
Technical Studies Program, ranging
from approximately $350,000 to a
maximum of $1 million each for the
entire period of performance.
Approximately 3 to approximately 5
awards are anticipated under the
Healthy Homes Technical Studies
Program, ranging from approximately
$350,000 to a maximum of $1 million
each for the entire period of
performance.
4. Type of awards: Cooperative
agreements, with substantial
involvement of the government, will be
awarded (see Paragraph II.C for a
description of substantial involvement).
5. Eligible applicants: Academic, notfor-profit and for-profit institutions
located in the U.S., state and units of
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general local government, and federally
recognized Native American tribes are
eligible to apply. For-profit firms are not
allowed to earn a fee (i.e., make a profit
from the project).
6. Cost sharing or ‘‘matching’’ is not
required; however, applicant
‘‘leveraging’’ contributions are
encouraged (see Section V.A.3.d).
7. There is no limit on the number of
applications that each applicant may
submit.
8. The applications for this NOFA can
be found at https://www.grants.gov. The
General Section contains information on
submission requirements and
procedures. Please carefully review the
General Section before reading the
program section so that you understand
the Grants.gov electronic application
process.
Full Text of Announcement
I. Funding Opportunity Description
A. Purpose of the Programs
The overall purpose of both the Lead
and the Healthy Homes Technical
Studies programs is to gain knowledge
to improve the efficacy and costeffectiveness of methods for evaluation
and control of lead-based paint and
other housing-related health and safety
hazards. This also supports HUD’s
Strategic Goal to Strengthen
Communities and the associated policy
priority to Improve Our Nation’s
Communities by improving the
environmental health and safety of
families living in public and privately
owned housing.
B. Program Description
HUD is funding studies to improve
HUD’s and the public’s knowledge of
lead-based paint hazards and other
housing-related health and safety
hazards, and to improve or develop new
hazard assessment and control methods,
with a focus on key residential health
and safety hazards. Key hazards are
discussed in Appendix A. A list of
references that serve as the basis for the
information provided in this NOFA is
provided as Appendix B. Appendices A
and B of this NOFA can be found on
HUD’s Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp.
1. General Goals
a. Lead Technical Studies
The overall goal of the Lead Technical
Studies grant program is to gain
knowledge to improve the efficacy and
cost-effectiveness of methods for
evaluation and control of residential
lead-based paint hazards.
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Through the Lead Technical Studies
Program, HUD is working to fulfill the
requirements of sections 1051 and 1052
of the Residential Lead-Based Paint
Hazard Reduction Act of 1992 (Title X)
(42 U.S.C. 4854 and 4854a) which
directs HUD to conduct research on
topics which include the development
of ‘‘improved methods for evaluating
[and] reducing lead-based paint hazards
in housing,’’ among others.
Brief descriptions of active and
previously funded lead technical
studies projects can be found on HUD’s
Web site at https://www.hud.gov/offices/
lead/techstudies/index.cfm. Where
appropriate, you are strongly
encouraged to build your proposed
study upon HUD-sponsored work that
has been previously completed, in
addition to other relevant research (i.e.,
that are contained in government
reports and in the published literature).
The results of the technical studies
will be used in part to update HUD’s
Guidelines for the Evaluation and
Control of Lead-Based Paint Hazards in
Housing (Guidelines). For supporting
references, including where to find the
Guidelines, see Appendix B on HUD’s
Web site at https://www.hud.gov/offices/
adm/grants/fundsavail.cfm.
b. Healthy Homes Technical Studies
The overall goals and objectives of the
Healthy Home Initiative (HHI), which
includes the Healthy Homes Technical
Studies Program and the Healthy Homes
Demonstration Grant Program (see the
Healthy Homes Demonstration Grant
Program NOFA published in this
SuperNOFA), are to:
(1) Mobilize public and private
resources, involving cooperation among
all levels of government, the private
sector, grassroots community-based
organizations, including faith-based
organizations, and other non-profit
organizations, to develop the most
promising and cost-effective methods
for identifying and controlling housingrelated hazards; and
(2) Build local capacity to operate
sustainable programs that will continue
to prevent, minimize, and control
housing-related hazards in low- and
very low-income residences when HUD
funding is exhausted.
The HHI departs from the more
traditional approach of attempting to
correct one hazard at a time. HUD is
interested in promoting approaches that
are cost-effective and efficient and result
in the reduction of health threats for the
maximum number of residents and, in
particular, low-income children.
In April 1999, HUD submitted a
preliminary plan that described the HHI
to Congress. The submission (Summary
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and Full Report), and a description of
the HHI are available on the HUD Web
site at https://www.hud.gov/offices/lead/
hhi/index.cfm.
In addition to deficiencies in basic
housing conditions that may impact
health, research has identified other
more subtle health hazards in the
residential environment (e.g., asthma
triggers, mycotoxins, volatile organic
compounds, pesticide residues). While
such hazards are found
disproportionately in housing that is
substandard (e.g., structural problems,
lack of adequate heating and cooling,
moisture infiltration), housing-related
environmental hazards may also exist in
housing that is otherwise of good
quality. Appendix A of this NOFA
briefly describes the key housingassociated health and injury hazards
HUD considers targets for intervention.
HUD has also developed resource
papers on a number of topics of
importance under the HHI, including
mold, environmental aspects of asthma,
carbon monoxide, pesticides, and
unintentional injuries. These resource
papers can be downloaded from https://
www.hud.gov/offices/lead/hhi/
hhiresources.cfm.
Applications for additional work
related to existing HUD-funded
technical studies (i.e., for work outside
of the scope of the original agreement)
are eligible to compete with
applications for awards on new subjects.
Brief descriptions of current and
recently completed Healthy Homes
Technical Studies projects and grantee
contact information can be found on the
HUD Web site at https://www.hud.gov/
offices/lead/hhi/hhigranteeinfo.cfm.
2. Community Participation
HUD believes that it is important for
researchers to incorporate meaningful
community participation in the
development and implementation of
studies that are conducted in
communities and/or involve significant
interaction with community residents.
Community participation can improve
study effectiveness in various ways,
including the development of more
appropriate research objectives,
improving recruitment and retention of
study participants, improving
participants’ involvement in and
understanding of a study, improving
ongoing communication between
researchers and the affected community,
and more effectively disseminating
study findings. HUD encourages
applicants to consider using a
‘‘community-based participatory
research (CBPR)’’ approach, where
applicable, in study design and
implementation. (See, e.g., the report
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published by the National Institute of
Environmental Health Sciences titled
‘‘Successful Models of CommunityBased Participatory Research’’ which
can be found at: https://www.hud.gov/
offices/lead/researchers.cfm. CBPR is
characterized by substantial community
input in all phases of a study (i.e.,
design, implementation, data
interpretation, conclusions, and
communication of results).
C. Authority
The Lead Technical Studies program
is authorized under sections 1011(g)(1),
1011(o), and 1051–1053 of the
Residential Lead-Based Paint Hazard
Reduction Act of 1992 (Title X of the
Housing and Community Development
Act of 1992, 42 U.S.C. 4851 et seq.). The
Healthy Homes Technical Studies
program is authorized under sections
501 and 502 of the Housing and Urban
Development Act of 1970 (12 U.S.C.
1701z–1 and 1701z–2). Fiscal Year 2008
funds for both programs are authorized
under the Consolidated Appropriations
Act, 2008 (Pub. L. 110–161).
II. Award Information
A. Funding Available
Approximately $2.2 million in fiscal
year 2008 and prior-year funds are
available for Lead Technical Studies.
Approximately $2.1 million in fiscal
year 2008 and prior-year funds are
available for Healthy Homes Technical
Studies. Cooperative agreements will be
awarded on a competitive basis
following evaluation of all eligible
proposals according to the rating factors
described in Section V.A.3 of this
NOFA. HUD anticipates that
approximately 3 to 5 awards will be
made for the Lead Technical Studies
Program, and that approximately 3 to 5
awards will be made for the Healthy
Homes Technical Studies Program.
Awards will range from approximately
$350,000 to no more than $1,000,000
per award for each program.
B. Anticipated Start Date and Period of
Performance for New Grants
The start date for new awards is
expected to be not later than November
1, 2008. The period of performance
cannot exceed 36 months from the date
of award. The proposed performance
period should include adequate time for
such project components as the
Institutional Review Board process, if
required, the recruitment of new staff
and/or study participants, and the
development of new instrumentation or
methods (e.g., analytical methods), all of
which have been found to delay projects
in the past. Period of performance
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extensions for delays due to exceptional
conditions beyond the grantee’s control
will be considered for approval by HUD
in accordance with 24 CFR 84.25(e)(2)
or 85.30(d)(2), as applicable, and the
OHHLHC Program Guide. If approved,
grantees will be eligible to receive a
single extension of up to 12 months in
length. Applicants are encouraged to
plan studies with shorter performance
periods than 36 months; however, when
developing your schedule, you should
consider the possibility that issues may
arise that could cause delays.
C. Type of Award Instrument
Awards will be made as cooperative
agreements. Anticipated substantial
involvement by HUD staff in
cooperative agreements may include,
but will not be limited to:
1. Review and suggestion of
amendments to the study design,
including: study objectives; field
sampling plan; data collection methods;
sample handling and preparation; and
sample and data analysis.
2. Review and provision of technical
recommendations in response to
quarterly progress reports (e.g.,
amendments to study design based on
preliminary results).
3. Review and provision of technical
recommendations on the journal
article(s) and final study report.
III. Eligibility Information
A. Eligible Applicants
Academic and non-profit institutions
located in the United States, state and
units of general local government, and
federally recognized Native American
tribes are eligible under all existing
authorizations. For-profit firms also are
eligible; however, they are not allowed
to earn a profit from the project.
Applications to supplement existing
projects are eligible to compete with
applications for new awards. Federal
agencies are not eligible to submit
applications. The General Section
identifies threshold requirements that
must be met for an organization to
receive an award.
B. Cost Sharing or Matching
Cost sharing or matching is not
required. In rating your application,
however, you will receive a higher score
under Rating Factor 4 if you provide
evidence of significant resource
leveraging.
C. Other
1. Eligible Activities
a. Lead Technical Studies
HUD is particularly interested in the
following topics:
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(1) Effectiveness of Ongoing
Maintenance Activities in Controlling
Lead-Based Paint Hazards. HUD has
supported research that has shown that
interim controls can be effective in
significantly reducing dust-lead levels
for periods of up to six years following
intervention (see e.g., Wilson et al., 2005
in Appendix B). Outside of the intensity
of the intervention and baseline
conditions, few factors have been
identified that are predictive of the
effectiveness of lead hazard control
interventions in reducing dust-lead
levels over the long term. The frequency
and thoroughness of ongoing
maintenance is one factor that is
expected to be of significance with
respect to the long term effectiveness of
interim controls. HUD is interested in
evaluating the effectiveness and
feasibility of ongoing lead-based paint
maintenance programs, identifying
program components for which
particular implementation difficulties
exist, and evaluating proposed measures
for overcoming those difficulties. Such
an evaluation of program components
could address whether and how
technically-acceptable and cost-effective
work practices are selected and
implemented, how effectively
supervisors monitor work activities to
ensure that lead-based paint hazards are
controlled and that dust and debris are
contained and cleaned up during and
after work, and how well clearance
procedures (including necessary recleaning) are integrated into the
maintenance program, among other
factors.
(2) Effectiveness of HUD-Required
Training on Lead Safe Work Practices
and Visual Assessment. HUD has
sponsored the development and
delivery of training in both lead safe
work practices and the visual
assessment of residences for the purpose
of identifying deteriorated lead-based
paint. To date, however, there has been
no formal research to assess the
effectiveness of this training. Such
research would be useful for improving
curricula and identifying the most
effective methods for training delivery.
HUD is placing a higher priority on the
use of existing training curricula (with
or without revision), but will consider
proposals that include the development
of new materials, if well justified. New
training materials should be developed
as ‘‘step-in’’ packages so that HUD or
other training providers may
independently conduct the course on
their own. All lead safe work practices
training must comply with HUD
requirements and guidelines (available
on HUD’s Web site at: https://
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www.hud.gov/offices/lead/training/
hudapproval_main.cfm). Applicants
must address the need for training or
education in their target recipients.
(a) Training workers in lead-safe work
practices is important for preventing
contamination of the work area and
reducing occupant and worker lead
exposures. New renovators and workers
lack experience in lead-safe work
practices. Their skill and ability to use
lead-safe work practices properly and
pass clearance depends, in large part,
upon the type and quality of the training
and education they receive. Thousands
of workers throughout the U.S. have
received lead safe work practices
training; however, there has been little
formal evaluation of the effectiveness of
various training methods. HUD is
interested in identifying the most
effective approach(es) to delivering lead
safe work practices training as well as
assessing the effectiveness of the various
components of HUD-approved training
curricula. The results of research on this
topic will be used to guide trainers in
the most effective training protocols for
this material, improve curricula and
increase availability of training.
Although there are several HUDapproved curricula including one
developed jointly by HUD and the
Environmental Protection Agency (EPA)
(‘‘Lead Safety for Remodeling, Repair
and Painting’’), training methods vary
widely. For example, many training
providers use only classroom lectures,
while others include a variety of handson activities. Based on adult learning
theory, it is expected that using handson activities is more effective compared
to passive methods of training workers
to reduce exposure to lead and pass
end-of-job clearance examinations.
In addition, much of the lead-safe
work practices training has been
delivered in urban areas in order to
reach the maximum numbers of persons
possible, with less emphasis on training
individuals in rural areas. Barriers to
training in rural locations include low
enrollments, physical distance from the
training location, travel costs and other
factors. HUD will consider applications
that investigate strategies designed to
reach affected persons closer to where
they live and work through technologybased instructional alternatives or
structured on-the-job training solutions.
(Structured on-the-job training (SOJT)
includes planning, breaking down jobs
into their component tasks and
providing instructors with lesson plans
and materials. It produces consistent
training outcomes of predictable quality.
Information on SOJT is readily available
in the body of training and education
literature. Proposed training solutions
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must be suitable for the delivery of
training that can be shown to be
effective in giving workers the skills and
ability they need to complete projects
that pass independent third-party
clearance examinations in target
housing. HUD will consider funding
applications that evaluate current
existing technologies and infrastructure
possibilities that appear to be suitable
for delivery of such training.
(b) Visual assessment for the presence
of deteriorated paint is another activity
for which an evaluation of training
effectiveness is needed. In the past,
HUD has supported two types of visual
assessment training: instructor-led
lecture and self-paced on-line training
module. At this time, HUD maintains
only the on-line visual assessment
module, at: https://www.hud.gov/offices/
lead/training/training_curricula.cfm
and is aware of no comparable visual
assessment training that is currently
available. HUD will consider
applications that address the
effectiveness of various training or
educational methods for visual
assessment and recommend
improvements to HUD’s or others’
curricula or offer alternative training
solutions targeted to increasing the
availability of effective visual
assessment training. As above, the
results of this research will be used to
improve the quality and availability of
the training.
(3) Analysis of Available Data and
Databases. HUD is interested in
supporting research using existing data
to address key scientific issues related
to the identification and control of leadbased paint hazards. Large research
efforts often generate comprehensive
data sets that are analyzed to address
primary research objectives; however,
there is often important information to
be gained by conducting additional
analyses of the collected data. Such
analyses can generally be conducted at
low cost relative to the cost of the initial
research. Applicants submitting
proposals in this area should explain
how the analyses would address high
priority issues and possibly lead to
improvements in lead hazard
assessment and control methods. HUD
is also interested in the creative use of
existing databases (e.g., Census data,
blood-lead screening data) to improve
the efficacy of lead hazard control
programs (e.g., by improved targeting of
the highest risk homes and
neighborhoods), assess the effectiveness
of enforcement and lead hazard control
activities and regulations, and other
uses of these data that further the goal
of improving methods for the
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identification and control of residential
lead-based paint hazards.
(4) Other Focus Areas that are
Consistent with the Overall Goals of
HUD’s Lead Technical Studies Program.
HUD will consider funding applications
for technical studies on other topics that
are consistent with the overall goals and
objectives of the Lead Technical Studies
program, as described above.
In such instances, for an applicant to
receive an award, it is necessary that the
applicant describe in sufficient detail
how the proposed study is consistent
with the overall Lead Technical Studies
program goals and objectives.
Note: A limited amount of lead hazard
control activities, which involve construction
rather than research, may be conducted as
part of a project (see Section IV.E.9 of this
NOFA).
Applicants should consider the
efficiencies that might be gained by
working cooperatively with one or more
recipients of HUD’s Lead Hazard
Control grants, which are widely
distributed throughout the United
States. Information on current grantees
is available at https://www.hud.gov/
offices/lead.
Because HUD has funded several
recent applications in the following
topic areas, HUD will not consider
funding any applications on the
following:
i. Phytoremediation of leadcontaminated soil.
ii. Analysis of dust or soil by portable
X-ray fluorescent (XRF) analyzers.
iii. Lead emissions from building
demolition.
iv. Contribution of soil lead to interior
dust lead.
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b. Healthy Homes Technical Studies
(1) HUD expects to advance the
recognition and control of residential
health and safety hazards and more
closely examine the link between
housing and health. The overall
objectives of the Healthy Homes
Technical Studies projects to be funded
through this NOFA include, but are not
limited to:
(a) Development and evaluation of
low-cost test methods and protocols for
the identification of housing-related
hazards;
(b) Development and assessment of
cost-effective methods for reducing or
eliminating housing-related hazards;
(c) Evaluation of the effectiveness of
housing interventions and public
education campaigns, and barriers and
incentives affecting future use of the
most cost-effective strategies;
(d) Investigation of the epidemiology
of housing-related hazards and illness
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and injuries associated with these
hazards, with an emphasis on
vulnerable populations (e.g., children,
senior citizens);
(e) Analysis of existing data or
generation of new data to improve
knowledge regarding the prevalence and
severity of specific hazards in various
classes of housing, with a focus on lowincome housing. Specific examples
include:
(i) The prevalence of carbon
monoxide and other indoor air quality
hazards;
(ii) The prevalence and patterns of
moisture problems and biological
contaminants associated with excess
moisture (e.g., mold, bacteria, dust
mites);
(iii) The prevalence of specific
childhood injury hazards in housing;
and
(iv) Improved understanding of the
relationship between a residential
exposure and illness or injury of
children or other vulnerable
populations. Applicants that propose
this type of study should discuss how
the knowledge that is gained from the
study could be used in a program to
reduce these hazards in target
communities.
(f) Low-cost analytical techniques and
instruments for the rapid, on- and offsite determination of environmental
contaminants of concern (e.g.,
bioaerosols, pesticides, allergens).
HUD’s primary interest is in the
improvement of existing instruments or
methods, and not in the development of
new technologies or instruments. The
OHHLHC has noted that these types of
studies pose a high risk of experiencing
significant delays. Applicants seeking to
develop new technologies/instruments
should discuss why, if funded, their
proposed project would be unlikely to
experience significant delays in its
completion.
(2) HUD is particularly interested in
the following topics:
(a) Improving or assessing the efficacy
of current methods for residential
Integrated Pest Management (IPM). IPM
focuses on approaches for managing
pests which incorporate information on
the life cycles of pests and their
interaction with the environment, while
minimizing hazards to people, property,
and the environment. HUD is
particularly interested in IPM methods
for reducing cockroach and/or rodent
populations in multifamily housing,
with an emphasis on low-income
housing;
(b) Controlling excess moisture by
reducing migration through the building
envelope and condensation of water
vapor on interior surfaces, with an
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emphasis on low-cost interventions for
low-income housing;
(c) Improving indoor air quality, such
as through cost-effective approaches to
upgrading residential ventilation or
improving control/management of
combustion appliances. Applicants
should discuss how proposed
approaches might affect residential
energy consumption and/or costs (e.g.,
increasing air exchange rates resulting
in an increase in heating and cooling
costs) and how significantly increased
energy consumption and/or costs can be
avoided or mitigated;
(d) Dust control measures (e.g.,
preventing track-in of exterior dust and
soil, improved methods for interior dust
cleaning) have been identified as key
areas in the HHI Preliminary Plan;
(e) Improving understanding of the
potential effects of residential
construction and rehab practices using
‘‘green principles’’ on indoor air quality
and resident health;
(f) Evaluating the effectiveness of
education and outreach methods
designed to provide at-risk families with
the knowledge to adopt self-protective
behaviors with respect to housingrelated health hazards. If you propose a
study in this focus area you should cite
and discuss the theoretical basis for the
education/outreach approach that you
are proposing;
(g) Other Focus Areas that are
Consistent with the Overall Goals of
HUD’s Healthy Homes Technical
Studies Program. HUD will consider
funding applications for technical
studies on other topics that are
consistent with the overall goals and
objectives of the Healthy Homes
Technical Studies program, as described
above. In such instances, for an
applicant to receive an award, it is
necessary that the applicant describe in
sufficient detail how the proposed study
is consistent with the overall program
goals and objectives.
(3) General Information. In proposing
to conduct a study on a particular topic,
applicants should consider:
(a) The ‘‘fit’’ of the proposed hazard
assessment and/or control methods
within the overall goal of addressing
‘‘priority’’ health and safety hazards in
a cost-effective manner;
(b) The likely efficacy of the proposed
methods for hazard control and risk
reduction (e.g., how long is effective
hazard reduction maintained);
(c) Where and how these methods
would be applied and tested, and/or
perform demonstration activities; and
(d) The degree to which the study will
help develop practical, widely
applicable methods and protocols or
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improve our understanding of a
residential health hazard.
Applications for a study for which the
sole or primary focus is on lead-based
paint hazards are ineligible for funding
under the Healthy Homes Technical
Studies program. Such studies should
be submitted for funding under the Lead
Technical Studies Program.
Applicants should consider the
efficiencies that might be gained by
working cooperatively with one or more
recipients of HUD’s Healthy Homes
Demonstration and/or Lead Hazard
Control grants, which are widely
distributed throughout the United
States. Information on current grantees
is available at https://www.hud.gov/
offices/lead.
You may address one or more than
one of the above technical studies topic
areas within your proposal, or submit
separate applications for different topic
areas.
Note: A limited amount of hazard control
activities, which involve construction rather
than research, may be conducted as part of
a Healthy Homes Technical Studies project
(see Section IV.E.9 of this NOFA).
2. Threshold Requirements Applicable
to All Applicants
To receive an award of funds from
HUD, you must meet all the threshold
requirements in the General Section.
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3. Program Requirements
The following requirements are
applicable to both the Healthy Homes
Technical Studies and Lead Technical
Studies Programs:
a. Program Performance. Grantees
shall take all reasonable steps to
complete all activities within the
approved period of performance. HUD
reserves the right to terminate the
cooperative agreement prior to the
expiration of the period of performance
if the grantee fails to make reasonable
progress in implementing the approved
program of activities or fails to comply
with the terms of the cooperative
agreement.
b. Regulatory Compliance. Grantees
must comply with all relevant federal,
state, and local regulations regarding
exposure to and proper disposal of
hazardous materials.
c. Blood Lead Testing. Any blood lead
testing, blood lead level test results,
medical referral, or follow-up for
children under 6 years of age must be
conducted according to the
recommendations of the Centers for
Disease Control and Prevention (CDC),
Preventing Lead Poisoning in Young
Children (see Appendix B of this
NOFA).
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d. Restricted Use of Funds. HUD
technical studies grant funds will not
replace existing resources dedicated to
any ongoing project.
e. Laboratory Analysis for Lead.
Laboratory analysis covered by the
EPA’s National Lead Laboratory
Accreditation Program (NLLAP) must be
conducted by a laboratory recognized
under the program.
f. Laboratory Analysis for Mold.
Samples to be analyzed for mold (fungi)
must be submitted to a laboratory
accredited through the Environmental
Microbiological Laboratory
Accreditation Program (EMLAP),
administered by the American
Industrial Hygiene Association (AIHA).
g. Human Research. Human research
subjects will be protected from research
risks in conformance with Federal
Policy for the Protection of Human
Subjects, required by HUD at 24 CFR
60.101, which incorporates the
Department of Health and Human
Services (DHHS) Protection of Human
Subjects regulation at 45 CFR part 46.
h. OSHA Compliance. The
requirements of the Occupational Safety
and Health Administration (OSHA)
(e.g., 29 CFR part 1910 and/or 1926, as
applicable) or the state or local
occupational safety and health
regulations, whichever are most
stringent, will be met.
i. Civil Rights. The institution
administering the grant must meet the
civil rights threshold set forth in the
General Section.
j. Disclosure. All test results and other
information in pre-1978 housing related
to lead-based paint or lead-based paint
hazards must be provided to the owner
of the unit, together with a statement
describing the owner’s legal duty to
disclose the knowledge of lead-based
paint and its hazards to tenants (before
initial leasing, or before lease renewal
with changes) and buyers (before sale)
(24 CFR part 35, subpart A). Disclosure
of other identified housing-related
health or safety hazards to the owner of
the unit, for purposes of remediation, is
encouraged but not required.
k. Privacy. Submission of any
information to databases (whether Web
site, computer, paper, or other format) of
addresses of housing units identified,
treated or cleared under these studies is
subject to the protections of the Privacy
Act of 1974, and shall not include any
personal information that could identify
any child affected. You should also
check to ensure you meet state and local
privacy regulations.
l. Applicants must incorporate
meaningful community involvement
into any study that requires a significant
level of interaction with a community
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during implementation (e.g., projects
being conducted within occupied
dwellings or which involve surveys of
community residents). The term
community refers to a variety of
populations comprised of persons who
have commonalities that can be
identified (e.g., based on geographic
location, ethnicity, health condition,
common interests). Applicants should
identify the community that is most
relevant to their particular project.
There are many different approaches to
involving the community in the
conception, design, and implementation
of a study and the subsequent
dissemination of findings. Examples
include but are not limited to:
establishing a structured approach to
obtain community input and feedback
(e.g., through a community advisory
board); including one or more
community-based organizations as
study partners; employing community
residents to recruit study participants
and collect data; and enlisting the
community in the dissemination of
findings and translation of results into
improved policies and/or practices. A
discussion of community involvement
in research involving housing-related
health hazards can be found in Chapter
5 of the Institute of Medicine
publication titled ‘‘Ethical
Considerations for Research on
Housing-Related Health Hazards
Involving Children’’ (see Appendix B
for more information on this report).
m. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). This program is subject to the
requirements of Section 3 of the
Housing and Urban Development Act of
1968 (12 U.S.C. 1701u). Section 3
requires recipients to ensure that, to the
greatest extent feasible, training,
employment, and other economic
opportunities will be directed to lowand very low-income persons,
particularly those who are recipients of
government assistance for housing, and
to businesses which provide economic
opportunities to low- and very lowincome persons. The regulations are
found at 24 CFR part 135.
n. Standardized Dust Sampling
Protocol and Quality Control
Requirements. Grantees collecting
samples of settled dust from participant
homes for environmental allergen
analyses (e.g., cockroach, dust mite) will
be required to use a standard dust
sampling protocol, unless there is a
strong justification to use an alternate
protocol (e.g., the study involves the
development of an alternative sampling
method). The HUD protocol can be
found on the OHHLHC Web site under
‘‘Grantee Resources’’ at https://
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www.hud.gov/offices/lead/hhi/hhts.cfm.
Grantees conducting these analyses will
also be required to include quality
control dust samples, provided by
OHHLHC at no cost to the grantee, with
the samples that are submitted for
laboratory analyses. For the purpose of
budgeting laboratory costs, you should
assume that 5 percent of your total
allergen dust samples will consist of
Quality Control samples.
o. Requirements for peer review of
scientific data in accordance with the
Office of Management and Budget
Information Quality Guidelines. All
HUD-sponsored research is subject to
the OMB Final Information Quality
Bulletin for Peer Review (70 FR 2664–
2677, January 14, 2005) prior to its
public dissemination. In accordance
with paragraph II.2 of the Bulletin, HUD
will not need further peer review
conducted on information that has
already been subjected to adequate peer
review.
4. DUNS Requirement
Refer to the General Section for
information regarding the DUNS
requirement. A DUNS number must be
provided for the institution that is
submitting an application. Your DUNS
number must be included in your
electronic application submission. Be
sure to use the DUNS number that you
use to register as an Authorized
Organization Representative (AOR) with
Grants.gov. Be sure that your eBusiness
Point of Contact has authorized you to
submit an application on behalf of the
applicant organization (see the General
Section for details about the Grants.gov
registration process).
IV. Application and Submission
Information
If you are interested in applying for
funding under this program, please
review carefully the General Section
and the following additional
information.
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A. Addresses To Request Application
Package
All applications must be submitted
electronically. The information required
to submit an application is contained in
the program section of this NOFA and
the General Section. Applications can
be downloaded from the Web at: https://
www.grants.gov/applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov help line tollfree at (800) 518-GRANTS (4726) from
Monday to Friday from 7 a.m. to 9 p.m.
eastern time, or send an e-mail to
Support@grants.gov.
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B. Content and Form of Application
Submission
1. Applicant Data. Your application
must contain the items listed in this
section. These items include the
standard forms contained in the General
Section that are applicable to this
funding announcement (collectively
referred to as the ‘‘standard forms’’).
Copies of these forms are available on
line at https://www.grants.gov/
applicants/apply_for_grants.jsp. The
required items are:
a. Application Abstract. An abstract
with the project title, the names and
affiliations of all investigators, and a
summary of the objectives, expected
results, and study design (two-page
maximum) must be included in the
proposal. Information contained in the
abstract will not be considered in the
evaluation and scoring of your
application. Any information you wish
to be considered should be provided
under the appropriate rating factor
response.
b. All forms as required by the
General Section. However, forms HUD–
2991 (Certification of Consistency with
the Consolidated Plan) and HUD–27061
(Race and Ethnicity Data) are not
required with the application for these
programs.
c. Materials Submitted. A project
description/narrative statement
addressing the rating factors for award
under the program (Lead Technical
Studies or Healthy Homes Technical
Studies) for which you are applying.
The narrative statement must be
identified in accordance with each
factor for award (Rating Factors 1
through 5). Number the pages of your
narrative statement. The project
description or narrative must be
included in the responses to the rating
factors. The response to the rating
factors should not exceed a total of 25
pages, single-sided, with a minimum 12point font and a minimum margin width
of 1-inch. Any pages in excess of this
limit will not be read. The points you
receive for each rating factor will be
based on the portion of your narrative
statement that you submit in response to
that particular factor, supplemented by
any appendices that are referenced in
your narrative response to the rating
factor. Supporting materials that are not
referenced or discussed in your
responses to the individual rating
factors will not be considered.
Additional materials (e.g., appendices)
must be submitted with your
application according to the directions
in the General Section. The footer on the
pages of these materials should identify
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the rating factor that they are
supporting.
d. Supporting Materials. Include the
resumes of the principal investigator
and other key personnel and other
materials that are needed in your
response to the rating factors (e.g.,
organizational chart, letters of
commitment, a list of references cited in
your responses to the rating factors).
Each resume shall not exceed three
pages, and is limited to information that
is relevant in assessing the
qualifications and experience of key
personnel to conduct and/or manage the
proposed technical studies. This
information will not be counted towards
the Rating Factors narrative 25-page
limit.
e. Additional Information. Submit
other optional information provided in
support of your application following
the directions in the General Section.
These additional optional materials
must not exceed 20 pages. Any pages in
excess of this limit will not be read. Do
not include additional narrative
information that is an extension of or
expands upon any of your rating factor
responses. Such narrative will not be
considered.
f. Budget. Include a total budget with
supporting cost justification up to four
pages, which will cover all budget
categories of the federal grant request.
This information will not be counted
towards the Rating Factors narrative 25page limit. Use the budget format
discussed in Rating Factor 3, Section
V.A.3.c, below. In completing the
budget forms and justification, you
should address the following elements:
(1) Direct Labor costs, including all
full- and part-time staff required for the
planning and implementation phases of
the project. These costs should be based
on full-time equivalent (FTE) or hours
per year (hours/year) (i.e., one FTE
equals 2,080 hours/year);
(2) Allowance for one trip to HUD
Headquarters in Washington, DC, for
each year of your grant, planning each
trip for two people. The first trip will
occur shortly after grant award for a stay
of two or three days, depending on your
location, and the remaining trips will
have a stay of one or two days,
depending on your location;
(3) A separate budget proposal for
each subrecipient receiving more than
10 percent of the total federal budget
request;
(4) Supporting documentation for
salaries and prices of materials and
equipment, upon request; and
(5) Indirect Cost Rates. Organizations
that have a federally negotiated indirect
cost rate should use that rate and the
appropriate base. The documentation
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will be verified during award
negotiations. Organizations that do not
have a federally negotiated rate
schedule must obtain a rate from their
cognizant federal agency; otherwise the
organization will be required to obtain
a negotiated rate through HUD.
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g. Checklist for Technical Studies
Program Applicants
(1) Applicant Abstract (limited to 2
pages).
(2) Rating Factor Responses (Total
narrative response limited to 25 pages.).
(a) Capacity of the Applicant and
Relevant Organizational Experience (21
points).
(b) Need/Extent of the Problem (15
points).
(c) Soundness of Approach (48
points).
(d) Leveraging Resources (6 points).
(e) Achieving Results and Program
Evaluation (10 points).
(f) Bonus Points (RC/EZ/EC–II) (2
points).
(3) Required materials in response to
rating factors (does not count towards
25-page limit).
(a) Resumes of Key Personnel (limited
to 3 pages per resume-please do not
include Social Security Numbers on
Resumes).
(b) Organizational Chart.
(c) Letters of Commitment (if
applicable)—Letters of commitment
should include language defining the
activities to be performed, the
contributions to be made, and the
monetary value of each. Note: HUD
recommends against including letters of
support that do not commit services,
materials, or funds; they will not add to
the consideration of your application.
(4) Optional material in support of the
Rating Factors (20 page limit).
(5) Required Forms and Budget
Material.
(a) Form SF 424 (Application for
Federal Assistance).
(b) Form HUD–424–CBW (Budget
Worksheet).
(c) Budget narrative.
(d) Form HUD–96010 (Program
Outcome Logic Model Form).
(e) Form SF–424 Supplement (Survey
on Ensuring Equal Opportunities for
Applicants) (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov) (to be
completed by private nonprofit
organizations only).
(f) Form SF LLL (Disclosure of
Lobbying Activities, if applicable).
(g) Form HUD–2880 (Applicant/
Recipient Disclosure/Update Report)
(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov).
(h) Form HUD–2990 (Certification of
Consistency with the RC/EZ/EC–II
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Strategic Plan, required only for
applicants who are seeking these 2
bonus points).
(i) Form HUD–2994–A (You Are Our
Client! Grant Applicant Survey,
Optional).
(j) Form HUD–27300 (Questionnaire
for HUD’s Removal of Regulatory
Barriers) (‘‘HUD Communities Initiative
Form’’ on Grants.gov) including the
required information (required only if
applicant is seeking points regarding
removal of regulatory barriers.).
(k) Form HUD–96011 (Third Party
Documentation Facsimile Transmittal)
(‘‘ Facsimile Transmittal Form’’ on
Grants.gov) (Used as the cover page to
transmit third party documents and
other information designed for each
specific application for tracking
purposes. HUD will not read faxes that
do not use the HUD–96011 as the cover
page to the fax.).
(l) Form HUD–96012 (Capacity of the
Applicant and Relevant Organizational
Experience).
(m) Form HUD–96015 (Leveraging
Resources).
C. Submission Dates and Times
Electronic applications must be
received and validated by Grants.gov on
or before 11:59:59 PM eastern time on
the application deadline date. Refer to
the General Section for submission
requirements.
D. Intergovernmental Review
This NOFA is excluded from the
requirement of an Intergovernmental
Review.
E. Funding Restrictions
1. Administrative Costs. There is a 10
percent maximum allowance for
administrative costs. Detailed
explanations of indirect and
administrative costs are provided in
applicable OMB Circulars (A–21—Cost
Principles for Educational Institutions,
A–87—Cost Principles for State, Local,
and Indian Tribal Governments, or A–
122—Cost Principles for Nonprofit
Organizations) that can be accessed at
the White House Web site, https://
www.whitehouse.gov/omb/circulars/
index.html.
2. Indirect Costs. Please see https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm for reference to the
Indirect Cost requirements.
3. Purchase of Real Property. The
purchase of real property is not an
allowable cost under either program.
4. Purchase or Lease of Equipment.
The purchase or lease of equipment
having a per unit cost in excess of
$5,000 is not an allowable cost, unless
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prior written approval is obtained from
HUD.
5. Medical treatment. Medical
treatment costs are not allowable under
this program.
6. Profit. For profit institutions are not
allowed to earn a profit.
7. You must comply with the Coastal
Barrier Resources Act (16 U.S.C. 3501).
8. You may not conduct lead-based
paint or healthy home hazard control
activities or related work that
constitutes construction, reconstruction,
repair or improvement (as referenced in
Section 3(a)(4) of the Flood Disaster
Protection Act of 1973 (42 U.S.C. 4001–
4128)) of a building or mobile home
which is located in an area identified by
the Federal Emergency Management
Agency (FEMA) as having special flood
hazards unless:
a. The community in which the area
is situated is participating in the
National Flood Insurance Program in
accordance with the applicable
regulations (44 CFR parts 59–79), or less
than a year has passed since FEMA
notification regarding these hazards;
and
b. Where the community is
participating in the National Flood
Insurance Program, flood insurance on
the property is obtained in accordance
with section 102(a) of the Flood Disaster
Protection Act (42 U.S.C. 4012a(a)). You
are responsible for assuring that flood
insurance is obtained and maintained
for the appropriate amount and term.
9. Construction activities. The amount
of HUD Lead Technical Studies grant
funds used for lead-based paint hazard
control activities may not exceed 20%
of the total HUD funds awarded. The
amount of HUD Healthy Homes
Technical Studies grant funds used for
construction activities may not exceed
40% of the total HUD funds awarded.
Furthermore, the majority of any funds
dedicated to Healthy Homes
construction activities shall be spent for
interventions not intended for lead
hazard control.
F. Other Submission Requirements
Applicants are required to submit
applications electronically via the Web
site https://www.grants.gov/applicants/
apply for grants.jsp. See sections IV.B
and F of the General Section for
additional information on the electronic
process and how to request a waiver
from the requirement if necessary.
Applicants should submit their waiver
requests in writing using e-mail. Waiver
requests must be submitted no later than
15 days prior to the application
deadline date and should be submitted
to Ms. Jonnette Hawkins at:
Jonnette.G.Hawkins@hud.gov.
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Instructions regarding the number of
copies to submit and to what address
will be contained in the approval to the
waiver request. Paper submissions must
be received at the appropriate HUD
office(s) no later than the deadline date.
V. Application Review Information
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A. Criteria
1. Threshold Requirements.
Applications that meet all of the
threshold requirements will be eligible
to be scored and ranked, based on the
total number of points allocated for each
of the rating factors described in Section
V.A.3 of this NOFA. Your application
must receive a total score of at least 75
points to be considered for funding.
2. Award Factors. Each of the five
factors is weighted as indicated by the
number of points that are assigned to it.
The maximum score that can be attained
is 102 points, including a possible 2
bonus points. Applicants should be
certain that each of these factors is
adequately addressed in the project
description and accompanying
materials. To the extent feasible, include
all of the needed information within
your response to each rating factor. If
your response to a particular rating
factor cites information provided in
your response to another rating factor,
clearly indicate where the information
is located so that the reviewer can easily
locate it.
3. Rating Factors.
a. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Experience (21 Points). This factor
addresses the extent to which you have
the ability and organizational resources
necessary to successfully implement
your proposed activities in a timely
manner. The rating of your application
will include any sub-grantees,
consultants, sub-recipients, and
members of consortia that are firmly
committed to the project (generally,
‘‘subordinate organizations’’). In rating
this factor, HUD will consider the extent
to which your application demonstrates:
(1) The capability and qualifications
of key and supporting personnel (14
points). HUD will assess the
qualifications of key personnel to carry
out the proposed study as evidenced by
academic and professional background,
publications, and recent (within the past
10 years) research experience.
Publications and/or research experience
are considered relevant if they required
the acquisition and use of knowledge
and skills that can be applied in the
planning and execution of the technical
study that is proposed under this
NOFA. HUD will also evaluate the
qualifications of supporting personnel
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such as statisticians and research
assistants. Partner organizations will
also be evaluated with respect to their
qualifications and capabilities to
successfully implement their proposed
project roles. In responding to this
rating factor, you should complete and
submit Form HUD–96012 (Capacity of
the Applicant and Relevant
Organizational Experience). Please do
not include the Social Security Numbers
(SSN) of any staff members.
(2) Past performance of the study
team in managing similar projects (7
points). HUD will evaluate your
demonstrated ability to successfully
manage various aspects (e.g., personnel
management, data management, quality
control, reporting) of a complex
technical study, as well as your overall
success in completing projects on time
and within budget. If applicable,
provide the number and title of any past
OHHLHC grants and describe the
outcomes of those grants and your
organization’s performance in their
implementation (e.g., whether they were
completed on time and within budget).
Also, describe the past performance of
the organization (applicant and/or
partners) on other projects related to
residential environmental health and
safety research, or other relevant
experience. Provide details about the
nature of the project, the funding
organization, and your performance
(e.g., timely completion, achievement of
desired outcomes). You should also
discuss the degree to which the results
from past research have been used to
develop new or improved methods or
tools for residential hazard assessment
or control. If your organization has an
active OHHLHC grant or cooperative
agreement, provide a description of the
progress and outcomes achieved under
that award.
If you completed one or more HUDfunded Technical Studies grants, your
performance will be evaluated in terms
of achievements made under the
previous grant(s). If you have completed
a previous HUD-funded Technical
Studies grant but have not published the
study results in a peer-reviewed
scientific journal, explain why the
results have not been published.
b. Rating Factor 2: Need/Extent of the
Problem (15 Points). This factor
addresses the extent to which there is a
need for your proposed technical study.
In responding to this factor, you should
document in detail how your project
will make a significant contribution
towards achieving some or all of HUD’s
stated goals and objectives for one or
more of the topic areas described in
Section I.B.1.a (Lead Technical Studies)
or I.B.1.b (Healthy Homes Technical
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Studies), as appropriate for the program
to which you are applying. For example,
you should demonstrate how your
proposed study addresses a need with
respect to the development of improved
methods for the assessment and control
of residential lead-based paint hazards
or addresses a need associated with an
important housing-related health
hazard, with an emphasis on the health
of children and other sensitive
populations such as seniors. This is
especially important for applicants that
are proposing to study a lead or healthy
homes topic that is not highlighted as a
priority area by HUD in section III.C of
this NOFA. Specific topics to be
addressed for this factor include (five
points for each item):
(1) A concise review of the research
need that is addressed in your study and
why it is high priority with respect to
the program. Identify which goals and
objectives are addressed by the
proposed study. For Healthy Homes
Technical Studies applicants that are
conducting research with households in
targeted communities, include available
documented rates of illness or injury
associated with the hazard or hazards
that you are addressing within that
community. Data should be provided for
the relevant geographic area(s) (e.g.,
local, regional, state level), depending
upon availability. Similarly, Lead
Technical Studies applicants should
provide data on the prevalence of leadbased hazards and/or elevated bloodlead levels among households in
targeted neighborhoods, if applicable.
(2) A discussion of how your
proposed project would significantly
advance the current state of knowledge
for your focus area. You should make
clear how your proposed study would
effectively build upon the current body
of knowledge, especially the peerreviewed literature.
(3) A discussion on how you
anticipate your study findings will be
used to improve current methods for
assessing or mitigating the hazards
under study. Indicate why the method/
protocol that would be improved
through your study would likely be
widely adopted (e.g., low cost, easily
replicated, lack of other options).
c. Rating Factor 3: Soundness of
Approach (48 Points). This factor
addresses the quality of your proposed
technical study plan. Specific
components include:
(1) Soundness of the study design (26
points). Clearly and thoroughly describe
the design of your proposed study and
identify the major objectives. If possible,
your study should be designed to
address testable hypotheses that are
clearly stated. The study should be
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presented as a logical sequence of steps
or phases with individual tasks
described for each phase. Include an
organizational chart in the material
supporting your response to this rating
factor. Your narrative should reflect the
relevant scientific literature, which
should be thoroughly cited in your
application. Your proposed study will
be judged in part on the soundness of
the underlying body of research upon
which it is based (e.g., is it based upon
well-understood or poorly-understood
associations from previous
epidemiological studies?) and the clarity
and soundness of your interpretation
and summarization of this research
base. Describe the statistical basis for
your study design and demonstrate that
you would have adequate statistical
power to test your stated hypotheses
and achieve your study objectives. You
should identify any important ‘‘decision
points’’ in your study plan and you
should discuss your plans for data
management, analysis and archiving.
You should demonstrate that it is
clearly feasible to complete the study
within the proposed period of
performance and successfully achieve
your objectives. HUD has observed that
studies can miss targeted performance
timelines because of delays in the IRB
approval process or unexpected
difficulties with recruiting study
participants, and delays in developing
new laboratory methods or instruments.
If applicable, describe actions that you
will take to minimize the possibility
that your study would experience
delays in these areas (e.g.,
understanding likely IRB requirements
in advance, planning on additional
avenues for recruitment of participants,
initiating the development of new
methods/instruments).
If you are proposing to conduct a
study that includes a significant level of
community interaction (e.g., studies
involving participant recruitment,
survey research, environmental
sampling on private property), describe
your plan for meaningful involvement
of the affected community in your
proposed study. You should define the
community of interest with respect to
your proposed study and discuss why
and how your proposed approach to
community involvement will make a
meaningful contribution to your study
and to the community.
(2) Policy Priorities (5 points). Indicate
if your proposed study will address any
of the FY 2008 policy priorities that are
applicable to this NOFA (see the
General Section for additional details
regarding these policy priorities). You
will receive one point under Rating
Factor 3(2) for each of the applicable FY
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2008 policy priorities that are found in
the General Section and applicable to
the Technical Studies NOFA that are
adequately addressed in your
application, with the exception of
‘‘Removal of Barriers to Affordable
Housing,’’ for which you can receive up
to two points (see the General Section).
Policy priorities that are applicable to
the Technical Studies NOFA are: (1)
Improving our Nation’s Communities
(focus on distressed communities); (2)
Providing Full and Equal Access to
Grass-Roots Faith-based and other
Community-based Organizations in
HUD Program Implementation; (3)
Participation of Minority-Serving
Institutions in HUD Programs, and (4)
Removal of Barriers to Affordable
Housing.
Removal of Regulatory Barriers to
Affordable Housing, which is worth up
to 2 points provided the applicant
includes a narrative response and
submits the required documentation as
described in Form HUD–27300 for this
policy priority. Instead of submitting the
documentation, applicants may provide
a Web site address where the
documentation can be readily found.
(3) Quality assurance mechanisms (7
points). You must describe the quality
assurance mechanisms that will be
integrated into your project design to
ensure the accuracy, validity and
quality of the results. Applicants that
receive awards will be required to
submit a Quality Assurance Plan to
HUD. You should plan for this and
include Quality Assurance activities in
your study work plan. The Office of
Management and Budget paperwork
approval for the Quality Assurance Plan
template for this program is currently
pending.
(a) Discuss the major quality
assurance mechanisms that are relevant
for your proposed study. Examples of
quality assurance mechanisms include,
but are not limited to: Procedures for
selection of samples/sample sites,
sample handling, use of quality control
samples, validating the accuracy of
instrumentation, measures to ensure
accuracy during data management, staff
training, and final validation of your
dataset. If applicable, documents (e.g.,
government reports, peer-reviewed
academic literature) that provide the
basis for your quality assurance
mechanisms should be cited. Also,
identify members of the study team who
will have primary responsibility for
drafting and ensuring compliance with
the Quality Assurance Plan. Your
application will be rated on the
thoroughness, clarity, and validity of
your proposed quality assurance
activities, and their appropriateness for
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ensuring the validity and quality of the
data.
(b) For the collection of data using
instruments, such as surveys and visual
assessment tools, describe the
procedures that you will follow to
ensure accurate data capture and
transfer (e.g., transfer of data from the
field to a database). Also, describe any
research done (or planned) to validate
the instrument.
(c) Institutional Review Boards. In
conformance with the Common Rule
(Federal Policy for the Protection of
Human Subjects, codified by HUD at 24
CFR 60.101, which incorporates the
DHHS regulation at 45 CFR part 46), if
your research involves human subjects,
your organization must provide proof
(e.g., a letter signed by an appropriate
official) that the research has been
reviewed and approved by an
Institutional Review Board (IRB) before
you can initiate activities that require
IRB approval. Before initiating such
activities you must also provide the
number for your organization’s
assurance (i.e., an ‘‘institutional
assurance’’) that has been approved by
the DHHS’s Office for Human Research
Protections (OHRP).
You do not have to provide proof of
IRB approval with your application. If
you do not have IRB approval yet, you
should address how you will obtain
such approval. Describe how you will
obtain informed consent (e.g., from the
subjects, their parents or their
guardians, as applicable) and discuss
the steps you will take to help ensure
participants’ understanding of the
elements of informed consent, such as
the purposes, benefits and risks of the
research. Describe how this information
will be provided and how the consent
will be collected. For example, describe
your use of ‘‘plain language’’ forms,
flyers and verbal scripts, and how you
plan to work with families with limited
English proficiency or primary
languages other than English, and with
families including persons with
disabilities. For additional information
on what constitutes human subject
research or how to obtain an
institutional assurance see the OHRP
Web site at https://www.hhs.gov/ohrp/.
(4) Project management plan (5
points). The proposal should include a
management plan that provides a
schedule for the clear and expeditious
completion of major tasks, with
associated benchmarks and major study
milestones, and major deliverables. If
your application includes multiple
organizations, you should identify the
organization/person that has primary
responsibility for completion of each of
the major study tasks. The major tasks
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and benchmarks/deliverables identified
in the management plan should be
consistent with those identified in the
Logic Model (see description under
Rating Factor 5). You should include
plans for preparation of one or more
articles for publication in peer-reviewed
academic journals and submission of
the draft(s) to the journal(s) after HUD
acceptance. The final deliverable can be
submitted to HUD during the agreed
upon period of performance or during
the 90-day closeout period following
award expiration.
(5) Budget Proposal (5 points).
(a) Your budget proposal should
thoroughly estimate all applicable direct
and indirect costs, and be presented in
a clear and coherent format in
accordance with the requirements listed
in the General Section. HUD is not
required to approve or fund all
proposed activities. You must
thoroughly document and justify all
budget categories and costs (Form HUD–
424–CBW) and all major tasks, for
yourself, sub-recipients, major
subcontractors, joint venture
participants, or others contributing
resources to the project. A separate
budget must be provided for partners
who are proposed to receive more than
10 percent of the federal budget request.
Your application will be evaluated on
the extent to which your resources are
appropriate for the scope of your
proposed study.
(b) Your narrative justification
associated with these budgeted costs
should be submitted as part of the Total
Budget (Federal Share and Matching),
but is not included in the 25-page limit
for this submission. Separate narrative
justifications should be submitted for
partners that are submitting separate
budgets.
(c) The application will not be rated
on the proposed cost; however, cost will
be considered in addition to the rated
factors to determine the proposal most
advantageous to the Federal
Government. Cost will be the deciding
factor when proposals ranked under the
listed factors are considered acceptable
and are substantially equal.
d. Rating Factor 4: Leveraging
Resources (6 Points)
This factor addresses your ability to
obtain other resources that can be
combined with HUD’s project funding
to increase the effectiveness of the
proposed study. Your proposal should
demonstrate that the effectiveness of
HUD’s Technical Studies grant funds is
being increased by securing other public
and/or private resources or by
structuring the project in a cost-effective
manner, such as integrating the project
into an existing study (either funded by
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HUD or another source) that will be
concurrent with your proposed study.
Contributed resources must be shown to
be specifically dedicated to and
integrated into supporting study
activities. Resources may include
funding or in-kind contributions (such
as direct labor, specialized facilities)
allocated to the purpose(s) of your
project. Staff and in-kind contributions
should be assigned a monetary value. In
assigning points for this factor, HUD
will consider the significance of the
leveraging in the context of the amount
of federal funds that you are requesting.
Applicants proposing to contribute
resources valued at 10% or more of the
federal funds requested will receive the
most points.
You should provide evidence of
leveraging/partnerships by submitting:
letters of firm commitment, memoranda
of understanding, and/or agreements to
participate from those entities identified
as partners in the project efforts. Each
document must include the
organization’s name, proposed level of
commitment (with monetary value) and
responsibilities as they relate to specific
activities or tasks of your proposed
program. The commitment must also be
signed by an official of the organization
legally able to make commitments on
behalf of the organization. Simple letters
that only indicate support of the
proposed study are not sufficient. In
responding to this rating factor, you
should complete and submit Form
HUD–96015 (Leveraging Resources).
e. Rating Factor 5: Achieving Results
and Program Evaluation (10 Points).
This factor emphasizes HUD’s
commitment to ensuring that applicants
keep promises made in their
applications and assess their
performance to ensure performance
goals are met. Achieving results requires
that you have clearly identified the
expected outcomes of your project and
interim performance measures for
measuring progress in achieving the
desired outcomes. Outcomes are
ultimate goals. Benchmarks or outputs
are interim activities or products that
lead to the ultimate achievement of your
goals.
Project evaluation requires that you
identify program outcomes, interim
products or benchmarks, and indicators
that will allow you to measure your
performance. Performance indicators
should be objectively quantifiable and
measure actual achievements against
identified goals. You should also
identify important study milestones
(e.g., the end of specific phases in a
multiphase study, recruitment of study
participants, developing a new
analytical protocol), which should also
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be clearly indicated in your study
timeline. If appropriate, you can refer to
the benchmarks and milestones
identified in the management plan that
you provide as part of your response to
Rating Factor 3, providing additional
explanation, as necessary. In your
response you should also identify
potential obstacles in meeting your
study objectives and related
performance measures and discuss steps
you would take to respond to these
obstacles.
This rating factor reflects HUD’s goal
to embrace high standards of ethics,
management and accountability. In
evaluating this factor, HUD will
consider how you have described the
procedures you will follow to have
reliable outcome measures and
performance, so that the project will be
recognized as being of high quality that
provides benefits to the community.
In your response to this Rating Factor,
discuss the performance goals for your
project and identify specific outcome
measures. Describe how the outcome
information will be obtained,
documented, and reported. You must
complete and return the eLogic Model
TM Form HUD–96010 included with
the download instructions found as part
of the application at https://
www.grants.gov/applicants/
apply_for_grants.jsp. You must show
your proposed project short-term,
intermediate-term, long-term and final
results. Instructions on the Logic Model
are contained in the General Section
and in Tab 1 of the electronic form. The
form features drop down menus from
which to select and construct the Logic
Model response relevant to your
proposal.
f. Bonus Points (2 points). Applicants
are eligible to receive up to two bonus
points for projects located within
federally designated Renewable
Communities (RCs), Empowerment
Zones (EZs), or Enterprise Communities
(ECs) designated by USDA in round II
(EC–IIs) (collectively referred to as RC/
EZ/EC–IIs), and which will serve the
residents of these communities (see the
General Section). In order to be eligible
for these bonus points, applicants must
meet the requirements of the General
Section and submit a completed form
HUD–2990, with descriptive language in
the budget discussion describing the
actual work that is to be done in these
communities.
B. Review and Selection Process
1. Corrections To Deficient
Applications. The General Section
provides the procedures for correcting
deficient applications.
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2. Rating and Ranking. Awards will
be made in rank order for each type of
Technical Studies Program applications
(Lead or Healthy Homes), within the
limits of funding availability for the
program.
a. Partial Funding. In the selection
process, HUD reserves the right to offer
partial funding to any or all applicants.
If you are offered a reduced grant
amount, you will have a maximum of 14
calendar days to accept such a reduced
award. If you fail to respond within the
14-day limit, you shall be considered to
have declined the award.
b. Remaining Funds. See the General
Section for HUD’s procedures if funds
remain after all selections have been
made within either type of Technical
Studies Program.
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VI. Award Administration Information
A. Award Notices
1. Notice of Award. Applicants who
have been selected for award will be
notified by letter from the Office of
Healthy Homes and Lead Hazard
Control Grant Officer. The letter will
state the program for which the
application has been selected, the
amount the applicant is eligible to
receive, and the name of the
Government Technical Representative
(GTR). This letter is not an authorization
to begin work or incur costs under the
award. An executed cooperative
agreement is the authorizing document.
HUD may require that all the selected
applicants participate in negotiations to
determine the specific terms of the
cooperative agreement, budget, and
Logic Model. If you accept the terms
and conditions of the cooperative
agreement, you must return your signed
cooperative agreement by the date
specified during negotiation. In cases
where HUD cannot successfully
conclude negotiations with a selected
applicant or a selected applicant fails to
provide HUD with requested
information, an award will not be made
to that applicant. In this instance, HUD
may offer an award, and proceed with
negotiations with the next highestranking applicant. Applicants should
note that, if they are selected for
multiple OHHLHC awards, they must
ensure that they have sufficient
resources to provide the promised
leveraging for the multiple awards.
During negotiations, applicants selected
for multiple awards will be required to
provide alternative leveraged resources,
if necessary, before the grant can be
awarded. This is required in order to
avoid committing duplicate leveraged
resources to more than one OHHLHC
grant.
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Awardees will receive additional
instructions on how to have the grant
account entered into HUD’s Line of
Credit Control System (LOCCS)
payment system or its successor will be
provided. Other forms and program
requirements will also be provided.
In accordance with OMB Circular A–
133 (Audits of States, Local
Governments and Non-Profit
Organizations), grantees expending
$500,000 in Federal funds within a
program or fiscal year must submit their
completed audit-reporting package
along with the Data Collection Form
(SF–SAC) to the Single Audit
Clearinghouse, the address can be
obtained from their Web site. The SF–
SAC can be downloaded at https://
harvester.census.gov/sac/.
2. Debriefing. The General Section
provides the procedures applicants
should follow for requesting a
debriefing.
B. Administrative and National Policy
Requirements
1. Environmental Requirements.
a. Eligible Construction and
Rehabilitation Activities.
(1) A Technical Studies award does
not constitute approval of specific sites
where activities that are subject to
environmental review may be carried
out. Recipients conducting eligible
construction and rehabilitation
activities must comply with 24 CFR part
58, ‘‘Environmental Review Procedures
for Entities Assuming HUD
Environmental Responsibilities’’.
Recipients that are States, units of
general local government or Indian
tribes must carry out environmental
review responsibilities as a responsible
entity under part 58. Where the
recipient is not a State, unit of general
local government or Indian tribe, a
responsible entity, usually the unit of
general local government or Indian
tribe, must assume the environmental
review responsibilities for construction
or rehabilitation activities funded under
this NOFA. Under 24 CFR 58.11, where
the recipient is not a State, unit of
general local government or Indian
tribe, if a responsible entity objects to
performing the environmental review,
or the recipient objects to the
responsible entity performing the
environmental review, HUD may
designate another responsible entity to
perform the review or may perform the
environmental review itself under the
provisions of 24 CFR part 50. In such
cases, following grant award execution,
HUD will be responsible for ensuring
that any necessary environmental
reviews are completed. See paragraph
(2) below for additional assistance.
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(2) For all grants under this NOFA,
recipients and other participants in the
project are prohibited from undertaking,
or committing or expending HUD or
non-HUD funds (including HUD
leveraged funds) on, a project or
activities under this NOFA (other than
activities listed in 24 CFR 58.34,
58.35(b) or 58.22(f)) until the
responsible entity completes an
environmental review and the applicant
submits and HUD approves a Request
for the Release of Funds and the
responsible entity’s environmental
certification (both on form HUD–
7015.15) or, in the case where the
recipient is not a State, unit of general
local government or Indian tribe and
HUD has determined to perform the
environmental review under part 50,
HUD has completed the review and
notified the grantee of its approval. The
results of the environmental reviews
may require that proposed activities be
modified or proposed sites rejected. For
Part 58 procedures, see https://
www.hud.gov/offices/cpd/environment/
index.cfm. For assistance, contact
Edward Thomas, the Office of Healthy
Homes and Lead Hazard Control
Environmental Officer at (215) 861–
7670 (this is not a toll free-number) or
the HUD Environmental Review Officer
in the HUD Field Office serving your
area. If you are a hearing-or speechimpaired person, you may reach the
telephone number via TTY by calling 1–
800–877–8339. Recipients of a grant
under these funded programs will be
given additional guidance in these
environmental responsibilities. b. All
other activities not related to
construction and rehabilitation
activities are categorically excluded
under 24 CFR 50.19(b)(1), (3), and (9)
from the requirements of the National
Environmental Policy Act of 1969 (42
U.S.C. 4321) and are not subject to
environmental review under the related
laws and authorities.
2. Conducting Business in Accordance
with HUD Core Values and Ethical
Standards. If awarded assistance under
this NOFA, prior to entering into a
cooperative agreement with HUD, you
will be required to submit a copy of
your code of conduct and describe the
methods you will use to ensure that all
officers, employees, and agents of your
organization are aware of your code of
conduct. See the General Section for
information about conducting business
in accordance with HUD’s core values
and ethical standards.
3. Participation in HUD-Sponsored
Program Evaluation. See the General
Section.
4. Removal of Barriers to Affordable
Housing. See the General Section.
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5. HUD Reform Act of 1989. The
provisions of the HUD Reform Act of
1989 that apply to this NOFA are
explained in the General Section.
6. Executive Order 13202. Compliance
with HUD regulations at 24 CFR 5.108
that implement Executive Order 13202,
‘‘Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and FederallyFunded Construction Projects’’, is a
condition of receipt of assistance under
this NOFA. Note: This Order only
applies to construction work.
7. Procurement of Recovered
Materials. See the General Section for
information concerning this
requirement.
8. Davis-Bacon wage rates. The DavisBacon prevailing wage rates do not
apply to this program. However, if
program funds are used in conjunction
with other federal programs in which
Davis-Bacon prevailing wage rates
apply, then Davis-Bacon provisions
would apply to the extent required
under the other federal programs.
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C. Reporting
1. Post Award Reporting
Requirements. Final budget and work
plans are due 60 days after the start
date.
2. Progress reporting. Progress
reporting is required on a quarterly
basis. Project benchmarks and
milestones will be tracked using a
benchmark spreadsheet that uses the
benchmarks and milestones identified
in the Logic Model form (HUD–96010)
approved and incorporated into your
award agreement. For specific reporting
requirements, see policy guidance at:
https://www.hud.gov/offices/lead. For FY
2008, HUD is considering a new concept
for the Logic Model. The new concept
is a Return on Investment (ROI)
statement. HUD will be publishing a
separate notice on the ROI concept.
3. Racial and Ethnic Beneficiary Data.
HUD does not require grantees to collect
racial and ethnic beneficiary data for
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this program. Grantees conducting
studies that do not involve people, such
as those confined to the laboratory or
certain types of environmental
sampling, will not be required to submit
Form-27061 to HUD. If, however, racial
and ethnic data are collected and
reported as part of a study funded under
this program NOFA, you must use the
Office of Management and Budget’s
Standards for the Collection of Racial
and Ethnic Data as presented on Form
HUD–27061, Racial and Ethnic Data
Reporting Form (and instructions for its
use), found on https://www.hudclips.org/
sub_nonhud/html/forms.htm.
4. Final report. The cooperative
agreement will specify the requirements
for final reporting (e.g., final technical
report and final project benchmarks and
milestones achieved against the
proposed benchmarks and milestones in
the Logic Model which was approved
and incorporated into your cooperative
agreement).
5. Draft scientific manuscript(s).
Grantees will be required to complete a
minimum of one draft manuscript for
publication in a peer-reviewed journal.
VII. Agency Contact(s)
For technical help in downloading an
application from Grants.gov or
submitting an application via
Grants.gov, call the Grants.gov help
desk at 800–518–GRANTS (4726). For
programmatic questions on the Lead
Technical Studies program, you may
contact Dr. Robert Weisberg, Office of
Healthy Homes and Lead Hazard
Control, at (202) 402–7687 (this is not a
toll-free number) or via e-mail at
Robert.F.Weisberg@hud.gov. For
programmatic questions on the Healthy
Homes Technical Studies program, you
may contact Dr. Peter Ashley, Office of
Healthy Homes and Lead Hazard
Control, at (202) 402–7595 or via e-mail
at Peter.J.Ashley@hud.gov. For grants
administrative questions, you may
contact Ms. Curtissa L. Coleman, Office
of Healthy Homes and Lead Hazard
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Control, at telephone (202) 402–7580
(this is not a toll-free number) or via email at Curtissa.L.Coleman@hud.gov. If
you are a hearing-or speech-impaired
person, you may reach the above
telephone numbers through TTY by
calling the toll-free Federal Information
Relay Service at 1–800–877–8339.
VIII. Other Information
A. Other Office of Healthy Homes and
Lead Hazard Control Information. For
additional general, technical, and grant
program information pertaining to the
Office of Healthy Homes and Lead
Hazard Control, visit https://
www.hud.gov/offices/lead.
B. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2539–0015. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 80 hours per respondent for the
application and 16 hours to finalize the
cooperative agreement. This includes
the time for collecting, reviewing, and
reporting the data for the application.
This information will be used for
grantee selection. The reporting burden
for completion of the Quality Assurance
Plan by applicants who are awarded a
grant is estimated at 24 hours per
grantee (OMB approval is pending).
Response to this request for information
is required in order to receive the
benefits to be derived.
C. Appendices. Appendices A and B
to this NOFA are available for
downloading with the application at
https://www.grants.gov/applicants/
apply_for_grants.jsp.
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Lead Outreach Grant Program
A. Purpose of the Program
Overview Information
The purpose of this Lead Outreach
Grant Program is to promote efficient
and effective outreach, education, and
training for the public concerning the
hazards and sources of lead-based paint
poisoning, particularly for low-income
children, and to reduce or eliminate
such hazards.
A. Federal Agency Name: U.S.
Department of Housing and Urban
Development, Office of Healthy Homes
and Lead Hazard Control (OHHLHC).
B. Funding Opportunity Title: Lead
Outreach Grant Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: The
Federal Register number is: FR–5200–
N–15. The OMB approval number is
2539–0015.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): 14.904,
Lead Outreach Grant Program.
F. Dates: The application deadline
date is July 17, 2008. Applications must
be received and validated by Grants.gov
no later than 11:59:59 p.m. eastern time
on the application deadline date. See
Section IV of the General Section,
published on March 19, 2008 (73 FR
14882), regarding application
submission procedures and timely filing
requirements.
G. Additional Overview Information
1. Available Funds. Approximately
$1.5 million is available under this
program from current and previous
years funding.
2. Number and Amount of Awards.
Approximately 5 to 8 grants, minimum
of $100,000 and maximum of $300,000,
will be awarded.
3. Eligible Applicants. Academic and
non-profit institutions located in the
U.S., state and local governments, and
federally recognized Native American
tribes are eligible under all existing
authorizations. For-profit firms are also
eligible; however, they are not allowed
to earn a fee (i.e., no profit can be made
from the project). Partnerships are
encouraged, but a lead applicant must
be identified that will be responsible for
ensuring compliance with all
requirements specified in this NOFA.
4. Matching and Cost Sharing
Requirements. There are no matching or
cost sharing requirements.
5. Limitations on Applications. Each
applicant, partner, sub-contractor and
sub-recipient may participate in only
one application to the Lead Outreach
program.
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Full Text of Announcement
I. Funding Opportunity Description
Background information about lead,
lead-based paint hazards and other
information applicable to this NOFA
can be found at: https://www.grants.gov/
applicants/apply_for_grants.jsp.
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B. Desired Outcomes
All applicants should direct their
proposed activities to achieving the
following, especially among at-risk
populations.
1. Increase enrollment of low-income
units in HUD or other lead hazard
treatment programs.
2. Increase number of residents,
housing owners, community leaders,
maintenance and rehabilitation workers,
and other related persons who are aware
of and able to identify lead-based paint
hazards.
3. Increase number of residents,
housing owners, community leaders,
maintenance and rehabilitation workers,
and other related persons who
understand proper lead hazard control
methods.
4. Develop easy to use and sustainable
systems for reporting and addressing
lead hazards.
5. Develop effective partnerships
between public and private entities,
including grassroots, community-based
and faith-based organizations, dedicated
to reducing lead hazards.
B. Changes in the FY 2008 Competitive
NOFA
Listed below are major changes from
the FY 2007 Lead Outreach NOFA:
1. Purpose of program has been
expanded.
2. Award amounts have been
changed.
3. Type of award instrument has
changed from a cooperative agreement
to a grant.
4. Current Lead-Based Paint Hazard
Control, Lead Hazard Reduction
Demonstration, or Operation Lead
Elimination Action Program grantees are
eligible to apply.
5. Point allocations have been revised.
6. Match requirement has been
eliminated.
C. Authority. The authority for this
program is Sections 1011(e)(8) and (g)(1)
of the Residential Lead-Based Paint
Hazard Reduction Act of 1992 (Title X
of the Housing and Community
Development Act of 1992) (42 U.S.C.
4852(e)(8) and 4852(g)(1)), and the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161, approved December
26, 2007). Section 1011(e)(8) and
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Section 1011(g)(1) authorize outreach
grants on the causes and control of lead
hazards, as well as capacity-building
lead outreach grants to state and local
governments to develop their own
capacity and to non state and local
government organizations where
outreach activities will be conducted to
develop the capacity of state and local
governments.
II. Award Information
A. Available Funding
Approximately $1.5 million from the
current and previous fiscal year’s
funding is available under this program.
HUD anticipates that approximately five
to eight grants will be awarded, for a
minimum of $100,000 and a maximum
of $300,000 each, for the entire period
of performance.
B. Type of Award and Period of
Performance
1. Awards will be made as grants.
2. HUD anticipates announcing
awards under this program no later than
September 30, 2008, with an anticipated
start date of November 1, 2008.
3. The period of performance for
awards will be 24 months from the date
of award.
4. HUD reserves the right to offer
partial funding to any or all applicants.
Applicants offered a reduced grant
amount will have a maximum of 14
calendar days to accept such a reduced
award. If the applicant fails to respond
within the 14-day limit, the organization
shall be considered to have declined the
award. Please see the General Section
for a discussion of adjustments to
funding that may be made by HUD
during the selection process.
5. Period of performance extensions
for delays due to exceptional conditions
will be considered by HUD in
accordance with 24 CFR 84.25(e)(2) or
85.30(d)(2), as applicable, and the
OHHLHC Program Guide. If approved,
grantees will be eligible to receive a
single extension of up to 12 months in
length. Applicants should not include
the ability to obtain an extension in
their application or project planning.
II. Eligibility Information
A. Eligible Applicants
Academic, not-for-profit and for-profit
institutions located in the United States,
states and units of general local
government, and federally recognized
Native American tribes are eligible to
apply. For-profit firms are eligible to
apply, but not allowed to earn a fee (i.e.,
make a profit from the project).
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B. Cost Sharing or Matching
There are no cost sharing or matching
requirements. See Section V. Rating
Factor 4 for more information on this
topic.
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C. Threshold Requirements
1. Applicants must meet the threshold
requirements of the General Section of
the Super NOFA, including the Civil
Rights and Fair Housing threshold (See
General Section III.C.). Refer to the
General Section for information
regarding the DUNS requirement. A
DUNS number must be provided for the
institution that is submitting an
application and must be included in the
electronic application submission; use
the same DUNS number that is used to
register as an Authorized Organization
Representative (AOR) with Grants.gov.
Be sure that the eBusiness Point of
Contact has authorized the submission
of an application on behalf of the
applicant organization (see the General
Section for details about the Grants.gov
registration process).
2. Allowable Costs and Eligible
Activities.
a. Direct Costs and Activities. You
should align all forms of outreach
activities with the stated program
purpose and outcomes. There should be
a demonstrable connection between
proposed activities and the purpose of
the grant. All eligible activities must
identify at-risk populations (or areas);
propose activities to meet those
populations’ information needs; and
evaluate the program’s effectiveness in
accordance with the grant’s stated
purpose (Section I.A.) and outcomes
(Section 1.B.). Eligible activities may
include, but are not limited to, the
following:
(1) Improve or establish systems,
infrastructure, or procedures, to enroll
units in existing lead hazard control
programs.
(2) Perform direct education and
training for residents, businesses, local
officials and community leaders in
target areas.
(3) Develop and evaluate educational
and training tools or methods.
(4) Develop and evaluate outreach
methods, especially for families with
children under 6 years of age or with
pregnant women.
(5) Prepare and distribute lead hazard
information in various media formats.
b. Indirect Costs and Administrative
Costs. Administrative costs may not
exceed 10 percent of the grant award.
Please see unit IV.E.1., Indirect Costs
and Administrative Costs.
3. Unallowable Costs and Ineligible
Activities.
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HUD will not fund the following
ineligible activities:
a. Purchase of real property;
b. Purchase or lease of equipment
having a per-unit cost in excess of
$5,000, unless prior written approval is
obtained from HUD;
c. Identification of lead-based paint or
lead-based paint hazards, hazard
reduction (including interim controls or
abatement), rehabilitation, remodeling,
maintenance, repair, or any other
construction work, blood lead testing of
adults or children, laboratory analysis,
medical treatment, clearance
examinations and visual assessment;
d. Renovations or construction work
on office space leased for the program;
e. Activities required in order to fulfill
court orders or consent decrees,
settlements, conciliation agreements, or
other compliance agreements.
4. Program Requirements.
a. Awardees must ensure that
materials are appropriate for the target
populations, including persons with
Limited English Proficiency (LEP)
(Please see Final LEP Guidance at
https://www.hud.gov/offices/fheo/
promotingfh/lep.cfm for information),
and for visually impaired or other
disabled persons. All new products and
adaptations/translations must be
submitted to HUD as deliverables, in
electronic format suitable for Web
posting. All products must utilize
universal formatting and type-editing to
the best of the awardee’s ability.
b. Awardees are responsible for first
determining if a translation already
exists. Reimbursements will not be
allowed for translations of federal
documents that have previously been
translated into the target language.
c. Awardees must use existing
outreach, training, and technical
assistance documents unless their
application can demonstrate a great
need exists in their community to
substantively modify existing
documents or create new ones.
III. Application and Submission
Information
A. Address to Request Application
Package. All the information required to
submit an application can be
downloaded from https://
www.grants.gov/applicants/
apply_for_grants.jsp. Consult the
General Section for more information. If
you have difficulty accessing the
information, you may call the
Grants.gov helpline toll-free at (800)
518–GRANTS or e-mail
Support@grants.gov.
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B. Content and Form of Application
Submission
1. Application Format. The electronic
submission process requires proposals
to conform to the formatting
requirements below to be eligible.
a. Only submit material that is
indicated as mandatory or directly in
support of the rating factors. The
application narrative response to the
Rating Factors is limited to a maximum
of 25 pages (excluding appendices and
worksheets) of size 8 1⁄2″ x 11″ using
a 12-point (minimum) font with not less
than 1’’ margins on all sides. The 25page rating factor response does not
include attachments, tables, appendices,
and other required forms. Applicants
should be aware that any narrative
information submitted in response to
the Rating Factors that exceeds the page
limit will not be reviewed.
b. Materials provided in the
appendices should directly refer to the
specific rating factor narrative.
Applicants are strongly urged not to
submit information that is not required
and/or requested in the NOFA or
relevant to a specific narrative response.
The narrative response to the rating
factors should be submitted as a single
Microsoft Word document file. All
attachments must identify the related
factor in the footer by providing the
rating factor and the page number (e.g.,
Factor 1 Attachment, pg. 1), and should
be submitted as a single zip file
attachment to the electronic application.
Applicants are encouraged to submit as
few files as possible to ensure that all
materials are received.
c. Mandatory HUD forms do not count
towards the 25-page limit.
d. Each attachment or appendix must
be an individual electronic file.
e. Applicants are responsible for
verifying the successful transmission of
all documents submitted with their
applications. Grants.gov will not allow
you to submit applications if the
mandatory forms are not attached. The
mandatory forms are the ones indicated
below.
2. Required Application Contents.
The application must contain all of the
mandatory information requested in this
NOFA and the General Section to be
eligible for all available points. These
items include the standard forms, and
the certifications and assurances listed
in the General Section that are
applicable to this NOFA. Points will be
deducted for incomplete forms
associated with each rating factor. The
forms required for application
submission and instructions can be
found in the application at https://
www.grants.gov/applicants/
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apply_for_grants.jsp. The checklist
below includes a list of the required
items needed for submitting a complete
application.
a. Application Abstract (limited to 2
pages). Summarize the proposed project,
expected activities and results and
applicant contact information.
Information contained in the abstract
will not be considered in the evaluation
and scoring of the application.
b. Rating Factor Responses (total
narrative response limited to 25 pages)
(1) Capacity of the Applicant and
Relevant Organizational Experience (20
points) and Form HUD–96012
(2) Need/Extent of the Problem (15
points) and Form HUD–96013.
(3) Soundness of Approach (40
points).
(4) Leveraging Resources (10 points)
and Form HUD–96015.
(5) Achieving Results and Program
Evaluation (15 points) and Form HUD–
96010.
(6) Bonus Points (RC/EZ/EC–II) (2
points).
c. Required materials in response to
rating factors (does not count towards
25-page limit):
(1) Resumes of Key Personnel (limited
to 3 pages per resume).
(2) Organizational Chart.
(3) Letters of Commitment (if
applicable)—Letters of commitment
should include language defining the
activities to be performed, the
contributions to be made, and the
monetary value of each. Note: HUD
recommends against including letters of
support that do not commit services,
materials, or funds; they will not be
considered.
(4) Material in support of the Rating
Factors (25 page limit).
d. Other Materials in Support of
Rating Factors
(1) Form SF 424 (Application for
Federal Assistance).
(2) Form HUD–424–CBW (Budget
Worksheet) One form for each partner
receiving ten percent or greater of total
budget.
(3) Budget narrative.
(4) Form SF–424 Supplement (Survey
on Ensuring Equal Opportunities for
Applicants) (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov) (to be
completed by private nonprofit
organizations only).
(5) Form SF LLL (Disclosure of
Lobbying Activities, if applicable).
(6) Form HUD–2880 (Applicant/
Recipient Disclosure/Update Report)
(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov).
(7) Form HUD–2990 (Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan, required only for
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applicants who are seeking these 2
bonus points).
(8) Form HUD–2994–A (You Are Our
Client! Grant Applicant Survey,
Optional).
(9) Form HUD–27300 (Questionnaire
for HUD’s Removal of Regulatory
Barriers) (‘‘HUD Communities Initiative
Form’’ on Grants.gov) including the
required information, if applicable.
(10) Form HUD–96011 (Third Party
Documentation Facsimile Transmittal)
(‘‘Facsimile Transmittal Form’’ on
Grants.gov) (Used as the cover page to
transmit third party documents and
other information designed for each
specific application for tracking
purposes. HUD will not read faxes that
do not use the HUD–96011 as the cover
page to the fax.). Applications must be
received and validated electronically via
the Web site https://www.grants.gov/
applicants/apply_for_grants.jsp. See the
General Section for additional
information on the electronic process.
C. Submission Dates and Times
Applications must be received and
validated by Grants.gov by 11:59:59
p.m. eastern time on the deadline date.
Submission of the application
electronically does not constitute
‘‘validation’’ by Grants.gov. Refer to the
General Section for additional
requirements including registration
requirements, deadline dates,
Grants.gov validation, proof of delivery,
and other information regarding
electronic application submission via
https://www.grants.gov/applicants/
apply_for_grants.jsp. Applicants are
strongly encouraged to submit their
applications well ahead of the deadline.
Validation by Grants.gov may take up to
three days. Applications validated after
the deadline will not be eligible for
review.
D. Intergovernmental Review. Not
required.
E. Funding Restrictions
1. Indirect Costs and Administrative
Costs. Administrative costs may not
exceed 10 percent of the grant award.
Detailed explanations of indirect and
administrative costs are provided in
applicable OMB Circulars (A–21—Cost
Principles for Educational Institutions,
A–87—Cost Principles for State, Local,
and Indian Tribal Governments, or A–
122—Cost Principles for Nonprofit
Organizations) that can be accessed at
the White House Web site, https://
www.whitehouse.gov/omb/circulars/
index.html. Eligible administrative costs
include the leases for office space,
under the following conditions:
a. The lease must be for existing
facilities not requiring rehabilitation or
construction;
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b. No repairs or renovations of the
property may be undertaken with
Federal funds; and
c. Properties in the Coastal Barrier
Resource System designated under the
Coastal Barrier Resources Act (16 U.S.C.
3501) cannot be leased with Federal
funds.
2. Ineligible Activities. See Section
III.C.3, Unallowable Costs and
Activities.
F. Other Submission Requirements
1. Waiver of Electronic Submission
Requirements. HUD requires applicants
to submit applications electronically
through https://www.grants.gov unless
the applicant requests and is granted a
waiver to the electronic submission
requirements. Waivers may only be
granted for cause. See General Section
for further discussion. Applicants
should submit waiver requests by email. Waiver requests must be
submitted no later than 15 days prior to
the application deadline date and
should be submitted to Jonnette
Hawkins, Director, Programs Division,
Office of Healthy Homes and Lead
Hazard Control,
Jonnette.G.Hawkins@hud.gov. If a
waiver is granted, the application must
be received by HUD no later than
11:59:59 p.m. on the application
deadline date. The waiver approval
notification will provide further
information on where to send the
application and the number of copies to
be provided.
2. Applicants should use the
application checklist in this NOFA
(Section IV. B. 2) to help them identify
any missing elements and complete the
application before it is submitted.
3. No information may be submitted
after the deadline date except under the
threshold review process.
4. Although applications with curable
deficiencies are offered an opportunity
at threshold review to submit certain
information to cure these deficiencies,
non-curable deficiencies are not
correctable and may disqualify an
application. (See General Section.)
V. Application Review Information
A. Criteria. Applications that meet all
of the threshold requirements will be
eligible to be scored and ranked, based
on the total number of points allocated
for each of the rating factors described
in Section V. B. of this NOFA. The
application must receive a total score of
at least 75 points to be considered for
funding.
1. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Experience (20 points). This factor
addresses your organization’s capacity
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to successfully implement the proposed
activities. The following areas will be
evaluated: organizational capacity,
experience and past performance,
individual staff and participants’
qualifications, and specific
qualifications related to the categories of
activities under this NOFA.
a. Organizational Capacity (6 points).
(1) Describe your program’s resources
to be dedicated to this project. This
entails number and type of staff, or the
ability to hire qualified experts or
professionals within 90 days of award,
partnerships and agreements that
provide staff and other resources, and
general access to needed materials and
work space.
(2) Include a project-specific
organizational chart indicating the
relationships among the various entities
involved in the project. Do not provide
an organization chart of your employer
with elements beyond those necessary
to illustrate who within the organization
will conduct the project.
(3) Describe how the principal
components/entities will support the
project, and how all partners will
communicate.
b. Organizational Experience (9
points). HUD will consider
organizational experience that has
occurred within the last 5 years.
(1) List relevant, recent outreach
projects with brief descriptions for each;
include the period of performance,
achievement of specific tasks,
measurable objectives and benchmarks
and whether outcomes were consistent
with the approved timeline/work plan
and budget.
(2) Explain previous success in
leveraging resources for similar outreach
initiatives.
c. Individual Qualifications (5 points).
(1) Project Director and Project
Manager (Day-to-Day). Identify by name
the individuals proposed to serve as the
overall project director and day-to-day
project manager. Describe their
individual qualifications that will
enable them to function effectively in
their assigned roles, including
knowledge, work experience,
management experience, education,
training, and publications. Include
specific projects they have performed
involving planning and managing large
and complex interdisciplinary outreach
or educational programs, especially
those involving housing, public health,
or environmental initiatives.
(2) Other Key Personnel. Identify by
name and position up to three
additional key personnel. Provide the
individual qualifications, experience,
percentage commitment to the project,
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and role in the proposed project for each
key personnel.
(3) Please provide resumes (or
position descriptions and copies of job
announcements including salary range
for vacant positions) for the project
director, day-to-day project manager,
and up to three additional key
personnel. Please do not include the
Social Security Numbers (SSN) of any
staff members.
(4) Complete Factor 1 form HUD–
96012.
2. Rating Factor 2: Need/Extent of the
Problem (15 Points).
This factor addresses the extent to
which there is a need for the proposed
project activities. Need is demonstrated
by documenting specific problems in
identified target area(s) and target
population(s). Applicants will be
evaluated on the degree of need for lead
outreach beyond existing levels of
outreach activities. Use specific and
reliable data in responses.
a. Please complete form HUD 96013 (5
points). Part A of this form should be
used to document the blood lead levels
in children residing within the
applicant’s jurisdiction and target area
for the most recent complete calendar
year and identify the source of the data.
Data prior to calendar year 2004 will not
be accepted. For the purposes of this
application, the ‘‘documented number
of children’’ is based on a blood lead
level test performed by a medical health
care provider. Part B of this form should
be used to document where the
applicant intends to conduct outreach
activities. The data submitted to HUD
will be verified using data available
from the Census https://
factfinder.census.gov, HUDuser https://
www.huduser.org/datasets/fmr.html,
and other sources available to HUD.
HUD will use data on the housing age
and tenure and individuals living below
the poverty level in the jurisdictions
where the applicant intends to conduct
outreach activities as the basis for
review.
b. In an accompanying narrative
include the following (10 points):
(1) Describe the community being
targeted (provide supporting data).
(2) Describe the characteristics of the
target population (provide supporting
data).
(3) Discuss the current level of lead
outreach in the target community and
population; what barriers are present
that hamper effective lead outreach, and
how your proposed outreach program
responds to lead outreach gaps/needs
not being met at present.
(4) Discuss how the targeted
community’s Five-Year Consolidated
Plan and Analysis of Impediments to
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Fair Housing Choice (AI) (see paragraph
III. C. of the General Section of this
Super NOFA) identifies the level of the
problem, the urgency in meeting the
need, and the community’s
implementation plan for meeting this
need.
3. Rating Factor 3: Soundness of
Approach (40 Points).
This factor addresses the quality and
cost-effectiveness of the proposed work
plan. Plans are evaluated on having a
reasonable scope of activities aimed at
a specific outcome, which can be
accomplished in the time allotted, with
available resources. There should be a
clear connection between the proposed
activities, the stated needs in Factor 2,
the desired outcomes for this program as
stated in Section I.B. of this NOFA, and
activities, outcomes and the timeframe
identified in your Logic Model
submission under Factor 5.
a. Objectives and Goals (4 points).
(1) Detail the proposed goals and
objectives for the project based on the
needs explained in Factor 2.
(2) Provide proposed outcomes which
should relate to the stated Desired
Outcomes in Section 1B. Please estimate
outcomes based on the programs
specific goals and objectives. For
instance, you can indicate the estimated
total number of individuals expected to
be reached or trained, the number of
low-income housing units expected to
be enrolled in lead hazard treatment
programs, etc.
(3) Explain how the proposed
activities support HUD’s policy
priorities (See Section II of the General
Section for an explanation of HUD’s
policy priorities):
(a) Providing Full and Equal Access to
Grassroots Faith-Based and Other
Community Organizations in HUD
Implementation. (Please detail how
these organizations will be involved in
your program implementation),
(b) Improving our nation’s
communities, and
(c) Removing regulatory barriers to
affordable housing (complete form
HUD–27300).
b. Approach for Developing the
Project. Describe the overall approach
for developing the proposed project (19
points).
(1) Describe theory or research that
supports the effectiveness of the
proposed activities in achieving
identified outcomes.
(a) Demonstrate your knowledge of
the outreach methodology relevant to
the proposed approach.
(b) Past successful experiences that
would not qualify as scientifically
proven theory can be discussed as well.
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(2) Summarize the outreach strategy
or marketing plan to be implemented.
(a) Describe in detail how those
receiving outreach will be identified,
tracked, and served under the project,
especially participants in high-risk
groups and communities, vulnerable
populations (especially families with
young children and pregnant women)
and persons traditionally underserved,
including minority families.
(b) Describe proposed approaches to
overcome poor response, low
attendance or low participation.
(3) Describe the methods of
community education to be used,
including community awareness,
education, and training, in support of
stated objectives.
(4) Explain how education and
training methods are culturally sensitive
and targeted to specific target
populations.
(5) Describe how and why specific
outreach materials will be utilized or
created. Explain how these materials
effectively reach target populations.
(a) Describe methods to ensure
materials will be of high quality,
accurate, and technically sound.
(b) Detail how materials will be made
available in alternative formats for
persons with disabilities and in
languages other than English which are
common in the target area.
(6) Explain how you will ensure
proposed activities will not duplicate
actions of other local organizations.
(7) Discuss if proposed programs can
be duplicated by other communities.
c. Organization and Implementation
of Project (10 points). This section
details how the proposed project will be
implemented and monitored. You
should demonstrate an organized,
logical, and feasible work plan.
(1) The work plan should contain the
following elements, which may be
combined into one chart or addressed
individually.
(a) List all specific, measurable, and
time phased objectives and outputs,
including reports and all deliverables,
for each major activity of the proposed
program.
(b) List all major tasks and subactivities in sequential order of
implementation in relation to relative
objectives.
(c) Identify major benchmarks and
milestones.
(d) List proposed dates of completion
for major program activity.
(e) Identify required resources and
inputs for each major activity.
(f) Designate who is responsible for
each activity.
(2) Include a process flow chart
depicting the creation and
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implementation of the outreach process
or product from start to finish. Indicate
all major organizations involved.
(3) Describe project management and
oversight to ensure goals are met and
resources are used efficiently.
(4) Describe the management
processes to be used to ensure the costeffectiveness of activities and how
expenditures will be tracked.
(5) Describe who is responsible for
quality control of processes and
materials produced by sub-recipients.
d. Institutionalization of Program (3
points).
(1) Describe how lead poisoning
prevention will be incorporated in to
your existing, permanent programs.
Explain your commitment to continue
lead outreach activities in the future.
Address leadership and policy
development and the logistics of
implementing the program.
(2) Describe how the proposed project
compliments or supports existing local/
regional lead hazard control strategies
and activities.
e. Budget Narrative (4 points). The
proposed budget will be evaluated for
the extent to which it is reasonable,
clearly justified, and consistent with the
project management plan. HUD is not
required to approve or fund all
proposed activities.
(1) Fill out HUD–424–CBW.
(2) Describe and justify all costs for
each category on HUD–424–CBW,
include all major tasks from work plan.
Address all direct and indirect costs.
Identify all direct and indirect
administrative costs and ensure
allocated amount does not exceed 10
percent limit.
(a) Explain how each cost was
calculated, include estimated unit
prices and time periods.
(b) Indicate expenditures that will be
made by sub-grantees and partner
organizations.
(3) Include a separate budget (HUD–
424–CBW) and budget narrative for any
sub-grantee receiving 10 percent or
greater of total budget request.
4. Rating Factor 4: Leveraging
Resources (10 points).
This factor evaluates your ability to
secure resources beyond those provided
by this specific HUD program. You can
receive points for resources contributed
that are directly supportive of, and
integrated into, achieving the program’s
purposes.
a. Contributed Resources (5 points).
You are encouraged to contribute
resources from your own organization
and to leverage (secure) other allowable
public and/or private sector resources
(such as financing, supplies, or services)
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that can be added to HUD’s funds to
perform allowable activities.
Contributed resources can come from
public or private sources. Include
commitment letters signed by an
authorized official indicating a specific
dollar amount or dollar value for
services to be contributed. The letter(s)
must describe the contributed
resource(s) that will be used in the
project, and roles and responsibilities as
they relate to the proposed project.
Contributed resources will provide
points for this rating factor in
accordance with the chart below. You
must complete form HUD–96015.
OTHER CONTRIBUTED RESOURCES
POINT TABLE
Minimum percent of federal
amount
10 percent or less .........................
> 10 percent up to < 20 percent ..
20 percent up to < 30 percent .....
30 percent up to < 40 percent .....
40 percent up to < 50 percent .....
50 percent or greater ....................
Points
awarded
0
1
2
3
4
5
b. Describe the extent to which you
have coordinated your activities with
other organizations that are not directly
participating in your proposed work
activities, but with which you share
common goals and objectives.
c. Describe the extent to which your
project exhibits the potential to be
financially self-sustaining by decreasing
dependence on federal funding and
relying more on State, Tribal, local and
private funding to continue educational
and outreach activities after the grant
period is completed.
5. Rating Factor 5: Achieving Results
and Program Evaluation (15 points).
This rating factor reflects HUD’s goal
to embrace high standards of ethics,
management, and accountability. You
should have a formal plan to evaluate
your performance. HUD will evaluate
the degree to which you address all
program goals, have self-evaluation
features, use realistic and quantifiable
measures, and demonstrate the ability to
adjust activities to ensure goals and
objectives are met. The evaluation plan
should encompass the entire grant
period and correspond to the eLogic
Model (HUD 90610).
a. Explain what indicators your
organization will measure to track
progress towards goals, how they will be
measured, and how adjustments will be
made if necessary to keep the program
on track to achieve goals in the stated
period of time (5 points). Incorporate
and expand upon benchmarks,
indicators and objectives identified in
the eLogic Model (HUD 90610).
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b. You are required to complete the
eLogic Model (10 points). The eLogic
Model must contain quantifiable
performance goals for each activity. See
the General Section for detailed
information on the use of the ‘‘Master’’
eLogic Model. Instructions for
completing the eLogic Model are found
in Tab 1 of the eLogic Model itself.
Training on using and completing the
eLogic Model is available via satellite
broadcast and Web cast. This training
schedule can be found on https://
www.hud.gov/offices/admin/grants/
fundsavail.cfm.
HUD will evaluate the Logic Model in
accordance with the matrix provided in
Attachment 1 to the General Section.
6. Bonus Points for Federally
Designated Zones and Communities (2
points).
HUD will award two bonus points to
each application that includes a valid
Form HUD–2990 certifying that the
proposed activities/projects in the
application are consistent with the
strategic plan for an empowerment zone
(EZ) designated by HUD or the United
States Department of Agriculture
(USDA), the tax incentive utilization
plan for an urban or rural renewal
community designated by HUD (RC), or
the strategic plan for an enterprise
community designated in round II by
USDA (EC–II) and that the proposed
activities/projects will be located within
the RC/EZ/EC–II identified above and
are intended to serve the residents. A
listing of the RC/EZ/EC–IIs is available
on the Internet at https://www.hud.gov/
cr.
B. Review and Selection Process
Each of the five factors is weighted as
indicated by the number of points that
are assigned to it. The maximum score
that can be attained is 100, plus 2 bonus
points. The review and selection
process is provided in the General
Section.
VI. Award Administration Information
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A. Award Notices
1. Notice of Award. Applicants that
have been selected for award will be
notified by letter from the Office of
Healthy Homes and Lead Hazard
Control Grant Officer. The letter will
state the program for which the
application has been selected, the
amount the grantee is eligible to receive,
and the name of the Government
Technical Representative (GTR). This
letter is not an authorization to begin
work or incur costs under the grant
agreement.
2. Negotiations. HUD may require that
selected applicants participate in
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negotiations to determine the specific
terms of the grant agreement budget and
eLogic Model. In cases where HUD
cannot successfully conclude
negotiations with a selected applicant or
a selected applicant fails to provide
HUD with requested information, an
award will not be made to that
applicant. In this instance, HUD may
offer an award to, and proceed with
negotiations with the next highestranking applicant. If you accept the
terms and conditions of the grant
agreement, you must return your signed
grant agreement by the date specified
during negotiation.
3. Award Adjustments. If funds
remain after all selections have been
made, the remaining funds may be
redistributed or made available for other
competitions.
4. LOCCS Payment System. After
receiving the letter, additional
instructions on how to have the grant
account entered into HUD’s Line of
Credit Control System (LOCCS)
payment system will be provided. Other
forms and program requirements will
also be provided.
5. Start of Work. All awardees are
expected to commence activity
immediately upon completion of
negotiations, and execution of the grant
agreement.
6. Applicant Debriefing. See the
General Section for information
regarding unsuccessful applicant
debriefing.
B. Administrative and National Policy
Requirements
1. Environmental Review. In
accordance with 24 CFR 50.19(b)(2),
(b)(3) and (b)(9), activities assisted
under this program are categorically
excluded from the requirements of the
National Environmental Policy Act of
1969 (42 U.S.C. 4321) and are not
subject to environmental review under
the related laws and authorities.
2. HUD Reform Act of 1989. You must
comply with the requirements for
funding competitions established by the
HUD Reform Act of 1989 (42 U.S.C.
3531 et seq.) as defined in the General
Section.
3. Audit Requirements. Any grant
recipient that expends $500,000 or more
in federal financial assistance in a single
year must meet the audit requirements
established in 24 CFR parts 84 and 85
in accordance with OMB Circular A–
133. In accordance with OMB Circular
A–133 (Audits of States, Regional/local
Governments and Non-Profit
Organizations), grantees will have to
submit their completed audit-reporting
package along with the Data Collection
Form (SF–SAC) to the Single Audit
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Clearinghouse, at the address obtained
from their Web site. The SF–SAC can be
downloaded at: https://
harvester.census.gov/sac/.
4. Timely Hiring of Staff. HUD
reserves the right to terminate awards
made to recipients that fail to timely
hire (within 90 days of award) staff to
fill key positions identified in your
proposal as vacant.
5. Procurement of Recovered
Materials. See the General Section for
further information.
6. Conducting Business in
Accordance with HUD Core Values and
Ethical Standards. Refer to the General
Section for information about
conducting business in accordance with
HUD’s core values and ethical
standards.
C. Reporting. The following items are
Post-Award Reporting Requirements:
1. Final Budget and Work Plan. Final
budget and work plans are due 60 days
after the effective date of the grant
agreement.
2. Racial and Ethnic Data. HUD does
not require Lead Outreach applicants to
report ethnic and racial beneficiary data
as part of their initial application
package. However, such data must be
reported on an annual basis, at a
minimum, during the implementation of
your grant agreement. You must report
the data as described in the General
Section and use the Office of
Management and Budget’s Standards for
the Collection of Racial and Ethnic Data,
using Form HUD–27061, Racial and
Ethnic Data Reporting Form, found on
https://www.hudclips.org/sub_nonhud/
html/forms.htm along with instructions
for its use.
3. Progress reporting. Progress
reporting is done on a quarterly and
annual basis. OHHLHC awardees will
submit quarterly reports via an on-line
reporting system and will use the eLogic
Model approved as part of the grant
agreement to measure and report
performance for each quarter. The
quarterly report must reflect all
benchmarks (output goals) and
proposed outcomes (results) that are
indicated on the eLogic Model with an
associated cost estimate. For FY 2008,
HUD is considering a new concept for
the eLogic Model. The new concept is
a Return on Investment (ROI) statement.
HUD will be publishing a separate
notice on the ROI concept. Deviations
from projected outputs and outcomes,
either positive or negative, should be
reported in the eLogic Model under the
reporting Tab. The completed eLogic
Model showing output and outcome
status must be submitted as part of the
quarterly progress report.
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4. Final Report. A final report, due at
the completion of the grant agreement,
will detail activities (e.g., the number of
low-income housing units enrolled in
lead hazard treatment programs as a
result of activities performed under the
grant agreement, number and type of
materials produced, activities
conducted, evaluation of the various
outreach and educational methods used,
findings, and recommended future
actions at the conclusion of grant
agreement activities). The final report
shall include cumulative achievements,
final project outputs, outcomes and
results reported against the project’s
eLogic Model (Form HUD–96010) as
approved and incorporated into your
award agreement, including
explanations of any deviations from
projected levels of performance.
Jonnette.G.Hawkins@hud.gov. For grants
administrative questions, you may
contact Mr. Royal Rucker, Grants
Officer, Office of Healthy Homes and
Lead Hazard Control; telephone (202)
402–7584 (this is not a toll-free number)
or via e-mail at
Royal.A.Rucker@hud.gov. If neither of
these individuals is available, you may
contact the Office’s general Lead
Regulations hotline, at (202) 755–1785,
extension 7698. Your call will be
forwarded in one business day for
subsequent response by the appropriate
staff. Hearing-or speech-challenged
individuals may access these numbers
through TTY by calling the toll-free
Federal Information Relay Service at
800–877–8339.
VII. Agency Contacts
A. More Information. For additional
information about this NOFA, program,
or for general, technical, and grant
program information pertaining to the
Office of Healthy Homes and Lead
Hazard Control, visit: https://
www.hud.gov/offices/lead.
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For programmatic questions, you may
contact Jonnette Hawkins, Director,
Programs Division, Office of Healthy
Homes and Lead Hazard Control;
telephone (202) 402–7593 (this is not a
toll-free number) or via e-mail at
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VIII. Other Information
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B. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2539–0015. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 80 hours to prepare the
application, 16 hours to finalize the
grant agreement, and 32 hours per
annum for grant administration
(progress reporting) per respondent.
This includes the time for collecting,
reviewing, and reporting the data for the
application, semi-annual reports, and
final report. The information will be
used for grantee selection and
monitoring the administration of funds.
Response to this request for information
is required in order to receive the
benefits to be derived.
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Healthy Homes Demonstration Program
Overview Information
A. Federal Agency Name: U.S.
Department of Housing and Urban
Development, Office of Healthy Homes
and Lead Hazard Control (OHHLHC).
B. Funding Opportunity Title: Healthy
Homes Demonstration Program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR–
5200–N–17, OMB Paperwork approval
number 2539–0015.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): 14.901,
Healthy Homes Demonstration Program.
F. Dates: The application deadline
date is July 17, 2008. Applications must
be received and validated by Grants.gov
no later than 11:59:59 pm eastern time
on the application deadline date. See
section IV of the SuperNOFA General
Section, published on March 19, 2008
(73 FR 14882), regarding application
submission procedures and timely filing
requirements.
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G. Additional Information
1. Purpose of the Program. The
purpose of the Healthy Homes
Demonstration Program is to develop,
demonstrate, and promote cost-effective,
preventive measures to correct multiple
residential safety and health hazards
that produce serious diseases and
injuries in children and other sensitive
subgroups such as the elderly, with a
particular focus on low income
households. The Healthy Homes
Demonstration Program is committed to
supporting the Departmental Strategic
Goal of strengthening communities by
addressing housing conditions that
threaten health.
2. Available Funds. HUD anticipates
that approximately $4,375,000 in fiscal
year 2008 and prior year funds will be
available.
3. Anticipated Awards.
Approximately four to five cooperative
agreements will be awarded for a
maximum of $875,000 each for the
entire period of performance.
4. Eligible Applicants. Not-for-profit
institutions and for-profit firms, state
and local governments, housing
authorities, federally-recognized Indian
Tribes, and colleges and universities
located in the United States. For-profit
firms are not allowed to make a profit
from the project. Individuals are not
eligible to apply.
5. Type of Award. Cooperative
Agreements, with substantial
involvement of the Government, will be
awarded (see Section II.C for a
description of substantial involvement).
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6. Match. None required, but
leveraging strongly encouraged.
7. Limitations. There are no
limitations on the number of
applications that each applicant may
submit.
8. Information on Application. The
applications for this NOFA can be found
at https://www.grants.gov/applicants/
apply_for_grants.jsp. The General
Section of the SuperNOFA contains
information about Grants.gov
registration, submission requirements,
and submission procedures.
Full Text of Announcement:
I. Funding Opportunity Description:
A. Background
The Healthy Homes Demonstration
Program is a part of HUD’s Healthy
Homes Initiative (HHI). In April 1999,
HUD submitted to Congress a ‘‘Healthy
Homes Initiative: Preliminary Plan’’
containing a full description of the HHI.
This description (Summary and Full
Report) is available at https://
www.hud.gov/offices/lead/hhi/
index.cfm. This site also contains
additional information on the HHI.
The HHI seeks proposals that provide
a coordinated approach to address
multiple hazards caused by a limited
number of building deficiencies. The
HHI approach is anticipated to reduce
labor and travel costs and provide
substantial savings, since separate visits
to a home by an inspector, public health
nurse, or outreach worker can add
significant costs to project activities.
HUD is interested in capturing the costs
and benefits of the healthy homes
approach and encourages applicants to
develop their project designs in such a
way as to allow the capture of project
costs and an estimate of the value of the
resulting benefits.
In addition to deficiencies in basic
housing facilities that may impact
health and safety, changes in the U.S.
housing stock and more sophisticated
epidemiological methods and
biomedical research have led to the
identification of new, and often more
subtle, health and safety hazards in the
residential environment. While such
health hazards will tend to be found
disproportionately in housing that is
substandard, these environmental
health and safety hazards also exist in
housing that is otherwise of good
quality. See ‘‘Key Residential Health
and Injury Hazards,’’ Appendix A, for a
brief description of the housingassociated environmental health and
injury hazards that HUD considers as
key targets for remediation. Appendix A
can be downloaded with your
application package at https://
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www.grants.gov/applicants/
apply_for_grants.jsp. The Web site
https://www.hud.gov/offices/lead/hhi/
index.cfm also lists some of the
references that serve as the basis for
information provided in the Healthy
Homes Demonstration Program NOFA.
HUD believes that it is important for
grantees to incorporate meaningful
community participation, to the greatest
extent possible, in the development and
implementation of programs that are
conducted in communities and/or
involve significant interaction with
community residents. Community
participation can improve program
effectiveness in various ways, including
the development of more salient
program objectives, recruitment and
retention of project participants,
improving participants’ understanding
of the program, ensuring ongoing
communication, and more effective
dissemination of project findings.
Although the focus of your
application may not be research,
approaches to community involvement
that are commonly incorporated into
‘‘community-based participatory
research (CBPR)’’ models may be
applicable for incorporation into your
project. CPBR is characterized by
substantial community input in all
phases of a project, including the
design, implementation, data
interpretation, conclusions, and
communications of results. The
National Institute of Environmental
Health Sciences published a report
titled ‘‘Successful Models of
Community-Based Participatory
Research’’, which can be found at:
https://www.hud.gov/offfices/lead/
researchers.cfm.
Because of the importance of
residential asthma triggers, many
Healthy Homes Demonstration Program
applicants and grantees have included
asthma trigger control as a core
component of their projects. If you are
including the control of asthma triggers
as a core component of your Healthy
Homes Demonstration Program
application, you are encouraged to
review the findings of a systematic
review of 223 community-based asthma
intervention programs that was
sponsored by the U.S. Environmental
Protection Agency (EPA). This effort,
titled the Asthma Health Outcomes
Project (AHOP), resulted in the
identification of components that were
associated with the most effective
intervention programs (see: https://
www.alliesagainstasthma.net/AHOP).
Many of these program components are
likely to also be important for
maximizing the effectiveness of
programs that conduct other community
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health interventions as well. HUD also
encourages applicants with an asthma
intervention focus to join the EPAsponsored online peer to peer learning
network, ‘‘Communities in Action for
Asthma Friendly Environments
(CAAFE)’’, accessible from: https://
www.asthmacommunitynetwork.org/.
HUD’s authority for making funding
available under this NOFA is the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161).
B. Healthy Homes Initiative Goals
1. Develop and implement
demonstration projects that address
multiple housing-related problems
affecting the health of children and
other sensitive subgroups;
2. Achieve the Healthy Homes
Initiative’s Departmental Strategic Goal
objective of reducing allergen levels in
5,000 units by 2011, and
correspondingly, reducing asthmatic
episodes for 3,000 children living in
those units;
3. Mobilize public and private
resources, involving cooperation among
all levels of government, the private
sector, and grassroots community-based,
nonprofit organizations, including faithbased organizations, to develop the most
promising, cost-effective methods for
identifying and controlling housingrelated environmental health and safety
hazards;
4. Build local capacity to operate
sustainable programs that will prevent
and control housing-related
environmental health and safety hazards
in low- and very low-income residences
when HUD funding is exhausted; and
5. Affirmatively further fair housing
and environmental justice. Applicants
should review the General Section at
III.C.4.b for information on what
comprises the duty to affirmatively
further fair housing. HUD also
encourages applicants to undertake
specific activities that will assist the
Department in implementing its Policy
Priorities. HUD’s fiscal year 2008 Policy
Priorities are discussed in the General
Section of the SuperNOFA.
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C. Healthy Homes Demonstration
Program Objectives:
The major objectives of the Healthy
Homes Demonstration Program include
the following:
1. Identify and remediate priority
health hazards in high risk target
housing where environmental
conditions may contribute to a child’s
illness or risk of injury;
2. Support public education and
outreach that furthers the goal of
protecting children and other vulnerable
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populations from environmentally
induced illnesses;
3. Develop a professional workforce
that is trained in healthy homes
principles;
4. Evaluate the efficacy of healthy
homes program activities and facilitate
the dissemination of findings, with a
focus on evidence-based best practices;
5. Increase public awareness of
housing related environmental health
and safety hazards that threaten the
health of children and other vulnerable
populations;
6. Further the principles of
environmental justice and fair housing
by increasing the availability of safe,
low income housing.
II. Award Information
A. Funding Available
Approximately $4,375,000 in fiscal
year 2008 and prior year funds are
available for Healthy Homes
Demonstration cooperative agreements.
HUD anticipates that approximately
four to five cooperative agreements will
be awarded, for a maximum of $875,000
each for the entire period of
performance.
Applicants may wish to review
currently funded grants on the Healthy
Homes Web site at: https://www.hud.gov/
offices/lead/hhi/index.cfm.
B. Anticipated Start Date and Period of
Performance for New Cooperative
Agreements
1. The start date for new cooperative
agreements is expected to be no later
than November 1, 2008, with a period
of performance not to exceed 36
months. Applicants are encouraged to
plan projects with shorter
implementation periods than 36
months, considering the possibility that
issues may arise that could cause
delays. For planning purposes,
applicants need to include adequate
time for start up activities such as the
Institutional Review Board (IRB)
approval process, recruitment of project
participants, fulfillment of
environmental requirements, and
development of new methods (e.g.,
survey forms, database, etc) within this
period of performance. Because delays
have been associated with obtaining IRB
approval, achieving participant
recruitment targets, and coordinating
the activities of project partners, HUD
encourages applicants to consider these
issues in particular and to involve all
partners in pre-planning processes.
When multiple organizations are
collaborating on a proposed project and
each has an IRB approval requirement,
this can lead to significant delays. In
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such situations HUD strongly encourage
grantees to work with their partners to
investigate other options such as
designating a primary IRB for the
project. For further guidance on this
topic, see the Office for Human
Research Protections (OHRP) Web site
at: https://www.hhs.gov/ohrp.
2. If approved, grantees are eligible to
receive a single period of performance
extension of up to 12 months in
accordance with 24 CFR 85.24(e)(2) or
85.30(d)(2), as applicable, and the
OHHLHC Program Guide.
C. Type of Award Instrument
Awards will be made as cooperative
agreements. Anticipated substantial
involvement by HUD staff for
cooperative agreements may include,
but will not be limited to:
1. Review and suggestion of
amendments to the project design,
including: project objectives; project
implementation plan; data collection
methods; and project evaluation;
2. Review and provision of technical
recommendations in response to
quarterly progress reports (e.g.,
amendments to project design based on
preliminary results); and
3. Review and provision of technical
recommendations on the final report,
journal articles, or other project-related
reports or publications.
III. Eligibility Information
A. Eligible Applicants
Eligible applicants include not-forprofit institutions and for-profit firms,
state and local governments, housing
authorities, federally-recognized Indian
Tribes, and colleges and universities
located in the United States. For-profit
firms are not allowed to make a profit
from the project. Individuals are not
eligible to apply.
B. Cost Sharing or Matching
Cost sharing or matching is not
required. In rating your application,
however, HUD will award a higher score
under Rating Factor 4 if you provide
documentation of commitments for
significant leveraging.
C. Other
1. Threshold Requirements
Applicable to all Applicants under the
SuperNOFA. As an applicant, you must
meet all the threshold requirements
described in the General Section of the
SuperNOFA. Applications that do not
address the threshold items will not be
reviewed. Cooperative agreements will
be awarded on a competitive basis
following evaluation of all proposals
according to the rating factors described
in this NOFA. A minimum score of 75
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points is required for consideration for
award. The maximum score that can be
attained is 100 points for the narrative
responses plus an additional 2 bonus
points for any activities proposed to be
located in a Renewal Communities/
Empowerment Zone/Enterprise
Community (RC/EZ/EC–II
communities). In order to receive the
bonus points, Form 2990 must be
completed and signed by the
appropriate official of the RC/EZ/EC–II.
2. Eligible Costs and Activities. The
allowable costs under this grant
program per 24 CFR 85.22 or 24 CFR
84.27 include: (1) Direct costs (as
defined below, must be tracked
separately), (2) indirect costs, and (3)
administrative costs. Explanations of
costs are provided in applicable OMB
Circulars (A–21—Cost Principles for
Educational Institutions, A–87—Cost
Principles for State, Local, and Indian
Tribal Governments, or A–122—Cost
Principles for Nonprofit Organizations)
that can be accessed at the White House
Web site, https://www.whitehouse.gov/
omb/circulars/. Because the
development and evaluation of effective
methods for assessing and remediating
housing-related hazards is the principal
focus of the Healthy Homes
Demonstration Program, awardees must
expend at least 65 percent of grant funds
on direct remediations and related
activities in the home. The following
kinds of activities can be included in
the 65% expenditure:
a. Development of appropriately
scaled, flexible, cost-effective and
efficient assessment and intervention
strategies that take into account the
range of unhealthy conditions
encountered in housing and maximizes
the number of housing units that receive
remediations.
b. Development of cost-effective
protocols for identifying homes that are
candidates for remediations, identifying
environmental health and safety hazards
in these homes, and screening out
homes where structural or other factors,
including cost issues, make
remediations impractical.
c. Conducting sampling and analysis
for lead, allergens, carbon monoxide
and/or other housing-related
environmental health and safety hazards
as appropriate, following established
protocols and procedures when
possible. A laboratory recognized by the
U.S. Environmental Protection Agency’s
(EPA’s) National Lead Laboratory
Accreditation Program (NLLAP) must
analyze paint, soil or dust samples
related to lead-based paint. Samples to
be analyzed for mold should be
submitted to a laboratory accredited in
the Environmental Microbiological
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Laboratory Accreditation Program
(EMLAP), administered by the
American Industrial Hygiene
Association (AIHA).
d. Remediating existing residential
environmental health and safety hazards
and addressing conditions that could
cause these hazards to recur.
e. Undertaking rehabilitation
activities to effectively control housing
deficiencies that are required for
remediating environmental health and
safety hazards in the unit. Funds under
this program may only be used to
address lead-based paint hazards at the
de minimis level (see 24 CFR
35.1350(d)). These lead hazard
evaluation and/or control activities may
not be a principal focus of the
cooperative agreement. (Lead hazard
evaluation and control activities are
carried out under HUD’s Lead-Based
Paint Hazard Control Grant Program,
Lead Hazard Reduction Demonstration
Grant Program, and Operation Lead
Elimination Action Program.) For
information about conducting
remediation of de minimis amounts of
lead-based paint hazards, refer to the
HUD Guidelines for the Evaluation and
Control of Lead-Based Paint Hazards in
Housing (HUD Guidelines). The HUD
Guidelines and/or applicable
regulations may be downloaded from
HUD’s Web site at https://www.hud.gov/
offices/lead/lbp/hudguidelines/
index.cfm.
f. Environmental sampling and
medical testing to protect the health of
the remediation workers, supervisors,
and contractors, unless reimbursable
from another source.
g. Carrying out necessary
architectural, engineering and work
specification development and other
construction management services.
h. Carrying out temporary relocation
of families and individuals while the
remediation is conducted and until the
time the affected unit receives clearance
for re-occupancy. See III.C.4.e, Real
Property Acquisition and Relocation, of
the General Section of the SuperNOFA,
and Section VI.B.4 of this NOFA for a
discussion of regulations that apply
when relocating families.
i. Providing training on Healthy
Homes practices to homeowners,
renters, landlords, painters, remodelers,
and housing maintenance staff working
in low-or very low-income housing.
j. Providing cleaning supplies for
hazard remediation to grassroots
community-based nonprofit
organizations, including faith-based
organizations, for use by homeowners
and tenants in low-income housing, or
providing these supplies to homeowners
and tenants directly. (See the General
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27199
Section of the SuperNOFA for more
information about grassroots
community-based nonprofit
organizations, including faith-based
organizations.)
k. Providing reasonable incentives
(financial or other incentives, including,
but not limited to, coupons for video
rentals, coupons for groceries, stipends
for completion of surveys, child care,
cleaning kits, etc). These incentives are
subject to approval by HUD. Their
purpose is to encourage recruitment and
retention in the Healthy Homes
program, and participation in
educational and training activities and
other program-related functions.
l. Securing liability insurance for
housing-related environmental health
and safety hazard evaluation and
control activities. This is not considered
an administrative cost.
m. Supporting data collection,
analysis, and evaluation of project
activities. (As a condition of the receipt
of financial assistance under this NOFA,
all successful applicants will be
required to cooperate with HUD staff
and contractors who are performing
HUD-funded research and evaluation
studies.)
n. Development of methodologies for
evaluating the effectiveness of
remediations on the health of the
resident or program participant. HUD
believes health outcomes, particularly
the reduction in asthmatic episodes or
injuries, are an important component of
projects funded through this NOFA and
wants to assess how Healthy Homes
remediations affect the health of the
population being served relative to the
population at large.
3. Other Direct Costs
a. Education and outreach that
furthers the goal of protecting children
from environmentally induced illnesses,
including:
(1) Targeting specific communities
which include low-or very low-income
families, pregnant women, children,
persons with disabilities, and other
audiences such as homeowners,
landlords, health care providers,
residential construction contractors,
maintenance personnel, housing
inspectors, real estate professionals or
home buyers;
(2) Conducting community education
programs on housing-related
environmental health and safety
hazards. Materials should be available
in alternative formats for persons with
disabilities including Braille, audio,
large type, upon request, and in
languages other than English that are
common in the community, consistent
with HUD’s published ‘‘Limited English
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Proficiency (LEP) Recipient Guidance’’
(see https://www.hud.gov/offices/fheo/
promotingfh/lep.cfm);
(3) Development of local capacity for
target groups to operate sustainable
programs to prevent and control
housing-related environmental health
and safety hazards and to sustain
Healthy Homes programs beyond the
life of the award period.
4. Program Requirements. In addition
to the program requirements in the
General Section of the SuperNOFA,
applicants must also meet the following
program requirements:
a. Institutional Review Board (IRB)
Approval. This requirement is discussed
in detail in Section V, Rating Factor 3.
b. HIPAA Authorization. This
requirement is discussed in detail in
Section V, Rating Factor 3.
c. Community Involvement.
Applicants must incorporate meaningful
community involvement into any
program that requires a significant level
of interaction with a community
(including projects being conducted
within occupied dwellings or that
involve surveys of community
residents). This requirement is further
discussed under Section V, Rating
Factor 3.
d. Program Performance. Awardees
shall take all reasonable steps to
accomplish all healthy homes activities
within the approved period of
performance. HUD will closely monitor
the awardee’s performance with
particular attention to completion of
specified activities, deliverables and
milestones, and number of units
proposed to be assessed or to receive
remediation.
e. Lead Hazard Control Activities. All
lead hazard control activities must be
conducted in compliance with HUD’s
Lead Safe Housing Rule, 24 CFR part 35,
subparts B–R. Grantees must also
comply with any additional
requirements in effect under a state or
Native American Tribal Lead-Based
Paint Training and Certification
Program that has been authorized by the
EPA pursuant to 40 CFR 745.320. See
Section III.C.2.e regarding lead hazard
control activity limitations.
f. Compliance with the Lead
Disclosure Rule. All lead-based paint
and lead-based paint hazard test and
hazard reduction results must be
provided to the owner of the unit, with
a statement describing the owner’s legal
duty to disclose the results to tenants
(before initial leasing, or before lease
renewal with changes) and buyers
(before sale) if the housing was
constructed before 1978 (24 CFR part
35, subpart A). Disclosure of other
identified housing-related
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environmental health and safety hazards
to the owner of the unit, for purposes of
remediation, is encouraged but not
required unless disclosure is required
by Federal, state or local regulation.
g. Integrated Pest Management. All
pest control activities shall incorporate
the principles and methods of integrated
pest management (IPM). In technical
terms, IPM is the coordinated use of
pest and environmental information
with available pest control methods to
prevent unacceptable levels of pest
damage by the most economical means
and with the least possible hazard to
people, property, and the environment.
The IPM approach emphasizes a
targeted use of pesticides that limits the
possibility of human exposure (e.g., as
opposed to broadcast applications) and
includes interventions based on the
behavior of the target pest (e.g.,
preventing access to food or water). One
source for information on IPM is
Environmental Health Watch; you can
download information from its Web site:
https://www.ehw.org/Asthma/
ASTH_Cockroach_Control.htm. Other
IPM resources are provided in
Appendix C.
h. Dust Sampling Protocol. Collection
of settled dust samples for
environmental allergen analysis (e.g.,
cockroach, dust mite) must follow
HUD’s standard dust sampling protocol,
which is posted on the OHHLHC Web
site under ‘‘Grantee Resources’’ at:
https://www.hud.gov/offices/lead/hhi/
hhd.cfm. If you choose to use a different
protocol, you must provide a strong
justification to HUD.
i. Hazardous Waste Disposal.
Awardees must follow procedures for
hazardous waste disposal as required by
the EPA (e.g., 40 CFR parts 61, 260–282,
300–374, and/or 700–799, as
applicable), the Department of
Transportation (e.g., 49 CFR parts 171–
177), and/or appropriate state or local
regulatory agencies.
j. Worker Protection Procedures.
Awardees must comply with the
procedures for worker protection
established in the HUD Guidelines as
well as the requirements of OSHA, (e.g.,
29 CFR part 1910 and/or 1926), as
applicable, or the state or local
occupational safety and health
regulations, whichever are more
stringent.
k. Written Policies and Procedures.
You must have written policies and
procedures for all phases of
interventions, including recruitment,
enrollment, participant prioritization,
unit assessment, development of
specifications, remediations, training,
financing, occupant relocation,
independent project inspection, and
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lead clearance testing. You should
document how you will address mold,
carbon monoxide or other hazards, as
applicable. You and your
subcontractors, sub-recipients, and their
contractors must comply with these
policies and procedures.
l. Data Collection and Provision. You
must collect, maintain, and provide to
HUD the data necessary to document
the various approaches used to evaluate
and control housing-related
environmental health and safety
hazards, including assessment and
remediation methods, building
conditions, medical and familial
information (with confidentiality of
individually-identifiable information
ensured) in order to determine the
effectiveness and relative cost of these
methods.
m. Evaluation. You must develop an
evaluation protocol in order to
document the findings of your program.
You may use a qualified individual or
individuals associated with your
program or other evaluators/researchers
(e.g., from a local university) to develop
the protocol and conduct the evaluation.
HUD strongly encourages grantees to
publish evaluation results in a scientific
or professional journal to facilitate the
distribution of project findings.
n. Section 3 Employment
Opportunities. Recipients of assistance
in the Healthy Homes Demonstration
Program must comply with Section 3 of
the Housing and Urban Development
Act of 1968, 12 U.S.C. 1701u (Economic
Opportunities for Low- and Very-LowIncome Persons in Connection with
Assisted Projects) and the HUD
regulations at 24 CFR part 135,
including the reporting requirements of
subpart E. See Section V, Rating Factor
3, for recommendations for
implementing Section 3 Employment
Opportunities.
o. Requirements for peer review of
scientific data in accordance with the
Office of Management and Budget
(OMB) Information Quality Guidelines.
All HUD-sponsored research is subject
to the OMB Final Information Quality
Bulletin for Peer Review (70 FR 2664–
2667, January, 2005) prior to its public
dissemination. In accordance with
Paragraph II.2 of the Bulletin, HUD will
not need further peer review conducted
on information that has already been
subjected to adequate peer review.
4. DUNS Requirement. Refer to the
General Section of the SuperNOFA for
information regarding the DUNS
requirement.
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IV. Application and Submission
Information
A. Web Address To Access an
Application Package
Copies of this published NOFA and
application forms for this program may
be downloaded from the Grants.gov
Web site at https://www.grants.gov/
applicants/apply_for_grants.jsp. If you
have difficulty accessing the
information you may call the Grants.gov
helpline toll-free at (800) 518–GRANTS
(4726) or e-mail support@grants.gov.
Helpline customer representatives will
assist you in accessing the information.
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B. Content and Form of Application
Submission
The following section provides
instructions on the items to be
submitted as part of the application. See
the General Section of the SuperNOFA
for instructions for submitting third
party documents and electronic files.
1. An abstract describing the goals
and objectives of your proposed
program (2 page limit, single-spaced, 12
point, standard font, at least 3/4-inch
margins) must be included in the
proposal. The abstract should include
the title of your proposed project,
amount of funding requested from HUD,
amount of funding leveraged, period of
performance, a short summary of the
proposed project and the mailing
address, e-mail address, telephone and
fax numbers of the principal contact
person for the primary entity.
Information contained in the abstract
will not be considered in the evaluation
and scoring of your application. Any
information you wish considered
should be provided under the
appropriate rating factor. The abstract
will not be included in the 25 page limit
of the application.
2. A narrative statement addressing
the rating factors for award must be
included. You should number the pages
of your narrative statement, and identify
the rating factor to which the narrative
is responding (for example, Factor 1,
Capacity of the Applicant, etc.). You are
strongly advised to use the format of the
NOFA as an outline for discussion of
your rating factors. The overall response
to the rating factors must not exceed a
total of 25 pages including all rating
factors (single-sided, single-spaced, 12
point standard font, at least 3/4-inch
margins). Any pages in excess of this
limit will not be read. Application
packages without a narrative statement
addressing the rating factors will not be
reviewed or considered for funding. You
should carefully review each narrative
attached to the electronic application to
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make sure that you have attached the
correct file and not an incomplete one.
3. The score for each rating factor will
be based on the content of the narrative
submitted for each rating factor,
supplemented by materials referenced
and discussed in that portion of your
narrative statement. Information relative
to a given rating factor must be
contained in the narrative for that rating
factor. If it is found in another rating
factor, it will not be considered. In
addition, supplemental material that is
not referenced and discussed within the
narrative statement will not be credited
towards your rating factor responses.
4. The position descriptions and
resumes, if available, of your project
director and project manager and up to
three additional key personnel (in
accordance with Rating Factor 1) shall
not exceed 3 pages each (single-spaced,
12-point standard font, with at least 3/
4 inch margins). These resumes or
position descriptions will not be
counted toward the 25-page limit.
5. An organizational chart for the
proposed Healthy Homes Demonstration
Project (not the sponsoring organization)
that shows the relationship between the
primary entity and partners, subcontractors, etc.
6. Any attachments, materials,
references, or other relevant information
that directly supports the narrative may
be included as an Appendix and must
not exceed 20 pages for your entire
application. Any pages in excess of this
limit will not be read. See the General
Section of the SuperNOFA for
instructions for submitting third party
documents or material not readily
available in electronic format.
7. A detailed budget narrative
(maximum 4 pages) with supporting
justification for all budget categories of
your funding request, in accordance
with Rating Factor 3, Section V.A.2.c(4).
This budget narrative will not be
counted towards the 25-page limit of the
application. In completing the budget
forms and justification, you should
address the following elements:
a. Direct Labor costs should include
all full- and part-time staff required for
the planning and implementation
phases of the project. These costs
should be based on full-time equivalent
(FTE) or hours per year (hours/year).
(One FTE equals 2,080 hours/year.)
b. You should budget for one trip
annually for two people for meetings at
HUD Headquarters in Washington, DC,
assuming a 2–3 day stay per trip
depending upon your location.
c. A separate budget proposal should
be provided for any sub-recipients
receiving more than 10 percent of the
total federal budget request.
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d. You should be prepared to provide
supporting documentation for salaries
and prices of materials and equipment,
upon request.
e. Organizations that have a federally
negotiated indirect cost rate should use
that rate and the appropriate base.
Organizations that do not have a
federally negotiated rate schedule must
obtain a rate from their cognizant
agency; otherwise the organization will
be required to obtain a negotiated rate
through HUD.
f. You should submit a copy of the
negotiated rate agreements for fringe
benefits and indirect costs, if applicable,
as an attachment to the budget sheets.
This documentation will be verified
during award negotiations.
8. Applicants are encouraged to use
the following checklist to ensure that all
required materials have been prepared
and submitted. You are not required to
submit this checklist with your
application.
Checklist for Healthy Homes
Demonstration Program Applicants
a. Applicant Abstract (limited to 2
pages).
b. Rating Factor Responses (Total
narrative response limited to 25 pages.
Rating Factor tables (Forms HUD–
96012, 96016, 96015 and 96010) do not
count toward the 25-page limit.).
(1) Capacity of the Applicant and
Relevant Organizational Experience—
Form HUD–96012.
(2) Need/Extent of the Problem—Form
HUD–96016.
(3) Soundness of Approach.
(4) Leveraging Resources—Form
HUD–96015.
(5) Achieving Results and Program
Evaluation—Form HUD–96010
(Program Outcome Logic Model).
c. Required materials in response to
rating factors (does not count towards
25-page limit).
(1) Form SF 424, ‘‘Application for
Federal Assistance’’ .
(2) Form HUD–424–CBW, ‘‘Grant
Application Detailed Budget
Worksheet’’.
(3) Form SF–424 Supplement (SF–424
SUPP), ‘‘Survey on Ensuring Equal
Opportunities for Applicants’’ (Faith
Based EEO Survey on Grants.gov), (to be
completed by private nonprofit
organizations only).
(4) Form SF–LLL, ‘‘Disclosure of
Lobbying Activities’’ (if applicable).
(5) Form HUD–2880, ‘‘Applicant/
Recipient Disclosure/Update Report’’
(HUD Applicant Recipient Disclosure
Report on Grants.gov).
(6) Form HUD–2990, ‘‘Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan’’, signed by the
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authorized representative of the RC/EZ/
EC–II (if applicable).
(7) Form HUD–27300, ‘‘Questionnaire
for HUD’s Removal of Regulatory
Barriers’’ (HUD Communities Initiative
Form on Grants.gov) (required only if
applicant is seeking points regarding
removal of regulatory barriers.).
(8) Form HUD–96011, ‘‘Third Party
Documentation Facsimile Transmittal’’
(Facsimile Transmittal Form on
Grants.gov). This is to be used as the
cover page for faxing third party
information for electronic applications
only. See the General Section of the
SuperNOFA.
(9) Resumes of Project Director,
Project Manager and up to 3 Key
Personnel (limited to 3 pages per
resume).
(10) Position Descriptions for Key
Personnel to be hired (limited to 1 page
per description).
(11) Organizational Chart.
(12) Letters of Commitment (if
applicable).
(13) Form HUD–2994A,—‘‘You are
Our Client! Grant Applicant Survey’’
(Optional).
d. Optional material in support of the
Rating Factors (20-page limit)
C. Submission Dates and Times:
Electronic applications must be received
and validated by Grants.gov on or before
11:59:59 p.m. eastern time on the
application submission date. Refer to
the General Section of the SuperNOFA
for submission requirements. Materials
associated with your electronic
application submitted by facsimile
transmission must also be received by
11:59:59 p.m. eastern time on the
application submission date. See
Sections IV.B and IV.F of the General
Section of the SuperNOFA for
additional information on the electronic
process and how to request a waiver
from this requirement, if necessary.
D. Intergovernmental Review: Not
required for this submission.
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E. Funding Restrictions
1. Administrative Costs. There is a 10
percent maximum allowance for
administrative costs. Detailed
explanations of administrative costs are
provided in applicable OMB Circulars
(A–21—Cost Principles for Educational
Institutions, A–87—Cost Principles for
State, Local and Indian Tribal
Governments, or A–122—Cost
Principles for Nonprofit Organizations)
that can be accessed at the White House
Web site, https://www.whitehouse.gov/
omb/circulars/.
2. Purchase of Real Property is not
permitted.
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3. Purchase or lease of equipment
having a per-unit cost in excess of
$5,000 is not permitted, unless prior
written approval is obtained from HUD.
4. Medical costs are not permitted
(except for medical testing to protect the
health of the intervention workers,
supervisors, and contractors, if not
reimbursable from another source).
5. For-profit organizations cannot
receive a fee or profit.
6. Applicants must comply with the
Coastal Barrier Resources Act (16 U.S.C.
3501).
7. You may not use grant funds for
hazard control of a building or
manufactured home that is located in an
area identified by the Federal
Emergency Management Agency
(FEMA) under the Flood Disaster
Protection Act of 1973 (42 U.S.C. 4001–
4128) as having special flood hazards
unless:
a. The community in which the area
is situated is participating in the
National Flood Insurance Program in
accordance with the applicable
regulations (44 CFR parts 59–79), or less
than a year has passed since FEMA
notification regarding these hazards;
and
b. Where the community is
participating in the National Flood
Insurance Program, flood insurance on
the property is obtained in accordance
with Section 102(a) of the Flood
Disaster Protection Act (42 U.S.C.
4012a(a)). You are responsible for
assuring that flood insurance is obtained
and maintained for the appropriate
amount and term.
F. Other Submission Requirements:
HUD requires applicants to submit
applications electronically through
https://www.grants.gov unless you
request and are granted a waiver to the
electronic submission requirements. See
the General Section of the SuperNOFA.
Applicants should submit their waiver
requests in writing by e-mail. Waiver
requests must be submitted no later than
15 days prior to the application
deadline date and should be submitted
to Jonnette Hawkins, Director, Program
Management and Assurance Division,
Office of Healthy Homes and Lead
Hazard Control, at
Jonnette.G.Hawkins@hud.gov. If granted
a waiver, the notification will provide
instructions on where to submit the
application and how many copies are
required. HUD will not accept a paper
application without a waiver being
granted. If you receive a waiver of the
electronic application submission
requirement, your application must be
received by HUD no later than 11:59:59
PM on the application deadline date.
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V. Application Review Information
A. Criteria
1. Rating and Ranking. Applications
that meet all of the threshold
requirements will be eligible to be
scored and ranked, based on the total
number of points allocated for each of
the rating factors described in Section
V.A.2 of this NOFA. Your application
must receive a total score of at least 75
points to be considered for funding.
Each of the five factors is weighted as
indicated by the number of points that
are assigned to it. The maximum score
that can be attained is 100 points for the
narrative responses, plus an additional
2 bonus points for activities carried out
in a RC/EZ/EC–II. Applicants should be
certain that each of these factors is
clearly and comprehensively addressed
in the project description and
accompanying materials.
HUD will not review any applications
with a request for federal funding that
exceeds the maximum amount specified
in this NOFA.
2. Rating Factors. The factors for
rating and ranking applicants, and
maximum points for each factor, are
provided below. Applicants should be
certain that these factors are adequately
addressed in the narrative responses to
the rating factors and in the
accompanying materials. Applicants are
required to submit an eLogic Model in
conjunction with the response to Rating
Factor 5. The Logic Model is developed
using a form which can be downloaded
at the Grants.gov Web site. It is
important that the Logic Model is
consistent with the project narrative.
a. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Experience (15 Points)
This factor addresses your
organizational capacity, as well as that
of your partner organizations, to
successfully implement your proposed
activities in a timely manner. The rating
of your program includes any grassroots
community-based nonprofit
organizations firmly committed to your
project, including faith-based
organizations, sub-contractors,
consultants, sub-recipients, and
members of consortia. HUD strongly
encourages the formation and
development of consortia to increase the
effectiveness of your Healthy Homes
project. Applicants are encouraged to
partner, fund, or sub-contract with
grassroots community-based nonprofit
organizations, including faith-based
organizations, to carry out program
activities. If these partnerships are
proposed, applicants will receive higher
rating points as specified in the General
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Section of the SuperNOFA. Applicants
should note in their Rating Factor 1
narrative whether they are submitting
multiple applications to OHHLHC, and,
if so, the percentage commitment of staff
for each application. In rating this
factor, HUD will consider the three
items listed below.
(1) Capacity and Qualifications of Key
and Supporting Personnel (6 points).
Describe your recent, relevant, and
successfully demonstrated experience in
undertaking eligible program activities.
Describe the knowledge and experience
of the proposed overall project director
and day-to-day project manager in
planning and managing large and
complex interdisciplinary programs,
especially those involving housing,
public health, or environmental
programs. Include information on your
project support staff, their experience
with housing and health programs,
percentage commitment to the project,
and position titles. Describe how other
principal components of your
organization will participate in, or
support, your project. The day-to-day
project manager’s time commitment
should be at least 50 percent and you
should clearly indicate the project
director’s time commitment and
describe why it is appropriate for the
project. HUD will evaluate these
percentages and determine if there is
adequate project oversight. Resumes of
up to 3 pages each for up to three key
personnel, in addition to the project
director and project manager, and a
clearly delineated organizational chart
for the proposed project (including all
partner organizations), must be included
in your application submission. Position
descriptions or job announcements
(including salary range, percent of time
commitment, percentage of time
covered by cooperative agreement
funds) for unfilled positions, should be
included for any key positions that are
currently vacant or contingent upon an
award. Successful applicants must hire
all key staff positions identified in the
proposal as vacant or required in the
award agreement within 120 days of
award. Please do not include the Social
Security Numbers (SSN) of any staff
members.
(2) Qualifications of Partner
Organizations and Contractors (4
points). Include names and descriptions
of the experience and qualifications of
partner organizations and contractors. If
partners are grassroots communitybased, non-profit organizations,
including faith-based organizations,
include documentation demonstrating
their grassroots community-based
status, such as organizational profile,
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budget. (Lengthy documents are not
required; face pages or extracted
relevant text is adequate.)
(3) Past Performance of the
Organization (5 points). This section
refers to applicants who have any prior
experience in another Healthy Homes or
Lead Hazard Control grant, another
grant related to environmental health
and safety issues, or other experience in
a similar program. If your organization
is an existing Healthy Homes grantee, or
if you received previous Healthy Homes
Demonstration Program funding,
provide your grant number(s) and HUD
will review the information it has
regarding your current and/or prior
performance. If you received funding for
a related grant from another agency or
organization, provide details about the
nature of the project, the funding
agency, and your performance, relative
to performance measures and the
achievement of desired outcomes. You
must complete and submit the Factor 1,
Table 1, Form HUD–96012, which can
be downloaded with your application at
https://www.grants.gov/applicants/
apply_for_grants.jsp, to support
narrative information.
b. Rating Factor 2: Need/Extent of the
Problem (14 Points)
This factor addresses housing-related
environmental health and safety hazards
(including, but not limited to, mold,
allergens, lead-based paint hazards,
carbon monoxide, pesticides, home
safety hazards) in your target area(s) that
impact on your targeted group(s), in
order to demonstrate the need for your
proposed project activities.
(1) Target Area for Proposed Activities
(8 points). Specifically identify a target
area for your proposed activities.
Document the critical level of need for
your proposed activities in this target
area by providing relevant data
identifying needs of area residents,
especially those who are members of
groups that are traditionally
underserved or have special needs. If
data are not available for your specific
target area, indicate this (describe your
efforts in documenting that data are not
available) and provide data for the most
relevant geographic area for which they
are available and explain their relevance
for your target area. Points will be
awarded under this subfactor based on
the following data.
(a) Economic and demographic data (4
points), including poverty and
unemployment rates and the number
and percentage of low- and very-lowincome families with incomes less than
50 percent and 80 percent of the area
median income (AMI), respectively, as
determined by HUD, for the area.
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Statistics that describe low- and verylow-income families are available at
https://factfinder.census.gov/home/saff/
main.html?_lang=en. Applicants should
also consult local data sources, such as
city governments, for target area data.
(b) The age and condition of housing
(4 points). In responding, provide data
available in your jurisdiction’s currently
approved Consolidated Plan, the
Analysis of Impediments to Fair
Housing Choice (AI) or Indian Housing
Plan, or derived from current census
data or from other sources of
comparable quality. Information of
interest includes, for example, the age of
housing, the frequency of code
violations and other indicators of
housing quality, and a description of
recent events such as flooding or other
disasters (if such data are relevant/
available).
(2) Link to Housing-related Health
and Safety Hazards (6 points). Your
documentation should summarize
available data linking housing-based
environmental health and safety hazards
to disease or injuries to children,
especially in low- and very low-income
families, in your target area. Data that
might be used to demonstrate need
include statistics for your target area
that present rates of childhood illnesses
(including asthma, elevated blood-lead
levels) or injuries (falls, burns) among
children that could be caused or
exacerbated by exposure to conditions
in the home environment. You must
complete and submit the Factor 2 Table,
Form HUD–96016, posted at https://
www.grants.gov/applicants/
apply_for_grants.jsp.
c. Rating Factor 3: Soundness of
Approach (50 Points)
(1) Approach for Implementing the
Project (33 points). HUD would like to
be able to compare results achieved by
Healthy Homes Demonstration projects
and, to that end, would like to see
standard approaches which would lead
to comparable outcomes and
performance measures. In HUD’s
experience, grantees have identified
effective approaches to remediate a
number of frequently identified
housing/health hazards. You are
encouraged to employ these or similar
approaches as you develop your project
plan. For further guidance, see
Appendix C (Resources for Designing
and Implementing Healthy Homes
Demonstration Projects).
(a) Project Plan (5 Points). Describe
your approach to implementing your
proposed project. In particular describe
the methods that will be used to identify
and control housing-related
environmental health and safety hazards
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and to achieve the desired
improvements in the health of the
families you serve. Include summary
information about the estimated
numbers of clients to be contacted,
clients to be enrolled, units to be
assessed, units to receive remediations,
and individuals or groups that will be
reached through education or outreach
activities. You are expected to
document environmental outputs (e.g.,
reduction in allergen levels) and health
outcome measures, such as reduction in
asthmatic episodes, pediatric asthma
hospitalizations, emergency room visits
for asthma, falls, burns, etc. These
outputs and outcomes are critical to
achieving the Healthy Homes Initiative
Departmental Goal of reducing allergen
levels in 5,000 units, and
correspondingly reducing asthmatic
episodes for 3,000 children living in
these units by 2011. To facilitate the
comparability of data across programs,
you are strongly urged to use
standardized data collection
instruments, such as those listed in
Appendix C. The use of standardized
instruments facilitates your and HUD’s
ability to compile meaningful statistics
and to compare results between
programs.
(b) Community Involvement (2
points). If you are proposing to conduct
a project that includes a significant level
of community interaction (e.g., resident
recruitment, home-based assessment
and remediations, data collection,
environmental sampling in residences)
describe your plan for meaningful
involvement of the target community in
your proposed project. There are many
different approaches for involving the
community in the conception, design,
and implementation of a project and the
subsequent dissemination of findings.
Examples include, but are not limited
to, establishing a structured approach to
obtain community input and feedback
(such as involving a community
advisory board), including one or more
community-based organizations as
program partners, training and
employing community residents to
recruit program participants and collect
data, and enlisting the community in
the dissemination of findings and
translation of results into improved
policies and/or practices. A discussion
of community involvement in research
involving housing-related health
hazards can be found in Chapter 5 of the
Institute of Medicine publication titled
‘‘Ethical Considerations for Research on
Housing-Related Health Hazards
Involving Children,’’ at https://
www.iom.edu/cms/12552/26004/
29871.aspx. You should identify the
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community that is most relevant to your
particular project and discuss your
proposed approach to community
involvement and why it will make a
meaningful contribution to your project
and to the community.
(c) Institutional Review Boards and
HIPAA (2 Points). In conformance with
the Common Rule (Federal Policy for
the Protection of Human Subjects,
codified by HUD at 24 CFR 60.101,
which incorporates the Department of
Health and Human Services (DHHS)
regulation at 45 CFR part 46), if your
project involves human subjects, your
organization must provide proof (e.g., a
letter signed by an appropriate official)
that the project has been reviewed and
approved by an Institutional Review
Board before you can initiate activities
that require IRB approval. You must
also provide the number for your
organization’s assurance (i.e., an
‘‘institutional assurance’’) that has been
approved by the DHHS’s Office for
Human Research Protections (OHRP).
For additional information on what
constitutes human subject research
(please note that this is broadly defined)
or how to obtain an institutional
assurance see the OHRP Web site at
https://www.hhs.gov/ohrp/.
Although you do not have to provide
proof of IRB approval with your
application, you should address how
and when you will obtain such
approval. If appropriate, describe how
you will obtain informed consent (e.g.,
from the subjects, their parents or their
guardians, as applicable) and discuss
the steps you will take to help ensure
participants’ understanding of the
elements of informed consent, such as
the purposes, benefits and risks of the
project. Describe how this information
will be provided and how the consent
will be collected. For example, describe
your use of ‘‘plain language’’ forms,
flyers and verbal scripts, if applicable,
and how you plan to work with families
with Limited English Proficiency (LEP),
(as defined at
https://www.hud.gov/offices/fheo/
promotingfh/lep.cfm) or primary
languages other than English, and with
families, including persons with
disabilities. You must also comply with
the Health Insurance Portability and
Accountability Act of 1996 (HIPAA), if
relevant. The Privacy Rule of HIPAA
defines covered entities as those that
transmit health information
electronically (health care providers,
health plans, etc.). Only those entities
are required to protect that information
under HIPAA. (Other requirements for
confidentiality of personal data may
apply.) This may be accomplished by
obtaining authorization from the patient
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or parent, obtaining a waiver of
authorization from an IRB or HIPAA
Privacy Board, or de-identifying data.
You should identify whether your
proposal is subject to requirements of
the HIPAA Privacy Rule and, if so, how
you plan to address these requirements.
Additional information on HIPAA and
the Privacy Rule can be found at https://
www.hhs.gov/ocr/hipaa. Additional
information is also available at: https://
privacyruleandresearch.nih.gov/
authorization.asp.
(d) Staff and Partner Training and
Capacity Building (2 points). Provide
detailed information regarding how
program staff and, where applicable,
partnering organizations will be trained
in the disciplines needed to successfully
implement your project (e.g., resident
education, assessments, remediations
and project evaluation). Include an
outline of training curricula, a
description of qualifications of trainers,
and describe how individuals or groups
to be trained will be selected.
(e) Economic Opportunity (2 points).
To the greatest extent feasible, your
project should promote job training,
employment, and other economic
opportunities for low-income and
minority residents and businesses that
are owned by, and/or employ, lowincome and minority residents as
defined in 24 CFR 135.5. Describe how
you or your partners will comply with
Section 3 of the Housing and Urban
Development Act of 1968 (12 U.S.C.
1701u) and HUD’s implementing rules
at 24 CFR part 135 by:
(i) Providing training and
employment opportunities for low- and
very low-income persons living within
the target area, thus providing
opportunities for self-sufficiency,
particularly for persons enrolled in
welfare-to-work programs.
(ii) Purchasing goods and supplies, or
contracting for services from businesses
that are owned by, and/or employ, lowand very low-income persons living
within the target area. Information about
Section 3 requirements is available at:
https://www.hud.gov/offices/fheo/
section3/section3.cfm.
(f) Recruitment and Enrollment (6
Points).
(i) Describe your proposed methods to
reach high-risk groups and
communities, vulnerable populations
and traditionally underserved
populations by affirmatively furthering
fair housing, which would include, but
not be limited to: (A) Affirmative
marketing of the program to those least
likely to apply based on race, color, sex,
familial status, national origin, religion,
or disability (especially when persons in
these demographic groups are generally
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not served by the grassroots communitybased, nonprofit organizations,
including faith-based organizations or
other partner organizations); (B)
providing materials in alternative
formats for persons with disabilities;
providing materials in languages other
than English for individuals with
limited English proficiency and their
families; (C) assuring long-term
residency by families currently living in
the community; and (D) assuring that
priority for treated units go to those who
need the features (treatment) of the unit.
(ii) Describe how you will monitor
enrollment and recruitment status and
implement measures identified to
sustain enrollment and recruitment.
(iii) Discuss possible recruitment
problems, and the probability of
dropouts, and describe measures you
will perform to sustain recruitment and
enrollment, including over-recruitment
to account for drop-outs, and incentives
for sustainability of participants
throughout the period of performance of
the cooperative agreement.
(g) Unit Assessments and Medical
Referrals (3 Points).
(i) Describe how you will identify,
prioritize, and enroll units of housing in
which you will assess and perform
housing-based environmental health
and safety remediations, targeting lowand very low-income families with
young children and other sensitive
subgroups to the extent feasible.
(ii) Describe the assessment tools your
project will employ to evaluate and
establish baseline data for unit
condition, and the health of the
occupant(s). These tools include
questionnaires, visual assessment
protocols, and protocols for
environmental sampling and analysis.
(iii) If you are planning to conduct
dust sampling for allergen analyses as
part of your unit assessment plans, you
should judiciously select the allergens
that you will test for to avoid
unnecessary expenditures on data that
could be of little value. For example, it
is often not necessary to analyze
samples for dog or cat allergens because
their presence can be assumed based on
the presence of a pet. If possible, the
allergen(s) that are targeted should
reflect your knowledge of the housing
stock (e.g., cockroach infestation is
common in older, low income,
multifamily housing) and if known, the
sensitivities of the individual(s) in a
specific household.
(iv) Describe the process to be
followed for referring children for
medical case management, if applicable.
Describe the organizations that will be
involved in this process, their
knowledge of healthy homes issues, and
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their prior experience providing case
management to the target population(s).
(h) Remediations (7 Points).
(i) Describe your process for the
development of work specifications for
the selected physical remediations and
for identifying individuals (or
organizations) to develop the work
specifications. Include specifics about
the individual’s position or the
organizational role in your project.
(ii) Discuss efforts to incorporate costeffective methods to address multiple
housing-related environmental health
and safety hazards, and describe the
specific remediations you will employ
to control these hazards before children
are affected; and/or to control these
hazards in units where children have
already been treated for illnesses or
injuries associated with these hazards
(e.g., burns, lead poisoning, asthma).
Describe how you will track the costs of
remediations and provide information
about the strategy that you use to
confirm the efficacy of these
remediations.
(iii) Discuss your process to select and
obtain contractors for conducting
remediations in selected units and
provide details about the competitive
bidding process.
(iv) Discuss how you will assure that
the contractor will comply with all
applicable Federal, state and local
regulations.
(v) Describe your plan for the
relocation of occupants of units selected
for remediation, if temporary relocation
is necessary. Address the use of safe
houses and other housing arrangements,
storage of household goods, stipends,
incentives, etc., and the source of
funding for relocation.
(vi) If relocation is necessary for
occupants of rental units, describe your
plan for ensuring right of return and/or
first referral for occupants of these units.
(For further information, see Section
VI.B.4., below).
(i) Community Education, Outreach
and Capacity Building/Training (4
Points).
(i) Describe your proposed methods
for community and/or targeted
education and training. These should
include community awareness,
education, training, and outreach
programs that support your work plan
and are culturally sensitive and targeted
appropriately. Provide information
about specific educational/outreach
activities with quantitative data
(number of individuals to be reached,
etc.) and a description of the intended
audience (include plans for both
program participants and the
community at large).
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(ii) Discuss whether Healthy Homes
training programs will be expanded to
include non sub-grantee organizations,
such as public housing agencies,
Tribally Designated Housing Entities,
grassroots community-based or
nonprofit organizations, including faithbased organizations. If so, describe your
plan for doing this.
(2) Approach for Managing the Project
(5 points). Considering your project
goals and objectives, describe how you
will manage the project. Provide
information on the general management
approach including a management plan
that:
(a) Incorporates appropriate project
objectives, major tasks/activities,
responsible entities, performance goals,
and the process that you will utilize to
assign, track and monitor the
performance of major tasks and
activities. All major activities necessary
to complete the proposed project, such
as recruitment, unit assessment,
enrollment, remediation, training,
education and outreach, and project
evaluation, should be included.
(b) Provides a schedule of milestones
and deliverables for the completion of
major tasks and activities, and the
delivery of interim and final products.
(c) Discusses coordination with subrecipients, partners and staff. Document
how you propose to coordinate with and
monitor sub-contractors, including
frequency of meetings, on-site
inspections and submission of formal
monthly or quarterly reports. Discuss
your communication and coordination
with partners, including partner
responsibilities, meeting frequency, etc.
(3) Quality Assurance (QA) Activities
(2 Points). Successful Healthy Homes
Demonstration Program applicants that
are collecting housing, demographic,
medical or environmental data must
ensure the quality and integrity of the
data. Describe the elements of your
project that will integrate QA activities
into the project design and applicable
activities such as visual assessments,
environmental assessments and
questionnaires. Elements you may want
to describe include the use of quality
control samples. The awardee is also
required to submit quality control (QC)
samples of allergens in residential
household dust, provided by HUD to the
grantee at no cost, as blind samples in
the train of samples submitted for
laboratory analysis. For the purpose of
budgeting for laboratory analyses of
these samples, assume that 5 percent of
your total allergen dust samples will
consist of HUD-provided QC samples.
You should also discuss the use of
validated questionnaires and assessment
tools (see Appendix C), data collection,
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data management (e.g., ensuring the
accuracy of data entry), statistical
analysis, staff training and monitoring.
Your description will be evaluated
relative to its thoroughness, level of
detail, and appropriateness for ensuring
the validity and quality of the data. If
funded, you will be asked to develop a
brief Quality Assurance Plan that
incorporates these elements.
(4) Budget Justification (4 points).
Your proposed budget will be evaluated
for the extent to which it is reasonable,
clearly justified, and consistent with the
project management plan and intended
use of program funds. HUD is not
required to approve or fund all
proposed activities. Your detailed
budget should be submitted using Form
HUD–424-CBW. An electronic copy is
available at: https://www.grants.gov/
applicants/apply_for_grants.jsp. You
must thoroughly document and justify
all budget categories and costs and all
major tasks for yourself, sub-recipients,
partners, major subcontractors, joint
venture participants, or others
contributing resources to the project.
Provide an estimate of the average cost
of each remediation (material costs and
labor costs associated with installation)
and an estimate of total costs projected
per unit. Include a 4-page (maximum)
narrative that describes clearly and in
detail your budgeted costs for each
required program element (major task)
included in your overall plan. (At least
65 percent of the budget must be
expended for direct remediation (see
Section III: Eligibility Information, C,
Other, 2, Eligible Costs and Activities
for a discussion of activities which can
be included in the 65% expenditures).
Include a separate, detailed budget for
any sub-grantee proposed to receive
more than 10 percent of the total federal
budget request.
(5) HUD’s Departmental Policy
Priorities (6 Points). Indicate if, and
describe how, you will address any of
HUD’s Departmental policy priorities
(see General Section of the
SuperNOFA). You will receive points
for each of the applicable FY 2008
policy priorities that are adequately
addressed in your application and
incorporated into work plan activities
showing outputs and outcomes to a
maximum of six points. Policy priorities
that are applicable to the Healthy
Homes Demonstration NOFA are: (1)
Improving our Nation’s Communities
(focus on distressed communities); (2)
Providing Full and Equal Access to
Grassroots, Faith-Based and Other
Community Organizations in HUD
Program Implementation; (3)
Participation of Minority-Serving
Institutions in HUD Programs; (4)
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Removal of Regulatory Barriers to
Affordable Housing; and (5) Reducing
Energy Costs. Minority serving
institutions are defined by the
Department of Education and listed at
https://www.ed.gov/about/inits/list/
whhbcu/edlite-list.html. Only
institutions appearing on this list are
eligible for a point under Policy Priority
(3).
Each policy priority is worth one
point, except for policy priority (4),
Removal of Regulatory Barriers to
Affordable Housing, which is worth up
to 2 points. In order to earn the points,
applicant must submit the required
documentation as described in Form
HUD–27300 or may instead provide a
Web site address where the
documentation can be readily found.
d. Rating Factor 4: Leveraging Resources
(8 Points)
This factor addresses your ability to
secure other community resources (e.g.,
financing, supplies, and/or services)
that can be combined with HUD’s
resources to achieve project outcomes.
These community resources may be
contributions from organizations such
as the applicant, partners, or other
organizations not directly involved in
the project. Resources may also be
provided by state and local
governmental entities. Contributed
resources must be shown to be
specifically dedicated to and integrated
into supporting program activities.
While cost sharing or matching is not
required, HUD will award a higher score
under this rating factor if you provide
documentation of commitments for
significant leveraging. In assigning
points for this factor, HUD will consider
the significance of the leveraging in the
context of the amount of federal funds
you are requesting. Applicants
proposing to contribute resources
valued at 10% or more of the federal
funds requested will receive the most
points. Applicants should note that, if
they are submitting multiple proposals
to OHHLHC and are selected for
multiple awards, they may not use the
same resources for leveraging.
(1) HUD will consider the extent to
which you have developed partnerships
or consortia to secure additional
resources to increase the effectiveness of
your proposed project. Describe how
other organizations will participate in or
support your project. Resources may
include funding or in-kind
contributions (e.g., labor, fringe benefits,
services, supplies, or equipment)
budgeted for your proposed project.
Include in the narrative the details of
the commitment, the amount being
leveraged, or if the commitment is in-
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kind, the specific names, percent of
time, supplies and other resources. You
should provide an estimate of the
monetary value of each of the leveraged
resources, which you should be
prepared to document.
(2) The signature of the authorized
official on the Form SF–424 commits
contributed resources of the applicant
organization. The applicant must obtain
a letter of commitment from each
organization (other than itself) that is
contributing resources, whether cash or
in-kind. The letter must describe the
contributed resource(s) that will be used
in your project and assign a dollar value
to each contribution. Staff and in-kind
contributions should be given a marketbased monetary value. Each letter of
commitment, memorandum of
understanding, or agreement to
participate shall include the
organization’s name and the proposed
level of commitment and roles and
responsibilities as they relate to the
proposed project. The commitment
must be on official letterhead and
signed by an official legally able to make
commitments on behalf of the
organization and dated. Letters must be
submitted with your application.
(3) Include information to address the
following elements:
(a) Describe your plan for integrating
and coordinating housing-related
environmental health and safety hazard
remediations with other housing-related
activities (e.g., rehabilitation,
weatherization, correction of code
violations, and other similar work).
(b) Describe your plans to generate
and use public subsidies or other
resources, such as loan funds, to finance
future remediations to prevent and
control housing-related environmental
health and safety hazards, particularly
in low- or very low-income families
with young children and other sensitive
subgroups.
(c) The extent to which your project
exhibits the potential to be financially
self-sustaining by decreasing
dependence on federal funding and
relying more on state, local and private
funding to continue healthy homes
activities after the funding period is
completed. Applicants are to complete
the Factor 4 table, Form HUD–96015,
Leveraging Resources, that is posted at
https://www.grants.gov/applicants/
apply_for_grants.jsp.
e. Rating Factor 5: Achieving Results
and Program Evaluation (13 Points)
This rating factor reflects HUD’s goal
to embrace high standards of ethics,
management and accountability. HUD is
committed to ensuring that applicants
keep promises made in their
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applications and assess their
performance to ensure that performance
goals are met. In your response to this
rating factor, you are to discuss the
performance goals for your project and
specific outcome measure results.
Discuss the specific methods you will
use to measure progress towards your
goals, track and report results of
assessments and remediations, and
evaluate the efficacy and costeffectiveness of remediations. You
should also identify milestones that are
critical to achieving project objectives
(e.g., developing questionnaires or
protocols, hiring staff, recruitment of
participants, and IRB approval and/or
HIPAA Authorization, if applicable).
Also identify benchmarks (e.g., number
of units that receive assessments and
interventions) that you will use to track
the progress of your project, and
identify project deliverables.
You should focus particular attention
on providing details on the project
outputs and outcomes that you will
capture. While project outputs (e.g.,
homes assessed, individuals trained) are
important for helping you and HUD to
track the progress of your proposed
project, the capture of outcomes is of the
greatest importance. Outcome measures
should follow logically from your
program goals and activities. HUD is
especially interested in measures of
residential health risk (e.g., sustained
reduction in cockroach allergen
loadings, reduction in injury hazards),
health outcomes, and quality of life.
You should provide a description of
how these outputs/outcomes will be
measured. Resident health outcomes do
not necessarily require medical testing,
such as spirometry or documenting
blood-lead levels, and may be assessed
using standard questionnaires or other
instruments (see Appendix C for
examples of standardized instruments).
Careful attention should be given to the
relationship between the residential
interventions implemented by the
program (e.g., physical changes in the
environment, changes to cleaning
protocols, in-home training or provision
of educational materials) and the effect
on resident health and quality of life. To
help ensure the quality and utility of
project evaluations, HUD encourages
applicants to consider teaming with
experienced evaluators when
developing your project (e.g., faculty at
local colleges/universities) and
conducting your evaluation.
In addition, you should describe how
you will collect the data necessary to
estimate the monetary costs and benefits
of your proposed Healthy Homes
project. Examples of benefits include
reduction in medical care utilization
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and improved quality of life. For
interventions for which benefits cannot
be directly measured (e.g., reduction in
residential fire injuries and mortality) it
may be possible to estimate benefits
based on the ‘‘risk reduction’’ that is
achieved through the intervention (e.g.,
fire deaths likely to be prevented
through installation of smoke alarms
with 10-yr. batteries).
HUD believes that it is important to
widely disseminate the findings of
projects funded through Healthy Homes
grants so that other programs can benefit
from these findings. This can also help
identify ‘‘best practices’’ for the design
and implementation of Healthy Homes
projects as well as ineffective
approaches. Provide a discussion of
your plan to disseminate the findings of
your Healthy Homes program (e.g.,
posting information on the Web,
presentation at public meetings,
publication in journals). Applicants that
provide a credible plan for publishing
results in a professional or scientific
journal will receive the most points for
this subfactor. In evaluating Rating
Factor 5, HUD will consider how you
have described the benefits and
outcome measures of your program. You
must submit the Logic Model, Form
HUD–96010. HUD is using an electronic
Logic Model with drop down menus
from which you can select needs,
activities, and outcomes appropriate to
your program. See the earlier discussion
as well as the General Section of the
SuperNOFA for detailed information on
use of the Logic Model. Applicants must
submit the Logic Model in the Microsoft
Office Excel 2003 format provided. Do
not convert the file to PDF format. HUD
is requiring grantees to use programspecific questions to self-evaluate the
management and performance of their
program. Training on HUD’s Logic
Model will be provided via satellite
broadcast.
f. Bonus Points: RC/EZ/EC–II (2 Points)
Applicants are eligible to receive 2
bonus points for projects located within
federally designated Renewable
Communities (RCs), Empowerment
Zones (EZs), or Enterprise Communities
(ECs) designated by USDA in round II
(EC–IIs) (collectively referred to as RC/
EZ/EC–IIs), and which will serve the
residents of these communities (see the
General Section of the SuperNOFA). In
order to be eligible for the bonus points,
applicants must submit a completed
Form HUD–2990 signed by the
appropriate official of the RC/EZ/EC–II.
B. Reviews and Selection Process: The
review and selection process is
provided in the General Section of the
SuperNOFA. The General Section also
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provides the procedures for correcting
deficient applications.
VI. Award Administration Information
A. Award Notices
1. Applicants Selected for Award.
a. Successful applicants will receive a
letter from the Office of Healthy Homes
and Lead Hazard Control Grant Officer
providing details regarding the effective
start date of the cooperative agreement
and any additional data and information
to be submitted to execute a cooperative
agreement. This letter is not an
authorization to begin work or incur
costs under the cooperative agreement.
b. HUD may require that a selected
applicant participate in negotiations to
determine the specific terms of the
cooperative agreement and budget. If the
applicant accepts the terms and
conditions of the cooperative agreement,
a signed cooperative agreement must be
returned by the date specified. In cases
where HUD cannot successfully
conclude negotiations with a selected
applicant or a selected applicant fails to
provide HUD with requested
information, an award will not be made
to that applicant. In this instance, HUD
may offer an award, and proceed with
negotiations with the next highestranking applicant. Applicants should
note that, if they are selected for
multiple OHHLHC awards, they must
ensure that they have sufficient
resources to provide the promised
leveraging for the multiple awards.
During negotiations, applicants selected
for multiple awards will be required to
provide alternative leveraged resources,
if necessary, before the grant can be
awarded. This is required in order to
avoid committing duplicate leveraged
resources to more than one OHHLHC
grant. Refer to the General Section of the
SuperNOFA for additional details on
negotiation.
Instructions on how to have the
cooperative agreement account entered
into HUD’s Line of Credit Control
System (LOCCS) payment system will
be provided. Other forms and program
requirements will be provided. In
accordance with OMB Circular A–133
(Audits of States, Local Governments
and Nonprofit Organizations), awardees
will have to submit their completed
audit-reporting package along with the
Data Collection Form (SF–SAC) to the
Single Audit Clearinghouse. The SF–
SAC can be downloaded at: https://
harvester.census.gov/sac/.
2. Debriefing. The General Section of
the SuperNOFA provides the
procedures for applicants to request a
debriefing. Applicants wanting to
receive a debriefing must send an e-mail
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request to
Christine.X.Freeman@hud.gov.
3. Adjustments to Funding. Refer to
the General Section of the SuperNOFA
for additional details.
B. Administrative and National Policy
Requirements
1. Environmental Requirements.
Under the Consolidated Appropriations
Act, 2008 (Pub. L. 110–161), the
provisions of section 305(c) of the
Multifamily Housing Property
Disposition Reform Act of 1994,
implemented by HUD regulations at 24
CFR part 58, ‘‘Environmental Review
Procedures for Entities Assuming HUD
Environmental Responsibilities,’’ are
applicable to properties assisted with
Healthy Homes Demonstration funds. In
accordance with Part 58, applicants
under this NOFA that are States, units
of general local government or Indian
Tribes must act as the responsible entity
and assume the environmental review
responsibilities for activities funded
under this NOFA. Other applicants,
including for-profit/not-for-profit
organizations, must contract with a state
or unit of general local government or
Indian Tribe to act as the responsible
entity. The expenses associated with
this contractual work should be clearly
shown in the budget and discussed in
the budget narrative. Under 24 CFR
58.11, if a non-recipient responsible
entity objects to performing the
environmental review, or if a recipient
that is not a responsible entity objects to
the local or tribal government
performing the environmental review,
HUD may designate another responsible
entity to perform the review or may
perform the environmental review itself
under the provisions of 24 CFR part 50.
Healthy Homes Demonstration Program
applicants and other participants in
activities under this NOFA may not
undertake, or commit or expend federal
or non-federal funds (including
leveraged funds) for housing
interventions, related rehabilitation or
other physical activities until the
responsible entity completes an
environmental review and the applicant
submits and obtains HUD approval of a
request for release of funds and the
responsible entity’s environmental
certification in accordance with Part 58
(or until HUD has completed an
environmental review under Part 50).
The results of environmental reviews on
individual projects may require that
proposed activities be modified or
proposed sites rejected. For assistance,
contact Edward Thomas, the Office of
Healthy Homes and Lead Hazard
Control Environmental Officer, at (215)
861–7670 (this is not a toll-free number)
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or the HUD Environmental Review
Officer in the HUD Field Office serving
your area. If you are a hearing- or
speech-impaired person, you may reach
the telephone number via TTY by
calling the toll-free Federal Information
Relay Service at 1–800–877–8339.
Recipients of a cooperative agreement
under this NOFA will be given guidance
in these responsibilities.
2. Executive Order 13202.
‘‘Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and FederallyFunded Construction Projects.’’ See
General Section of the SuperNOFA for
information concerning this
requirement. https://www.hud.gov/.
3. Procurement of Recovered
Materials. See the General Section of the
SuperNOFA for information concerning
this requirement.
4. Relocation. The relocation
requirements of the Uniform Relocation
Assistance and Real Property
Acquisition Policies Act of 1970 (URA),
as amended, and the implementing
government wide regulation at 49 CFR
part 24, that cover any person
(including individuals, businesses, and
farms) displaced as a direct result of the
acquisition, rehabilitation, or
demolition of real property, apply to
this grant program. If such persons are
required to temporarily relocate for a
project, the requirements of the URA
regulations at 49 CFR 24.2(a)(9) must be
met. HUD recommends you review
these regulations when preparing your
proposal. (They can be downloaded
from the Government Printing Office
Web site at https://www.gpoaccess.gov/
cfr/ by entering the
regulatory citation in quotes without
any spaces (e.g., ‘‘49CFR24.2’’) in the
Quick Search box.) See Section III.C.4.e
of the General Section for additional
information about relocation.
5. Conducting Business in
Accordance with HUD Core Values and
Ethical Standards. If selected for an
award under the Healthy Homes
Demonstration Program NOFA, you will
be required to submit a copy of your
Code of Conduct and describe the
methods you will use to ensure that all
officers, employees, and agents of your
organization are aware of your Code of
Conduct. If you previously submitted
your Code of Conduct to HUD and it
appears in the listing on HUD’s Web site
at https://www.hud.gov/offices/adm/
grants/codeofconduct/cconduct.cfm,
you do not have to resubmit the
information unless: (1) There has been
a change in the legal name, address or
authorizing official for your
organization or (2) there has been any
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change to the actual Code of Conduct
since it was last submitted. See the
General Section of the SuperNOFA for
information about conducting business
in accordance with HUD’s core values
and ethical standards.
6. Davis-Bacon Wage Rates. The
Davis-Bacon wage rates are not
applicable to this program. However, if
you use grant funds in conjunction with
other federal programs, Davis-Bacon
requirements will apply to the extent
required under the other federal
programs.
7. Audit Requirements. Any grant
recipient that spends $500,000 or more
in federal financial assistance in a single
year must meet the audit requirements
established in 24 CFR part 84 or part 85,
as applicable, in accordance with OMB
Circular A–133.
C. Reporting
Successful applicants will be required
to submit quarterly and final program
and financial reports according to the
requirements of the Office of Healthy
Homes and Lead Hazard Control.
Specific guidance and additional details
will be provided to successful
applicants. The following items are a
part of OHHLHC reporting
requirements.
1. Final Work Plan and Budget are
due prior to the effective start of the
cooperative agreement.
2. Progress reports are due on a
quarterly basis. In quarterly reports,
grantees provide information about
accomplishments in the areas of
program management and capacity
building; assessment and intervention
activities; environmental outputs, health
outcomes, community education,
outreach, training and capacity
building; data collection and analysis;
as well as a listing of completed units
and financial report. Project benchmarks
and milestones will be tracked using a
benchmark spreadsheet that uses the
benchmarks and milestones identified
in the Logic Model form (HUD–96010)
approved and incorporated into your
award agreement. For specific reporting
requirements, see policy guidance at
https://www.hud.gov/offices/lead/grants/
index.cfm#reports.
3. A final report is due at the end of
the project period, which includes final
project benchmarks and milestones
achieved against the proposed
benchmarks and milestones in the Logic
Model (HUD–96010) approved and
incorporated into your award
agreement. The final report shall also
respond to the management questions
found in the Logic Model and approved
for your program. Successful applicants
are strongly encouraged to submit a
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draft of a publishable paper as a major
component of the final report. Specific
information on all reporting
requirements will be provided to
successful applicants.
4. Racial and Ethnic Beneficiary Data.
HUD does not require Healthy Homes
Demonstration Program awardees to
report ethnic and racial beneficiary data
as part of their initial application
package. However, such data must be
reported on an annual basis, at a
minimum, during the implementation of
your cooperative agreement. You must
use the Office of Management and
Budget’s Standards for the Collection of
Racial and Ethnic Data to report these
data, using Form HUD–27061, ‘‘Race
and Ethnic Data Reporting Form,’’ if
applicable (HUD Race Ethnic Form on
Grants.gov) found on https://
www.hudclips.org/sub_nonhud/html/
forms.htm, along with instructions for
its use.
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VII. Agency Contacts
For questions related to the
application download submission
process, you may contact the Grants.gov
helpline at (800) 518–GRANTS. For
programmatic questions, you may
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contact by writing Dr. Suzanne Gaynor;
Department of Housing and Urban
Development; Office of Healthy Homes
and Lead Hazard Control; 451 Seventh
Street, SW., Room 8236; Washington,
DC 20410–3000; or by telephone at (202)
402–7689 (this is not a toll-free
number); or via e-mail at:
Suzanne.M.Gaynor@hud.gov. For
administrative questions, you may
contact Curtissa L. Coleman, Grants
Officer, at the address above or by
telephone at: (202) 402–7580 (this is not
a toll-free number) or via e-mail at:
Curtissa.L.Coleman@hud.gov. If you are
hearing- or speech-impaired, you may
reach the above telephone numbers via
TTY by calling the toll-free Federal
Information Relay Service at 800–877–
8339.
VIII. Other Information
A. General: For additional general,
technical, and program information
pertaining to the Office of Healthy
Homes and Lead Hazard Control, visit:
https://www.hud.gov/offices/lead.
B. Paperwork Reduction Act: The
information collection requirements
contained in this document have been
approved by the Office of Management
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27209
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2539–0015. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 80 hours to prepare the
application and 16 hours to finalize the
cooperative agreement. This includes
the time for collecting, reviewing, and
reporting the data for the application.
The reporting burden for completion of
the Quality Assurance Plan by
applicants who are awarded a
cooperative agreement is estimated at 24
hours per grantee (OMB approval is
pending). Response to this request for
information is required in order to
receive the benefits to be derived.
C. Appendices. Appendices A, B, and
C to this NOFA are available for
downloading with the application at
https://www.grants.gov/applicants/
apply_for_grants.jsp.
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Housing Choice Voucher Family SelfSufficiency Program Coordinators
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Public and Indian Housing,
Office of Public Housing and Voucher
Programs.
B. Funding Opportunity Title:
Housing Choice Voucher (HCV) Family
Self-Sufficiency (FSS) Program
Coordinators.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR
5200–N–03, the OMB Approval Number
is 2577–0178.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): 14.871,
Section 8 Housing Choice Vouchers.
F. Dates: The application deadline
date is June 12, 2008. Please see the
General Section for timely receipt
requirements.
G. Additional Information: The
purpose of the HCV FSS program is to
promote the development of local
strategies to coordinate the use of
assistance under the HCV program with
public and private resources to enable
participating families to increase earned
income, reduce or eliminate the need for
welfare assistance, and make progress
toward economic independence and
self-sufficiency. The FSS program and
this FSS NOFA support the
Department’s strategic goal of helping
HUD-assisted renters make progress
toward self-sufficiency. The FSS
program provides critical tools that can
be used by communities to support
welfare reform and help families
develop new skills that will lead to
economic self-sufficiency. As a result of
their participation in the FSS program,
many families have achieved stable,
well-paid employment. An FSS program
coordinator assures that program
participants are linked to the supportive
services they need to achieve selfsufficiency.
Full Text of Announcement
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I. Funding Opportunity Description
A. Authority and Program
Description. The Consolidated
Appropriations Act, 2008 (Pub. L. 110–
161, approved December 26, 2007)
allows funding for program coordinators
under the HCV FSS program under
section 23 of the United States Housing
Act of 1937. Through annual NOFAs,
HUD has provided funding to public
housing agencies (PHAs) that are
operating HCV FSS programs to enable
those PHAs to employ program
coordinators to support their HCV FSS
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programs. In the Fiscal Year (FY) 2008
HCV FSS Program Coordinator NOFA,
HUD is again making funding available
to PHAs to employ HCV FSS program
coordinators and HCV FSS
homeownership program coordinators
for one year. Funding priority under this
NOFA will be provided to applicants
with Public Housing Information Center
(PIC) data confirming that their FSS
families have purchased homes and to
applicants whose PIC data demonstrate
program accomplishments, such as
increased HCV FSS program size,
increased earned income of program
participants, and families successfully
completing their FSS contracts. HUD
will accept applications from both new
and renewal PHAs that have HUD
approval to administer an HCV FSS
program. PHAs funded under the HCV
FSS NOFA in FY 2005, FY 2006, or FY
2007 are considered ‘‘renewal’’ PHAs in
this NOFA. These renewal PHAs are
invited to apply for funds to continue
previously funded HCV FSS program
coordinator and HCV FSS
homeownership coordinator positions
that they have filled.
Because of the importance of the FSS
program in helping families increase
earned income and develop assets, HUD
will also accept applications from
‘‘new’’ PHAs (PHAs that do not qualify
as renewal PHAs as defined under this
FSS NOFA). The maximum number of
positions that a new applicant PHA,
including new PHA joint applicants,
may receive is one full-time FSS
program coordinator.
To support the Department’s
initiatives on Colonias, a selection
preference is again included for ‘‘new’’
applicant PHAs that provide services
and support to rural under-served
communities in the Southwest Border
regions of Arizona, California, New
Mexico, and Texas. See Section III.C.3.c.
of this NOFA for requirements that must
be met to qualify for the Colonias
preference.
PHAs are encouraged to outreach to
persons with disabilities who are HCV
program participants and might be
interested in participating in the FSS
program. PHAs are also encouraged to
include agencies on their FSS Program
Coordinating Committee (PCC) that
work with and provide services to
families with disabilities.
Applicants must administer the HCV
FSS program in accordance with HUD
regulations and requirements in 24 CFR
part 984, which govern the HCV FSS
Program, and must comply with existing
HCV program requirements, notices,
and guidebooks.
B. Number of Positions for Which
Eligible PHAs May Apply. Eligible PHAs
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may apply for funding for HCV FSS
program coordinator positions under
this NOFA as follows:
1. Renewal PHA Applicants. PHAs
that qualify as eligible renewal PHA
applicants under this NOFA may apply
for continuation of each FSS
coordinator position, including
homeownership coordinator positions,
awarded under the HCV FSS NOFA in
FY 2005, FY 2006 or FY 2007 that has
been filled by the PHA.
2. New PHA Applicants. New PHA
applicants may apply for HCV FSS
program coordinator positions as
follows: (a) Up to one full-time HCV
FSS coordinator position for a PHA
applicant with HUD approval to
administer a HCV FSS program of 25 or
more FSS slots and, (b) up to one fulltime HCV FSS coordinator position per
application for joint PHA applicants
that together have HUD approval to
administer a total of at least 25 HCV FSS
slots.
C. Definitions. The following
definitions apply to the funding
available under this NOFA.
1. Renewal PHA Applicant. A PHA or
PHAs that received funding under the
HCV FSS NOFA in FY 2005, FY 2006
or FY 2007.
2. New PHA Applicant. PHAs that did
not receive funding under the HCV FSS
NOFA in FY 2005, FY 2006 or FY 2007
that have HUD approval to administer a
HCV FSS program of at least 25 slots or
that fulfill the 25 slot minimum by
applying jointly with one or more other
PHAs.
3. FSS Program Size. The total
number of HCV FSS program slots
identified in the PHA’s HUD-approved
FSS Action Plan, or if requested by
Moving to Work (MTW) PHA
applicants, the number of slots in the
applicant’s MTW agreement. The total
may include both voluntary and
mandatory HCV FSS program slots. This
number is used in determining the
eligibility of new applicant PHAs under
this NOFA.
4. Qualifying FSS Homeownership
Program. Qualifying homeownership
programs include the HCV
Homeownership Program and other
programs administered by the PHA or
other entities that prepare HCV program
FSS participants for making the
transition from renting to
homeownership.
5. The Number of HCV FSS Program
Participants. The total number of
families shown in HUD’s PIC data
system or applicable MTW report, as
enrolled in the applicant’s HCV FSS
program at the end of a specified
calendar year, plus those families that
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successfully completed their FSS
contracts during that calendar year.
6. Percentage of Families with Positive
FSS Escrow Balances. A percentage that
will be computed by HUD and used to
determine funding order of priority 3
applicants under this NOFA. It is the
sum of the number of HCV FSS families
with positive escrow balances and the
number of families that successfully
completed their FSS contracts as a
percentage of HCV FSS families with
FSS progress reports. This calculation
will be made using data for the period
from December 31, 2006 through
December 31, 2007 that has been
submitted to HUD on the Form HUD–
50058. For MTW applicants, a
comparable reporting source may be
used.
7. HCV Program Size. The number of
HCVs in a PHA’s program as determined
by HUD using Voucher Management
System (VMS) data.
8. HCV FSS Program Size Increase
Percentage. A percentage calculated for
renewal PHA applicants whose number
of HCV FSS participants in Calendar
Year 2007 is higher than their Calendar
Year 2006 number of participants.
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II. Award Information
Available Funds. This NOFA
announces the availability of up to $49
million in FY 2008 to employ FSS
program and FSS homeownership
coordinators for the HCV FSS program.
If additional funding becomes available
during FY 2008, HUD may increase the
amount available for coordinators under
this NOFA. A maximum of $66,000 is
available for each full-time coordinator
position funded. Salaries are to be based
on local comparables. The funding will
be provided as a one-year HCV funding
increment under the PHA’s Annual
Contributions Contract (ACC). HUD
reserves the right to adjust funding for
renewal positions in order to ensure a
fair and reasonable distribution of
funding.
III. Eligibility Information
A. Eligible Applicants. PHAs eligible
to apply for funding under this NOFA
are:
1. Renewal PHA Applicants. Those
PHAs that received funding under the
HCV FSS NOFA in FY 2005, FY 2006
or FY 2007. To continue to qualify as
renewal PHAs, the FY 2008 application
of joint applicants must include at least
one PHA applicant that meets this
standard. Joint applicants can change
the lead PHA in their FY 2008
application. A PHA that was originally
funded as part of a joint application that
wishes to now apply separately would
continue to be considered a renewal
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PHA applicant for funding purposes,
but must be able to meet the FSS
minimum program size requirement of a
HUD-approved HCV FSS program of at
least 25 slots that applies to new
applicant PHAs.
2. New PHA Applicants. PHAs that
were not funded under the HCV FSS
NOFA in FY 2005, FY 2006 or FY 2007.
The new applicant PHA must be
authorized through its HUD-approved
FSS Action Plan to administer an HCV
FSS program of at least 25 slots, or be
a PHA with HUD approval to administer
an HCV FSS program of fewer than 25
slots that applies jointly with one or
more other PHAs so that together they
have HUD approval to administer at
least 25 HCV FSS slots. Joint applicants
must specify a lead co-applicant that
will receive and administer the FSS
program coordinator funding.
3. MTW PHAs. New and renewal
PHAs that are under MTW agreements
with HUD may qualify for funding
under this NOFA if the PHA
administers an FSS program. When
determining the size of a new applicant
MTW PHA’s HUD-approved FSS
program, the PHA may request that the
number of FSS slots reflected in the
PHA’s MTW agreement be used instead
of the number in the PHA’s FSS Action
Plan.
4. Troubled PHAs.
a. A PHA that has been designated by
HUD as a troubled PHA under the
Section Eight Management Assessment
Program (SEMAP), or that has serious
program management findings from
Inspector General audits or serious
outstanding HUD management review
or Independent Public Accountant (IPA)
audit findings for the PHA’s HCV or
Moderate Rehabilitation programs that
are resolved prior to this NOFA’s
application deadline is eligible to apply
under this NOFA. Serious program
management findings are those that
would cast doubt on the capacity of the
PHA to administer its HCV FSS program
in accordance with applicable HUD
regulatory and statutory requirements.
b. A PHA whose SEMAP troubled
designation has not been removed by
HUD or whose major program
management findings or other
significant program compliance
problems have not been resolved by the
application deadline may apply if the
PHA meets the requirements stated in
Section III.C.3.e. of this NOFA.
B. Cost Sharing or Matching. None
required.
C. Other
1. Eligible Activities. Funds awarded
to PHAs under this FSS NOFA may only
be used to pay salaries and fringe
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benefits of HCV FSS program staff.
Funding may be used to employ or
otherwise retain for one year the
services of HCV FSS program
coordinators and HCV FSS
homeownership coordinators. HCV FSS
coordinator support positions funded
under previous FSS NOFAs that made
funding available for such FSS positions
may be continued. A part-time program
coordinator may be retained where
appropriate.
2. Threshold Requirements.
a. All Applicants.
(1) Each applicant must qualify as an
eligible PHA under Section III.A. of this
NOFA and must have submitted their
FSS application by the application
deadline and in the format required in
Section IV. of this NOFA.
(2) All applications must include a
Dun and Bradstreet Universal
Numbering System (DUNS) number.
(See the General Section for further
information about the DUNS number
requirement.)
(3) Compliance with Fair Housing and
Civil Rights Laws. The General Section
of the SuperNOFA applies.
(4) Additional nondiscrimination and
other requirements. See Affirmatively
Furthering Fair Housing requirements in
section III.C.3.g. of this NOFA.
(5) The PHA must have a financial
management system that meets federal
standards. See the General Section
regarding those applicants that may be
subject to HUD’s arranging for a preaward survey of an applicant’s financial
management system.
(6) Applicants must comply with the
requirements for funding competitions
established by the HUD Reform Act of
1989 (42 U.S.C. 3531 et seq.) and other
requirements as defined in the General
Section.
b. Renewal Applicants. Continued
funding for existing coordinator
positions. In addition to meeting the
requirements of Section III.A. of this
FSS NOFA, renewal PHA applicants
must continue to operate an HCV FSS
program, have filled eligible FSS
program coordinator positions for which
they are seeking renewal funding,
executed FSS contracts of participation
with HCV FSS program families, and
submitted reports on participant
families to HUD via the form HUD–
50058, or a similar report for MTW PHA
applicants.
c. New Applicants. New applicants
must meet the requirements of Section
III.A. and Section III. C.2.a of this FSS
NOFA.
3. Program Requirements.
a. Salary Comparables. For all
positions requested under this NOFA,
evidence of salary comparability to
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similar positions in the local
jurisdiction must be kept on file in the
PHA office.
b. FSS Action Plan. The requirements
for the FSS Action Plan are stated in 24
CFR 984.201. For a new PHA applicant
to qualify for funding under this NOFA,
the PHA’s initial FSS Action Plan or
amendment to change the number of
HCV FSS slots in the PHA’s previously
HUD-approved FSS Action Plan must be
submitted to and approved by the PHA’s
local HUD field office prior to the
application deadline of this FSS NOFA.
An FSS Action Plan can be updated by
means of a simple one-page addendum
that reflects the total number of HCV
FSS slots (voluntary and/or mandatory
slots) the PHA intends to fill. New PHA
applicants with previously approved
HCV FSS Action Plans may wish to
confirm the number of HUD-approved
slots their local HUD field office has on
record for the PHA. A new applicant
MTW PHA may request that the number
of FSS slots in its MTW agreement be
used instead of the number of slots in
the PHA’s FSS Action Plan.
c. Colonias Preference. New applicant
PHAs claiming the Colonias preference
must meet the requirements of Sections
III.A., III.C.2.a. and III.C.2.c. of this FSS
NOFA and must operate in a Southwest
border area that contains Colonia
communities and administer programs
that include outreach to members of
those Colonia communities. Attachment
A of this NOFA provides a listing of
PHAs in Arizona, California, New
Mexico, and Texas that HUD has
identified as operating in areas
containing Colonia communities. PHAs
not listed in Attachment A that are
claiming the Colonias preference will be
required to submit a written request that
HUD determine their eligibility for the
preference. The request must be
submitted prior to the application
deadline date and must be sent to
Lorenzo ‘‘Larry’’ Reyes, Coordinator,
SW Border Colonias and Migrant
Farmworker Initiative, Office of
Departmental Operations and
Coordination, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 3120, Washington,
DC 20410. Any PHA that fails to submit
its request by the application deadline
will be ineligible for the Colonias
preference.
d. Homeownership Preferences. See
priority funding categories in Section
V.B.2. of this FSS NOFA. Reported HCV
FSS home purchase numbers will be
subject to post audit.
e. Troubled PHAs. A PHA whose
SEMAP troubled designation has not
been removed by HUD or that has major
program management findings or other
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significant program compliance
problems that have not been resolved by
the application deadline, may apply if
the PHA submits an application that
designates another organization or
entity that is acceptable to HUD and
that:
(1) Includes an agreement by the other
organization or entity to administer the
FSS Program on behalf of the PHA; and
(2) In the instance of a PHA with
unresolved major program management
findings, includes a statement that
outlines the steps the PHA is taking to
resolve the program findings.
Immediately after the publication of this
NOFA, the Office of Public Housing in
the local HUD field office will notify, in
writing, those PHAs that have been
designated by HUD as troubled under
SEMAP, and those PHAs with
unresolved major program management
findings or other significant program
compliance problems that are not
eligible to apply without such an
agreement. Concurrently, the local HUD
field office will provide a copy of each
such written notification to the Director
of the Grants Management Center. If an
applicant that is required to have an
agreement under this section fails to
submit the required agreement, this will
be treated as a technical deficiency. See
General Section for more information on
Corrections to Deficient Applications.
f. Conducting Business in Accordance
with Core Values and Ethical Standards.
To reflect core values, all PHAs shall
develop and maintain a written code of
conduct in the PHA administrative plan
that:
(1) Requires compliance with the
conflict-of-interest requirements of the
HCV program at 24 CFR 982.161; and
(2) Prohibits the solicitation or
acceptance of gifts or gratuities, in
excess of a nominal value, by any officer
or employee of the PHA, or any
contractor, subcontractor, or agent of the
PHA. The PHA’s administrative plan
shall state PHA policies concerning
PHA administrative and disciplinary
remedies for violation of the PHA code
of conduct. The PHA shall inform all
officers, employees, and agents of its
organization of the PHA’s code of
conduct. See the General Section for
additional information on the Code of
Conduct requirement.
g. Affirmatively Furthering Fair
Housing. The General Section of the
SuperNOFA directs applicants to
submit a statement of their plans to
affirmatively further fair housing if they
receive funding or, if directed in the
particular program NOFA, to
demonstrate otherwise that they will
affirmatively further fair housing. Prior
to the application due date under this
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NOFA, each applicant must submit to
the public housing director in the
applicant’s local HUD field office an
addendum to the applicant’s HCV
administrative plan that outlines
reasonable steps the applicant will take
to affirmatively further fair housing in
its HCV FSS program and how it will
maintain records of those steps and
their impacts. Reasonable steps include:
(1) Advertising widely in the
community for the coordinator position
or positions, (2) marketing the program
to all eligible persons, including persons
with disabilities and persons with
limited English proficiency, (3) making
buildings and communications that
facilitate applications and service
delivery accessible to persons with
disabilities (see, for example, HUD’s
rule on effective communications at 24
CFR 8.6), (4) providing fair housing
counseling services or referrals to fair
housing agencies, (5) informing
participants of how to file a fair housing
complaint, including providing the tollfree number for the Housing
Discrimination Hotline: 1–800–669–
9777, and (6) if the program has a goal
of homeownership or housing mobility,
recruiting landlords and service
providers in areas that expand housing
choice to program participants. Recordkeeping covers, but is not limited to, the
race, ethnicity, familial status, and
disability status of program participants.
IV. Application and Submission
Information
A. Addresses To Request Application
Package
1. Web site. A copy of this funding
announcement for the HCV FSS
program may be downloaded from the
following Web site: https://
www.Grants.gov/applicants/
apply_for_grants.jsp.
2. Further Information. When
requesting information, please refer to
the name of the program you are
interested in. The NOFA Information
Center opens for business
simultaneously with the publication of
the SuperNOFA. You can also obtain
information on this NOFA when you
download the instructions from the
https://www.Grants.gov Web site
identified above.
3. Technical Assistance. See Section
VII. of this FSS funding announcement.
B. Content and Form of Application
Submission
1. Content of Application. Each new
and renewal PHA must complete form
SF–424; the SF–LLL, if appropriate; the
form HUD–52651, the HCV FSS
application form; HUD–2880,
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‘‘Applicant/Recipient Disclosure/
Update Report’’ (HUD Applicant
Recipient Disclosure Report on
Grants.gov); HUD–2994–A, You are our
Client! Grant Applicant Survey,
(Optional); Acknowledgment of
Application Receipt (HUD–2993), if
applicable; HUD Facsimile Transmittal
(HUD–96011, Third Party
Documentation Facsimile Transmittal);
HUD–2991, Certification of Consistency
with the Consolidated Plan or a copy of
the signed PHA Certification of
Compliance for their current Annual
PHA Plan. In addition, the application
must include a completed Logic Model
(form HUD–96010) showing proposed
performance measures applicable to the
one-year term of the funding requested
under this NOFA. See the General
Section for information on the Logic
Model. A copy of form HUD–52651, the
HCV FSS application form, and the
HUD–96010, Logic Model form, are part
of the INSTRUCTIONS download. In
completing the SF–424, renewal PHAs
should select the continuation box on
question 2, type of application. The
Federal Identifier requested in 5a. is the
PHA number of each applicant PHA
(e.g., MD035 or AK002). The Federal
Award Identifier is the PHA number
including the increment number for the
last award from your agency’s Annual
Contributions Contract (ACC) (e.g.,
MD035V012 or AK002V005). Both new
and renewal PHA applicants should
enter the proposed ACC amendment
effective and ending dates for the
requested FSS coordinator funding in
Section 17 of the SF–424. In Section 18
of SF–424 (Estimated Funding),
complete only 18.a., which will be the
amount requested from HUD in the FY
2008 FSS application, and 18.g., Total.
The dollar amounts entered in 18.a. and
18.g. must be the total requested under
this NOFA. Those totals should include
amounts for fringe benefits, if
applicable, and the percentage increase
for renewal PHA applicants. In
completing Part IV.A. of form HUD–
52651, enter the total salary requested
per position under the NOFA including
the percentage increase requested.
C. Submission Date and Time. Your
completed application must be received
and validated by Grants.gov no later
than 11:59:59 p.m. eastern time on the
application deadline date. Please note
that validation may take up to 72 hours.
Applicants should carefully read the
section titled ‘‘Application and
Submission Information’’ in the General
Section.
D. Intergovernmental Review. This
NOFA is not subject to Executive Order
(EO) 12372, Intergovernmental Review
of Federal Programs.
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E. Funding Restrictions
1. Salary Cap. Awards under this
NOFA are subject to a cap of $66,000
per year per full-time coordinator
position funded. Under this NOFA, if
PHAs apply jointly, the $66,000
maximum amount that may be
requested per position applies to up to
one full-time coordinator position for
the application as a whole, not to each
PHA separately.
2. Limitation on Renewal Funding
Increases. For renewal coordinator
positions, PHAs will be limited to a one
(1) percent increase above the amount of
the most recent award for the position
unless a higher increase is approved by
the local HUD field office after review
of the PHA’s written justification and at
least three comparables that must be
submitted to the field office by the
application deadline. Examples of
acceptable reasons for increases above
one percent would be a need for a
coordinator with higher level of skills or
to increase the hours of a part-time
coordinator to full time. Total positions
funded cannot exceed the maximum
number of positions for which the PHA
is eligible under this NOFA.
3. Ineligible Activities.
a. Funds under this NOFA may not be
used to pay the salary of an FSS
coordinator for a public housing FSS
program. An HCV FSS program
coordinator may only serve HCV
families while the public housing FSS
program serves only public housing
residents. In FY 2008, funding for
public housing FSS program
coordinators is being made available
through the Public Housing Resident
Opportunities and Self-Sufficiency
(ROSS) NOFA for Public Housing FSS
Program Coordinators that is included
in the FY 2008 SuperNOFA.
b. Funds under this FSS NOFA may
not be used to pay for services for FSS
program participants.
c. Funds under this NOFA may not to
be used for performance of routine HCV
program functions that are reimbursed
through HCV administrative fees.
d. Funds under this NOFA may not be
used to compensate coordinators for
homeownership functions performed for
families not enrolled in the HCV/FSS
program.
F. Other Submission Requirements
1. Application Submission and
Receipt Procedures. See the General
Section. Electronic application
submission is mandatory unless an
applicant requests, and is granted, a
waiver to the requirement. Applicants
should submit their waiver requests in
writing using e-mail. Waiver requests
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must be submitted no later than 15 days
prior to the application deadline date
and should be submitted to
Danielle.L.Bastarache@hud.gov and to
Kathryn.L.Greenspan@hud.gov. The
subject line of the e-mail message
should be FY’08 HCV FSS NOFA
Waiver Request. If an applicant is
granted a waiver, then the approval will
provide instructions for submitting
paper copies to the appropriate HUD
office(s). All paper applications must be
received by the application deadline
date to meet the requirements for timely
submission.
V. Application Review Information
A. Criteria. The funds available under
this NOFA are being awarded based on
demonstrated performance.
Applications are reviewed by the local
HUD field office and Grants
Management Center (GMC) to determine
whether or not they are technically
adequate based on the NOFA
requirements. Field offices will provide
to the GMC in a timely manner, as
requested, information needed by the
GMC to make its determination, such as
the HUD-approved HCV FSS program
size of new PHA applicants and
information on the administrative
capabilities of PHAs. Categories of
applications that will not be funded are
stated in Section V.B.6. of this FSS
NOFA.
B. Review and Selection Process
1. Technically Acceptable
Applications. All technically adequate
applications will be funded to the extent
funds are available.
2. Funding Priority Categories. If HUD
receives applications for funding greater
than the amount made available under
this NOFA, HUD will divide eligible
applications into priority categories as
follows:
Funding Category 1—Applications
from eligible renewal PHAs with
qualifying homeownership programs
with a minimum of twenty (20) HCV
FSS program participants or graduates
that purchased homes between October
1, 2000, and the publication date of this
FSS NOFA and an increase of at least
ten (10) percent in the number of
participants in the applicant’s HCV FSS
program from Calendar Year 2006 to
Calendar Year 2007. Both the number of
home purchases and the percentage
increase in the number the HCV FSS
program participants will be determined
by HUD using PIC data from form HUD–
50058 or as otherwise reported for MTW
PHAs.
Funding Category 2—Eligible renewal
PHA applicants with qualifying
homeownership programs and an
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increase in the number of HCV FSS
program participants of at least ten (10)
percent from Calendar Year 2006 to
Calendar Year 2007.
Funding Category 3—Eligible renewal
PHA applicants with programs that have
families with positive escrow balances
and/or families that successfully
completed their HCV FSS contracts
between December 31, 2006, and
December 31, 2007.
Funding Category 4—New PHA
applicants with HUD approval to
implement an FSS program of at least 25
slots.
3. Order of Funding. Starting with
Funding Category 1, HUD will first
determine whether there are sufficient
monies to fund all eligible positions
requested in the funding category. If
available funding is not sufficient to
fund all positions requested in the
category, HUD will fund applications in
the following order:
a. Funding Category 1. HUD will
calculate the Percentage Increase of
HCV FSS Program Participants for each
eligible applicant that has a minimum of
twenty (20) HCV FSS program
participants or graduates that purchased
homes between October 1, 2000 and the
publication date of this FSS NOFA and
will use this percentage in making
funding decisions. HUD will fund
eligible applicants in order starting with
those that have the highest Percentage
Increase of HCV FSS Program
Participants. If funding is not sufficient
to fund all applicants with the same
Percentage Increase of HCV FSS
Program Participants, HUD will select
among eligible applicants by HCV
program size starting with eligible
applicants with the smallest HCV
program size.
b. Funding Category 2. If funds
remain, HUD will process eligible
Funding Category 2 applications. If
there is not enough funding for all
applicants, HUD will use the Percentage
Increase of HCV FSS Participants to
determine selection order, starting with
applicants with the highest Percentage
Increase of HCV FSS Participants. If
funds are not sufficient for all
applicants with the same Percentage
Increase of HCV FSS Participants, HUD
will fund eligible applicants by HCV
program size starting with eligible
applicants with the smallest HCV
program size.
c. Funding Category 3. If funds
remain, HUD will process requests of
eligible Funding Category 3 applicant
PHAs. HUD will first calculate the
Percentage of Families with Positive
FSS escrow balances for all eligible
Funding Category 3 applicants. If there
are not sufficient monies to fund all
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eligible funding category 3 applicants,
HUD will fund eligible applications
starting with those with the highest
positive escrow percentage. If there are
not sufficient monies to fund all
applications with the same positive
escrow percentage, HUD will select
eligible applicants in order by HCV
program size starting with eligible
applicants with the smallest HCV
program size.
d. Funding Category 4. If funds
remain after all Category 1, 2 and 3
applicants have been funded, HUD will
process applications from eligible
Category 4 new PHA applicants. If there
are not sufficient monies to fund all
eligible Category 4 PHA applicants,
HUD will first fund eligible applications
from those PHAs qualifying for the
Colonias preference. If there are not
sufficient monies to fund all eligible
Colonias PHA applicants, HUD will
fund them starting with the smallest
HCV program size first. If funding
remains after funding all eligible
Category 4 Colonias PHA applicants,
HUD will then begin funding eligible
non-Colonias applicants by HCV
program size, starting with eligible
applicants with the smallest HCV
program size first.
4. Based on the number of
applications submitted, the GMC may
elect not to process applications for a
funding priority category where it is
apparent that there are insufficient
funds available to fund any applications
within the priority category.
5. Corrections to Deficient
Applications. The General Section
provides the procedures for corrections
to deficient applications.
6. Unacceptable Applications. After
the technical deficiency correction
period (as provided in the General
Section), the GMC will disapprove PHA
applications that it determines are not
acceptable for processing. Applications
from PHAs that fall into any of the
following categories are ineligible for
funding under this NOFA and will not
be processed:
a. An application submitted by an
entity that is not an eligible PHA as
defined under Section III.A. and Section
III.C. of this NOFA or an application
that does not comply with the
requirements of Section IV.B., IV.C., and
IV.F. of this NOFA.
b. An application from a PHA that
does not meet the fair housing and civil
rights compliance requirements of the
General Section.
c. An application from a PHA that
does not comply with the prohibition
against lobbying activities of the
General Section.
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d. An application from a PHA that as
of the application deadline has not
made progress satisfactory to HUD in
resolving serious outstanding Inspector
General audit findings, or serious
outstanding HUD management review
or Independent Public Accountant audit
findings for the HCV program and/or
Moderate Rehabilitation program or has
a ‘‘troubled’’ rating under SEMAP, and
has not designated another organization
acceptable to HUD to administer the
FSS program on behalf of the PHA as
required in Section III.C.3.e. of this FSS
NOFA.
e. An application from a PHA that has
been debarred or otherwise disqualified
from providing assistance under the
program.
f. An application that did not meet the
application deadline and timely receipt
requirements as specified in this NOFA
and the General Section.
g. Applications will not be funded
that do not meet the Threshold
requirements identified in this NOFA
and the General Section.
C. Anticipated Announcement and
Award Dates. It is anticipated that
award announcements will take place
during either the month of August or
September 2008.
VI. Award Administration Information
A. Award Notices. Successful
applicants will receive an award letter
from HUD. Funding will be provided to
successful applicants as an amendment
to the ACC of the applicant PHA. In the
case of awards to joint applicants, the
funding will be provided as an
amendment to the ACC of the lead PHA
that was identified in the application.
Unsuccessful applicants will receive a
notification of rejection letter from the
GMC that will state the basis for the
decision. The applicant may request an
applicant debriefing. Beginning not less
than 30 days after the awards for
assistance are publicly announced in
the Federal Register and for at least 120
days after awards for assistance are
announced publicly, HUD will, upon
receiving a written request, provide a
debriefing to the requesting applicant.
(See the General Section for additional
information regarding a debriefing.)
Applicants requesting to be debriefed
must send a written request to: Iredia
Hutchinson, Director, Grants
Management Center, U.S. Department of
Housing and Urban Development, 501
School Street, SW., Suite 800,
Washington, DC 20024.
B. Administrative and National Policy
Requirements
1. Environmental Impact. Under 24
CFR 50.19(b)(4) and (12), no
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environmental review is required in
connection with activities conducted
under this NOFA, because the NOFA
provides funds for employing a
coordinator to from environmental
review under the National
Environmental Policy Act of 1969 (42
U.S.C. 4321) and not subject to the
related environmental authorities.
2. HUD’s Strategic Goals. HUD is
committed to ensuring that programs
result in the achievement of HUD’s
strategic mission. The FSS program and
this FSS NOFA support the
Department’s strategic goals of
increasing homeownership activities
and helping HUD-assisted renters make
progress toward self-sufficiency by
giving funding preference to PHAs
whose FSS programs show success in
moving families to self-sufficiency and
homeownership. You can find out about
HUD’s Strategic Framework and Annual
Performance Plan at https://
www.hud.gov/offices/cfo/reports/
cforept.cfm.
3. HUD Policy Priorities. This NOFA
supports HUD’s policy priorities of
providing increased homeownership
opportunities and increased selfsufficiency of low-income families
through employment. Consequently,
funding priority in this NOFA will be
given to those PHA applicants that
demonstrate that a minimum of 20 of
their FSS families have become
homeowners, that have increased their
FSS program size by at least 10 percent
in calendar year 2007 and to applicants
with program participants who have
increased their earned income since
enrolling in FSS and/or have families
that completed their FSS contracts in
the last calendar year. See the General
Section for a full discussion of HUD’s
policy priorities.
C. Reporting. Successful applicants
must report activities of their FSS
enrollment, progress and exit activities
of their FSS program participants
through required submissions of the
Form HUD–50058. HUD’s assessment of
the accomplishments of the FSS
programs of PHAs funded under this
NOFA will be based primarily on PIC
system data obtained from form HUD–
50058. MTW PHAs that do not report to
HUD on form HUD–50058 will be asked
to submit an annual report to HUD with
the same information on FSS program
activities that is provided to HUD by
non-MTW PHAs via form HUD–50058.
Each recipient is also required to submit
a completed Logic Model showing
accomplishments against proposed
outputs and outcomes as part of their
annual reporting requirement to HUD.
Recipients shall use quantifiable data to
measure performance against goals and
objectives contained in their Logic
Model (HUD–96010). An annual
Performance Report consisting of the
updated Logic Model (HUD–96010) and
answers to the Program Management
and Evaluations Questions must be
submitted to the Public Housing
Director in the recipient’s local HUD
field office no later than 30 days after
the ending date of the one-year funding
increment provided to the recipient
under this NOFA. For FY 2008, HUD is
considering a new concept for the Logic
Model. The new concept is a Return on
Investment (ROI) statement. HUD plans
to issue a Federal Register notice
soliciting comment on the ROI concept.
In addition, HUD requires that funded
recipients collect racial and ethnic
beneficiary data. It has adopted the
Office of Management and Budget’s
Standards for the Collection of Racial
and Ethnic Data. In view of these
requirements, funded recipients should
use Form HUD–27061, Racial and
Ethnic Data Reporting Form (HUD Race
Ethnic Form on Grants.gov), or a
comparable form. Form HUD–50058,
which provides racial and ethnic data to
HUD’s PIC data system, is a comparable
program form.
VII. Agency Contacts
A. For Technical Assistance. For
answers to your questions, you may
contact the Public and Indian Housing
Resource Center at 800–955–2232.
Persons with hearing or speech
impairments may access this number
via TTY (text telephone) by calling the
Federal Information Relay Service at
800–877–8339. (These are toll-free
numbers). Prior to the application
deadline, staff at the numbers given
above will be available to provide
general guidance, but not guidance in
actually preparing the application.
Following selection, but prior to award,
HUD staff will be available to assist in
clarifying or confirming information
that is a prerequisite to the offer of an
award by HUD.
B. Satellite Broadcast. HUD will hold
an information broadcast via satellite for
potential applicants to learn more about
the HCV FSS program and preparation
of an application. For more information
about the date and time of this
broadcast, you should consult the HUD
Web site at https://www.hud.gov.
VIII. Other Information
A. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2577–0178. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average one hour per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application and other
required reporting. The information will
be used for grantee selection and
monitoring the administration of funds.
Response to this request for information
is required in order to receive the
benefits to be derived.
B. Public Access, Documentation, and
Disclosure. See Section VIII. G. of the
General Section.
ATTACHMENT A—PHAS THAT OPERATE IN AREAS CONTAINING COLONIA COMMUNITIES
ARIZONA PHAs
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City of Douglas Housing Authority ...........................................................
City of Eloy Housing Authority .................................................................
Cochise County Housing Authority ..........................................................
Pinal County Housing Authority ...............................................................
City of Nogales Housing Authority.
City of Yuma Housing Authority.
Yuma County Housing Authority.
Section 8 Housing for Graham County, Arizona Department of Housing.
CALIFORNIA PHAs
City of Calexico Housing Authority ...........................................................
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Housing Authority of the County of
Riverside.
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ATTACHMENT A—PHAS THAT OPERATE IN AREAS CONTAINING COLONIA COMMUNITIES—Continued
Imperial Valley Housing Authority.
NEW MEXICO PHAs
City of Alamogordo Housing Authority .....................................................
City of Truth or Consequences Housing Authority ..................................
Eddy County—Region VI .........................................................................
Lordsburg Housing Authority ....................................................................
Silver City Housing Authority—Region V .................................................
Town of Baynard Housing Authority.
City of Las Cruces/Dona Ana County Housing Authority.
City of Socorro Housing Authority.
Housing Authority of the Village of Santa Clara.
Otero County—Region VI.
Sunland Park Housing Authority.
TEXAS PHAs
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Alamo Housing Authority ..........................................................................
Bracketville Housing Authority ..................................................................
Cameron County Housing Authority .........................................................
Del Rio Housing Authority ........................................................................
Eagle Pass Housing Authority ..................................................................
Edinburg Housing Authority ......................................................................
Harlingen Housing Authority .....................................................................
Laredo Housing Authority .........................................................................
Los Fresnos Housing Authority ................................................................
Mercedes Housing Authority ....................................................................
Pharr Housing Authority ...........................................................................
San Benito Housing Authority ..................................................................
Starr County Housing Authority ................................................................
Willacy County Housing Authority ............................................................
Zapata County Housing Authority.
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Asherton Housing Authority.
Brownsville Housing Authority.
Carrizo Housing Authority.
Dona Housing Authority.
Ed Couch Housing Authority.
Elsa Housing Authority.
Hidalgo County Housing Authority.
La Joya Housing Authority.
McAllen Housing Authority.
Mission Housing Authority.
Port Isabel Housing Authority.
San Juan Housing Authority.
Weslaco Housing Authority.
Uvalde Housing Authority.
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Rural Housing and Economic
Development Program
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Community Planning and Development,
Office of Rural Housing and Economic
Development.
B. Funding Opportunity Title: Rural
Housing and Economic Development
(RHED) program.
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: FR–
5200–N–04, OMB Approval Number
2506–0169.
E. Catalog of Federal Domestic
Assistance (CFDA) Numbers: 14.250,
Rural Housing and Economic
Development.
F. Application Date: The application
deadline date is May 30, 2008.
Applications submitted through https://
www.grants.gov must be received and
validated by Grants.gov no later than
11:59:59 Eastern time on the application
deadline date. The validation process
may take up to 72 hours. Please be sure
to read the General Section, published
March 19, 2008 (73 FR 14882), for
electronic application submission and
receipt requirements.
G. Optional, Additional Overview
Information
Purpose of Program: The purpose of
the Rural Housing and Economic
Development program is to provide
support for innovative housing and
economic development activities in
rural areas. The funds made available
under this program will be awarded
competitively through a selection
process conducted by HUD in
accordance with the HUD Reform Act.
Full Text of Announcement
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I. Funding Opportunity Description
A. Background. There has been a
growing national recognition of the need
to provide support for local rural
nonprofit organizations, community
development corporations, federally
recognized Indian tribes, state housing
finance agencies (HFAs), and state
economic development and community
development agencies to expand the
supply of affordable housing and to
engage in economic development
activities in rural areas. A number of
resources are available from the federal
government to address these problems,
including programs of the U.S.
Department of Agriculture (USDA), the
Economic Development Administration
(EDA), the Appalachian Regional
Commission (ARC), the Department of
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Interior (for Indian tribes), and HUD.
The Rural Housing and Economic
Development program was developed to
supplement these resources and to focus
specifically on promoting innovative
approaches to housing and economic
development in rural areas. In
administering these funds, HUD
encourages you to coordinate your
activities with those supported by any
of the agencies listed above.
B. Definitions
1. Appalachia’s Distressed Counties
means those counties in Appalachia that
the Appalachian Regional Commission
(ARC) has determined to have
unemployment and poverty rates that
are 150 percent of the respective U.S.
rates and a per capita income that is less
than 67 percent of the U.S. per capita
income, and have counties with 200
percent of the U.S. poverty rate and one
other indicator, such as the percentage
of overcrowded housing. Refer to
https://www.arc.gov for a list of ARCdistressed counties and more
information.
2. Colonia means any identifiable,
rural community that:
a. Is located in the state of Arizona,
California, New Mexico, or Texas;
b. Is within 150 miles of the border
between the United States and Mexico;
and
c. Is determined to be a colonia on the
basis of objective need criteria,
including a lack of potable water
supply, lack of adequate sewage
systems, and lack of decent, safe,
sanitary, and accessible housing.
3. Farm Worker means a farm
employee of an owner, tenant, labor
contractor, or other operator raising or
harvesting agricultural or aquacultural
commodities, or a worker who, in the
employment of a farm operator, engages
in handling, planting, drying, packing,
grading, storing, delivering to storage or
market, or carrying to market
agricultural or aquacultural
commodities produced by the operator.
Seasonal farm workers are those farm
employees who typically do not have a
constant year-round salary.
4. Firm Commitment means a letter of
commitment from a partner by which an
applicant’s partner agrees to perform an
activity specified in the application,
demonstrates the financial capacity to
deliver the resources necessary to carry
out the activity, and commits the
resources to the activity, either in cash
or through in-kind contributions. It is
irrevocable, subject only to approval
and receipt of a fiscal year FY2008 Rural
Housing and Economic Development
grant. Each letter of commitment must
include the organization’s name and
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applicant’s name, reference the Rural
Housing and Economic Development
program, and describe the proposed
total level of commitment and
responsibilities, expressed in dollar
value for cash or in-kind contributions,
as they relate to the proposed program.
The commitment must be written on the
letterhead of the participating
organization, must be signed by an
official of the organization legally able
to make commitments on behalf of the
organization, and must be dated no
earlier than the date of publication of
this NOFA. In documenting a firm
commitment, the applicant’s partner
must:
a. Specify the authority by which the
commitment is made, the amount of the
commitment, the proposed use of funds,
and the relationship of the commitment
to the proposed investment. If the
committed activity is to be selffinanced, the applicant’s partner must
demonstrate its financial capability
through a corporate or personal
financial statement or other appropriate
means. If any portion of the activity is
to be financed through a lending
institution, the participant must provide
evidence of the institution’s
commitment to fund the loan; and
b. Affirm that the firm commitment is
contingent only upon the receipt of FY
2008 Rural Housing and Economic
Development funds and state a
willingness on the part of the signatory
to sign a legally binding agreement
(conditioned upon HUD’s
environmental review and approval of a
property, where applicable) upon award
of the grant.
5. Federally Recognized Indian tribe
means any tribal entity eligible to apply
for funding and services from the
Bureau of Indian Affairs by virtue of its
status as an Indian tribe. The list of
federally recognized tribes can be found
in the notice published by the
Department of the Interior on April 4,
2008 (73 FR 18553) and is also available
from HUD.
6. Innovative Housing Activities
means projects, techniques, methods,
combinations of assistance, construction
materials, energy efficiency
improvements, or financing institutions
or sources new to the eligible area or to
its population. The innovative activities
can also build upon and enhance a
model that already exists.
7. Local Rural Nonprofit Organization
or Community Development
Corporation means either of the
following:
a. Any private entity with tax-exempt
status recognized by the Internal
Revenue Service (IRS) that serves the
eligible rural area identified in the
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application (including a local affiliate of
a national organization that provides
technical assistance in rural areas); or
b. Any public nonprofit entity such as
a Council of Governments that will
serve specific local nonprofit
organizations in the eligible area.
8. Lower Mississippi Delta Region
means the eight-state, 240-county/parish
region defined by Congress in the Lower
Mississippi Delta Development Act,
Public Law 100–460. Refer to https://
www.dra.gov for more information.
9. Eligible Rural Area means one of
the following:
a. A non-urban place having fewer
than 2,500 inhabitants (within or
outside of metropolitan areas).
b. A county or parish with an urban
population of 20,000 inhabitants or less.
c. Territory, including its persons and
housing units, in the rural portions of
‘‘extended cities.’’ The U.S. Census
Bureau identifies the rural portions of
extended cities.
d. Open country that is not part of or
associated with an urban area. The
USDA describes ‘‘open country’’ as a
site separated by open space from any
adjacent, densely populated urban area.
Open space includes undeveloped land,
agricultural land, or sparsely settled
areas, but does not include physical
barriers (such as rivers and canals),
public parks, commercial and industrial
developments, small areas reserved for
recreational purposes, or open space set
aside for future development.
e. Any place with a population of
20,000 or less and not located in a
Metropolitan Statistical Area.
10. State Community and/or
Economic Development Agency means
any state agency whose primary purpose
is promotion of economic development
statewide or in a local community.
11. State Housing Finance Agency
means any state agency created to assist
local communities and housing
providers with financing assistance for
development of housing in rural areas,
particularly for low- and moderateincome people.
II. Award Information
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1. Available Funds. Approximately
$17,000,000 in FY2008 funding (plus
any additional funds available through
recapture) are being made available
through this NOFA.
2. Funding Award Amount. HUD will
award up to approximately $17,000,000
on a competitive basis for Support for
Innovative Housing and Economic
Development Activities to federally
recognized Indian tribes, state housing
finance agencies (HFAs), state
20:58 May 09, 2008
B. Grant Amount
In the event, you, the applicant, are
awarded a grant that has been reduced
(e.g., the application contained some
activities that were ineligible or budget
information did not support the
request), you will be required to modify
your project plans and application to
conform to the terms of HUD’s approval
before execution of the grant agreement.
HUD reserves the right to reduce or
deobligate the award if suitable
modifications to the proposed project
are not submitted by the awardee within
90 days of the request. Any
modifications must be within the scope
of the original application. HUD
reserves the right to not make awards
under this NOFA.
C. Grant Period
Recipients will have 36 months from
the date of the executed grant agreement
to complete all project activities.
III. Eligibility Information
A. Eligible Applicants. Eligible
applicants for the Rural Housing and
Economic Development program are
local rural nonprofit organizations,
community development corporations,
federally recognized Indian tribes, state
housing finance agencies, and state
community and/or economic
development agencies. Also, you must
meet all of the applicable eligibility
requirements described in section III.C
of the General Section.
B. Cost Sharing or Matching. There is
no match required under the Rural
Housing and Economic Development
program. Applicants that submit
evidence of leveraging dollars under
Rating Factor 4 will receive points
according to the scale under that factor.
C. Other
A. Amount Allocated
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community and/or economic
development agencies, local rural
nonprofit organizations, and community
development corporations to support
innovative housing and economic
development activities in rural areas.
The maximum amount awarded to a
successful applicant will be $300,000.
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1. Eligible Activities. The following
are examples of eligible activities under
the Rural Housing and Economic
Development program.
Permissible activities may include,
but are not limited to the following:
a. The cost of using new or innovative
construction, energy efficiency, or other
techniques that will result in the design
or construction of innovative housing
and economic development projects;
b. Preparation of plans or of
architectural or engineering drawings;
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c. Preparation of legal documents,
government paperwork, and
applications necessary for construction
of housing and economic development
activities to occur in the jurisdiction;
d. Acquisition of land and buildings;
e. Demolition of property to permit
construction or rehabilitation activities
to occur;
f. Purchase of construction materials;
g. Homeownership counseling,
including on the subjects of fair housing
counseling, credit counseling,
budgeting, access to credit, and other
federal assistance available, including
features for persons with disabilities,
such as full accessibility, visitability,
and universal design;
h. Conducting conferences or
meetings with other federal or state
agencies, tribes, tribally designated
housing entities (TDHE), or national or
regional housing organizations, to
inform residents of programs, rights,
and responsibilities associated with
homebuying opportunities (all meetings
and conferences should be provided in
alternative formats for persons with a
variety of disabilities, as appropriate,
and in applicable languages common in
the community for limited English
proficient (LEP) families);
i. Establishing Community
Development Financial Institutions
(CDFIs), lines of credit, revolving loan
funds, microenterprises, and small
business incubators; and
j. Provision of direct financial
assistance to homeowners/businesses/
developers, etc. This can be in the form
of default reserves, pooling/
securitization mechanisms, loans,
grants, the funding of existing
individual development accounts, or
similar activities.
2. Statutory and Regulatory
Requirements. To be eligible for funding
under HUD NOFAs issued during
FY2008, you, the applicant, must meet
all statutory and regulatory
requirements applicable to this NOFA
as described in the General Section.
HUD may also eliminate ineligible
activities from funding consideration
and reduce funding amounts
accordingly.
3. General HUD Threshold
Requirements. You must meet all
threshold requirements described in the
General Section.
a. Ineligible Applicants. HUD will not
consider an application from an
ineligible applicant.
b. Economic Opportunities for Lowand Very Low-Income Persons (Section
3).
(1) Recipients of assistance under this
NOFA must comply with section 3 of
the Housing and Urban Development
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Act of 1968, 12 U.S.C. 1701u (Economic
Opportunities for Low- and Very LowIncome Persons in Connection with
Assisted Projects) and the HUD
regulations at 24 CFR part 135,
including the reporting requirements at
subpart E. The purpose of Section 3 is
to ensure that employment and other
economic opportunities generated by
HUD financial assistance shall, to the
greatest extent feasible, and consistent
with existing Federal, state and local
laws and regulations, be directed to lowand very-low income persons,
particularly those who are recipients of
government assistance for housing, and
to business concerns which provide
economic opportunities to low- and
very-low income persons. Section 3
applies to training, employment,
contracting, and other economic
opportunities arising in connection with
the expenditure of housing assistance
(including Section 8 assistance, and
including other housing assistance not
administered by the Assistant Secretary
of Housing) and community
development assistance that is used for
the following projects: (1) Housing
rehabilitation (including reduction and
abatement of lead-based paint hazards,
but excluding maintenance, repair and
replacement); Housing construction;
and (3) Other public Construction. The
Section 3 requirements apply to
recipients where the amount of the
assistance exceeds $200,000. Section 3
requirements apply to contractors and
subcontractors performing work on
Section 3 covered projects for which the
amount of assistance exceeds $200,000
and the contract or subcontract exceeds
$100,000. If a recipient receives Section
3 covered housing and community
development assistance in excess of
$200,000, but no contract exceeds
$100,000, the Section 3 preference
requirements only apply to the
recipient. The Section 3 requirements
apply to the entire project or activity
that is funded with section 3 covered
assistance, regardless of whether the
Section 3 activity is fully or partially
funded with Section 3 covered
assistance.
Applicants that propose Section 3
covered projects or activities must
demonstrate that they will train and
employ Section 3 residents and contract
with Section 3 business concerns for
economic opportunities generated in
conjunction with the assisted project or
activity.
Recipients and covered contractors
may demonstrate compliance with the
‘‘greatest extent feasible’’ requirement of
Section 3 by providing training,
employment, and contracting
opportunities to Section 3 residents and
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Section 3 business concerns. Numerical
goals established in 24 CFR 135.30 (b)(2)
may demonstrate compliance with the
requirement by committing to employ
Section 3 residents as 10 percent of the
aggregate number of new hires for each
year over the duration of the Section 3
project. Numerical goals set forth in
paragraph (c) apply to contracts
awarded in conjunction with all section
3 covered projects and all section 3
covered activities. Each contractor and
subcontractor covered by the
regulations, may demonstrate
compliance with the requirements by
committing to award to Section 3
business concerns: (1) At least 10
percent of the total dollar amount of all
section 3 covered contracts for building
trades work arising in connection with
housing rehabilitation, housing
construction and other public
construction; and (2) At least 3 percent
of the total dollar amount of all other
Section 3 covered contracts. A recipient
that meets the minimum numerical
goals set forth in this Section will be
considered to have complied with the
Section 3 preference requirements. In
evaluation compliance, a recipient that
has not met the numerical goals set forth
in this section has the burden of
demonstrating why it is not feasible to
meet the numerical goals. Such
justification may include impediments
encountered despite actions taken. A
recipient or contractor also can indicate
other economic opportunities, such as
those listed in 24 CFR part 135.40,
which were provided in its efforts to
comply with Section 3 requirements.
(2) Section 3 Reporting. Each
recipient which receives directly from
HUD financial assistance that is subject
to Section 3 requirements, shall submit
to the Assistant Secretary an annual
report. If the program requires
submission of an annual report, the
section 3 report shall be submitted with
the annual performance report. If the
program does not require an annual
report, the Section 3 report is to be
submitted by January 10, of each year or
within 10 days of project completion,
which ever is earlier. Grantees are
required to report on form HUD 60002.
Section 3 shall also be reported using
the RHED Logic Model. All reports are
made available to the public.
See; 24 CFR part 135 and the General
Section.
4. Program-Specific Threshold
Requirements.
a. The application must receive a
minimum rating score of 75 points to be
considered for funding.
b. HUD will only fund eligible
applicants as defined in this NOFA
under section III.A.
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c. Applicants must serve an eligible
rural area as defined in section I. of this
NOFA.
d. Proposed activities must meet the
objectives of the Rural Housing and
Economic Development program.
e. Applicants must demonstrate that
their activities will continue to serve
populations that are in need and that
beneficiaries will have a choice of
innovative housing and economic
development opportunities as a result of
the activities.
IV. Application and Submission
Information
A. Address To Request Application
Package
This section describes how you may
obtain application forms. Copies of the
published Rural Housing and Economic
Development NOFA and application
forms may be downloaded from the
Grants.gov Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp. You may call the
Grants.gov support desk at 800–518–
GRANTS, or e-mail the support desk at
Support@Grants.gov for assistance in
downloading the application.
B. Content and Form of Application
Submission
1. Application Submission
Requirements. Be sure to read and
follow the application submission
requirements carefully.
a. Page Numbering. All pages of the
application must be numbered
sequentially if you are submitting a
paper copy application. For electronic
application submission, you should
follow the directions in the General
Section.
b. Application Items. Your
application must contain the items
listed below.
(1) An abstract with the dollar amount
requested, the category under which
you qualify for ‘‘Demographics of
Distress-Special Factors’’ under Rating
Factor 2 (Need and Extent of the
Problem), which of the five definitions
of the term ‘‘rural area’’ set forth in
section I B.9 of this NOFA applies to the
proposed service area, and
accompanying documentation as
indicated on the SF–424 form.
(2) Table of Contents.
(3) A signed Application for Federal
Assistance (SF–424) (application form).
(4) SF–424 Supplement Survey on
Equal Opportunity for Applicants
‘‘Faith Based EEO Survey’’ (SF–424
SUPP) on Grants.gov (optional
submission).
(5) Facsimile Transmittal (HUD–
96011). (This must be used as the cover
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page to transmit third-party documents
as part of your electronic application).
(6) Disclosure of Lobbying Activities
(SF–LLL).
(7) Applicant/Recipient Disclosure/
Update Report (HUD–2880) ‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov.
(8) You Are Our Client! Grant
Applicant Survey (HUD 2994–A)
(Optional).
(9) Program Outcome Logic Model
(HUD–96010).
(10) A budget for all funds (federal
and non-federal including the Detailed
Budget Form (HUD–424–CB) and the
Grant Application Detailed Budge
Worksheet (HUD 424–CBW).
(11) Certification of Consistency with
RC/EZ/EC–II Strategic Plan (HUD–
2990), if applicable.
(12) Certification of Consistency with
the Consolidated Plan (HUD–2991), if
applicable.
(13) Documentation of funds pledged
in support of Rating Factor 4—
‘‘Leveraging Resources.’’ This
documentation, which will not be
counted in the 15-page limitation, must
be in the form of a ‘‘firm commitment’’
as defined in section I.B.4 of this NOFA.
(14) If you are a private nonprofit
organization, a copy of your
organization’s IRS ruling providing taxexempt status under section 501 of the
Internal Revenue Code of 1986, as
amended.
(15) Narrative response to Factors for
Award. The total narrative response to
all factors should not exceed 15 pages
and should be submitted on 8.5 × 11
inch single-sided paper, with 12-point
font and double lined spacing. Please
note that although submitting pages in
excess of the page limit will not
disqualify your application, HUD will
not consider or review the information
on any excess pages, and if you place
key information on those pages, you
may fail to meet a threshold
requirement. In addition, applicants
should be aware that additional pages
increase the size of the application and
the length of time it will take to
electronically submit the document and
have it electronically received by
Grants.gov.
(16) Questionnaire for HUD’s
Initiative on Removal of Regulatory
Barriers (Form HUD–27300) ‘‘HUD
Communities Initiative Form’’ on
Grants.gov. To get the points for this
policy priority, you must include the
documentation or references to Web site
links where the information can be
found.
All applicants are required to use the
following format in their 15-page
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narrative responses to the rating factors
included in the program NOFA:
Factor 1—Relevant Organizational
Experience;
Factor 2—Need and Extent of the
Problem;
Factor 3—Soundness of Approach;
Factor 4—Leveraging Resources; and
Factor 5—Achieving Results and
Program Evaluation.
See section V. of this NOFA for
further details.
(17) Per the General Section,
successful applicants engaged in
housing or housing related activities are
obliged to affirmatively further fair
housing including taking reasonable
steps to overcome barriers to fair
housing choice in its service area such
as:
(a) Identify Barriers—Applicants must
submit a description of barriers to fair
housing in their jurisdiction or service
area (based on the applicable state or
local Consolidated Plan and Analysis of
Impediments or other source of
information on impediments to fair
housing). See https://www.hud.gov/
offices/fheo/promotingfh.cfm for further
information.
(b) Specify Activities to Affirmatively
Further Fair Housing—Applicants must
describe how they will address barriers
to fair housing, including specifying
applicable and eligible uses of RHED
funds—for example, housing counseling
to make persons aware of discriminatory
practices, innovative housing design or
construction to increase access for
persons with disabilities, language
assistance services to persons with
limited English proficiency (on the basis
of national origin), affirmative fair
housing marketing, or location of new or
rehabilitated housing in a manner that
provides greater housing choice or
mobility for persons in classes protected
by the Fair Housing Act.
(c) Reporting—Applicants are obliged
to maintain records of their activities to
affirmatively further fair housing and
describe how they plan to document
such activities, as well as maintaining
records on the race, ethnicity, disability
status, and family status of the
beneficiaries of RHED programs.
C. Submission Dates and Times
1. Electronic Application Submission.
Applications for the Rural Housing and
Economic Development program must
be received and validated by Grants.gov
no later than 11:59:59 p.m. Eastern Time
on May 30, 2008, the application
deadline date. Applicants are advised to
submit their applications at least 48 to
72 hours in advance of the deadline date
and when the Grants.gov help desk is
open so that any issues can be
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addressed prior to the deadline date and
time. Please note that validation may
take up to 72 hours. You will receive an
acknowledgement of receipt from
Grants.gov when your application has
been successfully received, and later
that it has been validated or rejected.
Please see the General Section for more
detailed information. If you do not
receive the validation or rejection notice
within 24 to 48 hours, contact the
Grants.gov help desk.
2. Applicants are advised to carefully
read the application submission and
timely receipt requirements in the
General Section since they have
changed from previous years.
3. Only one application will be
accepted from any given organization. If
more than one application is submitted
electronically, the last application
received and validated before the
deadline date will be the one reviewed
by HUD. HUD will not accept
application addendums after the
deadline unless HUD has specifically
asked the applicant for a correction to
a technical deficiency in the
application. Responses to technical
deficiencies must be received by HUD
within the time allocated to cure the
deficiency and must be submitted by
facsimile using the form Facsimile
Transmittal (HUD 96011) submitted to
the 800–894–4047 and (215) 825–8796
fax numbers. Applicants must use the
Facsimile Transmittal form submitted
with the last application that was
received and validated by Grants.gov
prior to the deadline. This will ensure
that your technical cure will be
electronically associated to your
previously submitted application.
Failure to follow these instructions may
result in your information being
misdirected. The request for a technical
cure will also contain instructions for
when the cure must be received by the
Department and other pertinent
information.
D. Intergovernmental Agency Review
Intergovernmental agency review is
not required for this program.
E. Funding Restrictions
1. Administrative Costs.
Administrative costs for assistance
under the Rural Housing and Economic
Development program may not exceed
15 percent of the total HUD Rural
Housing and Economic Development
grant award.
2. Ineligible Activities. RHED funds
cannot be used for the following
activities:
a. Income payments to subsidize
individuals or families;
b. Political activities;
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c. General governmental expenses
other than expenses related to the
administrative cost of the grant; or
d. Projects or activities intended for
personal gain or private use.
HUD reserves the right to reduce or
deobligate the award if suitable
modifications to the proposed project
are not submitted by the awardee within
90 days of a request from HUD. Any
modification must be within the scope
of the original application. HUD
reserves the right not to make awards
under this NOFA.
F. Other Submission Requirements.
Carefully review the procedures
presented in Section IV of the FY2008
General Section because HUD will only
accept electronic applications submitted
through https://www.grants.gov/
applicants/apply_for_grants.jsp.
Applicants may request a waiver of the
electronic submission requirement.
Paper applications will not be accepted
unless the applicant has received a
waiver to the electronic submission
requirement. Applicants should submit
their waiver requests in writing in the
form of a letter. Waiver requests must be
submitted no later than 15 days prior to
the application deadline date and
should be submitted to the Office of
Rural Housing and Economic
Development, 451 7th Street, SW.,
Room 7137, Washington, DC 20410.
Instructions regarding the number of
copies to submit and to what address
will be contained in the approval to the
waiver request. Paper submissions must
be received at the appropriate HUD
office(s) no later than the deadline date.
V. Application Review Information
A. Criteria. Carefully review all the
Application Review procedures in
Section V of the General Section. In
addition, the following Rating Factors
will be used to rate your application.
1. Rating Factor 1—Capacity of the
Applicant and Relevant Organizational
Experience (25 points). This rating
factor addresses the extent to which you
have the organizational resources
necessary to successfully implement
your proposed workplan, as further
described in Rating Factor 3, within the
36-month award period.
a. Team members, composition, and
experience (10 points). HUD will
evaluate the experience (including for
recentness and relevancy) of your
project director, core staff, and any
outside consultant, contractor,
subrecipient, or project partner as it
relates to innovative housing and
economic development and to the
implementation of the activities in your
work plan. HUD also will assess the
services that consultants or other parties
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will provide to fill gaps in your staffing
structure to enable you to carry out the
proposed work plan; the experience of
your project director in managing
projects of similar size, scope, and
dollar amount; the lines of authority and
procedures that you have in place for
ensuring that work plan goals and
objectives will be met, that consultants
and other project partners will perform
as planned, and that beneficiaries will
be adequately served. In judging your
response to this factor, HUD will only
consider work experience gained within
the last 7 years. When responding,
please be sure to provide the dates, job
titles, and relevancy of the past
experience to the work to be undertaken
by the employee or contractor under
your proposed Rural Housing and
Economic Development award. The
more recent, relevant, and successful
the experience of your team members is
in relationship to the work plan
activities, the greater the number of
points you will receive. Please do not
include the Social Security Numbers
(SSN) of any staff members.
b. Organizational structure and
management capacity (15 points). HUD
will evaluate the extent to which you
can demonstrate your organization’s
ability to manage a workforce composed
of full-time or part-time staff, as well as
any consultant staff, and your ability to
work with community-based groups or
organizations in resolving issues related
to affordable housing and economic
development. In evaluating this
subfactor, HUD will take into account
your experience in working with
community-based organizations to
design and implement programs that
address the identified housing and
economic development issues. The
more recent, relevant, and successful
the experience of your organization and
any participating entity, the greater the
number of points you will receive.
c. Experience with performance based
funding requirements. HUD will
evaluate your performance in any
previous grant program undertaken with
HUD funds or other federal, state, local,
or nonprofit or for-profit organization
funds. (Note: Previous HUD
performance-based experience will be
verified through HUD’s field offices as
needed. Other relevant past
performance information should be
included as part of the application.)
In assessing points for this sub-factor,
HUD reserves the right to take into
account your past performance in
meeting performance and reporting
goals for any previous HUD award, in
particular whether the program
achieved its outcomes.
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HUD reserves the right to give zero
points for Rating Factor 1, if the
applicant has been determined to have
a pattern or practice of any or all of the
following activities related to the
management and operation of previous
grant awards: (1) Mismanagement of
funds, including the inability to account
for funds appropriately; (2) untimely
use of funds received either from HUD
or other federal, state, or local programs;
and (3) significant and consistent failure
to measure performance outcomes.
Among the specific outcomes to be
measured are the increases in program
accomplishments as a result of capacity
building assistance and the increase in
organizational resources as a result of
assistance.
Applicants who have been awarded
Rural Housing and Economic
Development program funds prior to FY
2008 must indicate in their response to
Rating Factor 1 the fiscal year and
funding amount. HUD field offices may
be consulted to verify information
submitted by the applicant as a part of
the review of applications.
2. Rating Factor 2—Need and Extent
of the Problem (20 points).
The Rural Housing and Economic
Development program is designed to
address the problems of rural poverty,
inadequate housing, and lack of
economic opportunity. This factor
addresses the extent to which there is a
need for funding the proposed activities
based on levels of distress, and the
urgency of meeting the need/distress in
the applicant’s target area. In
responding to this factor, applications
will be evaluated on the extent to which
the level of need for the proposed
activity and the urgency in meeting the
need are documented and compared to
target area and national data.
a. In applying this factor, HUD will
compare the current levels of need in
the area (i.e., Census Tract(s) or Block
Group(s)) immediately surrounding the
project site or the target area to be
served by the proposed project to
national levels of need. This means that
an application that provides data that
show levels of need in the project area
at a percent greater than the national
average will be rated higher under this
factor. Applicants should provide data
that address indicators of need as
follows:
(1) Poverty Rate (5 points)—Data
should be provided in both absolute and
percentage form (i.e., whole numbers
and percents) for the target area(s). An
application that compares the local
poverty rate in the following manner to
the national average at the time of
submission will receive points under
this section as follows:
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(a) Less than the national average = 0
points;
(b) Equal to but less than twice the
national average = 1 point;
(c) Twice but less than three times the
national average = 3 points;
(d) Three or more times the national
average = 5 points.
(2) Unemployment (5 points)—for the
target area:
(a) Less than the national average = 0
points;
(b) Equal to but less than twice the
national average = 1 point;
(c) Twice but less than three times the
national average = 2 points;
(d) Three but less than four times the
national average = 3 points;
(e) Four but less than five times the
national average= 4 points;
(f) Five or more times the national
average = 5 points.
(3) Other indicators of social or
economic decline that best capture the
applicant’s local situation (5 points).
(a) Data that could be provided under
this section are information on the
community’s stagnant or falling tax
base, including recent commercial or
industrial closings; housing conditions,
such as the number and percentage of
substandard or overcrowded units; rent
burden (defined as average housing cost
divided by average income) for the
target area; and local crime statistics,
falling property values, etc. To the
extent that the applicant’s statewide or
local Consolidated Plan, its Analysis of
Impediments to Fair Housing Choice
(AI), its Indian housing plan, or its antipoverty strategy identify the level of
distress in the community and the
neighborhood in which the project is to
be carried out, references to such
documents should be included in
preparing the response to this factor.
(b) In rating applications under this
factor, HUD reserves the right to
consider sources of available objective
data other than or in addition to those
provided by applicants, and to compare
such data to those provided by
applicants for the project site. These
may include U.S. Census data.
(c) HUD requires use of sound,
verifiable, and reliable data (e.g., U.S.
Census data, state statistical reports,
university studies/reports, or Home
Mortgage Disclosure Act or Community
Reinvestment Act databases) to support
distress levels cited in each application.
See https://www.ffiec.gov/ or https://
www.ffiec.gov/Webcensus/
ffieccensus.htm for census data. A
source for all information along with the
publication or origination date must
also be provided.
(d) Updated Census data are available
for the following indicators:
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(i) Unemployment rate—estimated
monthly for counties/parishes, with a 2month lag;
(ii) Population—estimated for
incorporated places and counties/
parishes, through 2000;
(iii) Poverty rate—through 2000.
(4) Demographics of Distress—Special
Factors (5 points). Because HUD is
concerned with meeting the needs of
certain underserved areas, you will be
awarded a total of five points if you are
located in or propose to serve one or
more of the following populations, or if
your application demonstrates that 100
percent of the beneficiaries supported
by Rural Housing and Economic
Development funds are in one or more
of the following populations. You must
also specifically identify how each
population will be served and that the
proposed service area meet the
definition of ‘‘eligible rural area’’ in
section I of this NOFA:
(a) Areas with very small populations
in non-urban areas (2,500 population or
less);
(b) Seasonal farm workers;
(c) Federally recognized Indian tribes;
(d) Colonias;
(e) Appalachia’s Distressed Counties;
or
(f) The Lower Mississippi Delta
Region (eight states and 240 counties/
parishes).
For these underserved areas, you
should ensure that the populations that
you serve and the documentation that
you provide are consistent with the
information described in the above
paragraph under this rating factor.
3. Rating Factor 3—Soundness of
Approach (21 points). This factor
addresses the overall quality of your
proposed work plan, taking into account
the project and the activities proposed
to be undertaken; the cost-effectiveness
of your proposed program; and the
linkages between identified needs, the
purposes of this program, and your
proposed activities and tasks. In
addition, this factor addresses your
ability to ensure that a clear linkage
exists between innovative rural housing
and economic development. In
assessing cost-effectiveness, HUD will
take into account your staffing levels,
beneficiaries to be served, and your
timetable for the achievement of
program outcomes, the delivery of
products and reports, and any
anticipated outcome or product. You
will receive a greater number of points
if your work plan is consistent with the
purpose of the Rural Housing and
Economic Development program, your
program goals, and the resources
provided.
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a. Management Plan (13 points). A
clearly defined management plan
should be submitted that: identifies
each of the projects and activities you
will carry out to further the objectives
of this program; describes the linkage
between rural housing and economic
development activities; and addresses
the needs identified in Factor 2,
including needs that previously were
identified in a statewide or local
Analysis of Impediments to Fair
Housing Choice (AI) or Consolidated
Plan. The populations that were
described in Rating Factor 2 for the
purpose of documenting need should be
the same populations that will receive
the primary benefit of the activities,
both immediately and over the long
term. The benefits should be
affirmatively marketed to those
populations least likely to apply for and
receive these benefits without such
marketing. Your timetable should
address the measurable short-term and
long-term goals and objectives to be
achieved through the proposed
activities based on annual benchmarks;
the method you will use for evaluating
and monitoring program progress with
respect to those activities; and the
method you will use to ensure that the
activities will be completed on time and
within your proposed budget estimates.
Your management plan should also
include the budget for your program,
broken out by line item. Documented
projected cost estimates from outside
sources are also required. Applicants
should submit their work plan on a
spreadsheet showing each project to be
undertaken and the tasks (to the extent
necessary or appropriate) in your work
plan to implement the project with your
associated budget estimate for each
activity/task. Your work plan should
provide the rationale for your proposed
activities and assumptions used in
determining your project timeline and
budget estimates. Failure to provide
your rationale may result in your
application receiving fewer points for
lack of clarity in the proposed
management plan.
This subfactor should include
information that indicates the extent to
which you have coordinated your
activities with other known
organizations (e.g., through letters of
participation or coordination) that are
not directly participating in your
proposed work activities, but with
which you share common goals and
objectives and that are working toward
meeting these objectives in a holistic
and comprehensive manner. The goal of
this coordination is to ensure that
programs do not operate in isolation.
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Additionally, your application should
demonstrate the extent to which your
program has the potential to be
financially self-sustaining by decreasing
dependence on Rural Housing and
Economic Development funding and
relying more on state, local, and private
funding. The goal of sustainability is to
ensure that the activities proposed in
your application can be continued after
your grant award is complete.
b. Policy Priorities (8 points). Policy
priorities are outlined in detail in the
General Section. You should document
the extent to which HUD’s policy
priorities are advanced by the proposed
activities. Applicants that include
activities that can result in the
achievement of the following
departmental policy priorities will
receive higher rating points in
evaluating their application for funding.
Seven departmental policy priorities are
listed below. When you include policy
priorities, describe in brief detail how
those activities will be carried out and
if selecting item (6), Removal of Barriers
to Affordable Housing, be sure to
include the required Points of Contact
information and documentation or
references to the documentation to
receive points.
The point values for policy priorities
are as follows:
(1) Providing increased
homeownership and rental
opportunities for low- and moderateincome persons, persons with
disabilities, the elderly, minorities, and
families with limited English
proficiency = 1 point;
(2) Improving our nation’s
communities = 1 point;
(3) Encouraging accessible design
features = 1 point;
(4) Providing full and equal access to
grassroots faith-based and other
community-based organizations in HUD
program implementation = 1 point;
(5) Ending chronic homelessness = 1
point;
(6) Removal of regulatory barriers to
affordable housing = 2 points; and
(7) Reducing energy costs = 1 point.
4. Rating Factor 4—Leveraging
Resources (10 points). This factor
addresses the extent to which applicants
have obtained firm commitments of
financial or in-kind resources from other
federal, state, local, and private sources.
For every Rural Housing and Economic
Development program dollar
anticipated, you should provide the
specific amount of dollars leveraged. In
assigning points for this criterion, HUD
will consider the level of outside
resources obtained in the form of cash
or in-kind goods or services that support
activities proposed in your application.
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HUD will award a greater number of
points based on a comparison of the
extent of leveraged funds with the
requested Rural Housing and Economic
Development award. The level of
outside resources for which
commitments are obtained will be
evaluated based on their importance to
the total program. Your application
must provide evidence of leveraging in
the form of letters of firm commitment
from any entity, including your own
organization, that will be providing the
leveraging funds to the project. Each
commitment described in the narrative
of this factor must be in accordance
with the definition of ‘‘firm
commitment,’’ as defined in section I.B.
of this NOFA. The commitment letter
must be on letterhead of the
participating organization, must be
signed by an official of the organization
legally able to make commitments on
behalf of the organization, and must not
be dated earlier than the date this NOFA
is published.
Points for this factor will be awarded
based on the satisfactory provision of
evidence of leveraging and financial
sustainability, as described above, and
the ratio of leveraged funds to requested
HUD Rural Housing and Economic
Development funds as follows:
a. 50 percent or more of requested
HUD Rural Housing and Economic
Development funds = 10 points;
b. 49–40 percent of requested HUD
Rural Housing and Economic
Development funds = 8 points;
c. 39–30 percent of requested HUD
Rural Housing and Economic
Development funds = 6 points;
d. 29–20 percent of requested HUD
Rural Housing and Economic
Development funds = 4 points;
e. 19–9 percent of requested HUD
Rural Housing and Economic
Development funds = 2 points;
f. Less than 9 percent of HUD
requested Rural Housing and Economic
Development funds = 0 points.
See the General Section for
instructions for submitting third-party
letters and other documents with your
electronic application.
5. Rating Factor 5—Achieving Results
and Program Evaluation (24 points).
This factor emphasizes HUD’s
commitment to ensure that applicants
keep promises made in their
application. This factor assesses their
performance to ensure that rigorous and
useful performance measures are used
and goals are met. Achieving results
means you, the applicant, have clearly
identified the benefits or outcomes of
your program. Outcomes are ultimate
project end goals. Benchmarks or
outputs are interim activities or
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products that lead to the ultimate
achievement of your goals. Program
evaluation requires that you, the
applicant, identify program outcomes,
interim products or benchmarks, and
performance indicators that will allow
you to measure your performance.
Performance indicators should be
objectively quantifiable and measure
actual achievements against anticipated
achievements. Your evaluation plan
should identify what you are going to
measure, how you are going to measure
it, and the steps you have in place to
make adjustments to your work plan if
performance targets are not met within
established time frames.
Applicants must also complete the
‘‘Logic Model’’ HUD Form (HUD–96010)
included in the application instructions
at https://www.grants.gov/applicants/
apply_for_grants.jsp and submit the
completed form with their application.
HUD has provided an electronic Logic
Model that will enable applicants to
select from lists the appropriate needs
statement(s), activities/outputs, and
outcomes that the applicant is
proposing in the application
submission. The listing of the activities
is referred to as the Master Logic Model
List and each list is unique to the
program funding opportunity. The
application instructions found on
https://www.grants.gov/applicants/
apply_for_grants.jsp include the eLogic
ModelTM that you can complete and
attach to your electronic application
submission. Applicants who do not
have Microsoft Excel software should
contact the SuperNOFA Information
Center at 800–HUD–8929. Persons with
speech or hearing impairments may
access this number via TTY by calling
the toll-free Federal Information Relay
Service at 800–877–8339. Applicants
may select items from each column of
the list that reflect their activity outputs
and outcomes and copy and paste them
into the appropriate column in the Logic
Model form. In completing the Logic
Model, applicants are expected to select
from the lists of appropriate outputs and
outcomes for their proposed work plan.
The eLogic ModelTM and Master Logic
Model listing also identify the unit of
measure that HUD is interested in
collecting for the outputs and outcomes
selected. In making the selections for
each output and outcome, applicants are
to complete the appropriate proposed
number of units of measure to be
accomplished. The space next to the
output and outcome should be used to
capture the anticipated units of
measure. Multiple outputs and
outcomes may be selected per project.
Under this rating factor, applicants
will receive a maximum of 24 points.
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The rating will be in accordance with
the matrix found in Attachment 1 of the
General Section and how the applicant
proposes to effectively address program
goals and performance measures. HUD
will evaluate and analyze how well an
applicant implemented the required
Rural Housing and Economic
Development output and outcome goals
and identified other stated benefits or
outcomes of the applicant’s program. In
order to receive the highest number of
points, applicants should present a clear
plan to address the RHED output and
outcome measures.
a. Output Measures are quantifiable.
RHED outputs include: Number of
housing units constructed; number of
housing units rehabilitated; number of
jobs created; number of participants
trained; number of new businesses
created; and number of existing
businesses assisted.
b. Outcomes Measures are benefits
accruing to the program participants
and/or communities during or after
participation in the RHED program.
RHED outcomes include: The number of
housing units rehabilitated that will be
made available to low-to-moderateincome participants; the percentage
change in earnings as a result of
employment for those participants; the
percent of participants trained who find
a job; annual estimated savings for lowincome families as a result of energy
efficiency improvements; and the
increase in organizational resources as a
result of assistance (e.g., dollars
leveraged).
You must clearly identify the
outcomes to be achieved and measured.
Proposed program benefits should
include program activities, benchmarks,
and interim activities or performance
indicators with timelines. Applications
should include an evaluation plan that
will effectively measure actual
achievements against anticipated
achievements.
c. Logic Model. HUD requires RHED
applicants to develop an effective,
quantifiable, outcome-oriented
evaluation plan for measuring
performance and determining whether
goals have been met using the Master
Logic Model for RHED. The model can
be found in the download instructions
portion of the application at https://
www.grants.gov/applicants/
apply_for_grants.jsp. In preparing your
Logic Model, first open the Form HUD–
96010 and go to the instruction tab and
follow the directions in the tab. Your
application must include the form to
receive any points under this factor.
This rating factor reflects HUD’s goal
to embrace high standards of ethics,
management, and accountability. HUD
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will hold a training broadcast via
satellite for potential applicants to learn
more about Rating Factor 5. For more
information about the date and time of
the broadcast, consult the HUD Web site
at https://www.hud.gov/grants/
index.cfm.
Although the following list is not allinclusive, program outcomes for the
Rural Housing and Economic
Development program must include,
where applicable:
(1) Total number of housing units
constructed;
(2) Total number of housing units
rehabilitated;
(3) Number of housing units
rehabilitated that will be made available
to low-to-moderate-income participants;
(4) Number of housing units
constructed that will be made available
to low-to-moderate-income participants;
(5) Number of jobs created;
(6) Percentage change in earnings as a
result of employment for those
participants;
(7) Number of participants trained;
(8) Percent of participants trained
who find a job;
(9) Number of new businesses created;
(10) Number of existing businesses
assisted;
(11) Annual estimated savings for
low-income families as a result of
energy efficiency improvements.
(12) Increase in program
accomplishments as a result of capacity
building assistance (e.g. the number of
employees hired or retained, or the
efficiency or effectiveness of services
provided); and
(13) Increase in organizational
resources as a result of assistance (e.g.,
dollars leveraged).
If you receive an award of funds, you
will be required to use the Logic Model
to report progress against the proposed
outcomes in your approved application
and award agreement.
The applicant’s proposed budget must
reflect a breakdown of estimated dollar
amount of the Rural Housing and
Economic Development grant to be
expended on each of the activities/
outputs and the anticipated results
included on the Form HUD–96010 and
under the Rating Factor 5 narrative
section of your application.
6. RC/EZ/EC–II bonus points (2
points)
HUD will award two bonus points to
all applications that include
documentation stating that the proposed
eligible activities/projects will be
located in and serve federally
designated renewal community (RCs),
empowerment zone (EZs), or enterprise
communities (ECs) designated by the
U.S. Department of Agriculture (USDA)
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in round II RC/EZ/EC. A listing of
federally designated RC/EZ/EC–II is
available on the Internet at
www.hud.gov/crlocator.
This notice contains a certification
(Form HUD–2990) that must be
completed for the applicant to be
considered for Rural EZ/Round II EC
bonus points.
B. Review and Selection Process
1. Application Selection Process.
a. Rating and Ranking.
(1) General. To review and rate
applications, HUD may establish panels
that may include outside experts or
consultants to obtain certain expertise
and outside points of view, including
views from other federal agencies.
(2) Rating. All applicants for funding
will be evaluated against applicable
criteria. In evaluating applications for
funding, HUD will take into account an
applicant’s past performance in
managing funds, including the ability to
account for funds appropriately, the
applicant’s timely use of funds received
either from HUD or other federal, state,
or local programs; its success in meeting
performance targets for completion of
activities; and the number of persons to
be served or targeted for assistance.
HUD may use information relating to
these items based on information at
hand or available from public sources
such as newspapers, HUD Inspector
General or Government Accountability
Office reports or findings, or hotline
complaints that have been found to have
merit, or other such sources of
information. In evaluating past
performance, HUD will deduct points
from rating scores as specified under
Rating Factor 1.
(3) Ranking. Applicants will be
selected for funding in accordance with
their rank order. An application must
receive a minimum score of 75 points to
be eligible for funding. If two or more
applications are rated fundable and
have the same score, but there are
insufficient funds to fund all of them,
the application(s) with the highest score
for Rating Factor 2 will be selected. If
applications still have the same score,
the highest score in the following factors
will be selected sequentially until one
highest score can be determined: Rating
Factor 3, Rating Factor 1, Rating Factor
5, and Rating Factor 4.
b. Initial screening. During the period
immediately following the application
deadline, HUD will screen each
application to determine eligibility.
Applications will be rejected if they:
(1) Are submitted by ineligible
applicants;
(2) Do not serve an eligible rural area
as defined in section III of this NOFA;
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(3) Do not meet the objectives of the
Rural Housing and Economic
Development program; or
(4) Propose a project for which the
majority of the activities are ineligible.
c. Rating Factors for Award Used to
Evaluate and Rate Applications. The
factors for rating and ranking applicants
and the maximum points for each factor
are provided above. The maximum
number of points for this program is
102. This includes 100 points for all five
rating factors and two RC/EZ/EC–II
bonus points, as described above.
d. Environmental Review. Each
application constitutes an assurance
that the applicant agrees to assist HUD
in complying with the provisions set
forth in 24 CFR part 50. Selection for
award does not constitute approval of
any proposed site. Following selection
for award, HUD will perform an
environmental review of activities
proposed for assistance under this part,
in accordance with 24 CFR part 50. The
results of the environmental review may
require that proposed activities be
modified or that proposed sites be
rejected. Applicants are particularly
cautioned not to undertake or commit
HUD funds for acquisition or
development of proposed properties
(including establishing lines of credit
that permit financing of such activities
or making commitments for loans that
would finance such activities from a
revolving loan fund capitalized by funds
under this NOFA) prior to HUD
approval of specific properties or areas.
Each application constitutes an
assurance that you, the applicant, will
assist HUD in complying with part 50;
will supply HUD with all available
relevant information to perform an
environmental review for each proposed
property; will carry out mitigating
measures required by HUD or select
alternate property; and will not acquire,
rehabilitate, convert, demolish, lease,
repair, or construct property, or commit
or expend HUD or local funds for these
program activities with respect to any
eligible property until HUD approval of
the property is received. In supplying
HUD with environmental information,
grantees must use the guidance
provided in Notice CPD 05–07, entitled
‘‘Field Environmental Review
Processing for Rural Housing and
Economic Development (RHED)
Grants,’’ issued August 30, 2005, which
can be found at https://www.hud.gov/
offices/cpd/energyenviron/environment/
lawsandregs/notices.cfm. HUD’s
funding commitment is contingent on
HUD’s site approval following an
environmental review.
e. Adjustments to Funding.
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(1) HUD will not fund any portion of
your application that is ineligible for
funding and does not meet the
requirements of this NOFA, or is
duplicative of other funded programs or
activities from prior year awards or
other selected applicants. Only the
eligible non-duplicative portions of your
application will be funded.
(2) HUD reserves the right to utilize
this year’s funding to fund previous
years’ errors prior to rating and ranking
this year’s applications.
(3) If a balance remains, HUD reserves
the right to utilize those funds toward
the following year’s awards.
(4) Please see the section VI.A.2 and
3 of the General Section for more
information about funding.
(5) Performance and Compliance
Actions of Funding Recipients. HUD
will measure and address the
performance and compliance actions of
funding recipients in accordance with
the applicable standards and sanctions
of the Rural Housing and Economic
Development program.
f. Corrections to Deficient
Applications. After the application
deadline date, HUD may not, consistent
with its regulations in 24 CFR part 4,
subpart B, consider any unsolicited
information that you, the applicant, may
want to provide. HUD may contact you
to clarify an item in your application or
to correct technical deficiencies. See
section V.B.4. of the General Section for
more detailed information on this topic.
VI. Award Administration Information
A. Award Notice
1. HUD will notify you whether or not
you have been selected for an award. If
you are selected, HUD’s notice to you
concerning the amount of the grant
award (based on the approved
application) will constitute HUD’s
conditional approval, subject to
negotiation and execution of a grant
agreement by HUD. Successful Rural
Housing and Economic Development
program applicants will be notified of
the grant award and will receive postaward instructions by mail.
2. Debriefing. See the General Section
for information on how to obtain a
debriefing on your application review
and evaluation.
B. Administrative and National Policy
Requirements. In addition to the
requirements listed below, please
review all requirements in section III of
the General Section.
1. Lead-Based Paint Hazard Control.
All property assisted under the Rural
Housing and Economic Development
program is covered by the Lead-Based
Paint Poisoning Prevention Act (42
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U.S.C. 4821–4846), the Residential
Lead-Based Paint Hazard Reduction Act
(42 U.S.C. 4851 et seq.), and HUD’s
implementing regulations at 24 CFR part
35.
2. Procurement of Recovered
Materials. See the General Section for
further information.
3. Executive Order 13202,
‘‘Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects.’’ (See the
General Section for further information.)
4. Audit Requirements. Any grantee
that expends $500,000 or more in
federal financial assistance in a single
year (this can be program year or fiscal
year) must meet the audit requirements
established in 24 CFR parts 84 and 85
in accordance with OMB A–133.
5. Accounting System Requirements.
The Rural Housing and Economic
Development program requires that
successful applicants have in place an
accounting system that meets the
policies, guidance, and requirements
described in the following applicable
OMB Circulars and Code of Federal
Regulations:
a. OMB Circular A–87 (Cost
Principles for State, Local, and Indian
Tribal Governments);
b. OMB Circular A–122 (Cost
Principles for Non-Profit Organizations);
c. OMB Circular A–133 (Audits of
States, Local Governments, and NonProfit Organizations);
d. 24 CFR part 84 (Grants and
Agreements with Institutions of Higher
Education, Hospitals, and other NonProfit Organizations); and
e. 24 CFR part 85 (Administrative
Requirements for Grants and
Cooperative Agreements to State, Local,
and Federally Recognized Indian Tribal
Governments).
C. Reporting.
1. Reporting Requirements. Reporting
documents apply to the award,
acceptance and use of assistance under
the Rural Housing and Economic
Development program and to the
remedies for noncompliance, except
when inconsistent with HUD’s
Appropriation Act, or other federal
statutes or the provisions of this NOFA.
For each semi-annual reporting
period, as part of your required report
to HUD, grantees must include a
completed Logic Model (Form HUD
96010), which identifies output and
outcome achievements. For FY 2008,
HUD is considering a new concept for
the Logic Model. The new concept is a
Return on Investment statement. HUD
will be publishing a separate notice on
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the ROI concept. If you are reporting
race and ethnic data, you must use Form
HUD–27061, Race and Ethnic Data
Reporting Form.
2. Racial and Ethnic Data. HUD
requires that funded recipients collect
racial and ethnic beneficiary data. It has
adopted the Office of Management and
Budget’s Standards for the Collection of
Racial and Ethnic Data. In view of these
requirements, you should use Form
HUD–27061, Racial and Ethnic Data
Reporting Form (instructions for its
use), found on https://
www.HUDclips.org, a comparable
program form, or a comparable
electronic data system for this purpose.
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VII. Agency Contact(s)
Further Information and Technical
Assistance. For information concerning
the HUD Rural Housing and Economic
Development program, contact Ms.
Linda Streets, Community Planning and
Development Specialist, Ms. Monica
Wallace, Community Planning and
Development Specialist, Mr. James
Hedrick, Presidential Management
Fellow, or Ms. Nikki Bowser,
Community Planning and Development
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Specialist, Office of Rural Housing and
Economic Development, Office of
Community Planning and Development,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 7137, Washington, DC 20410–
7000; telephone 202–708–2290 (this is
not a toll-free number) or 1–877–787–
2526 (this is a toll-free number). Persons
with speech or hearing impairments
may access this number via TTY by
calling the toll-free Federal Information
Relay Service at 800–877–8339.
Prior to the application deadline, staff
will be available at the above number to
provide general guidance and
clarification of the NOFA, but not
guidance in actually preparing your
application. Following selection, but
prior to award, HUD staff will be
available to assist in clarifying or
confirming information that is a
prerequisite to the offer of an award by
HUD.
VIII. Other Information
A. Satellite Broadcast. HUD will hold
an information Webcast via satellite for
potential applicants to learn more about
the program and preparation of an
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application. For more information about
the date and time of this Webcast,
consult the HUD Web site at https://
www.hud.gov.
B. The Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2506–0169. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor and a person is
not required to respond to a collection
of information, unless it displays a
currently valid OMB control number.
Public reporting burden for the
collection of information is estimated to
average 100 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application, semi-annual
reports, and final report. The
information will be used for grantee
selection and monitoring the
administration of funds.
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Resident Opportunity and SelfSufficiency (ROSS) Service
Coordinators Program
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Public and Indian Housing.
B. Funding Opportunity Title:
Resident Opportunity and SelfSufficiency (ROSS) Service
Coordinators program.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR
5200–N–14; OMB Approval Number
2577–0229.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): Resident
Opportunity and Self Sufficiency,
14.870
F. Dates: The application deadline
date is August 14, 2008. Applications
submitted through https://
www.grants.gov must be received and
validated by grants.gov no later than
11:59:59 eastern time on the application
deadline date. The validation process
may take up to 72 hours.
G. Additional Overview Content
Information
1. Purpose of Program. The purpose of
the Public and Indian Housing Resident
Opportunity and Self Sufficiency
(ROSS) program is to provide grants to
public housing agencies (PHAs), tribes/
tribally designated housing entities
(TDHEs), Resident Associations (RAs),
and nonprofit organizations (including
grassroots, faith-based and other
community-based organizations) for the
provision of a Service Coordinator to
coordinate supportive services and
other activities designed to help Public
and Indian housing residents attain
economic and housing self-sufficiency.
This program works to promote the
development of local strategies to
coordinate the use of assistance under
the Public Housing program with public
and private resources, for supportive
services and resident empowerment
activities. These services should enable
participating families to increase earned
income, reduce or eliminate the need for
welfare assistance, make progress
toward achieving economic
independence and housing selfsufficiency, or, in the case of elderly or
disabled residents, help improve living
conditions and enable residents to agein-place. A Service Coordinator ensures
that program participants are linked to
the supportive services they need to
achieve self-sufficiency or remain
independent. Funds in this program
will no longer be allowed to be used for
the direct provision of these services.
This program is similar to the Public
Housing FSS program (PH FSS),
however, the PH FSS program is open
only to PHAs and Tribes/TDHEs, has a
requirement of an escrow account for its
participants and is one-year funding.
The ROSS SC program is open to nonprofit and Resident Association
applicants, is three-year funding,
includes admin expenses and training
as eligible uses of the funds and requires
a 25% match by statute. A PHA or Tribe
may receive grants in both programs.
2. Funding Available. A total of
approximately $28 million is available
for the ROSS Service Coordinator
program in fiscal year 2008, plus any
carryover or recaptured funds from prior
ROSS appropriations that may become
available.
3. Award Amounts. Awards will pay
for the annual salary and fringe benefits
of Service Coordinators. Awards may be
for up to three coordinators, depending
on size and type of applicant and each
coordinator salary must not exceed
$68,000. Awards will also include funds
for training and for administrative
expenses. Total awards for 3-year grant
term will range from approximately
$240,000 to $720,000. Please see the
program description for more specific
information about funding amounts.
Total funding
Number of SCs
To serve
ROSS-Service Coordinators ..
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Grant program
$28 million ..............................
1 SC .......................................
2 SCs .....................................
3 SCs .....................................
50–1000 units ........................
1001–2500 units ....................
2501 + units ...........................
4. Eligible Applicants. Eligible
applicants are PHAs; tribes/TDHEs;
nonprofit organizations including
grassroots faith-based and other
community-based organizations that
have resident support or the support of
tribes; RAs; resident councils (RCs);
resident organizations (ROs); City-Wide
Resident Organizations (CWROs);
Intermediary Resident Organizations
(IROs); Jurisdiction-Wide Resident
Organizations; Regional Resident
Organizations; Resident Management
Corporations (RMCs); Site-Based
Resident Organizations; Statewide
Resident Organizations (SROs); and
Tribal/TDHE resident groups. The term
‘‘resident association’’ or ‘‘RA’’ will be
used to refer to all types of eligible
resident organizations. Please see the
section on ‘‘Definition of Terms’’ for a
complete definition of each type of
eligible resident organization.
5. Cost Sharing/Match Requirement.
At least 25 percent of the requested
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grant amount is required as a match.
The match may be in cash and/or inkind donations. Match may also be
made up of self-sufficiency and
supportive services/programs provided
to participants in the ROSS-Service
Coordinators program. The match is a
threshold requirement.
6. Grant term. The grant term for each
funding category is 3 years from the
execution date of the grant agreement.
Full Text of Announcement
I. Funding Opportunity Description
A. Purpose.
The purpose of the ROSS Service
Coordinator program is to provide
funding to hire and maintain Service
Coordinators who will assess the needs
of residents of conventional Public
Housing or Indian housing and
coordinate available resources in the
community to meet those needs. The
ultimate goal of a Family Service
Coordinator is to assist families to
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Maximum
grant amount
$240,000
480,000
720,000
increase earned income and move
towards economic and housing selfsufficiency. The ultimate goal of an
Elderly/Disabled Service Coordinator is
to ensure that residents can maintain
independent living and age-in-place in
their units and avoid placement in a
full-care facility to the greatest extent
possible. Applicants will indicate if
their Service Coordinators will serve
families, elderly residents, or a mix of
both.
B. Number of Positions for Which
Eligible Applicants May Apply
1. For PHA and Tribe/TDHE
applicants, the number of positions is
determined by number of ACC units.
(Tribes/TDHEs should use the number
of units counted as Formula Current
Assisted Stock for FY 2007 as defined
in 24 CFR 1000.316). Tribes that have
not previously received funds from the
Department under the U.S. Housing Act
of 1937 should count housing units
under management that are owned and
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operated by the Tribe and that are
identified in their housing inventory as
of September 30, 2007. Applicants may
apply for up to 3 Service Coordinators
depending on the size and type of the
applicant. Program ratio for number of
eligible Service Coordinators is in the
table above under ‘‘Award Amounts.’’
The Service Coordinator does not
have to serve all residents in a particular
PHA or development however each
Service Coordinator must serve a
minimum of 50 units. Service
Coordinators generally serve an average
of between 75–400 residents. Part of the
Service Coordinator’s role is to convene
a Program Coordinating Committee,
similar to that required in the Family
Self-Sufficiency program, to coordinate
services for families and/or elderly
residents. HUD expects that all entities
wishing to serve residents at a particular
PHA will have coordinated their grantseeking efforts. If more than one
application proposing to serve the same
development/Asset Management Project
(AMP) is received, they will both be
reviewed and if both are deemed to
enter the lottery, the first chosen will be
funded.
2. Non-Profit Applicants may apply
with the support of a PHA or with the
support of one or more RAs. A nonprofit applicant with support from a
PHA may apply to serve a PHA/Tribe/
TDHE using the same ratio as above. A
non-profit applicant applying with the
support of an RA(s) may apply for up to
one Service Coordinator per RA (or set
of RAs if combining RAs is required to
achieve the minimum number of units
to be served) for a total of not more than
three SCs per PHA. (This may serve
more than three RAs per PHA, if more
than one RA need to combine in order
to meet the minimum number of
residents required for an SC position.)
A non-profit applicant may apply to
serve as many as 3 PHAs (up to 9 SCs),
but must submit a separate application
for each PHA to be served unless they
are proposing to split one SC’s time
between PHAs. In this case, one
application may be submitted, but a
letter of support from each PHA (or RA
at each PHA) is required and the PHA
listed first on the HUD–52768 will be
considered the lead PHA.
3. Local Resident Association
Applicants may apply for one
coordinator each, provided that the
minimum number of units will be
served.
4. State-wide and National and other
Resident Associations with non-profit
status should apply using the eligibility
guidelines for non-profit applicants.
5. Joint Applicants—more than one
PHA/Tribe/TDHE or RA may combine
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their eligible units and share the
number of Service Coordinators for
which they are eligible together. In this
case, a lead applicant must be
identified.
C. Definition of Terms
1. City-Wide Resident Organization
consists of members of Resident
Councils, Resident Management
Corporations, and Resident
Organizations who reside in public
housing developments that are owned
and operated by the same PHA within
a city.
2. Contract Administrator means an
overall grant administrator or a financial
management agent (or both) that
oversees the implementation of the
grant and/or the financial aspects of the
grant.
3. Elderly person means a person who
is at least 62 years of age.
4. Jurisdiction-Wide Resident
Organization means an incorporated
nonprofit organization or association
that meets the following requirements:
a. Most of its activities are conducted
within the jurisdiction of a single
housing authority;
b. There are no incorporated resident
councils or resident management
corporations within the jurisdiction of
the single housing authority;
c. It has experience in providing startup and capacity-building training to
residents and resident organizations;
and
d. Public housing residents
representing unincorporated resident
councils within the jurisdiction of the
single housing authority must comprise
a majority of the board of directors.
5. Tribally Designated Housing Entity
(TDHE) is an entity authorized or
established by one or more Indian tribes
to act on behalf of each such tribe
authorizing or establishing the housing
entity as defined by section 4(21) of
NAHASDA.
6. Indian Tribe means any tribe, band,
nation, or other organized group of a
community of Indians, including any
Alaska Native village, regional, or
village corporation as defined in or
established pursuant to the Alaska
Native Claims Settlement Act, and that
is recognized as eligible for the special
programs and services provided by the
United States to Indians because of their
status as Indians pursuant to the Indian
Self Determination and Education Act of
1975 or any state-recognized tribe
eligible for assistance under section
4(12)(C) of the Native American
Housing Assistance and SelfDetermination Act of 1996 (NAHASDA).
7. Intermediary Resident
Organizations means jurisdiction-wide
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resident organizations, citywide
resident organizations, statewide
resident organizations, regional resident
organizations, and national resident
organizations.
8. NAHASDA-assisted resident means
a member of a tribe (as defined above)
who has been assisted by NAHASDA.
9. National Resident Organization
(NRO) is an incorporated nonprofit
organization or association for public
housing that meets each of the following
requirements:
a. It is national (i.e., conducts
activities or provides services in at least
two HUD areas or two states);
b. It has the capacity to provide startup and capacity-building training to
residents and resident organizations;
and
c. Public housing residents
representing different geographical
locations in the country are members of
the board of directors.
10. Nonprofit organization is an
organization that is exempt from federal
taxation. A nonprofit organization can
be organized for the following purposes:
Charitable, religious, educational,
scientific, or other similar purposes in
the public interest. To obtain nonprofit
status, qualified organizations must file
an application with the Internal
Revenue Service (IRS) and receive
designation as such by the IRS. For
more information, go to https://
www.irs.gov. Applicants who are in the
process of applying for nonprofit status,
but have not yet received nonprofit
designation from the IRS by the
deadline date, will not be considered
nonprofit organizations. All nonprofit
applicants must submit their IRS
determination letter to prove their
nonprofit (e.g., 501(c)(3)) status. Please
see the section on Threshold
Requirements for more information.
Nonprofit applicants must also provide
letters of support as described in the
Threshold Requirements section.
11. Past Performance. HUD’s field
offices will evaluate applicants for past
performance to determine whether an
applicant has the capacity to manage the
grant for which it is applying. The area
Office of Native American Programs
(ONAP) will review past performance
for tribal/TDHE submissions. Field
offices will also evaluate the past
performance of contract administrators
for applicants required to have a
contract administrator. New applicants
will be evaluated using their narrative
responses to the Past Performance
requirement below.
12. Person with disabilities means a
person who:
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a. Has a condition defined as a
disability in section 223 of the Social
Security Act; or
b. Has a developmental disability as
defined in section 102 of the
Developmental Disabilities Assistance
Bill of Rights Act.
The term ‘‘person with disabilities’’
does not exclude persons who have
acquired immunodeficiency syndrome
(HIV/AIDS) or any conditions arising
from the etiologic agent for AIDS. In
addition, no individual shall be
considered a person with disabilities,
for purposes of eligibility for lowincome housing, solely on the basis of
any drug or alcohol dependence.
The definition of a person with
disabilities contained in section 504 of
the Rehabilitation Act of 1973 and its
implementing regulations must be used
for purposes of reasonable
accommodations and program
accessibility. Please see 24 CFR 5.403.
13. Resident Association (RA) means
any or all of the forms of resident
organizations as they are defined
elsewhere in this definitions section and
includes Resident Councils (RC),
Resident Management Corporations
(RMC), Regional Resident Organizations
(RRO), Statewide Resident
Organizations (SRO), Jurisdiction-Wide
Resident Organizations, and National
Resident Organizations (NRO). The
NOFA will use ‘‘Resident Association’’
or ‘‘RA’’ to refer to all eligible types of
resident organizations. See 24 CFR
964.115 for more information.
14. Regional Resident Organization
(RRO) means an incorporated nonprofit
organization or association for public
housing that meets each of the following
requirements:
a. The RRO is regional (i.e., not
limited by HUD Areas);
b. The RRO has experience in
providing start-up and capacity-building
training to residents and resident
organizations; and
c. Public housing residents
representing different geographical
locations in the region must comprise
the majority of the Board of Directors.
15. Resident Management
Corporation (RMC) means an entity that
proposes to enter into, or enters into a
contract to conduct one or more
management activities of a PHA and
meets the requirements of 24 CFR
964.120.
16. Resident Organization (RO) for
tribal entities means an incorporated or
unincorporated nonprofit tribal
organization or association that meets
each of the following criteria:
a. It shall consist of residents only,
and only residents may vote;
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b. If it represents residents in more
than one development or in all of the
developments of the tribal/TDHE
community, it shall fairly represent
residents from each development that it
represents;
c. It shall adopt written procedures
providing for the election of specific
officers on a regular basis; and
d. It shall have an elected governing
board.
17. Site-Based Resident Associations
means resident councils or resident
management corporations representing a
specific public housing development.
18. Statewide Resident Organization
(SRO) is an incorporated nonprofit
organization or association for public
housing that meets the following
requirements:
a. The SRO has statewide jurisdiction;
b. The SRO has experience in
providing start-up and capacity-building
training to residents and resident
organizations; and
c. Public housing residents
representing different geographical
locations in the state must comprise the
majority of the Board of Directors.
19. Tribal/TDHE Resident Group
means tribal/TDHE resident groups that
are democratically elected groups such
as IHA-wide resident groups, area-wide
resident groups, single development
groups, or resident management
corporations (RMCs).
D. Regulations Governing the ROSS
Program. ROSS is governed by 24 CFR
part 964.
II. Award Information
A. Performance Period and Award Type
1. Grant Period. Three years. The
grant period shall begin the day the
grant agreement and the form HUD–
1044 (Assistance Award/Amendment)
are signed by both the grantee and HUD.
2. Grant Extensions. Requests to
extend the grant term beyond the threeyear grant term must be submitted in
writing to the local HUD field office or
area ONAP at least 60 days prior to the
expiration of the grant term. Requests
must explain why the extension is
necessary, what work remains to be
completed, and what work and progress
was accomplished to date. Extensions
may be granted only once by the field
office or area ONAP for a period not to
exceed 6 months and may be granted for
a further 6 months by the HUD
Headquarters program office at the
request of the Field Office or area
ONAP. Required extensions may be
considered as part of future Past
Performance reviews.
3. Type of Award. Grant agreement.
4. Subcontracting. Subcontracting is
permitted. Grantees must follow federal
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procurement regulations found in HUD
regulations at 24 CFR 84.40–84.48 and
24 CFR 85.36.
5. Total Funding. HUD expects to
award $28,000,000 under this funding
category of ROSS.
III. Eligibility Information
A. Eligible Applicants
1. Eligible applicants are PHAs,
tribes/TDHEs, RAs, and nonprofit
organizations supported by PHAs,
tribes/TDHEs or RAs.
2. PHA applicants that are currently
eligible to receive funding for one or
more Elderly/Disabled Service
Coordinators (EDSC) through the
Operating Subsidy and that are granted
ROSS Service Coordinator funding to
serve Elderly residents through this
NOFA will forgo all future eligibility for
EDSC Renewal Funding through the
Operating Subsidy.
3. Nonprofits are eligible applicants if
they are representing or acting at the
behest of an RA or PHA/Tribe/TDHE.
Accordingly, nonprofit applicants must
show support from one or more RAs or
PHAs/Tribes/TDHEs. Applicants should
see the General Section for instructions
on submitting support letters and other
documentation with their electronic
application.
B. Cost Sharing or Matching
The required match is 25 percent of
requested funds. Match is a threshold
requirement. Therefore, applicants who
do not demonstrate the minimum 25
percent match will not receive further
consideration for funding. Match may
be cash or in-kind and may also be
made up of self-sufficiency and
supportive services/programs provided
to participants in the ROSS-Service
Coordinators program. Please see the
section below on threshold
requirements for more information on
what is required for the match.
C. Other
1. Eligible Program Activities. Funds
awarded to applicants under this NOFA
may be used for:
a. Salaries and fringe benefits of one
or more Service Coordinators. A parttime Service Coordinator may be
retained where appropriate, however,
the minimum units served remains the
same. One or more PHAs may share a
full-time position if that is deemed most
appropriate for the applicant’s program.
Although the exact role for the SC shall
be designed to meet the needs of the
project’s community, below is a listing
of recommended functions for an SC:
(1) Coordinate a Local Program
Committee with local service providers
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to ensure that program participants are
linked to supportive services needed to
achieve self-sufficiency. The Service
Coordinator will act as a liaison
between the residents/PHA and local
service providers.
(2) Market the program to residents.
(3) Provide general case management
which includes intake, assessment,
education, and referral of residents to
service providers in the general
community.
(4) Coordinate and oversee the
delivery of services, ensuring services
are provided on a regular, ongoing, and
satisfactory basis.
(5) Coordinate and sponsor
educational events, which may include
subjects relating to health care, job
search seminars, life skills training, etc.
(6) Assist the PHA, Tribe/TDHE or RA
to create a resident group to promote
self-sufficiency efforts and/or encourage
residents to build informal support
networks with other residents, family,
and friends.
(7) Facilitate the formation of SelfHelp Groups with residents and faithbased and/or other community-based
groups if a particular need is evident.
The formation of small groups will
assist in fostering a sense of community
and encourage residents’ efforts to
support and assist each other.
(8) Monitor the ongoing provision of
services including supportive services
from community agencies and keep the
case management and provider agency
current with the progress of the
individual. Monitor the provision of
supportive services where appropriate.
(9) Track and report to HUD on the
progress of residents enrolled in the
program.
(10) Evaluate the overall success of
the program.
b. Training and travel pursuant to
training related to professional and/or
program development. All training must
be approved by the HUD Field Office or
Area ONAP. HUD anticipates providing
Start-Up training for all new SCs after
awards are made.
c. Administrative Costs may be used
for activities including but not limited
to the list contained in Section IV.E of
this NOFA.
d. Supportive services to which
residents might be connected will vary
with need and community resources.
However, the spectrum of services
offered should be as broad and as
responsive to residents’ needs as
possible. Please Note: These services
cannot be paid for using funds from this
grant (except where allowed under
Admin costs). SCs might connect
residents to organizations providing the
following types of services. The
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provision of these and similar services
would qualify as match.
(1) Life-Skills Training, including:
(a) Financial Literacy/Credit Repair/
Banking and Money Management.
(b) Real Life Issues. Information on
tax forms, leases, car insurance, health
insurance, long-term care insurance, etc.
(c) Literacy training and GED
preparation/Basic Education/ESOL.
(d) Mentoring.
(2) Job Training, Job Search, and
Placement Assistance, including:
(a) Skills assessment of participating
residents.
(b) Applying for a job. How to
complete employment forms;
highlighting skills employers are
looking for, researching job
opportunities in the area, and
calculating net wages.
(c) Soft skills training including
problem-solving and other cognitive
skills, oral and written communication
skills, workplace norms (appropriate
dress, punctuality, respectful
communication, etc.), work ethic, and
interpersonal and teamwork skills.
(d) Resume writing.
(e) Interviewing techniques.
(3) Employer linkage and job
placement. Working with local
employers and job placement providers
who design and offer training that
addresses local employers’ needs, and
offer a job placement program that refers
trained residents to participating
employers and other local area
employers.
(4) Provision of professional clothing
or uniforms related to new employment.
(5) Career advancement and planning
programs. Such programs should be
designed to:
(a) Set career goals;
(b) Provide strategies such as finding
a strong professional mentor within an
organization for which residents may be
working, and focusing on the
organization’s priorities.
(c) Reinforce welfare-to-work
programs and focus efforts on increasing
residents’ earning capacity. Activities
can include job counseling, helping
residents secure better paying jobs or
jobs in better work environments,
preparing for work in a new job
category, obtaining additional job skills,
and other job-related or educational
training.
(d) Working with local employers to
create opportunities that combine
education and skills training with jobs.
Strategies that promote work-based
learning can offer the most effective
method for giving new workers the tools
they need to move onto a career ladder
and achieve upward mobility.
(6) Post-Employment Follow-up and
Activities to Support Career
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Advancement and Long-Term Economic
Self-Sufficiency;
(a) Individual Savings Accounts
(ISAs).
(b) Housing Counseling and
Homeownership readiness programs.
This can include information to help
residents move to market-rate rental
housing and/or ‘‘pre-purchase’’
homeownership counseling and
training. This may include training on
such subjects as credit and financial
management, credit repair, housing
search, how to finance the purchase of
a home, including use of FHA mortgages
or other mortgage vehicles, fair housing,
fair lending, Individual Savings
Accounts, the Real Estate Settlement
Procedures Act (RESPA), energy
efficiency measures/Energy Star
appliances, and home maintenance.
Applicants are strongly encouraged to
refer residents to HUD-approved
housing counseling agencies. For a list
of HUD-approved housing counseling
agencies, go to: https://www.hud.gov/
offices/hsg/sfh/hcc/hccprof14.cfm. This
type of training could include:
(i) Asset building;
(ii) Credit counseling and credit
scoring;
(iii) Financial literacy and
management;
(iv) Selecting a real estate broker;
(v) Choosing a lender;
(vi) Appraisals;
(vii) Home inspections;
(viii) Avoiding delinquency and
predatory lending;
(ix) Foreclosure prevention;
(x) Home maintenance and financial
management for first-time homeowners;
(xi) RESPA; and
(xii) Fair Housing and fair lending
Counseling.
(c) Community Safety.
(d) Health Coordination and
Outreach.
(e) Resident Empowerment/Capacity
Building.
(f) Computer Skills.
(g) Coordinating Services necessary
for elderly or disabled residents to agein-place.
(h) Good Neighbor Programs.
(i) After-school and or summer
programs for school-age children to
include tutoring, remedial training, and
using computers.
(j) Information on the Earned Income
Tax Credit Program, Food Stamps, Child
Tax Credit Program, Medicaid, the State
Child Health Insurance Program (S–
CHIP), Student Loan Interest Deduction,
tribal welfare programs, and other
benefit programs that can help
individuals and families make a
successful transition from welfare to
work.
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(k) Transportation to enable residents
to participate in program activities, find
and maintain employment, maintain
independent living, etc.
(l) Child Care to enable residents to
work or participate in program
activities.
(m) Parenting Courses.
(n) Nutrition courses.
(o) Health care information and
services including referrals to mental
health providers and alcohol and other
drug abuse treatment programs.
(p) Resident Business Development.
(q) Assistance with Activities of Daily
Living for Elderly/Disabled Residents.
(r) Meal services to meet nutritional
need for Elderly/Disabled Residents.
(s) Disability Services Counseling.
(t) Personal Emergency Response
Resources.
(u) Wellness Programs.
SCs may also create and maintain
linkages to other local social service
agencies such as employment agencies,
health departments, transportation
agencies, economic/community
development agencies, community
colleges, recreational and cultural
services, and other community
organizations such as Boys & Girls
Clubs, 4H Clubs, Boy Scouts, Girl
Scouts, etc.
2. Threshold Requirements.
Applicants must respond to each
threshold requirement clearly and
thoroughly by following the instructions
below. If your application fails one
threshold requirement (regardless of the
type of threshold) it will be considered
a failed application and will not receive
consideration for funding.
a. Match. All applicants are required
to have in place a firmly committed 25
percent of the total grant amount in
match of cash or in-kind donations as
defined in this NOFA. Match does not
have to be for only the eligible activities
under this grant (e.g. salary, fringe,
admin and training). The intention is
that the match will be either cash or, if
in-kind, made up of services provided to
participants in the ROSS-Service
Coordinators program. Activities
eligible to be counted for match may be
both the activities eligible for federal
funding under this program as well as
self-sufficiency and supportive services/
programs provided to participants in the
ROSS-Service Coordinators program.
Applicants are not required to submit
match commitment letters with their
application, but they must be kept on
file. The match certification on the
HUD–52769 Needs/Partners Form must
be signed by the applicant’s Executive
Director, Resident Association Board
President, Tribal Chairman or other
person authorized to make the stated
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commitment, attesting to at least 25%
match for activities pursuant to this
grant. Please note that all forms with
signatures must be scanned and
attached to your application or
submitted by fax, using the facsimile
cover sheet provided with your
application.
Joint applicants must together have at
least a 25 percent match. Applicants
who do not demonstrate the minimum
25 percent match will fail this threshold
requirement and will not receive further
consideration for funding.
Match donations must be firmly
committed, which means that the
amount of match resources and their
dedication to ROSS-funded activities
must be explicit, in writing, and signed
by a person authorized to make the
commitment. The letters of
commitment/MOUs/tribal resolutions
must indicate the total dollar value of
the commitment and be dated between
the publication date of this NOFA and
the application deadline published for
this NOFA and indicate how the
commitment will relate to the proposed
program. If the commitment is in-kind,
the letters should explain exactly what
services or material will be provided.
The commitment must be available at
time of award. Applicants proposing to
use their own, non-ROSS grant funds to
meet the match requirement, in whole
or in part, must also have a letter of
commitment indicating the type of
match (cash or in-kind) and how the
match will be used.
(1) The value of volunteer time and
services shall be computed by using the
normal professional rate for the local
area or the national minimum wage rate
per hour.
(2) In order for HUD to determine the
value of any donated material,
equipment, staff time, building, or lease,
your application must provide a letter
from the organization making the
donation stating the value of the
contribution.
(3) Other resources/services that can
be committed include: In-kind services
provided to the applicant; funds from
federal sources (not including ROSS
funds) that by statute allow those funds
to be used for matching purposes,
including, for example, Community
Development Block Grant (CDBG)
funds; Indian Housing Block Grant
(IHBG) funds; funds from any state or
local government sources; and funds
from private contributions. Applicants
may also partner with other program
funding recipients to coordinate the use
of resources in the target area.
b. Past Performance. HUD’s field
offices will evaluate data provided by
applicants as well as applicants’ past
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performance to determine whether
applicants have the capacity to manage
the grant for which they are applying.
The area ONAP will review past
performance for tribal and TDHE
submissions. Field offices will evaluate
the contract administrators’ past
performance for applicants required to
have a contract administrator. In
evaluating past performance HUD will
look at the applicant’s record of
completing grant activities on time,
within budget, and the results achieved.
Using the narrative provided by the
applicant, the field office/area ONAP
will evaluate applicants’ past
performance. Applicants should
carefully prepare their Past Performance
statement to ensure it addresses the
criteria requested therein.
c. Letters of Support for Nonprofit
Applicants.
(1) All nonprofit applicants must
include a letter of support from either
the Public Housing Authority/Tribe/
TDHE(s) or the particular Resident
Association(s) they intend to serve. All
letters of support must be signed by an
authorized representative of the
supporting organization and be dated
between the publication date of this
NOFA and the application deadline
published in this NOFA, or the
amended deadline. Please be advised
that all letters with signatures will need
to be scanned and attached to the
application or faxed using the facsimile
cover sheet included with the
application package.
(2) Nonprofit applicants that receive
support only from Resident
Associations must submit form HUD–
52753 (Certification of Resident Council
Board of Election) for each RA from
which the non-profit is receiving
support. Submitting this form is not
applicable where non-profits submit
letters of support from the PHA/Tribe/
TDHE .
(3) PHA/RA Letters of support must
indicate the number of eligible units at
the PHA (or the number of eligible units
represented by the RA, in the case of RA
support letters) and list the names of the
developments to be served. The letter
should also describe to what extent the
PHA/RA is familiar with the nonprofit
applicant and indicate their support of
the nonprofit application. Letters must
include contact information and the
name and title of the person authorized
to sign for the organization. Please see
the General Section for instructions for
submitting the required letters with
your electronic application.
HUD expects that all entities wishing
to serve residents at a particular PHA
will have coordinated their grantseeking efforts. If more than one
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application proposing to serve the same
development/AMP is received, they will
both be reviewed and if both are deemed
eligible to enter the lottery, the first
chosen will be funded.
d. General Section Thresholds. All
applicants will be subject to all
Threshold requirements listed in the
General Section including the Dun and
Bradstreet Universal Numbering System
(DUNS) Number Requirement. You will
need to obtain a DUNS number to
receive an award from HUD. Obtaining
a waiver to submit a paper application
does not release an applicant from this
requirement. Refer to the General
Section for more information.
3. Program Requirements
a. Contract Administrator. All RA and
PHAS Troubled PHA applicants must
have a Contract Administrator. The
contract administrator must assure that
the financial management system and
procurement procedures that will be in
place during the grant term will fully
comply with either 24 CFR parts 84 or
85, as appropriate. If an applicant that
is required to have a Contract
Administrator Partnership Agreement
fails to submit one or if it is incomplete,
incorrect, or insufficient, this will be
treated as a technical deficiency.
Contract administrators are expressly
forbidden from accessing HUD’s Line of
Credit Control System (LOCCS) and
submitting vouchers on behalf of
grantees. Contract Administrators must
also assist grantees in meeting HUD’s
reporting requirements. Contract
Administrators may be: local housing
agencies; community-based
organizations such as community
development corporations (CDCs),
churches, temples, synagogues,
mosques; nonprofit organizations; state/
regional/local associations, agencies and
organizations. Troubled PHAs are not
eligible to be contract administrators.
Organizations that the applicant
proposes to use as the contract
administrator must not violate or be in
violation of other conflicts of interest as
defined in 24 CFR part 84 and 24 CFR
part 85.
b. Nonprofit status. All nonprofit
applicants must submit their IRS
determination letter to prove their
nonprofit (e.g., 501(c)(3)) status. Please
see the General Section for instructions
for submitting the required
documentation with your electronic
application.
c. Requirements Applicable to All
Applicants. All applicants, lead and
non-lead, should refer to ‘‘Other
Requirements and Procedures
Applicable to All Programs’’ of the
General Section for requirements
pertaining specifically to procurement
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of recovered materials and for
information regarding other
requirements to which they may be
subject.
d. Affirmatively Furthering Fair
Housing. The General Section of the
SuperNOFA directs applicants to
submit a statement of their plans to
affirmatively further fair housing if they
receive funding or, if directed in the
particular program NOFA, to
demonstrate otherwise that they will
affirmatively further fair housing.
Successful applicants for this program
will certify in their grant agreement/
other funding arrangement that they
will take reasonable steps to
affirmatively further fair housing and
maintain records of these steps and their
impacts. Reasonable steps include: (1)
Advertising for the Service Coordinator
position widely in the community, (2)
marketing the program to all eligible
persons, including persons with
disabilities and persons with limited
English proficiency, (3) making
buildings and communications that
facilitate applications and service
delivery accessible to persons with
disabilities (see, for example, HUD’s
rule on effective communications at 24
CFR 8.6), (4) providing fair housing
counseling services or referrals to fair
housing agencies, (5) informing
participants of how to file a fair housing
complaint, including providing the tollfree number for the Housing
Discrimination Hotline: 1–800–669–
9777, and (6) if the program has a goal
of homeownership or housing mobility,
recruiting landlords and service
providers in areas that expand housing
choice to program participants. Recordkeeping covers, but is not limited to, the
race, ethnicity, familial status, and
disability status of program participants.
Prior to execution of the grant
agreement/other funding arrangement,
the successful applicant will submit a
statement to HUD outlining the
reasonable steps it plans to take
affirmatively further fair housing and
how it proposes to maintain records of
such activities and their impact.
4. Number of Applications Permitted.
a. PHA/Tribe/TDHE Applicants may
submit only one application each. PHAs
may propose to serve their own
developments. Local RAs may propose
to serve their own residents and may
submit one application each. Non-Profit
Organizations (including state and
national non-profit Resident
Associations) may be funded to serve
residents at as many as three (3) PHAs/
Tribes/TDHEs, but must submit a
separate application for each PHA to be
served unless they will be serving more
than one PHA with only one SC. If this
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is the case, one application is
acceptable, but a letter of support from
each PHA (or an RA from each PHA) to
be served must be included in the
application and the PHA listed first on
the HUD–52768 will be considered the
lead PHA. Each application should be
complete in and of itself and will be
evaluated independently. If an applicant
submits more than one application,
separate, non-duplicative match letters
must be kept on file.
b. More than one application per
development. HUD expects that all
entities wishing to serve residents at a
particular PHA will have coordinated
their grant-seeking efforts. If more than
one application proposing to serve the
same development/AMP is received,
they will both be reviewed and if both
are deemed eligible to enter the lottery,
the first chosen will be funded.
c. Joint applications. Two or more
applicants may join together to submit
a joint application for proposed grant
activities. However, joint applications
must designate a lead applicant. The
PHA listed first on the HUD–52768 will
be considered the lead PHA. In
addition, the lead applicant must be
registered with Grants.gov and submit
the application using the Grants.gov
portal. Lead applicants are subject to all
threshold requirements. Non-lead
applicants are subject to the following
threshold requirements as applicable:
(1) Letter(s) of support from each PHA
or RA to be served for nonprofit
applicants;
(2) Evidence of nonprofit status as
outlined under the section covering
threshold requirements for nonprofit
applicants; and
(3) Threshold requirements outlined
in Section III.C. of the General Section.
Applicants that are part of a joint
application may not also submit
separate applications as sole applicants
under this NOFA.
Note: Joint applicants may combine
their eligible units to determine the
maximum funding amount the
applicants are eligible to receive.
However, if more than one PHA is to be
served by a non-profit applicant, a letter
of support from each PHA (or an RA at
each PHA) to be served is required in
the application. Also, a Certification of
Consistency with the Consolidated Plan
is required for each PHA to be served.
5. Eligible Participants. All residents
assisted by ROSS Service Coordinators
must be residents of conventional
public housing or NAHASDA-assisted
housing
6. Eligible Developments. Only
conventional Public and Indian housing
developments and NAHASDA-assisted
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developments may be served by ROSS
grant funds. Other housing/
developments, including, but not
limited to private housing, federally
insured housing, federally subsidized,
or assisted (i.e., assisted under Section
8, Section 202, Section 811, Section
236), and others are not eligible to
participate in ROSS.
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IV. Application and Submission
Information
A. Address To Request an Application
Package. Copies of the published
NOFAs and application forms for HUD
programs announced through NOFAs
may be downloaded from the grants.gov
Web site at https://www.grants.gov/
applicants/apply_for_grants.jsp; if you
have difficulty accessing the
information, you may receive customer
support from Grants.gov by calling its
Support Desk at (800) 518–GRANTS, or
by sending an e-mail to
support@grants.gov. You may request
general information from the NOFA
Information Center (800–HUD–8929) or
800–HUD–2209 (TTY) between the
hours of 10 a.m. and 6:30 p.m. (Eastern
Time) Monday through Friday, except
on federal holidays. When requesting
information, please refer to the name of
the program you are interested in. The
NOFA Information Center opens for
business simultaneously with the
publication of the SuperNOFA. You can
also obtain information on this NOFA
from HUD’s Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
B. Content and Form of Application
Submission
1. Application Format Information for
All Applicants. Applicants should make
sure to include all requested
information, according to the
instructions found in this NOFA and in
the General Section. This will help
ensure a fair and accurate review of
your application.
2. Content and Format for
Submission.
a. Content and Format of Application.
Narrative pages must be typed, doublespaced, numbered, be in Times New
Roman, 12-point font, and have oneinch margins. Please see the General
Section for instructions on how to
submit supporting documentation with
your electronic application.
A checklist is provided here to ensure
applicants submit all required forms
and information. (Note: Applicants who
receive a waiver to submit paper
applications must meet the
requirements for submission specified
in their waiver notification.) Copies of
the forms may be downloaded with the
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application package and instructions
from https://www.grants.gov/applicants/
apply_for_grants.jsp. You must use the
forms that are included with the 2008
application so as to avoid using
outdated forms that may be on
HUDClips or found from another source.
General Forms
(1) Acknowledgement of Application
Receipt (HUD–2993), (paper application
submissions only. You must have an
approved waiver to submit a paper
application);
(2) Application for Federal Financial
Assistance (SF–424)—The Federal
Identifier requested in 5a. is the PHA
number of each applicant (e.g., MD035
or AK002).;
(3) SF–424 Supplement, Faith Based
EEO Survey (also known as the Survey
on Ensuring Equal Opportunity for
Applicants) (SF–424 SUPP) (non-profit
applicants only);
(4) Applicant/Recipient Disclosure
Report (HUD–2880);
(5) Disclosure of Lobbying Activities
(SF–LLL), if applicable;
(6) Disclosure of Lobbying Activities
Continuation Sheet (SF–LLL–A), if
applicable;
(7) You Are Our Client Grant
Applicant Survey (HUD–2994–A)
(Optional);
(8) Facsimile Transmittal Form
(HUD–96011) (MUST be used as the
cover sheet for any faxes pursuant to an
electronic application. Must also be
included in the application even if faxes
are not sent. See General Section for
more information.);
(9) Code of Conduct per General
Section Instructions.
If any of the above requirements are
missing, incomplete or incorrect in your
application, they may be requested
through the technical deficiency
process.
Program Required Submissions:
(1) HUD–52768—ROSS SC
Application Form (This serves as the
budget form—a separate budget form is
NOT required in this application.)
(2) Narrative on Capacity/Past
Performance
(3) HUD–52769 Needs/Partners Form
with Signed Certification from
Executive Director, Resident
Association Board President, or Tribal
Chairman or other person authorized to
make stated commitment attesting to at
least 25% of the entire amount of grant
funds requested in match for
administrative support or services
pursuant to this grant. (The actual
match letters or MOUs should be kept
on file with the applicant and be made
available in case of review or audit.)
(4) Logic Model (HUD–96010)
showing proposed performance
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measures. See the General Section for
information on the Logic Model.
(5) Letter(s) of Support from PHA or
RA (Nonprofit applicants)
(6) IRS nonprofit determination letter
proving non-profit status (nonprofit
applicants)
(7) Certification of Consistency with
the Consolidated Plan (HUD–2991) (for
all applicants except for tribes/TDHEs
and non-profits serving tribes/TDHEs).
If more than one PHA is to be served,
there must be one for each PHA.
(8) Certification of Consistency with
the Indian Housing Plan (HUD–52752)
(for tribes/TDHEs and non-profits
serving tribes/TDHEs). If more than one
tribe/TDHE is to be served, there must
be one for each tribe/TDHE;
(9) Certification of Resident Council
Board of Election (HUD–52753) (for RA
applicants and non-profit applicants
supported by an RA only. One
Certification is required from each RA
applying or submitting a letter of
support. If RA applicants are submitting
a joint application, one is needed for
each RA applying);
(10) Contract Administrator
Partnership Agreement (required for all
Resident Associations, and PHAStroubled PHAs. NOT required for NonProfit applicants.) (HUD–52755).
Please note that all forms that are not
grants.gov electronic forms requiring a
signature must be actually signed and
then faxed or scanned and attached to
your application. ONLY the grants.gov
electronic forms are electronically
signed.
If any of the above requirements are
missing, incomplete or incorrect in your
application, they may be requested
through the technical deficiency
process.
C. Submission Dates and Times
1. Deadline Dates. The application
must be received and validated by
Grants.gov no later than 11:59:59 p.m.
eastern time on the deadline date of
August 14, 2008. Please note that the
validation process may take up to 72
hours. If a waiver request is approved,
the notification of approval of the
waiver request will provide instructions
on where to submit the paper
application. Applicants should submit
their waiver requests in writing using
mail or e-mail. Waiver requests must be
postmarked (or for e-mail, dated) no
later than 15 days prior to the
application deadline date and should be
sent to Anice Schervish, 451 Seventh
Street, SW., Room 4130, Washington,
DC 20410 or
Anice.M.Schervish@hud.gov. If an
applicant receives a waiver to the
electronic application submission
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requirement, the application must be
received by the application deadline
date.
D. Intergovernmental Review: Not
applicable.
E. Funding Restrictions
1. Reimbursement for Grant
Application Costs. Grantees are
prohibited from using ROSS grant funds
to reimburse any costs incurred in
conjunction with preparation of their
ROSS application.
2. Covered Salaries. Service
Coordinator. This program will fund up
to $68,000 in combined annual salary
and fringe benefits for each eligible fulltime Service Coordinator. Applicants
may propose a part-time coordinator at
a lesser salary. However, the minimum
number of units still must be served. For
audit purposes, applicants must have
documentation on file demonstrating
that the salary and fringe benefits of the
project coordinator are comparable to
similar professions in their local area.
3. Training/Travel. This program will
cover up to $2,000 per year, per Service
Coordinator position for pertinent
training and associated travel. All
training must be approved by the local
HUD Field Office or Area ONAP. HUD
anticipates providing a Start-Up training
after awards are made. A part-time SC
will be entitled to the full amount of
training/travel funds.
4. Administrative Costs.
Administrative Costs will be approved
up to $10,000 per year per SC position.
A part-time position will be entitled to
the full amount of administrative funds.
These funds may be used for activities
including but not limited to:
a. Administrative staff support.
b. Local transportation by the SCs.
c. Stipends for reasonable out-ofpocket costs incurred by the residents
for such things as local transportation to
and from job training and job
interviews, supplemental educational
materials, and child care expenses.
d. Tracking and evaluation.
e. Purchase of office furniture or office
equipment and supplies.
f. Program outreach, printing and
postage.
g. Utilities.
h. Lease or rental of space for program
activities, but only under the following
conditions:
(1) The lease must be for existing
facilities not requiring rehabilitation or
construction except for minimal
alterations to make the facilities
accessible for a person with disabilities;
(2) No repairs or renovations of the
property may be undertaken with ROSS
funds; and
(3) Properties in the Coastal Barrier
Resources System designated under the
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Coastal Barrier Resources Act (16 U.S.C.
3501) cannot be leased or rented with
federal funds.
5. Funding Requests in Excess of
Maximum Grant Amount. Applicants
that request funding in excess of the
maximum grant amount that they are
eligible to receive will be given
consideration only for the maximum
grant for which they are eligible. If a
grant is awarded, the grantee will work
with the field office or area ONAP to reapportion the grant funds for salaries,
travel/training and/or administrative
costs, within allowable limits, up to the
maximum grant amount for which the
applicant is eligible.
6. Ineligible Activities/Costs. Grant
funds may not be used for ineligible
activities.
a. Funds may not be used for any
other activities other than the salary and
fringe of ROSS Service Coordinators and
related administrative and training
activities.
b. Funds under this NOFA may not be
used to pay the salary of an FSS
coordinator for a Housing Choice
Voucher (HCV) or Public Housing (PH)
FSS program. The funding for PH and
HCV FSS program coordinators is being
made available through a separate
NOFA included in the FY 2008 Super
NOFA.
c. If, upon review, the Field Office or
Area ONAP finds that funds have been
used for ineligible activities, these funds
may be recaptured.
7. ROSS funds cannot be used to hire
or pay for the services of a Contract
Administrator.
F. Other Submission Requirements
1. All applicants are required to
submit their applications electronically
via Grants.gov unless they request and
are approved by HUD for a waiver of
that requirement. Please refer to the
General Section for information on how
to submit your application and all
attachments electronically via
Grants.gov.
2. Proof of Timely Submission. Please
see the General Section for this
information. Applicants that fail to meet
the deadline for application receipt will
not receive funding consideration.
3. For Waiver Recipients Only. If HUD
grants a waiver, the applicant will be
notified of the application submission
requirements for paper copy
applications. Paper copy applications
must be received by the appropriate
HUD office no later than the application
deadline date to meet the deadline
submission requirements.
All paper applications must be
received by the deadline date. Any
paper applications submitted without
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an approved waiver will be considered
ineligible and will not receive funding
consideration.
V. Application Review Information
A. Criteria
1. Factors for Award Used To
Evaluate Applications to the ROSS
program. Eligibility for this program
will be evaluated on three factors—Past
Performance, Demonstrated Link
between Partners and Local Need, and
Match. All three requirements must
meet the stated eligibility standards in
order to be considered for funding. The
Logic Model is also required in order to
be funded.
a. Past Performance—Capacity of the
Applicant and Relevant Organizational
Staff.
Please include with your application
a narrative statement of no more than
ten pages (12 point, Times New Roman,
double spaced, 1″ margins) addressing
the factors below. This will be used by
the Field Office or Area ONAP in
conjunction of their knowledge of the
applicant’s (and/or service
coordinator’s) past performance to
evaluate the Past Performance. The
Field Office or Area ONAP will evaluate
this requirement on a pass/fail basis.
This factor addresses whether the
applicant has the organizational
capacity and resources necessary to
successfully implement the proposed
activities within the grant period. The
narrative should include:
(1) Past Performance of Applicant/
Contract Administrator and proposed
Staff
Applicants’ narratives must describe
how the applicants (or Contract
Administrator) successfully
implemented past grant programs
designed to promote resident selfsufficiency or assisted elderly or
disabled residents to remain
independent and age-in-place. This
should include the recent, relevant and
successful knowledge and experience of
the applicant, proposed Service
Coordinator(s) and/or partners in
planning and managing Service
Coordinator or similar programs. You
may provide resumes or position
descriptions (where staff is not yet
hired) for Service Coordinators that will
be on applicant staff or contracted.
(Resumes/position descriptions and
other HUD forms do not count toward
the page limit. Please do not include
any Social Security numbers.)
The applicant must provide the
requested materials in sufficient detail
to demonstrate the applicant’s capacity
to manage a Service Coordinator
program. The narrative or other
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documentation should show that the
applicant and/or the Service
Coordinator(s) on staff or proposed to be
hired have (or will have)
(a) Recent experience (within the last
5 years),
(b) Relevant experience (pertaining to
having provided or coordinated
supportive services) and
(c) Successful experience (attracted a
significant number of residents, kept
them involved, and produced specific
results) in conducting and completing
similar activities.
(2) Program Administration and Fiscal
Management
Applicants should include (applicants
required to have a Contract
Administrator should provide relevant
data regarding their Contract
Administrator as well):
(a) A list of self-sufficiency grants
received in the last five years, the grant
amounts, and grant terms (years) of the
grants, which are being counted toward
past experience;
(b) A description of timely
expenditure of program funding
throughout the term of past grants.
Timely means regular draw-downs
throughout the life of the grant, i.e.,
quarterly draw-downs, with all funds
expended by the end of the grant term;
(c) A description of how the applicant
has leveraged funding or in-kind
services equal to or beyond amounts
that were originally proposed for past
projects;
(d) The project management structure
and program accountability, including
the use of a contract administrator, if
applicable, including how partners will
report to the Service Coordinator and
how the Service Coordinator(s) will
work with other senior staff; and
(e) If applicable, a list of any audit
findings in the past 5 years (HUD IG,
management review, fiscal, etc.),
material weaknesses and what the
applicant has done to address them.
b. Demonstrated Link Between
Partners and Local Need.
Applicants should use the HUD–
52769 Needs/Providers Form to identify
local needs. Applicants must identify a
minimum of ten (10) need categories. If
less than 10 are identified, this
requirement will not be considered to
have been met. Then, applicants should
identify a partner in the community
who will meet each need category. In
order to be considered for funding,
applicants will need to show that they
have partners in the community that can
meet at least 50% of the service
categories identified as being needed. It
will be a part of the role of the Service
Coordinator to continue to build upon
the partnerships that are in place at the
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time of the application and to expand
the services available to residents. The
applicant itself may be listed as meeting
the service need if the funding for the
service/program comes from funding
other than a current or previous ROSS
grant and will continue for the threeyear grant term.
c. Match.
Applicants must use the HUD–52769
Needs/Providers Form to identify the inkind or cash match that will be
provided pursuant to this grant. All
providers listed are not required to
provide a letter attesting to match.
However, if applicants list match, be it
in-kind or cash, on the HUD–52769, a
letter attesting to that match
commitment must be on file with the
applicant and available for review upon
request. Applicants must show, and
have letters to attest to, a match of at
least 25% of the grant amount requested
in order to be considered for funding.
This match percentage is to be shown
on the HUD–52769 as well. On the
HUD–52769, the Executive Director,
Tribal Leader, Board President or other
person authorized to make such
certification must certify that this match
has been firmly committed to the
applicant. Match can be for any type of
service that meets the needs indicated
on the HUD–52769 or other eligible
grant activities. See Threshold section
on match for additional information.
d. Achieving Results and Program
Evaluation.
(1) An important element in any
supportive service program is the
development and reporting of
performance measures and outcomes.
This factor emphasizes HUD’s
determination to ensure that applicants
develop performance and outcome
measures that are focused on residents’
achieving economic and housing selfsufficiency—reducing and eliminating
dependency on any type of subsidized
housing or welfare assistance.
Additionally, achieving outcomes and
accurate evaluation will assist HUD in
meeting its commitment to federal
requirements for accountability.
Applicants must demonstrate how they
propose to measure their success and
outcomes as they relate to the
Department’s Strategic Plan.
(2) HUD requires ROSS applicants to
develop an effective, quantifiable,
outcome-oriented plan for measuring
performance and determining that goals
have been met. Applicants must use the
Logic Model form HUD–96010 for this
purpose. The narrative describes how
the measurement tools are used to
collect and verify reported data and to
modify the program if goals are not
being met.
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(3) Applicants must establish interim
benchmarks, or outputs, for their
proposed program that lead to the
ultimate achievement of outcomes.
‘‘Outputs’’ are the direct products of a
program’s activities. Examples of
outputs are: The number of eligible
families that participate in supportive
services, the number of new services
provided, the number of residents
receiving counseling, or the number of
households using a technology center.
Outputs should produce outcomes for
your program. ‘‘Outcomes’’ are benefits
accruing to the residents, families, and/
or communities during or after
participation in the ROSS program.
Outcomes are not the development or
delivery of services or program activities
but the results of the services delivered
or program activities—the ultimate
results of the program. Applicants must
clearly identify the outcomes to be
achieved and measured. Examples of
outcomes are: Increasing
homeownership rates, increasing
residents’ financial stability (e.g.,
increasing assets of a household through
savings), or increasing employment
stability (e.g., whether persons assisted
obtain or retain employment for one or
two years after job training completion).
(4) This program requirement requires
that applicants identify program
outputs, outcomes, and performance
indicators that will allow applicants to
measure the outcomes achieved by
themselves and their partners.
Performance indicators should be
objectively quantifiable and measure
actual achievements against anticipated
achievements. Applicants’ Logic Models
should identify what applicants are
going to measure, how they are going to
measure it, and the steps they have in
place to make adjustments to their work
plan and management practices if
performance targets begin to fall short of
established benchmarks and time
frames. Applicants must include the
standards, data sources, and
measurement methods they will use to
measure performance. If an applicant
proposed to refer residents to
homeownership counseling, the
applicant should report on the
homeownership-related policy priorities
listed as options for activities and
outcomes in the Logic Model.
B. Review and Selection Process
1. Review Process. Three types of
reviews will be conducted: An initial
screening to determine if your
application is on time, you are eligible
to apply for funding under this grant
program, and whether your application
submission is complete; a review by the
field office or Area ONAP to evaluate
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past performance, and a threshold
review.
2. Selection Process for All Grant
Categories and All Applicants. All
qualified applications will be awarded
based on a lottery. Per statute, twentyfive percent (25%) of funds will be set
aside for Resident Associations and all
qualifying Resident Association
applications will be funded first, up to
25 percent of the funding amount. Even
if applying as non-profits, state,
national, and other incorporated nonprofit Resident Associations will be
included in this set-aside. To be
included in this Resident Association
Category, you must indicate your status
on the HUD–52768. If there are more
qualified resident organizations than
25% of the available funding, there will
be an initial lottery for all resident
organizations, then the remaining
resident organizations will be put
together with the rest of the qualified
applicants for a second general lottery.
If there are remaining funds in any
ROSS program after all qualifying
applications have been awarded, those
funds may be transferred to another
ROSS program.
3. Deficiency Period. Applicants will
have 14 calendar days in which to
provide missing information requested
by HUD. For other information on
correcting deficient applications, please
see the General Section.
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VI. Award Administration Information
A. Award Notices. HUD will make
announcements of grant awards after the
review process is completed. Grantees
will be notified by letter and will
receive instructions on what steps they
must take in order to access funding and
begin implementing grant activities.
Applicants who are not funded will also
receive letters via U.S. postal mail.
B. Debriefings. All applicants may
request a debriefing. Applicants
requesting to be debriefed must send a
written request to Iredia Hutchinson,
Director, Grants Management Center,
501 School Street, SW., Suite 800,
Washington, DC 20024.
C. Administrative and National Policy
Requirements
1. Environmental Impact. In
accordance with 24 CFR 58.34 (a)(3) or
(a)(9), 58.35(b)(2), (b)(4) or (b)(5),
50.19(b)(3), (b)(9), (b)(12), (b)(14), or
(b)(15), activities under this ROSS
program are categorically excluded from
the requirements of the National
Environmental Policy Act of 1969 and
are not subject to environmental review
under related laws and authorities.
2. Applicable Requirements. Unless
specifically enumerated in this NOFA,
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all applicants (lead and non-lead) are
subject to the requirements specified in
Section III.C. of the General Section.
Grantees are subject to regulations and
other requirements found in:
a. 24 CFR part 84 (‘‘Uniform
Administrative Requirements for Grants
and Agreements with Institutions of
Higher Education, Hospitals, and Other
Non-Profit Organizations’’);
b. 24 CFR part 85 (‘‘Administrative
Requirements for Grants and
Cooperative Agreements to State, Local,
and Federally Recognized Indian Tribal
Governments’’);
c. 24 CFR part 964 (‘‘Tenant
Participation and Tenant Opportunities
in Public Housing’’);
d. OMB Circular A–87 (‘‘Cost
Principles for State, Local, and Indian
Tribal Governments’’);
e. OMB Circular A–110 (‘‘Uniform
Administrative Requirements for Grants
and Other Agreements with Institutions
of Higher Education, Hospitals and
Other Non-Profit Organizations’’);
f. OMB Circular A–122 (‘‘Cost
Principles for Non-Profit
Organizations’’); and
g. OMB Circular A–133 (‘‘Audits of
States, Local Governments, and NonProfit Organizations’’).
3. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). Grantees must comply with Section
3 of the Housing and Urban
Development Act of 1968, 12 U.S.C.
1701u and ensure that training,
employment, and other economic
opportunities shall, to the greatest
extent feasible, be directed toward lowand very low-income persons,
particularly those who are recipients of
government assistance for housing and
to business concerns that provide
economic opportunities to low- and
very low-income persons For this
program, this applies to the hiring of
ROSS Service Coordinators.
4. Fair Housing and Civil Rights Laws.
Grantees and their sub-recipients must
comply with all Fair Housing and Civil
Rights laws, statutes, regulations, and
Executive Orders as enumerated in 24
CFR 5.105(a), as applicable. Please see
the General Section III.C(2)(c) for more
information.
D. Reporting
1. Annual Performance Reports.
Grantees must submit annual
performance reports to the field office or
area ONAP. These progress reports must
include financial reports (SF–269A) and
a Logic Model (HUD–96010) showing
achievements to date against outputs
and outcomes proposed in the
application and approved by HUD. A
narrative describing milestones, work
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plan progress, and problems
encountered and methods used to
address the problems to support the
data in the Logic Model is optional.
HUD anticipates that some of the
reporting of financial status and grant
performance will be through electronic
or Internet-based submissions. Grantees
must use quantifiable data to measure
performance against goals and
objectives outlined in their work plan.
Performance reports are due to the field
office on January 31 of each year. If
reports are not received by the due date,
grant funds will be suspended until
reports are received. For FY 2008, HUD
is considering a new concept for the
Logic Model. The new concept is a
Return on Investment (ROI) statement.
HUD will be publishing a separate
notice on the ROI concept.
2. Final Report. All grantees must
submit a final report to their local field
office or area ONAP that will include a
financial report (SF–269A) and a final
Logic Model. A narrative describing
milestones, work plan progress, and
problems encountered and methods
used to address the problems to support
the data in the Logic Model is optional.
Grantees must use quantifiable data to
measure performance against goals and
objectives outlined in their work plan.
The financial report must contain a
summary of all expenditures made from
the beginning of the grant agreement to
the end of the grant agreement and must
include any unexpended balances. The
final report is due to the field office 90
days after the termination of the grant
agreement.
3. Final Audit. Grantees that expend
$500,000 in federal funds in a given
program or fiscal year are required to
obtain a complete final close-out audit
of the grant’s financial statements by a
Certified Public Accountant (CPA), in
accordance with generally accepted
government audit standards. A written
report of the audit must be forwarded to
HUD within 60 days of issuance. Grant
recipients must comply with the
requirements of 24 CFR part 84 or 24
CFR part 85, as stated in OMB Circulars
A–87, A–110, and A–122, as applicable.
4. Racial and Ethnic Data. HUD
requires that funded recipients collect
racial and ethnic beneficiary data. HUD
has adopted the Office of Management
and Budget’s (OMB) Standards for the
Collection of Racial and Ethnic Data. In
view of these requirements, funded
recipients should use form HUD–27061,
Racial and Ethnic Data Reporting Form.
VII. Agency Contact(s)
A. For Technical Assistance. For
answers to your questions, you may
contact the Public and Indian Housing
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Resource Center at 800–955–2232. Prior
to the application deadline, staff at the
number given above will be available to
provide general guidance, but not
guidance on actually preparing the
application. Following selection, but
prior to award, HUD staff will be
available to assist in clarifying or
confirming information that is a
prerequisite to the offer of an award by
HUD. For persons with hearing or
speech impairments, please call the tollfree Federal Information Relay Service
at 800–877–8339.
B. Satellite Broadcast. HUD will hold
an information broadcast via satellite for
potential applicants to learn more about
the ROSS SC program and preparation
of an application. For more information
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about the date and time of this
broadcast, you should consult the HUD
Web site at https://www.hud.gov.
VIII. Other Information
A. Code of Conduct. Please see the
General Section for more information.
B. Transfer of Funds. If transfer of
funds from any of the ROSS programs
does become necessary, HUD will
consider the amount of unfunded
qualified applications in deciding to
which program the extra funds will be
transferred.
C. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
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3520) and assigned OMB control
number 2577–0229. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 7 hours per respondent for the
application. This includes the time for
collecting, reviewing, and reporting the
data for the application. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Public and Indian Housing Family SelfSufficiency Program Coordinators
Under Resident Opportunities & SelfSufficiency (ROSS) Program
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Public and Indian Housing,
Office of Public Housing Investments.
B. Funding Opportunity Title: Public
and Indian Housing Family SelfSufficiency (PH FSS) Program
Coordinators.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR
5200–N–09; OMB Approval Number is
2577–0229.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: 14.877.
F. Application Deadline: The
application deadline date is July 18,
2008. Please see the General Section
published on March 19, 2008 (73 FR
14882) for application submission,
delivery, and timely receipt
requirements.
G. Additional Overview Content
Information
1. Purpose of Program. The purpose of
the Public Housing FSS (PH FSS)
program is to promote the development
of local strategies to coordinate the use
of assistance under the Public Housing
program with public and private
resources, enable participating families
to increase earned income, reduce or
eliminate the need for welfare
assistance, and make progress toward
achieving economic independence and
housing self-sufficiency. The FSS
program and this FSS NOFA support
the Department’s strategic goals of
helping HUD-assisted renters make
progress toward housing selfsufficiency. The FSS program provides
critical tools that can be used by
communities to support welfare reform
and help families develop new skills
that will lead to economic selfsufficiency. As a result of their
participation in the FSS program, many
families have achieved stable, well-paid
employment, which has made it
possible for them to become
homeowners or move to other nonassisted housing. An FSS program
coordinator assures that program
participants are linked to the supportive
services they need to achieve selfsufficiency.
2. Funding Available. HUD expects to
award a total of approximately $12
million in FY 2008.
3. Award Amounts. Awards will pay
only for the annual salary and fringe
benefits of PH FSS Coordinators. Award
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amounts will be based on locality pay
rates for similar professions. Each new
or renewal position amount will not
exceed $68,000.
4. Eligible Applicants. Eligible
applicants are Public Housing
Authorities (PHAs) and tribes/Tribally
Designated Housing Entities (TDHEs)
that administer PH FSS programs. All
applicants must have an approved PH
FSS Action Plan on file with their local
HUD field office or Area Office of Native
American Programs (ONAP) prior to this
NOFA’s application deadline. Nonprofit organizations and resident
associations are not eligible to apply for
funding under this program.
5. Cost Sharing/Match Requirement.
At least 25 percent of the requested
grant amount is required as a match.
The match may be in cash and/or inkind donations. Match may also be
made up of self-sufficiency and
supportive services/programs provided
in-kind to participants in this program.
Selected applicants will be required to
show proof of committed match at the
time of grant agreement execution
before any grant agreement will be
executed. If a selected applicant fails to
provide this documentation, the grant
will not be made and the funds will go
to the next eligible applicant.
6. Grant Term. The grant term is one
year from the execution date of the grant
agreement.
Full Text of Announcement
I. Funding Opportunity Description
A. Authority and Program
Description. The Consolidated
Appropriations Act, 2008 (Pub. L. 110–
161, approved December 26, 2007),
allows funding for program coordinators
under the Resident Opportunity & SelfSufficiency program. Through annual
NOFAs, HUD has provided funding to
public housing agencies (PHAs) or
tribes/TDHEs that are operating PH FSS
programs to enable those applicants to
employ program coordinators to support
their PH FSS programs. In this FY2008
PH FSS Program Coordinator NOFA,
HUD is again making funding available
to PHAs/Tribes/TDHEs to employ PH
FSS program coordinators for one year.
HUD will accept applications from both
new and renewal applicants that have
HUD approval to administer a PH FSS
program. PHA/Tribe/TDHEs funded
under the ROSS PH FSS NOFA in FY
2005, 2006 or 2007 are considered
‘‘renewal’’ applicants in this NOFA.
These renewal applicants are invited to
apply for funds to continue previously
funded PH FSS program coordinator
positions. Funding priority will be given
to renewals for applicants that have
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achieved a ‘‘High Performer’’ status on
their most recent Public Housing
Assessment System (PHAS) review and
tribes/THDEs that have been determined
eligible as a renewal applicant (PHAS
score requirement is not applicable to
tribes/THDEs). Second priority will be
given to standard performer renewal
applicants. Third priority will be given
to troubled performer renewal
applicants and fourth priority will be
given to new applicants. There will be
no funding for expanding the number of
coordinator positions in an existing
program.
The maximum number of positions
that a new applicant, including new
joint applicants, may receive is one fulltime FSS program coordinator.
Applicants must administer the FSS
program in accordance with HUD
regulations and requirements in 24 CFR
part 984, which govern the PH FSS
program and must comply with the
existing Public Housing program
requirements, notices, and guidebooks.
This includes using a Program
Coordinating Committee (PCC) to secure
the necessary resources to implement
the FSS Program. See 24 CFR 984.202
for more information.
B. Number of Positions for Which
Eligible Applicants May Apply. Eligible
applicants may apply for funding for PH
FSS program coordinator positions
under this NOFA as follows:
1. Renewal Applicants. Applicants
that qualify as eligible renewal
applicants under this NOFA may apply
for the continuation of each PH FSS
coordinator position awarded under the
ROSS PH FSS NOFA in FY 2005, 2006
or 2007 (whichever was the latest year
funded).
2. New Applicants. An applicant that
meets the requirements for a new
applicant under this FSS NOFA may
apply for PH FSS program coordinator
positions as follows:
a. Up to one full-time PH FSS
coordinator position for an applicant
with HUD approval to administer a PH
FSS program of 25 or more FSS slots; or
b. Up to one full-time PH FSS
coordinator position per application for
joint applicants that together have HUD
approval to administer a total of at least
25 PH FSS slots.
C. Definitions. The following
definitions apply to the funding
available under this NOFA.
1. Renewal Applicant. Applicants that
received funding under the ROSS PH
FSS NOFA in FY 2005, 2006 or 2007.
2. New Applicant. Applicants that did
not receive funding under the ROSS PH
FSS NOFA in FY 2005, FY2006, or
FY2007 that have HUD approval to
administer a PH FSS program of at least
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25 slots or that fulfill the 25 slot
minimum by applying jointly with one
or more other applicants who together
have approval to administer at least 25
PH FSS slots.
3. Tribally Designated Housing Entity
(TDHE) is an entity authorized or
established by one or more Indian tribes
to act on behalf of each such tribe
authorizing or establishing the housing
entity as defined by Section 4(21) of the
Native American and Housing
Assistance and Self-Determination Act
of 1996 (NAHASDA).
4. Indian Tribe means any tribe, band,
nation, or other organized group or a
community of Indians, including any
Alaska Native village, regional, or
village corporation as defined in or
established pursuant to the Alaska
Native Claims Settlement Act, and that
is recognized as eligible for the special
programs and services provided by the
United States to Indians because of their
status as Indians pursuant to the Indian
Self Determination and Education Act of
1975, or any state-recognized tribe
eligible for assistance under section 4
(12)(C) of NAHASDA.
5. MTW PHAs. New and renewal
PHAs that are under MTW agreements
with HUD may qualify for funding
under this NOFA if the PHA
administers an FSS program. When
determining the size of a new applicant,
MTW PHA’s HUD-approved FSS
program, the PHA may request the
number of FSS slots reflected in the
PHA’s MTW agreement be used instead
of the number in the PHA’s FSS Action
Plan. However, this number must be at
least 25 in order to qualify as a new
applicant.
6. FSS Program Size. The total
number of PH FSS program slots
identified in the applicant’s HUDapproved PH FSS Action Plan, or, if
requested by MTW PHA applicants, the
number of slots in the applicant’s MTW
agreement. The total may include both
voluntary and mandatory PH FSS
program slots.
7. Action Plan. Describes the policies
and procedures of the PHA or tribe/
TDHE for operation of a local FSS
program. For a full description of the
minimum amount of information that
the Action Plan must contain, please see
24 CFR 984.201.
8. Positive Graduation Percentage.
The percent of public housing FSS
families that have successfully
graduated from the program between
October 1, 2000, and the publication
date of this NOFA as shown in FSS exit
reports submitted to HUD on Form
HUD–50058 or as otherwise reported to
HUD by MTW PHAs. The data source is
Form HUD–52767 as well as HUD’s PIC
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data system records of Form HUD–
50058 PH FSS program exit reports that
were effective between October 1, 2000,
and the publication date of this NOFA.
9. The Number of PH FSS Program
Participants. The total number of
families formerly or currently enrolled
in the applicant’s PH FSS program
between October 1, 2000 and the
publication date of this NOFA. For
renewal applicants funded for the first
time under the 2007 NOFA, please use
the enrollments anticipated by the
deadline date of this NOFA. The data
source is Form HUD–52767 as well as
HUD’s PIC data system records of Form
HUD–50058 reports that were effective
between October 1, 2000, and the
publication date of this NOFA.
10. Percentage of Families with
Positive FSS Escrow Balances. The
number of current or former PH FSS
families with positive escrow balances
as a percentage of total number of PH
FSS program participants. The data
source is Form HUD–52767 as well as
HUD’s PIC data system records of Form
HUD–50058 PH FSS program progress
reports that were effective between
October 1, 2000, and the publication
date of this NOFA, or as otherwise
reported to HUD by MTW PHAs.
11. PH FSS Program Coordinator. A
person responsible for linking FSS
program participants to supportive
services. Program Coordinators will
work with the Program Coordinating
Committee and local service providers
to ensure that the necessary services and
linkages to community resources are
being made, such as ensuring that the
services included in participants’
contracts of participation are provided
on a regular, ongoing, and satisfactory
basis; making sure that participants are
fulfilling their responsibilities under the
contracts, and ensuring that FSS escrow
accounts are established and properly
maintained for eligible families. FSS
Coordinators may also perform job
development functions for the FSS
program.
II. Award Information
A. Available Funds. This NOFA
announces the availability of
approximately $12 million in FY2008 to
employ FSS program coordinators for
the PH FSS program. If additional
funding becomes available during
FY2008, HUD may increase the amount
available for PH FSS program
coordinators under this NOFA. A
maximum of $68,000 is available for
each full-time coordinator position
funded. Salaries are to be based on local
comparables. The funding will be
provided as a one-year grant. Funding
amounts for individual grantees will be
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contingent upon HUD field office
approval.
B. Grant Term. The grant term is one
year from the execution date of the grant
agreement.
C. Grant Extensions. Requests to
extend the one-year grant term beyond
the grant term must be submitted in
writing to the local HUD field office or
area ONAP at least 90 days prior to the
expiration of the grant term. Requests
must explain why the extension is
necessary, what work remains to be
completed, and what work and progress
was accomplished to date. Extensions
may be granted only once by the field
office or area ONAP for a period not to
exceed 6 months and may be granted for
longer by the HUD Headquarters
Program Office at the request of the
Field Office or Area ONAP.
III. Eligibility Information
A. Eligible Applicants. Eligible
applicants are PHAs and tribes/TDHEs
that administer low-rent public housing
programs. New and renewal applicants
must have an approved PH FSS Action
Plan on file with their local HUD field
office or Area ONAP prior to this
NOFA’s application deadline. PHAs/
tribes/TDHEs eligible to apply for
funding under this NOFA are:
1. Renewal Applicants. PHAs or
Tribes/TDHEs that received funding
under the PH FSS NOFA in FY 2005,
2006 or 2007. To continue to qualify as
renewal applicants, the FY2008
application of joint applicants must
include at least one applicant that meets
this standard. Joint applicants can
change the lead applicant in their
FY2008 application. A grantee that was
originally funded as part of a joint
application, that wishes to now apply
separately will continue to be
considered a renewal applicant for
funding purposes, but must be able to
meet the FSS minimum program size
requirement of a HUD-approved PH FSS
program of at least 25 slots that applies
to new applicants.
2. New Applicants. Applicants that
were not funded under the PH FSS
NOFA in FY 2005, 2006 or 2007. The
new applicant PHA or Tribe/TDHE must
be authorized through its HUDapproved FSS Action Plan to administer
a PH FSS program of at least 25 slots,
or be an applicant with HUD approval
to administer PH FSS programs of fewer
than 25 slots that applies jointly with
one or more other applicants so that
together they have HUD approval to
administer at least 25 PH FSS slots.
Joint applicants must specify a lead coapplicant that will receive and
administer the FSS program coordinator
funding.
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3. Moving to Work (MTW) PHAs. New
and renewal PHAs that are under the
MTW demonstration may qualify for
funding under this NOFA if the PHA
administers a PH FSS program. When
determining the size of a MTW PHA’s
HUD-approved PH FSS program, the
PHA may request that the number of PH
FSS slots reflected in the PHA’s MTW
agreement be used instead of the
number in the PHA’s PH FSS Action
Plan. However, this number must be at
least 25 in order to qualify as a new
applicant.
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4. Troubled Applicants
a. An applicant that has been
designated by HUD as troubled under
the Public Housing Assessment System
(PHAS), or that has serious program
management findings from Inspector
General audits or serious outstanding
HUD management review or
Independent Public Accountant (IPA)
audit findings for the applicant’s Low
Rent Public Housing program that are
resolved prior to the application
deadline date is eligible to apply under
this NOFA. Serious program
management findings are those that
would cast doubt on the capacity of the
applicant to administer its PH FSS
program in accordance with applicable
HUD regulatory and statutory
requirements.
b. The requirements that apply to an
applicant whose PHAS troubled
designation has not been removed by
HUD or whose major program
management findings or other
significant program compliance
problems that have not been resolved by
the deadline date are stated in the
Program Requirements section of this
NOFA.
B. Cost Sharing or Matching. At least
25 percent of the requested grant
amount is required as a match. The
match may be in cash and/or in-kind
donations. Match may also be made up
of self-sufficiency and supportive
services/programs provided in-kind to
participants in this program. Selected
applicants will be required to show
proof of committed match at the time of
grant agreement execution before any
grant agreement will be executed. If a
selected applicant fails to provide this
documentation, the grant will not be
made and the funds will go to the next
eligible applicant.
C. Other
1. Eligible Activities. Funds awarded
to applicants under this FSS NOFA may
only be used to pay salaries and fringe
benefits of PH FSS program staff.
Funding may be used to employ or
otherwise retain for one year the
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services of PH FSS program
coordinators. PH FSS coordinator
support positions funded under
previous FSS NOFAs that made funding
available for such FSS positions may be
continued. A part-time program
coordinator may be retained where
appropriate. Please note that even with
a part-time program coordinator, the 25slot minimum must be retained.
2. Threshold Requirements
a. All Applicants
(1) Each applicant must qualify as an
eligible applicant under this NOFA and
must have submitted an FSS application
in the format required by this NOFA
that was received and validated by
Grants.gov by the application deadline
date. Validation may take up to 72
hours.
(2) At least 25 percent of the
requested grant amount is required as a
match. The match may be in cash and/
or in-kind donations. Match may also be
made up of self-sufficiency and
supportive services/programs provided
in-kind to participants in this program.
Selected applicants will be required to
show proof of committed match at the
time of grant agreement execution
before any grant agreement will be
executed. If a selected applicant fails to
provide this documentation, the grant
will not be made and the funds will go
to the next eligible applicant.
(3) All applications must include a
Dun and Bradstreet Universal
Numbering System (DUNS) number.
(See the General Section for further
information about the DUNS number
requirement.)
(4) The applicant must have a
financial management system that meets
federal standards. See the General
Section regarding those applicants that
may be subject to HUD’s arranging for
a pre-award survey of an applicant’s
financial management system.
(5) Applicants must comply with the
requirements for funding competitions
established by the HUD Reform Act of
1989 (42 U.S.C. 3531 et seq.) and other
requirements as defined in the General
Section.
b. Renewal Applicants. Continued
funding for existing coordinator
positions. In addition to meeting the
other requirements of this FSS NOFA,
renewal applicants must continue to
operate a PH FSS program and have
executed FSS contract(s) of
participation with PH FSS program
families.
c. New Applicants. New applicants
must meet all requirements of this FSS
NOFA including those in Section III.A
above regarding eligibility.
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d. Troubled Applicants. Contract
Administrator Partnership Agreement.
Applicants that are troubled at the time
of application are required to submit a
signed Contract Administrator
Partnership Agreement. The agreement
must be for the entire grant term. If an
applicant that is required to have a
Contract Administrator Partnership
Agreement fails to submit one or if it is
incomplete, incorrect, or insufficient,
this will be treated as a technical
deficiency. See General Section for more
information on Corrections to Deficient
Applications. The Contract
Administrator must ensure that the
financial management system and
procurement procedures that will be in
place during the grant term will fully
comply with 24 CFR Part 85. Contract
administrators are expressly forbidden
from accessing HUD’s Line of Credit
Control System (LOCCS) and submitting
vouchers on behalf of grantees. Contract
administrators must also assist grantees
to meet HUD’s reporting requirements.
Contract administrators may be: Local
housing agencies; community-based
organizations such as community
development corporations (CDCs),
churches, temples, synagogues,
mosques; nonprofit organizations; state/
regional/local associations, agencies and
organizations. Troubled PHAs are not
eligible to be contract administrators.
Organizations that the applicant
proposes to use as the contract
administrator must not violate or be in
violation of other conflicts of interest as
defined in 24 CFR part 85.
3. Program Requirements.
a. Hiring a PH FSS Program
Coordinator. Funds awarded under this
NOFA may only be used to employ or
retain the services of a PH FSS Program
Coordinator for the one-year grant term.
A PH FSS Program Coordinator must:
(1) Work with the Program
Coordinating Committee and with local
service providers to ensure that PH FSS
program participants are linked to the
supportive services they need to achieve
self-sufficiency.
(2) Ensure that the services included
in participants’ contracts of
participation are provided on a regular,
ongoing, and satisfactory basis; that
participants are fulfilling their
responsibilities under the contracts; and
that FSS escrow accounts are
established and properly maintained for
eligible families. All of these tasks
should be accomplished through case
management. FSS coordinators may also
perform job development functions for
the FSS program.
(3) Monitor the progress of program
participants and evaluate the overall
success of the program.
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b. Salary Comparables. For all
positions requested under this NOFA,
evidence of salary comparability to
similar positions in the local
jurisdiction must be kept on file in the
PHA/Tribe/TDHE office.
c. FSS Action Plan. The requirements
for the PH FSS Action Plan are provided
in 24 CFR 984.201. For a new applicant
to qualify for funding under this NOFA,
the PHA/Tribe/TDHE’s initial PH FSS
Action Plan or amendment to change
the number of PH FSS slots in the PHA/
Tribe/TDHE’s previously HUDapproved PH FSS Action Plan, must be
submitted to and approved by the local
HUD field office or Area ONAP prior to
the application deadline date of this PH
FSS NOFA. An FSS Action Plan can be
updated by means of a simple one-page
addendum that reflects the total number
of PH FSS slots (voluntary and/or
mandatory slots) the applicant intends
to fill. New applicants with previously
approved PH FSS Action Plans may
wish to confirm the number of HUDapproved slots their local HUD field
office has on record. An MTW PHA may
request that the number of PH FSS slots
reflected in its MTW agreement be used
instead of the number of slots in the
PHA’s PH FSS Action Plan.
d. Eligible families. Current residents
of public/Indian housing are eligible.
Eligible families that are currently
enrolled or participating in local public/
Indian housing self-sufficiency
programs are also eligible.
e. Contract of participation. Each
family that is selected to participate in
an FSS program must enter into a
contract of participation with the PHA
or tribe/TDHE that operates the FSS
program. The contract shall be signed by
the head of the FSS family and be
individually designed to benefit the
subject family.
f. Contract term. The contract with
participating families shall be for 5
years. During this time, each family will
be required to fulfill its contractual
obligations. PHAs or tribes/TDHEs may
extend contracts for no more than 2
years for any family that requests an
extension of its contract, provided the
PHA or tribe/TDHE finds good cause
exists to provide an extension. This
extension request must be in writing.
See 24 CFR 984.303 for more
information on contracts of
participation.
g. Escrow accounts for very low or
low-income participating families. Such
accounts shall be computed using the
guidelines set forth in 24 CFR 984.305.
Note: FSS families that are not lowincome are not entitled to an escrow/
credit.
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h. Civil Rights Thresholds, Nondiscrimination. All applicants must
comply with these requirements.
i. Affirmatively Furthering Fair
Housing. The General Section of the
SuperNOFA directs applicants to
submit a statement of their plans to
affirmatively further fair housing if they
receive funding or, if directed in the
particular program NOFA, to
demonstrate otherwise that they will
affirmatively further fair housing.
Successful applicants for this program
will certify in their grant agreement/
other funding arrangement that they
will take reasonable steps to
affirmatively further fair housing and
maintain records of these steps and their
impacts. Reasonable steps include: (1)
Advertising for the Service Coordinator
position widely in the community, (2)
marketing the program to all eligible
persons, including persons with
disabilities and persons with limited
English proficiency, (3) making
buildings and communications that
facilitate applications and service
delivery accessible to persons with
disabilities (see, for example, HUD’s
rule on effective communications at 24
CFR 8.6), (4) providing fair housing
counseling services or referrals to fair
housing agencies, (5) informing
participants of how to file a fair housing
complaint, including providing the tollfree number for the Housing
Discrimination Hotline: 1–800–669–
9777, and (6) if the program has a goal
of homeownership or housing mobility,
recruiting landlords and service
providers in areas that expand housing
choice to program participants. Recordkeeping covers, but is not limited to, the
race, ethnicity, familial status, and
disability status of program participants.
Prior to execution of the grant
agreement/other funding arrangement,
the successful applicant will submit a
statement to HUD outlining the
reasonable steps it plans to take to
affirmatively further fair housing and
how it proposes to maintain records of
such activities and their impact.
IV. Application and Submission
Information
A. Addresses to Request Application
Package. Applications are available
from https://www.grants.gov/applicants/
apply_for_grants.jsp. The Download
Instructions and the Application
Download provide the information and
forms that you need to apply for funding
under this NOFA. If you have difficulty
accessing the information you may
receive customer support from
Grants.gov by calling their Support Desk
at (800) 518–GRANTS, or sending an email to support@grants.gov. You may
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request general information, from the
NOFA Information Center (800–HUD–
8929) between the hours of 10 a.m. and
6:30 p.m. (Eastern Time) Monday
through Friday, except on federal
holidays. Persons with hearing or
speech impairments may use the
Grants.gov helpdesk e-mail or may
access this number via TTY (text
telephone) by calling the Federal
Information Relay Service at 800–877–
8339. (These are toll-free numbers.)
When requesting information, please
refer to the name of the program you are
interested in. The NOFA Information
Center opens for business
simultaneously with the publication of
the SuperNOFA.
B. Content and Format of Application
Submission
1. Content of Application. In addition
to any information required in the
General Section, each new and renewal
applicant must complete the forms on
the list below. Copies of the forms may
be downloaded with the application
package and instructions from https://
www.grants.gov/applicants/
apply_for_grants.jsp. You must use the
forms that are included with the 2008
application so as to avoid using
outdated forms that may be on
HUDCLIPS or found from another
source.
a. SF–424 Application for Federal
Assistance—In completing the SF–424,
renewal applicants should select the
continuation box on question 2, type of
application. In section 18 of the SF–424,
estimated funding, complete only 18.a.,
which will be the amount requested
from HUD in the FY2008 FSS
application, and 18.g., Total. The
Federal Identifier requested in 5a. is the
PHA number of each applicant (e.g.,
MD035 or AK002). The Federal Award
Identifier is the grant number on your
Grant Agreement/1044 from your last
grant (e.g. AZ004RFS008A006). If you
are a new applicant, you will not have
a Federal Award Identifier.
b. SF–LLL Disclosure of Lobbying
Activities (if applicable).
c. HUD–2880—Applicant/Recipient
Disclosure/Update Report (‘‘HUD
Applicant Recipient Disclosure Report’’
on Grants.gov).
d. HUD–2991—Certification of
Consistency with the Consolidated Plan
(for PHA applicants).
e. HUD–52752—Certification of
Consistency with Indian Housing Plan
(for Tribes/TDHE applicants).
f. Contract Administrator Partnership
Agreement, required for troubled PHA
applicants (see HUD–52755).
g. HUD–96011 Facsimile Transmittal,
even if not transmitting any faxes
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(‘‘HUD Facsimile Transmittal’’ on
Grants.gov).
h. HUD–52767 Family SelfSufficiency Funding Request Form.
i. The HUD–2994–A—‘‘You Are Our
Client Applicant Survey’’ is optional.
j. Completed Logic Model (form HUD
96010) showing proposed performance
measures. See the General Section for
information on the Logic Model.
k. Code of Conduct per General
Section instructions.
2. Budget Forms. There are no budget
forms required for this application.
C. Submission Date and Time. Your
completed application must be received
and validated by Grants.gov no later
than 11:59:59 p.m. eastern time on the
application deadline date. Please note
that validation may take up to 72 hours.
Applicants should carefully read section
IV titled ‘‘Application and Submission
Information’’ in the General Section
regarding HUD’s procedures pertinent to
the submission of your application.
D. Intergovernmental Review.
Intergovernmental Review is not
applicable to this program.
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E. Funding Restrictions
1. Salary Cap. Awards under this
NOFA are subject to a cap of $68,000
per year per full-time coordinator
position funded. Under this NOFA, if
applicants apply jointly, the $68,000
maximum amount that may be
requested per position applies to up to
one full-time coordinator position for
the application as a whole, not to each
applicant separately.
2. Limitation on Renewal Funding
Increases. For renewal coordinator
positions, applicants will be limited to
a three percent increase above the
amount of the most recent award for the
position unless a higher increase is
approved by the local HUD field office
after review of the applicant’s written
justification and at least three
comparables that must be submitted to
the field office by the applicant at the
time they submit their FY2008 PH FSS
Program Coordinator application to
HUD. Examples of acceptable reasons
for increases above 3 percent would be
the need for a coordinator with higher
level of skills or to increase the hours of
a part-time coordinator to full-time.
Total positions funded cannot exceed
the maximum number of positions for
which the applicant is eligible under
this NOFA. If the funding increase is not
approved by the local field office or area
ONAP, the applicant will be eligible for
renewal at the level of the most recent
award.
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3. Ineligible Activities
a. Funds under this NOFA may not be
used to pay the salary of an FSS
coordinator for a Housing Choice
Voucher (HCV) FSS program. A PH FSS
program coordinator may only serve
Low-Rent Public Housing families while
the HCV FSS program serves only HCV
families. The funding for HCV FSS
program coordinators is being made
available through a separate NOFA
included in the FY2008 Super NOFA.
b. Funds under this FSS NOFA may
not be used to pay for services for FSS
program participants.
c. Funds under this FSS NOFA may
not be used to pay for administrative
activities.
F. Other Submission Requirements.
Electronic application submission is
mandatory unless an applicant requests,
and is granted, a waiver to the
requirement. Applicants should submit
waiver requests in writing using mail or
e-mail. Waiver requests must be
postmarked (or, for e-mail, dated) no
later than 15 days prior to the
application deadline date and should be
sent to Anice Schervish, 451 7th Street,
SW., Room 3236, Washington, DC 20410
or Anice.M.Schervish@hud.gov. If HUD
grants a waiver, the applicant will be
notified of the application submission
requirements for paper copy
applications. Paper copy applications
must be received by the appropriate
HUD office no later than the application
deadline date to meet the deadline
submission requirements.
V. Application Review Information
A. Criteria. The funds available under
this NOFA are being awarded based on
demonstrated performance.
Applications are reviewed by the local
HUD field office or area ONAP office
and the Grants Management Center to
determine whether or not they are
technically adequate based on the
NOFA requirements. Field offices or
area ONAPs will provide to the Grants
Management Center (GMC) in a timely
manner, as requested, information
needed by the GMC to make its
determination, such as the HUDapproved PH FSS program size of new
applicants and information on the
administrative capabilities of
applicants.
B. Reviews and Selection Process
1. Funding Priority Categories. If HUD
receives applications for funding greater
than the amount made available under
this NOFA, HUD will divide eligible
applications into priority categories as
follows:
a. Funding Category 1—Applications
from eligible renewal applicants
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designated ‘‘high performer’’ in their
most recent PHAS review and tribes/
THDEs that have been determined
eligible as a renewal applicant (PHAS
score requirement is not applicable to
tribes/THDEs) will be funded for
continuation of previously funded
eligible positions.
b. Funding Category 2—Eligible
renewal applicants designated standard
performers on the most recent PHAS
review will be funded for continuation
of previously funded eligible positions.
c. Funding Category 3—Eligible
renewal applicants designated troubled
performers on the most recent PHAS
review will be funded for continuation
of previously funded eligible positions.
d. Funding Category 4—Applications
from eligible new applicants agreeing to
implement an FSS program of at least 25
slots.
2. Order of Funding.
a. Funding Category 1. Starting with
Funding Category 1, HUD will first
determine whether there are sufficient
monies to fund all eligible positions
requested in the funding category. If
available funding is not sufficient to
fund all positions requested in the
category, HUD will calculate, for each
eligible applicant, the applicant’s
Positive Escrow Percentage and
Graduation Percentage and will use
these percentages in making funding
decisions. Definitions of the FSS
Positive Escrow Percentage and
Graduation Percentage are included in
the Definitions Section (Section I.C.) of
this NOFA.
HUD will begin funding eligible
Funding Category 1 applicants starting
with the applicants with the highest
Graduation Percentage first. If monies
are not sufficient to fund all applicants
with the same Graduation Percentage,
HUD will fund eligible applicants in
order starting with those that have the
highest Positive Escrow Percentage first.
If funding is not sufficient to fund all
applicants with the same FSS
Graduation Percentage and/or Positive
Escrow Percentage, HUD will select
among eligible applicants by PH FSS
program size (number of approved slots)
starting with eligible applicants with the
largest PH FSS program size first.
b. Funding Category 2. If funding
remains after funding all Funding
Category 1 applications, HUD will then
process eligible Funding Category 2
applications. If there are not enough
funds to fund all of Funding Category 2,
HUD will use the same criteria as
provided for Funding Category 1.
c. Funding Category 3. If funding
remains after funding all Funding
Category 2 applications, HUD will then
process eligible Funding Category 3
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applications. If there are not enough
funds to fund all of Funding Category 2,
HUD will use the same criteria as
provided for Funding Category 1.
d. Funding Category 4. If funding
remains after funding all Funding
Category 1, 2, and 3 applications, HUD
will then process requests of eligible
Funding Category 4 applicants. If there
are not sufficient monies to fund all
eligible positions requested, HUD will
begin funding positions starting with
applicants with the largest PH FSS
program size (number of approved slots)
first.
3. Based on the number of
applications submitted, the GMC may
elect not to process applications for a
funding priority category where it is
apparent that there are insufficient
funds available to fund any applications
within the priority category.
4. Corrections to Deficient
Applications. The General Section of
the SuperNOFA provides the
procedures for corrections to deficient
applications.
5. Unacceptable Applications. After
the technical deficiency correction
period (as provided in the General
Section), the GMC will disapprove
applications that it determines are not
acceptable for processing.
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VI. Award Administration Information
A. Award Notices. Successful
applicants will receive an award letter
from HUD. Successful applicants will be
notified by letter and will receive
instructions for the steps they must take
to access funding and begin
implementing grant activities.
Applicants who are not funded will also
receive letters via U.S. postal mail.
B. Administrative and National Policy
Requirements
1. Environmental Impact. Under 24
CFR 50.19(b)(4) and (12), activities
under this NOFA are categorically
excluded from environmental review
under the National Environmental
Policy Act of 1969 (42 U.S.C. 4321) and
not subject to compliance actions for
related environmental authorities.
2. Applicable Requirements. Grantees
are subject to regulations and other
requirements found in:
a. OMB Circular A–87 ‘‘Cost
principles for State, Local, and Indian
Tribal Governments’’;
b. OMB Circular A–133 ‘‘Audits of
States, Local Governments, and NonProfit Organizations’’;
c. HUD Regulations 24 CFR Part 984
‘‘Section 8 and Public Housing Family
Self-Sufficiency Program’’; and
d. HUD Regulations 24 CFR Part 85
‘‘Administrative Requirements for
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Grants and Cooperative Agreements to
State, Local, and Federally Recognized
Indian Tribal Governments’’.
3. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). Grantees must comply with Section
3 of the Housing and Urban
Development Act of 1968, 12 U.S.C.
1701u and ensure that training,
employment, and other economic
opportunities shall, to the greatest
extent feasible, be directed toward lowand very low-income persons,
particularly those who are recipients of
government assistance for housing and
to business concerns that provide
economic opportunities to low- and
very low-income persons. For this
program, this applies to the hiring of
FSS Coordinators.
4. Fair Housing and Civil Rights Laws.
Grantees and their sub-recipients must
comply with all Fair Housing and Civil
Rights laws, statutes, regulations and
Executive Orders as enumerated in 24
CFR 5.105(a), as applicable. Please see
the General Section III.C.(2)(c) for
details.
5. Provision of Services to Individuals
with Limited English Proficiency (LEP).
Applicants other than EOI General
Translation Component should comply
with Final Guidance to Federal
Financial Assistance Recipients
Regarding Title VI Prohibition Against
National Origin Discrimination
Affecting Limited English Proficient
Persons, (72 FR 2732, Jan. 22, 2007).
6. Communications. Successful
applicants should ensure that notices of
and communications during all training
sessions and meetings shall be provided
in a manner that is effective for persons
with hearing, visual, and other
communication-related disabilities
consistent with Section 504 of the
Rehabilitation Act of 1973. See 24 CFR
8.6.
7. HUD’s Strategic Goals. HUD is
committed to ensuring that programs
result in the achievement of HUD’s
strategic mission. The FSS program and
this FSS NOFA support the
Department’s strategic goals of helping
HUD-assisted renters make progress
toward self-sufficiency by giving
funding preference to PHAs/Tribes/
TDHEs whose FSS programs show
success in moving families to economic
self-sufficiency. You can find out about
HUD’s Strategic Framework and Annual
Performance Plan at https://
www.hud.gov/offices/cfo/reports/
cforept.cfm.
8. HUD Policy Priorities. This NOFA
supports the HUD policy priority of
helping HUD-assisted renters make
progress toward self-sufficiency. See
Section V.B. of the General Section for
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a full discussion of HUD’s policy
priorities.
C. Reporting. Successful applicants
must report activities of their FSS
enrollment, progress and exit activities
of their FSS program participants
through required submissions of the
Form HUD–50058 or as otherwise
agreed for MTW PHAs. HUD’s
assessment of the accomplishments of
the FSS programs of grantees funded
under this NOFA may be based in part
on Public Housing Information Center
(PIC) system data obtained from the
Form HUD–50058. MTW PHAs that do
not report to HUD on Form HUD–50058
will be asked to submit an annual report
to HUD with the same information on
FSS program activities that is provided
to HUD by non-MTW PHAs via Form
HUD–50058. A grantee is also required
to submit a completed Logic Model
(HUD–96010) showing
accomplishments against proposed
outputs and outcomes as part of their
annual reporting requirement to HUD.
Grantees shall use quantifiable data to
measure performance against goals and
objectives outlined in their Logic Model.
Annual Performance Reports consisting
of the updated Logic Model are due in
the field office on January 31 of each
year. For FY 2008, HUD is considering
a new concept for the Logic Model. The
new concept is a Return on Investment
statement. HUD will be publishing a
separate notice on the ROI concept. In
addition, HUD requires that funded
recipients collect racial and ethnic
beneficiary data. It has adopted the
Office of Management and Budget’s
Standards for the Collection of Racial
and Ethnic Data. In view of these
requirements, funded recipients should
use Form HUD–27061, Racial and
Ethnic Data Reporting Form. Form
50058 used in concurrence with the PIC
Data system is a comparable form. In
furtherance of the Federal Funding
Accountability and Transparency Act of
2006, funded applicants will be
required to provide information on subawards made as a result of this award.
Sub-award reporting requirements take
effect January 1, 2009. HUD will provide
further details of this reporting
requirement as details are finalized.
Applicants that receive awards from
HUD should be prepared to report on
additional measures that HUD may
designate at the time of award.
D. Debriefings. The applicant may
request an applicant debriefing.
Applicants requesting to be debriefed
must send a written request to: Iredia
Hutchinson, Director; Grants
Management Center, U.S. Department of
Housing and Urban Development, 501
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School Street, SW., Suite 800,
Washington, DC 20024.
VII. Agency Contacts
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A. For Technical Assistance. For
answers to your questions, you may
contact the Public and Indian Housing
Resource Center at 800–955–2232. Prior
to the application deadline, staff at the
number given above will be available to
provide general guidance, but not
guidance with actually preparing the
application. Following selection, but
prior to award, HUD staff will be
available to assist in clarifying or
confirming information that is a
prerequisite to the offer of an award by
HUD. Persons with hearing or speech
impairments may use the Grants.gov
helpdesk e-mail or the toll-free Federal
Information Relay Service at 800–877–
8339.
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B. Satellite Broadcast. HUD will hold
an information broadcast via satellite for
potential applicants to learn more about
the PH FSS program and preparation of
an application. For more information
about the date and time of this
broadcast, you should consult the HUD
Web site at https://www.hud.gov.
VIII. Other Information
A. Code of Conduct. Please see the
General Section for more information.
B. Transfer of Funds. If transfer of
funds from any of the ROSS programs
does become necessary, HUD will
consider the amount of unfunded
qualified applications in deciding to
which program the extra funds will be
transferred.
C. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
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approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2577–0229. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 6 hours per respondent for the
application. This includes the time for
collecting, reviewing, and reporting the
data for the application. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Self-Help Homeownership Opportunity
Program (SHOP)
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Community Planning and
Development.
B. Funding Opportunity Title: Selfhelp Homeownership Opportunity
Program (SHOP).
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR–
5200–N–23; OMB Approval Number
2506–0157.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: Self-help
Homeownership Opportunity Program.
The CFDA number is 14.247.
F. Dates: The application deadline
date for electronic submission and
validation in Grants.gov is July 11, 2008.
Applications submitted through https://
www.grants.gov must be received and
validated by grants.gov no later than
11:59:59 Eastern time on the application
deadline date. The validation process
may take up to 72 hours.
G. Optional, Additional Overview
Information
SHOP funds are awarded to national
and regional nonprofit organizations
and consortia demonstrating experience
in administering self-help housing
programs in which the homebuyers
contribute a significant amount of
sweat-equity toward construction or
rehabilitation of the dwelling. The
amount available for SHOP in Fiscal
Year (FY) 2008 is $26,500,000.
Full Text of Announcement
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I. Funding Opportunity Description
A. Program Description
SHOP funds are to be used to
facilitate and encourage innovative
homeownership opportunities on a
national geographically diverse basis
through self-help housing programs that
require significant sweat-equity by the
homebuyer toward the construction or
rehabilitation of the dwelling.
SHOP programs are administered by
national and regional nonprofit
organizations and consortia. Units
developed with SHOP funds must be
decent, safe, and sanitary non-luxury
dwellings and must be made available
to eligible homebuyers at prices below
the prevailing market prices. Eligible
homebuyers are low-income individuals
and families (i.e., those whose annual
incomes do not exceed 80 percent of the
median income for the area, as
established by HUD) who would
otherwise be unable to purchase a
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dwelling but for the provision of sweat
equity. Housing assisted under this
Notice of Funding Availability (NOFA)
must involve labor contributed by
homebuyers and volunteers in the
construction of dwellings and other
activities that involve the community in
the project.
B. Authority
Funding made available under SHOP
is authorized by section 11 of the
Housing Opportunity Program
Extension Act of 1996 (42 U.S.C. 12805
note) (the ‘‘Extension Act’’).
II. Award Information
Approximately $26,500,000 will be
available for this program in FY 2008.
Any unobligated funds from previous
competitions or additional funds that
may become available due to
deobligation or recapture from previous
awards or budget transfers may be
added to the FY 2008 appropriation to
fund applications submitted in response
to this NOFA. Awards will be made to
successful applicants in the form of a
grant. Grant funds must be expended
within 24 months of the date that they
are first made available for draw-down
in a line of credit established by HUD
for the grantee, except that grant funds
provided to affiliates that develop five
or more units must be expended within
36 months.
III. Eligibility Information
A. Eligible Applicants
You must be a national or regional
nonprofit public or private organization
or consortium that has the capacity and
experience to provide or facilitate selfhelp housing homeownership
opportunities. Your organization or
consortium must undertake eligible
SHOP activities directly and/or provide
funding assistance to your local
affiliates to carry out SHOP activities.
You must propose in your application to
use a significant amount of SHOP funds
in at least two states. Affiliates must be
located within the regional
organization’s or consortium’s service
area. A national organization is defined
as an organization that carries out selfhelp housing activities or funds
affiliates that carry out self-help housing
activities on a national scale. A regional
organization is defined as an
organization that carries out self-help
housing activities or funds affiliates that
carry out self-help housing activities on
a regional scale. A regional area is a
geographic area, such as the Southwest
or Northeast that includes at least two
states. The states in the region need not
be contiguous, and the service area of
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the organization need not precisely
conform to state boundaries.
A consortium is defined as two or
more nonprofit organizations located in
at least two states that individually have
the capacity and experience to carry out
self-help housing activities or fund
affiliates that carry out self-help housing
activities on a national or regional scale
and enter into an agreement to submit
a single application for SHOP funding
on a national or regional basis. The
consortium must propose to use a
significant amount of SHOP funds in
each state represented in the
consortium. All consortium members
must receive SHOP funds and one
organization must be designated as the
lead entity. The lead entity must submit
the application and, if selected for
funding, execute the SHOP Grant
Agreement with HUD and assume
responsibility for the grant on behalf of
the consortium in compliance with all
program requirements.
A consortium agreement, executed
and dated by all consortium members
for the purpose of applying for and
using FY 2008 SHOP funds, must be
submitted with your application. A
consortium’s application must be a
single integrated document that
demonstrates the consortium’s
comprehensive approach to self-help
housing. All consortium members must
be identified in your application. The
integrated application must reflect all
consortium members’ programs as a
single program and may only briefly
summarize the individual consortium
members’ past experiences in factor 1.
All other components of the application
must reflect an overall consortium
program design. Individual program
designs for consortium members or
affiliates within the integrated
document will not be considered by
HUD in scoring an application. Upon
being funded, the lead entity must enter
into a separate agreement with each
individual consortium member. The
agreement must include the
requirements of the FY 2008 SHOP
Grant Agreement between HUD and the
consortium and set forth the individual
consortium member’s responsibilities
for compliance with HUD’s 2008 SHOP
program.
An affiliate is defined as:
(1) A local public or private nonprofit
self-help housing organization that is a
subordinate organization (i.e., chapter,
local, post, or unit) of a central
organization and covered by the group
exemption letter issued to the central
organization under section 501(c)(3) of
the Internal Revenue Code; or
(2) A local public or private nonprofit
self-help housing organization with
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which the applicant has an existing
relationship (e.g., the applicant has
provided technical assistance or funding
to the local self-help housing
organization); or
(3) a local public or private nonprofit
self-help housing organization with
which the applicant does not have an
existing relationship, but to which the
applicant will provide necessary
technical assistance and mentoring as
part of funding under the application.
You must carry out eligible activities
or you must enter into an agreement to
fund affiliates to carry out eligible
activities. If you are a consortium, each
of your affiliates must receive funds and
be linked to an individual consortium
member.
Your application may not propose to
fund any affiliate or consortium member
that is also included in another SHOP
application. You must ensure that any
affiliate or consortium member under
your FY2008 application is not also
seeking FY2008 SHOP funding from
another SHOP applicant. If an affiliate
applies for funds through more than one
applicant, it may be disqualified for
funding from any applicant that receives
a grant.
B. Cost Sharing or Matching
Applicants are required to leverage
resources for the construction of selfhelp housing assisted with SHOP.
Failure to provide documentation of
leveraged resources that meet the
submission requirements for firm
commitments as stated in factor 4 will
result in a lower application score.
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C. Other
1. Eligible Activities
The costs of eligible activities may be
incurred by the applicant (and by
affiliates, if permitted by the applicant)
after the publication date of the NOFA
and charged to the SHOP grant,
provided the applicant and affiliates
comply with the requirements of this
NOFA (including relocation and
environmental review requirements)
and provided that these costs are
included in the application. Applicants
and affiliates incur pre-agreement costs
at their own risk, because applicants
that do not receive a SHOP grant cannot
be reimbursed or reimburse affiliates.
Eligible activities are:
a. Land acquisition, including
financing and closing costs, which may
include reimbursing an organization,
consortium, or affiliate, upon approval
of any required environmental review,
for non-grant funds expended by the
organization, consortium, or affiliate to
acquire land before completion of the
environmental review;
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b. Infrastructure improvements,
including installing, extending,
constructing, rehabilitating, or
otherwise improving utilities and other
infrastructure, including removal of
environmental hazards; and
c. Administration, planning, and
management development, including
the costs of general management,
oversight, and coordination of the SHOP
grant; staff and overhead costs of the
SHOP grant; costs of providing
information to the public about the
SHOP grant; costs of providing civil
rights and fair housing training to local
affiliates as well as any expenses
involved in affirmatively furthering fair
housing; and indirect costs (such as rent
and utilities) of the grantee or affiliate
in carrying out the SHOP activities.
2. Threshold Requirements
HUD will not consider an application
from an ineligible applicant. An
applicant must meet all applicable
threshold requirements listed in the
General Section published on March 19,
2008 (73 FR 14882) and the SHOP
threshold requirements described
below:
a. Organization and Eligibility. You
must be eligible to apply under SHOP
(see Section III.A.).
b. Nonprofit Status. You must
describe how you qualify as an eligible
applicant and provide evidence of your
public or private nonprofit status, such
as a current Internal Revenue Service
(IRS) ruling that your organization is
exempt from taxation under section
501(c)(3) or 501(c)(4) of the Internal
Revenue Code of 1986. If you are a
consortium, each consortium member
must submit evidence of its nonprofit
status to the lead entity for inclusion in
the consortium’s application package.
c. Consortium Agreement. If you are a
consortium, each consortium member
must enter into and sign a consortium
agreement for the purpose of applying
for SHOP funds and carrying out SHOP
activities. Your consortium agreement
must be submitted as an appendix to
your application.
d. Amount. The amount of SHOP
funds you request must be sufficient for
a minimum of 30 self-help housing
units and may not exceed an average
investment of $15,000 per unit.
e. Homebuyer Eligibility. Eligible
homebuyers are low-income individuals
and families (i.e., those whose incomes
do not exceed 80 percent of the median
income for the area, as established by
HUD). You must specify the definition
of ‘‘annual income’’ to be used in your
proposed program. You may use one of
the following three definitions of
‘‘annual income’’ to determine whether
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a homebuyer is income-eligible under
SHOP:
(1) ‘‘Annual income’’ as defined at 24
CFR 5.609; or
(2) ‘‘Annual income’’ as reported
under the Census long-form for the most
recent available decennial Census; or
(3) ‘‘Adjusted gross income’’ as
defined for purposes of reporting under
the IRS Form 1040 series for individual
federal annual income tax purposes.
You may also adopt or develop your
own definition of annual income for use
in determining income eligibility under
SHOP subject to review and approval by
HUD. You must include your definition
of ‘‘annual income’’ in your Program
Summary.
f. Experience. You must demonstrate
successful completion of at least 30 selfhelp homeownership units in a national
or regional area within the 24-month
period immediately preceding the
publication of this NOFA. For dwellings
to qualify as self-help homeownership
units, the homebuyers must have
contributed a significant amount of
sweat-equity toward the construction as
set forth in this section.
g. Sweat Equity. Your program must
require homebuyers to contribute a
minimum of 100 hours of sweat equity
toward the construction or
rehabilitation of their own homes and/
or the homes of other homebuyers
participating in the self-help housing
program. In the case of a household
with only one adult, the requirement is
50 hours of sweat equity toward the
construction of these homes. Sweat
equity includes training for construction
on the dwelling units, but excludes
homebuyer counseling and home
maintenance training. All homebuyers,
including homebuyers with disabilities,
must meet these minimum hourly sweat
equity requirements; however, grantees
must permit reasonable
accommodations for persons with
disabilities in order for them to meet the
hourly requirements. For example,
homebuyers with disabilities may work
on less physical tasks or administrative
tasks to meet this requirement, or a
volunteer(s) may enter into a written
agreement to substitute for the disabled
person. No exception to meeting these
hourly sweat equity requirements may
be made.
h. Community Participation. Your
program must involve community
participation in which volunteers assist
in the construction or rehabilitation of
dwellings. Volunteer labor is work
performed by an individual without
promise, expectation, or compensation
for the work rendered. For mutual selfhelp housing programs that are assisted
by the U.S. Department of Agriculture’s
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Rural Housing Services/Rural
Development under section 523 of the
Housing Act of 1949 (7 CFR part 1944,
subpart I) or which have a program
design similar to the section 523
program, the work by each participating
family on other participating families’
homes may count as volunteer labor. A
mutual self-help housing program
generally involves four to ten
participating families organized in a
group to use their own labor to reduce
the total construction cost of their
homes and complete construction work
on their homes by an exchange of labor
with one another.
i. Eligible Activities. You must use the
SHOP funds for eligible activities (see
Sections III.C.1 and IV.E.) and carry out
the activities yourself or fund affiliates
to carry out the activities.
3. Threshold Submission
Requirements.
In order for your application to be
rated and ranked, all threshold
requirements must be met. Threshold
requirements 2(d) through (i) above do
not require separate submissions, but
must be addressed in the program
summary and/or in the submission
requirements for the rating factors listed
below in Section V, Application Review
Information.
4. Other Requirements.
Other requirements applicable to the
SHOP program are set forth in Section
III.C.4, ‘‘Additional Nondiscrimination
and Other Requirements’’ of the General
Section. The following requirements
also apply to SHOP:
a. Affirmatively Furthering Fair
Housing.
Successful applicants must
affirmatively further fair housing by
promoting fair housing rights and fair
housing choice in housing programs
funded by the award. Instead of the
actions for affirmatively furthering fair
housing in the General Section of the
SuperNOFA, successful applicants must
affirmatively further fair housing by
requiring each affiliate to adopt and
follow procedures and requirements to
affirmatively market the self-help
housing program. (If the applicant will
carry out self-help housing activities
under the grant, it must also adopt and
follow affirmative marketing
requirements.) Affirmative marketing
consists of taking actions to provide
information and otherwise attract
eligible persons in the housing market
to the self-help housing program
without regard to race, color, national
origin, sex, religion, familial status or
disability. The requirements and
procedures include: methods for
informing the public and potential
homebuyers about federal fair housing
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laws; use of the Equal Housing
Opportunity logo; procedures to inform
and solicit applications from persons in
the housing market area who are not
likely to apply for the program without
special outreach.
b. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). SHOP recipients must comply with
section 3 of the Housing and Urban
Development Act of 1968 (Section 3), 12
U.S.C. 170lu (Economic Opportunities
for Low- and Very Low-Income Persons
in Connection with Assisted Projects),
and the HUD regulations at 24 CFR part
135, including the reporting
requirement of subpart E. Section 3
requires recipients to ensure that to the
greatest extent feasible, training,
employment, and other economic
opportunities will be directed to lowand very-low income persons,
particularly those who are recipients of
government assistance for housing, and
to business concerns that provide
economic opportunities to low- and
very-low income persons.
c. Real Property Acquisition and
Relocation. SHOP projects are subject to
the Uniform Relocation Assistance and
Real Property Acquisition Policies Act
of 1970, as amended (Uniform Act or
URA) (42 U.S.C. 4601), and the
government-wide implementing
regulations issued by the U.S.
Department of Transportation at 49 CFR
part 24. The URA is a federal law that
establishes minimum standards for
federally-funded programs and projects
that require the acquisition of real
property (real estate) or displace persons
from their homes, businesses, or farms.
The URA’s protections and assistance
apply to the acquisition, rehabilitation,
or demolition of real property for federal
or federally funded projects.
SHOP grantees and affiliates must
comply with all applicable URA
requirements in order to receive SHOP
funds for their programs and projects;
non-compliance could jeopardize SHOP
funding. Real property acquisitions for a
SHOP-assisted program or project
conducted before completion of an
environmental review and HUD’s
approval of a request for release of funds
and environmental certification are also
subject to the URA. SHOP grantees and
affiliates must ensure that all such real
property acquisitions comply with
applicable URA requirements.
Generally, real property acquisitions
conducted without the threat or use of
eminent domain, commonly referred to
as ‘‘voluntary acquisitions,’’ must satisfy
the applicable requirements and criteria
of 49 CFR 24.101(b)(1) through (5).
Evidence of compliance with these
requirements must be maintained by the
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affiliate and submitted to and
maintained by the SHOP grantee. It is
also important to note that tenants who
occupy property that may be acquired
through voluntary means must be fully
informed of their eligibility for
relocation assistance. This includes
notifying such tenants of their potential
eligibility when negotiations are
initiated, notifying them if they become
fully eligible, and, in the event the
purchase of the property will not occur,
notifying them that they are no longer
eligible for relocation benefits. Evidence
of compliance with these requirements
must be maintained by the affiliate and
submitted to and maintained by the
SHOP grantee.
Additional information and resources
pertaining to real property acquisition
and relocation for HUD-funded
programs and projects are available on
HUD’s Real Estate Acquisition and
Relocation Web site at https://
www.hud.gov/relocation. You will find
applicable laws and regulations, policy
and guidance, publications, training
resources, and a listing of HUD contacts
if you have questions or need assistance.
d. Environmental Requirements. The
environmental review requirements for
SHOP supersede the environmental
requirements in the General Section. All
SHOP assistance is subject to the
National Environmental Policy Act of
1969 and related federal environmental
authorities and regulations at 24 CFR
part 58. SHOP grant applicants are
cautioned that no activity or project may
be undertaken, or federal or non-federal
funds or assistance committed, if the
project or activity would limit
reasonable choices or could produce an
adverse environmental impact, until all
required environmental reviews and
notifications have been completed by a
unit of general local government, tribe,
or state, and until HUD approves a
recipient’s request for release of funds
under the environmental provisions
contained in 24 CFR part 58.
Notwithstanding the preceding
sentence, in accordance with section
11(d)(2)(A) of the Housing Opportunity
Extension Act of 1996 and HUD Notice
CPD–01–09, an organization,
consortium, or affiliate may advance
non-grant funds to acquire land before
completion of an environmental review
and HUD’s approval of a request for
release of funds and environmental
certification. Any advances to acquire
land prior to such approval are made at
the risk of the organization, consortium,
or affiliate, and reimbursement from
SHOP funds for such advances will
depend on the result of the
environmental review.
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e. Reduce Energy Costs. Applicants
are required to take specific energysaving actions. In the construction and/
or rehabilitation of self-help housing,
SHOP applicants must incorporate
energy-efficiency measures in the
design, construction, and/or
rehabilitation of self-help housing units.
Applicants must meet Energy Star
construction standards and use Energy
Star labeled products and appliances.
f. Statutory and Program
Requirements. SHOP is governed by
section 11 of the Housing Opportunity
Program Extension Act of 1996 (42
U.S.C. 12805 note) (the Extension Act),
and this NOFA. There are no program
regulations. You must comply with all
statutory requirements applicable to
SHOP as cited in Section I, Funding
Opportunity Description, and the
program requirements cited in this
NOFA. Pursuant to these requirements,
you must:
(1) Develop, through significant
amounts of sweat-equity by each
homebuyer and volunteer labor, at least
30 dwelling units at an average cost of
no more than $15,000 per unit of SHOP
funds for land acquisition and
infrastructure improvements;
(2) Use your grant to leverage other
sources of funding, including private or
other public funds, to complete
construction or rehabilitation of the
housing units;
(3) Develop quality dwellings that
comply with local building and safety
codes and standards that will be made
available to homebuyers at prices below
the prevailing market price;
(4) Schedule SHOP activities to
expend all grant funds awarded and
substantially fulfill your obligations
under your grant agreement, including
timely development of the appropriate
number of dwelling units. Grant funds
must be expended within 24 months of
the date that they are first made
available for draw-down in a line of
credit established by HUD for the
grantee, except that grant funds
provided to affiliates that develop five
or more units must be expended within
36 months; and
(5) Not require a homebuyer to make
an up-front financial contribution to a
housing unit other than cash
contributed for down payment or
closing costs at the time of acquisition.
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IV. Application and Submission
Information
A. Address To Request Application
Package
This NOFA contains all the
information necessary for national and
regional nonprofit organizations and
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consortia to submit an application for
SHOP funding. This section describes
how you may obtain application forms
and additional information about the
SHOP program NOFA. Copies of the
published SHOP NOFA and related
application forms for this NOFA may be
downloaded from the grants.gov Web
site at https://www.grants.gov/
applicants/apply_for_grants.jsp. If you
have difficulty accessing the
information, you may receive customer
support from Grants.gov by calling its
help desk at (800) 518–GRANTS or by
sending an e-mail to
support@grants.gov. If you do not have
Internet access and you need to obtain
a copy of this NOFA, you may contact
HUD’s NOFA Information Center tollfree at (800) HUD–8929. Individuals
with hearing or speech impairments
may access this number via the toll-free
Federal Information Relay Service at
800–877–8339.
1. Application Kit. There is no paper
application kit for this program. All the
information you need to apply is
contained in this NOFA and is available
on-line at https://www.grants.gov/
applicants/apply_for_grants.jsp. The
NOFA forms are available to be
downloaded from https://
apply.grants.gov/forms_apps_idx.html.
Pay attention to the submission
requirements and format for submission
specified for this NOFA to ensure that
you have submitted all required
elements of your application.
The published Federal Register
document is the official document that
HUD uses to solicit applications.
Therefore, if there is a discrepancy
between any materials published by
HUD in its Federal Register
publications and other information
provided in paper copy, electronic copy,
or at https://www.grants.gov, the Federal
Register publication prevails. Be sure to
review your application submission
against the requirements in the Federal
Register for this NOFA.
2. Guidebook and Further
Information. See the General Section.
B. Content and Form of Application
Submission
You must meet all application and
submission requirements described in
the General Section. Your application
should consist of the items listed in the
section below called Assembly Format
and Content. HUD’s standard forms can
be found in the application located on
Grants.gov.
1. Page Limits. There are page limits
for responses to the five rating factors.
A national or regional organization is
limited to 40 pages of narrative to
respond to the five rating factors. A
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consortium is permitted up to 5
additional pages to address the past
experiences of its individual consortium
members. Required appendices, forms,
certifications, statements, and
assurances are not subject to the page
limitations. All pages must be numbered
sequentially 1 through 40 or 45, for
factors 1 through 5. Your application
may contain only the items listed in the
Assembly Format and Content checklist
below. In responding to the five factors,
information must be included in your
narrative response to each factor, unless
this NOFA states that it should be
included as an appendix. If you are
submitting material using the fax
method described in the General
Section, the narrative should refer to the
documents being faxed as part of your
narrative response to the factor. Any
supplemental information not required
in the program summary, narratives or
appendices requested by HUD that
further explains information required in
the five factors will not be reviewed for
consideration in the scoring of the
application.
2. Assembly Format and Content.
Your FY 2008 application will be
composed of an Application Overview,
Narrative Statements (rating factors),
Forms, and Appendices. In order to
receive full consideration for funding,
you should use the following checklist
to ensure that all requirements are
addressed and submitted with your
electronic application.
a. Application Overview. (Not subject
to the page limitations.)
llSF–424, Application for Federal
Assistance (signed by the
Authorized Organization
Representative (AOR) who is legally
authorized to submit the
application on behalf of the
applicant and has been approved by
the eBusiness Point of Contact to
submit the application via
Grants.gov. (See the General
Section.)
llSF–424 Supplement, Survey on
Ensuring Equal Opportunities for
Applicant (‘‘Faith Based EEO
Survey (SF–424–SUPP)’’ on
Grants.gov).
llSelf-Help Housing Organization
Qualification—Narrative describing
qualification as an eligible
applicant and Evidence of
Nonprofit Tax Exempt Status (in
accordance with Section III.C. of
this NOFA).
llConsortium Agreement, if
applicable.
llProgram Summary (including
definition of ‘‘annual income’’).
(Limited to five pages.)
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b. Narrative Statements Addressing:
(Subject to the page limitations
described above.)
llFactor 1—Capacity of the Applicant
and Relevant Organizational Staff
(including organizational chart).
llFactor 2—Need/Extent of the
Problem. (Limited to five pages.)
llFactor 3—Soundness of Approach.
llFactor 4—Leveraging Resources.
llFactor 5—Achieving Results and
Program Evaluation.
c. Forms, Certifications, and
Assurances: (Not subject to the page
limitations.)
llHUD–424–CB, Grant Application
Detailed Budget (‘‘HUD Detailed
Budget Form’’ on Grants.gov).
llHUD–424–CBW, Grant Application
Detailed Budget Worksheet.
llSF–LLL, Disclosure of Lobbying
Activities, as applicable.
llHUD–2880, Applicant/Recipient
Disclosure/Update Report. (‘‘HUD
Applicant Recipient Disclosure
Report’’ on Grants.gov.)
llHUD–2990, Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan.
llHUD–96011, Third Party
Documentation Facsimile
Transmittal (‘‘Facsimile Transmittal
Form’’ on Grants.gov) required for
electronic submissions of third
party documents.
llHUD–2994–A, You Are Our Client
Grant Applicant Survey (Optional).
llHUD–96010, Program Outcome
Logic Model.
d. Appendices (Not subject to the
page limitations.)
llA copy of your code of conduct.
(see the General Section.)
llLeveraging documentation—firm
commitment letters. (See factor 4.)
llSurvey of potential affiliates, if
applicable. (See factor 2.)
llDemonstration of past performance
for new applicants. (See factor 1.)
llHUD–27300, Questionnaire for
HUD’s Initiative on Removal of
Regulatory Barriers (‘‘HUD
Communities Initiative Form’’ on
Grants.gov), if applicable. (See
factor 3.)
llEvaluative criteria for Removal of
Regulatory Barriers to Affordable
Housing in affiliate selection
process, if applicable. (See factor 3.)
Other information should not be
submitted and will not be considered in
scoring the application.
e. Certifications and Assurances.
Applicants are placed on notice that by
signing or electronically submitting the
SF–424 cover page noted above in 2.a.,
Application Overview, the applicant is
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certifying to all information described in
Section IV.F.2 of the General Section.
C. Submission Date and Time
The electronic application must be
received and validated no later than
11:59:59 p.m. Eastern time by
Grants.gov on the application deadline
date, which is July 11, 2008. The
validation process may take 24–48
hours. Applicants are advised to submit
applications 72 hours in advance. By
doing so, if your application fails
validation and Grants.gov rejects the
application, you have time to correct the
noted problems prior to the deadline
date. If an applicant is granted a waiver
to the electronic application submission
requirement, the application must be
received at HUD Headquarters by the
application deadline date (see General
Section).
D. Intergovernmental Review
Executive Order 12372 review does
not apply to SHOP.
E. Funding Restrictions
1. Administrative costs.
Administrative costs may not exceed 20
percent of any SHOP grant. Indirect
costs may only be charged to the SHOP
grant under a cost allocation plan
prepared in accordance with OMB
Circular A–122.
2. Pre-agreement costs. After the
publication date of the NOFA, but
before the effective date of the SHOP
Grant Agreement, an applicant and
affiliates, if permitted by the applicant,
may incur costs that may be charged to
their SHOP grant, provided the costs are
eligible (see Section III.C.1.) and in
compliance with the requirements of
this NOFA (including relocation and
environmental review requirements)
and the application. Applicants and
affiliates incur costs at their own risk,
because applicants that do not receive a
SHOP grant cannot be reimbursed or
reimburse affiliates. To be eligible for
reimbursement with SHOP funds, preagreement costs must be identified in
the application.
3. Ineligible Costs. Costs associated
with the rehabilitation, improvement, or
construction of dwellings and any other
costs not identified in Section III.C.1.
are not eligible uses of SHOP funds.
Acquiring land for land banking
purposes (i.e., holding land for an
indefinite period) is an ineligible use of
program funds. Acquisition undertaken
by the applicant or its affiliate before the
publication date of the NOFA is not an
eligible cost. Pre-agreement costs not
identified in the application are
ineligible costs. SHOP funds may not be
expended on a property unless its
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acquisition by the grantee, (includes
individual consortium members), or its
affiliates complies with the Uniform
Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (URA).
SHOP funds may not be used for
lobbying activities. These requirements
also apply to the reimbursement of preagreement costs (see Section IV.E.2).
F. Other Submission Requirements
You must meet all submission
requirements described in the General
Section. Refer to the General Section for
detailed submission instructions,
including methods and deadlines for
submission.
1. No Facsimiles or Videos. HUD will
not accept an entire application sent by
facsimile (fax). However, third-party
documents or other materials sent by
facsimile in compliance with the
submission requirements and received
by the application deadline date will be
accepted. Facsimile corrections to
technical deficiencies will not be
accepted. Videos submitted as part of an
application will not be viewed.
2. Applications must be received and
validated by Grants.gov by the
application deadline date.
3. Waivers to the Electronic
Submission Process: Applicants may
request a waiver of the electronic
submission process for good cause (see
the General Section for more
information). Applicants may submit
waiver requests by facsimile or by email no later than 15 days prior to the
application deadline date. Applicants
may e-mail their requests to
louise.d.thompson @hud.gov or send a
facsimile to Lou Thompson at (202)
708–1744. Requests should include a
subject line titled ‘‘SHOP—Electronic
Application Waiver Request.’’
Applicants who are granted a waiver
based on a HUD-approved justification
must submit their applications in
accordance with the requirements stated
in the approval to the waiver request.
V. Application Review Information
A. Criteria
1. Rating Factor l: Capacity of the
Applicant and Relevant Organizational
Staff (30 Points)
This factor examines the extent to
which you, as a single applicant or
consortium (including individual
consortium members), have the
experience and organizational resources
necessary to carry out the proposed
activities effectively and in a timely
manner. Any applicant that does not
receive at least 20 points under this
factor will not be eligible for funding.
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In evaluating this factor, HUD will
consider your recent (last five years) and
relevant experience in carrying out the
activities you propose (including
experience in developing accessible/
visitable housing), and your
administrative and fiscal management
capability to administer the grant,
including the ability to account for
funds appropriately. All applicants,
including individual consortium
members, must have capacity and
experience in administering or
facilitating self-help housing. If you are
sponsoring affiliate organizations that
do not have experience in developing
self-help housing, HUD will assess your
organization’s experience in providing
technical assistance as it relates to selfhelp housing and the ability to mentor
new affiliates.
For applicants that previously
received SHOP grants, HUD will assess
your organization’s past performance
based upon performance reports and
other available data that demonstrate
your organization’s completion of
eligible SHOP activities, the number of
families provided housing, financial
status information focusing on timely
use of funds, and other program
outcomes. HUD will consider whether
you had funds deobligated for failure to
meet your drawdown and construction
schedules or funds were returned
because of monitoring findings or other
program deficiencies. HUD may also use
monitoring reports, audit reports, prior
years’ logic models, financial closeout
reports, and other information available
to HUD in making its determination
under this factor. For applicants that
received SHOP grants in previous years,
HUD will assess your success in
meeting benchmarks for all open grants
during the most recent five full years of
participation in the program. ‘‘Open
grants’’ means all grants with
incomplete properties and/or a final
Closeout Agreement has not been
issued. If you are not a current SHOP
grantee, HUD will assess your
performance in undertaking similar
activities and identifying and meeting
outcomes during the past five years.
You must supplement your narrative
with internal or external performance
reports or other information that will
assist HUD in making its determination
under this factor. Supplemental
information and reports from applicants
that have not received SHOP grants do
not count against the page limitations.
Submission Requirements for Rating
Factor 1
a. Past Experience (10 points). You
must describe the most recent five years
of your organization in carrying out self-
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help housing activities (specify the time
frame during which these activities
occurred) that are the same as, or similar
to, the activities you propose for
funding, and demonstrate that you have
had reasonable success in carrying out
and completing those activities. In
addition, you must provide the specific
number of self-help housing units
completed within the previous 24
months of the date of this NOFA.
Further, you must include the average
number of sweat equity hours provided
per homebuyer family, and the average
number of volunteer labor hours
provided per unit. You may
demonstrate reasonable success by
showing that your previous activities
were carried out as proposed, consistent
with the time frame you proposed for
completion of all work.
b. Past Performance (7 points). For
applicants that received SHOP grants in
previous years, you must summarize
your past performance, including any
delays you encountered and the
mitigating actions taken to overcome
them to successfully complete your
program. HUD will measure your past
performance using tools such as
monitoring reports, audit reports,
quarterly and annual reports,
disbursement data, prior years’ logic
models demonstrating success in
meeting outputs and outcomes, closeout
reports and other information currently
in-house against what you stated you
would do in your previous applications
and your summary. New applicants
must provide a summary of your
performance in carrying out self-help
housing, including any delays you
encountered and the mitigating actions
taken to overcome them to successfully
complete your program. Your narrative
summary must be supported by existing
internal or external performance reports
or other information that will assist
HUD in measuring your performance for
carrying out self-help housing and
demonstrating outcomes beyond the
provision of housing units as stated in
prior years’ logic models. The
supplemental reports and information
must be included as an appendix and
will not count against the page
limitations.
c. Management Structure (10 points).
You must provide a description of your
organization’s or consortium’s
management structure, including an
organizational chart that identifies all
key management positions and the
names and positions of staff managing
SHOP. You must also describe your key
staff and their specific roles and
responsibilities for the day-to-day
management of your proposed program
to be funded from FY 2008 SHOP funds.
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Do not include individuals’ Social
Security Numbers in your application.
You must specifically state that you
will or will not be working with
affiliates that are inexperienced in
carrying out self-help housing. If you
propose to fund inexperienced affiliates,
you must describe the technical
assistance you will provide and how
you will directly or indirectly mentor
these affiliates to develop their capacity
that results in development of FY 2008
SHOP-assisted units.
d. Experience Developing Accessible
Housing (3 points). You must
demonstrate your experience in and
ability to construct and alter self-help
housing by describing the kinds of
features you have used to design homes
in accordance with universal design and
visitability standards, or to otherwise
make homes physically accessible. You
must provide yearly data for the last five
years from the date of the NOFA on the
number of accessible units completed.
2. Rating Factor 2: Need/Extent of the
Problem (5 Points)
This factor examines the extent to
which you demonstrate an urgent need
for SHOP funds in your proposed target
areas based on the need for affordable
housing, using quality data identified by
sources to substantiate that need.
The purpose of this factor is to make
sure that funding is provided where a
need for SHOP funding exists. You must
identify the community need or needs
that your proposed SHOP activities are
designed to address. If you plan to select
some or all affiliates after application
submission, you must demonstrate how
the selection of affiliates will help to
address the needs identified in the
proposed target areas.
Submission Requirements for Rating
Factor 2 (Five Page Limit)
Extent of Need for Self-help Housing
(5 points). You must establish the need
for self-help housing and the specific
need for SHOP funds in identified
communities or areas in which your
proposed activities will be carried out.
You must specifically address the need
for acquisition and/or infrastructure
assistance for self-help housing
activities in these identified areas and
how your proposed SHOP activities
meet these needs. You must include
data on housing problems in the
proposed target areas, such as
overcrowding, cost burden, housing age
or deterioration, low homeownership
rate (especially among minority
families, lack of housing for families
with children, and families with
members with disabilities), and lack of
adequate infrastructure or utilities. Also,
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to the extent information is available,
you must address the need for
accessible homes in the target area(s);
evidence of housing discrimination in
the target area(s); and any need for
housing shown in the local Analysis of
Impediments to Fair Housing Choice, if
appropriate. This information must be
tied to the examples of housing
problems noted above.
Applicants that select affiliates after
application submission must submit a
list of affiliates they surveyed and upon
which they are basing their need for
SHOP funding, and the specific criteria
to be used to select communities or
projects based on need.
In reviewing applications, HUD will
consider the extent, quality, and validity
of the information and data submitted
that addresses the need for self-help
housing in the target area and how
recent the data sources are. ‘‘Recent’’
means the most recent updated U.S.
Census data, as appropriate, and other
information and data issued within the
last five years of this NOFA that address
indicators of social or economic decline
that best capture the applicant’s
situation.
3. Rating Factor 3: Soundness of
Approach (45 Points)
This factor examines the quality and
soundness of your plan to carry out a
self-help housing program. In evaluating
this factor, HUD will consider the areas
described below:
a. Your proposed use of SHOP funds,
including the number of units and the
type(s) of housing to be constructed, and
the use of sweat equity and volunteer
labor; your schedule for expending
funds and completing construction,
including interim milestones; the
proposed budget and cost effectiveness
of your program; your plan to reach all
potentially eligible homebuyers,
including those with disabilities and
others least likely to apply; and your
procedures for meeting Section 3
requirements.
b. How your planned activities further
four of eight HUD policy priorities
described in the General Section. The
four policy priorities that apply
specifically to SHOP in FY 2008 are:
(1) Providing increased
homeownership opportunities for lowand moderate-income persons, persons
with disabilities, the elderly, minorities,
and families with limited English
proficiency;
(2) Encouraging accessible design
features: visitability in new construction
and substantial rehabilitation and
universal design;
(3) Providing full and equal access to
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community-based organizations in HUD
program implementation; and
(4) Removal of regulatory barriers to
affordable housing.
c. How you plan to meet Section 3
requirements for jobs and training and
contracting opportunities for SHOPfunded infrastructure improvements.
Submission Requirements for Rating
Factor 3.
Activities. Describe the types of
activities that you propose to fund with
SHOP, the proposed number of units to
be assisted with SHOP funding, the
housing type(s) (single family or
multifamily, or both) to be assisted, the
form of ownership (fee simple,
condominium, cooperative, etc.) and the
Energy Star measures and appliances
you propose to use. Applicants must
indicate if they will provide pre- and
post-homebuyer counseling and/or
training.
a. Sweat Equity and Volunteer Labor
(7 points). Describe your program’s
requirements for sweat equity and
volunteer labor (i.e., types of tasks and
numbers of hours required for both
sweat equity and volunteer labor) and
how you will provide reasonable
accommodations for persons with
disabilities by identifying sweat equity
assignments that can be performed by
the homebuyer regardless of the
disability, such as providing
administrative, clerical, organizational,
or other office work or minor tasks onsite. Reasonable accommodation can
include sweat equity by the homebuyer
that can be performed regardless of the
disability or substitution of a nonhomebuyer designee(s) to perform the
sweat equity assignments on behalf of
the homebuyer. Volunteers substituting
for disabled homebuyers must enter into
a written agreement to complete the
work on behalf of the homebuyers.
Include the per unit and total dollar
values of both the sweat equity and
volunteer labor contributions.
b. Funds Expenditure, Construction,
and Completion Schedules (7 points).
Submit a construction and completion
schedule that expends SHOP funds and
substantially fulfills your obligations if
you are funded. You must specifically
state the percentage or number of
properties that you propose to be
completed and conveyed to homebuyers
at the time all grant funds are expended.
Your construction schedule must
include the number of dwelling units to
be completed within 24 months or, in
the case of affiliates that develop five or
more units, within 36 months, and a
time frame for completing any
unfinished units.
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Your schedule must also include
interim milestones or benchmarks
against which HUD can measure your
progress in: (1) Selecting local affiliates
if they are not specifically identified in
the application, (2) expending funds,
and (3) completing acquisition,
infrastructure, and housing construction
activities, and occupancy by
homebuyers within these schedules.
These milestones or benchmarks should
be established at reasonable intervals
(e.g., monthly, quarterly, but no greater
than semiannually).
c. Budget (7 points). Provide a
detailed budget including a breakdown
for each proposed task and each budget
category (acquisition, infrastructure
improvements, and administration)
funded by SHOP in the HUD–424–CB
and 424–CBW. The budget must include
line items for the cost of monitoring
consortium members and affiliates at
least once during the grant period and
pre- and post-homebuyer counseling for
homebuyers regardless of the funding
source(s). Your detailed budget must
also include leveraged funding to cover
costs of completing construction of the
proposed number of units, including the
cost of Energy Star appliances. You
must state whether your budget
includes the value of sweat equity
contributions of homebuyers and other
volunteer labor. Budget amounts on the
HUD–424–CB and 424–CBW must agree
with amounts stated elsewhere in the
application.
d. Cost Effective to the Homebuyer (7
points). State how the sales price for
SHOP-assisted units is established
(provide a table outlining separate costs
for land purchase and infrastructure
improvements paid by the affiliate; land
and infrastructure improvements
charged to the homebuyer; construction
and project-related soft costs, such as
architectural, engineering and related
professional services; and any other
costs charged to the homebuyer
including 2nd or additional mortgages
that must be repaid by the homebuyer
upon sale of the property). You must
demonstrate the extent to which the
investment of SHOP funds, the
contribution of sweat equity and
volunteer labor, donations (e.g., land or
building materials), in-kind
contributions, and financing subsidies,
further reduce the sales price to the
homebuyer below the appraised value of
the house or market value of comparable
housing in the neighborhood. This must
be demonstrated for homebuyers
receiving both USDA and non-USDA
construction assistance. Applicants
showing a larger reduction of the sales
price to the homebuyer from the
appraised or market value as a result of
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the use of the SHOP funds for costs that
are not charged to the homebuyer, the
SHOP homebuyer’s sweat equity,
volunteer labor, and other contributions
and subsidies not repaid by the
homebuyer will receive a higher score.
e. Policy Priorities (5 points). Describe
how each of the four HUD policy
priorities identified specifically for
SHOP is furthered by your proposed
activities. You will receive up to one
point for each of the first three policy
priorities based on how well your
proposed work activities address the
specific policy. You can receive up to
two points based on how well you
address policy priority 4, removal of
regulatory barriers to affordable
housing, for which you must submit
form HUD–27300 (America’s Affordable
Communities Initiative, Questionnaire
for HUD’s Initiative on Removal of
Regulatory Barriers) and where
required, provide the documentation
and point of contact information.
Applicants are encouraged to read
HUD’s notices published in the Federal
Register on March 22 (69 FR 13450) and
April 21 (69 FR 21663), 2004, to obtain
an understanding of this policy priority
and how it can impact your score. There
are exceptions as provided below.
Applicants that identify affiliate
organizations and jurisdictions to be
served in their application to HUD
should address the questions in Part A
or Part B, but not both, of form HUD–
27300 for the jurisdiction in which the
majority or plurality of services will be
performed.
Applicants that do not identify
affiliates and communities to be served
in their application to HUD, but select
affiliates competitively or through
another method after application
submission to HUD, may address this
policy priority by including it as an
evaluative criterion in their affiliate
selection process. Such applicants may
receive up to 2 points by requiring
affiliate applicants for the awarded
SHOP funds to complete the questions
in either Part A or B, as appropriate. In
order to receive points, applicants that
identify affiliates after application
submission must include their
evaluative criterion as an appendix,
and, if awarded SHOP funds in FY
2007, must demonstrate how the
evaluative criteria that were included in
your FY 2007 application were
implemented. You must also describe
how the evaluative criteria in your
FY2007 SHOP program affected or will
affect the selection and funding of
affiliates for FY 2008, to the extent this
has been completed. The narrative for
your evaluative criteria may be included
as an appendix and will not count
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against the page limits described in
Section IV.B.1., Page Limits.
Applicants applying for funds for
projects located in local jurisdictions
and counties/parishes are invited to
answer the 20 questions under Part A.
An applicant that scores at least five
points in column 2 will receive 1 point
in the NOFA evaluation. An applicant
that scores 10 points or more in column
2 will receive 2 points in the NOFA
evaluation. The community(ies) must be
identified on the form HUD–27300.
Applicants applying for funds for
projects located in unincorporated areas
or areas otherwise not covered in Part A
are invited to answer the 15 questions
in Part B. Under Part B, an applicant
that scores at least 4 points in Column
2 will receive 1 point in the NOFA
evaluation. An applicant that scores 8
points or greater will receive a total of
2 points in the evaluation. The
community(ies) must be identified on
the form HUD–27300. A limited number
of questions on form HUD–27300
expressly request the applicant to
provide brief documentation with its
response. For the remaining questions
for each affirmative response, applicants
must supply a reference, Web site
address, or brief statement indicating
where the back-up information may be
found, and a point of contact including
a telephone number or e-mail address.
To receive points for this priority,
applicants must provide this additional
information, including separate contact
information if the contacts are different
for the individual questions. If the
contact is the same, please note that is
the case.
f. Program Outreach (5 points).
Describe procedures and materials or
services that will be used to reach
potential homebuyers in the proposed
housing market area, including persons
least likely to apply without special
outreach. In addition, describe
alternative formats to be used to reach
persons with a variety of disabilities and
the language accommodations that will
be made for persons with limited
English proficiency.
g. Performance and Monitoring (5
points). Describe your plan for
overseeing the performance of
consortium members and affiliates and
provide a schedule for monitoring each
consortium member and affiliate for
program compliance at least once
during the term of the grant. Over 50
percent of the monitoring reviews must
be conducted on site. Your plan should
address when and how you will shift
funds among consortium members and
affiliates to ensure timely and effective
use of SHOP funds within the schedule
submitted for item b. above.
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h. Section 3 Procedures (2 points).
Under Section 3 of the Housing and
Urban Development Act of 1968, to the
greatest extent feasible, opportunities
for job training and employment arising
in connection with housing
rehabilitation, housing construction, or
other public construction projects must
be given to low- and very low-income
persons in the metropolitan area (or
non-metropolitan county/parish) in
which the project is located. In addition,
to the greatest extent feasible, contracts
for work to be performed in connection
with housing rehabilitation, housing
construction, or other public
construction projects are given to
business concerns that provide
economic opportunities for low- and
very low-income persons in the
metropolitan area (or non-metropolitan
county/parish) in which the project is
located. The regulations implementing
Section 3 are found at 24 CFR part 135.
Because SHOP funds may only be used
for acquisition and infrastructure
improvements, Section 3 requirements
apply only to SHOP projects for which
the amount of SHOP funds for the
infrastructure improvements (together
with any other covered Section 3
housing and community development
assistance for infrastructure) meets the
threshold amount of $200,000. Based on
the SHOP maximum average investment
of $15,000 per unit, Section 3 would
generally only apply to a SHOP project
with at least 14 units where the entire
SHOP amount (if no other covered
Section 3 housing and community
development assistance is provided to
the grantee or affiliate for infrastructure)
is $200,000 or more.
Regardless of whether the Section 3
threshold is met, all applicants are
required to describe procedures they
have in place for Section 3 compliance
in the event that they meet the Section
3 threshold in carrying out their
proposed FY 2008 SHOP activities. You
must clearly explain your procedures
for complying with these requirements
(1) for projects you will undertake
directly, and (2) for projects to be
undertaken by affiliates. In the case of
projects undertaken by affiliates, your
procedures must state how you will
inform affiliates of their responsibilities
under Section 3 and how you will
monitor compliance. One point will be
awarded for addressing job training and
employment opportunities. One point
will be awarded for addressing
contracting opportunities.
4. Rating Factor 4: Leveraging Resources
(10 points)
This factor addresses your ability to
secure other resources that can be
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combined with HUD’s program
resources to fully fund your proposed
program. When combined with the
SHOP grant funds, homebuyer sweat
equity, and volunteer labor, your
leveraged resources must be sufficient to
develop the number of units proposed
in your application. HUD will consider
only those leveraging contributions for
which current firm commitments as
described in this factor are submitted. A
firm commitment means a written
agreement under which the applicant, a
partner, or an entity agrees to perform
services or provide resources for an
activity specified in your application.
Firm commitments in the form of cash
funding (e.g., grants or loans), in-kind
contributions, donated land and
construction materials, and donated
services will count as leverage.
Leveraging does not include the dollar
value of sweat equity and volunteer
labor for your proposed activities.
Leveraging does not include mortgage
financing provided to homebuyers.
However, financing provided through
the U.S. Department of Agriculture’s
Section 502 direct loans to homebuyers
for construction of their dwellings
counts as leveraging for mutual self-help
housing programs. Firm commitments
must be substantiated by the
documentation described below.
Submission Requirements for Rating
Factor 4
Firm Commitments of Resources (10
points). Provide firm commitments
(letters, agreements, pledges, etc.) of
leveraged resources or services from the
source of the commitment. In order to
be considered, leveraged resources or
services must be committed in writing
and include your organization’s name,
the contributing organization’s name
(including designation as a federal,
state, local, or private source), the
proposed type of commitment, and the
dollar value of the commitment as it
relates to your proposed FY 2008 SHOPfunded activities. Each letter of
commitment must be signed by an
official of the organization legally able
to make the commitment on behalf of
the organization. See Other Submission
Requirements, of the General Section
regarding the procedures for submitting
third-party documentation. Each letter
of commitment must specifically
support your FY 2008 SHOP application
or specific projects in your FY 2008
application. If your organization
depends upon fundraising and
donations from unknown sources/
providers, you must submit a separate
letter committing a specific amount of
dollars in fundraising to your proposed
FY 2008 SHOP program. Applicants
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must ensure that duplicate letters for
fundraising amounts are not submitted
by both the applicant and its affiliates.
Also, if you have received funds from
organizations and agencies from
previous years that are not committed to
another activity and you have the sole
discretion to commit these funds to your
FY 2008 SHOP program, you must
submit a separate letter committing
these dollars to your FY 2008 SHOP
program. In all instances, the dollar
amount must be stated in the letters.
Letters of commitment may be
contingent upon your receiving a grant
award. Letters of commitment must be
included as an appendix to your
application, and do not count toward
the page limitation noted in Section
IV.B.1. Unsigned, undated, or outdated
letters, letters only expressing support
of your organization or its proposal, or
those not specifically stating the dollar
amount or linking the resources to your
FY 2008 SHOP application or specific
projects in your FY 2008 application do
not count as firm commitments.
To receive full credit for leveraging,
an applicant’s leveraging resources must
be clearly identified for its FY 2008
SHOP application and must total at least
50 percent of the amount shown on
forms HUD–424–CB needed to complete
all properties, minus the proposed
SHOP grant amount, homebuyer sweat
equity, and volunteer labor.
5. Rating Factor 5. Achieving Results
and Program Evaluation (10 points)
This factor emphasizes HUD’s
determination to track whether
applicants meet commitments made in
their applications. HUD requires SHOP
applicants to develop an effective,
quantifiable, outcome-oriented
evaluation plan for measuring
performance and determining whether
goals have been met using the Master
Logic Model for SHOP, which can be
found in the download instructions
portion at https://www.grants.gov/
applicants/apply_for_grants.jsp.
Applicants must clearly identify the
‘‘Outputs’’ and ‘‘Outcomes’’ to be
achieved and measured. Completed
newly constructed or rehabilitated selfhelp housing units are outputs.
Outcomes are benefits accruing to the
families and/or communities during or
after participation in SHOP. Examples
of outcomes include increasing the
homeownership rate in a neighborhood
or among low-income families by a
certain percentage, increasing the
property tax base by a certain value, or
increasing housing stability (e.g.,
increasing assets of the low-income
homebuyer households by creating
household equity or reducing total
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housing costs compared to rents that
SHOP participants previously paid)
during and beyond the grantee’s period
for reporting on property completions.
See Reporting in Section VI.C. In
addition, applicants must establish
interim benchmarks for which outputs
lead to the ultimate achievement of
outcomes. ‘‘Interim benchmarks’’ are
steps or stages in your activities that, if
reached or completed successfully, will
result in outputs for your program.
Examples of interim benchmarks for
SHOP include acquisition of land,
completion of infrastructure,
identification of income-qualified
homebuyers, obtaining building
permits, or securing construction
materials and equipment.
Program evaluation requires that you
identify program outcomes, outputs,
benchmarks, and performance
indicators that will allow you to
measure your performance. Performance
indicators must be objectively
quantifiable and measure actual
achievements against anticipated
achievements within a specified
timeframe. Your evaluation plan must
identify what you are going to measure,
how you are going to measure it, and the
steps you have in place to make
adjustments to your work plan if
performance targets are not met within
established time frames. This factor
reflects HUD’s goal to embrace high
standards of ethics, management, and
accountability. Successful applicants
will be required to report quarterly on
their progress in achieving the proposed
outcomes identified in the Logic Model.
Applicants should refer to the General
Section for more information on the
Master Logic Model.
Submission Requirements for Rating
Factor 5
Program Evaluation Plan and Logic
Model (10 Points). The FY 2008
application requires submission of a
written program evaluation plan and a
completed eLogicModelTM. The
eLogicModelTM allows the applicant to
select from drop down menus the
elements of their program that are
captured in the Logic Model.
Instructions for the eLogic ModelTM are
found in Tab 1 of the form HUD–96011
found in the instructions download to
your electronic application. The Master
Logic Model listing also identifies the
unit of measure that HUD will collect
for the output(s) and outcome(s)
selected. Applicants must identify a
unit of measure and establish a goal for
each output and outcome.
HUD has designated mandatory
outputs and outcomes that must be
addressed by the applicant. For both
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‘‘Housing Constructed’’ and ‘‘Housing
Rehabilitated,’’ applicants must address
the following five mandatory Outputs:
(1) Sweat Equity (hours); (2) Volunteer
Labor (hours); (3) Design incorporates
energy efficiency measures and Energy
Star Standards (units); (4) Policy
Priority—Design incorporates universal
design (units); and (5) Policy Priority—
Design incorporates visitability
standards (units).
For both ‘‘ New construction’’ and
‘‘Rehabilitated units,’’ applicants must
address the following four mandatory
Outcomes: (1) One of the three sets of
‘‘average reduced sales price’’ from 1–10
% (dollars and units) or from 11–30%
(dollars and units) or greater than 30%
(dollars and units)—each set counts as
two outcomes; (2) Increased housing
stability—average decreased housing
costs (dollars); and (3) Increased
housing stability—average increased
assets in savings (dollars).
If an applicant’s program consists of
new construction or rehabilitation, but
not both, the five mandatory outputs
and four outcomes applicable to the
program must be selected. If an
applicant’s program includes both new
construction and rehabilitation,
applicant must address all mandatory
outputs/outcomes. However, applicants
are expected to select additional outputs
and outcomes identified in their work
plan. Further, interim benchmarks,
program indicators, outputs, and
outcomes must be quantifiable.
You must summarize your program
evaluation plan that measures your own
program performance. Your plan must
measure the performance of individual
consortium members and affiliates,
including the standards and
measurement methods, and the steps
you have in place or how you plan to
make adjustments if you begin to fall
short of established benchmarks and
time frames. Applicants that include
both mandatory and optional outputs
and outcomes and interim benchmarks,
and prepare a written evaluation plan
that meets the specified content
requirements will receive a higher score.
HUD will rate the eLogicModelTM
submission based upon the matrix
contained in Attachment 1 to the
General Section.
B. Review and Selection Process
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1. Factors for Award Used To Evaluate
Applications
HUD will evaluate all SHOP
applications that successfully complete
technical processing and meet threshold
and submission requirements for
Factors 1 through 5. The maximum
number of points awarded for the rating
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factors is 100 plus the possibility of an
additional 2 bonus points for RC/EZ/
EC–II.
2. RC/EZ/EC–II Bonus Points.
Applicants may receive up to 2 bonus
points for eligible activities that the
applicant proposes to locate in federally
designated Empowerment Zones (EZs),
renewal communities (RCs), or
enterprise communities (ECs)
designated by the United States
Department of Agriculture (USDA) in
Round II (EC–IIs) that are intended to
serve the residents of these areas and
that are certified to be consistent with
the area’s strategic plan or RC Tax
Incentive Utilization Plan for an urban
or rural renewal community designated
by HUD (RC) on the strategic plan for an
enterprise community designed in
round II by USDA (EC–II). For ease of
reference in this notice, all of the
federally designated areas are
collectively referred to as ‘‘RC/EZ/EC–
IIs’’ and the residents of these federally
designated areas as ‘‘RC/EZ/EC–II
residents.’’ The RC/EZ/EC–II
certification, a valid HUD–2990 form,
must be completed for an applicant to
be considered for RC/EZ/EC–II bonus
points. A list of RC/EZ/EC–IIs can be
obtained from HUD’s grants Web site at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm. Applicants can
determine if their program or project
activities are located in one of these
designated areas by using the locator on
HUD’s Web site at https://egis.hud.gov/
egis/. Copies of the certification can be
found in the electronic application. The
certification must be completed and
signed by the appropriate official in the
RC/EZ/EC–II for an applicant to be
considered for RC/EZ/EC–II bonus
points. In addition to the RC/EZ/EC–II
certification, applicants must provide
the location of the EC/EZ/EC–II (name
of town, city, state, or other locale) if not
otherwise identified on the certification,
and the number of units to be developed
within the RC/EZ/EC–II in order to
receive credit.
RC/EZ/EC–II bonus points will be
awarded as follows: 2 points to an
applicant with over 25 percent of its
proposed units in RC/EZ/EC–II; 1 point
for 10 to 25 percent of units in RC/EZ/
EC–IIs; and 0 points below 10 percent
of units in RC/EZ/EC–II zones.
4. Ranking and Selection Procedures
3. Rating
VI. Award Administration Information
Applications that meet all threshold
requirements listed in Section III.C will
be rated against the criteria in Factors 1
through 5 and assigned a score.
Applications that do not meet all
threshold factors will be rejected and
not rated.
A. Award Notices
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Applications that receive at least 20 of
30 points for Factor 1 will be fully
reviewed. Applications that receive a
total of 75 points or more (without the
addition of RC/EZ/EC–II bonus points)
will be eligible for selection. After
adding any bonus points for RC/EZ/EC–
IIs HUD will place applications in
ranked order. HUD will consider ranked
order, funds availability, and past
performance in the selection and
funding of applications.
5. Technical Deficiencies. After the
application deadline date and consistent
with regulations in 24 CFR part 4,
subpart B, HUD will not consider any
unsolicited information you may want
to provide. However, HUD may contact
you to clarify an item in your
application or to correct technical
deficiencies. In order not to
unreasonably exclude applications from
being rated and ranked, HUD may
contact applicants to ensure proper
completion of the application and will
do so on a uniform basis for all
applicants. However, HUD may not seek
clarification of items or responses that
improve the substantive quality of your
response to any rating factor.
Examples of curable (correctible)
technical deficiencies include
inconsistencies in the funding request
or a failure to submit certifications. In
each case, HUD will notify you in
writing by describing the clarification or
technical deficiency. See the General
Section for additional information.
6. HUD’s Strategic Goals to
Implement HUD’s Strategic Frameworks
and Demonstrate Results. See the
General Section for HUD’s Strategic
Goals.
7. Policy Priorities. Refer to the
General Section for information
regarding application criteria addressing
HUD’s policy priorities.
Note: From all applications that receive
SHOP funds, HUD intends to add relevant
data obtained from the ‘‘Removal of
Regulatory Barriers’’ policy priority factor to
the database on state and local regulatory
reform actions maintained at the Regulatory
Barrier Clearinghouse Web site at https://
www.huduser.org/rbc/ used by states,
localities, and housing providers to identify
regulatory barriers and learn of exemplary
local efforts at regulatory reform.
1. HUD reserves the right to:
a. Fund less than the amount
requested by any applicant based on the
application’s rank, the applicant’s past
performance, and the amount of funds
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requested relative to the total amount of
available funds; and/or
b. Fund less than the full amount
requested by any applicant to ensure a
fair distribution of the funds and the
development of housing on a national,
geographically diverse basis as required
by the statute.
HUD will not fund any portion of an
application that is ineligible for funding
under program threshold requirements
in Section III.C or which does not meet
other threshold and pre-award
requirements in Section III.C. The
minimum grant award shall be the
amount necessary to fund eligible SHOP
activities for at least 30 units at an
average investment of not more than
$15,000 per unit or a lesser amount if
lower costs for SHOP activities are
reflected in the application. If any funds
remain after all selections have been
made, these funds may be available for
subsequent competitions.
2. Debriefing. For a period of at least
120 days, beginning 30 days after the
awards for assistance are publicly
announced, HUD will provide to a
requesting applicant a debriefing related
to its application. A debriefing request
must be made in writing or by e-mail by
its authorized official whose signature
appears on the SF–424, or his or her
successor in the office and submitted to
Ms. Lou Thompson, Office of Affordable
Housing Programs, U.S. Department of
Housing and Urban Development, 451
Seventh Street, SW., Room 7164,
Washington, DC 20410–7000.
Information provided during a
debriefing will include, at a minimum,
the final score you received for each
rating factor, final evaluation comments
for each rating factor, and the final
assessment indicating the basis upon
which assistance was provided or
denied.
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B. Administrative and National Policy
Requirements
1. Grantees are required to comply
with the following administrative and
financial requirements: A–122 Cost
Principles for Non-Profit Organizations;
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A–133 (Audits of States, Local
Governments, and Non-Profit
Organizations); and the regulations at 24
CFR part 84 (Grants and Agreements
with Institutions of Higher Education,
Hospitals, and other Non-Profit
Organizations).
2. Copies of the OMB Circulars may
be obtained from EOP Publications,
New Executive Office Building, Room
2200, Washington, DC 20503, telephone
(202) 395–3080 (this is not a toll-free
number) or (800) 877–8339 (toll-free
TTY Federal Information Relay Service)
or from the Web site at https://
www.whitehouse.gov/omb/circulars/
index.html.
3. Refer to all award administration
information requirements described in
Section VI (‘‘Award Administration
Information’’) of the General Section.
C. Reporting. Grantees are required to
submit quarterly and annual
(consortium members/affiliates) reports
providing data on the construction
status, unit characteristics, and income
and racial and ethnic composition of
homeowners in SHOP-funded
properties. Following issuance of a grant
agreement and establishment of a line of
credit for the grantee, as part of the
required quarterly reporting to HUD,
grant recipients must include a
completed Logic Model (form HUD–
96010), which updates the output and
outcome achievements identified in
your application with which HUD can
evaluate the effectiveness of the SHOP
funding. Applicants are also required to
report annually their response to the
management questions contained in the
eLogic ModelTM for the SHOP program.
VII. Agency Contact
Further Information and Technical
Assistance. Before the application
deadline date, HUD staff may provide
general guidance and technical
assistance about this NOFA. However,
staff is not permitted to assist in
preparing your application. Also,
following selection of applicants, but
before awards are announced, staff may
assist in clarifying or confirming
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information that is a prerequisite to the
offer of an award. You may contact Ms.
Lou Thompson, SHOP Program
Manager, Office of Affordable Housing
Programs, Department of Housing and
Urban Development, 451 Seventh Street,
SW., Room 7164, Washington, DC
20410–7000, telephone (202) 708–2684
(this is not a toll-free number). This
number can be accessed via TTY by
calling the toll-free Federal Information
Relay Service Operator at (800) 877–
8339. For technical support for
downloading an application or
electronically submitting an application,
please call Grants.gov help desk at 800–
518–GRANTS (this is a toll-free number)
or send an e-mail to support@grants.gov.
VIII. Other Information
A. Review Sections VIII.A., B., E., F.,
and G. (‘‘Other Information’’) of the
General Section, and note that these
subsections are incorporated by
reference into this NOFA.
B. Paperwork Reduction Act. The
information collection requirements
contained in this document were
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2506–0157. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 60 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application, quarterly
and annual reports, and final report.
The information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Housing Opportunities For Persons
With Aids (HOPWA)
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Community Planning and
Development (CPD), Office of HIV/AIDS
Housing.
B. Funding Opportunity Title:
Housing Opportunities for Persons With
AIDS (HOPWA).
C. Announcement Type: Initial
Announcement.
D. Funding Opportunity Number: FR–
5200–N–21; OMB Approval Number
2506–0133.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: 14.241
Housing Opportunities for Persons With
AIDS Program.
F. Dates: The application deadline
date is July 18, 2008. Applications
submitted through https://
www.grants.gov must be received and
validated by grants.gov no later than
11:59:59 PM Eastern time on the
application deadline date. The
validation process may take up to 72
hours. Refer to the General Section,
published March 19, 2008 (73 FR
14882), for application submission and
timely receipt requirements.
G. Additional Information
1. Purpose of the Program: To provide
states and localities with the resources
and incentives to devise long-term
comprehensive strategies for meeting
the housing needs of low-income
persons with Human Immunodeficiency
Virus/Acquired Immunodeficiency
Syndrome (HIV/AIDS). Grant recipients
will measure client outcomes to assess
how housing assistance creates or
maintains stable housing, reduces risks
of homelessness, and improves access to
health care and other needed support.
States, units of general local
government, and nonprofit
organizations interested in applying for
funding under this grant program
should carefully review the General
Section and detailed information listed
in this NOFA.
2. Available Funds. Approximately $8
million in Fiscal Year (FY) 2008 funding
is made available under the
Consolidated Appropriations Act, 2008
(Pub. L. 110–5, December 26, 2007).
Funds for the renewal of expiring
HOPWA competitive grants that have
successfully undertaken permanent
supportive housing projects will be
distributed under a separate process
described in a separate notice from this
NOFA. The remaining funds will be
made available under this NOFA after
renewals have been funded. This notice
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makes funding available for two types of
new HOPWA projects: (1) Long-term
projects for housing activities conducted
by eligible states and units of general
local government in areas that are not
eligible for formula allocations or in the
balance of the state areas outside of
eligible metropolitan statistical areas by
a governmental agency that is not
eligible to receive formula grants; and
(2) Special Projects of National
Significance (SPNS) projects that will
undertake housing service delivery
models to provide HOPWA clients with
improved stable housing arrangements
by a governmental agency or an eligible
nonprofit organization.
The Department will advise existing
competitive grantees that provide
permanent supportive housing of the
procedure for qualifying for additional
funds as a renewal of an expiring
HOPWA grant. As implemented in
FY2006 and FY2007, the renewal
process has changed: Existing grantees
will not be required to submit an
application under this competition for a
renewal grant. In FY2005, one-time
funding was also made available for 17
transitional housing demonstration
projects that are not eligible for the
renewal as permanent supportive
housing projects. The 2005 selection
criteria noted that funded projects
would only be for demonstration efforts
and that applications were reviewed for
on-going sustainability, evidenced by
plans that continued to outplace clients
to permanent housing arrangements and
plans for continued operation of
projects from other sources following
the demonstration effort. However,
along with other applicants, the
transitional housing projects awarded
under the 2005 NOFA could be eligible
to apply and compete for additional
funding under this NOFA. A project
application could propose new
activities to be undertaken over the next
three year period and applicants are not
required to maintain the same design
elements for any currently operating
projects by making changes to address
needs. HUD further advises that the
amount of funds available for the new
awards would potentially only support
6 to 8 new projects and that this number
of awards will be significantly less than
the likely number of new applications,
including potential applications from
grantees now operating one of these 17
expiring demonstration grants.
3. Eligible Applicants. States, units of
general local government, and nonprofit
organizations are eligible to apply.
4. Match. None.
5. Authorities. HOPWA program
regulations at 24 CFR part 574 and the
AIDS Housing Opportunity Act (42
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U.S.C. 12901–12912) govern the
program.
Full Text of Announcement
I. Funding Opportunity Description
A. Program Description
1. Long-Term Projects in Non-formula
Areas. HUD will award funding for
short-term, transitional and/or
permanent supportive housing
activities. These projects should
improve stable housing arrangements
for eligible persons who reside in areas
that do not qualify for FY2008 HOPWA
formula allocations. Applications
should be submitted by the state or the
unit of general local government
undertaking activities in an area not
eligible for formula funds or in the
balance of state areas outside of eligible
metropolitan statistical areas.
2. Special Projects of National
Significance (SPNS). SPNS projects will
provide assistance that stabilizes
housing for eligible persons through
model and/or innovative service
delivery models. Consistent with the
selection considerations established at
42 U.S.C. 12903(c)(3)(C), SPNS projects
must demonstrate potential replicability
in the larger HOPWA program.
Applications should be submitted by
states, units of general local
government, and non-profit
organizations in accordance with the
General Eligibility for Applicants and
Sponsors section of this NOFA.
3. Definitions for all HOPWA grants.
a. Chronically Homeless Person. An
unaccompanied homeless individual
with a disabling condition who has
either been continuously homeless for a
year or more OR has had at least 4
episodes of homelessness in the past 3
years. For this program, a disabling
condition is defined as a diagnosable
substance abuse disorder, serious
mental illness, developmental
disability, or chronic physical illness or
disability, including AIDS or a disabling
condition due to HIV, including the cooccurrence of two or more of these
conditions.
b. Lease or Occupancy Agreement. In
establishing that an eligible person has
obtained permanent supportive housing
and a legal right to remain in that
housing unit, the lease or occupancy
agreement must be for a term of at least
one year. The lease or occupancy
agreement must also be automatically
renewable upon expiration, except on
reasonable and timely prior notice by
either the tenant or the landlord. A
short-term lease or lease in the name of
the provider may be used to undertake
transitional housing activities.
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c. Nonprofit Organization. Nonprofit
organizations include those that: (1) Are
state or locally chartered; (2) Are
organized under state or local laws; (3)
Have no part of earnings inuring to the
benefit of any member, founder,
contributor or individual; (4) Have a
functioning accounting system that is
operated in accordance with generally
accepted accounting principles, or has
designated an entity that will maintain
such an accounting system; and (5)
Have among its purposes significant
activities related to providing services
or housing to persons with acquired
immunodeficiency syndrome or related
diseases, as clarified to include
infection with the human
immunodeficiency virus (HIV).
d. Permanent Supportive Housing.
Housing in which the eligible person
has a continuous legal right to remain in
the unit and which provides the eligible
person with ongoing supportive services
through qualified providers.
e. Transitional Housing. Housing that
will help facilitate the movement of
eligible person(s) to permanent housing
within 24 months.
B. Statutory and Regulatory
Requirements
For more information on the HOPWA
program, including eligible uses of
funds, see the HOPWA program
regulations at 24 CFR part 574 and the
AIDS Housing Opportunity Act (42
U.S.C. 12901–12912), which govern the
program.
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C. Availability of Other HOPWA
Resources
1. Formula Allocations and Renewal
Funds. Applicants are advised to also
consider seeking funds from the formula
component of the HOPWA program and
from other resources. Ninety percent of
the HOPWA program is allocated by
formula to eligible states and qualifying
cities. In FY2007, HUD distributed
$256,162,000 in HOPWA funds by
formula to the qualifying cities and one
county in 84 eligible metropolitan
statistical areas (EMSAs) and to 39
eligible states for areas outside of
EMSAs. In addition, expiring projects
that provided permanent supportive
housing under a competitive award in a
prior year may qualify for renewal
funds, as authorized by HUD
appropriations acts. In 2007, HUD
provided $27,280,081 to 27 renewal
projects that were eligible, consistent
with CPD Notice 07–13, Standards for
Fiscal Year 2007 HOPWA Permanent
Supportive Housing Renewal Grant
Applications, issued on February 21,
2007.
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2. National HOPWA Technical
Assistance. To apply for funding to
serve as a provider of HOPWA technical
assistance, you must submit an
application for funds under the
Community Development Technical
Assistance (CDTA) section of the
SuperNOFA. The CDTA notice makes
HOPWA funds available to
organizations qualified to provide
technical assistance support to HOPWA
grantees and project sponsors.
Organizations seeking help in managing
their current HOPWA project, such as
advice or other help needed in
planning, operating, reporting to HUD
and evaluating HOPWA programs, can
request technical assistance by
contacting their state or area CPD office.
II. Award Information
A. Total. The total available HOPWA
competitive funding in FY2008 is
approximately $300 million. After first
awarding funds to renew existing
HOPWA permanent housing projects in
FY2008, HUD estimates that
approximately $8 million will be
available for new projects.
B. Announcement of Awards. HUD
anticipates that projects awarded under
this notice will be announced by August
31, 2008. HUD expects that selected
projects will undertake program
activities under a grant agreement for a
3-year operating period.
C. Minimum and Maximum Grant
Award. In order to fairly distribute
available funding, the conditions on
grant size for an award that you may
receive are:
1. For program activities (e.g.,
activities that directly benefit eligible
persons): At least $500,000 and up to
$1.3 million;
2. For grant administrative costs of the
grantee: 3 percent of the awarded grant
amount (e.g., an additional $39,000 if
the maximum grant is awarded);
3. For grant administrative costs for
project sponsors: 7 percent of the
amount received by the project sponsor
under the grant (e.g., an additional
$91,000 if the maximum grant is
awarded). A grantee carrying out all
program activities without the use of a
project sponsor is only eligible to
receive grantee administrative costs of 3
percent and is not eligible for the
additional project sponsor
administrative costs of 7 percent;
4. Total maximum grant amount for
all categories of grant awards under this
NOFA is $1.43 million with an
additional onetime funding of up to
$30,000 for Return on Investment (ROI)
activities if your organization submits a
Return on Investment plan that is
awarded for funding. For more
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information on Return on Investment
activities see Section III.C..3..b.(4),
Other HUD-Approved Activities, in this
NOFA.
D. Average Grant Award. Based on the
results of the FY2007 HOPWA
competition, the average grant award for
the four new project grants selected was
$1.2 million.
III. Eligibility Information
A. Eligible Applicants
1. Eligibility for Funding to Nonprofit
Organizations. If you are a nonprofit
organization, you must also satisfy the
nonprofit requirements established in
the definition for eligible nonprofit
organization found in 24 CFR 574.3 and
in the definitions section of this
Program NOFA.
2. General Eligibility for Expiring
Grant Projects. To be eligible for a new
grant for an existing HOPWA project, a
project that does not qualify for renewal
as a permanent supportive housing
project, such as the transitional housing
demonstration grants funded under the
FY2005 NOFA, or a grantee that wishes
to significantly change an existing
project, the project must meet all
program requirements. Existing HOPWA
projects that show poor performance or
unresolved grants management issues
up to the date of the public
announcement of awards under this
NOFA will not be funded. Unresolved
problems may include: (1) HUD
knowledge that activities approved
under a grant agreement remain
significantly delayed in their
implementation; (2) A significant
number of the housing units approved
under a grant agreement are vacant; (3)
Required annual progress reports are not
timely filed with HUD; (4) Unresolved
actions pending under a HUD notice of
default on your current grant or
significant citizen complaints are
unresolved or not responded to with
justified reasons.
3. General Eligibility for Applicants
and Sponsors. States, units of general
local government, and nonprofit
organizations may apply under the
SPNS grants category to propose new
projects or to obtain additional funding
for existing projects that do not qualify
as permanent supportive housing
renewal grants.
States and units of general local
government may apply under the
‘‘Long-term’’ category, if the project
entails housing activities in areas that
did not receive or are not designated to
receive HOPWA formula allocations in
FY2008 or if the government agency is
not eligible to receive formula funds and
will serve a balance of state area outside
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of any EMSA. Nonprofit organizations
are not eligible to apply directly for
Long-term grants, but may serve as
project sponsors for an eligible state or
local government applicant.
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B. Cost Sharing or Matching
There are no cost sharing or matching
requirements for applications under this
program NOFA. However, leveraging is
encouraged and addressed in Rating
Factor 4, Leveraging.
C. Other
1. Threshold Requirements for All
Applications. Applicants must meet the
threshold requirement identified in the
General Section. HUD will also review
your application to determine that you
are eligible for funding, as follows:
a. Eligible Applicant.
(1) Your application is consistent with
the requirements of Section III.A of this
NOFA for eligibility based on applicant
requirements, project sponsor
requirements, and the lack of any
unresolved management issues for
applicants who currently administer
HOPWA grants; and
(2) Your application complies with
the Dun and Bradstreet Data Universal
Numbering System (DUNS). More
information on the requirement of the
DUNS can be found in the General
Section.
b. Eligible Project Sponsors. Your
application is consistent with the
requirements for eligibility of project
sponsors, as follows:
If the project sponsor is a nonprofit
organization, it must also satisfy the
nonprofit requirements established in
the definition of an eligible nonprofit
organization found in 24 CFR 574.3 and
in the definition section of this NOFA.
2. Program Requirements.
All grant recipients must also meet
the following program requirements,
including performance goals and
operational benchmarks, and conduct
project activities in a consistent and
ongoing manner over the approved grant
operating period. If a selected project
does not meet the appropriate
requirement, HUD reserves the right to
cancel and/or withdraw the grant funds.
a. General Provisions. The provisions
outlined within the General Section
apply to the HOPWA program unless
otherwise stated within this NOFA.
Specifically, you are encouraged to
review Section III.C., entitled, Other
Requirements and Procedures
Applicable to All Programs.
b. Environmental Requirements. All
HOPWA assistance is subject to the
National Environmental Policy Act and
applicable related federal environmental
authorities. While some eligible
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activities, such as tenant-based rental
assistance, supportive services,
operating costs, and administrative
costs, are excluded from environmental
review because of the lack of
environmental impact, other activities
require environmental review. All new
facility-based projects must undergo an
environmental review. In accordance
with the HOPWA regulations at 24 CFR
574.510, environmental reviews for
HOPWA activities are to be completed
by responsible entities in accordance
with 24 CFR part 58. Applicants or
grantees that are not a responsible entity
must request the unit of general local
government to perform the
environmental review. HOPWA grantees
and project sponsors may not commit or
expend any grant or non-federal funds
on project activities (other than those
listed in 24 CFR 58.22(f), 58.34 or
58.35(b) for which the responsible entity
documents its findings of exemption or
exclusion for the environmental review
record (24 CFR 58.34(b) or 24 CFR
58.35(d)) until HUD has approved a
‘‘Request for Release of Funds and
Certification’’ (RROF), form HUD–
7015.15, on compliance with the
National Environmental Policy Act and
implementing regulations at 24 CFR Part
58 (Environmental Review Procedures
for Entities Assuming HUD
Environmental Responsibilities). The
recipient, its project sponsors and their
contractors may not acquire,
rehabilitate, convert, lease, repair,
dispose of, demolish, or construct
property for a project, or commit or
expend HUD or local funds for such
eligible activities, until the responsible
entity (as defined in 24 CFR 58.2) has
completed the environmental review
procedures required by 24 CFR part 58
and the environmental certification and
the RROF have been approved. HUD
will not release grant funds if the
recipient or any other party commits
grant funds (i.e., incurs any costs or
expenditures to be paid or reimbursed
with such funds) before the recipient
submits and HUD approves its RROF
(where such submission is required).
The recipient shall supply all available,
relevant information necessary for the
responsible entity to perform, for each
property, any environmental review
required.
c. Required HOPWA Performance
Goals. Grant recipients must conduct
activities consistent with their planned
annual housing assistance performance
output goals, objectively measure actual
achievements against anticipated
achievements, and report on their actual
performance housing outputs and client
outcomes. Applicants are required to
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use the HOPWA Budget Form (form
HUD–40110–B) found in the
instructions to the published NOFA on
Grants.gov/Apply in this NOFA for
recording the funding for housing
assistance activities that are associated
with these performance outputs,
including any funding request for
HOPWA funds and/or commitment to
use other funds for this purpose. This
form is consistent with the new Annual
Progress Report that grantees will be
required to complete. In establishing
and reporting on performance goals,
applicants are required to use the Logic
Model (Form HUD–96010) as described
under paragraph (e). Applicants must
establish a reasonable client outcome
goal on achieving housing stability,
reducing risks of homelessness and
improving access to care to be
quantified after each year of operation to
demonstrate client outcomes. HUD
expects that each HOPWA grantee will
show that at least 80 percent of the
beneficiaries achieve stable housing,
have reduced risks of homelessness and
improve access to care in their program
during the operating year, as shown by
an assessment of the housing status for
the household at the end of each
operating year. The grantee will assist in
establishing a baseline on annual
performance to help measure how
future efforts lead to the achievement of
higher levels of housing stability. On a
national basis, HUD has established the
goal that more than 80 percent of clients
will be in stable housing situations by
2009. The following performance
measures must be used in your project
plan and your logic model under
paragraph (e):
(1) Required Output refers to the
number of units of housing/households
assisted during the year, as measured by
the annual use of HOPWA funds. For
HOPWA, the application must specify
one-year goals for the number of
households to be provided housing
through the use of HOPWA activities
for: (a) Short-term rent, mortgage, and
utility assistance payments to prevent
homelessness of the individual or
family; (b) tenant-based rental
assistance; and (c) units provided in
housing facilities that are being
developed, leased, or operated with
HOPWA funds. You should also include
the projected numbers of low-income
eligible households who are expected to
benefit from the other types of HOPWA
assistance to be provided through your
project during each operating year, such
as the number receiving permanent
housing placement support, or
supportive services.
(2) Required Outcomes refer to the
number of eligible households who have
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been provided housing assistance (as
noted above for outputs) and thereby
maintain a stable living environment in
housing that is safe, decent, and
sanitary. The program will measure
these results in annual assessments on
the housing status of beneficiaries along
with other outcome measures on the
reduced risks of homelessness and
improved access to HIV treatment and
other health care and support. On a
nationwide basis, the program is
expected to demonstrate stable housing,
reduced risks of homelessness and
improved access to care results for
beneficiaries through the use of annual
resources with a national goal that this
status be achieved by 80 percent of all
HOPWA beneficiaries by 2008.
d. Optional Program Performance
Goals.
In addition to required performance
measures described in the paragraph
above, you may include other measures
or annual indicators in your project plan
and in your logic model under
paragraph (e).
e. HUD Logic Model. You must use
the Logic Model (Form HUD–96010) in
this NOFA to illustrate the planning for
the use of resources, project activities,
required outputs and outcomes, and
other grantee-identified goals, and for
reporting on annual accomplishments.
Applicants must make use of the
required elements in paragraph (a) in
this form. If you are awarded a grant
under this notice, please note that the
Logic Model form will also be used as
part of your Annual Progress Report to
document results obtained under your
approved plans during each operating
year. Training on the logic model will
be conducted via satellite broadcast and
archived on HUD’s Web site and the
satellite broadcast and Webcast date
will be published on HUD’s Web site.
See Section VI.C., Reporting for
additional information on Logic Model
reporting requirements.
f. HOPWA Facility Use Period
Requirement. Any building or structure
assisted with amounts under this part
will be maintained as a facility to
provide assistance for eligible persons:
(1) for not less than 10 years in the case
of assistance involving new
construction, substantial rehabilitation
or acquisition of a building or structure;
and (2) for not less than 3 years in cases
involving non-substantial rehabilitation
or repair of a building structure.
g. Execution of Grant Agreement and
Obligation of Awards. HOPWA grants
are obligated upon execution of the
grant agreement by both parties (i.e., the
recipient and HUD). Applicants selected
to receive FY2008 funding must execute
grant agreements as soon as practicable,
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but no later than 6 months after the
notice of selection.
h. Disbursement of Funds. Grant
recipients must fully expend their grant
funding no later than 3 years following
the effective date or the operation start
date in the grant agreement, unless HUD
has approved a one-time extension for
an additional 12 months or less. A time
limit on grant expenditures that is
established in the National Defense
Authorization Act for FY1991 requires
the expenditure of all HOPWA funds
awarded under this NOFA by
September 30, 2013. After September
30, 2013, any unexpended funds shall
be canceled and, thereafter, shall not be
available for obligation or expenditure
for any purpose.
i. Site Control of Housing Facilities
through Acquisition or Lease. If you
propose to acquire a site or structure or
lease a structure to serve as a housing
facility in your project, you are required
to gain site control within one year from
the date of your notice of selection by
HUD.
j. Rehabilitation or New Construction.
If you propose to use HOPWA funds for
rehabilitation or new construction
activities for housing projects, you must
agree to begin the rehabilitation or
construction within 18 months
(including any time taken in the
facility’s acquisition or lease under
paragraph (i)), and all rehabilitation or
construction work must be completed
within the terms of your grant
agreement with HUD. Such activities
will trigger certain accessibility
requirements of Section 504 of the
Rehabilitation Act of 1973 and/or the
Design and Construction requirements
of the Fair Housing Act of 1988.
k. Project Operations. If funds are
used for operating costs of existing
housing facilities, you must agree to
begin to use these funds within 6
months, consistent with the terms of
your grant agreement with HUD. If
funds are to be used for operating costs,
in connection with the new
construction or substantial
rehabilitation of housing facilities, the
amount of funds designated for
operating costs must be limited to the
amount to be used during the portion of
the planned three-year period for your
grant agreement for which the facility
will be operational and assisting eligible
program participants. Delays in the
project’s development activities, such as
the planned completion of the
construction or rehabilitation activities,
could result in the loss of funds
designated for operating costs, if such
funds remain in excess after the
authorized use period for this award.
For example, if you expect to take two
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years to complete the rehabilitation of
the facility, any operating costs could
only be requested for use in the
remaining one-year of the planned 3year operating period for this award.
l. Section 3 of the Housing and Urban
Development Act of 1968. If HOPWA
funds are requested for new
construction or rehabilitation costs, the
applicant must agree to comply with
Section 3 of the Housing and Urban
Development Act of 1968, as amended
(12 U.S.C. 1701(u)), and comply with
regulations pursuant thereto (24 CFR
part 135), which require that, to the
greatest extent feasible, employment
and other economic opportunities
generated by federal financial assistance
for housing and community
development programs be directed
toward the low and very low-income
residents of the project’s service area
and that contracts for work in
connection with the project be awarded
in substantial part to persons residing in
the service area of the project.
Applicants that propose New
Construction and/or Rehabilitation
activities must address the Section 3
requirements, at a minimum, by (a)
quantifying the opportunity, such as
number and type of jobs to be made
available, scope and nature of contacts
for development services or other
similar elements, (b) establishing a
schedule or elements of a plan to
implement the opportunity and (c) a
plan to track and report on
accomplishments in performance under
this requirement. If selected, the
applicant/grantee would report on
accomplishments in annual reports to
HUD.
m. Improving Access to Services for
Persons with Limited English
Proficiency (LEP). Applicants obtaining
an award from HUD must comply with
Executive Order 13166, ‘‘Improving
Access to Services for Persons with
Limited English Proficiency.’’ For more
information on Executive Order 13166,
reference Section IV, Additional
Nondiscrimination and Other
Requirements in the General Section of
the FY2008 SuperNOFA.
n. Affirmatively Furthering Fair
Housing. Funding recipients are
obligated to affirmatively further fair
housing. For more information on the
Affirmatively Furthering Fair Housing
program requirement reference Section
III.C.4. in the General Section.
3. Eligible Activities
a. Proposed Project Activities. In your
application, you must specify the
activities and budget amounts for which
HOPWA funds are being requested,
consistent with the eligible activities
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found in the HOPWA regulations at 24
CFR 574.300. Your activities must
address housing needs of eligible
members of the community and specify
whether the project will be undertaking
permanent, transitional, short-term and/
or emergency housing assistance. A
copy of the regulations may be
downloaded from www.hud.gov/offices/
cpd/aidshousing/lawsregs/index.cfm.
You are encouraged to review the
HOPWA regulations before seeking
funding, and other program guidance,
such as CPD Notice 06–07, HOPWA
Short-term Rent, Mortgage and Utility
Payments (STRMU) and Connections to
Permanent Housing, issued August 3,
2006. HOPWA documents can be found
on the program Web page noted above.
HUD will not approve proposals that
depend on a prospective determination
as to how program funds will be used.
For example, a proposal to establish a
local request-for-proposal process to
select either activities or project
sponsors, that would have the effect of
delaying the obligation of funds due to
the unplanned use of HOPWA funds,
will not be approved.
b. Additional Guidance on Use of
Program Funds.
(1) Housing Assistance. HOPWA
projects must demonstrate that housing
assistance is the main focus of program
activities. Please indicate if you propose
to use HOPWA funds to provide
permanent supportive housing (as
defined in Section I.A.). If you are
proposing emergency or transitional
housing assistance, your plan must
include linkages to permanent
supportive housing. See 24 CFR
574.300(b)(8) for descriptions of
appropriate operating costs for a
housing project.
(2) Supportive Services. Many of the
eligible persons who will be served by
HOPWA may need other support in
addition to housing. It is important that
you design programs that enhance
access to those existing mainstream
resources through communitywide
strategies to coordinate assistance to
eligible persons. These mainstream
programs include: The Ryan White
CARE Act; Medicaid; the Children’s
Health Insurance Program; Temporary
Assistance for Needy Families; Food
Stamps; Mental Health Block Grant;
Substance Abuse Block Grant;
Workforce Investment Act; the Welfareto-Work grant program; as well as other
state, local and private sources. No more
than 35 percent of the proposed budget
for program activities undertaken by
project recipients can be designated for
supportive services costs. In addition,
HUD will not award funds for the
acquisition, lease, rehabilitation, or new
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construction of a supportive servicesonly facility. Additional restrictions and
limitations that apply to supportive
services such as limitations addressing
only uncompensated health care costs,
can be found at 24 CFR 574.300. HUD
will not provide funds for medications
or other health care costs, as these are
reasonably available from other sources.
Costs for staff engaged in delivering the
supportive service is part of the
supportive service activity cost, and
should not be listed as operating costs
or ‘‘other’’ costs in the application’s
proposed HOPWA budget.
(3) Permanent Housing Placement
Assistance. Permanent housing
placement at 24 CFR 574.300(b)(7) may
also be used in connection with the
provision of housing support provided
under these awards and is not
considered a supportive service under
limitations stated in paragraph (2).
Permanent housing placement costs
may involve costs associated with
helping eligible persons establish a new
residence where ongoing occupancy is
expected to continue, including rental
application fees, related credit checks,
and reasonable security deposits
necessary to move persons to permanent
housing, provided such deposits do not
exceed 2 months of rent. Leveraged
resources may involve other forms of
move-in support, such as essential
housing supplies, smoke alarms,
standard furnishings, minor repairs to
the unit associated with move-in, and
other incidental costs for occupancy of
the housing unit. While these items are
not eligible as permanent housing
placement costs, grantees may make use
of other leveraged funds for these costs.
(4) Other HUD-Approved Activities.
You may propose other activities not
already authorized at 24 CFR
574.300(b), subject to HUD’s approval.
Your proposal should address the
expected beneficial impact of this
alternative activity in addressing
housing needs of eligible persons by
describing the project impact and the
identified performance output and
client outcome measures for this
activity.
In addition, HUD is interested in
developing Return-On-Investment
models to provide insight from specific
community-based efforts that can help
determine the cost effectiveness of the
HOPWA program and related services
delivered in the community. As
discussed in the General Section, the
Carter-Richmond Methodology presents
the building blocks for effective program
management and for developing ReturnOn-Investment models. There are nine
questions in the Carter-Richmond
Methodology, the first seven are the
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building blocks for effective program
management and can be used to develop
benefit/cost models, and the last two
questions address valuing outcomes and
calculating Return-On-Investment (ROI).
When developing ROI models there
are several principles to be considered:
• These models should address the
connection between investment and
results.
• In order to compute an ROI
effectively, one must clearly delineate
the nature of investment and the nature
of results or outcomes.
• All public services, including
housing assistance and related support
provided through HOPWA projects,
should produce a measurable outcome.
All outcomes have a value; however the
value is not always monetary. It is
incumbent upon agencies to determine
the value of these outcomes for the
individual client/family and for the
community in monetary or nonmonetary terms.
• In technical terms, ROI is a rate of
‘‘dollars saved per dollars invested.’’ If
the investment and return are
measurable in dollars, one has a
quantifiable ROI methodology.
• When calculating an ROI, the
calculation may result in an effective
ROI, a neutral ROI, or a less than
effective ROI. An effective ROI is where
the value of the benefit or dollars saved
exceeds the cost of the investment. A
neutral ROI is where the value of the
benefit or dollars saved equals the cost
of the investment. A less than effective
ROI is where the value of the benefit or
dollars saved is less than the
investment. Your organization will not
be penalized for a less than effective
ROI.
An example of a ‘‘dollars saved per
dollars invested’’ ROI could be that
HOPWA funds provided to the grantee
for supportive housing (the investment)
would result in a cost savings by
maintaining clients in the community
(the return) rather than a longer term
institutional placement. The grantee
would need to compare the funds
provided from the supportive housing
grant to the savings resulting from
community placement compared to an
institutional or long term placement. An
effective ROI would be achieved if the
savings achieved were greater than the
initial grant investment.
HUD is also interested in calculating
ROI as ‘‘benefits per dollars invested.’’
An example of a ‘‘benefits per dollars
invested’’ ROI is the number of people
housed in permanent housing compared
to the development cost of constructing
the housing, along with related
operating costs for a facility based
program, or costs in providing rental
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assistance over a measured period of
support.
Additional support is also available in
this notice to assist HOPWA grantees in
conducting program evaluation using
the ROI methodology. This NOFA
provides additional one-time funding
for related ROI data collection and
analysis efforts up to a maximum of
$30,000 per grantee. These additional
funds are available under rating factor 5,
Achieving New Results, (see rating
criteria under Section V.A.1.d.
Application Selection Process for
Projects, Rating Factor 5 Achieving New
Results). You may earn up to an extra
five points for developing and
submitting a plan to demonstrate a ROI
for your program activities. Projects
must demonstrate a viable ROI plan and
methodology with data sources that
support relevant and accurate reports on
the project’s ROI to the community’s
public systems of support for HOPWAeligible households. The highest scored
ROI plan (5 points) would need to
establish:
• For 1 point under ROI: A
description of your methodology,
including the rationale for using one or
both of the ROI types as described above
(‘‘dollars saved per dollars invested’’
and ‘‘benefits per dollars invested’’) and
the reason this type of methodology was
selected.
• For 1 point under ROI: Identify the
program or service to be addressed by
the ROI and why it was selected. When
establishing the cost for delivering the
program housing assistance or service
addressed by the ROI, add the direct
HOPWA portion of these project costs to
the related leveraged resources that are
used to support beneficiaries with the
program or service addressed by the
ROI.
• For 1 point under ROI: A
description of the expected benefit(s)/
outcome(s) whether resulting in cost
savings or achieving a specific program
benefit(s).
• For 1 point under ROI: A
submission of your data collection and
analysis plan describing the source(s) of
output and outcome data, establishment
of baseline data for comparative analysis
over a three-year time period and how
the outcome is to be valued. For
example, if the case is being made that
community based supportive housing is
less expensive than institutional care,
how was the cost of institutional care
derived? This is necessary to support a
legitimate comparison of costs.
• For 1 point under ROI: A
description of your organization’s
capacity to conduct the project. Your
organization must provide a brief
description of the staff you propose to
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assign to the ROI effort and their
relevant experience in working with
data collection and evaluation activities.
In general HOPWA is looking for ROI
methodologies that address:
• Cost savings to the HOPWA-funded
project or to related public systems of
housing, care and related support.
• Greater efficiencies in service
delivery for the types and levels of
support provided to HOPWA
beneficiaries.
Here are several examples of areas of
interest to HOPWA. These are only
examples and not necessarily
recommended courses of action:
• An ROI model that could compare
average HOPWA costs to costs
associated with the reliance on other
public services, such as hospitalization,
and services that offer higher levels of
personal care (dollars saved per dollars
invested).
• An ROI model that proposes how to
assess if the program resulted in
improved quality of life measured by
households’ achieving better relative
health, greater family stability, and
improved life outcomes compared to
possible institutional placement
(benefits per dollars invested and
dollars saved per dollars invested).
• An ROI model that could compare
the average costs for delivering HOPWA
supportive permanent housing
assistance in contrast to greater reliance
on hospitalization or inpatient health
care services. The model could also
provide insight on how housing stability
achieved with HOPWA resources
reduces reliance, where appropriate, on
this other type of support (benefits per
dollars invested).
• An ROI model related to care and
treatment efforts to maintain
independent living in the community
(benefits per dollars invested and/or
dollars saved per dollars invested).
HUD is interested in developing
pragmatic models and norms based on
the actual costs it takes to operate your
program including programs assisting
persons with various levels of
supportive housing needs. This
evaluation can help ensure that
resources are targeted to reduce the
most pressing needs for vulnerable
populations, including housing and
related assistance for persons who are
homeless or have severe risks of
homelessness, along with challenges of
serious mental illness and/or chronic
substance abuse.
When applying for these
supplemental ROI funds, please enter
the requested amount up to $30,000
under the ‘‘other’’ budget line item.
HUD reserves the right to deny your
request for funding under the Other
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budget line item for ROI activities if
your ROI plan is deemed limited,
incomplete, or unresponsive to this
assessment objective (i.e., receives less
than half of these points in the rating
review), or duplicative in the process
and methodology of other higher rated
applications.
The following is an example of
calculating ‘‘benefits per dollars
invested’’ ROI, using the CarterRichmond Methodology and a
published example:
(i) How many clients are you serving?
100.
(ii) Who are they? Single unemployed
women ages 21–34 who are seeking
employment and have at least one child
under the age of 12.
(iii) What services do you give them?
A package of job readiness training, job
placement and 90-day follow-up
services after job placement.
(iv) What does it cost? $100,000.
(v) What does it cost per service
delivered? $100,000/100 = $1,000/job
readiness/training/placement package,
or $1,000/client.
(vi) What happens to clients as a
result of the service? 10 clients or 10%
of the program participants will obtain
a full time job above minimum wage
with employer provided benefits.
(vii) What does it cost per outcome?
$100,000/10 clients = $10,000/outcome.
The outcome is a full time job above
minimum wage with employer provided
benefits.
(viii) What is the value of a successful
outcome? The value of the outcome is
income from employment ($20,000),
benefits from employer ($5,000), EITC
($2,000), payment of taxes ($500),
elimination of welfare and other
subsidized benefits ($22,500) for a total
of $50,000 per year. (EITC increases the
client’s benefit value which should
reduce or offset the value associated
with elimination or decrease in
subsidized benefits. The total value of
the return may be disputable depending
on how we identify the investor.)
(ix) What is the return on investment?
—ROI Individual = Value of outcome
$50,000/ Cost of outcome $10,000 or
a 500% return.
—ROI Program = Value of outcomes
($50,000) × (10) participants =
$500,000/ Cost of outcomes ($10,000)
× (10) participants = $100,000.
—The cost of the program at $100,000
returned $500,000 in benefits.
—Every $1.00 invested in the program
returned $5.00 in benefits.
Example cited from: Return-OnInvestment Training for Community
Action, 2007, F. Richmond, B. Nazar,
with permission from Reginald Carter,
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The Center for Applied Management
Practices, Camp Hill, PA 717–730–3705,
https://www.appliedmgt.com, all rights
reserved.
(5) Resource Identification. Resource
Identification activities may be used to
establish, coordinate, and develop
housing assistance resources in your
community.
IV. Application and Submission
Information
A. Addresses To Request Application
Package
Copies of the published NOFAs and
application forms for HUD programs
announced through NOFA are available
at the Grants.gov Web site, https://
www.grants.gov/applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information,
customer support is available from
Grants.gov by calling its Support Desk at
(800) 518–4726 between 7 a.m. and 9
p.m. eastern time or by sending an email to support@grants.gov. If you do
not have Internet access and need to
obtain a copy of the NOFA, you can
contact HUD’s NOFA Information
Center toll-free at (800) HUD–8929.
Persons with hearing or speech
impairments may access this number
via the toll-free Federal Information
Relay Service at (800) 877–8339.
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B. Content and Form of Application
Submission
By signing the SF–424, applicants are
agreeing to the assurances found in the
General Section. If conditionally
selected for funding, the following
certifications as noted must be provided
prior to the signing of a grant agreement.
Standard certifications and forms are
listed in the General Section and the
HOPWA budget and certification (form
HUD–40110–B), is identified in this
NOFA.
1. Forms: Applicants are requested to
submit the following information:
a. SF–424, Application for Federal
Assistance (Required).
b. SF–424 Supplement, Survey on
Ensuring Equal Opportunities for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov)
(Optional).
c. HUD–96010, Program Outcome
Logic Model (Required).
d. HUD–2991, Certification of
Consistency with the Consolidated Plan
(Required).
e. HUD–2990, Certification of
Consistency with the RC/EZ/EC–II
Plan—if applicable to the service area of
your project (Optional).
f. HUD–2880, Applicant/Recipient
Disclosure/Update Report (‘‘HUD
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Applicant Recipient Disclosure Report’’
on Grants.gov) (Required).
g. SF–LLL, Disclosure of Lobbying
Activities, if applicable (Required).
h. HUD–40110–B, HOPWA
Application Budget Summary,
including HOPWA Applicant
Certifications (Required).
i. HUD–27300, Questionnaire for
HUD’s Removal of Regulatory Barriers
(‘‘HUD Communities Initiative Form’’
on Grants.gov) (Optional).
j. HUD–2993, Acknowledgement of
Application Receipt, if applicable due to
an approved waiver of the electronic
submission requirement (Optional).
k. HUD 2994–A, You Are Our Client!
Grant Applicant Survey (Optional).
l. HUD–96011, Third Party
Documentation Facsimile Transmittal
(‘‘Facsimile Transmittal Form’’ on
Grants.gov) (for electronic applications).
2. Additional HOPWA guidance on
forms.
a. HOPWA Application Budget
Summary (form HUD–40110–B). Do not
complete the standard budget form
contained in the General Section.
Applicants must use this programspecific budget form (HUD–40110–B,
HOPWA Budget Application Summary)
that demonstrates how funds will be
used for eligible activities. The HOPWA
HUD–40110–B will provide a summary
of the total budget for your project, the
annual HOPWA amounts to be used in
each of the three years of operation and
description budget by project sponsor of
the HOPWA funds to be used by each
sponsor. On this form, you must provide
a short narrative which outlines each of
your requested budget line items and
how the funds will be used, including
the amount of requested funding, by
line item for you and your project
sponsors.
b. Certification of Consistency with
the Consolidated Plan (HUD–2991).
Except as stated below, you must obtain
a Consolidated Plan certification signed
by the applicable state or local
government official for submitting the
appropriate plan for the areas in which
activities are targeted. This form must
be submitted to HUD prior to the
signing of a grant agreement. The
authorizing official from the state or
local government must sign this
certification. If your project will be
carried out on a national basis or will
be located on an Indian reservation or
in one of the U.S. Territories of Guam,
the Virgin Islands, American Samoa, or
the Northern Mariana Islands, you are
not required to include a Consolidated
Plan certification from these areas with
your application.
3. Application Content for Long-term
and Special Projects of National
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Significance (SPNS) Project
Applications. The review criteria for
long-term, and SPNS applications can
be found in Section V.A. of this NOFA.
For your narrative responses, number
the pages and include a header or a
footer that provides the name of the
applicant or the project.
a. Executive Summary. On no more
than two double-spaced pages, provide
an Executive Summary of the proposed
project. The summary should provide
an overview of the main components of
your planned HOPWA project, any
special service delivery method or
project purposes and the projected
annual housing output for the first year
of operation. In the executive summary,
provide the name of the grantee and any
project sponsors, along with contact
names, phone numbers, and e-mail
addresses.
For projects involving sites (e.g., a
structure where HOPWA funds will be
used for the housing activities,
involving construction, acquisition,
rehabilitation, leasing, operating costs,
and/or project-based rental assistance),
provide the address of the proposed site
of this structure and describe what other
resources will be used to complete the
development of this housing facility.
Please identify if the site is a
Confidential Site or a Public Site. (HUD
will not release the address of
confidential sites).
b. Proof of Nonprofit Status and AIDS
Purpose. Excluding situations where
nonprofit documentation was submitted
to HUD under prior HOPWA awards
and there has been no change in this
status for the project sponsor(s), all
conditionally selected applicants must
provide a copy of the nonprofit
documentation for each sponsor that is
a nonprofit organization consistent with
the standards under paragraph (1) below
prior to the signing of a grant agreement.
Conditionally selected applicants must
also provide documentation consistent
with paragraph (2) below prior to the
signing of a grant agreement to
demonstrate that each sponsor’s
organizational documents include a
purpose of significant activities related
to providing housing or services to
persons with HIV/AIDS. For submission
of the documentation in paragraphs (1)
and (2) on paper forms, you should
follow the directions in the General
Section, with the exception of the
budget forms.
(1) HUD will accept as evidence of
your nonprofit status:
(a) A copy of the Internal Revenue
Service (IRS) ruling providing taxexempt status under Section 501(c) (3),
(4), (6), (7), (9) or (19) of the IRS code;
or
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(b) A ruling from the Treasury
Department of the Commonwealth of
Puerto Rico granting income tax
exemption under section 101 of the
Income Tax Act of 1954, as amended (13
LPRA 3101); or
(c) Documentation that the applicant
is a certified United Way agency; or
(d) Copy of your most recent
completed tax statement, Form IRS–990
or Form 990–EZ; or
(e) All of the following:
(i) A certification by the appropriate
official of the jurisdiction where the
nonprofit was organized that your
organization was organized as a
nonprofit organization and is in good
standing;
(ii) A certification from a designated
official of the organization that no part
of the net earnings of the organization
inures to the benefit of any member,
founder, contributor, or individual; that
the organization has a voluntary board;
and that the organization practices
nondiscrimination in the provision of
assistance in accordance with
applicable program requirements; and
(iii) An opinion letter from an
independent public accounting firm that
the nonprofit entity has a functioning
accounting system that provides for
each of the following:
(A) Accurate, current, and complete
disclosure of the financial results of
each federally funded project;
(B) Records that identify adequately
the source and application of funds for
federally funded activities;
(C) Effective control over and
accountability for all funds, property
and other assets;
(D) Comparison of outlays with
budget amounts;
(E) Written procedures to minimize
the time elapsing between the transfer of
funds to the recipient from the U.S.
Treasury and the use of funds for
program purposes;
(F) Written procedures for
determining reasonableness, allocable,
and allowable costs; and
(G) Accounting records including cost
accounting records that are supported
by source documentation.
(2) HUD will also accept, as evidence
of your organization’s HIV/AIDS-related
purpose, a copy of the organization’s
articles of incorporation and bylaws,
mission statement, program
management plan, or other
organizational policy document that
evidences the organization’s activities or
objectives related to providing services
or housing to persons with HIV/AIDS.
c. Capacity of Applicant and Project
Sponsors and Relevant Organizational
Experience Narrative. On no more than
5 double-spaced typed pages or similar
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chart or table, for the Applicant, and no
more than 2 double-spaced pages or
similar chart or table per additional
sponsor, demonstrate the extent to
which you and any project sponsor(s)
have the organizational resources
necessary to successfully implement
your proposed activities in a timely
manner.
d. Need/Extent of the Problem
Narrative. On no more than 5 doublespaced typed pages or similar chart or
table define your planned service area
and demonstrate the need for funding
eligible activities in the area to be
served.
e. Soundness of Approach: Model
Qualities and Responsiveness/
Coordination Narrative. On no more
than 10 double-spaced, typed pages or
a similar chart or table, address the
method by which your plan meets your
identified needs. Demonstrate how your
project will provide its planned
activities through HOPWA and other
resources, and how it will serve as a
model with exemplary qualities to
address the ongoing housing and
supportive service needs of eligible
persons within a replicable operational
framework. If HOPWA funds are
requested for new construction or
rehabilitation costs, the applicant must
agree to comply with Section 3 of the
Housing and Urban Development Act of
1968, as amended (12 U.S.C. 1701(u)),
and comply with regulations pursuant
thereto (24 CFR part 135), which require
that, to the greatest extent feasible,
employment and other economic
opportunities generated by federal
financial assistance for housing and
community development programs be
directed toward the low and very lowincome residents of the project’s service
area and that contracts for work in
connection with the project be awarded
in substantial part to persons residing in
the service area of the project.
Applicants that propose New
Construction and/or Rehabilitation
activities must on one additional page
describe their plan for addressing the
Section 3 requirements, at a minimum,
by (a) Quantifying the opportunity, such
as number and type of jobs to be made
available, scope and nature of contacts
for development services or other
similar elements, (b) establishing a
schedule or elements of a plan to
implement the opportunity and (c) a
plan to track and report on
accomplishments in performance under
this requirement. If selected, the
applicant/grantee would report on
accomplishments in annual reports to
HUD.
f. Documentation of Leveraged
Resources. As described in paragraph 4
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of this section, to receive a leverage
score for your project, provide a detailed
chart of commitments that you have
obtained and have on file that provides
evidence of your ability to secure
community resources for operating and
sustaining your housing project.
g. Achieving Results and Program
Evaluation Narrative. To complement
the use of the Logic Model form, in no
more than three double-spaced, typed
pages or a similar chart or table, provide
a supplemental optional narrative that
may detail or further demonstrate your
commitment to ensuring that the goals
that you set forth and your performance
will be assessed in a clear and effective
manner. Address how you will
implement the HOPWA Program goals
and identify the benefits or outcomes of
your program, including details on your
activities, benchmarks, and interim
activities or performance indicators
shown in the Logic Model. Provide
comments as may be needed on details
for an evaluation plan that will
objectively measure actual
achievements against anticipated
achievements. In addition, under rating
factor 5 Achieving New Results you may
earn an extra 5 rating points for
developing a plan to demonstrate a ROI
on your program activities, (see rating
criteria under Section V.A.1.d.
Application Selection Process for
Projects, Rating Factor 5 Achieving New
Results). Your ROI evaluation plan
should test new methods or other
innovations and serve as a model with
developed features. When developing
ROI models there are several principles
to be considered:
• These models should address the
connection between investment and
results.
• In order to compute an ROI
effectively, one must clearly delineate
the nature of investment and the nature
of results or outcomes.
• All public services, including
housing assistance and related support
provided through HOPWA projects,
should produce a measurable outcome.
All outcomes have a value; however the
value is not always monetary. It is
incumbent upon agencies to determine
the value of these outcomes for the
individual client/family and for the
community in monetary or nonmonetary terms.
• In technical terms, ROI is a rate of
‘‘dollars saved per dollars invested.’’ If
the investment and return are
measurable in dollars, one has a
quantifiable ROI methodology.
• When calculating an ROI, the
calculation may result in an effective
ROI, a neutral ROI, or a less than
effective ROI. An effective ROI is where
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the value of the benefit or dollars saved
exceeds the cost of the investment. A
neutral ROI is where the value of the
benefit or dollars saved equals the cost
of the investment. A less than effective
ROI is where the value of the benefit or
dollars saved is less than the
investment. Your organization will not
be penalized for a less than effective
ROI.
An example of a ‘‘dollars saved per
dollars invested’’ ROI could be that
HOPWA funds provided to the grantee
for supportive housing (the investment)
would result in a cost savings by
maintaining clients in the community
(the return) rather than a longer term
institutional placement. The grantee
would need to compare the funds
provided from the supportive housing
grant to the savings resulting from
community placement compared to an
institutional or long term placement. An
effective ROI would be achieved if the
savings achieved were greater than the
initial grant investment.
HUD is also interested in calculating
ROI as ‘‘benefits per dollars invested.’’
An example of a ‘‘benefits per dollars
invested’’ ROI is the number of people
housed in permanent housing compared
to the development cost of constructing
the housing, along with related
operating costs for a facility based
program, or costs in providing rental
assistance over a measured period of
support.
Additional support is also available in
this notice to assist HOPWA grantees in
conducting program evaluation using
the ROI methodology. This NOFA
provides additional one-time funding
for related ROI data collection and
analysis efforts up to a maximum of
$30,000 per grantee. Projects must
demonstrate a viable ROI plan and
methodology with data sources that
support relevant and accurate reports on
the project’s ROI to the community’s
public systems of support for HOPWAeligible households. The highest scored
ROI plan (5 points) would need to
establish:
• For 1 point under ROI: A
description of your methodology,
including the rationale for using one or
both of the ROI types as described above
(‘‘dollars saved per dollars invested’’
and ‘‘benefits per dollars invested’’) and
the reason this type of methodology was
selected.
• For 1 point under ROI: Identify the
program or service to be addressed by
the ROI and why it was selected. When
establishing the cost for delivering the
program housing assistance or service
addressed by the ROI, add the direct
HOPWA portion of these project costs to
the related leveraged resources that are
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used to support beneficiaries with the
program or service addressed by the
ROI.
• For 1 point under ROI: A
description of the expected benefit(s)/
outcome(s) whether resulting in cost
savings or achieving a specific program
benefit(s).
• For 1 point under ROI: A
submission of your data collection and
analysis plan describing the source(s) of
output and outcome data, establishment
of baseline data for comparative analysis
over a three-year time period and how
the outcome is to be valued. For
example, if the case is being made that
community based supportive housing is
less expensive than institutional care,
how was the cost of institutional care
derived? This is necessary to support a
legitimate comparison of costs.
• For 1 point under ROI: A
description of your organization’s
capacity to conduct the project. Your
organization must provide a brief
description of the staff you propose to
assign to the ROI effort and their
relevant experience in working with
data collection and evaluation activities.
In general HOPWA is looking for ROI
methodologies that address:
• Cost savings to the HOPWA-funded
project or to related public systems of
housing, care and related support.
• Greater efficiencies in service
delivery for the types and levels of
support provided to HOPWA
beneficiaries.
Here are several examples of areas of
interest to HOPWA. These are only
examples and not necessarily
recommended courses of action:
• An ROI model that could compare
average HOPWA costs to costs
associated with the reliance on other
public services, such as hospitalization,
and services that offer higher levels of
personal care (dollars saved per dollars
invested).
• An ROI model that proposes how to
assess if the program resulted in
improved quality of life measured by
households’ achieving better relative
health, greater family stability, and
improved life outcomes compared to
possible institutional placement
(benefits per dollars invested and
dollars saved per dollars invested).
• An ROI model that could compare
the average costs for delivering HOPWA
supportive permanent housing
assistance in contrast to greater reliance
on hospitalization or inpatient health
care services. The model could also
provide insight on how housing stability
achieved with HOPWA resources
reduces reliance, where appropriate, on
this other type of support (benefits per
dollar invested).
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• An ROI model related to care and
treatment efforts to maintain
independent living in the community
(benefits per dollars invested and/or
dollars saved per dollars invested).
HUD is interested in developing
pragmatic models and norms based on
the actual costs it takes to operate your
program including programs assisting
persons with various levels of
supportive housing needs. This
evaluation can help ensure that
resources are targeted to reduce the
most pressing needs for vulnerable
populations, including housing and
related assistance for persons who are
homeless or have severe risks of
homelessness, along with challenges of
serious mental illness and/or chronic
substance abuse.
When applying for these
supplemental ROI funds, please enter
the requested amount up to $30,000
under the ‘‘other’’ budget line item.
HUD reserves the right to deny your
request for funding under the Other
budget line item for ROI activities if
your ROI plan is deemed limited,
incomplete, or unresponsive to this
assessment objective (i.e., receives less
than half of these points in the rating
review), or duplicative in the process
and methodology of other higher rated
applications.
The following is an example of
calculating ‘‘benefits per dollars
invested’’ ROI, using the CarterRichmond methodology and a
published example:
(i) How many clients are you serving?
100.
(ii) Who are they? Single unemployed
women ages 21–34 who are seeking
employment and have at least one child
under the age of 12.
(iii) What services do you give them?
A package of job readiness training, job
placement and a 90 day follow-up
services after job placement.
(iv) What does it cost? $100,000.
(v) What does it cost per service
delivered? $100,000/100 = $1,000/job
readiness/training/placement package,
or $1,000/client.
(vi) What happens to clients as a
result of the service? 10 clients or 10%
of the program participants will obtain
a full time job above minimum wage
with employer provided benefits.
(vii) What does it cost per outcome?
$100,000/10 clients = $10,000/outcome.
The outcome is a full time job above
minimum wage with employer provided
benefits.
(viii) What is the value of a
successful? The value of the outcome is
income from employment ($20,000),
benefits from employer ($5,000), EITC
($2,000), payment of taxes ($500),
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elimination of welfare and other
subsidized benefits ($22,500) for a total
of $50,000 per year. (EITC increases the
client’s benefit value which should
reduce or offset the value associated
with elimination or decrease in
subsidized benefits. The total value of
the return may be disputable depending
on how we identify the investor.)
(ix) What is the return on investment?
—ROI Individual = Value of outcome
$50,000/Cost of outcome $10,000 or a
500% return.
—ROI Program = Value of outcomes
($50,000) × (10) participants =
$500,000/ Cost of outcomes ($10,000)
× (10) participants = $100,000.
—The cost of the program at $100,000
returned $500,000 in benefits.
—Every $1.00 invested in the program
returned $5.00 in benefits.
Example cited from: Return-OnInvestment Training for Community
Action, 2007, F. Richmond, B. Nazar,
The Center for Applied Management
Practices, Camp Hill, PA 717–730–3705,
https://www.appliedmgt.com, all rights
reserved. Sponsored by OACCA/
OCATO, Columbus, Ohio, April 21,
2007.
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4. Application Content on Leveraging
for All Types of Applications
To receive consideration for leveraged
resources, all types of applications must
include information on the
commitments from other state, local,
federal, or private entities to provide
additional resources in operating and
sustaining your planned activities to
support project beneficiaries. Other
HOPWA funds, such as formula
allocations, may not be used for this
purpose in determining leveraging. To
receive a score for leveraging, any
project must provide a list in a chart
with information on the nature of the
secured leveraged commitments that
you have in hand at the time of your
application submission to HUD. You
may also describe a plan for how the
project will continue to operate in
future years, with a decreased reliance
on these federal resources.
As a change from prior year
competitions, you should not submit an
electronic copy or facsimile transmittal
of these letters of commitment with
your HOPWA application, but should
use these letters or documents to report
on the information requested below.
The applicant must retain in its files all
of the leveraging letters or documents,
and a conditionally selected applicant
may be required to provide HUD with
a copy or other evidence of these letters
or documents as part of the conditions
for receiving HOPWA funds.
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In the application, provide
information only for contributions for
which you have a written commitment
in hand at the time of application. A
written commitment could include
signed letters, memoranda of agreement,
and other documented evidence of a
firm commitment for resources to be
available during the operating period of
your project, if selected for award. This
does not include resources that are in
use prior to the new grant operating
period. Leveraging items may include
any written commitments that will be
used towards your leveraging of the
project, as well as any written
commitments for buildings, equipment,
materials, services and volunteer time.
The value of commitments of land,
buildings and equipment are one-time
only and cannot be claimed by more
than one selected project (e.g., the value
of donated land, buildings or equipment
claimed in 2007 and prior years for a
project that was selected for funding
cannot be claimed as leveraging by that
project in subsequent competitions).
The written commitments must be
documented on letterhead stationery,
signed by an authorized representative,
dated and in your possession prior to
the deadline for submitting your
application.
The Department will periodically
monitor the use of your commitments
by requiring the collection of
information in annual progress reports
to establish that the leveraged resources
are being used, as committed, in
undertaking the project. Failure to
provide evidence of these commitments
or the related use of these additional
resources in operating your project
could result in a notice of default and
affect the project’s continued access to
federal funds awarded under this
NOFA.
C. Submission Dates
Application Deadline Date. Your
completed application must be received
and validated electronically by
Grants.gov no later than 11:59:59 p.m.
Eastern time on the deadline date for
HOPWA July 18, 2008. The validation
process may take up to 72 hours. Failure
to have the application validated by
Grants.gov prior to the deadline will
result in a late application, making the
application ineligible for funding under
this NOFA. Please follow the
application submission and timely
receipt requirements that are established
in the General Section.
All parts of an electronic application
must be submitted via the Grants.gov
portal with additional documentation as
called for in this NOFA provided via
electronic facsimile transmittal in
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accordance with the requirements stated
in the General Section. For electronic
applications, HUD will not accept parts
of an application submitted through the
mail or entire applications by facsimile.
For applications receiving a waiver of
the electronic application submission
requirements, the entire application
must be submitted in hard paper copy
format with the required number of
copies.
D. Intergovernmental Review
The HOPWA program is not subject to
Executive Order (EO) 12372,
Intergovernmental Review of Federal
Programs.
E. Funding Restrictions
1. Limitations on Maximum Grant
Amounts. Your request for funding must
be consistent with the following
limitations on minimum and maximum
grant amounts:
a. For program activities (e.g.,
activities that directly benefit eligible
persons): At least $500,000 and a
maximum of $1.3 million, subject to the
limitations in this section;
b. For grant administrative costs of
the grantee: A maximum of no more
than an additional $39,000, subject to
the limit on administrative costs of 3
percent of the amount requested for
project activities in your application for
grantees.
c. For grant administrative costs for
project sponsors: A maximum of no
more than an additional $91,000,
subject to the limit on administrative
costs of 7 percent of the amount
requested for project activities to be
conducted by project sponsors in your
application. (Note: An applicant that
will serve as a grantee, but carry out
activities directly without a third-party
project sponsor, cannot add amounts
from this paragraph to its eligible
amount under paragraph (b) above.)
d. Total for maximum grant amount:
$1.43 million, with an additional
onetime funding up to a maximum of
$30,000 for Return on Investment (ROI)
activities if your organization submits a
Return on Investment plan that is
awarded for funding. For more
information on Return on Investment
activities see Section III.C..3..b.(4),
‘‘Other HUD-Approved Activities,’’ in
this NOFA.
2. Limitation on Supportive Services.
Your request for the supportive services
line item in program activities must be
consistent with the program limits of
not more than 35 percent of the
proposed budget for program activities
undertaken by project recipients.
3. Limitation on Prospective
Determinations. HUD will not approve
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proposals that depend on a prospective
determination as to how program funds
will be used, except as needed in
securing housing units for participants.
More specifically, proposals to establish
a local request-for-proposal process to
select either activities or project
sponsors, and other similar proposals
that have the effect of delaying the
obligation of funds due to the
unplanned use of HOPWA funds, will
not be approved.
Eligible HOPWA costs cannot involve
costs for personal items, such as
grooming, clothing, pets, financial
assistance, consumer credit payments,
entertainment activities, personal
vehicle maintenance and repairs,
property taxes, condominium fees, and
other non-housing-related costs. Eligible
costs are also subject to additional
HOPWA standards at 24 CFR part 574.
F. Other Submission Requirements
1. Electronic Delivery. HUD requires
applicants to electronically submit via
https://www.grants.gov. See Sections
IV.B. and F. of the General Section for
instructions for submitting leveraging
documentation, certifications, and other
required forms.
2. Waivers to the Electronic
Submission Process: Applicants may
request a waiver of the electronic
submission process (see the General
Section for more information).
Applicants should submit waiver
requests in writing, by e-mail, fax, or to
the address listed below. Waiver
requests must be submitted no later than
15 days prior to the application
deadline date, July 18, 2008, to: Office
of HIV/AIDS Housing, Department of
Housing and Urban Development, 451
Seventh Street, SW., Suite 7212,
Washington, DC 20410–7000, E-mail:
mail to: HOPWA@hud.gov, facsimile
(fax) 202–708–9313.
Applicants who are granted a waiver
based on a HUD-approved justification
must submit their applications in
accordance with the requirements stated
in the approval to the waiver request.
Paper applications must be received by
HUD at the proper location by the
deadline date of July 18, 2008.
V. Application Review Information
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A. Criteria
1. Criteria for Project Applications.
a. Departmental Policy Priorities. As
outlined in the General Section, HUD
has identified policy priorities that
project applicants are encouraged to
address through their proposed project
plans. HUD has identified 5
Departmental policy priorities as being
applicable for new HOPWA projects.
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Applications for HOPWA funding will
receive rating points for each applicable
Departmental policy priority initiative
addressed through the proposed
program activities and performance
goals and objectives. Applicants must
demonstrate how these priorities will be
addressed through the Soundness of
Approach of the application as outlined
under Rating Factor 3. Under the points
available for Rating Factor 3, one or two
Rating Points, as specified below, will
be awarded for each of the following
addressed priorities:
(1) In accordance with the General
Section, for applicants seeking HOPWA
funds for capital development activities,
including rehabilitation or new
construction, or identifying leveraged
commitments of other funds for these
activities in assisting HOPWA
beneficiaries, for one rating point under
project soundness of approach, you are
encouraged to institute visitability and
universal design standards in these
activities undertaken with HOPWA
funds. Visitability standards allow a
person with mobility impairments
access into the home, but do not require
that all features be made accessible; and
such standards incorporate universal
design in the construction or
rehabilitation of housing undertaken
with HOPWA funds. Universal design
provides housing that is usable by all
without the need for adaptation or
specialized design.
(2) For 1 rating point under project
soundness of approach, you are
encouraged to propose projects in which
the grantee, or the project sponsor(s),
fulfills the policy priority for being a
nonprofit, grassroots community-based
organization, including faith-based
organizations, as defined in the General
Section.
(3) For 1 rating point under project
soundness of approach, you are
encouraged to propose applications in
which the grantee, or project sponsor(s),
commits to follow the Energy Star
standard in any new construction, or
rehabilitation activity, or in maintaining
housing or community facilities to be
undertaken in the proposed project with
HOPWA or other funds. This would also
apply to undertaking program activities
that include developing Energy Star
promotional and information materials,
providing outreach to low- and
moderate-income renters and buyers on
the benefits and savings when using
Energy Star products. The Energy Star
standard is as defined in the General
Section.
(4) For up to 2 rating points under
project soundness of approach, you are
encouraged to propose an application in
which the grantee, or project sponsor(s),
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if it is a state or local government
agency, as defined in the General
Section, completes the regulatory
barriers policy questionnaire,
‘‘Questionnaire for HUD’s Initiative on
Removal of Regulatory Barriers’’ (Form
HUD–27300) and provides the required
documentation, contact information
and/or a Web site link where the
information can be readily found.
(5) For up to 2 rating points under
project soundness of approach, you are
encouraged to propose an application in
which the grantee will serve the special
population of HOPWA-eligible persons
who are chronically homeless persons
with HIV/AIDS. Persons who are
infected with HIV are more likely to be
able to follow complex treatment
regimens if they have a reliable address
where they can be reached by care
providers, a safe place to keep
medications, refrigeration for drugs that
require it, and other necessities that
many of us take for granted. HUD is
encouraging applications that strive to
create additional models for permanent
housing for eligible persons living with
HIV/AIDS that are experiencing chronic
homelessness. Applicants must work
collaboratively with the local
Continuum of Care Plans to create these
models for persons living with HIV/
AIDS and their families and
demonstrate a plan for the integration of
HOPWA activities with those systems
such as the use of Homeless
Management Information Systems
(HMIS). HMIS participation is required
for all recipients of award funding
under this NOFA whose projects
intentionally target HOPWA eligible
persons who are homeless or
chronically homeless. In a number of
Continuum of Care communities,
HOPWA projects are directly involved
in providing outreach, assessment,
housing and supportive services to
HOPWA eligible persons who are
homeless at the time they enter into
program support. HMIS activities or the
use of related information technology
systems may already be operating to
support the delivery of housing
information services to these HOPWA
clients.
d. Application Selection Process for
Projects.
Rating Factor 1:
Capacity of the Applicant and Project
Sponsors and Relevant Organizational
Experience (20 points); (Minimum for
Funding Eligibility—14 points) Address
the following factor by using not more
than five double-spaced, typed pages or
a similar chart or table. For each project
sponsor, you may add two additional
pages. This factor addresses the extent
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to which you and any project sponsor
have the organizational resources
necessary to successfully implement
your proposed activities in a timely
manner. If you will be using project
sponsor(s) in your project, you must
identify each project sponsor in your
application. HUD will award up to 20
points based on your and any project
sponsor’s ability to develop and operate
your proposed program in relation to
which entity is carrying out an activity.
(1) With regard to both you and your
project sponsor(s), you should
demonstrate:
(a) Past experience and knowledge in
serving persons with HIV/AIDS and
their families;
(b) Past experience and knowledge in
programs similar to those proposed in
your application, including HOPWA
formula funding;
(c) Experience and knowledge in
monitoring and evaluating program
performance and disseminating
information on project housing outputs
and client outcomes similar to the
HOPWA outcomes of stable housing,
reduced risks of homelessness, and
access to care; and
(d) Past experience as measured by
expenditures and measurable progress
in achieving the purpose for which
funds were provided.
(2) In reviewing the elements of the
paragraph above, HUD will consider:
(a) The knowledge and experience of
the proposed project director and staff,
including the day-to-day program
manager, consultants, and contractors in
planning and managing the proposed
activities. You and any project sponsor
will be judged in terms of recent,
relevant, and successful experience of
staff in undertaking eligible program
activities.
(b) Your and/or the project sponsor’s
experience in managing complex
interdisciplinary programs, especially
those involving housing and community
development programs directly relevant
to the work activities proposed and
carrying out grant management
responsibilities.
(c) If you and/or the project sponsor
received funding in previous years in
the program area for which you seek
funding, those past experiences will be
evaluated in terms of the ability to attain
demonstrated measurable progress in
the implementation of your grant
awards. Measurable progress is defined
as:
(i) Meeting applicable performance
benchmarks in program development
and operation;
(ii) Meeting project goals and
objectives, such as the HOPWA output
for the number of homeless persons
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assisted in comparison to the number
that was planned at the time of the
application;
(iii) Submitting timely performance
reports and other results, such as client
outcomes in maintaining stable housing,
reducing risks of homelessness and
improving access to care; and
(iv) Expending prior funding as
outlined in the existing HOPWA grant
agreement with HUD, with no
outstanding audit or monitoring issues.
Applicants must receive a minimum
of 14 points in Rating Factor 1 to be
eligible for funding under this NOFA.
An application that plans to use project
sponsors but fails to provide
information on their capacity could not
receive the minimum score.
Rating Factor 2: Need/Extent of the
Problem (15 points)
Address the following factor using not
more than 5 double-spaced, typed pages
or similar chart or table. Up to 15 points
will be awarded for this factor.
a. AIDS Cases (5 points). You must
define your planned service area. HUD
will obtain AIDS surveillance
information pertinent to that area from
the Director of the Centers for Disease
Control and Prevention. Up to 5 points
will then be awarded based on the
relative numbers of AIDS cases and per
capita AIDS incidence within your
service area, in metropolitan areas of
over 500,000 population and in areas of
a state outside of these metropolitan
areas, in the state for proposals
involving state-wide activities, and in
the nation for proposals involving
nationwide activities.
b. Description of Unmet Housing
Need (10 points). Up to 10 points will
be awarded based on demonstration of
need for funding eligible housing
activities in the area to be served. To
receive the maximum points,
demonstrate that substantial housing
and related service needs of eligible
persons and/or the target population, as
outlined in Section V.A.1.b., are not
being met in the project area and that
reliable statistics and data sources (e.g.,
Census, health department statistics,
research, scientific studies, and Needs
Analysis of Consolidated Plan and/or
Continuum of Care documentation)
show this unmet need. To receive the
maximum points, show that specific
elements of your jurisdiction’s
Consolidated Plan and Analysis of
Impediments to Fair Housing Choice,
Continuum of Care Homeless Assistance
plans (if homeless persons are to be
served), and comprehensive HIV/AIDS
housing plans are applicable to your
project, and identify the level of the
problem and the urgency of the need. A
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Consolidated Plan certification alone is
not sufficient to demonstrate need for
the project as established under this
criterion.
(1) If you apply for a SPNS grant, you
must describe a housing need that is not
currently addressed by other projects or
programs in the area, including
reference to the area’s existing HOPWA
programs. You must further describe
how the planned activity will
complement these in a manner that is
consistent with the community’s plan
for a comprehensive and coordinated
approach to housing needs of persons
living with HIV/AIDS that establishes
stable housing for clients and helps
foster greater self sufficiency and
independence. Also, describe any
unresolved or emerging issues and the
need to provide new or alternative
forms of assistance that, if provided,
would enhance your area’s programs for
housing and related care for persons
living with HIV/AIDS and their families.
You must also describe how your
project will enhance the community’s
Consolidated Plan strategies for
providing affordable housing and access
to related mainstream services to
HOPWA-eligible persons; or
(2) If you apply as a long-term project
that will operate in a non-formula area
or balance-of-state area, you must
describe the housing need that is not
currently addressed by other projects or
programs in the area including any
HOPWA competitive grants or other
HIV/AIDS housing projects and how the
planned activity will complement these
in a manner that is consistent with the
community’s plan for a comprehensive
and coordinated approach to housing
needs of persons living with HIV/AIDS.
You must also describe any unresolved
or emerging issues and/or the need to
provide forms of assistance that enhance
the community’s strategy for providing
housing and related services to eligible
persons.
HUD will evaluate your presentation
of statistics and data sources based on
soundness, reliability, and the
specificity of information to the target
population and the area to be served. If
you propose to serve a subpopulation of
eligible persons on the basis that these
persons have been traditionally and are
currently under-served (e.g., HOPWA
eligible persons who are chronically
homeless), your application must
demonstrate the need for this targeted
effort through statistics and data sources
that support the need of this population
in your service area. Programs may
serve a qualified subpopulation of
persons with AIDS based on the
presence of another disability or group
of disabilities, only if doing so is
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necessary to provide this subpopulation
with as effective housing, benefits, aid,
or services as that provided to others.
See 24 CFR 8.4(b)(1)(iv).
Rating Factor 3: Soundness of
Approach: Responsiveness,
Coordination and Public Policy
Priorities, and Model Qualities (45
Points)
Address this factor on not more than
10 double-spaced, typed pages or
similar chart or table. Include the
HOPWA Budget forms identified in this
NOFA. This factor addresses the method
by which your plan meets your
identified needs. HUD will award up to
45 points (15 for responsiveness, 5 for
coordination, 7 for public policy
priorities, and 18 for model qualities)
based on the extent to which your plan
evidences a sound approach for
conducting the HOPWA activities in a
manner that is responsive to the needs
of eligible persons and that your plan
for project coordination will offer model
qualities in providing supportive
housing opportunities for eligible
persons with access to mainstream
health and human welfare services,
when compared to other applications
and projects funded under previous
HOPWA competitions.
a. Responsiveness, Coordination, and
Public Policy Priorities (27 points). HUD
will award up to 27 points
(Responsiveness—15 points and
Coordination—5 points and Public
Policy Priorities—7 points) based on
how well your project plans respond to
the unmet needs in housing and related
supportive services for the eligible
population, including target populations
outlined under Section V.A.1.b. You
should demonstrate the extent to which
you have coordinated your activities
and the activities of your project
sponsors with other organizations that
are not directly participating in your
proposed work activities. This involves
organizations with which you share
common goals and objectives in
assisting eligible persons. In order to
ensure that resources are used to their
maximum effect within the community,
it is important that you demonstrate
collaboration and leveraging of other
resources from state, local, and private
funding resources.
(1) Responsiveness (15 points). To
receive the highest rating in this
element your application must address:
• The projected number of persons to
be served through each activity for each
year of your program;
• The projected number of housing
units, by type, to be provided through
your project, by year, over a 3-year
period; and
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• The specific organizations, either
through an agreement with your
organization or through funding from
your project, that will provide housing,
and agreements with organizations that
will provide mainstream supportive
services, or other activities.
Include a description of the roles and
responsibilities of your project sponsors
and/or other organizations within your
project plan and how these will be
coordinated in conducting eligible
activities. To receive the maximum
points for your project plan, you must
explain and describe the eligible
housing activities you or your project
sponsor intend to conduct, where these
activities will take place (either on-site
or at another location), and how those
activities will benefit eligible persons.
Please describe:
(a) Housing Activities. You must
demonstrate how the emergency,
transitional, or permanent housing
needs of eligible persons will be
addressed through one or more of the
HOPWA eligible activities and through
any other resources and how such
activities are coordinated with other
available housing assistance. Your plan
for housing assistance must include:
(i) Access to permanent supportive
housing for applicants. In proposing a
housing project, you must describe how
eligible persons will access permanent
housing and/or use emergency, shortterm and transitional housing support
through your project and through any
specific commitments with other
community housing providers. If your
project involves some initial emergency
or transitional assistance for clients,
please describe your plans to facilitate
the movement of eligible persons
receiving this emergency or transitional
housing support to permanent housing
or independent living arrangements
within 24 months.
(ii) Permanent housing placement. If
you use funds to help beneficiaries
secure new housing units, please
describe your plans to use funds and the
related housing outputs for these
permanent housing placement services
(under that budget line item) such as
costs for first month’s rent and security
deposits;
(iii) Description of Housing Site. You
must describe any appropriate site
features including use of universal
design, accessibility, visitability, and
access to other community amenities
associated with your project.
(iv) Development and Operations
Plan. You must describe a development
and/or operations plan for the
emergency, transitional, or permanent
housing assistance you are proposing to
provide. For rental assistance programs,
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this will include your plan for providing
rental assistance, proposed housing sites
if project-based, and length of stay if
less than ongoing permanent supportive
housing. If you are proposing to use
HOPWA funds for the acquisition,
rehabilitation, or new construction of a
housing facility, your plan must also
document that you have secured other
funding sources, including plans for
coordinating the use of other resources
that are committed to undertaking the
development activities. Please identify
the planned site or structure and
describe any progress on securing the
identified project site(s) or structure(s),
to demonstrate that the development
activities will be undertaken consistent
with the related benchmarks for those
activities. The project must be costeffective, including costs not deviating
substantially from the norm in that
locale for the type of structure or kind
of activity. The highest rated projects
involving development costs will
demonstrate that HOPWA funds will
not be used as the initial or sole funding
source for capital development housing
projects and significant progress has
been made to identify and secure the
proposed project site or structure. If
HOPWA funds are requested for new
construction or rehabilitation costs, the
applicant must comply with Section 3
of the Housing and Urban Development
Act of 1968, as amended (12 U.S.C.
1701(u)), and comply with regulations
pursuant thereto (24 CFR part 135),
Applicants that propose New
Construction and/or Rehabilitation
activities must on one additional page
describe their plan for addressing the
Section 3 requirements, at a minimum,
by (a) quantifying the opportunity, such
as number and type of jobs to be made
available, scope and nature of contacts
for development services or other
similar elements, (b) establishing a
schedule or elements of a plan to
implement the opportunity, and (c) a
plan to track and report on
accomplishments in performance under
this requirement. If selected, the
applicant/grantee would report on
accomplishments in annual reports to
HUD.
(v) Operational Procedures. Describe
your outreach, intake, engagement and
assessment procedures, as well as how
eligible persons will receive housing
support with access to medical care and
other supportive services provided by
other organizations. Describe the use of
housing being funded from other
sources, and how your project provides
for ongoing assessments of the housing
service benefits received by eligible
persons. Include a description of how a
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client moves through the housing
program from outreach, intake, client
assessment, the delivery of housing
services, the use of emergency,
transitional, or permanent housing, and
when appropriate, the outplacement to
more self-sufficient independent
housing. If persons who are homeless
are to be assisted, including persons
who are chronically homeless, describe
the housing activities and necessary
support to identify, prioritize and
respond to their supportive housing
needs in coordination with other area
assistance for persons who are
homeless. Also address the number of
permanent housing beds for the
chronically homeless that would
become available for occupancy during
each of your project operating years.
(b) Supportive Service Activities. You
must describe how you will address the
supportive service needs of eligible
persons with HOPWA assistance
(subject to applicable limitations) and
the use of any additional leveraged
resources by describing the type of
supportive services that will be offered
directly by the program and/or how
agreements and project plans will assure
that services will be accessed and
coordinated from other mainstream
health and human welfare sources.
Explain the connection of these services
in helping eligible persons obtain and/
or maintain stable housing. Supportive
service costs may represent no more
than 35 percent of your proposed budget
for program activities. In describing
your supportive services delivery plan
explain:
(i) How agreements provide that
eligible persons will have access to
mainstream programs that offer health
care and other supportive services;
(ii) How project plans ensure that
eligible persons will participate in
decision-making in the project
operations and management; and
(iii) Your plan for delivering
supportive services through a
comprehensive plan that shows how
agreements provide that eligible persons
access medical care and other
mainstream supportive services to
address their needs.
(c) Additional HOPWA Activities. You
must describe your plan for utilizing
other requested HOPWA funds
(described at 24 CFR 574.300(b)).
Explain how these activities will be
integrated into your overall plan in the
provision of housing and related
supportive services to eligible persons.
(d) Other Approvable Activities. As
authorized by statute, HUD may
approve other activities that are in
addition to the activities at 24 CFR
574.300(b). You may propose other
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activities in your application, which can
be undertaken only if approved by HUD
due to their relevance in addressing the
housing needs of eligible persons. You
must describe the reason for the need to
request authorization for ‘‘other
activities’’ and the benefits likely to
occur if the activities are authorized.
Also, address how the project would
operate, or not, if such request were not
approved.
(2) Coordination (5 points). You
should demonstrate the extent to which
you have coordinated your planned
application activities and the activities
of your project sponsors with other
organizations that are not directly
participating in your proposed work
activities. This involves organizations
for which you share common goals and
objectives. You may provide
information on your primary decisionmaking group in providing leadership to
your efforts as well as other
organizations participating in planning
activities, such as committees,
workgroups, public meetings, forums
etc. and the frequency of meetings. You
will be rated on the extent to which you
demonstrate you have:
(a) Coordinated your proposed
application activities with those of other
groups or organizations within the
community or region prior to
submission, to best complement,
support, and coordinate all housing and
supportive service activities including
specific reference to how the proposal is
coordinated with existing HOPWA
programs in that area (formula and
competitive) and how the planned
efforts complement the existing
programs;
(b) Developed your project through
consultation with other stakeholders,
such as organizations, groups, or
consumers involved with area HIV/
AIDS housing and service planning,
including planning under the Ryan
White CARE Act and other federal
planning. The highest rated applications
will demonstrate that the project is
closely and fully integrated with HUD’s
planning processes, such as the
jurisdiction’s Consolidated Planning
process or the community’s Continuum
of Care Homeless Assistance planning
process (if homeless persons are to be
served by proposed activities and
related use of HMIS to coordinate
benefits for clients);
(c) Coordinated with other HUDfunded programs outside of the
Consolidated Planning process; for
example, accessing additional housing
resources through a local public housing
authority; and
(d) Coordinated with mainstream
resources including private, other
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public, and mainstream services and
housing programs. To achieve the
maximum points, applicants must
evidence explicit agency strategies to
coordinate client assistance with
mainstream health, social service, and
employment programs for which
eligible persons may benefit.
(3) Public Policy Priorities (7 points).
Applications for HOPWA funding will
receive rating point(s) for each
applicable Department policy priority
initiative addressed through the
proposed program activities and
performance goals and objectives.
Applicants must make a specific
statement on their commitment to
address each priority or to otherwise
demonstrate how these priorities will be
addressed:
(a) In accordance with the General
Section, applicants seeking HOPWA
funds or the use of related leveraged
funds for capital development activities,
(including rehabilitation or new
construction), for one rating point under
project soundness of approach, your
application describes:
(i) the use of universal design and
visitability standards in development
activities undertaken with HOPWA or
leveraged funds; and
(ii) how you will incorporate
universal design in the construction or
rehabilitation of housing undertaken
with HOPWA funds.
Visitability standards allow a person
with mobility impairments access into
the home, but do not require that all
features be made accessible. Universal
design provides housing that is usable
by all without the need for adaptation
or specialized design.
(b) For 1 rating point under project
soundness of approach, your
application involves participation as the
grantee, or as a project sponsor(s), by a
nonprofit grassroots community-based
organization, including faith-based
organizations, as defined in the General
Section.
(c) For 1 rating point under project
soundness of approach, the grantee, or
project sponsor(s), commits to promote
energy efficiency by adopting or
following the Energy Star standard in
any new construction or rehabilitation
activity or in maintaining housing or
community facilities to be undertaken
in the proposed project with HOPWA or
other funds. This would also apply to
undertaking program activities that
include developing Energy Star
promotional and information materials,
providing outreach to low- and
moderate-income renters and buyers on
the benefits and savings when using
Energy Star products. The Energy Star
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standard is as defined in the General
Section.
(d) For 2 rating points under project
soundness of approach, your
application involves a state or local
government agency as the grantee, or as
a project sponsor(s), and that agency
completes the regulatory barriers policy
questionnaire, including providing the
required documentation, as defined in
the General Section.
(4) For up to 2 rating points under
project soundness of approach, your
application exclusively targets the
population of the chronically homeless.
If your project does not exclusively
target those individuals classified as
chronically homeless but will serve
some chronically homeless individuals
or families then one point will be
earned. If your project does not address
the chronically homeless no points will
be earned. Chronically homeless is
defined in section I.A. 3., Definitions for
all HOPWA grants of this program
NOFA.
b. Model Qualities (18 points). HUD
will award up to 18 points based on
your service delivery plan and how well
it will serve as a model for a housing
project during the operating period.
HUD expects the proposed project to
show exemplary and/or innovative
qualities that address the ongoing
housing needs of eligible persons by
establishing or maintaining stable
housing arrangements by project
activities that will be undertaken within
a replicable operational framework. To
receive the maximum points, you must
offer a housing plan that describes the
following:
(1) Policy Priorities. If applicable to
your application, describe how you will
meet the Departmental policy priorities
for assisting the special population of
HOPWA-eligible persons who are
chronically homeless persons with HIV/
AIDS. HUD is encouraging applications
that strive to create additional models
for permanent housing for persons
living with HIV/AIDS that are
experiencing chronic homelessness.
Applicants addressing this population
must work collaboratively with the local
Continuum of Care plans to create this
permanent housing for persons living
with HIV/AIDS and their families.
(2) Project Management and
Oversight. Describe your method for
managing and overseeing activities,
including those of your organization,
your project sponsor, and any other
organization. Identify staff members
who are responsible for management
and oversight of the project and activity
implementation and sustainability
plans.
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(3) Evaluation Plan. In addition to
required HOPWA outputs and outcomes
your evaluation plan should identify
what you are going to measure, how you
are going to measure it, the steps you
have in place to make adjustments to
your work plan if performance targets
are not met within established
timeframes, and how you plan to share
successes and lessons learned in
undertaking your activities with other
communities.
(4) Model Features. Describe how the
planned efforts for the type of proposed
project, Long-term or SPNS, will
represent model or exemplary qualities
in service delivery, management, or
other features in connection with other
HOPWA-funded projects in your
community including any local
assessment of these features. For a Longterm project, the features must involve
housing activities to be undertaken in a
non-formula area. A SPNS project must
involve a plan and commitments to
establish or maintain stable housing
arrangements by showing exemplary
and/or innovative qualities. If you
propose a new program, or an
alternative method of meeting the needs
of your eligible population, describe
how the innovative qualities of your
activities will result in knowledge
gained or lessons learned for achieving
greater housing opportunities and
supportive services for persons living
with HIV/AIDS. HUD will rate your
application higher if you provide strong
evidence that your methods will yield
qualities that will benefit or expand
knowledge in serving eligible persons,
when compared to other applications
and HOPWA projects. To learn about
qualities of previously funded and
ongoing HOPWA projects, you may
review the HOPWA Executive
Summaries for HOPWA grantees at
https://www.hud.gov/offices/cpd/
aidshousing.
(5) Model Descriptive Budget. HUD
will review your budget under the
HOPWA budget form (HUD–40110–B)
in describing:
(a) How each amount of requested
funding for you and your project
sponsors will be used and the related
use of leveraged resources;
(b) How each line item will relate to
your description of planned eligible
HOPWA activities; and
(c) The clarity and completeness of
your summary statement of the planned
activities for your project by budget line
item and the use of any leveraged funds
or other resources by the grantee and
sponsor(s).
You must complete the HOPWA
Project Budget Form as described above.
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Rating Factor 4: Leverage (5 Points)
(Minimum for Funding Eligibility 1
Point)
This factor addresses your ability to
secure community resources that can be
combined with HUD’s funds to achieve
program purposes and to ensure
sustainability of the housing efforts.
HUD will award up to 5 points based on
the extent to which resources from other
state, local, federal, or private resources
are listed with the required elements to
demonstrate that these funds are
committed at the time of application to
support and sustain your project. To
receive the highest leveraging points
based on the amount of commitments
you must provide information on the
commitment of other resources that at
least equal the amount of the HOPWA
request for program activities (not
including administrative costs) as part
of your plan to operate this project over
the next 3 year period. Applications
must receive a minimum of 1 point in
this Rating Factor to demonstrate the
commitment of other resources to be
eligible for funding under this NOFA
with the standards described in Section
IV(B)4 on Leveraging. Applicants will
be awarded points based on the content
of a list or chart for the commitments
with the following information: The
name and address of the organization(s)
providing the commitment(s) (note if
the organization will serve as a project
sponsor); the type of commitment
(applicant or third party cash resources,
non-cash resources, volunteer time,
contribution of a building, contribution
of lease hold interest); the dollar value
of the commitment; the date of the
commitment letter or other document;
the source of the funding, such as
federal, state, local, private or in-kind
contributions; and the organization’s
authorized representative’s name, title,
and contact information who has made
this commitment.
Factor 5: Achieving Results and
Program Evaluation (Maximum 15
Points)
Address this factor in your Logic
Model for 10 points and in a Return on
Investment (ROI) plan for 5 points. The
ROI narrative should be presented in
not more than 5 double spaced pages
(and is an option, not a requirement for
submission). In addition, as may be
needed, you may submit a supplemental
related narrative if other project
performance elements are added to
those available on this Logic Model
form on not more than three additional,
double-spaced, typed pages or similar
chart or table. Under this factor, HUD
will award 10 points based on how well
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your application’s logic model
demonstrates a commitment to ensuring
that the goals that you set forth and your
performance will be assessed in a clear
and effective manner. HUD will analyze
how well you have clearly implemented
the required HOPWA program output
and outcome goals and identified other
stated benefits or outcomes of your
program including your activities,
benchmarks, and interim activities or
performance indicators with timelines.
HUD will award the highest points to
applications that demonstrate an
evaluation plan that will objectively
measure actual achievements against
anticipated achievements.
In addition, under rating factor 5,
Achieving Results, you may earn an
extra 5 points for developing a plan to
demonstrate a ROI on your program
activities. When developing ROI models
there are several principles to be
considered:
• These models should address the
connection between investment and
results.
• In order to compute an ROI
effectively, one must clearly delineate
the nature of investment and the nature
of results or outcomes.
• All public services, including
housing assistance and related support
provided through HOPWA projects,
should produce a measurable outcome.
All outcomes have a value; however the
value is not always monetary. It is
incumbent upon agencies to determine
the value of these outcomes for the
individual client/family and for the
community in monetary or nonmonetary terms.
• In technical terms, ROI is a rate of
‘‘dollars saved per dollars invested.’’ If
the investment and return are
measurable in dollars, one has a
quantifiable ROI methodology.
• When calculating an ROI, the
calculation may result in an effective
ROI, a neutral ROI, or a less than
effective ROI. An effective ROI is where
the value of the benefit or dollars saved
exceeds the cost of the investment. A
neutral ROI is where the value of the
benefit or dollars saved equals the cost
of the investment. A less than effective
ROI is where the value of the benefit or
dollars saved is less than the
investment. Your organization will not
be penalized for a less than effective
ROI.
An example of a ‘‘dollars saved per
dollars invested’’ ROI could be that
HOPWA funds provided to the grantee
for supportive housing (the investment)
would result in a cost savings by
maintaining clients in the community
(the return) rather than a longer term
institutional placement. The grantee
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would need to compare the funds
provided from the supportive housing
grant to the savings resulting from
community placement compared to an
institutional or long term placement. An
effective ROI would be achieved if the
savings achieved were greater than the
initial grant investment.
HUD is also interested in calculating
ROI as ‘‘benefits per dollars invested.’’
An example of a ‘‘benefits per dollars
invested’’ ROI is the number of people
housed in permanent housing compared
to the development cost of constructing
the housing, along with related
operating costs for a facility based
program, or costs in providing rental
assistance over a measured period of
support.
Additional support is also available in
this notice to assist HOPWA grantees in
conducting program evaluation using
the ROI methodology. This NOFA
provides additional one-time funding
for related ROI data collection and
analysis efforts up to a maximum of
$30,000 per grantee. Projects must
demonstrate a viable ROI plan and
methodology with data sources that
support relevant and accurate reports on
the project’s ROI to the community’s
public systems of support for HOPWAeligible households. The highest scored
ROI plan (5 points) would need to
establish:
• For 1 point under ROI: A
description of your methodology,
including the rationale for using one or
both of the ROI types as described above
(‘‘dollars saved per dollars invested’’
and ‘‘benefits per dollars invested’’) and
the reason this type of methodology was
selected.
• For 1 point under ROI: Identify the
program or service to be addressed by
the ROI and why it was selected. When
establishing the cost for delivering the
program housing assistance or service
addressed by the ROI, add the direct
HOPWA portion of these project costs to
the related leveraged resources that are
used to support beneficiaries with the
program or service addressed by the
ROI.
• For 1 point under ROI: A
description of the expected benefit(s)/
outcome(s) whether resulting in cost
savings or achieving a specific program
benefit(s).
• For 1 point under ROI: A
submission of your data collection and
analysis plan describing the source(s) of
output and outcome data, establishment
of baseline data for comparative analysis
over a three-year time period and how
the outcome is to be valued. For
example, if the case is being made that
community based supportive housing is
less expensive than institutional care,
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how was the cost of institutional care
derived? This is necessary to support a
legitimate comparison of costs.
• For 1 point under ROI: A
description of your organization’s
capacity to conduct the project. Your
organization must provide a brief
description of the staff you propose to
assign to the ROI effort and their
relevant experience in working with
data collection and evaluation activities.
In general HOPWA is looking for ROI
methodologies that address:
• Cost savings to the HOPWA-funded
project or to related public systems of
housing, care and related support.
• Greater efficiencies in service
delivery for the types and levels of
support provided to HOPWA
beneficiaries.
Here are several examples of areas of
interest to HOPWA. These are only
examples and not necessarily
recommended courses of action:
• An ROI model that could compare
average HOPWA costs to costs
associated with the reliance on other
public services, such as hospitalization,
and services that offer higher levels of
personal care (dollars saved per dollars
invested).
• An ROI model that proposes how to
assess if the program resulted in
improved quality of life measured by
households’ achieving better relative
health, greater family stability, and
improved life outcomes compared to
possible institutional placement
(benefits per dollars invested and
dollars saved per dollars invested).
• An ROI model that could compare
the average costs for delivering HOPWA
supportive permanent housing
assistance in contrast to greater reliance
on hospitalization or inpatient health
care services. The model could also
provide insight on how housing stability
achieved with HOPWA resources
reduces reliance, where appropriate, on
this other type of support (benefits per
dollars invested).
• An ROI model related to care and
treatment efforts to maintain
independent living in the community
(benefits per dollars invested and/or
dollars saved per dollars invested).
HUD is interested in developing
pragmatic models and norms based on
the actual costs it takes to operate your
program including programs assisting
persons with various levels of
supportive housing needs. This
evaluation can help ensure that
resources are targeted to reduce the
most pressing needs for vulnerable
populations, including housing and
related assistance for persons who are
homeless or have severe risks of
homelessness, along with challenges of
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serious mental illness and/or chronic
substance abuse.
When applying for these
supplemental ROI funds, please enter
the requested amount up to $30,000
under the ‘‘other’’ budget line item.
HUD reserves the right to deny your
request for funding under the Other
budget line item for ROI activities if
your ROI plan is deemed limited,
incomplete, or unresponsive to this
assessment objective (i.e., receives less
than half of these points in the rating
review), or duplicative in the process
and methodology of other higher rated
applications.
The following is an example of
calculating ‘‘benefits per dollars
invested’’ ROI, using the CarterRichmond methodology and a
published example:
(i) How many clients are you serving?
100.
(ii) Who are they? Single unemployed
women ages 21–34 who are seeking
employment and have at least one child
under the age of 12.
(iii) What services do you give them?
A package of job readiness training, job
placement and 90 day follow-up
services after job placement.
(iv) What does it cost? $100,000.
(v) What does it cost per service
delivered? $100,000/100 = $1,000/job
readiness/training/placement package,
or $1,000/client.
(vi) What happens to clients as a
result of the service? 10 clients or 10%
of the program participants will obtain
a full-time job above minimum wage
with employer provided benefits.
(vii) What does it cost per outcome?
$100,000/10 clients = $10,000/outcome.
The outcome is a full time job above
minimum wage with employer provided
benefits.
(viii) What is the value of a successful
outcome? The value of the outcome is
income from employment ($20,000),
benefits from employer ($5,000), EITC
($2,000), payment of taxes ($500),
elimination of welfare and other
subsidized benefits ($22,500) for a total
of $50,000 per year. (EITC increases the
client’s benefit value, which should
reduce or offset the value associated
with elimination or decrease in
subsidized benefits. The total value of
the return may be disputable depending
on how we identify the investor.)
(ix) What is the return on investment?
—ROI Individual = Value of outcome
$50,000/ Cost of outcome $10,000 or
a 500% return.
—ROI Program = Value of outcomes
($50,000) × (10) participants =
$500,000/Cost of outcomes ($10,000)
× (10) participants = $100,000.
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—The cost of the program at $100,000
returned $500,000 in benefits.
—The every $1.00 invested in the
program returned $5.00 in benefits.
Example cited from: Return-OnInvestment Training for Community
Action, 2007, F. Richmond, B. Nazar,
The Center for Applied Management
Practices, Camp Hill, PA, 717–730–
3705, https://www.appliedmgt.com, all
rights reserved. Sponsored by OACCA/
OCATO, Columbus, Ohio, April 21,
2007.
The highest rated applications will
have a clear plan to address the HOPWA
client outcome goals, to increase the
amount of housing assistance provided
to eligible persons, to establish or
maintain housing stability, to reduce the
risks of homelessness for eligible
persons, to improve access to health
care and other support, to collect
information on your project’s ROI. The
application may also optionally address
other related indicators of relevant
outcomes.
The highest rated applications will
also have a clear plan to use the
HOPWA housing output measures—the
projected number of households to be
assisted in HOPWA-supported housing
units by type (tenant-based rental
assistance, STRMU payments and
assistance in housing facilities) to be
provided to eligible households through
your project during each projectoperating year. The application may
also optionally address other related
outputs.
Your application must include the
Logic Model form (HUD–96010) to
receive any points under this factor.
B. Reviews and Selection Process
1. HOPWA Project Applications.
a. Threshold Reviews. HUD will
review your HOPWA application to
ensure that it meets the threshold
requirements found in the General
Section and Section III.C of this NOFA
pertaining to a request for a long-term
project or a SPNS project.
b. HUD Reviews. HUD staff will
conduct this review, including HUD
staff from Community Planning and
Development (CPD) at headquarters and
HUD’s state and area field offices.
c. Procedures for the Rating and
Selection of Applications. HUD will rate
all HOPWA applications based on the
factors listed above. The points awarded
for the factors total 100. In addition,
HUD will award two bonus points to
each application that includes a valid
form HUD–2990 certifying that the
proposed activities/projects in the
application are consistent with the
strategic plan for an empowerment zone
(EZ) designated by HUD or the United
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States Department of Agriculture
(USDA), the tax incentive utilization
plan for an urban or rural renewal
community designated by HUD (RC), or
the strategic plan for an enterprise
community designated in Round II by
USDA (EC-II) and that the proposed
activities/projects will be located within
the RC/EZ/EC-II identified above and
are intended to serve the residents. A
listing of the RC/EZ/EC–IIs is available
on the Internet at https://www.hud.gov/
offices/cpd/economicdevelopment/
programs/rc/tour/roundnumber.cfm.
This notice contains the certification
form HUD–2990 that must be completed
for the applicant to be considered for
RC/EZ/EC–II bonus points. Whether
your HOPWA application is
conditionally selected will depend on
your overall ranking compared to other
applications within each of the two
categories of assistance, long-term
projects or SPNS projects, and the
amount of funds that are available to be
awarded by this competition. Funds
made available from federal FY2008
must first be used to fund the priority
selection of expiring competitive
projects that undertake permanent
supportive housing activities (as a
change from prior years, renewal
applicants are not part of this NOFA
process and will be conducted by HUD
by a separate action). If any such funds
remain after renewal actions are funded,
then the funds will be used under this
NOFA competition in combination with
recaptured funds made available from
related grant management actions to
fund projects under this NOFA. HUD
will select applications in rank order in
each category of assistance (long-term
and SPNS) to the extent that funds are
available. In allocating amounts to the
categories of assistance, HUD reserves
the right to ensure that sufficient funds
are available for the selection of at least
one application with the highest ranking
under each category of assistance. HUD
will not select an application that is
rated below 75 points, nor will an
application be funded if it receives a
Rating Factor 1—Capacity score lower
than 14 points or Rating Factor 4—
Leveraging score lower than 1 point.
In the event of a tie between
applications in a category of assistance,
HUD reserves the right to break the tie
by selecting the proposal that was
scored higher on a rating criterion in the
following order: Rating Factor 3; Rating
Factor 1; Rating Factor 2; Rating Factor
5; and Rating Factor 4.
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C. Anticipated Announcement and
Award Dates
The anticipated announcement of the
projects selected under this notice is no
later than September 31, 2008.
VI. Award Administration Information
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A. Award Notices
1. Applicant Notification. HUD will
notify the eligible applicants of their
conditional selection or rejection for
awards by e-mail or by a letter to be
mailed to the applicant’s authorized
official at the address or e-mail address
provided in your application. For
conditionally selected applicants, the
CPD Division of HUD’s state or area
office will provide a second letter with
a copy of a proposed grant agreement
along with instructions on any
adjustments to the grant amount
requested and other conditions
identified during the review for
conducting planned activities and on
the close out of the current grant.
2. Award Modifications. After
reviewing each application, HUD
reserves the right to take each of the
following actions:
a. HUD reserves the right to make
award adjustments as outlined in
Section VI.A.2, Adjustments to Funding,
of the General Section.
b. In the event that a conditionally
selected applicant is unable to meet any
conditions for funding within the
specified time, HUD reserves the right
not to make an award to that applicant.
In the event that a conditionally
selected applicant is continuing to
operate under the prior grant, and has
sufficient funds to continue current
operations for at least six months
following the date of notification of
selection, HUD may take any of the
following actions: (i) Follow procedures
to terminate the prior grant and
recapture remaining funds after this
date, consistent with the terms of the
applicable grant agreement and 24 CFR
574.500(c); or (ii) adjust the amount of
the new award by the amount of funds
remaining after this date in the prior
grant.
c. In making an award to the final
selected project (by order of ranking),
HUD may offer less than the full amount
requested by an applicant that had
received sufficient points to be selected,
but for which there are insufficient
funds remaining to provide the full
funding request. HUD may also use
funds from an award reduced under
item b, above, to restore amounts to a
funding request that had been reduced
in this competition due to the
application’s lower rating status;
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d. If an applicant turns down an
award, an award is not made, or if there
are sufficient award adjustments to
make additional awards feasible, HUD
reserves the right to: (a) Offer an award
to the next highest rated application(s)
in this competition in their ranked
order; (b) add remaining or recaptured
amounts to the funds that become
available for a future competition; or (c)
restore amounts to a funding request
that had been reduced in this
competition.
3. Applicant Debriefing. Applicants
requesting to be debriefed must send a
written request to: Department of
Housing and Urban Development;
Attention: Office of HIV/AIDS Housing;
451 Seventh Street, SW., Room 7212;
Washington, DC 20401–7000.
Telephone number is (202) 708–1934.
Persons with hearing or speech
challenges may access the above
number via TTY (text telephone) by
calling the Federal Information Relay
Service at 800–877–8339 (this is a tollfree number). Additional information
regarding debriefing can be found in the
General Section.
B. Administrative and National Policy
Requirements
1. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Toward
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. See the
General Section for the information on
how to meet this requirement.
2. Davis-Bacon wage rates. The DavisBacon wage rates are not applicable to
the HOPWA program. However, if the
applicant uses grant funds in
conjunction with other federal
programs, the Davis-Bacon requirements
will apply to the extent required under
the other federal programs.
3. Procurement of Recovered
Materials. See the General Section for
the information on how to meet this
requirement.
C. Reporting
1. Six-Month Report. For any new
project (i.e., a conditionally-selected
applicant that has not previously
received a HOPWA competitive grant),
you must provide an initial report to the
field office and HUD Headquarters on
the startup of the planned activities
within six months of your selection.
Your report must outline your
accomplishments and identify any
barriers or issues for which the
Department may provide assistance on
the start-up on your new award.
2. Measuring Performance. You must
report after each year of operation on
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the annual accomplishments of your
project under the HOPWA annual
progress report (form HUD–40110–C),
comparing your results to proposed
plans, including reporting on the
required HOPWA Performance Goals on
annual housing outputs and client
outcomes in achieving housing stability,
reduced risks of homelessness, and
improved access to health care and
other needed support. For each
reporting period, you must provide a
completed Logic Model showing
progress to date against projected
outputs and outcomes contained in your
approved grant agreement. In addition,
on an annual basis, you must respond
to the management questions in the
Program Logic Model found as an
appendix to this program Section. HUD
will use these reports and information
obtained from HUD financial systems,
along with any remote or on-site
monitoring, to measure your progress
and achievements in evaluating your
performance on your HOPWA grant.
3. Beneficiary Information. HUD
requires that funded recipients collect
racial and ethnic beneficiary data. It has
adopted the Office of Management and
Budget’s (OMB) Standards for the
collection of Racial and Ethnic Data. In
view of these requirements, you should
use one of the following:
a. HUD–27061, Racial and Ethnic Data
Reporting Form (instructions for its use)
found on https://www.HUDclips.org;
b. A comparable program form
(HOPWA—Annual Progress Report
(APR) form HUD–40110–C); or
c. A comparable electronic data
system for this purpose.
VII. Agency Contacts
A. For Further Information and
Technical Assistance (TA). For
technical assistance in downloading an
application package from Grants.gov/
Apply, contact the Grant.gov help desk
at 800–518–Grants or send an e-mail to
support@grants.gov. For programmatic
information, you may contact the HUD
field office serving your area. You can
find the telephone number for the State
or Area Office of Community Planning
and Development on HUD’s Web site at:
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm. HUD staff can assist
with program questions, but may not
assist in preparing your application.
Persons with hearing or speech
impairments may access the above
number via TTY (text telephone) by
calling the toll-free Federal Information
Relay Service at 800–877–8339.
B. Seeking Technical Assistance (TA)
in Developing a HOPWA Application.
HOPWA TA providers may not provide
technical assistance in the drafting of
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responses to HUD’s NOFA due to the
unfair advantage such assistance gives
to one organization over another. If HUD
determines that HOPWA technical
assistance has been used to draft a
HOPWA application, HUD reserves that
right to reject the application for
funding. If, after your application has
been selected for an award, HUD
determines that HOPWA technical
assistance was used to draft your
application, the award will be
withdrawn and you may be liable to
return to HUD any funds already spent.
C. Satellite Broadcast. HUD will hold
information broadcasts via satellite for
potential applicants to learn more about
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the program and preparation of the
application. For more information about
the date and time of the broadcast, you
should consult the HUD Web site at
https://www.hud.gov/grants.
VIII. Other Information
Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by OMB under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2506–0133. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
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of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 413 hours per annum per
respondent for the application and grant
administration. This includes the time
collecting, reviewing, and reporting the
data for the application, semi-annual
reports, and final report. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
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Assisted Living Conversion Program
(ALCP) for Eligible Multifamily Housing
Projects
Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of the Assistant Secretary for
Housing-Federal Housing
Commissioner.
B. Funding Opportunity Title: The
Assisted Living Conversion Program for
Eligible Multifamily Projects.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: The
OMB Approval Number is: 2502–0542.
The Federal Register number for this
NOFA is FR–5200–N–10.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: The
Assisted Living Conversion Program for
Eligible Multifamily Housing Projects is
14.314.
F. Dates: Applications must be
received and validated by Grants.gov no
later than 11:59:59 p.m. Eastern Time on
the deadline date of July 3, 2008. See
the General Section, published March
19, 2008 (73 FR 14882), for specific
instructions regarding application
submission.
G. Optional, Additional Overview
Content Information: The purpose of
this program is to provide grants for the
conversion of some or all of the
dwelling units in an eligible project into
assisted living facilities (ALFs) for frail
elderly persons. Private nonprofit
owners of eligible developments
interested in applying for funding under
this grant program should carefully
review the General Section and the
detailed information listed in this
NOFA. Funding will only be provided
for those items related to the
conversion.
Full Text of Announcement
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I. Funding Opportunity Description
A. Program Description. Assisted
living facilities (ALFs) are designed to
accommodate frail elderly persons and
people with disabilities who need
certain support services (e.g., assistance
with eating, bathing, grooming,
dressing, and home management
activities). ALFs must provide support
services such as personal care,
transportation, meals, housekeeping,
and laundry. Frail elderly person means
an individual 62 years of age or older
who is unable to perform at least three
activities of daily living (ADLs) as
defined by the regulations for HUD’s
Section 202 Program (Supportive
Housing for the Elderly) at 24 CFR
891.205. Assisted living is defined in
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section 232(b)(6) of the National
Housing Act (12 U.S.C. 1715w).
The ALCP provides funding for the
physical costs of converting some or all
of the units of an eligible multifamily
development into an ALF, including
unit configuration and related common
and services space and any necessary
remodeling, consistent with HUD or the
state’s statutes/regulations (whichever is
more stringent). Typical funding will
cover basic physical conversion of
existing project units, as well as related
common and services space. There must
be sufficient community space to
accommodate a central kitchen or
dining facility, lounges, recreation, and
other multiple-areas available to all
residents of the project, and/or office/
staff spaces in the ALF. When food is
prepared at an off-site location, the
preparation area of the facility must be
of sufficient size to allow for the
installation of a full kitchen, if
necessary. You must provide supportive
services for the residents either directly
or through a third party. Your
application must include a firm
commitment for the supportive services
to be offered within the ALF. You may
charge assisted living residents for
meals and/or service fees. Residents
may contract with third party agencies
directly for nursing, therapy, or other
services not offered by the ALF.
B. Authority. The Assisted Living
Conversion Program is authorized by
Section 202b of the Housing Act of 1959
(12 U.S.C. 1701q–2) and the
Consolidated Appropriations Act, 2008
(Pub. L. 110–161), which provides up to
$24,750,000 for the conversion of
eligible projects to assisted-living or
related use and for emergency repairs.
II. Award Information
A. Available Funds. This NOFA
makes available up to $24,750,000 in
grant funds. The funds will be used for
the physical conversion of eligible
multifamily assisted housing projects or
portions of projects to ALFs.
Under the ALCP, the 18 HUD
Multifamily Hubs are grouped into four
geographical areas so that the amount of
fair-shared grant funds will be sufficient
to enable reasonable competition, and
ensure projects of feasible size and
quality. The four geographical areas and
the lead Hub under the ALCP for each
are:
The lead Hub for the East Geographic
Area is Buffalo (the other Hubs which
feed into Buffalo for the ALCP are
Boston, New York, Philadelphia and
Baltimore).
The lead Hub for the South
Geographic Area is Fort Worth (the
other Hubs which feed into Fort Worth
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for the ALCP are Greensboro,
Jacksonville, and Atlanta).
The lead Hub for the Central
Geographic Area is Kansas City (the
other Hubs which feed into Kansas City
for the ALCP are Chicago, Columbus,
Detroit, and Minneapolis).
The lead Hub for the West Geographic
Area is San Francisco (the other Hubs
which feed into San Francisco for the
ALCP are Seattle, Los Angeles, and
Denver).
The allocation formula used to fair
share the $24,750,000 for the ALCP
reflects demographic characteristics of
age and incidence of frailty that would
be expected for program participants.
The FY2008 formula consists of one
data element from the 2000 decennial
census: The number of non-institutional
elderly population aged 75 years or
older with a disability. A fair share
factor for each state was developed by
taking the sum of the persons aged 75
or older with a disability within each
state as a percentage of the sum of the
same number of persons for the total
United States. The resulting percentage
for each state was then adjusted to
reflect the relative difference in the cost
of providing housing among the states.
The total of the grant funds available
was multiplied by the adjusted fair
share percentage for each state, and the
resulting funds for each state were
totaled for each Hub.
The ALCP grant funds fair share
allocations, based on the formula above,
for the four geographical areas are as
shown on the following chart:
B. FY2008 Allocation
FY2008 ALLOCATION FOR THE ASSISTED LIVING CONVERSION PROGRAM (ALCP) OF ELIGIBLE ASSISTED MULTIFAMILY PROJECTS
Area
Grant authority
East .................................
South ..............................
Central ............................
West ................................
$6,213,067.00
7,841,079.00
5,810,557.00
4,885,297.00
Total ............................
24,750,000.00
The ALCP Grant Agreement, when fully
executed, obligates the HUD funds. This
Agreement establishes the legal
relationship between HUD and the
ALCP award recipient. The period of
performance will be based on the scope
of work but shall not exceed 18 months.
III. Eligibility Information
A. Eligible Applicants. Only private
nonprofit owners of eligible multifamily
assisted housing developments
specified in section 683(2)(B), (C), (D),
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(E), (F), and (G) of the Housing and
Community Development Act of 1992
(Pub. L. 102–550, approved October 28,
1992) may apply for an ALCP grant.
Note: If your eligibility status changes
during the course of the grant term, making
you ineligible to receive the grant (e.g.,
prepayment of mortgage, sale/TPA of
property, opting out of a Section 8 Housing
Assistance Payment (HAP) contract, or the
transfer of the grant to a single asset entity),
HUD retains the right to terminate the grant
and recover funds made available through
this NOFA.
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1. Ineligible Applicants. Ineligible
applicants are:
a. Owners of developments designed
specifically for people with disabilities.
b. Owners of Section 232
developments.
c. Property management companies
and agents of property management
companies.
d. Limited dividend partnerships.
e. Nonprofit Public Agencies.
f. Owners of hospitals or other healthrelated facilities which are considered
to be eleemosynary institutions.
g. Owner of an existing insured or
privately owned Assisted Living
Facility.
h. Owners of commercial structures.
2. Eligible Developments. Eligible
projects must be owned by a private,
nonprofit entity and designated
primarily for occupancy by elderly
persons. Projects must have completed
final closing and must have been in
occupancy for at least five years from
the date of the HUD approved form
HUD–92485 (Permission to Occupy
Project Mortgage). Eligible projects may
only receive one grant award.
Additionally, eligible projects must
meet one of the following criteria:
a. Section 202 direct loan projects
with or without Section 8 rental
assistance,
b. Section 202 capital advance
projects receiving rental assistance
under their Project Rental Assistance
Contract (PRAC),
c. Section 515 rural housing projects
receiving Section 8 rental assistance,
d. Other projects receiving Section 8
project-based rental assistance,
e. Projects subsidized with Section
221(d)(3) below-market interest
mortgage,
f. Projects assisted under Section 236
of the National Housing Act.
B. Cost Sharing or Matching. No
matching required.
C. Eligibility Requirements
1. Eligible conversion activities are:
a. Retrofitting to meet Section 504
accessibility requirements, minimum
property standards for accessibility and/
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or building codes and health and safety
standards for ALFs in that jurisdiction.
Examples are items such as addition of:
(1) Upgrading to accessible units for
the ALF with moveable cabinetry,
accessible appliances, sinks, bathroom
and kitchen fixtures, closets, hardware
and grab bars, widening of doors, etc.;
(2) An elevator or upgrades thereto;
(3) Lighting upgrades;
(4) Major physical or mechanical
systems of projects necessary to meet
local code or assisted living
requirements;
(5) Sprinkler systems;
(6) Upgrades to safety and emergency
alert systems;
(7) Addition of hallway railings; and
(8) Medication storage and
workstations.
b. Retrofitting to add, modify and/or
outfit common space, office or related
space for ALF staff including a service
coordinator and file security, and/or a
central kitchen/dining facility to
support the ALF function (e.g., outfit
lounge/common space/dining furniture,
kitchen equipment for cooking/serving
and dishware).
c. Retrofitting to upgrade a regular
unit to an accessible unit for a person/
family with disabilities who is being
displaced from an accessible unit in the
portion of the project that is being
converted to the ALF, where another
accessible unit is not available.
d. Temporary relocation.
e. Consultant, architectural, and legal
fees.
f. Vacancy payments limited to 30
days after conversion to an ALF.
g. Any excess Residual Receipts (over
$500/unit) and Reserve for Replacement
funds (over $1000/unit) in Project
Accounts that are not approved for
another use at the time of application to
HUD under this NOFA are considered
available funds and must be applied
toward the cost of conversion activities.
Before making this determination,
however, HUD staff will consider the
extent of repair/replacement needs
indicated in the most recent Real Estate
Assessment Center (REAC) physical
inspection and not yet approved and
any ongoing commitments such as nongrant-based service coordinator or other
funding, where existing, deduct the
estimated costs of such items from the
reserve for replacement and residual
receipts balances to determine the
extent of available residual receipts and
reserve for replacement funds for the
ALCP.
2. Threshold Requirements. In
addition to the threshold criteria
outlined in the General Section,
applicants must meet the following
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requirements to receive funding for this
program.
a. Be an eligible applicant.
b. DUNS Requirement. All ALCP
applicants must have a DUN and
Bradstreet Universal Data Numbering
Systems (DUNS) number. The DUNS
number must be included in the data
entry field labeled ‘‘organizational
DUNS’’ on the form SF–424.
Instructions for obtaining a DUNS
number can be found at either https://
www.hud.gov/offices/adm/grants/
duns.cfm or https://www.grants.gov/
applicants/request_duns_number.jsp.
c. You cannot request more funds
than allocated for your geographical
area. (See the allocation chart above in
Section II.B.)
d. You must provide commitment and
funding support letters from the
appropriate funding organizations and
the appropriate licensing agency(ies).
HUD will reject your application if the
commitment and support letter(s) from
the appropriate funding organizations
and the appropriate licensing
agency(ies):
(1) Are not submitted by the
application deadline date as part of your
application for financial assistance;
(2) Indicate that the ALF units,
facilities, meals and supportive services
to be provided are not designed to meet
the special needs of the residents who
will reside in the ALF as defined in this
NOFA;
(3) Do not show commitment for
funding the meals and supportive
services proposed; or
(4) Indicate that the project as
proposed will not meet the licensing
requirements of the appropriate state/
local agency(ies).
e. You must comply with all
applicable statutory requirements
specified in Section 202b and statutory
requirements under Section 232(b)(6).
f. Minimum Size Limits for an ALF.
An ALF must be economically feasible.
Consistent with HUD Handbook 4600.1,
CHG–1, the minimum size for an ALF
is five units.
g. You must submit the required
number of copies of your completed
ALCP application by the deadline date,
if you requested and received a waiver
of the electronic submission
requirement. The notification granting
your waiver request will specify
requirements for paper application
submission, including the required
number of copies and where to submit
the application.
h. If you submit a substantially
deficient application, that is, an
application missing six or more
exhibits, the application will be
considered non-responsive to the
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NOFA, thus leaving your application
ineligible for review. Refer to Section
IV.B, Content and Form of Application
Submission for further information.
3. Program Requirements.
a. You must have a residual receipts
account separate from the Reserve for
Replacement account, or agree to
establish this account as a condition for
getting an award.
b. You must be in compliance with
your Loan Agreement, Capital Advance
Agreement, Regulatory Agreement,
Housing Assistance Payment contract,
Project Rental Assistance Contract, Rent
Supplement or Loan Management SetAside (LMSA) contract, or any other
HUD grant or contract document.
c. If selected, you must file a form
HUD–2530 for all construction
contractors, architects, consultants, and
service provider organizations under
direct contract with you that will be
engaged under this NOFA within 30
days of execution of the grant award.
d. Your project must meet HUD’s
Uniform Physical Conditions Standards
at 24 CFR part 5, subpart G. Meeting
these standards, based on the most
recent REAC physical inspection report
and responses thereto, means that the
project, must have a ‘‘satisfactory’’
rating as evidenced by a score of 60 or
better or a HUD-approved and on
schedule repair plan for developments
scoring less than 60. Additionally, the
project must have no uncorrected and
outstanding Exigent Health and Safety
violations. Finally, the project must not
have a management review with a rating
of ‘‘minimally satisfactory’’ or
‘‘unsatisfactory’’ with open and
unresolved findings.
e. You must submit, with your
application, an agreement to pursue
appropriate ALF licensing in a timely
manner.
f. Meals and Supportive Services. You
must develop and submit a Supportive
Services Plan (SSP) for the services and
coordination of the supportive services,
which will be offered in the ALF to the
appropriate state or local
organization(s), which are expected to
fund those supportive services. (See
Section IV.B. below for information
regarding what must be in the SSP.) You
must submit one copy of your SSP to
each appropriate state or local service
funding organizations well in advance
of the application deadline, for
appropriate review. The state or local
funding organization(s) must return the
SSP to you with appropriate comments
and an indication of the funding
commitment, which you will then
include with the application you submit
to HUD.
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g. Licensing Requirements. You must
ALSO submit the SSP to the appropriate
organization(s), which license(s) ALFs
in your jurisdiction. The licensing
agency(ies) must approve your plan, and
must also certify that the ALF and the
proposed supportive services identified
in your SSP, are consistent with local
statute and regulations and well
designed to serve the needs of the frail
elderly and people with disabilities who
will reside in the ALF portion of your
project.
h. Your ALF must be licensed and
regulated by the state (or if there is no
state law providing such licensing and
regulation, by the municipality or other
subdivision in which the facility is
located). Each assisted living unit must
include its own kitchen, bathroom,
bedroom, living/dining area (1 bedroom
unit) or kitchen, bathroom, bedroom/
living/dining area (efficiency unit) and
must meet the state and/or local
licensing, building, zoning, and other
requirements for an ALF.
i. Your ALF must be available to
qualified elderly persons; frail elderly
persons; and persons with disabilities,
consistent with the rules and payment
plans of the state, who need and want
the supportive services in order to
remain independent and avoid
premature institutionalization.
j. Your ALF’s residents must be
tenants or residents of the multifamily
project and must comply with the
requirements applicable to the project.
Thus, you cannot charge additional rent
over what is charged to residents in the
non-ALF portion of the project. All
admissions to the ALF must be through
the applicable project admissions office.
However, persons accepted into the ALF
also must sign an ALF admissions
agreement, which shall be an addendum
to the applicable project lease.
k. At a minimum, your ALF must
provide room, board, and continuous
protective oversight (CPO). CPO
involves a range of activities and
services that may include such things as
awareness by management and staff of
the occupant’s condition and location as
well as an ability to intervene in a crisis
for ALF occupants on a 24-hour basis.
The two occupant groups in an ALF are:
(1) Independent Occupants.
Awareness by management and staff of
the occupant’s condition and
whereabouts as well as the availability
of assistance for the occupants as
needed.
(2) Dependent occupants. Supervision
of nutrition, assistance with medication
and continuous responsibility for the
occupants’ welfare.
l. Anyone moving into an ALF unit
must agree to accept as a condition of
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occupancy the board and services
required for the purpose of complying
with state and local law and regulation.
m. Your ALF must provide three
meals per day.
(1) Residents whose apartments have
kitchens must take at least the number
of meals a day provided by the facility,
per their mandatory meals requirement,
or as required by state or local rules, if
more stringent. If the facility does not
have a mandatory meals plan, then state
and local rules govern.
(2) Residents in projects which were
originally constructed without kitchens
in their units must take such meals as
required by their mandatory meals
agreement, if applicable, or by the
state’s mandated requirements if more
stringent (e.g., two meals, two snacks
daily).
In either case, ALF management must
coordinate meal requirements with the
needs of residents who are out part of
the day (e.g., in day care). The meal
program may not be operated at a profit
by the project owner.
n. Priority admissions for ALF units
are as follows:
(1) Current residents desiring an ALF
unit and meeting the program
requirements (no resident can be
required to accept an ALF unit);
(2) Qualified individuals or families
needing ALF services that are already
on the project’s waiting list;
(3) Qualified individuals or families
in the community needing ALF services
wanting to be added to the project’s
waiting list.
(4) Qualified disabled non-elderly
persons needing assisted living services
are eligible to occupy these units on the
same basis as elderly persons, except for
section 202 project rental assistance
contracts (PRAC) projects.
o. The management of the project
must set up a separate waiting list for
ALF units. ALF units must be for
eligible residents who meet the
admissions/discharge requirements as
established for assisted living by state
and local licensing, or HUD frailty
requirements under 24 CFR 891.205 if
more stringent.
p. Upon receipt of a grant under this
program, all project owners
participating in the ALCP must provide
a Declaration of Restrictive Covenants
(DRC), which will be recorded with the
land, to retain the low income character
of the housing, and to maintain the
project (including the ALF), as a
moderate-, low-, or very low-income
facility (as appropriate) for at least 20
years beyond the current 40- to 50-year
term of the mortgage loan or capital
advance.
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q. The ALCP requires service
coordination for linking the ALF to
available services in the community for
low-income persons. All projects
funded under this NOFA must have
sufficient service coordination in place
to ensure that services meeting licensing
requirements are available to ALF
residents on an ongoing basis. Service
coordination must be described in the
application (see Section IV.B. of this
NOFA). Show evidence that funding for
service coordination is provided by
other sources by indicating such
funding on the form SF–424.
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Note: Service coordinator funds are not
available this fiscal year. Therefore, if there
is a need to enhance an existing service
coordination program or add one where it
does not exist, project owners must pay for
the service coordination program or seek
funding from other resources.
(1) The ALF must be staffed either
directly or through coordination with
local agencies, depending on state
regulations or local requirements. These
may also serve non-ALF residents of the
project on a time available and
appropriate fee basis.
(2) If you are a Section 202 PRAC
project owner, you can pay for the
service coordinator out of PRAC funds.
(3) The ALF may cater to the special
needs of residents depending on their
condition or diagnosis, such as
Alzheimer’s disease. If it does so, the
design/environment of such facilities
must accommodate those needs, e.g.,
dementia special care unit. However,
the ALF cannot provide a service it is
not licensed by the state or locality to
provide.
(4) Owners of Section 202/PRAC
projects are reminded that they may
include a PRAC payment of up to $15/
unit/month not to exceed 15 percent of
the total program cost, consistent with
24 CFR 891.225(b)(2) to cover part of the
cost of meals and/or supportive services
for frail elderly residents, including
residents of the ALF.
For further guidance on service
coordinators, please refer to Handbook
4381.5 REV–2, CHANGE–2, Chapter 8,
‘‘The Management Agent’s Handbook,’’
which is also available through the
HUDCLIPS database.
(5) Training for ALF staff is an eligible
project cost under existing operating
procedures.
For further information on ALFs,
please refer to Handbook 4600.1, CHG–
1, ‘‘Mortgage Insurance for Residential
Care Facilities,’’ Chapter 13. This
Handbook and recent ALF program
Notices are accessible through
HUDCLIPS on HUD’s Web site at
https://www.hud.gov/offices/adm/
hudclips/index.cgi. These documents
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are in HUD’s Client Information and
Policy System (HUDCLIPS)—Housing
database. Enter only the number
without the letter prefix (e.g., 99–16) in
the ‘‘Search HUDCLIPS’’ to retrieve the
program notice.
r. Your ALF’s operation must be part
of the project owner’s management
organization. Some or all of its functions
may be contracted out. The ALF must
predicate its budget on a two-tiered
structure under which board and
supportive service income and expenses
must be maintained separately and
independently from the regular income
and expenses of the applicable project.
The two components of ALF costs are:
(1) Charges/payment for board, (not
including rent for the unit) which may
be on a sliding scale or any other
equitable fee system; and
(2) Charges/payment for necessary
supportive services, which may include
a combination of resident fees, Medicaid
and/or other third party payments.
s. Prohibition Against Lobbying
Activities. The Byrd Amendment
prohibits ALCP recipients of federal
contracts, grants, or loans from using
appropriated funds for lobbying
activities. (Refer to Section III.C. of the
General Section for further instructions
regarding this requirement.)
t. Economic Opportunities for Low
and Very Low-Income Persons (Section
3). You must comply with Section 3 of
the Housing and Urban Development
Act of 1968, 12 U.S.C. 1701u (Economic
Opportunities for Low and Very LowIncome Persons), and implementing
regulations at 24 CFR part 135. You
must ensure that training, employment,
and other economic opportunities shall,
to the greatest extent feasible, be
directed toward low- and very lowincome persons, particularly those who
are recipients of government assistance
for housing and to business concerns
which provide economic opportunities
to low- and very low-income persons
and including people with disabilities.
4. Additional Non-discrimination and
Other Requirements. Refer to Section
III.C of the General Section for
additional requirements and
information regarding nondiscrimination and other Requirements,
including compliance with the
requirements of Section 504 of the
Rehabilitation Act of 1973, the Fair
Housing Act, Executive Order 11063,
Title VI of the Civil Rights Act, the Age
discrimination Act of 1975, the
affirmative fair housing marketing
requirements of section 24 CFR 200.600,
Subpart M and the implementing
regulations at 24 CFR part 108, which
requires that the project be marketed to
those least likely to apply, including
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those who are not generally served by
the agency administering the program,
and other applicable federal, state, and
local laws prohibiting discrimination
and promoting equal opportunity,
including affirmatively furthering fair
housing, and other certifications listed
in the application.
a. Comply with the Uniform Federal
Accessibility Standards (https://
www.access-board.gov/ufas/ufas-html/
ufas.htm); section 504 of the
Rehabilitation Act of 1973 and HUD’s
implementing regulations at 24 CFR part
8; and any applicable provisions of the
Americans with Disabilities Act of 1990
for all portions of the development
physically affected by this proposal.
b. Comply with Section 232 of the
National Housing Act as applicable.
c. Comply with the Davis-Bacon
requirements and the Contract Work
Hours and Safety Standards Act as
applied to this program. While it has
been determined that Davis-Bacon does
not apply statutorily to the ALCP, the
Department has administratively
determined that Davis-Bacon standards
and overtime rates in accordance with
the Contract Work Hours and Safety
Standards Act will be adhered to in any
ALCP conversion grant program in
which the total cost of the physical
conversion to an ALF (and including
any additional renovation work
undertaken at the same time) is
$500,000 or more (this includes ALCP
grant funds, owner funds, or any third
party funds loaned or granted in support
of the conversion or other renovation for
the project associated with this grant),
and in which the ALF portion of the
project is 12 units or more.
d. Ensuring the Participation of Small
Business, Small Disadvantaged
Businesses, and Woman-Owned
Businesses. HUD is committed to
ensuring that small businesses, small
disadvantage businesses, and womanowned businesses participate fully in
HUD’s direct contracting and in
contracting opportunities generated by
HUD’s financial assistance. (Refer to the
General Section for further instructions
regarding this requirement.)
e. Executive Order 13166, Improving
Access to Persons with Limited English
Proficiency (LEP). ALCP applicants
must seek to improve access to persons
with limited English proficiency by
providing materials and information in
languages other than English. Make
applications and other materials
available in languages other than
English that are common in the
community, if speakers of these
languages are found in significant
numbers and come into frequent contact
with the program.
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f. Executive Order 13279, Equal
Protection of the Laws for Faith-Based
and Community Organizations. HUD
has undertaken a review of all policies
and regulations that have implications
for faith-based and community
organizations, and has established a
policy priority to provide full and equal
access to grassroots faith-based and
other community-based organizations.
(Refer to the General Section for specific
instructions regarding this requirement.)
g. Accessible Technology. The
Rehabilitation Act Amendments of 1998
apply to all electronic information
technology (EIT) used by an ALCP
recipient for transmitting, receiving,
using, or storing information to carry
out the responsibilities of the ALCP
awards. (Refer to Section III.C. of the
General Section for specific instructions
regarding this requirement.)
h. Participation in HUD-Sponsored
Program Evaluation. As a condition of
the receipt of ALCP funds, successful
applicants are required to cooperate
with all HUD staff or contractors
performing HUD-funded research and
evaluation studies.
i. Comply with Executive Order
13202, Preservation of Open
Competition and Government Neutrality
toward Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. (Refer to
the General Section for additional
information on this requirement).
j. OMB Circulars and Governmentwide Regulations Applicable to
Financial Assistance. ALCP applicants
are subject to the Administrative
Requirements of OMB Circular A–133,
Audits of States, Local Governments
and Non-Profit Organizations; OMB
Circular A–122, Cost Principles for NonProfit Institutions; the administrative
requirements of 24 CFR part 84; and the
procurement requirements of 24 CFR
84.44. (Refer to the General Section for
additional information on this
requirement).
k. Environmental Requirements. Your
ALCP application is subject to the
National Environmental Policy Act of
1969 and applicable related federal
environmental authorities. (See 24 CFR
part 50, as applicable.) An
environmental review will be completed
by HUD before awarding any grant
under this program. ALCP projects are
‘critical actions’ for purposes of 24 CFR
part 55 and must comply with
requirements applicable to ‘critical
actions,’ including floodplain
management review requirements, if
proposed to be carried out in the 500year floodplain.
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IV. Application and Submission
Information
A. Addresses to Request Application
Package. All information for requesting
an application is included in this NOFA
and Section IV.A. of the General
Section. The application for the ALCP is
available on the Internet from the
grants.gov Web site at https://
www.grants.gov/applicants/apply_
for_grants.jsp. If you have difficulty
accessing the information, you can
receive customer support from
Grants.gov by calling the help line at
(800) 518–Grants or by sending an email to support@grants.gov. If you do
not have access, you may obtain an
ALCP application by calling the NOFA
Information Center at (voice) 800–HUD–
8929 (800–483–8929). Persons with a
hearing or speech impairment may
access this number via TTY by calling
the Federal Information Relay Service at
800–877–8339. Please be sure to provide
your name, address (including zip
code), and telephone number (including
area code).
1. Multiple Applications. Owners may
not submit multiple applications for the
same elderly housing development.
HUD will only accept one ALCP
application per project.
2. For Technical Assistance. Before
the ALCP application deadline date,
HUD staff will be available to provide
you with general guidance and technical
assistance. However, HUD staff is not
permitted to assist in preparing your
application. For technical support for
downloading the ALCP application or
submitting the application, call the toll
free Grants.gov Customer Support line
at 1–800–518–Grants or send an e-mail
message to support@grants.gov.
3. Satellite Broadcast. HUD will
provide a satellite broadcast for
potential applicants. For more
information about the date and time of
the broadcast, you should contact your
local HUD Office or go to HUD’s Web
site at: https://www.hud.gov/Webcasts/
index.cfm.
B. Content and Form of Application
Submission. There are eleven required
exhibits under the ALCP, including
prescribed forms and certifications. In
cases where your articles of
incorporation and by-laws have NOT
changed since the project was originally
approved by HUD, your signature on the
SF–424 signifies that you are selfcertifying to that effect—that the
documents on file with HUD are
current—is sufficient. Exhibits for
which self-certification of currency is
possible are Exhibits 2(a) and (b).
In addition to the relief of paperwork
burden, you will not have to submit
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certain information and exhibits you
have previously prepared. See
individual item descriptions, below to
identify such items. An example of such
an item may be the FY2008 Annual
Financial Statement. Your application
must include all of the information,
materials, forms, and exhibits listed
below (Please see the General Section
for instructions on how to submit third
party and other documents such as
Articles of Incorporation; by-laws;
copies of original plans; evidence of
financial commitment; letter(s) from
zoning officials; etc.):
1. Table of Contents
Exhibit I—Form HUD–92045,
Application Summary for the Assisted
Living Conversion Program.
Exhibit II—Evidence of private
nonprofit status and legal ability to
operate an ALF program:
a. Articles of Incorporation.
b. Bylaws.
Exhibit III—Community support:
a. Links to the community at large and
to the minority and elderly communities
in particular; and
b. Efforts to involve elderly persons,
including minority elderly persons and
persons with disabilities in:
(1) Development of the application;
(2) Development of the ALF operating
philosophy;
(3) Review of the application prior to
submission to HUD; and
(4) Intent to involve eligible ALF
residents in the operation of the project.
Exhibit IV—Evidence of occupancy.
Exhibit V—Evidence of need for
project.
a. Need for the ALF by current project
residents:
(1) Demographic characteristics of the
elderly residents currently living in the
project,
(2) Services currently available to the
residents.
b. Need for ALF units by very lowincome elderly and disabled households
in the market area.
c. Type, availability and cost of
alternate care and services,
d. How the community’s Analysis of
Impediments to Fair Housing Choice
was used.
Exhibit VI—Narrative of the physical
construction aspect of the ALF
conversion:
a. Project development and timeline.
b. Narrative stating the number of
units, special design features, common
areas,
c. Energy efficiency features,
d. Original plans and specifications,
e. Description of how project will
conform to UFAS,
f. Architectural sketches:
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(1) All doors being widened;
(2) Kitchen and bathroom
reconfiguration;
(3) Bedroom/living/dining area
modification,
(4) Reconfigured common space;
(5) Added/reconfigured office and
storage space;
(6) Monitoring stations,
(7) Kitchen and dining facility.
g. Budget.
h. Commitment letters.
i. Relocation:
(1) Cost of temporary relocation;
(2) Staff to carry out relocation
activities;
(3) List of tenants to be temporarily
relocated.
(4) Statement that temporary
relocation will not extend beyond one
year.
j. Section 3 requirements.
Exhibit VII—Description of
Retrofitting or renovations.
Exhibit VIII—Zoning.
Exhibit IX—Supportive Services Plan:
a. Description of the supportive
services needed;
b. Description of how the supportive
services will be provided;
c. Description of how the operation of
your ALF will work;
d. Costs for board and supportive
services;
e. List who will pay for the board and
supportive services:
(1) Meals by sponsors—$20
(2) Housekeeping services by the City
government—$30
(3) Personal care by State Department
of Health—$60
(4) Service paid for by state program—
$40
(5) Fees paid by tenants—$83
f. Support or commitment letter;
g. State or local support letter;
h. Experience in arranging services
and/or delivering supportive services to
frail residents.
Exhibit X—Project’s resources.
Exhibit XI—Forms and Certifications:
a. Form HUD–92045, Multifamily
Housing Assisted Living Conversion
Program Application Summary Sheet.
b. Form SF–424, Application for
Federal Assistance.
c. SF–424 Supplement, Survey for
Ensuring Equal Opportunity for
Applicants.
d. Form HUD–424–CB, Grant
Applications Detailed Budget.
e. Form HUD–424–CBW, Grant
Application Detailed Budget Worksheet.
f. Form HUD–2880, Applicant/
Recipient Disclosure/Update Report.
g. Form HUD–2991, Certification of
Consistency with the Consolidated Plan.
h. Form HUD–2994–A, You Are Our
Client! Grant Application Survey.
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i. Standard Form–LLL, Disclosure of
Lobbying Activities.
j. Form HUD–96010, Program
Outcome Logic Model.
k. Form HUD–27300, America’s
Affordable Communities Initiative/
Removal of Regulatory Barriers.
l. Certification of Consistency with
RC/EZ/EC–II Strategic Plan (HUD–
2990).
m. HUD–96011, ‘‘Third Party
Documentation Facsimile Transmittal’’.
2. Programmatic Application
Requirements
Exhibit 1. Application Summary for
the Assisted Living Conversion
Program, Form HUD–92045.
Exhibit 2. Evidence that you are a
private nonprofit organization or
nonprofit consumer cooperative and
have the legal ability to operate an ALF
program, per the following:
a. Articles of Incorporation,
constitution, or other organizational
documents, or self-certification of these
documents if there has been no change
in the Articles since they were
originally filed with HUD and
b. By-laws, or self-certification of bylaws, if there has been no change in the
by-laws since they were originally filed
with HUD.
Exhibit 3. A description of your
community support:
a. A description of your links to the
community at large and to the minority
and elderly communities in particular;
and
b. A description of your efforts to
involve elderly persons, including
minority elderly persons and persons
with disabilities in:
(1) The development of the
application;
(2) The development of the ALF
operating philosophy;
(3) Review of the application prior to
submission to HUD; and
(4) Your intent whether or not to
involve eligible ALF residents in the
operation of the project.
c. A description of your involvement
in your community’s Consolidated
Planning and Analysis of Impediments
to Fair Housing (AI) processes
including:
(1) An identification of the lead/
facilitating agency(ies) that organizes
and/or administers the process;
(2) A listing of the Consolidated Plan/
AI issue areas in which you participate;
and
(3) The level of your participation in
the process, including active
involvement with any neighborhoodbased organizations, associations, or any
committees that support programs and
activities that enhance projects or the
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lives of residents of the projects, such as
the one proposed in your application.
If you are not currently active,
describe the specific steps you will take
to become active in the Consolidated
Planning and AI processes. (Consult the
local HUD office for the identification of
the Consolidated Plan community
process for the appropriate area.)
d. A description of how the assisted
living facility will implement practical
solutions that will result in assisting
residents in achieving independent
living and improved living
environment.
e. A description of how you have
supported state and local efforts to
streamline processes and procedures in
the removal of regulatory barriers to
affordable housing. To obtain up to 2
points for this policy priority you must
complete the Form HUD–27300,
Questionnaire for HUD’s Initiative on
Removal of Regulatory Barriers,
complete Part A or Part B (not both),
provide the required documentation,
where requested, and include a point of
contact. See Rating Factor 3 in Section
V.A. of this NOFA for more details.
Exhibit 4. Evidence of your project
being occupied for at least five years
prior to the date of application to HUD.
Exhibit 5. A market analysis of the
need for the proposed ALF units,
including information from both the
project and the housing market,
containing:
a. Evidence of need for the ALF by
current project residents:
(1) A description of the demographic
characteristics of the elderly residents
currently living in the project, including
the current number of residents,
distribution of residents by age, race,
and sex, an estimate of the number of
residents with frailties/limitations in
activities of daily living, and an estimate
of the number of residents in need of
assisted living services.
(2) A description of the services
currently available to the residents and/
or provided on or off-site and what
services are lacking;
b. Evidence of the need for ALF units
by very low-income elderly and
disabled households in the market area;
a description of the trend in elderly and
disabled population and household
change; data on the demographic
characteristics of the very low-income
elderly in need of assisted living
services (age, race, sex, household size,
and tenure) and extent of residents with
frailty/limitations in existing federally
assisted housing for the elderly (HUD
and Rural Housing Service); and an
estimate of the very low-income elderly
and disabled in need of assisted living
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taking into consideration any available
state or local data.
c. A description of the extent, types,
and availability and cost of alternate
care and services locally, such as home
health care; adult day care;
housekeeping services; meals programs;
visiting nurses; on-call transportation
services; health care; and providers of
supportive services who address the
needs of the local low income
population.
d. A description of how information
in the community’s Analysis of
Impediments to Fair Housing Choice
was used in documenting the need for
the ALF (covering items in c. above).
Exhibit 6. A description of the
physical construction aspects of the
ALF conversion, including the
following:
a. How you propose to carry out the
physical conversion (including a
timetable and relocation planning).
Completion of the Logic Model will
assist in completing your response to
this Exhibit.
b. A short narrative stating the
number of units, special design features,
community and office space/storage,
dining and kitchen facility and staff
space, and the physical relationship to
the rest of the project. Also, you must
describe how this design will facilitate
the delivery of services in an
economical fashion in the most
integrated setting appropriate to the
needs of the participating residents with
disabilities and accommodate the
changing needs of the residents over at
least the next 10 years.
c. A description on how the project
will promote energy efficiency,
including how energy efficiency
features will be incorporated into the
design, rehabilitation, and operation of
the ALF through the use of Energy Star
labeled products and appliances.
Applicants that meet this policy priority
will receive two points under Rating
Factor 3 in Section V.A. of this NOFA.
Refer to the General Section for further
information on this requirement or for
further information about Energy Star
see https://www.energystar.gov/
index.cfm?c=home.index.
d. A copy of the original plans for all
units and other areas of the
development, which will be included in
the conversion.
e. A description of the conversion
must clearly address how the units will
conform to the accessibility
requirements described in the Uniform
Federal Accessibility Standards (UFAS).
(For example, all door openings must
have a minimum clear opening of 32
inches; and, all bathrooms and kitchens
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must be accessible to and functional for
persons in wheelchairs.)
f. Architectural sketches of the
conversion to a scale of 1⁄4 inch to one
foot that indicate the following:
(1) All doors being widened;
(2) Typical kitchen and bathroom
reconfiguration: Show all wheelchair
clearances, wall reinforcing, grab bars,
and elevations of counters and work
surfaces;
(3) Bedroom/living/dining area
modification, if needed;
(4) Any reconfigured common space;
(5) Added/reconfigured office and
storage space;
(6) Monitoring stations, and
(7) The kitchen and dining facility.
All architectural modifications must
meet section 504 and ADA requirements
as appropriate.
g. A budget showing estimated costs
for materials, supplies, fixtures, and
labor for each of the items listed in
Section IV.B.6.f, items (1) through (7),
above.
h. Include firm financial commitment
letters with specific dollar amounts
from appropriate organization(s) for
conversion needs (within the scope of
the ALF conversion NOFA) which will
be supported by non-HUD funding.
i. A description of any relocation of
current tenants including a statement
that:
(1) Indicates the estimated cost of
temporary relocation payments and
other related services;
(2) Identifies the staff organization
that will carry out the relocation
activities; and
(3) Identifies all tenants that will have
to be temporarily moved to another unit
within the development OR from the
development during the period that the
physical conversion of the project is
under way.
(4) Indicates temporary relocation will
not extend beyond one year. If it takes
more than one year to return the tenant
to his or her previous unit or location,
the grantee must pay permanent
relocation benefits immediately. This
assistance would be in addition to any
assistance the person has already
received for temporary relocation, and
may not be reduced by the amount of
any temporary relocation assistance.
Receiving permanent relocation benefits
does not mean that the resident has lost
the right to return to the project or unit.
Note: If any of the relocation costs will be
funded from sources other than the ALCP
grant, you must provide evidence of a firm
financial commitment of these funds. When
evaluating applications, HUD will consider
the total cost of proposals (i.e., cost of
conversion, temporary relocation, service
coordinator, and other project costs).
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j. Address how training, employment,
and economic opportunities will be
directed to low- and very low-income
persons that receive government
assistance for housing and to business
concerns which provide economic
opportunities to low- and very lowincome persons and people with
disabilities.
Exhibit 7. A description of any retrofit
or renovation that will be done at the
project (with third party funds) that is
separate and distinct from the ALF
conversion. With such description,
include as part of your application
submission firm commitment letters
from third party organizations in
specific dollar amounts that will cover
the cost of any work outside the scope
of this NOFA.
Exhibit 8. A letter from the local
zoning official indicating evidence of
permissive zoning. Also, show that the
modifications to include the ALF into
the project as proposed are permissible
under applicable zoning ordinances or
regulations.
Exhibit 9. A supportive services plan
(SSP), a copy of which must be
submitted to the appropriate state and/
or local agency as instructed in Section
III.C. above. For those applicants
needing to contact state Medicaid
offices, a list is provided on the Internet
at https://www.cms.hhs.gov. The SSP
must include:
a. A description of the supportive
services needed for the frail elderly the
ALF is expected to serve. This must
include at least (1) meals and such other
supportive services required locally or
by the state, and (2) such optional
services or care to be offered on an ‘‘as
needed’’ basis.
Examples of both mandatory and
optional services (which will vary from
state to state) are: Two meals and two
snacks or three meals daily; 24–hour
protective oversight; personal care;
housekeeping services; personal
counseling, and transportation.
b. A description of how you will
provide the supportive services to those
who are frail and have disabilities (i.e.,
on or off-site or combination of on or
off-site), including an explanation of
how the service coordination role will
facilitate the adequate provision of such
services to ALF residents, and how the
services will meet the identified needs
of the residents. Also indicate how you
intend to fund the service coordinator
role.
c. A description of how the operation
of your ALF will work. Address: (1)
General operating procedures; (2) ALF
philosophy and how it will promote the
autonomy and independence of the frail
elderly and persons with disabilities; (3)
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what will the service coordination
function do and the extent to which this
function already exists, or will be
augmented or new; (4) ALF staff training
plans; and (5) the degree to which and
how the ALF will relate to the day-today operations of the rest of the project.
d. The monthly individual rate for
board and supportive services for the
ALF listing the total fee and
components of the total fee for the items
required by state or local licensing, and
list the appropriate rate for any optional
services you plan to offer to the ALF
residents. Provide an estimate of the
total annual costs of the required board
and supportive services you expect to
provide and an estimate of the amount
of optional services you expect to
provide.
e. List who will pay for the board and
supportive services and the amount. For
example, include such items as:
(1) Meals by sponsors—$20.
(2) Housekeeping services by the City
government—$30.
(3) Personal care by State Department
of Health—$60.
(4) Service paid for by state program—
$40.
(5) Fees paid by tenants—$83.
The amounts and commitments from
both tenants and/or providers must
equal the estimated amounts necessary
to cover the monthly rates for the
number of people expected to be served.
If you include tenant fees in the
proposal, list and show any proposed
scaling mechanism. All amounts
committed/collected must equal the
annualized cost of the monthly rates
calculated by the expected percentage of
units filled.
f. A support/commitment letter from
each listed proposed funding source per
paragraph e. above, for the planned
meals and supportive services listed in
the application. The letter must cover
the total planned annual commitment
(and multiyear amount total, if
different), length of time for the
commitment, and the amounts payable
for each service covered by the
provider/paying organization. There
must be a letter from each participating
organization listed in paragraph (e),
above.
g. A support letter from each
governmental agency that provides
licensing for ALFs in that jurisdiction.
h. A description of your relevant
experience in arranging for and/or
delivering supportive services to frail
residents. The description should
include any supportive services
facilities owned/operated; also describe
your past or current involvement in any
project-based programs that
demonstrates your management
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capabilities. The description should
include data on the facilities and
specific meals and/or supportive
services provided on a regular basis, the
racial/ethnic composition of the
populations served, if available, and
information and testimonials from
residents or community leaders on the
quality of the services.
Exhibit 10. A description of your
project’s resources:
a. A copy of the most recent project
Reserve and Replacement account
statement, and a Reserve for
Replacement analysis showing plans for
its use over the next five years, and any
approvals received from the HUD field
office to date.
b. A copy of the most recent Residual
Receipts Account statement. Indicate
any approvals for the use of such
receipts from the field office for over
$500/unit.
c. Annual Financial Statement (AFS).
If your FY2008 AFS was due to REAC
more than 120 days BEFORE the
deadline date for this application, in the
interest of reducing work burden, only
include the date that it was sent to
REAC. If the AFS was due to REAC 120
days or less from the deadline date of
this application, you MUST include a
paper copy of your AFS in the
application. See Section IV.F.5. of this
NOFA for information on addresses to
submit paper applications.
Exhibit 11. Forms and Certifications.
The electronic version of the NOFA
contains all forms required for
submitting the ALCP application. The
following exhibits, forms, certifications,
and assurances are required.
a. Form HUD–92045, Multifamily
Housing Assisted Living Conversion
Program Application Summary Sheet.
b. Form SF–424, Application for
Federal Assistance, and compliance
with Executive Order 12372 (a
certification that you have submitted a
copy of your application, if required, to
the state agency (Single Point of
Contact) for state review in accordance
with Executive Order 12372 (refer to the
General Section for instructions in
submitting this form).
c. SF–424 Supplement, Survey for
Ensuring Equal Opportunity for
Applicants (‘‘Faith Based EEO survey
(SF–424SUPP)’’ on Grants.gov).
d. Form HUD–424–CB, Grant
Applications Detailed Budget (HUD
Detailed Budget Form’’ on Grants.gov).
e. Form HUD–424–CBW, Grant
Application Detailed Budget worksheet.
f. Form HUD–2880, Applicant/
Recipient Disclosure/Update Report
(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov), including Social
Security and Employment Identification
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numbers. A disclosure of assistance
from other government sources received
in connection with the project.
g. Form HUD–2991, Certification of
Consistency with the Consolidated Plan
for the jurisdiction in which the
proposed ALF will be located. The
certification must be made by the unit
of general local government if it is
required to have, or has, a complete
Plan. Otherwise, the certification may
be made by the state, or by the unit of
general local government if the project
will be located within the jurisdiction of
the unit of general local government
authorized to use an abbreviated
strategy, and if it is willing to prepare
such a Plan.
All certifications must be made by the
public official responsible for
submitting the plan to HUD. The
certifications must be submitted by the
application deadline date set forth
herein. The Plan regulations are
published in 24 CFR part 91.
h. Form HUD 2994–A, You Are Our
Client! Grant Application Survey,
optional.
i. Standard Form–LLL, Disclosure of
Lobbying Activities, if applicable.
j. Form HUD–96010, Program
Outcome Logic Model.
k. Form HUD–27300, America’s
Affordable Communities Initiative/
Removal of Regulatory Barriers (and
supporting documentation) (‘‘HUD
Communities Initiative Form’’ on
Grants.gov).
l. Certification of Consistency with
RC/EZ/EC–II Strategic Plan (HUD–
2990), if applicable.
m. HUD–96011, ‘‘Third Party
Documentation Facsimile Transmittal’’
(‘‘Facsimile Transmittal Form’’ on
Grants.gov). This form must be used as
the cover page to transmit third party
documents and other information as
described in the General Section as part
of your electronic application submittal
(if applicable).
C. Submission Date and Time
1. Application Submission Date.
Unless you received a waiver to the
electronic application submission
requirements, your completed ALCP
application must be submitted via
https://www.grants.gov/applicants/
applyfor_grants.jsp and must be
received and validated by Grants.gov no
later than 11:59:59 eastern time on the
application deadline date of July 3,
2008. (Refer to Section IV. of the
General Section for further instructions
on the delivery and receipt of
applications.)
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D. Intergovernmental Review
1. Executive Order 12372. ALCP
applicants are subject to the Executive
Order 12372 process. (Refer to Section
IV.D. of the General Section for
instructions on the intergovernmental
review process.)
2. You must submit a Supportive
Services Plan (SSP) for the services and
coordination of the supportive services
that will be offered in the assisted living
facility (ALF) to the appropriate state or
local organization(s), which are
expected to fund those supportive
services. You must submit one copy of
your SSP to each appropriate state or
local service funding organizations well
in advance of the application deadline,
for appropriate review. The state or
local funding organization(s) must
return the SSP to you with appropriate
comments and an indication of the
funding commitment, which you will
then include with the application you
submit to HUD.
You must also submit the SSP to the
appropriate organization(s) that license
ALFs in your jurisdiction. The licensing
agency(ies) must approve your plan, and
must also certify that the ALF and the
proposed supportive services identified
in your SSP, are consistent with local
statute and regulations and well
designed to serve the needs of the frail
elderly and people with disabilities who
will reside in the ALF portion of your
project.
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E. Funding Restrictions
1. This program does NOT cover the
cost of meals and supportive services.
These items must be paid for through
other sources (e.g., a mix of resident fees
and/or third party providers). Evidence
of third party commitment(s) must be
included as part of the application. The
assisted living supportive services
program must promote independence
and provide personal care assistance
based on individual needs in a homelike environment. In accordance with
Section 504 of the Rehabilitation Act of
1973 and HUD’s regulations at 24 CFR
8.4(d), the project must deliver services
in the most integrated setting
appropriate to the needs of qualified
individuals with disabilities.
2. This program does not allow
permanent displacement of any resident
living in the project at the time the
application was submitted to HUD.
(HUD will only provide temporary
relocation costs for current tenants if
they must vacate their unit while
conversion work is underway
(temporary relocation costs include
increases in rent, reconnection of
telephones, moving costs, and
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appropriate out-of-pocket expenses). See
HUD Handbook 1378 and the URA for
further guidance regarding relocation
costs.
3. ALCP grants funds are to be
considered the total amount of funds
that the Department will provide for the
conversion of the project. Amendment
funds will only be provided in
exceptional circumstances, that is, to
cover increases in costs that are beyond
the control of the owner. Otherwise, any
costs over and above the award amount
are the responsibility of the owner.
3. Applicants will not be awarded
multiple grant funds for the same
elderly housing development.
4. Ineligible Activities. You may not
use funds available through this NOFA
to:
a. Add additional dwelling units to
the existing project;
b. Pay the costs of any of the
necessary direct supportive services
needed to operate the ALF;
c. Purchase or lease additional land;
d. Rehabilitate (see definition at 24
CFR 891.105) the project for needs
unrelated directly to the conversion of
units and common space for assisted
living;
e. Use the ALCP to reduce the number
of accessible units in the project that are
not part of the ALF;
f. Permanently displace any resident
out of the project (permanent relocation
is prohibited under this program);
g. Pay management fees;
h. Cover the cost of activities not
directly related to the conversion of the
units and common space. (i.e., if an
applicant is applying to convert 24 units
on 2 floors of a 5-story elderly housing
development and the inspection by the
Fire Marshal reveals that sprinklers
must be installed in the entire building,
ALCP funds will be used only to install
sprinklers for the 24 units on the 2
floors requested in the application. The
cost to install sprinklers in the
remaining units must be paid for out of
other resources.
F. Other Submission Requirements
Application Submission and Receipt
Procedures. Refer to Section IV.F. of the
General Section for additional
information on application submission
requirements.
1. Electronic Delivery.
a. The Grants.gov Web site offers a
simple, unified application process.
There are several registration steps
applicants need to complete. Further
information is contained in the General
Section. ALCP applicants should also
read HUD’s Federal Register Notice on
Early Registration which can be found
on HUD’s Web site at https://
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www:hud.gov/offices/adm/grants/
fundsavail.cfm.
b. Electronic signature. ALCP
applications submitted through
Grants.gov constitute submission as an
electronically signed application.
2. Instructions on how to submit
electronically are outlined in HUD’s
‘‘Desktop User’s Guide’’ located on
HUD’s Grants Web site at: https://
www.hud.gov/grants/index.cfm.
3. Waiver of Electronic Submission
Requirement. Applicants interested in
applying for funding under this NOFA
must submit their applications
electronically or request a waiver of the
electronic submission process. Waiver
requests must be submitted by mail or
by fax. For this program NOFA, e-mail
requests will not be considered. Waiver
requests submitted by mail or fax
should be submitted on the applicant’s
letterhead and signed by an official with
the legal authority to request a waiver
from the Department. Waiver requests
must be submitted no later than 15 days
prior to the application deadline date
and should be sent to Brian D.
Montgomery, Assistant Secretary for
Housing-Federal Housing
Commissioner, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 9100, Washington,
DC 20410–8000. Waiver requests
submitted by fax must be sent to (202)
708–3104. If you are granted a waiver to
the electronic submission process, your
application must be received by HUD no
later than 11:59:59 p.m. eastern time on
the application deadline date. See the
General Section for additional
information.
4. Proof of Timely Submission. ALCP
applicants must submit their
applications via grants.gov (https://
www.grants.gov/applicants/
apply_for_grants.jsp) in time for receipt
and validation by 11:59:59 p.m. eastern
time on the application deadline date of
July 3, 2008. Validation can take up to
72 hours so applicants should submit
with ample time for the process to be
completed. Applicants are also advised
to submit with sufficient time to correct
any deficiencies that would prevent the
acceptance of your application by
Grants.gov. (Refer to the General Section
for specific procedures regarding proof
of timely submission of applications.)
5. Hubs and Field Offices addresses.
If you are granted a waiver to the
electronic application submission
requirement, your waiver approval will
provide the information on the number
of copies of the application you are
required to submit and where to submit
the application. If you send your
application to the wrong Hub Office, it
will be rejected. Therefore, upon
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receiving your waiver approval, if you
are uncertain as to which lead HUD
Multifamily Hub to submit your
application, you are encouraged to
contact the local HUD Office that is
closest to your project’s location to
ascertain the lead HUD Multifamily Hub
to ensure that you submit your
application to the correct local lead
HUD Multifamily Hub Office. Paper
applications must be received in the
appropriate lead HUD Multifamily Hub
by the application deadline date.
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V. Application Review Information
A. Criteria. HUD will rate ALCP
applications that successfully complete
technical processing using the Rating
Factors set forth below and in
accordance with the application
submission requirements identified in
Section IV.B. above. The maximum
number of points an application may
receive under this program is 100 plus
2 bonus points as described in the
General Section and Section V.A. below.
1. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Staff (20 Points)
This factor addresses your capacity to
carry out the conversion in a timely,
cost-conscious and effective manner. It
also addresses your experience at
providing the proposed supportive
services you intend to make available at
the ALF for elderly residents, especially
in such areas as meals, 24-hour staffing,
and on-site health care. Submit
information responding to this factor in
accordance with Application
Submission Requirements in Sections
IV. B. Exhibits 6. a. and b. and 9. a.
through c and h. of this NOFA.
In rating this factor, HUD will
consider the extent to which your
application demonstrates your ability to
carry out a successful conversion of the
project and to implement the plan to
deliver the supportive services on a
long-term basis, considering the
following:
a. (9 points). The time frame planned
for carrying out the physical conversion
of the development to the ALF.
Timeframe for completion of the project
in 9 months or less (9 points);
completion in 13 months (5 points);
completion in 18 months (3 points);
completion in more than 18 months (0
points).
b. (10 points). Describe your past
experience in providing or arranging for
supportive services either on or off site
for those who are frail. Examples are:
Meals delivered to apartment of resident
or in a congregate setting (2 points),
arranging for or providing personal care
(3 points), providing 24-hour staffing (2
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point), providing or making available
on-site preventive health care (1 points)
and other support services (2 points).
c. (1 point). The Department will
provide 1 point to those applicants who
currently or propose to partner, fund, or
subcontract with grassroots
organizations. HUD will consider an
organization a ‘‘grassroots organization’’
if the organization is headquartered in
the local community and has a social
services budget of $300,000 or less; or
has six or fewer full-time equivalent
employees. (Refer to the General Section
for further information on policy
priority points for activities related to
grassroots organizations.)
2. Rating Factor 2: Need/Extent of the
Problem (20 Points)
This factor addresses the extent to
which the conversion is needed by the
categories of elderly persons and
persons with disabilities that the ALF is
intended to serve. The application must
include evidence of current needs
among project residents and needs of
potential residents in the housing
market area for such persons including
economic and demographic information
on very low-income, frail, elderly, and
persons with disabilities and
information on current assisted living
resources in the market area.
The factor also addresses your
inability to fund the repairs or
conversion activities from existing
financial resources. In making this
determination, HUD will consider the
project’s financial information. Submit
information responding to this factor in
accordance with Application
Submission Requirements in Sections
IV.B. Exhibits 3.c., 5. a. through d., and
10. a. through c. of this NOFA. In
evaluating this factor, HUD will
consider:
a. (7 points). The need for assisted
living among the elderly and disabled
residents of the project taking into
consideration those currently in need
and the depth of future needs given
aging in place.
b. (3 points). The need for assisted
living among very low-income elderly
persons and persons with disabilities in
the housing market area.
c. (9 points). Insufficient funding for
any needed conversion work, as
evidenced by the project’s financial
statements and specifically the lack of
excess Reserve for Replacement dollars
and residual receipts. If the available
Reserve for Replacement and residual
receipts are less than 10 percent of the
total funds needed = 9 points; if the
available Reserve for Replacement and
residual receipts are 10–50 percent of
need = 5 points; and, if the available
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27291
Reserve for Replacement and residual
receipts are 51 percent or more of the
total funds needed = 0 points).
d. (1 point). The Department will
provide one point to those applications
which establish a connection between
the proposed ALF and the community’s
Analysis of Impediments to Fair
Housing Choice (AI) or other planning
document that analyzes fair housing
issues and is prepared by a local
planning or similar organization.
3. Rating Factor 3: Soundness of
Approach (40 Points)
This factor addresses the quality and
effectiveness of your proposal in
addressing the proposed conversion,
effectiveness of service coordination
and management planning and the
meals and supportive services which
the ALF intends to provide, whether the
jurisdiction in which the ALF is located
has taken successful efforts to remove
regulatory barriers to affordable
housing, whether you will incorporate
energy efficiency in the design and
operation of the assisted living facility,
provide training, employment, and
economic opportunities to low- and
very low-income persons, and the extent
to which you have evidenced general
support for conversion by participating
in your community’s Consolidated
Planning Process, involving the
residents in the planning process.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Sections
IV.B. Exhibits 3.a. through c. and e.,
IV.B.6.b. through e., IV. B.9.a. through
e., g., and h. of this NOFA. In evaluating
this factor, HUD will consider the
following:
a. (10 points). The extent to which the
proposed ALF design will meet the
special physical needs of frail elderly
persons or persons with disabilities
(ALF design: meets needs = 10 points;
ALF design partially meets needs = 5
points; and ALF design does not meet
needs = 0 points).
b. (10 points). The extent to which the
ALF’s proposed management and
operational plan ensures that the
provision of both meals and supportive
services planned will be accomplished
upon completion of the conversion and
receipt of license for the operation of the
facility. (Consider ALF design/
management plan: meets needs of
management operations = 10 points;
ALF design/management plan partially
meets needs of management operations
= 5 points; and ALF design/management
plan does not meet needs of
management operations = 0 points.)
c. (7 points). The extent to which the
proposed supportive services meet the
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anticipated needs of the frail elderly and
disabled residents (does meet = 7
points; partially meets needs = 4 points;
and, does not meet needs = 0 points);
and
d. (7 points). The extent to which the
service coordination function is
addressed and explained as augmented
or new, and addresses the ongoing
procurement of needed services for the
residents of the ALF (does meet = 7
points, partially meets = 4 points, does
not meet = 0 points).
e. (2 points). The steps you have taken
in support of State and local efforts in
streamlining processes and procedures
that eliminate redundant requirements,
statutes, regulations and codes which
impede the availability of affordable
housing. To receive points for removal
of regulatory barriers, applicants must
complete Part A or B (not both), include
some form of documentation, where
requested, and include a point of
contact in their response using the
completed Questionnaire HUD Form
27300. (Refer to the General Section for
further information.)
f. (2 points). Describe how you plan to
incorporate energy efficiency measures
in the design, rehabilitation, or the
operation of the assisted living facility
through the use of Energy Star labeled
products and appliances. (Refer to the
General Section for further information.)
g. (2 points). To the greatest extent
feasible, describe how you propose to
provide opportunities to train and
employ low- and very low-income
persons in the project area; and how you
plan to award contracts to business
concerns which provide economic
opportunities to low- and very lowincome persons and people with
disabilities in the project area.
4. Rating Factor 4: Leveraging Resources
(10 Points)
This factor addresses your ability to
secure other community resources that
can be combined with HUD’s grant
funds to achieve program purposes. For
the ALCP to succeed, you must generate
local funding for the necessary
supportive services to operate the ALF.
HUD also encourages local funding for
some of the necessary conversion work,
or other work needed in the project (e.g.,
general modernization) which is NOT
specifically linked to the ALF).
Submit information responding to this
factor in accordance with Application
Submission Requirements in Section
IV.B. Exhibits 6.h. and i., B.7., and B.9.e.
through g. of this NOFA.
a. (4 points). The extent to which
there are commitments for the funding
needed for the meals and the supportive
services planned for the ALF and that
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the total cost of the estimated budget of
the ALF is covered. Consider 90 percent
or more commitment of the total budget
with no more than 10 percent for meals
and services = 4 points; 80–89.9 percent
with no more than 20 percent for meals
and services = 3 points; 65–79.9 percent
with no more than 35 percent for meals
and services = 2 points; 40–64.9 percent
with no more than 60 percent for meals
and services = 1 point; less than 40
percent commitment of the total budget
with no more than 60 percent support
for meals and services = 0 points.
b. (2 points) The extent to which your
past performance evidence
commitments for funding for meals and
supportive services.
c. (2 points). The extent of local
organizations’ support, which is firmly
committed to providing at least 50
percent of the total cost of ALF
conversion (consider 50% or more = 2
points, 20–49.9 percent = 1 points, and
under 20 percent = 0 points).
d. (2 points). The extent of local
organizational support which is firmly
committed to providing funds for
additional repair or retrofit necessary for
the project NOT specifically directed to
activities eligible under this NOFA
(funds firmly committed = 2 points,
funds not committed = 0 points).
5. Rating Factor 5: Achieving Results
and Program Evaluation (10 Points)
This factor reflects HUD’s goal to
embrace high standards of ethics,
management and accountability. This
factor emphasizes HUD’s commitment
to ensure that promises you make in the
application are kept; and to ensure
performance goals with outcomes are
established and are met (refer to Section
V.B. of the General Section for more
detail). Outcomes may include the
extent to which your project will
implement practical solutions that will
result in assisting residents in achieving
independent living and an improved
living environment, as well as the extent
to which the project will be viable
absent HUD funds but rely more on
state, local, and private funds. Submit
information responding to this factor in
accordance with Application
Submission Requirements in Section
IV.B. Exhibits 3.d., 6.a. through g., and
9.a. through e. of this NOFA. Applicants
must complete Form HUD–96010,
Program Outcome Logic Model in
responding to this Rating Factor. HUD
will evaluate the Logic Model in
accordance with the matrix provided in
Attachment 1 to the General Section.
a. (4 points). Describe the extent to
which your conversion time frame
reflects the length of time it will take to
convert the units describing how
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residents will benefit from the
conversion of the units; and how the
converted units will result in ALF
residents being able to age in place;
b. (2 points). Describe the extent to
which your assisted living facility will
implement practical solutions that will
result in assisting residents in achieving
independent living and improved living
environment.
c. (2 points). Demonstrate how the
project will be viable absent HUD funds
while relying more on state, local, and
private funds.
d. (2 points). Describe the extent to
which the ALFs operating philosophy
promotes the autonomy and
independence of the frail elderly
persons it is intended to serve (is fully
addressed = 2 points, ‘‘no’’ or not
addressed = 0 points).
6. Bonus Points (2 bonus points). The
project to be converted is located in an
RC/EZ/EC–II area, as described in the
General Section.
B. Reviews and Selection Process
1. The ALCP will fund those
applications that may impact federal
problem solving and policymaking and
that are relevant to HUD’s policy
priorities and annual goals and
objectives. (Refer to the General Section
for discussion of these priorities and
annual goals and objectives).
2. Review for Curable Deficiencies.
You should ensure that your application
is complete before submitting it to HUD
electronically via grants.gov. If you
received a waiver of the electronic
submission requirement, you must
submit an original and four copies to the
appropriate lead HUD Multifamily Hub
Office. Submitting fewer than the
original and four copies of the
application is not a curable deficiency
and will cause your application to be
considered non-responsive to the NOFA
and returned to you.
HUD will screen all applications
received by the deadline for curable
deficiencies. With respect to correction
of deficient applications, HUD may not,
after the application deadline date and
consistent with HUD’s regulations in 24
CFR part 4, subpart B, consider any
unsolicited information an applicant
may want to provide. HUD may contact
an applicant to clarify an item in the
application or to correct curable
deficiencies. Please note, however, that
HUD may not seek clarification of items
or responses that improve the
substantive quality of a response to any
rating factors. In order not to
unreasonably exclude applications from
being rated and ranked, HUD may
contact applicants to ensure proper
completion of the application and will
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do so on a uniform basis for all
applicants. A curable deficiency is a
missing Exhibit or portion of an Exhibit
that will not affect the rating of the
application. In each case, under this
NOFA, the appropriate lead HUD
Multifamily Hub office will notify you
in writing by describing the clarification
or curable deficiency. You must submit
clarifications or responses to curable
deficiencies in accordance with the
information provided by the Hub office
within 14 calendar days of the date of
HUD notification. (If the due date falls
on a Saturday, Sunday, or federal
holiday, your correction must be
received by HUD on the next day that
is not a Saturday, Sunday, or federal
holiday.) If the deficiency is not
corrected within this time period, HUD
will reject the application as
incomplete, and it will not be
considered for funding. The following is
a list of the deficiencies that will be
considered curable in ALCP
applications:
List of Curable Exhibits
• *Application Summary;
• *Articles of Incorporation, or
certification of Articles of Incorporation;
• *By-laws, or certification of bylaws;
• Evidence of occupancy for at least
five years;
• Original project plans;
• Relocation Plan;
• Evidence of Permissive Zoning;
• Form SF–424 Supplement, Survey
for Ensuring Equal Opportunity for
Applicants (‘‘Faith Based EEO Survey
(SF–424 SUPP)’’ on Grants.gov);
• Form HUD–424–CB, Grant
Applications Detailed Budget (‘‘HUD
Detailed Budget Form’’ on Grants.gov);
• Form HUD–424–CBW, Grant
Application Detailed Budget worksheet;
• Form HUD–2880, Applicant/
Recipient Disclosure/Update Report
(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov);
• Form HUD–2991, Certification of
Consistency with the Consolidated Plan;
• Form HUD–2994–A, You Are Our
Client! Grant Applicant Survey,
optional;
• Standard Form-LLL, Disclosure of
Lobbying Activities, if applicable;
• HUD–96011, ‘‘Third Party
Documentation Facsimile Transmittal’’
(‘‘Facsimile Transmittal Form on
Grants.gov) (For use with electronic
applications as the cover sheet to
provide third party documentation.).
The appropriate Hub office will notify
you in writing if your application is
missing any of the exhibits listed above
and you will be given 14 days from the
date of the HUD notification to submit
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the information required to cure the
noted deficiencies. The exhibits
identified by an asterisk (*) must be
dated on or before the application
deadline date. If not dated the
application will be rejected.
After the completeness review, HUD
staff will review your application to
determine whether the application
meets the threshold requirements.
3. Threshold Review. Only those
ALCP applications that meet all
threshold requirements will be eligible
to receive an award. Applications that
do not pass threshold will be rejected.
(See Section III.C 2. above for threshold
requirements).
4. Appeal Process. Upon rejection of
an ALCP application, HUD must send a
letter to the Owner outlining all reasons
for rejection. The Owner has 14
calendar days from the date of the letter
to appeal the rejection. If the Owner
submits an appeal, which causes the
rejection to be overturned, the
application will be rated, ranked, and
submitted to the selection panel for
consideration. If the Owner does not
appeal or does appeal but the rejection
is not overturned, the application will
remain rejected.
5. Review Panels. The Office of
Housing’s Multifamily Hubs will
establish panels to review all eligible
applications that have passed threshold.
6. Rating of Applications. HUD staff
teams will review and rate ALCP
applications in accordance with the
Ranking and Selection procedures
outlined below. All applications will be
either rated or technically rejected at the
end of technical review. If your
application meets all program eligibility
requirements after completion of
technical review, it will be rated
according to the rating selection factors
in Section V.A. above of this NOFA.
HUD reserves the right to reduce the
amount requested in the application if
any proposed components are ineligible
or if the cost of items is not deemed
reasonable. HUD will NOT reject an
ALCP application based on technical
review without notifying you of that
rejection with all the reasons for the
rejection, and providing you an
opportunity to appeal. You will have 14
calendar days from the date of HUD’s
written notice to appeal a technical
rejection to the Multifamily Hub where
the applications were sent originally.
HUD staff will make a determination on
an appeal before finalizing selection
recommendations.
7. Ranking and Selection Procedures.
Applications submitted in response to
this NOFA that are eligible, pass
threshold and have a total score of 75
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points (or more) are eligible for ranking
and selection.
a. Hub staff teams will be established
for ALCP review in each geographical
area to do the application ratings. After
the team’s ratings are finalized, the team
will place all rated applications within
that geographical area in rank order.
b. From within rank order, Hub staff
teams in each of the four geographical
areas will select the highest ranked
applications from within that
geographical area in rank order, without
regard to which Hub the application
was submitted which can be funded
from within the dollars available.
c. After making the initial selections,
however, HUD may use any residual
funds in each geographical area to select
the next rank-ordered application by
reducing the dollars requested by no
more than 10 percent and reducing the
number of units proposed, but in no
case reducing the number of units below
the financial threshold feasibility of five
ALF units.
d. Funds remaining after these
processes are completed will be
returned to HUD Headquarters. HUD
Headquarters will use these funds to
restore units to any project reduced as
a result of using the residual grant funds
in a geographical area. Finally, HUD
will use these funds for selecting one or
more additional applications based on
the field staff rating and rankings,
beginning with the highest rated
application nationwide. Only one
application will be selected per
geographical area from the national
residual amount. If there are no
approvable applications in other
geographical areas, the process will
begin again with the selection of the
next highest rated application
nationwide. This process will continue
until all approvable applications are
selected using the available remaining
funds. If there is a tie score between two
or more applications, and there are
insufficient residual funds to cover all
tied applications, HUD Headquarters
staff will choose the winning
application(s) by lottery and/or
reduction of grant requests consistent
with the instructions above.
VI. Award Administration Information
A. Award Notices
1. The Grant Agreement, and the
Form HUD–1044, signed by both the
Recipient and Grant Officer, shall serve
as the authorizing award documents.
Unsuccessful applicants will be
notified, by mail, within 30 days of the
announcement of the awards.
2. Adjustments to Funding. HUD will
not fund any portion of your application
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that is not eligible for funding under
specific program statutory or regulatory
requirements; does not meet the
requirements of this notice; or may be
duplicative of other funded programs or
activities. Only the eligible portion of
your application will be funded.
3. Applicant Debriefing. All requests
for debriefing must be made in writing
and submitted to the lead HUD
Multifamily Hub in which you applied
for assistance. Materials provided to you
during your debriefing will include the
final scores you received for each rating
factor, final evaluator comments for
each rating factor, and the final
assessment indicating the basis upon
which assistance was provided or
denied. Information regarding this
procedure may be found in the General
Section.
B. Administrative and National Policy
Requirements. See Section III.C. of this
NOFA and the General Section.
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C. Reporting
Recipients of funding under this
program NOFA shall submit a progress
report every six months after the
effective date of the Grant Agreement.
Every six months owners must report
their progress in attaining the goals and
objectives they proposed in their ALCP
Logic Model that was included in their
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application. Each semi-annual report
must identify any deviations (positive or
negative) from outputs and outcomes
proposed and approved by HUD, by
providing the information in the
reporting TAB of the approved Logic
Model. For FY2008, HUD is considering
a new concept for the Logic Model. The
new concept is a Return on Investment
statement. HUD will be publishing a
separate notice on the ROI concept.
VII. Agency Contacts
A. For Further Information and
Technical Assistance. You should
contact the HUD Multifamily Hub in
your geographical area. For a list of
HUD Multifamily Hub Offices, see
HUD’s Web site at https://www.hud.gov/
offices/adm/grants/fundsavail.cfm.
You also may contact Aretha
Williams, Director, Grant Policy and
Management Division, Room 6138 at
(202) 708–3000, extension 2480 for
questions regarding the ALF grant
award process. This is not a toll-free
number. Ms.Williams can be reached by
e-mail at Aretha_M._Williams@hud.gov.
If you have a hearing or speech
impairment, you may access the
telephone number via TTY by calling
the Federal Information Relay Service at
800–877–8339.
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VIII. Other Information
A. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (4 U.S.C. 3501–
3520) and assigned OMB control
number 2502–0542. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB control
number. Public reporting burden for the
collection of information is estimated to
average 2,373 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
data for the application, semi-annual
reports, and final report. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits to be
derived.
B. Appendix. Appendix 1 provides a
list of HUD Multifamily Hub Offices.
Appendix 1 may be found at HUD’s
Web site at https://www.hud.gov.
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Section 202 Supportive Housing for the
Elderly Program
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Housing.
B. Funding Opportunity Title: Section
202 Supportive Housing for the Elderly.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR–
5200–N–25; OMB Approval Number is
2502–0267.
E. Catalog of Federal Domestic
Assistance (CFDA) Number(s): 14.157,
Section 202 Supportive Housing for the
Elderly.
F. Dates: The application deadline
date is on or before July 10, 2008.
Applications must be received and
validated by Grants.gov by 11:59:59
p.m. eastern time on the deadline date.
Please be sure to read the General
Section, published March 19, 2008 (73
FR 14882), for information regarding
electronic application submission and
receipt requirements.
G. Optional, Additional Overview
Content Information
1. Purpose of the Program. This
program provides funding for the
development and operation of
supportive housing for very low-income
persons 62 years of age or older.
2. Available Funds. Approximately
$431.7 million in capital advance funds,
plus associated project rental assistance
contract (PRAC) funds and any
carryover funds available.
3. Types of Funds. Capital advance
funds will cover the cost of developing
the housing. PRAC funds will cover the
difference between the HUD-approved
operating costs of the project and the
tenants’ contributions toward rent (30
percent of their adjusted monthly
income).
4. Eligible Applicants. Private
nonprofit organizations and nonprofit
consumer cooperatives. (See Section
III.C.3.k of this NOFA for further details
and information regarding the formation
of the Owner corporation).
5. Eligible Activities. New
construction, rehabilitation, or
acquisition (with or without
rehabilitation) of housing. See Section
III.C.1 below of this NOFA for further
information.
6. Match Requirements. None
required.
7. Local HUD Offices. The local HUD
office structure, for the purpose of
implementing the Section 202 program,
consists of 18 Multifamily Hub Offices.
Within the Multifamily Hubs, there are
Multifamily Program Centers with the
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exception of the New York Hub, the
Buffalo Hub, the Denver Hub and the
Los Angeles Hub. All future references
shall use the term ‘‘local HUD office’’
unless a more detailed description is
necessary as in Limitations on
Applications and Ranking and Selection
Procedures, below.
Full Text of Announcement
I. Funding Opportunity Description
A. Program Description. HUD
provides capital advances and contracts
for project rental assistance in
accordance with 24 CFR part 891.
Capital advances may be used for the
construction or rehabilitation of a
structure, or acquisition of a structure
with or without rehabilitation. Capital
advance funds bear no interest and are
based on development cost limits in
Section IV.E.3. Repayment of the capital
advance is not required as long as the
housing remains available for
occupancy by very low-income elderly
persons for at least 40 years.
PRAC funds are used to cover the
difference between the tenants’
contributions toward rent (30 percent of
adjusted income) and the HUDapproved cost to operate the project.
PRAC funds may also be used to
provide supportive services and to hire
a service coordinator in those projects
serving frail elderly residents. The
supportive services must be appropriate
to the category or categories of frail
elderly residents to be served.
B. Authority. The Section 202
Supportive Housing for the Elderly
Program is authorized by section 202 of
the Housing Act of 1959 (12 U.S.C.
1701q), as amended by section 801 of
the Cranston-Gonzalez National
Affordable Housing Act (Pub. L. 101–
625; approved November 28, 1990); the
Housing and Community Development
Act of 1992 (Pub. L. 102–550; approved
October 28, 1992); the Rescissions Act
(Pub. L. 104–19; enacted on July 27,
1995); the American Homeownership
and Economic Opportunity Act of 2000
(Pub. L. 106–569; approved December
27, 2000); and the Consolidate
Appropriations Act, 2008 (Pub. L. 110–
161; approved December 26, 2007).
C. Calculation of Fund Reservation. If
selected, you will receive a fund
reservation that will consist of both a
reservation of capital advance funds and
a reservation of three years for project
rental assistance.
1. Capital Advance Funds. The
reservation of capital advance funds is
based on a formula which takes the
development cost limit for the
appropriate building type (elevator,
non-elevator) and unit size(s) and
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multiplies it by the number of units of
each size (including a unit for a resident
manager, if applicable) and then
multiplies the result by the high cost
factor for the area. The development
cost limits can be found in Section
IV.E.3. of this NOFA.
2. PRAC Funds. The initial PRAC
award covers three years. The amount
awarded is determined by multiplying
the number of revenue units for elderly
persons by the appropriate operating
cost standard times 3. The operating
cost standards will be published by
Notice.
II. Award Information
A. Available Funds. For FY2008,
approximately $431.7 million is
available for capital advances for the
Section 202 Supportive Housing for the
Elderly Program. The Consolidate
Appropriations Act, 2008 (Pub. L. 110–
161; approved December 26, 2007)
provides approximately $735 million for
capital advances, including
amendments to capital advance
contracts, for supportive housing for the
elderly as authorized by Section 202 of
the Housing Act of 1959 (12 U.S.C.
1701q), as amended by section 801 of
the Cranston-Gonzalez National
Affordable Housing Act (Pub. L. 101–
625, approved November 28, 1990), for
project rental assistance, amendments to
contracts for project rental assistance,
and the renewal of expiring contracts for
such assistance for up to a one-year
term, for supportive housing for the
elderly under section 202(c)(2) of the
Housing Act of 1959 as well as the
amount of $1.4 million to be transferred
to the Working Capital Fund.
Additionally, of the amount
appropriated, approximately
$60,000,000 is provided for Service
Coordinators and the continuation of
Congregate Services grants, up to
$24,750,000 is provided for Assisted
Living Conversion grants and
Emergency Capital Repairs, and
approximately $20,000,000 is provided
for a Section 202 Demonstration PreDevelopment Grant Program.
The announcement of the availability
of the funds for the Assisted Living
Conversion program is covered
elsewhere in this NOFA.
The announcement of the availability
of funds for Emergency Capital Repairs
will be addressed in a separate Federal
Register publication.
In accordance with the waiver
authority provided in the Consolidate
Appropriations Act, 2008 (Pub. L. 110–
161; approved December 26, 2007), the
Secretary is waiving the following
statutory and regulatory provision: The
term of the project rental assistance
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contract is reduced from 20 to 3 years.
HUD anticipates that at the end of the
contract terms, renewals will be
approved subject to the availability of
funds. In addition to this provision,
HUD will reserve project rental
assistance contract funds based on 75
percent rather than on 100 percent of
the current operating cost standards for
approved units in order to take into
account the average tenant contribution
toward rent.
The allocation formula used for
Section 202 reflects the ‘‘relevant
characteristics of prospective program
participants,’’ as specified in 24 CFR
791.402(a). The FY2008 formula
consists of one data element from the
2000 Census: Number of one-person
elderly renter households (householder
age 62 and older) with incomes at or
below the applicable Section 8 very
low-income limit, and with housing
conditions. Housing conditions are
defined as paying more than 30 percent
of income for gross rent, or occupying
a unit lacking some or all kitchen or
plumbing facilities, or occupying an
overcrowded unit (1.01 persons per
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room or more). To view the exact
income limits for a particular area of the
country you may access the FY2008
Income Limit Documentation System at:
https://www.huduser.org/datasets/il/
il08/.
Under Section 202, 85 percent of the
total capital advance amount is
allocated to metropolitan areas and 15
percent to nonmetropolitan areas. In
addition, each local HUD office
jurisdiction receives sufficient capital
advance funds for a minimum of 20
units in metropolitan areas and 5 units
in nonmetropolitan areas. The total
amount of capital advance funds to
support these minimum set-asides are
subtracted from the respective
(metropolitan or nonmetropolitan) total
capital advance amounts available. The
remainder is fair shared to each local
HUD office jurisdiction whose fair share
exceeds the minimum set-aside based
on the allocation formula fair share
factors described below.
Note: The allocations for metropolitan and
nonmetropolitan portions of the local HUD
office jurisdictions reflect the definitions of
metropolitan and nonmetropolitan areas as of
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27297
the June 2003 definitions by the Office of
Management and Budget.
A fair share factor is developed for
each metropolitan and nonmetropolitan
portion of each local HUD office
jurisdiction by dividing the number of
elderly renter households in the
respective metropolitan and
nonmetropolitan portion of the
jurisdiction by the total number of
elderly rental households in the
metropolitan and nonmetropolitan
portions of the United States. The
resulting percentage for each local HUD
office jurisdiction is then adjusted to
reflect the relative cost of providing
housing among the local HUD office
jurisdictions. The adjusted needs
percentage for the applicable
metropolitan or nonmetropolitan
portion of each jurisdiction is then
multiplied by the respective total
remaining capital advance funds
available nationwide. Based on the
allocation formula, HUD has allocated
the available capital advance funds as
shown on the following chart:
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B. Type of Award. Capital Advance
and Project Rental Assistance Contract
Funds for new Section 202 applications.
C. Type of Assistance Instrument. The
Agreement Letter stipulates the terms
and conditions for the Section 202 fund
reservation award as well as the
submission requirements following the
fund reservation award. The duration of
the fund reservation award for the
capital advance is 18 months from the
date of issuance of the fund reservation.
D. Anticipated Start and Completion
Date. Immediately upon your
acceptance of the Agreement Letter, you
are expected to begin work toward the
submission of a Firm Commitment
Application, which is the next
application submission stage. You are
required to submit a Firm Commitment
Application to the local HUD office
within 180 days from the date of the
Agreement Letter. Initial closing of the
capital advance and start of construction
of the project are expected to be
accomplished within the duration of the
fund reservation award period as
indicated in the above paragraph
regarding the Type of Assistance
Instrument. Final closing of this capital
advance is expected to occur no later
than six months after completion of
project construction.
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III. Eligibility Information
A. Eligible Applicants. Private
nonprofit organizations and nonprofit
consumer cooperatives that meet the
threshold requirements contained in the
General Section and Section III.C.2. of
this NOFA are the only eligible
applicants under this Section 202
program. Neither a public body nor an
instrumentality of a public body is
eligible to participate in the program.
Applicant eligibility for purposes of
applying for a Section 202 fund
reservation under this NOFA has not
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changed; i.e., all Section 202 Sponsors
and Co-Sponsors must be private
nonprofit organizations and nonprofit
consumer cooperatives. However, the
Owner corporation, when later formed
by the Sponsor, may be (1) a singlepurpose private nonprofit organization
that has tax-exempt status under Section
501(c)(3) or Section 501(c)(4) of the
Internal Revenue Code of 1986, (2)
nonprofit consumer cooperative, or (3)
for purposes of developing a mixedfinance project pursuant to the statutory
provision under Title VIII of the
American Homeownership and
Economic Opportunity Act of 2000, a
for-profit limited partnership with a
private nonprofit organization as the
sole general partner.
See Section III.C.3.b. regarding limits
on the total number of units and
projects for which you may apply for
funding.
B. Cost Sharing or Matching. No cost
sharing or match is required; however,
you are required to make a commitment
to cover the estimated start-up expenses,
the minimum capital investment of onehalf of one percent of the HUDapproved capital advance, not to exceed
$10,000 or for a national Sponsor not to
exceed $25,000, and any funds required
in excess of the capital advance,
including the estimated cost of any
amenities or features (and operating
costs related thereto) which are not
covered by the capital advance. You
make such a commitment by signing the
Form HUD–92042, Sponsor’s Resolution
for Commitment to Project in Exhibit
8(g) of the application found in Section
IV.B.
C. Other
1. Eligible Activities. Section 202
capital advance funds must be used to
finance the development of housing
through new construction,
rehabilitation, or acquisition with or
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without rehabilitation. Capital advance
funds may also be used in combination
with other non-Section 202 funding
sources leveraged by a for-profit limited
partnership (of which a single-purpose
private nonprofit organization is the
sole general partner) to develop a
mixed-finance project, including a
mixed-finance project for additional
units for the elderly over and above the
Section 202 units. The development of
a mixed-use project in which the
Section 202 units are mortgaged
separately from the other uses of the
structure is not considered a mixedfinance project. Project rental assistance
funds are provided to cover the
difference between the HUD-approved
operating costs and the amount the
residents pay (each resident pays 30
percent of adjusted income) as well as
to provide supportive services to frail
elderly residents.
Note: For purposes of approving Section
202 capital advances, HUD will consider
proposals involving mixed-financing for
additional units over and above the Section
202 units. However, you must obtain funds
to assist the additional units with other than
PRAC funds. HUD will not provide PRAC
funds for non-Section 202 units.
A portion of the PRAC funds (not to
exceed $15 per unit/per month) may be
used to cover some of the cost of any
supportive services for those frail
elderly or those elderly determined to
be at-risk of being institutionalized. The
balance of the cost for services must be
paid for from sources other than the
capital advance or PRAC funds. Also,
the cost of employing a service
coordinator for those projects serving
principally the frail elderly (when at
least 25 percent of the residents will be
frail or determined to be at-risk of being
institutionalized) is an eligible use of
PRAC funds. Section 202 projects
receiving Congregate Housing Services
assistance under Section 802 of the
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National Affordable Housing Act are not
eligible to use capital advance or PRAC
funds for supportive services or the cost
of a service coordinator.
2. Threshold Requirements for
Funding Consideration. In addition to
the threshold criteria outlined in the
General Section, the following threshold
requirements must be met:
a. Non-Responsive Application. Your
application will be considered nonresponsive to the NOFA and will not be
accepted for processing if you:
(1) Requested and received approval
to submit a paper application and you
submit less than the required number of
paper copies. Applicants receiving
waiver approval to submit a paper
application must follow the instructions
in the approval notification regarding
where to submit the application and the
number of copies required. Failure to
submit paper applications to the
appropriate local HUD office by that
office’s close of business on the
application deadline date will deem the
application late and therefore ineligible
for funding consideration;
(2) Submit paper copies of the
application if you have not received
approval from HUD for a waiver of the
electronic submission requirements;
(3) Submit a substantially deficient
application (i.e., a majority of the
required exhibits, are not submitted
with your application, particularly, but
not limited to, those exhibits which are
not curable). HUD reserves the right to
determine whether your application is
substantially deficient for purposes of
determining whether the application is
non-responsive to the NOFA. Refer to
Section IV.B., Content of Form of
Application Submission, for
information on the required exhibits for
submission with your application to
ensure that your application is complete
at time of submission;
(4) Request more units than were
allocated in either the metropolitan or
nonmetropolitan allocation category to
the local HUD office that will be
reviewing your application or 125 units,
whichever is less (see the allocation
chart in Section II.A. above);
(5) Request less than the minimum
number of 5 units per site;
(6) Request assistance for an ineligible
activity as defined in Section IV.E.,
Funding Restrictions, of this program
NOFA; or
(7) Are an ineligible applicant (see
Section III.A, Eligible Applicants of this
program NOFA).
b. Other Criteria.
(1) You, or a co-Sponsor, must have
experience in providing housing or
services to elderly persons.
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(2) You and any co-Sponsor must be
eligible private nonprofit organizations
or nonprofit consumer cooperatives
with tax exempt status under Internal
Revenue Service code.
(3) Your application must contain
acceptable evidence of the following:
(a) Evidence of Site Control. You must
provide evidence of site control as
described in this section and Exhibit
4(d)(i) of Section IV.B. of this NOFA.
(b) Historic Preservation. You are
required to send a letter to the State/
Tribal Historic Preservation Officer
(SHPO/THPO) that attempts to initiate
consultation with their office and
requests their review of your
determinations and findings with
respect to the historical significance of
your proposed project. A sample letter
to the SHPO/THPO that you may adapt
for your use, if you so choose, is
available on HUD’s Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm. You must include a
copy of your letter to the SHPO/THPO
in your application and a statement that
you have not received a response
letter(s) from the SHPO/THPO or a copy
of the response letter(s) received from
the SHPO/THPO.
(c) Contamination. HUD must
determine if a proposed site contains
contamination, such as hazardous
waste, petroleum, or petroleum
products, and, if so, HUD must be
satisfied that it is eliminated to the
extent necessary to meet non sitespecific federal, state or local health
standards. You must assist HUD by
doing the following:
(i) Phase I Environmental Site
Assessment (ESA). You must undertake
and submit a Phase I ESA, prepared in
accordance with the ASTM Standard E
1527–05, as amended, using the table of
contents and report format specified at
Appendix X4 thereto, completed or
updated as specified at Section 4.6
thereto no earlier than 180 days prior to
the application deadline date. The
Phase I ESA must be completed and
submitted with the application.
Therefore, it is important that you start
the Phase I ESA process as soon after
publication of the SuperNOFA as
possible.
Note: A Phase I ESA that is not properly
updated, does not use the report format
specified at Appendix X4 of ASTM Standard
E 1527–05, or that is prepared in accordance
with an older version of ASTM E 1527 will
result in a technical rejection of your
application.
To help you choose an
environmentally safe site, HUD invites
you to review the documents ‘‘Choosing
an Environmentally Safe Site’’ and
‘‘Supplemental Guidance,
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Environmental Information’’, which are
available on the HUD Web site at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm.
(ii) Phase II ESA. If the Phase I ESA
indicates the possible presence of
contamination and/or hazards, you must
decide whether to continue with this
site or choose another site. Should you
choose another site, the same Phase I
ESA process identified above must be
followed for the new site. However, if
you choose to continue with the original
site on which the Phase I ESA indicated
contamination or hazards, you must
undertake a detailed Phase II ESA by an
appropriate professional. In order for
your application to be considered for
review under this FY2008 funding
competition, the Phase II must be
received by the local HUD office on or
before August 11, 2008.
(iii) Clean-up—If the Phase II ESA
reveals site contamination, the extent of
the contamination and a plan for cleanup of the site must be submitted to the
local HUD office. The plan for clean-up
must include a contract for remediation
of the problem(s) and an approval letter
from the applicable federal, state, and/
or local agency with jurisdiction over
the site. In order for your application to
be considered for review under the
FY2008 funding competition, this
information must be received by the
local HUD office on or before August 11,
2008. If the above information is not
received by the local HUD office by that
date, the application will be rejected.
Note: Clean-up could be an expensive
undertaking. You must pay for the cost of any
clean-up and/or remediation with sources
other than the capital advance funds. If the
application is approved, clean-up must be
completed prior to initial closing.
Completion of clean-up means that HUD
must be satisfied that the contamination has
been eliminated to the extent necessary to
meet non site-specific federal, state or local
health standards, with no active or passive
remediation still taking place, no capping
over of any contamination, and no
monitoring wells. However, it is acceptable if
contamination remains solely in groundwater
that is at least 25 feet below the surface.
(d) Asbestos. Asbestos is a hazardous
substance commonly used in building
products until the late 1970s. Therefore,
you must submit one of the following
with your application:
(i) If there are no pre-1978 structures
on the site or if there are pre-1978
structures, that most recently consisted
of solely four or fewer units of singlefamily housing including appurtenant
structures thereto, a statement to this
effect, or
(ii) If there are pre-1978 structures on
the site, other than for a site that most
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recently consisted of solely four or
fewer units of single-family housing
including appurtenant structures
thereto, a comprehensive building
asbestos survey that is based on a
thorough inspection to identify the
location and condition of asbestos
throughout any structures. In those
cases where suspect asbestos is found,
it would either be assumed to be
asbestos or would require confirmatory
testing. If the asbestos survey indicates
the presence of asbestos or the presence
of asbestos is assumed, and if the
application is approved, HUD will
condition the approval on an
appropriate mix of asbestos abatement
and an asbestos Operations and
Maintenance Plan.
(4) There must be a market need for
the number of units proposed in the
area of the project location.
(5) You are required to include a
Supportive Services Plan that describes
the supportive services proposed to be
provided to the anticipated occupants,
including a description of the public or
private funds that are expected to fund
the proposed services and the manner in
which the services will be provided to
the proposed residents (see Exhibit 5 in
Section IV.B. of this NOFA). You must
not require residents to accept any
supportive services as a condition of
occupancy or admission.
(6) Delinquent Federal Debt. Refer to
the General Section for information
regarding delinquent federal debt.
3. Program Requirements. By signing
Form HUD–92015–CA, Supportive
Housing for the Elderly Section 202,
Application for Capital Advance
Summary Information, you are
certifying that you will comply with all
program requirements listed in the
General Section as well as the following
requirements:
a. Statutory and Regulatory
Requirements. In addition to the
statutory, regulatory, threshold and
public policy requirements listed in the
General Section and in this NOFA, you
must comply with all statutory and
regulatory requirements that govern the
Section 202 program.
b. Application/Project Size Limits.
(1) Application Limits Applicable to
Sponsors or Co-Sponsors. A Sponsor or
Co-sponsor may not apply for more than
200 units of housing for the elderly in
a single Hub or more than 10 percent of
the total units allocated to all HUD
offices. Affiliated entities (organizations
that are branches or offshoots of a parent
organization) that submit separate
applications are considered a single
entity for the purpose of this limit.
(2) Maximum Project Size. No single
application may propose the
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development of a project for more than
the number of units allocated to a local
HUD office (in either the metropolitan
or nonmetropolitan allocation category,
depending on the location of your
proposed project) or 125 units,
whichever is less. For example, the local
HUD office, which has jurisdiction over
the area of your proposed project, was
allocated 80 units (metropolitan) and 20
units (nonmetropolitan) for a total of
100 units. You cannot apply for more
than 80 units if your proposed project
is in a metropolitan area and no more
than 20 units if the project is in a
nonmetropolitan area. The maximum
project size includes a resident
manager’s unit, if proposed.
(3) Minimum Project Size. The
minimum number of units that can be
applied for in one application is five
units. If the proposed project will be a
scattered-site development, the five-unit
minimum requirement will apply to
each site.
c. Minimum Capital Investment. If
selected, you must provide a minimum
capital investment of one-half of one
percent of the HUD-approved capital
advance amount, not to exceed $10,000
in accordance with 24 CFR 891.145,
with the following exception: If you, as
Sponsor or Co-Sponsor, have one or
more Section 202 or one or more
Section 811 project(s) under reservation,
construction, or management in two or
more different HUD geographical
regions (Hubs), the minimum capital
investment shall be one half of one
percent of the HUD-approved capital
advance amount, not to exceed $25,000.
d. Accessibility. Your project must
meet accessibility requirements
published at 24 CFR 891.120, 24 CFR
891.210, and Section 504 of the
Rehabilitation Act of 1973 and its
implementing regulations at 24 CFR Part
8, and, if new construction, the design
and construction requirements of the
Fair Housing Act and HUD’s
implementing regulations at 24 CFR part
100. In addition, 24 CFR 8.4(b)(5)
prohibits the selection of a site or
location which has the purpose or effect
of excluding persons with disabilities
from the federally assisted program or
activity. Refer to Section V.A. below and
the General Section for information
regarding the policy priority of
encouraging visitability and universal
design.
e. Conducting Business in Accordance
with HUD Core Values and Ethical
Standards. You are not subject to the
requirements of 24 CFR parts 84 and 85
as outlined in the General Section,
except that the disposition of real
property may be subject to 24 CFR part
84. However, you are still subject to the
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core values and ethical standards as
they relate to the conflict of interest
provisions in 24 CFR 891.130. To ensure
compliance with the program’s conflict
of interest provisions, you are required
to sign a Sponsor’s Conflict of Interest
Resolution, Form HUD 92041, and
include it in your Section 202
application. Further, if awarded a
Section 202 fund reservation, the
officers, directors, board members,
trustees, stockholders and authorized
agents of the Section 202 Sponsor and
Owner entities will be required to
submit to HUD individual certifications
regarding compliance with HUD’s
conflict of interest requirements.
f. National Environmental Policy Act.
You must comply with the National
Environmental Policy Act of 1969
(NEPA) (42 U.S.C. 4321) and applicable
related environmental authorities at 24
CFR 50.4, HUD’s programmatic
implementing regulations at 24 CFR part
50 and 24 CFR 891.155(b), especially,
but not limited to, the provision of
information to HUD at 24 CFR 50.31(b),
and you must comply with any
environmental ‘‘conditions and
safeguards’’ at 24 CFR 50.3(c).
Under 24 CFR part 50, HUD has the
responsibility for conducting the
environmental reviews. HUD will
commence the environmental review of
your project upon receipt of your
completed application. However, HUD
cannot approve any site unless it first
completes the environmental review
and finds that the site meets its
environmental requirements. In rare
cases where HUD is not able to
complete the environmental review, it is
due to a complex environmental issue
that could not be resolved during the
time period allocated for application
processing. Thus, HUD requires you to
attempt to obtain comments from the
State/Tribal Historic Preservation
Officer (see Exhibit 4(d)(ix) of Section
IV.B. below) to help HUD complete the
environmental review on time. It is also
why HUD may contact you for
additional environmental information.
So that you can review the type of
information that HUD needs for its
preparation of the environmental
review, the type of information requests
that HUD may make to you, and the
criteria that HUD uses to determine the
environmental acceptability of a site,
you are invited to go to the following
Web site to view the HUD form 4128,
including the Sample Field Notes
Checklist, which HUD uses to record the
environmental review: https://
www.hud.gov/utilities/intercept.cfm?/
offices/cpd/energyenviron/environment/
compliance/forms/4128.pdf.
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g. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. Refer to
the General Section.
h. Fair Housing Requirements. Refer
to the General Section for information
regarding fair housing requirements.
i. Economic Opportunities for Low
and Very Low-Income Persons (Section
3). You must comply with Section 3 of
the Housing and Urban Development
Act of 1968, 12 U.S.C. 1701u (Economic
Opportunities for Low and Very LowIncome Persons) and its implementing
regulations at 24 CFR part 135. You
must ensure that training, employment
and other economic opportunities shall,
to the greatest extent feasible, be
directed toward low and very lowincome persons, particularly those who
are recipients of government assistance
for housing and to business concerns
which provide economic opportunities
to low and very low-income persons in
the area in which the proposed project
will be located. To comply with Section
3 requirements you are hereby certifying
that you will strongly encourage your
general contractor and subcontractors to
participate in local apprenticeship
programs or training programs
registered or certified by the Department
of Labor’s Office of Apprenticeship,
Training, Employer and Labor Services
or recognized State Apprenticeship
Agency. To receive up to two (2) points,
you must submit, under Exhibit 3(j), a
description on how you plan to
incorporate the Section 3 requirements
into your proposed project with goals
for expanding training and employment
opportunities for low and very lowincome (Section 3) residents as well as
business concerns.
j. Design and Cost Standards. You
must comply with HUD’s Section 202
design and cost standards (24 CFR
891.120 and 891.210), the Uniform
Federal Accessibility Standards (24 CFR
40.7), Section 504 of the Rehabilitation
Act of 1973 and HUD’s implementing
regulations at 24 CFR part 8, and for
covered multifamily dwellings designed
and constructed for first occupancy after
March 13, 1991, the design and
construction requirements of the Fair
Housing Act and HUD’s implementing
regulations at 24 CFR part 100, and,
where applicable, the Americans with
Disabilities Act of 1990.
k. Formation of Owner Corporation.
You must form an Owner entity (in
accordance with 24 CFR 891.205) after
issuance of the capital advance fund
reservation and must cause the Owner
entity to file a request for determination
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of eligibility and a request for capital
advance, and must provide sufficient
resources to the Owner entity to ensure
the development and long-term
operation of the project, including
capitalizing the Owner entity at firm
commitment processing in an amount
sufficient to meet its obligations in
connection with the project over and
above the capital advance amount.
l. Davis-Bacon. You must comply
with the Davis-Bacon requirements (12
U.S.C. 1701q(j)(5)) and the Contract
Work Hours and Safety Standards Act in
accordance with 24 CFR 891.155(d).
4. Energy Efficiency.
HUD has adopted a wide-ranging
energy action plan for improving energy
efficiency in all program areas. As a first
step in implementing the energy plan,
HUD, the Environmental Protection
Agency (EPA) and the Department of
Energy (DoE) have signed a joint
partnership to promote energy
efficiency in HUD’s affordable housing
efforts and programs. The purpose of the
Energy Star partnership is not only to
promote energy efficiency of the
affordable housing stock, but also to
help protect the environment.
Although it is not a requirement, you
are encouraged to promote energy
efficiency in design and operation of
your proposed project and your
application will receive one point if you
describe your plans for doing so in the
proposed project. You are urged
especially to purchase and use Energy
Star-labeled products. For further
information about Energy Star, see
https://www.energystar.gov, or call 1–
888–STAR–YES (1–888–782–7937) or
for the hearing-impaired, 1–888–588–
9920 TTY.
IV. Application and Submission
Information
Applicants are required to submit an
electronic application unless they
receive a waiver of the requirement in
accordance with the procedures in
Section IV.C. of this NOFA. See the
General Section for information on
electronic application submission and
timely submission and receipt
requirements.
A. Address to Request Application
Package. All information required to
complete and return a valid application
is included in the General Section and
this NOFA, including other related
documents. Applicants may download
the application and instructions from
the Grants.gov Web site at https://
www.grants.gov/applicants/
apply_for_grants.jsp. If you have
difficulty accessing the information you
may call the Grants.gov Support Desk
toll free 800–518–GRANTS or e-mail
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your questions to Support@Grants.gov.
See the General Section for information
regarding the registration process or ask
for registration information from the
Grants.gov Support Desk.
You may request general information,
copies of the General Section and NOFA
(including related documents), from the
NOFA Information Center (800–HUD–
8929), Monday through Friday, except
on federal holidays. Persons with
hearing and speech impairments may
access the above number via TTY by
calling the toll-free Federal Relay
Service at 800–877–8339. When
requesting information, please refer to
the name of the program in which you
are interested.
B. Content and Form of Application
Submission. The exhibits to be included
in your application are contained in the
body of this NOFA. Before preparing
your application, you should carefully
review the requirements of the
regulations (24 CFR part 891) and
general program instructions in
Handbook 4571.3 REV–1, Section 202
Capital Advance Program for Housing
the Elderly. Note: Section 1001 of Title
18 of the United States Code (Criminal
Code and Criminal Procedure, 72 Stat.
967) applies to all information supplied
in the application submission. (18
U.S.C. 1001, among other things,
provides that whoever knowingly and
willfully makes or uses a document or
writing containing any false, fictitious,
fraudulent statement or entry, in any
matter within the jurisdiction of any
department or agency of the United
States, shall be fined not more than
$10,000 or imprisoned for not more than
five years, or both.)
The Application for a Section 202
Capital Advance consists of four parts
with a total of eight Exhibits. Included
with the eight Exhibits are prescribed
forms, certifications and resolutions.
The components of the Application are:
• Part 1—Application Form for
Section 202 Supportive Housing—
Capital Advance (Exhibit 1).
• Part 2—Your Ability to Develop and
Operate the Proposed Project (Exhibits 2
and 3).
• Part 3—The Need for Supportive
Housing for the Target Population in the
Area to be Served, Site Control and
Suitability of Site, Adequacy of the
Provision of Supportive Services and of
the Proposed Project (Exhibits 4 and 5).
• Part 4—General Application
Requirements, Certifications and
Resolutions (Exhibits 6 through 8).
The following additional information,
which may assist you in preparing your
application, is available on HUD’s Web
site at https://www.hud.gov/offices/adm/
grants/fundsavail.cfm:
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• Listing of Local HUD Offices.
• Letter Requesting SHPO/THPO
Review.
• Choosing an Environmentally Safe
Site.
• Supplemental to Choosing an
Environmentally Safe Site.
Your application must include all of
the information, materials, forms, and
exhibits listed below (unless you were
selected for a Section 202 fund
reservation within the last three funding
cycles). If you qualify for this exception,
you are not required to submit the
information described in Exhibits 2(a),
(b), and (c), which are the articles of
incorporation, (or other organizational
documents), Bylaws, and the IRS tax
exemption, respectively. If there has
been a change in any of these
documents since your previous HUD
approval, you must submit the updated
information in your application. The
local HUD office will verify your
previous HUD approval by checking the
project number and approval status with
the appropriate local HUD office based
on the information submitted.
In addition to this relief of paperwork
burden in preparing applications, you
will be able to use information and
exhibits previously prepared for prior
applications under Section 202, Section
811, or other funding programs.
Examples of exhibits that may be readily
adapted or amended to decrease the
burden of application preparation
include, among others, those on
previous participation in the Section
202 or Section 811 programs, your
experience in the provision of housing
and services, supportive services plans,
community ties, and experience serving
minorities.
For programmatic information, you
MUST contact the appropriate local
HUD office about the submission of
applications within the jurisdiction of
that Office. A listing of the local HUD
offices is available on HUD’s Web site
at https://www.hud.gov/offices/adm/
grants/fundsavail.cfm.
Please submit your application using
the following format provided in this
NOFA. For applications to be submitted
electronically, in which you have
created files to be attached to the
electronic application, you should
number the pages of the attached file
and include a header that identifies the
exhibit that it relates to. Please be sure
to follow the file labeling and file format
instructions in the General Section.
For applicants that have received a
waiver of the electronic application
submission, you must number the pages
of each file, narratives and other
attached files. Include the name of your
organization, your DUNS number, and
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the exhibit number that you are
responding to on the header of each
document.
1. Table of Contents.
a. Part I—Application Form.
(1) Exhibit 1: Form HUD–92015–CA
Application for Capital Advance
Summary Information.
b. Part II—Ability to Develop/Operate
Project.
(1) Exhibit 2: Legal Status.
(a) Organizational Documents.
(b) Bylaws.
(c) IRS Tax Exemption Ruling.
(2) Exhibit 3: Purpose/Community
Ties/Experience.
(a) Purpose(s), current activities, etc.
(b) Community ties, description of
area.
(c) Other Funding Sources.
(d) Letters of support.
(e) Housing/Supportive Services
experience.
(f) Involvement of target population.
(g) Practical solutions.
(h) Project Development Timeline.
(i) Form HUD–27300, America’s
Affordable Communities Initiative/
Removal of Regulatory Barriers (HUD
Communities Initiative Form on
Grants.gov), with supporting
documentation.
(j) Section 3 requirements.
c. Part III—Need for Housing, Site
Requirements, Proposed Services.
(1) Exhibit 4: Project Information.
(a) Evidence of need for project.
(b) Benefit to population/community.
(c) Narrative project description:
(i) Building design;
(ii) Energy efficiency features;
(iii) Mixed-financing for additional
units.
(d) Site control and zoning:
(i) Site control documents;
(ii) Freedom of site from restrictions;
(iii) Zoning requirements;
(iv) URA site notification
requirements;
(v) Topographical/demographical
description of site/area and
opportunities for minorities;
(vi) Racial composition/map of site;
(vii) Phase I ESA;
(viii) Asbestos Statement/Survey;
(ix) SHPO/THPO requirements.
(2) Exhibit 5: Supportive Services
Plan.
(a) Description of services.
(b) Other funding sources.
(c) How services will be provided.
d. Part IV—Requirements/
Certifications/Resolutions.
(1) Exhibit 6: Other Applications.
(a) FY08 Sections 202/811
applications to other Offices.
(b) Information on FY07 and prior
years’ Sections 202/811 applications.
(2) Exhibit 7: Required information
on:
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(a) All property occupants;
(b) Relocation costs/services;
(c) Staff to carry out relocation;
(d) Occupant move-outs within past
12 months;
(e) Issuance of general information
notice and advisory services
information.
(3) Exhibit 8: Forms/Certifications/
Resolutions.
(a) SF–424 Application for Federal
Assistance;
(b) SF–424 Supplement ‘‘Survey on
Ensuring Equal Opportunities for
Applicants’’ (Faith Based EEO Survey
(SF–424 SUPP) on Grants.gov);
(c) SF–LLL, Disclosure of Lobbying
Activities;
(d) HUD–2880. ‘‘Applicant/Recipient
Disclosure/Update Report’’ (HUD
Applicant Recipient Disclosure Report
on Grants.gov);
(e) HUD–2991 Certification of
Consistency with the Consolidated Plan;
(f) HUD–92041 Sponsor’s Conflict of
Interest Resolution;
(g) HUD–92042 Sponsor’s Resolution
for Commitment to Project;
(h) HUD–2990 Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan (if applicable);
(i) HUD–96010 Program Outcome
Logic Model;
(j) HUD–96011 ‘‘Third Party
Documentation Facsimile Transmittal’’
(Facsimile Transmittal Form on
Grants.gov). This is to be used as the
cover page for faxing third party
information for electronic applications
only. Please refer to the General Section
for a detailed discussion.
(k) HUD–2994–A Form HUD–
2994A—You are Our Client! Grant
Applicant Survey (Optional).
2. Programmatic Applications
Requirements.
a. Part I—Application Form for
Section 202 Supportive Housing—
Capital Advance.
(1) Exhibit 1—Form HUD–92015–CA,
Supportive Housing for the Elderly
Section 202, Application for Capital
Advance Summary Information. A copy
of the form is available in the
instructions download at https://
www.grants.gov/applicants/
apply_for_grants.jsp.
b. Part II—Your Ability to Develop
and Operate the Proposed Project.
(1) Exhibit 2—Evidence of your legal
status (i.e., evidence of your status as a
private nonprofit organization or
nonprofit consumer cooperative). If
another organization(s) is co-sponsoring
the application with you, each cosponsor must also submit the following:
(a) Articles of Incorporation,
constitution, or other organizational
documents;
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(b) Bylaws;
(c) IRS tax exemption ruling (this
must be submitted by all Sponsors,
including churches).
Note: Based on a HUD review of your
articles of incorporation, constitution, or
other organizational documents, HUD
must determine, among other things,
that (1) you are an eligible private
nonprofit entity and are not a public
body or an instrumentality of a public
body, (2) your corporate purposes are
sufficiently broad to provide you the
legal authority to sponsor the proposed
project for the elderly, to assist the
Owner, and to apply for a capital
advance, (3) no part of the Sponsor’s net
earnings inures to the benefit of any
private party, and (4) that you are not
controlled by or under the direction of
persons seeking to derive profit or gain
therefrom. [EXCEPTION: If you received
a section 202 fund reservation within
the last three funding cycles, you are not
required to submit the documents
described in (a), (b), and (c) above.
Instead, submit the project number of
the latest application and the local HUD
office to which it was submitted. If there
have been any modifications or
additions to the subject documents,
indicate such, and submit the new
material.]
(2) EXHIBIT 3—Your purpose,
community ties and experience:
(a) A description of your purpose(s),
current activities, including your ability
to enlist volunteers and raise private
and local funds, and how long you have
been in existence.
(b) A description of your ties to the
community in which your project will
be located and to the minority and
elderly communities in particular,
including a description of the specific
geographic area(s) in which you have
served.
(c) A description of other funding
sources for the project (including
financial assistance, donation of land,
provision of services, etc.).
(d) Letters of support for your
organization and for the proposed
project from organizations familiar with
the housing and supportive services
needs of the target population that you
expect to serve in the proposed project.
(e) A description of your housing and/
or supportive services experience. The
description should include any rental
housing projects and/or supportive
services facilities that you sponsored,
own and/or operate, your past or current
involvement in any programs other than
housing that demonstrates your
management capabilities (including
financial management) and experience,
your experience in serving the target
population (the elderly and/or families
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and minorities); and the reasons for
receiving any increases in fund
reservations for developing and/or
operating previously funded Section
202 or Section 811 projects. The
description should include data on the
facilities and services provided, the
racial/ethnic composition of the
populations served, if available, and
information and testimonials from
residents or community leaders on the
quality of the activities. Examples of
activities that could be described
include housing counseling, nutrition
and food services, special housing
referral, screening and information
projects.
(f) A description of your efforts to
involve members of the target
population (elderly persons, including
minority elderly persons) in the
development of the application as well
as your intent to involve the target
population in the development and
operation of the project.
(g) A description of the practical
solutions you will implement which
will enable residents of your project to
achieve independent living. In addition,
describe the educational opportunities
you will provide for the residents and
how you will provide them. This
description should include any
activities that will enhance the quality
of life for the residents. And, finally,
describe how your proposed project will
be an improved living environment for
the residents when compared to their
previous place of residence.
(h) Describe your plan for completing
the proposed project. Completion of
Exhibit 8(i), Program Outcome Logic
Model, will respond to this exhibit. The
Logic Model must list the major
development stages for the project with
associated measures that must be met in
order to get the project to initial closing
and start of construction within the 18month fund reservation period, full
completion of the project, and final
closing
(i) A description of the successful
efforts the jurisdiction in which your
project will be located has taken in
removing regulatory barriers to
affordable housing. To obtain up to 2
points for this policy priority, you must
complete the optional Form HUD–
27300, ‘‘Questionnaire for HUD’s
Initiative on Removal of Regulatory
Barriers’’ and provide the necessary
URL references or submit the
documentary evidence. This exhibit is
optional, but to obtain up to 2 points for
this policy priority, you must submit
this information using Form HUD–
27300 and include the necessary URL
references or other documentary
evidence and contact information.
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27305
When providing documents in support
of your responses to the questions on
the form, please provide the applicant
name and project name and whether
you were responding under column A
or B, then identify the number of the
question and the URL or document
name and attach using the attachment
function at the end of the electronic
form. This exhibit will be used to rate
your application under Rating Factor
3(j).
(j) A description on how you plan to
incorporate the Section 3 requirements
into your proposed project with goals
for expanding training and employment
opportunities for low- and very lowincome (Section 3) persons as well as
business concerns in the area in which
the proposed project will be located.
This exhibit is optional, but to obtain up
to 2 points for this policy priority, you
must submit this exhibit and adequately
address your plans to provide
opportunities to train and employ lowand very low-income residents of the
project area and award substantial
contracts to persons residing in the
project area.
c. Part III—The Need for Supportive
Housing for the Target Population, Site
Control and Suitability of Site,
Adequacy of the Provision of
Supportive Services and of the Proposed
Project
(1) Exhibit 4—Need and Project
Information:
(a) Evidence of need for supportive
housing. Include a description of the
category or categories of elderly persons
the housing is intended to serve and
evidence demonstrating sustained
effective demand for supportive housing
for that population in the market area to
be served, taking into consideration the
occupancy and vacancy conditions in
existing federally assisted housing for
the elderly (HUD and the Rural Housing
Service (RHS)) e.g., public housing, state
or local data on the limitations in
activities of daily living among the
elderly in the area; aging in place in
existing assisted rentals; trends in
demographic changes in elderly
population and households; the
numbers of income eligible elderly
households by size, tenure and housing
condition; the types of supportive
services arrangements currently
available in the area; and the use of such
services as evidenced by data from local
social service agencies or agencies on
aging. Also, a description of how
information in the community’s or
(where applicable) the state’s
Consolidated Plan, Analysis of
Impediments to Fair Housing Choice
(AI) or other planning document that
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analyzes fair housing issues was used in
documenting the need for the project.
(b) A description of how the proposed
project will benefit the target population
and the community in which it will be
located.
(c) Description of the project.
(i) Narrative description of the
building design including a description
of the number of units with bedroom
distribution, any special design features,
including any features that incorporate
visitability standards and universal
design, amenities, and/or commercial
and community spaces, and how this
design will facilitate the delivery of
services in an economical fashion and
accommodate the changing needs of the
residents over the next 10–20 years.
Note: If the community spaces,
amenities, or features do not comply
with the project design and cost
standards of 24 CFR 891.120(a) and (c),
the special standards of 24 CFR 891.210,
and the limitation on bedroom unit
sizes as required by paragraph 1–11.B.4.
of HUD Handbook 4571.3 REV–1, you
must demonstrate your ability and
willingness to contribute both the
incremental development cost and
continuing operating cost associated
with the community spaces, amenities,
or features.
(ii) Describe how the project will
promote energy efficiency, including
any plans to incorporate energy
efficiency measures in the design,
construction, and operation of the
project and the use of Energy Star
labeled products and appliances. Refer
to the General Section for additional
guidance.
(iii) If you are proposing to develop a
mixed-finance project by developing
additional units for the elderly (i.e., in
addition to the 202 units), a description
of any plans and actions you have taken
to create such a mixed-finance project
with the use of Section 202 capital
advance funds, in combination with
other funding sources. Provide the
number of non-Section 202 units to be
included in the mixed-finance project
(also provide the number of additional
units in the appropriate space on Form
HUD–92015–CA). Also, provide copies
of any letters you have sent seeking
outside funding for the non-Section 202
units and any responses thereto. You
also must demonstrate your ability to
proceed with the development of a
Section 202 project, as proposed in your
application, in the event you are later
unable to obtain the necessary outside
funding. NOTES: (1) If approved for a
reservation of capital advance funds,
you will be required to submit, with
your Firm Commitment Application, the
additional documents required by HUD
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for mixed-finance proposals. (2) A
mixed-finance project does not include
the development of a mixed-use project
in which the Section 202 units are
mortgaged separately from the other
uses of the structure.
(d) Evidence of site control and
permissive zoning.
(i) Acceptable evidence of site control
is limited to any one of the following:
(A) Deed or long-term leasehold
which evidences that you have title to
or a leasehold interest in the site. If a
leasehold, the term of the lease must be
at least 50 years with renewable
provisions for 25 years, except for sites
on Indian trust land, in which case, the
term of the lease must be at least 50
years with no requirement for
extensions;
(B) Contract of sale for the site that is
free of any limitations affecting the
ability of the seller to deliver ownership
to you after you receive and accept a
notice of Section 202 capital advance.
(The only condition for closing on the
sale can be your receipt and acceptance
of the capital advance.) The contract of
sale cannot require closing earlier than
the Section 202 closing;
(C) Option to purchase or for a longterm leasehold, which must remain in
effect for six months from the date on
which the applications are due, must
state a firm price binding on the seller,
and be renewable at the end of the sixmonth period. The only condition on
which the option may be terminated is
if you are not awarded a fund
reservation;
(D) If the site is covered by a mortgage
under a HUD program, (e.g., a
previously funded Section 202 or
Section 811 project or an FHA-insured
mortgage) you must submit evidence of
site control as described above and
evidence that consent to release the site
from the mortgage has been obtained or
has been requested from HUD (all
required information in order for a
decision on the request for a partial
release of security must have been
submitted to the local HUD office) and
from the mortgagee, if other than HUD.
Approval to release the site from the
mortgage must be done before the local
HUD office makes its selection
recommendations to HUD Headquarters.
Refer to Chapter 16 of HUD Handbook
4350.1 REV–1, Multifamily Asset
Management and Project Servicing, for
instructions on submitting requests to
the local HUD office for partial release
of security from a mortgage under a
HUD program; or
(E) For sites to be acquired from a
public body, evidence is needed that the
public body possesses clear title to the
site and has entered into a legally
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binding agreement to lease or convey
the site to you after you receive and
accept a notice of Section 202 capital
advance. The same requirements for site
control are applicable to sites to be
acquired from public bodies as are
applicable to sites to be acquired from
other entities. Where HUD determines
that time constraints of the funding
round will not permit you to obtain all
of the required official actions (e.g.,
approval of Community Planning
Boards) that are necessary to convey
publicly-owned sites, you may include
in your application a letter from the
mayor or director of the appropriate
local agency indicating that conveyance
or leasing of the site is acceptable
without imposition of additional
covenants or restrictions, and only
contingent on the necessary approval
action. Such a letter of commitment will
be considered sufficient evidence of site
control but only if the commitment does
not contain restrictions or qualifications
that would be unacceptable in the case
of other entities. Where a public
housing site is to be acquired from a
public housing agency (PHA), the PHA
must have applied to HUD for
permission to dispose of the site or
received approval of the disposition
from HUD.
(ii) Whether you have title to the site,
a contract of sale, an option to purchase,
or are acquiring a site from a public
body, you must provide evidence (a
current title policy or other acceptable
evidence) that the site is free of any
limitations, restrictions, or reverters
which could adversely affect the use of
the site for the proposed project for the
40-year capital advance period under
HUD’s regulations and requirements
(e.g., reversion to seller if title is
transferred). If the title evidence
contains restrictions or covenants,
copies of the restrictions or covenants
must be submitted with the application.
If the site is subject to any such
limitations, restrictions, or reverters, the
application will be rejected. Purchase
money mortgages that will be satisfied
from capital advance funds are not
considered to be limitations or
restrictions that would adversely affect
the use of the site. If the contract of sale
or option agreement contains provisions
that allow a Sponsor not to purchase the
property for reasons such as
environmental problems, failure of the
site to pass inspection, or the appraisal
is less than the purchase price, then
such provisions are not objectionable
and a Sponsor is allowed to terminate
the contract of sale or the option
agreement.
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Note: A proposed project site may not be
acquired or optioned from a general
contractor (or its affiliate) that will construct
the Section 202 project or from any other
development team member.
(iii) Evidence that the project, as
proposed, is permissible under
applicable zoning ordinances or
regulations or a statement of the
proposed action required to make the
proposed project permissible and the
basis for the belief that the proposed
action will be completed successfully
before the submission of the firm
commitment application (e.g., a
summary of the results of any requests
for rezoning and/or the procedures for
obtaining special or conditional use
permits on land in similar zoning
classifications and the time required for
such rezoning, or preliminary
indications of acceptability from zoning
bodies, etc.).
(iv) Evidence of compliance with the
URA requirement that the seller has
been provided, in writing, with the
required information regarding a
voluntary, arm’s length purchase
transaction (i.e., (1) applicant does not
have the power of eminent domain and,
therefore, will not acquire the property
if negotiations fail to result in an
amicable agreement, and (2) of the
estimate of the fair market value of the
property).
Note: A certification for this requirement is
not sufficient. Evidence must be submitted to
meet this requirement. This information
should have been provided before making the
purchase offer. However, in those cases
where there is an existing option or contract,
the seller must be provided the opportunity
to withdraw from the agreement or
transaction, without penalty, after this
information is provided.
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(v) Narrative describing topographical
and demographic aspects of the site, the
suitability of the site and area (as well
as a description of the characteristics of
the neighborhood), how use of the site
will promote greater housing
opportunities for minority elderly and
elderly persons with disabilities (if
applicable), and how use of the site will
affirmatively further fair housing.
Note: You can best demonstrate your
commitment to affirmatively furthering fair
housing by describing how your proposed
activities will assist the jurisdiction in
overcoming impediments to fair housing
choice identified in the applicable
jurisdiction’s Analysis of Impediments (AI)
to Fair Housing Choice, which is a
component of the jurisdiction’s Consolidated
Plan or any other planning document that
addresses fair housing issues. The applicable
Consolidated Plan and AI may be the
community’s, the county’s, or the state’s, to
which input should have been provided by
local community organizations, agencies in
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the community and residents of the
community. Alternatively, a document that
addresses fair housing issues and remedies to
barriers to fair housing in the community that
was previously prepared by a local planning,
or similar organization, may be used.
Applicable impediments could include the
need for improved housing quality and
services for elderly minority families, lack of
affirmative marketing and outreach to
minority elderly persons, and the need for
quality eldercare services within areas of
minority concentration when compared with
the type and quality of similar services and
housing in nonminority areas.
(vi) A map showing the location of the
site, the racial composition of the
neighborhood, and any areas of racial
concentration.
Note: For this competition, when
determining the racial and ethnic
composition of the neighborhood
surrounding the proposed site, use data from
the 2000 Census of Population. Data from the
2000 Census may be found at: https://
www.factfinder.census.gov/servlet/
BasicFactsServlet.
(vii) A Phase I Environmental Site
Assessment (ESA), in accordance with
the ASTM Standard E 1527–05, as
amended, using the table of contents
and report format specified at Appendix
X4 thereto and completed or updated as
specified at Section 4.6 thereto, must be
undertaken and completed by you and
submitted with the application. In order
for the Phase I ESA to be acceptable, it
must have been completed or updated
no earlier than 180 days prior to the
application deadline date. Therefore, it
is important to start the site assessment
process as soon after the publication of
the NOFA as possible.
Note: A Phase I ESA that is not properly
updated, does not use the report format
specified at Appendix X4 of ASTM Standard
E 1527–05, or that is prepared in accordance
with an older version of ASTM E 1527 will
result in a technical rejection of your
application.
If the Phase I ESA indicates possible
presence of contamination and/or
hazards, you must decide whether to
continue with this site or choose
another site. Should you choose another
site, the same Phase I ESA process
identified above must be followed for
the new site. If you choose to continue
with the original site on which the
Phase I ESA indicated contamination or
hazards, you must undertake a detailed
Phase II ESA by an appropriate
professional. If the Phase II Assessment
reveals site contamination, you must
submit the extent of the contamination
and a plan for clean-up of the site
including a contract for remediation of
the problem(s) and an approval letter
from the applicable federal, state, and/
or local agency with jurisdiction over
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the site to the local HUD office. The
Phase II ESA and any necessary plans
for clean-up do not have to be submitted
with the application but must be
received by the local HUD office by
August 11, 2008. If it is not received by
that date, the application will be
rejected.
Note: You must pay for the cost of any
clean-up or remediation which can be very
expensive. See note at Section
III.C.2.b.(3)(c)(iii).
(viii) You must submit one of the
following:
(A) If there is no pre-1978 structures
on the site or if there are pre-1978
structures, that most recently consisted
of solely four or fewer units of singlefamily housing including appurtenant
structures thereto, a statement to this
effect, or
(B) If there are pre-1978 structures on
the site, other than for a site that most
recently consisted of solely four or
fewer units of single-family housing
including appurtenant structures
thereto, a comprehensive building
asbestos survey that is based on a
thorough inspection to identify the
location and condition of asbestos
throughout any structures.
Note: In those cases where suspect asbestos
is found, it would either be assumed to be
asbestos or would require confirmatory
testing. If the asbestos survey indicates the
presence of asbestos, or the presence of
asbestos is assumed, and if the application is
approved, HUD will condition the approval
on an appropriate mix of asbestos abatement
and an asbestos Operations and Maintenance
Plan.
(ix) Letter to State/Tribal Historic
Preservation Officer (SHPO/THPO) and
a statement that SHPO/THPO failed to
respond to you OR a copy of the
response letter received from SHPO/
THPO.
(2) Exhibit 5—Supportive Services
Plan
(a) A detailed description of the
supportive services proposed to be
provided to the anticipated occupancy.
(b) A description of public or private
sources of assistance that reasonably
could be expected to fund the proposed
services.
(c) The manner in which such
services will be provided to such
persons (i.e., on or off-site), including
whether a service coordinator will
facilitate the adequate provision of such
services, and how the services will meet
the identified needs of the residents.
Note: You may not require residents, as a
condition of admission or occupancy, to
accept any supportive services.
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d. Part IV—General Application
Requirements, Certifications and
Resolutions
(1) Exhibit 6: Other Applications
(a) A list of the applications, if any,
you are submitting to any other local
HUD office in response to the FY2008
Section 202 or Section 811 NOFA.
Indicate by local HUD office the
proposed location by city and state and
the number of units requested in each
application.
(b) Include a list of all FY2007 and
prior years approved Section 202 and
Section 811 capital advance projects to
which you are a party. Identify each by
project number and local HUD office
and include the following information:
(i) Whether the project has initially
closed and, if so, when;
(ii) If the project was older than 24
months when it initially closed (specify
how old) or if older than 24 months now
(specify how old) and has not initially
closed, provide the reasons for the delay
in closing;
(iii) Whether amendment money was
or will be needed for any project in (ii)
above, including the amount of the
amendment money; and,
(iv) Those projects that have not been
finally closed.
(2) Exhibit 7: A statement that:
(a) Identifies all persons (families,
individuals, businesses and nonprofit
organizations) by race/minority group,
and status as owners or tenants
occupying the property on the date of
submission of the application for a
capital advance.
(b) Indicates the estimated cost of
relocation payments and other services.
(c) Identifies the staff organization
that will carry out the relocation
activities.
(d) Identifies all persons that have
moved from the site within the past 12
months and the reasons for their moves.
(e) Indicates that all persons
occupying the site have been issued the
appropriate required General
Information Notice and advisory
services information receipt required,
either at the time the option to acquire
the property is executed, or at the time
the application is submitted.
Note: If any of the relocation costs will be
funded from sources other than the Section
202 capital advance, you must provide
evidence of a firm commitment of these
funds. When evaluating applications, HUD
will consider the total cost of proposals (i.e.,
cost of site acquisition, relocation,
construction and other project costs).
EXHIBIT 7 IS REQUIRED FOR ALL
SECTION 202 APPLICATIONS.
(3) EXHIBIT 8: Standard Forms,
Certifications and Resolutions. You are
required to submit completed copies of
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the following forms, which are available
in the instructions download at https://
www.grants.gov/applicants/
apply_for_grants.jsp.
(a) Standard Form 424–Application
for Federal Assistance, including a
DUNS number, an indication of whether
you are delinquent on any federal debt,
and compliance with Executive Order
12372 (a certification that you have
submitted a copy of your application, if
required, to the State agency (Single
Point of Contact/(SPOC)) for state
review in accordance with Executive
Order 12372). If the SPOC requires a
review of your application, you must
include in your Section 202 application,
a copy of the cover letter sent to the
SPOC. Refer to Section IV.D. of this
NOFA for additional information on
compliance with Executive Order
12372. If you are located in a state that
does not have a SPOC, please indicate
such.
Note: For Section 202 program purposes, in
Item 12, Areas Affected by Project, of SF–
424, provide the names of the City, County
and State where the project will be located
(not the largest political entities as indicated
on the instructions page of SF–424).
(b) Standard Form 424–Supplement,
Survey on Ensuring Equal Opportunity
for Applicants (‘‘Faith-Based EEO
Survey (SF–424 SUPP)’’ on Grants.gov).
Although the information on this form
will not be considered in making
funding decisions, it will assist the
federal government in ensuring that all
qualified applicants have an equal
opportunity to compete for federal
funding.
(c) Standard Form LLL—Disclosure of
Lobbying Activities (if applicable). A
disclosure of activities conducted that
may influence any federal transactions.
(d) Form HUD–2880, Applicant/
Recipient Disclosure/Update Report
(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov), including Social
Security and Employee Identification
Numbers. A disclosure of assistance
from other government sources received
in connection with the project.
(e) Form HUD–2991, Certification of
Consistency with the Consolidated Plan
(Plan) for the jurisdiction in which the
proposed project will be located. The
certification must be made by the unit
of general local government if it is
required to have, or has, a complete
Plan. Otherwise, the certification may
be made by the state or by the unit of
general local government if the project
will be located within the jurisdiction of
the unit of general local government
authorized to use an abbreviated
strategy, and if it is willing to prepare
such a Plan. All certifications must be
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made by a public official responsible for
submitting the Plan to HUD. The
certifications must be submitted as part
of the application by the application
submission deadline date set forth in
the NOFA. The Plan regulations are
published in 24 CFR part 91.
(f) Form HUD–92041, Sponsor’s
Conflict of Interest Resolution. A
certified Board Resolution that no
officer or director of the Sponsor or
Owner has or will have any financial
interest in any contract with the Owner
or in any firm or corporation that has or
will have a contract with the Owner,
including a current listing of all duly
qualified and sitting officers and
directors by title and the beginning and
ending dates of each person’s term.
(g) Form HUD–92042, Sponsor’s
Resolution for Commitment to Project.
A certified Board Resolution
acknowledging responsibilities of
sponsorship, long-term support of the
project(s), your willingness to assist the
Owner to develop, own, manage and
provide appropriate services in
connection with the proposed project,
and that it reflects the will of your
membership. Also, it shall indicate your
willingness to fund the estimated startup expenses, the Minimum Capital
Investment (one-half of one percent of
the HUD-approved capital advance, not
to exceed $10,000 or for national
Sponsors, not to exceed $25,000), and
the estimated cost of any amenities or
features (and operating costs related
thereto) that would not be covered by
the approved capital advance.
(h) Form HUD–2990, Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan. A certification that the
project is consistent with the RC/EZ/
EC–II’s strategic plan, is located within
the RC/EZ/EC–II, and serves RC/EZ/EC–
II residents. (This certification is not
required if the project site(s) will not be
located in a RC/EZ/EC–II.)
(i) Form HUD–96010, Program
Outcome Logic Model. In addition to
the Project Development Timeline to be
submitted in Exhibit 3(h) above, the
information provided in the Logic
Model will be used in rating your
application for Rating Factor 5,
Achieving Results and Program
Evaluation.
(j) Form HUD–96011, Facsimile
Transmittal (‘‘Facsimile Transmittal
Form’’ on Grants.gov). The form HUD–
96011 must be used as the coversheet
for any facsimile.
If you are not faxing any documents,
you must still complete the facsimile
transmittal form. In the section of the
form titled ‘‘Name of Document
Transmitting,’’ enter the words
‘‘Nothing Faxed with this Application.’’
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Complete the remaining highlighted
fields and enter the number ‘‘0’’ in the
section of the form titled ‘‘How many
pages (including cover) are being
faxed?’’ You must move the form to the
right side of the Grants.gov application
to open and complete the form. Forms
on the right side of the application get
uploaded as part of your application
submission with the forms getting
embedded ID numbers. The embedded
ID numbers allow HUD to match your
faxes to your application submission.
Please refer to the General Section for a
detailed discussion.
jlentini on PROD1PC65 with NOTICES2
Note: HUD will not accept entire
applications by fax. If you submit the
application entirely by fax, it will be
disqualified.
(k) Form HUD–2994–A, You Are Our
Client Grant Applicant Survey. This is
an optional form, which may be used to
provide suggestions and comments to
the Department regarding your
application submission experience.
C. Submission Dates and Time. Your
application must be received and
validated electronically by Grants.gov
no later than 11:59:59 p.m. eastern time
on July 10, 2008, the application
deadline date, unless a waiver of the
electronic delivery process has been
approved by HUD in accordance with
the following procedures. Applicants
that are unable to submit their
application electronically must seek a
waiver of the electronic grant
submission requirement. Wavier
requests must be submitted no later than
15 days before the application deadline
date. Waiver requests must be submitted
by mail or by fax. For this program
NOFA, e-mail requests will not be
considered. Waiver requests submitted
by mail or fax should be submitted on
the applicant’s letterhead and signed by
an official with the legal authority to
request a waiver from the Department.
The request must be addressed to the
Assistant Secretary for Housing at the
following address: Brian D.
Montgomery, Assistant Secretary for
Housing–Federal Housing
Commissioner, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 9100, Washington,
DC 20410–8000. Waiver requests
submitted by fax must be sent to (202)
708–3104.
If a waiver is granted, you must
submit the required number of copies of
your application to the Director of the
appropriate local HUD office, and the
application must be received no later
than that HUD office’s close of business
on the application deadline date. The
waiver approval notification will
identify the appropriate HUD office
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where the application should be
submitted and the required number of
copies that must be submitted.
D. Intergovernmental Review
1. State Review. This funding
opportunity is subject to Executive
Order (EO) 12372, ‘‘Intergovernmental
Review of Federal Programs.’’ You must
contact your State’s Single Point of
Contact (SPOC) to find out about and
comply with the state’s process under
EO 12372. The names and addresses of
the SPOCs are listed in the Office of
Management and Budget’s home page at
https://www.whitehouse.gov/omb/grants/
spoc.html. If required by the state, the
submission to the state needs to occur
before the Section 202 application
deadline date, but in no event later than
the application deadline date. It is
recommended that you provide the state
with sufficient time to review the
application. Therefore, it is important
that you consult with the SPOC for State
review timeframes and take that into
account when submitting the
application. If the SPOC requires a
review of your application, you must
include a copy of the cover letter you
sent to the SPOC in Exhibit 8(a) of your
Section 202 application. If you are
located in a state that does not have a
SPOC, please indicate that on Exhibit
8(a) of your application.
2. HUD/RHS Agreement. HUD and the
Rural Housing Service (RHS) have an
agreement to coordinate the
administration of the agencies’
respective rental assistance programs.
As a result, HUD is required to notify
RHS of applications for housing
assistance it receives. This notification
gives RHS the opportunity to comment
if it has concerns about the demand for
additional assisted housing and possible
harm to existing projects in the same
housing market area. HUD will consider
RHS’ comments in its review and
application selection process.
E. Funding Restrictions
1. Ineligible Activities. Section 202
funds may not be used for:
a. Nursing homes;
b. Infirmaries;
c. Medical facilities;
d. Mobile homes;
e. Community centers;
f. Headquarters for organizations for
the elderly;
g. Residential units without kitchens
and/or bathrooms;
h. Refinancing of sponsor-owned
facilities without rehabilitation;
i. Housing that you currently own or
lease that is occupied by elderly
persons; and
j. Projects licensed or to be licensed
as assisted living facilities.
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Note: You may propose to rehabilitate an
existing currently-owned or leased structure
that does not already serve elderly persons,
except that the refinancing of any federallyfunded or assisted project or project insured
or guaranteed by a federal agency is not
permissible under this Section 202 NOFA.
HUD does not consider it appropriate to
utilize scarce program resources to refinance
projects that have already received some
form of assistance under a federal program.
(For example, Section 202 or Section 202/8
direct loan projects cannot be refinanced
with capital advances and project rental
assistance.)
2. Application Limits (Units/Projects).
Refer to Section III.C. of this NOFA for
information applicable to the limitations
on the number of units you may apply
for in a single application and the
project sizes.
3. Development Cost Limits.
a. The following development cost
limits, adjusted by locality as described
in Section IV.E.3.b. below must be used
to determine the capital advance
amount to be reserved for projects for
the elderly.
Note: The capital advance funds awarded
for this project are to be considered the total
amount of funds that the Department will
provide for the development of this project.
Amendment funds will only be provided in
exceptional circumstances (e.g., to cover
increased costs for construction delays due to
litigation or unforeseen environmental issues
resulting in a change of sites) that are clearly
beyond your control. Otherwise, you are
responsible for any costs over and above the
capital advance amount provided by the
Department as well as any costs associated
with any excess amenities and design
features.
(1) The capital advance amount for
the project attributable to dwelling use
(less the incremental development cost
and the capitalized operating costs
associated with any excess amenities
and design features and other costs you
must pay for) may not exceed:
Non-elevator structures:
$48,328 per family unit without a
bedroom;
$55,722 per family unit with one
bedroom;
$67,202 per family unit with two
bedrooms;
For elevator structures:
$50,859 per family unit without a
bedroom;
$58,300 per family unit with one
bedroom;
$70,893 per family unit with two
bedrooms.
(2) These cost limits reflect those
costs reasonable and necessary to
develop a project of modest design that
complies with HUD minimum property
standards; the accessibility
requirements of § 891.120(b); and the
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project design and cost standards of
§ 891.120 and § 891.210.
b. Increased development cost limits.
(1) HUD may increase the
development cost limits set forth above,
by up to 140 percent in any geographic
area where the cost levels require, and
may increase the development cost
limits by up to 160 percent on a projectby-project basis. This increase may
include covering additional costs to
make dwelling units accessible through
rehabilitation.
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Note: In applying the applicable high cost
percentage, the local HUD Office may use a
percentage that is higher or lower than that
which is assigned to the local HUD Office if
it is needed to provide a capital advance
amount that is comparable to what it
typically costs to develop a Section 202
project in that area.
(2) If HUD finds that high
construction costs in Alaska, Guam, the
Virgin Islands, or Hawaii make it
infeasible to construct dwellings,
without sacrificing sound standards of
construction, design, and livability,
within the development cost limits
provided in sections IV.E.3.a.(1) and
IV.E.3.b.(1) above, the amount of the
capital advances may be increased to
compensate for such costs. The increase
may not exceed the limits established
under this section (including any high
cost area adjustment) by more than 50
percent.
4. Commercial Facilities. A
commercial facility for the benefit of the
residents may be located and operated
in the Section 202 project. However, the
commercial facility cannot be funded
with the use of Section 202 capital
advance or PRAC funds. The maximum
amount of space permitted for a
commercial facility cannot exceed 10
percent of the total project floor space.
An exception to this 10 percent
limitation is if the project involves
acquisition or rehabilitation and the
additional space was incorporated in
the existing structure at the time the
proposal was submitted to HUD.
Commercial facilities are considered
public accommodations under Title III
of the Americans with Disabilities Act
of 1990 (ADA), and thus must comply
with all the accessibility requirements
of the ADA.
5. Expiration of Section 202 Funds.
The Consolidated Appropriations Act,
2008 requires HUD to obligate all
Section 202 funds appropriated for
FY2008 by September 30, 2011. Under
31 U.S.C. section 1531, no funds can be
disbursed from the account after
September 30, 2016. The obligation of
Section 202 funds occurs for both
capital advances and project rental
assistance upon execution of the
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agreement letter by the Assistant
Secretary of Housing. If all funds are not
disbursed by HUD and expended by the
project Owner by September 30, 2016,
the funds, even though obligated, will
expire and no further disbursements can
be made from this account. In
submitting an application you need to
carefully consider whether your
proposed project can be completed
through final capital advance closing
and expenditure of PRAC funds no later
than September 30, 2016. Furthermore,
all unexpended balances, including any
remaining balance on PRAC funds, will
be cancelled as of October 1, 2016.
Amounts needed to maintain PRAC
payments for any remaining term on the
affected contracts beyond that date will
have to be funded from current
appropriations, if available.
F. Other Submission Requirements
1. Address for Submitting
Applications. Applications must be
submitted electronically through the
https://www.grants.gov/applicants/
apply_for_grants.jsp Web site, unless
the applicant receives a wavier from the
electronic application submission
requirement. See the General Section,
Application Submission and Receipt
Procedures and Section IV.C. of this
NOFA for additional information. Refer
to HUD’s Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm for a listing of local HUD
offices. All applications submitted
electronically via https://
www.grants.gov/applicants/
apply_for_grants.jsp will be
downloaded and forwarded to the
appropriate local HUD office.
2. Special Instructions for Section 202
Applications That Will Have More Than
One Applicant, i.e., Co-Sponsors. The
applicants must designate a single
individual to act as the authorized
representative for all co-Sponsors of the
application. The designated authorized
representative of the organization
submitting the application must be
registered with Grants.gov, the Federal
Central Contractor Registry and with the
credential provider for EAuthentication. Information on the
Grants.gov registration process is found
in Section IV.B. of the General Section.
When the application is submitted
through Grants.gov, the name of the
designated authorized representative
will be inserted into the signature line
of the application. Please note that the
designated authorized representative
must be able to make legally binding
commitments for each co-Sponsor to the
application.
Each co-Sponsor must complete the
documents required of all co-sponsoring
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organizations to permit HUD to make a
determination on the eligibility of the
co-Sponsor(s) and the acceptability of
the application based on the assistance
and commitments the co-Sponsor(s) has
pledged to the project. Therefore, each
co-Sponsor must submit the following
information using the scanning and/or
faxing method described in Section IV.
of the General Section: Standard Form–
424, Application for Federal Assistance;
Standard Form–424 Supplement,
Survey on Ensuring Equal Opportunity
for Applicants; Standard Form LLL,
Disclosure of Lobbying Activities (if
applicable); Form HUD–92015–CA,
Section 202 Application for Capital
Advance, Summary Information; Form
HUD–92041, Sponsor’s Conflict of
Interest Resolution; and Form HUD–
92042, Sponsor’s Resolution for
Commitment to Project. The forms
identified above are discussed in the
Program instructions package and can
be downloaded from Grants.gov under
the program application download at
https://www.grants.gov/applicants/
apply_for_grants.jsp. The downloaded
and completed forms should be saved as
separate electronic files and attached to
the electronic application submission
following the requirements of Section
IV.
As stated in the General Section as
well as Section IV of this NOFA,
scanning documents to create electronic
files increases the size of the file. If your
computer has the capacity to upload
scanned documents, submit your
documents with the application by
using the Attachment Form in the
Mandatory or Optional Forms section of
the application. Such documents must
be saved according to the instructions
provided in the General Section and
attached using the ‘‘Attachment’’ form
included in the application package
downloaded from Grants.gov. Electronic
files must be labeled and numbered
according to the appropriate Exhibit in
order for HUD reviewers to identify the
file and its contents. If the applicant is
creating an electronic file, the file
should contain a header that identifies
the name of the Sponsor submitting the
electronic application, that Sponsor’s
DUNS number, and the unique ID that
is found at the top of the Facsimile
Transmission form found in the
electronic application package. The
naming convention for each electronic
file should correspond to the labeling
convention used in the application
Table of Contents found in Section
IV.B.1. of this program NOFA and the
General Section. For example, the
organizational documents of a coSponsor would be included under Part
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II, Exhibit 2(a) of the Section 202
application.
Third party letters, certifications
requiring signatures, and other
information required to be submitted
with the electronic application may be
scanned or transmitted via fax using
Form HUD–96011, Facsimile
Transmittal found in the downloaded
application package. Applicants should
only use the fax method when
documents cannot be attached to the
electronic application package or when
the size of the submission is too large to
upload from the applicant’s computer.
Please note that the facsimile transmittal
form, found in the downloaded
application, contains an embedded ID
number that is unique to your
application submission. Make a copy of
this facsimile transmittal cover page and
provide that copy to the third party for
use with the fax transmission. CoSponsors should use the form HUD–
96011 provided by the Sponsor that is
submitting the electronic application.
The submitting Sponsor should fill in
the SF–424 form prior to giving the
Form HUD–96011 to the co-Sponsors.
By following these directions, the Form
HUD–96011 will be pre-populated with
the submitting Sponsor’s organizational
information exactly as the submitting
Sponsor has provided it on the
electronic application. In addition, HUD
will be using the unique identifier
associated to the downloaded
application package as a means of
matching the faxes submitted with the
applications received via Grants.gov.
The Facsimile Transmittal form also has
space to provide the number of pages
being faxed and information on the type
of document. Co-Sponsors or the
submitting applicant can insert the
document name in the space labeled
Program Component.
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Note: Do not insert any additional or other
cover pages as it will cause problems in
electronically matching the pieces of the
application. See Section IV.B.3. of the
General Section for further instructions.
If you are not faxing any documents:
Even though you are not faxing any
documents, you must still complete the
facsimile transmittal form. In the section
of the form titled ‘‘Name of Document
Transmitting,’’ enter the words
‘‘Nothing Faxed with this Application.’’
Complete the remaining highlighted
fields and enter the number ‘‘0’’ in the
section of the form titled ‘‘How many
pages (including cover) are being
faxed?’’ You must move the form to the
right side of the Gratns.gov application.
Forms on the right side of the
application get uploaded as part of your
application submission with the forms
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getting embedded ID numbers. The
embedded ID numbers allow HUD to
match your faxes to your application
submission.
V. Application Review Information
A. Criteria
Policy Priorities. HUD encourages
applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and which help the Department achieve
its strategic goals for FY2008. Refer to
the General Section for information
regarding HUD’s Strategic Goals and
Policy Priorities. For the Section 202
program, applicants who include work
activities that specifically address the
policy priorities of encouraging
accessible design features by
incorporating visitability standards and
universal design, removing barriers to
affordable housing, promoting energy
efficiency in design, construction,
rehabilitation, and operations, and
expanding training and employment
opportunities for low- and very lowincome persons and business concerns
(Section 3 requirements), will receive
additional points. A Notice pertaining to
the removal of barriers to affordable
housing was published in the Federal
Register and may be downloaded from
the HUD Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
Rating Factors. HUD will rate
applications that successfully complete
technical processing using the Rating
Factors set forth below and in
accordance with the application
submission requirements in this NOFA.
The maximum number of points an
application may receive under this
program is 102. This includes two (2)
RC/EZ/EC–II bonus points, as described
in the General Section and Section
V.A.6. below.
1. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Staff (25 Points)
This factor addresses the extent to
which you have the organizational
resources to successfully implement the
proposed activities in a timely manner.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Exhibits
3(a), 3(b), 3(e), 5 and 6 of Section IV.B.
of this NOFA. In rating this factor, HUD
will consider the extent to which your
application demonstrates your ability to
develop and operate the proposed
housing on a long-term basis,
considering the following:
a. (15 points). The scope, extent, and
quality of your experience in providing
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housing or related services to those
proposed to be served by the project and
the scope of the proposed project (i.e.,
number of units, services, relocation
costs, development, and operation) in
relationship to your demonstrated
development and management capacity
as well as your financial management
capability.
b. (10 points). The scope, extent and
quality of your experience in providing
housing or related services to minority
persons or minority families and your
ties to the community at large and to the
minority and elderly communities in
particular.
(1) (5 points). The scope, extent, and
quality of your experience in providing
housing or related services to minority
persons or minority families.
(2) (5 points). The scope, extent, and
quality of your ties to the community at
large and to the minority and elderly
communities in particular.
To earn the maximum number of
points under sub-criteria (b)(1) above,
you must describe significant previous
experience in providing housing and/or
supportive services to minorities
generally and to minority elderly in
particular. For the purpose of this
competition, ‘‘significant previous
experience’’ means that the previous
housing assistance or related services to
minorities (i.e., the percentage of
minorities being provided housing or
related services in your current
developments) was equal to or greater
than the percentage of minorities in the
housing market area where the previous
housing or services occurred. To earn
the maximum number of points under
sub-criteria (b)(2) above, you should
submit materials that demonstrate your
efforts to make housing available to the
community at large and the minority
and elderly communities in particular
and your relationships over time with
the minority and elderly communities.
Examples of documents that may be
submitted to earn the maximum number
of points under sub-criteria (b)(2)
include letters of support from
community leaders (including minority
community leaders) that give
information about the applicant’s
relationship over time with the
community (including the minority
community). You may also submit
copies of your affirmative marketing
plan and the advertising/outreach
materials you utilize to attract minority
communities (including limited English
proficient communities), elderly
communities, and the community at
large. Regarding your advertising/
outreach materials, you should identify
when advertising/outreach materials are
circulated, to whom they are circulated,
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where they are circulated and how they
are circulated. Descriptions of other
advertising/outreach efforts to the
minority (including limited English
proficient communities) and elderly
communities and the dates and places
of such advertising/outreach efforts
should also be included.
c. (¥3 to ¥5 points). HUD will
deduct (except if the delay was beyond
your control) 3 points if a fund
reservation you received under either
the Section 202 Program of Supportive
Housing for the Elderly or the Section
811 Program of Supportive Housing for
Persons with Disabilities in FY 2003 or
later has been extended beyond 24
months, 4 points if beyond 36 months,
or 5 points if beyond 48 months.
Examples of such delays beyond your
control include, but are not limited to,
initial closing delays that are: (1)
Directly attributable to HUD, (2) directly
attributable to third party opposition,
including litigation, and (3) due to a
disaster, as declared by the President of
the United States.
Note: Percentage calculations will be
rounded to the nearest whole number (e.g.
5.5 percent will be rounded to 6 percent and
5.4 percent will be rounded to 5 percent).
d. (¥3 to ¥5 points). HUD will
deduct from 3 points to 5 points if HUD
amendment money was required in
connection with a fund reservation you
received under either the Section 202
Program of Supportive Housing for the
Elderly or the Section 811 Program of
Supportive Housing for Persons with
Disabilities in FY 2003 or later based on
the following.
(1) (¥3 points). The amount of the
amendment money required was 25
percent or less of the original capital
advance amount approved by HUD.
(2) (¥4 points). The amount of the
amendment money required was
between 26 percent and 50 percent of
the original capital advance amount
approved by HUD.
(3) (¥5 points). The amount of the
amendment money required was over
50 percent of the original capital
advance amount approved by HUD.
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2. Rating Factor 2: Need/Extent of the
Problem (13 Points)
This factor addresses the extent to
which there is a need for funding the
proposed activities to address a
documented problem in the target area.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Exhibits
4(a) and 4(b) of Section IV.B. of this
NOFA. HUD will take into
consideration the following in
evaluating this factor:
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The extent of the need for the project
in the area based on a determination by
the local HUD Office. In making this
determination, HUD will consider your
evidence of need in the area, as well as
other economic, demographic, and
housing market data available to the
local HUD office. The data should
include but is not limited to:
• A general assessment of the current
conditions in the market for the type of
housing proposed,
• An estimate of the demand for
additional housing of the type proposed
in the applicable housing market area,
• Information on the numbers and
types of existing comparable Federally
assisted housing units for the elderly
(HUD and RHS) and current occupancy
in such housing and recent market
experience,
• Comparable assisted housing for the
elderly under construction or for which
fund reservations have been issued, and
• In accordance with an agreement
between HUD and RHS, comments from
RHS on the demand for additional
comparable subsidized housing and the
possible harm to existing projects in the
same housing market areas.
The Department will also review more
favorably those applications that
establish a connection between the
proposed project and the community’s
Analysis of Impediments to Fair
Housing Choice (AI) or other planning
document that analyzes fair housing
issues and is prepared by a local
planning or similar organization. You
must show how your proposed project
will address an impediment to fair
housing choice described in the AI or
meet a need identified in the other type
of planning document.
For all Section 202 projects that are
determined to have sufficient demand,
HUD will rate your application based on
the ratio of the number of units in the
proposed project to the estimate of
unmet need for housing assistance by
the income eligible elderly households
with selected housing conditions.
Unmet need is defined as the number of
very low-income elderly one-person
renter households age 75 and older with
housing conditions problems, as of the
2000 Census, minus the number of
project-based subsidized rental housing
units (HUD, RHS, or LIHTC) that are
affordable to very low-income elderly
provided in the area since 1999. Units
to be occupied by resident managers are
not counted. After HUD determines the
estimate of unmet need and whether a
connection has been made between the
project and community’s Consolidated
Plan, Analysis of Impediments to Fair
Housing Choice, or other planning
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document, HUD will rate your
application as follows:
a. (10 points). The area of the project
has an unmet needs ratio of 15 percent
or less; OR (5 points). The area of the
project has an unmet needs ratio greater
than 15 percent; OR (0 points). The area
of the proposed project has no unmet
needs for housing assistance.
b. (3 points). The extent that a
connection has been established
between the project and the
community’s Consolidated Plan,
Analysis of Impediments to Fair
Housing Choice (AI) or other planning
document that analyzes fair housing
issues and is prepared by a local
planning or similar organization.
3. Rating Factor 3: Soundness of
Approach (45 Points)
This factor addresses the quality and
effectiveness of your proposal and the
extent to which you involved elderly
persons, including elderly minority
persons, in the development of the
application and will involve them in the
development and operation of the
project, whether the jurisdiction in
which your project will be located has
undertaken successful efforts to remove
regulatory barriers to affordable
housing, whether you will promote
energy efficiency in the design,
construction, rehabilitation, and
operation of the proposed housing, and
your plans to expand economic
opportunities for low- and very lowincome persons as well as certain
business concerns (Section 3
requirements). There must be a clear
relationship between your proposed
design, proposed activities, the
community’s needs and purposes of the
program funding for your application to
receive points for this factor. Submit
information responding to this factor in
accordance with Application
Submission Requirements in Exhibits
3(e), 3(f), 3(g), 3(j), 4(c)(i), 4(c)(ii),
4(d)(iii), 4(d)(v), 4(d)(vi), and 5 of
Section IV.B. of this NOFA. In
evaluating this factor, HUD will
consider the following:
a. (18 points). The proximity or
accessibility of the site to shopping,
medical facilities, transportation, places
of worship, recreational facilities, places
of employment, and other necessary
services to the intended occupants;
adequacy of utilities and streets;
freedom of the site from adverse
environmental conditions; compliance
with site and neighborhood standards
(24 CFR 891.125(a), (d) and (e)).
b. (8 points). The suitability of the site
from the standpoint of promoting a
greater choice of housing opportunities
for minority elderly persons/families
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and affirmatively furthering fair
housing. In reviewing this criterion,
HUD will assess whether the site meets
the site and neighborhood standards at
24 CFR 891.125(b) and (c) by examining
relevant data in your application or in
the local HUD Office. Where
appropriate, HUD may visit the site.
(1) The site will be deemed acceptable
if it increases housing choice and
opportunity by expanding housing
opportunities in non-minority
neighborhoods (if located in such a
neighborhood). The term ‘‘non-minority
area’’ is defined as one in which the
minority population is lower than 10
percent. If the site will be in a minority
neighborhood, the site will be deemed
acceptable if it contributes to the
revitalization of and reinvestment in the
minority neighborhood, including
improvement of the level, quality and
affordability of services furnished to
minority elderly. You should refer to the
Site and Neighborhood Standards
provisions of the regulations governing
the Section 202 Supportive Housing for
the Elderly program (24 CFR 891.125(b)
and (c)) when considering sites for your
project.
(2) For the purpose of this
competition, the term ‘‘minority
neighborhood (area of minority
concentration)’’ is defined as one where
any one of the following statistical
conditions exists:
(a) The neighborhood’s percentage of
persons of a particular racial or ethnic
minority is at least 20 percentage points
higher than the percentage of that
particular racial or ethnic minority in
the housing market area.
(b) The neighborhood’s total
percentage of minority persons is at
least 20 percentage points higher than
the total percentage of minorities in the
housing market area; or
(c) In the case of a metropolitan area,
the neighborhood’s total percentage of
minority persons exceeds 50 percent of
its population.
c. (2 points). The extent to which your
proposed design will meet the special
physical needs of elderly persons.
d. (2 points). The extent to which the
proposed size and unit mix of the
housing will enable you to manage and
operate the housing efficiently and
ensure that the provision of supportive
services will be accomplished in an
economical fashion.
e. (2 points). The extent to which the
proposed design of the housing will
accommodate the provision of
supportive services that are expected to
be needed, initially and over the useful
life of the housing, by the category or
categories of elderly persons the
housing is intended to serve.
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f. (3 points). The extent to which the
proposed supportive services meet the
identified needs of the anticipated
residents and that the identified
supportive services will be provided on
a consistent, long-term basis.
g. (2 points). The extent to which your
project will implement practical
solutions that will assist residents in
achieving independent living,
educational opportunities, and
improved living environments. Practical
solutions may include but are not
limited to activities that will improve
access to educational, employment, and
health resources.
h. (1 point). The extent to which the
proposed design incorporates
visitability standards and/or universal
design in the construction or
rehabilitation of the project. Refer to the
General Section for further information.
i. (2 points). Your involvement of
elderly persons, particularly minority
elderly persons, in the development of
the application and your intent to
involve elderly persons, particularly
minority elderly persons, in the
development and operation of the
project.
j. (2 points). The extent to which the
jurisdiction in which your project will
be located has undertaken successful
efforts to remove regulatory barriers to
affordable housing. (Note: This is an
optional requirement, but to receive up
to 2 points, the applicant must have
submitted the Form HUD–27300,
Questionnaire for HUD’s Initiative on
Removal of Regulatory Barriers, and
provided some form of documentation
where requested, including point of
contact and URL references or
submitted the required documentary
evidence.) Refer to the General Section
for further information.
k. (1 point). The extent to which you
will promote energy efficiency in the
design, construction, rehabilitation, and
operation of the proposed housing.
Refer to Section III.C.4. of this NOFA.
(Note: Although this is not a
requirement, to receive one (1) point,
your application must demonstrate that
you intend to incorporate energy
efficiency measures in the design,
construction, rehabilitation, and
operation of your project and use Energy
Star-labeled products.)
l. (2 points). The extent to which you
have described your plans for
expanding economic opportunities for
low- and very-low income persons
(provisions of Section 3). (Note: This is
an optional requirement, but to receive
up to 2 points, the applicant must have
adequately addressed the following in
Exhibit 3(j) of the application.) Refer to
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the General Section for further
information.
(1) (1 point). Provide opportunities to
train and employ low- and very lowincome residents of the project area.
(2) (1 point). Award substantial
contracts to persons residing in the
project area.
4. Rating Factor 4: Leveraging Resources
(5 Points)
This factor addresses your ability to
secure other funding sources and
community resources that can be
combined with HUD’s program
resources to achieve program purposes.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Exhibits
3(a), 3(b), 3(c), 3(d), 3(e), and 5(b) of
Section IV.B. of this NOFA.
Note: Percentage calculations will be
rounded to the nearest whole number (e.g.
5.5 percent will be rounded to 6 percent and
5.4 percent will be rounded to 5 percent).
a. (0 point). The application contains
general support and/or written evidence
of firm commitments towards the
development and operation of the
proposed project (including, financial
assistance, donation of land, provision
of services, etc.) from other funding
sources (e.g., private, local community,
and government sources) where the
dollar value totals 5 percent or less of
the capital advance amount as
determined by HUD.
b. (1 point). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals between 6
percent and 10 percent of the capital
advance amount as determined by HUD.
c. (2 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
finance, private, local community, and
government sources) where the dollar
value totals between 11 percent and 15
percent of the capital advance amount
as determined by HUD.
d. (3 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals between 16
percent and 20 percent of the capital
advance amount as determined by HUD.
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e. (4 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals between 21
percent and 25 percent of the capital
advance amount as determined by HUD.
f. (5 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals over 25
percent of the capital advance amount
as determined by HUD.
5. Rating Factor 5: Achieving Results
and Program Evaluation (12 Points)
This factor reflects HUD’s goal to
embrace high standards of ethics,
management and accountability and, as
such, emphasizes HUD’s commitment to
ensuring that you keep the promises
made in your application. This factor
requires that you develop clear outputs
and outcomes that measure your
performance during the development of
your project. Information provided in
Exhibit 8(i), Project Outcome Logic
Model (HUD–96010), as well as the
Assessment Matrix will be used when
reviewing and scoring this factor. This
rating factor also addresses the extent to
which your past performance
demonstrates your ability to develop the
project within a timely manner. Submit
information responding to this factor in
accordance with Application
Submission Requirements in Exhibits
3(h), 6(b) and 8(i) of Section IV.B.
a. (10 points). The extent to which
your Logic Model demonstrates your
full understanding of the development
process and will, therefore, result in the
timely development of your project.
The following subfactors reflect the
criteria for review as identified in the
logic model matrix found in the General
Section:
(1) (3 points). The extent to which the
services/activities identified in your
Logic Model are consistent with the
information provided in your
application as well as the extent to
which you demonstrate your full
understanding of the activities that must
be accomplished in order to develop
your project within the required
timeframe.
(2) (3 points). The extent to which the
outcomes identified in your Logic
Model are consistent with the services/
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activities that must be accomplished in
order to get the project to initial closing
within the 18-month fund reservation
period, completion of the project, and to
final closing.
(3) (3 points). The extent to which
your projected measures show a realistic
understanding of the development
process resulting in a timely initial
closing, start of construction, and final
closing.
(4) (1 point). The extent to which the
evaluation tools selected in your Logic
Model are consistent with the project
described.
b. (2 points). The extent to which your
past performance evidences that the
proposed project will result in the
timely development of the project.
Evidence of your past performance
could include the development of
previous construction projects,
including but not limited to Section 202
and Section 811 projects.
6. Bonus Points (2 bonus points).
Location of proposed site in an RC/EZ/
EC–II area, as described in the General
Section. Submit the information
responding to the bonus points in
accordance with the Application
Submission Requirements in Exhibit
8(h) of Section IV.B. of this NOFA.
B. Reviews and Selection Process
1. Review for Curable Deficiencies.
Upon receipt of the application by HUD
staff, HUD will screen all applications to
determine if there are any curable
deficiencies. For applicants receiving a
waiver to submit a paper application,
submitting fewer than the required
original and four copies of the
application is not a curable deficiency
and will cause your application to be
considered non-responsive to the NOFA
and returned to you. A curable
deficiency is a missing Exhibit or
portion of an Exhibit that will not affect
the rating of the application. Refer to the
General Section for additional
information regarding procedures for
corrections to deficient applications.
The following is a list of the only
deficiencies that will be considered
curable in a Section 202 application:
Curable
exhibit
1 ..............
2(a) ..........
(b) ............
(c) ............
4(c)(iii) .....
4(d)(i)(A) ..
4(d(i)(B) ...
4d(i)(C) ....
PO 00000
Curable
exhibit
Description
4d(i)(E) ....
Evidence that the public body
possess clear title & binding
agreement.
Evidence site is free of limitations, restrictions or reverters.
Evidence of compliance with
URA site notification requirement.
Phase I ESA.
Asbestos Statement or Survey.
Letter to the State/Tribal Historic
Preservation Officer (SHPO/
THPO) and a statement that
the SHPO/THPO failed to respond.
OR the Letter from the SHPO/
THPO.
Relocation.
Letter sent to the State Point of
Contact (SPOC)*.
Standard Form 424 Supplement,
Survey on Ensuring Equal Opportunity for Applicants.
Standard Form LLL, Disclosure
of Lobbying Activities, if applicable.
Form HUD–2880, Applicant/Recipient Disclosure/Update Report.
Form HUD–2991, Certification of
Consistency With Consolidated Plan.
Form HUD–92041, Sponsor’s
Conflict of Interest Resolution.
Form HUD–92042, Sponsor’s
Resolution for Commitment to
Project*.
Form HUD–2994–A, You Are
Our Client! Grant Applicant
Survey (optional).
4(d)(ii) ......
4(d)(iv) .....
4(d)(vii) ....
4(d)(viii) ...
4(d)(ix) .....
7 ..............
8(a) ..........
(b) ............
(c) ............
(d) ............
(e) ............
(f) .............
(g) ............
(k) ............
The local HUD office will notify you
in writing if your application is missing
any of the above exhibits or portions of
exhibits and will provide you with a
specified deadline to submit the
information required to cure the noted
deficiencies. The items identified by an
asterisk (*) must be dated on or before
the application submission date. If an
Exhibit or portion of an Exhibit listed
above as curable is not discovered as
missing until technical processing, HUD
will provide you with a deadline to cure
the deficiency.
2. Rating. HUD will review and rate
your application in accordance with the
Reviews and Selection Process in the
Description
General Section except as described in
Form 92015–CA (Application ‘‘3. Appeal Process’’ found below. Your
application will be either rated or
Form)*.
Articles of Incorporation*.
technically rejected at the end of
Bylaws*.
technical review. If your application
IRS tax exemption ruling*.
meets all program eligibility
Description of mixed-financing
requirements after completion of
plans for additional units, if aptechnical review, it will be rated
plicable.
according to the rating factors in Section
Deed or long-term leasehold.
V.A. above.
Contract of sale.
3. Appeal Process. HUD will not reject
Option to purchase or for a longyour application based on technical
term leasehold.
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review without notifying you of the
rejection with all the reasons for
rejection and providing you an
opportunity to appeal. You will have 14
calendar days from the date of HUD’s
written notice to appeal a technical
rejection to the local HUD office. In
HUD’s review of any appeal, it should
be noted that in conformance with its
regulations at 24 CFR part 4, subpart B,
HUD will not consider any unsolicited
information that you, the applicant, may
want to provide. The local HUD office
will make a determination on any
appeals before making its selection
recommendations.
4. Ranking and Selection Procedures.
Applications submitted in response to
the advertised metropolitan allocations
or nonmetropolitan allocations that
have a total base score of 75 points or
more (without the addition of RC/EZ/
EC–II bonus points) and meet all of the
applicable threshold requirements of the
General Section and this NOFA will be
eligible for selection, and HUD will
place them in rank order per
metropolitan or nonmetropolitan
allocation. These applications, after
adding any bonus points for RC/EZ/EC–
II, will be selected based on rank order,
up to and including the last application
that can be funded out of each HUD
Multifamily Program Center’s
metropolitan or nonmetropolitan
allocation. HUD Multifamily Program
Centers will not skip over any
applications in order to select one based
on the funds remaining. After making
the initial selections in each allocation
area, however, HUD Multifamily
Program Centers may use remaining
available funds to select the next highest
rank-ordered application by reducing
the number of units by no more than 10
percent, rounded to the nearest whole
number, provided the reduction will not
render the project infeasible. For this
purpose, however, HUD will not reduce
the number of units in projects of five
units or less.
Once this process has been
completed, HUD Multifamily Program
Centers may combine their unused
metropolitan and nonmetropolitan
funds in order to select the next highest
ranked application in either category,
using the unit reduction policy
described above, if necessary.
After the HUD Multifamily Program
Centers have funded all possible
projects based on the process above,
combined metropolitan and
nonmetropolitan residual funds from all
HUD Multifamily Program Centers
within each Multifamily Hub will be
combined. First, these funds will be
used to restore units to projects reduced
by HUD Multifamily Program Centers
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based on the above instructions.
Second, additional applications within
each Multifamily Hub will be selected
in Hub-wide rank order with only one
application selected per HUD
Multifamily Program Center. More than
one application may be selected per
HUD Multifamily Program Center if
there are no approvable applications in
other HUD Multifamily Program Centers
within the Multifamily Hub. This
process will continue until there are no
more approvable applications within
the Multifamily Hub that can be
selected with the remaining funds.
Applications may not be skipped over to
select one based on funds remaining.
However, the Multifamily Hub may use
any remaining residual funds to select
the next highest rated application by
reducing the number of units by no
more than 10 percent rounded to the
nearest whole number, provided the
reduction will not render the project
infeasible or result in the project being
less than five units.
Funds remaining after the Multifamily
Hub selection process is completed will
be returned to Headquarters. HUD
Headquarters will use these residual
funds first to restore units to projects
reduced by HUD Multifamily Program
Centers or Multifamily Hubs as a result
of the instructions for using their
residual funds. Second, HUD
Headquarters will use these funds for
selecting applications based on HUD
Multifamily Program Centers’ rankings,
beginning with the highest rated
application nationwide. However, after
restoring units to projects where
necessary, priority will be given to those
applications for projects in
nonmetropolitan areas, if necessary to
meet the statutory requirement of
Section 202 of the Housing Act of 1959
pertaining to Section 202 funding in
nonmetropolitan areas. Only one
application will be selected per HUD
Multifamily Program Center from the
national residual amount. If there are no
approvable applications in other HUD
Multifamily Program Centers, the
process will begin again with the
selection of the next highest rated
application nationwide. This process
will continue until all approvable
applications are selected using the
available remaining funds. HUD
Headquarters may skip over a higherrated application in order to use as
much of the available remaining funds
as possible.
5. HUD Error. In the event HUD
commits an error that, when corrected,
would have resulted in the selection of
an otherwise eligible applicant during
the funding round of this NOFA, HUD
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may select that applicant when
sufficient funds become available.
VI. Award Administration Information
A. Award Notices
1. Agreement Letter. If you are
selected to receive a Section 202 fund
reservation, you will receive an
Agreement Letter that stipulates the
terms and conditions for the Section 202
fund reservation award as well as the
submission requirements following the
fund reservation award. The duration of
the fund reservation award for the
capital advance is 18 months from the
date of issuance of the fund reservation.
Immediately upon your acceptance of
the Agreement Letter, you are expected
to begin work towards the submission of
a Firm Commitment Application, which
is the next application submission stage.
You are required to submit a Firm
Commitment Application to the local
HUD office within 180 days from the
date of the Agreement Letter. Initial
closing of the capital advance and start
of construction of the project are
expected to be accomplished within the
duration of the fund reservation award.
Final closing of the capital advance is
expected to occur no later than six
months after completion of project
construction.
2. Non-Selection Letter. If your
application is approvable but unfunded
due to insufficient funds or receives a
rating that is below the minimum
threshold score established for funding
eligibility, you will receive a letter to
this effect.
3. Debriefing. Refer to the General
Section for further information
regarding debriefings, except that the
request for a debriefing must be made to
the Director of Multifamily Housing in
the appropriate local HUD office.
B. Administrative and National Policy
Requirements
1. Ensuring the Participation of Small
Businesses, Small Disadvantaged
Businesses, and Women-Owned
Businesses. Although the Section 202
program is not subject to the provisions
of 24 CFR 85.36(e) as described in the
corresponding paragraph in the General
Section, you are required to comply
with Executive Order 12432, Minority
Business Enterprise Development and
Executive Order 11625, Prescribing
Additional Arrangements for
Developing and Coordinating a National
Program for Minority Business
Enterprise as they relate to the
encouragement of HUD grantees to
utilize minority business enterprises.
2. Acquisition and Relocation. You
must comply with the Uniform
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Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as
amended (49 CFR part 24, and 24 CFR
891.155(e)) (URA), which covers the
acquisition of sites, with or without
existing structures, and with 24 CFR
8.4(b)(5) of the Section 504 regulations
which prohibits discrimination based
on disability in determining the site or
location of a federally-assisted facility.
However, you are exempt from
complying with the site acquisition
requirements of the URA if you do not
have the power of eminent domain and
prior to entering into a contract of sale,
option to purchase or any other method
of obtaining site control, you inform the
seller of the land in writing (1) that you
do not have the power of eminent
domain and, therefore, you will not
acquire the property if negotiations fail
to result in an amicable agreement, and
(2) of the estimate of the fair market
value of the property. An appraisal is
not needed to meet this requirement;
however, your files must include an
explanation (with reasonable evidence)
of the basis for the estimate. Evidence of
compliance with this advance notice
requirement must be included in
Exhibit 4(d)(iv) of your application.
3. Flood Disaster Protection Act of
1973 and Coastal Barrier Resources Act.
You must comply with the requirements
under the Flood Disaster Protection Act
of 1973 (42 U.S.C. 4001–4128) and the
Coastal Barrier Resources Act (16 U.S.C.
3601).
C. Reporting
1. The Program Outcome Logic Model
(Form HUD–96010) must be completed
indicating the proposed measures
against the proposed activities/output
and proposed outcome(s) for the
appropriate year. The proposed
measures should be entered in the ‘‘Pre’’
column of the form. The Logic Model
has been designed to clearly identify the
stages of the development process and
it must present a realistic annual
projection of outputs and outcomes that
demonstrates your full understanding of
the development process. Using the
‘‘Year One’’ through ‘‘Year Three’’ tabs
on the Logic Model, you must
demonstrate your ability to ensure that
the proposed measures will result in the
timely development of your project. To
provide for greater consistency in
reporting, you must include all
activities and outcomes excepted per
year of the period of performance. Note:
The reported outcome of an identified
activity/output may be realized in a
different year.
The Logic Model will capture
information in two stages. Stage one
will demonstrate your ability to develop
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the project within the required
timeframe. This stage will capture data
that relates to initial closing,
construction, and final closing. Stage
one will require the submission of a
completed form HUD–96010, Logic
Model on an annual basis, beginning
with the date of the Agreement Letter
and concluding with the date of Final
Closing. At the time of the Project
Planning Conference, HUD and the
applicant will finalize the services and
activities in association with this Logic
Model and the development timeline.
On an annual basis, applicants will
report against the finalized logic model
by documenting the achieved measures
in the ‘‘Post’’ column. (Note: Applicants
are not required to complete the YTD
(year-to-date) column.) The final
reporting requirement for the Logic
Model will require that the applicant
use the ‘‘Total’’ worksheet to fully
document the activities and outcomes as
well as the associated measures that
have occurred during the period of
activities. In addition, a response to
each of the program management
evaluation questions is required at time
of final report.
The second stage will require the
Owner to submit a completed form
HUD–96010, Logic Model on an annual
basis, beginning one year after the date
of the final logic model submission that
was required in stage one and
concluding at the conclusion of the
mortgage. Stage two will require the
Owner to document the services/
activities that are made available to
tenants and the expected outcomes of
such services.
2. The Regulatory Agreement (Form
HUD–92466–CA) requires the Owner of
the Section 202 project to submit an
annual financial statement for the
project. This financial statement must
be audited by an Independent Public
Accountant who is a Certified Public
Accountant or other person accepted by
HUD and filed electronically with
HUD’s Real Estate Assessment Center
(REAC) through the Financial
Assessment Subsystem for Multifamily
Housing (MF–FASS). The submission of
annual financial statements is required
throughout the 40-year term of the
mortgage.
VII. Agency Contact(s)
For Technical Assistance. For
technical assistance in downloading an
application package from https://
www.Grants.gov, contact the Grants.gov
help desk at 800–518–Grants or by
sending an e-mail to
support@grants.gov. For programmatic
information, you may contact the
appropriate local HUD office, or Alicia
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Anderson at HUD Headquarters at (202)
708–3000 (this is not a toll-free
number), or access the Internet at
https://www.hud.gov/offices/adm/grants/
fundsavail.cfm. Persons with hearing
and speech impairments may access the
above number via TTY by calling the
Federal Relay Service at 800–877–8339
(this is a toll-free number).
VIII. Other Information
A. Field Office Workshop. HUD
encourages minority organizations and
grassroots organizations (e.g., civic
organizations, faith-communities and
grassroots faith-based and other
community-based organizations) to
participate in this program and strongly
recommends that prospective applicants
attend the local HUD office workshop.
At the workshops, HUD will explain
application procedures and
requirements, as well as address
concerns such as local market
conditions, building codes and
accessibility requirements,
contamination identification and
remediation, historic preservation,
floodplain management, other
environmental requirements,
displacement and relocation, zoning,
and housing costs. If you are interested
in attending the workshop, make sure
that your name, address and telephone
number are on the appropriate local
HUD office’s mailing list so that you
will be informed of the date, time and
place of the workshop. Persons with
disabilities should call the appropriate
local HUD Office to assure that any
necessary arrangements can be made to
enable their attendance and
participation in the workshop.
If you cannot attend the workshop,
call the appropriate local HUD office if
you have any questions concerning the
submission of applications to that
particular office and to request any
materials distributed at the workshop.
B. Satellite Broadcast. HUD will hold
an information broadcast via satellite for
potential applicants to learn more about
the program and preparation of the
application. It is strongly recommended
that potential applicants, especially
those who may be applying for Section
202 funding for the first time, tune in to
this broadcast, if at all possible. Copies
of the broadcast tapes are also available
from the NOFA Information Center. For
more information about the date and
time of the broadcast, you should
consult the HUD Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
C. Related Programs. Funding for a
related program, Section 202
Demonstration Pre-Development Grant
Program, is available to provide
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predevelopment grants to private
nonprofit organizations and consumer
cooperatives in connection with the
development of housing under the
Section 202 program. The
announcement of the availability of
funding under this program will be
addressed in a separate NOFA.
D. Paperwork Reduction Act
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The information collection
requirements contained in this
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document have been approved by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501–3520) and
assigned OMB control number 2502–
0267. In accordance with the Paperwork
Reduction Act, HUD may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection displays a
currently valid OMB control number.
Public reporting burden for the
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collection of information is estimated to
average 37.42 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits derived.
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Section 811 Program of Supportive
Housing for Persons With Disabilities
(Section 811 Program)
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Overview Information
A. Federal Agency Name: Department
of Housing and Urban Development,
Office of Housing.
B. Funding Opportunity Title: Section
811 Supportive Housing for Persons
with Disabilities.
C. Announcement Type: Initial
announcement.
D. Funding Opportunity Number: FR–
5200–N–25 OMB Approval Number is
2502–0462.
E. Catalog of Federal Domestic
Assistance (CFDA) Number: 14.181,
Section 811 Supportive Housing for
Persons with Disabilities.
F. Dates: Application deadline date is
July 16, 2008. Application must be
received and validated by Grants.gov by
11:59:59 p.m. eastern time on the
deadline date. Refer to Section IV.
below and the General Section,
published March 19, 2008 (73 FR 14882)
for information on application
submission requirements.
G. Optional, Additional Overview
Content Information
1. Purpose of the Program. This
program provides funding for the
development and operation of
supportive housing for very low-income
persons with disabilities who are at
least 18 years old. If you receive funding
through this program, you must assure
that supportive services are identified
and available.
2. Available Funds. Approximately
$99.3 million in capital advance funds
plus associated project rental assistance
contract (PRAC) funds and any
carryover funds available.
3. Types of Funds. Capital advance
funds will cover the cost of developing
the housing. PRAC funds will cover the
difference between the HUD-approved
operating costs of the project and the
tenants’ contributions toward rent (30
percent of their adjusted monthly
income).
4. Eligible Applicants. Nonprofit
organizations that have a section
501(c)(3) tax exemption from the
Internal Revenue Service. (See Section
III.C.3.m. below of this NOFA for further
details and information regarding the
formation of the Owner corporation.)
5. Eligible Activities. New
construction, rehabilitation, or
acquisition (with or without
rehabilitation) of housing. (See Section
III.C.1. below of this NOFA for further
information.)
6. Match Requirements. None
required.
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7. Local HUD Offices. The local HUD
office structure, for the purpose of
implementing the Section 811 program,
consists of 18 Multifamily Hub Offices.
Within the Multifamily Hubs, there are
Multifamily Program Centers with the
exception of the New York Hub, the
Buffalo Hub, the Denver Hub and the
Los Angeles Hub. All future references
shall use the term ‘‘local HUD office’’
unless a more detailed description is
necessary as in Limitations on
Applications and Ranking and Selection
Procedures, below.
Full Text of Announcement
I. Funding Opportunity Description
A. Program Description. HUD
provides capital advances and contracts
for project rental assistance in
accordance with 24 CFR part 891.
Capital advances may be used for the
construction or rehabilitation of a
structure or acquisition of a structure
with or without rehabilitation, to be
developed into a variety of housing
options described in Section III.C.
Capital advance funds bear no interest
and are based on development cost
limits in Section IV.E.3. Repayment of
the capital advance is not required as
long as the housing remains available
for occupancy by very low-income
persons with disabilities for at least 40
years. PRAC funds are used to cover the
difference between the tenants’
contributions toward rent (30 percent of
adjusted income) and the HUDapproved cost to operate the project.
B. Authority. 42 U.S.C. 8013 (Section
811 of the Cranston-Gonzalez National
Affordable Housing Act (Pub. L. 101–
625, approved November 28, 1990)
(NAHA), as amended by the Housing
and Community Development Act of
1992) (Pub. L. 102–550, approved
October 28, 1992) (HCD Act of 1992);
the Rescissions Act (Pub. L. 104–19,
approved July 27, 1995); the American
Homeownership and Economic
Opportunity Act of 2000 (Pub. L. 106–
569, approved December 27, 2000) and
authorized a new supportive housing
program for persons with disabilities,
and replaced assistance for persons with
disabilities previously covered by
section 202 of the Housing Act of 1959
(section 202 continues, as amended by
section 801 of the NAHA, and the HCD
Act of 1992, to authorize supportive
housing for the elderly).
C. Eligible Occupancy. You may
propose a Section 811 project to serve
persons with physical disabilities,
developmental disabilities, chronic
mental illness, or any combination of
the three as defined in 24 CFR 891.305.
In addition, you may request HUD
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approval to restrict occupancy to a
subcategory of one of these three
defined categories. If restricted
occupancy is approved, however, you
cannot deny occupancy to any
otherwise qualified person that meets
the definition of the overall category of
disability under which the subcategory
falls.
D. Calculation of Fund Reservation. If
selected, you will receive a fund
reservation that will consist of both a
reservation of capital advance funds and
a reservation of three years for project
rental assistance.
1. Capital Advance Funds. The
reservation of capital advance funds is
based on a formula which, for an
independent living project (including
condominiums), takes the development
cost limit for the appropriate building
type (elevator, non-elevator) and unit
size(s) and multiplies it by the number
of units of each size (including a unit for
a resident manager, if applicable) and
then multiplies the result by the high
cost factor for the area. For a group
home, the formula is based on the
number of persons with disabilities in
the appropriate disability category
(excluding any unit for a resident
manager since such a unit is already
incorporated in the development cost
limit) multiplied by the high cost factor
for the area. The development cost
limits can be found in Section IV.E.3. of
this NOFA.
2. PRAC funds. The initial PRAC
award covers three years. The amount
awarded is determined by multiplying
the number of units for residents with
disabilities in an independent living
project or the number of residents with
disabilities in a group home by the
appropriate operating cost standard
times three (3). The operating cost
standards will be published by separate
Notice.
II. Award Information
A. Available Funds. For FY2008,
$99.3 million is available for capital
advances for the Section 811 Program of
Supportive Housing for Persons with
Disabilities. The Consolidated
Appropriations Act, 2008 (Pub. L. 110–
161), approved December 26, 2007,
provides $237 million for capital
advances, including amendments to
capital advance contracts, for supportive
housing for persons with disabilities as
authorized by section 811 of the
National Affordable Housing Act of
1990 (NAHA); for project rental
assistance for supportive housing for
persons with disabilities under section
811 of the NAHA, including
amendments to contracts for such
assistance and renewal of expiring
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contracts for such assistance for up to a
one-year term and for tenant-based
rental assistance contracts and renewal
of expiring contracts for such assistance
entered into pursuant to section 811 of
the NAHA, and $600,000 to be
transferred to the Working Capital Fund.
Approximately $74,745,000 will be
provided for tenant-based rental
assistance for persons with disabilities
administered through public housing
agencies (PHAs) and nonprofit
organizations under the Mainstream
Housing Opportunities for Persons with
Disabilities Program.
In accordance with the waiver
authority provided in the Consolidated
Appropriations Act, 2008 (Pub. L. 110–
161), approved December 26, 2007, the
Secretary is waiving the following
statutory and regulatory provision: The
term of the project rental assistance
contract is reduced from 20 to 3 years.
HUD anticipates that at the end of the
contract terms, renewals will be
approved subject to annual
appropriations. In addition to this
provision, HUD will reserve project
rental assistance contract funds based
on 75 percent rather than on 100
percent of the current operating cost
standards for approved units in order to
take into account the average tenant
contribution toward rent.
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The allocation formula used for
Section 811 reflects the ‘‘relevant
characteristics of prospective program
participants,’’ as specified in 24 CFR
791.402(a). The FY2008 formula
consists of the following data element
from the 2000 Census: The number of
non-institutionalized persons age 16 to
64 with a disability. The data on
disability status were derived from
answers to a two-part question that
asked about the existence of the
following long-lasting conditions: (a)
Blindness, deafness, or a severe vision
or hearing impairment (sensory
disability) and (b) a condition that
substantially limits one or more basic
physical activities, such as walking,
climbing stairs, reaching, lifting, or
carrying (physical disability); and a
four-part question that asked if the
individual had a physical, mental, or
emotional condition lasting 6 months or
more that made it difficult to perform
certain activities. The four activity
categories were: (a) Learning,
remembering, or concentrating (mental
disability); (b) dressing, bathing, or
getting around inside the home (selfcare disability); (c) going outside the
home alone to shop or visit a doctor’s
office (going outside the home
disability); and (d) working at a job or
business (employment disability).
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Under the Section 811 Program, each
local HUD office jurisdiction receives
sufficient capital advance funds for a
minimum of 10 units. The total amount
of capital advance funds to support this
minimum set-aside is then subtracted
from the total capital advance available.
The remainder is fair shared to each
local HUD office jurisdiction whose fair
share would exceed the set-aside based
on the allocation formula fair share
factors describe below.
The fair share factors were developed
by taking the number of persons with
disabilities in the data element for each
state, or state portion, of each local HUD
office jurisdiction as a percent of the
data element from the 2000 Census,
described above, for the total United
States. The resulting percentage for each
local HUD office is then adjusted to
reflect the relative cost of providing
housing among the local HUD office
jurisdictions. The adjusted needs
percentage for each local HUD office is
then multiplied by the total amount of
capital advance funds available
nationwide.
The Section 811 capital advance
funds have been allocated based on the
formula above, to 51 local HUD offices
as shown on the following chart:
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B. Type of Award. Capital Advance
and Project Rental Assistance Contract
Funds for new Section 811 applications.
C. Type of Assistance Instrument. The
Agreement Letter stipulates the terms
and conditions for the Section 811 fund
reservation award as well as the
submission requirements following the
fund reservation award. The duration of
the fund reservation award for the
capital advance is 18 months from the
date of issuance of the fund reservation.
D. Anticipated Start and Completion
Date. Immediately upon your
acceptance of the Agreement Letter, you
are expected to begin work toward the
submission of a Firm Commitment
Application, which is the next
application submission stage. You are
required to submit a Firm Commitment
Application to the local HUD office
within 180 days from the date of the
Agreement Letter. Initial closing of the
capital advance and start of construction
of the project are expected to be
accomplished within the duration of the
fund reservation award as indicated in
the above paragraph regarding the Type
of Assistance Instrument. Final closing
of this capital advance is expected to
occur no later than six months after
completion of project construction.
III. Eligibility Information
A. Eligible Applicants. Nonprofit
organizations with a section 501(c)(3)
tax exemption from the Internal
Revenue Service and who meet the
threshold requirements contained in the
General Section NOFA and Section
III.C.2 below are the only eligible
applicants for this program.
Applicant eligibility for purposes of
applying for a Section 811 fund
reservation under this NOFA has not
changed; i.e., all Section 811 Sponsors
and Co-Sponsors must be nonprofit
organizations. However, the Owner
corporation, when later formed by the
Sponsor, may be (1) a single-purpose
nonprofit organization that has taxexempt status under Section 501(c)(3) of
the Internal Revenue Code (IRS) of 1986,
OR (2) for purposes of developing a
mixed-finance project pursuant to the
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statutory provision under Title VIII of
the American Homeownership and
Economic Opportunity Act of 2000, a
for-profit limited partnership with a
nonprofit organization that has tax
exempt status under Section 501(c)(3) of
the IRS code as the sole general partner.
See Section IV.E.2 below regarding
limits on the total number of units and
projects for which you may apply for
funding.
B. Cost Sharing or Matching. No cost
sharing or match is required; however,
you are required to make a commitment
to cover the estimated start-up expenses,
the minimum capital investment of one
half of one percent of the HUDapproved capital advance, not to exceed
$10,000, and any funds required in
excess of the capital advance, including
the estimated cost of any amenities or
features (and operating costs related
thereto) which are not covered by the
capital advance. You must make such a
commitment by signing the form HUD–
92042, Sponsor’s Resolution for
Commitment to Project, in Exhibit 8(g)
of the application found in Section IV.B.
below.
C. Other
1. Eligible Activities. Section 811
capital advance funds must be used to
finance the development of housing
through new construction,
rehabilitation, or acquisition with or
without rehabilitation. Capital advance
funds may also be used in combination
with other non-Section 811 funding
sources leveraged by a for-profit limited
partnership (of which a single-purpose
nonprofit organization with a 501(c)(3)
tax exemption is the sole general
partner) to develop a mixed-finance
project, including a mixed-finance
project for additional units over and
above the Section 811 units. A proposal
to develop a mixed-use project or the
development of a mixed-use project in
which the Section 811 units are
mortgaged separately from the other
uses of the structure is not considered
a mixed-finance project and is not
allowed. Project rental assistance funds
are provided to cover the difference
between the HUD-approved operating
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costs and the amount the residents pay
(each resident pays 30 percent of
adjusted income). The types of housing
that can be developed with Section 811
capital advance funds include
independent living projects, dwelling
units in multifamily housing
developments, condominium and
cooperative housing and small group
homes.
Note: For purposes of approving Section
811 capital advances, HUD will consider
proposals involving mixed-financing for
additional units over and above the Section
811 units if you have legal control of an
approvable site and the additional units do
not cause the project to exceed the project
size limits if the additional units will also
house persons with disabilities (unless your
project will be an independent living project
and you request and receive HUD approval
to exceed the project size limits (See
IV.B.2.c.(1)(d)(xi)). However, you must obtain
funds to assist the additional units with other
than PRAC funds. HUD will not provide
PRAC funds for non-Section 811 units.
2. Threshold Criteria for Funding
Consideration. In addition to the
threshold criteria outlined in the
General Section of the SuperNOFA, the
following threshold requirements must
be met:
a. Non responsive Application. Your
application will be considered non
responsive to the NOFA and will not be
accepted for processing if you:
(1) Submit less than the required
number of copies if you requested and
received approval for a waiver of the
electronic submission requirement.
Applicants receiving waiver approval to
submit a paper application must follow
the instructions in the approval
notification regarding where to submit
the application and the number of
copies required. All paper applications
granted a waiver to the electronic
application submission requirement
must be submitted to the appropriate
local HUD office and received no later
than that office’s close of business on
the application deadline date. Failure to
submit paper applications to the
appropriate local HUD office by that
office’s close of business on the
application deadline date will deem the
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application late and therefore ineligible
for funding consideration.
(2) submit paper copies of the
application if you have not received
approval from HUD for a waiver of the
electronic submission requirements;
(3) submit a substantially deficient
application (i.e., a majority of the
required exhibits are not submitted with
your application, particularly, but not
limited to, those exhibits which are not
curable). HUD reserves the right to
determine whether your application is
substantially deficient for purposes of
determining whether the application is
non-responsive to the NOFA. Refer to
Section IV.B., Content and Form of
Application Submission, for
information on the required exhibits for
submission with your application to
ensure that your application is complete
at time of submission;
(4) request more units than were
allocated to the local HUD office that
will be reviewing your application (See
the allocation chart in Section II.A.
above);
(5) request less than the minimum
number of units for persons with
disabilities in an independent living
project (5 units) or a group home (2
units);
(6) request more than the maximum
number of units for a group home (6
units); or
(7) request assistance for housing that
you currently own or lease that has been
occupied by people with disabilities for
longer than one year prior to the
application deadline date;
(8) request assistance for an ineligible
activity as defined in Section IV.E.,
Funding Restrictions, of this program
NOFA;
(9) are an ineligible applicant (see
Section III.A., Eligible Applicants of this
program NOFA).
b. Other Criteria.
(1) You, or a Co-Sponsor, must have
experience in providing housing or
services to persons with disabilities.
(2) You and a Co-Sponsor must be
eligible nonprofit organizations with
tax-exempt status under Section
501(c)(3) of the Internal Revenue
Service code.
(3) Your application must contain
evidence of site control or the
identification of a site. Section 811(d)(3)
of the National Affordable Housing Act
requires you to provide either evidence
of site control or a reasonable assurance
that you will have control of a site
within six months of the date of the
Agreement Letter notifying you that you
have been selected to receive a Section
811 fund reservation. Accordingly, you
must include in your application the
required information specified below for
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evidence of site control, or the required
information specified below under site
identification as a reasonable assurance
that site control will be obtained within
six months of the date of the Agreement
Letter. If you submit the required
information for an identified site(s), you
must include a specific street address
for each identified site or the
application will be rejected.
(a) Evidence of Site Control—If you
have control of a site at the time you
submit your application, you must
provide the information in Exhibit 4(d)
in Section IV.B. of this NOFA relative to
site control; or
(b) Site Identification—If you do not
have site control of one or more of your
sites, you must provide the information
required in Exhibit 4(e) in Section IV.B.
of this NOFA under ‘‘Identification of a
Site’’ for any site not under control as
a reasonable assurance that site control
will be obtained within six months of
fund reservation notification.
If your application contains evidence
of site control where either the evidence
or the site is not approvable, your
application will not be rejected
provided you indicate in your
application that you are willing to seek
an alternate site and provide an
assurance that site control will be
obtained within six months of fund
reservation notification. During the
selection process, all applications with
acceptable evidence of site control for
all proposed sites and all proposed sites
that have been found approvable will be
grouped in Category A. All applications
that are submitted as ‘‘site identified’’ as
well as those that are submitted with
site control but the evidence of control
and/or site(s) are not approvable (if the
Sponsor indicates that it is willing to
seek a different site if the proposed site
is not approvable) will be grouped in
Category B. All applications in Category
A will be selected before any
applications are selected from Category
B. See Section V.B.4. for further
information on the selection process.
(c) Historic Preservation. If you
submit an application with evidence of
site control, you are required to send a
letter to the State/Tribal Historic
Preservation Officer (SHPO/THPO) that
attempts to initiate consultation with
their office and requests their review of
your determinations and findings with
respect to the historical significance of
your proposed project. A HUD’s Web
site at https://www.hud.gov/offices/adm/
grants/fundsavail.cfm contains a sample
letter to the SHPO/THPO that you may
adapt for your use, if you so choose.
You must include a copy of your letter
to the SHPO/THPO in your application.
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You must then also include in your
application either:
(i) The response letter(s) from the
SHPO/THPO, or
(ii) A statement from you that you
have not received a response letter(s)
from the SHPO/THPO.
(d) Contamination. HUD must
determine if a proposed site contains
contamination such as hazardous waste,
petroleum, or petroleum products, and,
if so, HUD must be satisfied that it is
eliminated to the extent necessary to
meet non site-specific Federal, State or
local health standards. If you submit an
application with evidence of site
control, you must assist HUD by doing
the following:
(i) Phase I Environmental Site
Assessment (ESA)—You must undertake
and submit a Phase I ESA, prepared in
accordance with the ASTM Standard E
1527–05, using the table of contents and
report format specified at Appendix X4,
completed or updated as specified at
Section 4.6 no earlier than 180 days
prior to the application deadline date in
order for the application to be
considered as an application with site
control. The Phase I ESA must be
completed and included in your
application. Therefore, it is important
that you start the Phase I ESA process
as soon after publication of the
SuperNOFA as possible. To help you
choose an environmentally safe site,
HUD invites you to review the
document ‘‘Choosing An
Environmentally Safe Site’’ and
‘‘Supplemental Guidance,
Environmental Information’’, which are
available on HUD’s Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
Note: An application with a Phase I that is
not properly updated, does not use the
format specified at Appendix X4 of ASTM
Standard E 1527–05 or that is prepared in
accordance with an older version of ASTM
E 1527 will result in the site being rejected
and placed in Category B for selection
purposes.
(ii) Phase II ESA—If the Phase I ESA
indicates the possible presence of
contamination and/or hazards, you must
decide whether to continue with this
site or choose another site. Should you
choose another site, the same Phase I
ESA process identified above must be
followed for the new site. However, if
you choose to continue with the original
site on which the Phase I ESA indicated
contamination or hazards, you must
undertake a detailed Phase II ESA by an
appropriate professional. In order for
your application to be considered as an
application with site control, the Phase
II must be received in the local HUD
office on or before August 18, 2008.
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(iii) Clean-up—If the Phase II ESA
reveals site contamination, the extent of
the contamination and a plan for cleanup of the site must be submitted to the
local HUD office. The plan for clean-up
must include a contract for remediation
of the problem(s) and an approval letter
from the applicable federal, state, and/
or local agency with jurisdiction over
the site. In order for your application to
be considered as an application with
site control, this information must be
received by the appropriate local HUD
office on or before August 18, 2008.
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Note: Clean-up could be an expensive
undertaking. You must pay for the cost of any
clean-up and/or remediation with sources
other than the capital advance funds. If the
application is approved, clean-up must be
completed prior to initial closing.
Completion of clean-up means that HUD
must be satisfied that the contamination has
been eliminated to the extent necessary to
meet non site-specific federal, state or local
health standards, with no active or passive
remediation still taking place, no capping
over of any contamination, and no
monitoring wells. However, it is acceptable if
contamination remains solely in groundwater
that is at least 25 feet below the surface.
(e) Asbestos. Asbestos is a hazardous
substance commonly used in building
products until the late 1970s. Therefore,
if you submit an application with
evidence of site control, you must
submit one of the following with your
application:
(i) If there are no pre-1978 structures
on the site or if there are pre-1978
structures that most recently consisted
of solely four or fewer units of singlefamily housing including appurtenant
structures thereto, a statement to this
effect, or
(ii) If there are pre-1978 structures on
the site, other than for a site that most
recently consisted of solely four or
fewer units of single-family housing
including appurtenant structures
thereto, a comprehensive building
asbestos survey that is based on a
thorough inspection to identify the
location and condition of asbestos
throughout any structures. In those
cases where suspect asbestos is found,
it would either be assumed to be
asbestos or would require confirmatory
testing. If the asbestos survey indicates
the presence of asbestos or the presence
of asbestos is assumed, and if the
application is approved, HUD will
condition the approval on an
appropriate mix of asbestos abatement
and an asbestos Operations and
Maintenance Plan.
(4) There must be a market need for
the number of units proposed in the
area of the project location.
(5) Your application must contain a
Supportive Services Plan and a
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Certification from the appropriate state
or local agency that the Supportive
Services Plan is well designed to
address the individual health, mental
health and other needs of persons with
disabilities who will live in your
proposed project. Exhibit 5 in Section
IV.B. below outlines the information
that must be in the Supportive Services
Plan. You must submit one copy of your
Supportive Services Plan to the
appropriate State or local agency well in
advance of the application submission
deadline date for the state or local
agency to review your Supportive
Services Plan and complete the
Certification for Provision of Supportive
Services, Form HUD 92043 and return it
to you so that you can include it in the
application you submit to HUD.
(a) HUD will reject your application if
the Certification for Provision of
Supportive Services:
(i) Is not submitted with your
application and is not submitted to
HUD within the 14-day cure period; or
(ii) Indicates that the provision of
supportive services is not well designed
to address the individual health, mental
health and other needs of persons with
disabilities who will live in your
project; or
(iii) Indicates that the provision of
supportive services will not enhance
independent living success or promote
the dignity of the persons with
disabilities who will live in your
proposed project.
(b) In addition, if the agency
completing the certification will be a
major funding or referral source for your
proposed project or be responsible for
licensing the project, HUD will reject
your application if the agency fails to
complete item 3 or 4 of the Certification
for Provision of Supportive Services or
the certification indicates (or where
HUD determines) that:
(i) You failed to demonstrate that
supportive services will be available on
a consistent, long-term basis; and/or
(ii) The proposed housing is not
consistent with state or local agency
plans/policies addressing the housing
needs of people with disabilities.
Any prospective resident of a Section
811 project who believes he/she needs
supportive services must be given the
choice to be responsible for acquiring
his/her own services or to take part in
your Supportive Services Plan which
must be designed to meet the individual
needs of each resident.
You must not require residents to
accept any supportive services as a
condition of occupancy or admission.
(6) Delinquent Federal Debt. Refer to
the General Section for information
regarding delinquent federal debt.
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3. Program Requirements. By signing
Form HUD–92016–CA, Supportive
Housing for Persons with Disabilities
Section 811, Application for Capital
Advance Summary Information, you are
certifying that you will comply with the
program requirements listed in the
General Section as well as the following
requirements:
a. Statutory and Regulatory
Requirements. In addition to the
statutory, regulatory, threshold and
public policy requirements listed in the
General Section and in this NOFA, you
must comply with all statutory,
regulatory, and handbook requirements
that govern the Section 811 program.
b. Project Size Limits.
(1) Independent living project. The
minimum number of units for persons
with disabilities that can be applied for
in one application is five units. Units
may be comprised of efficiency, one,
two or more bedrooms with three or
more bedroom units restricted to
occupancy by families comprised of at
least one person 18 years or older with
a disability. All of the units are not
required to be in one structure and they
may be on scattered sites. The
maximum number of persons with
disabilities that can be housed on one or
adjacent sites is 14 plus one additional
one- or two-bedroom unit for a resident
manager, if necessary. If the proposed
independent living project will be
located on a site already containing
housing for persons with disabilities or
on an adjacent site containing such
housing, the total number of persons
with disabilities housed in both the
existing and the proposed project
cannot exceed 14.
(2) Exception to project size limit for
an independent living project. If you are
submitting an application for an
independent living project with site
control, you may request an exception
to the above project size limit by
providing the information required in
Exhibit 4(d)(xi) of Section IV.B. below.
(3) Group home. The minimum
number of persons with disabilities that
can reside in a group home is two, and
the maximum number is six. There are
no exceptions to the maximum project
size limit for a group home. An
additional one-bedroom unit can be
provided for a resident manager. Only
one person per bedroom is allowed,
unless two residents choose to share one
bedroom or a resident determines he/
she needs another person to share his/
her bedroom. If you are applying for
more than one group home, they cannot
be located on the same or adjacent sites.
(4) Condominium Units. The total
number of condominium units on one
or adjacent sites cannot exceed the
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greater of 14 units or 10 percent of the
total units at that site not to exceed 24
units. Units may be comprised of
efficiency, one, two or more bedrooms
with three or more bedroom units
restricted to occupancy by families
comprised of at least one person 18
years or older with a disability. You
cannot request an additional
condominium unit for a resident
manager.
c. Minimum Capital Investment. If
selected, you must provide a minimum
capital investment of one-half of one
percent of the HUD-approved capital
advance amount, not to exceed a
maximum of $10,000 in accordance
with 24 CFR 891.145.
d. Accessibility. Your project must
meet accessibility requirements
published at 24 CFR 891.120, 24 CFR
891.310 and Section 504 of the
Rehabilitation Act of 1973, and, if new
construction, the design and
construction requirements of the Fair
Housing Act and HUD’s implementing
regulations at 24 CFR part 100. In
addition, 24 CFR 8.4(b)(5) prohibits the
selection of a site or location which has
the purpose or effect of excluding
persons with disabilities from the
Federally assisted program or activity.
Refer to Section V.A. below and the
General Section for information
regarding the policy priority of
encouraging accessible design.
e. Conducting Business in Accordance
With Core Values and Ethical
Standards. You are not subject to the
requirements of 24 CFR parts 84 and 85
as outlined in the General Section
except for the disposition of real
property, which may be subject to 24
CFR part 84. However, you are still
subject to the core values and ethical
standards as they relate to the conflict
of interest provisions in 24 CFR
891.130. To ensure compliance with the
program’s conflict of interest provisions,
you are required to sign a Sponsor’s
Conflict of Interest Resolution, Form
HUD 92041 and include it in your
Section 811 application. Further, if
awarded a Section 811 fund reservation,
the officers, directors, board members,
trustees, stockholders and authorized
agents of the Section 811 Sponsor and
Owner entities will be required to
submit to HUD individual certifications
regarding compliance with HUD’s
conflict of interest requirements.
f. National Environmental Policy Act.
You must comply with the National
Environmental Policy Act of 1969
(NEPA) (42 U.S.C. 4321) and applicable
related environmental authorities at 24
CFR 50.4, HUD’s programmatic
implementing regulations at 24 CFR part
50 and 24 CFR 891.155(b), especially,
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but not limited to, the provision of
information to HUD at 24 CFR 50.31(b),
and you must comply with any
environmental ‘‘conditions and
safeguards’’ at 24 CFR 50.3(c).
Under 24 CFR part 50, HUD has the
responsibility for conducting the
environmental reviews. HUD will
commence the environmental review of
your project upon receipt of your
completed application. However, HUD
cannot approve any site for which you
have site control unless it first
completes the environmental review
and finds that the site(s) meets its
environmental requirements. In rare
cases where HUD is not able to
complete the environmental review, it is
due to a complex environmental issue
that could not be resolved during the
time period allocated for application
processing. Thus, if you submit an
application with evidence of site
control, HUD requires you to attempt to
obtain comments from the State/Tribal
Historic Preservation Officer (see
Exhibit 4(d)(ix) of Section IV.B. below)
to help HUD complete the
environmental review on time. It is also
why HUD may contact you for
additional environmental information.
So that you can review the type of
information that HUD needs for its
preparation of the environmental
review, the type of information requests
that HUD may make to you, and the
criteria that HUD uses to determine the
environmental acceptability of a site,
you are invited to go to the following
Web site to view the HUD form 4128,
including the Sample Field Notes
Checklist, which HUD uses to record the
environmental review: https://
www.hud.gov/utilities/intercept.cfm?/
offices/cpd/energyenviron/environment/
compliance/forms/4128.pdf.
g. Lead-Based Paint. You must
comply with the requirements of the
Lead-Based Paint Poisoning Prevention
Act (42 U.S.C. 4821–4846) and
implementing regulations at 24 CFR part
35.
h. Executive Order 13202,
Preservation of Open Competition and
Government Neutrality Towards
Government Contractors’ Labor
Relations on Federal and Federally
Funded Construction Projects. Refer to
the General Section.
i. Fair Housing Requirements. Refer to
the General Section.
j. Economic Opportunities for Lowand Very Low-Income Persons (Section
3). You must comply with Section 3 of
the Housing and Urban Development
Act of 1968, U.S.C. 1701u (Economic
Opportunities for Low- and Very LowIncome Persons) and its implementation
regulations at 24 CFR part 135. You
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must ensure that training, employment
and other economic opportunities shall,
to the greatest extent feasible, be
directed toward low- and very lowincome persons, particularly those who
are recipients of government assistance
for housing and to business concerns
which provide economic opportunities
to low- and very-low income persons in
the area in which the proposed project
will be located. To comply with Section
3 requirements you are hereby certifying
that you will strongly encourage your
general contractor and subcontractors to
participate in local apprenticeship
programs or training programs
registered or certified by the Department
of Labor’s Office of Apprenticeship,
Training, Employer and Labor Services
or recognized State Apprenticeship
Agency. To receive up to two (2) points
you must submit, under Exhibit 3(l), a
description on how you plan to
incorporate the Section 3 requirements
into your proposed project with goals
for expanding training and employment
opportunities for low- and very lowincome (Section 3) residents as well as
business concerns.
k. Design and Cost Standards. You
must comply with HUD’s Section 811
project design and cost standards (24
CFR 891.120 and 891.310), the Uniform
Federal Accessibility Standards (24 CFR
40.7), Section 504 of the Rehabilitation
Act of 1973 and HUD’s implementing
regulations at 24 CFR part 8, and for
covered multifamily dwellings designed
and constructed for first occupancy after
March 13, 1991, the design and
construction requirements of the Fair
Housing Act and HUD’s implementing
regulations at 24 CFR part 100, and,
where applicable, the Americans with
Disabilities Act of 1990.
l. Energy Efficiency. HUD has adopted
a wide-ranging energy action plan for
improving energy efficiency in all
program areas. As a first step in
implementing the energy plan, HUD, the
Environmental Protection Agency (EPA)
and the Department of Energy (DOE)
have signed a joint partnership to
promote energy efficiency in HUD’s
affordable housing efforts and programs.
The purpose of the Energy Star
partnership is not only to promote
energy efficiency of the affordable
housing stock, but also to help protect
the environment. Although it is not a
requirement, you are nonetheless
encouraged to promote energy efficiency
in design and operations and your
application will receive one (1) point if
you describe your plans for doing so in
the proposed project. You are especially
urged to purchase and use Energy Starlabeled products. For further
information about Energy Star, see
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https://www.energystar.gov or call 888–
STAR-YES (1–888–782–7937) or for the
hearing-impaired, 888–588–9920 TTY.
m. Formation of Owner Corporation.
You must form an ‘‘Owner’’ entity (in
accordance with 24 CFR 891.305) after
issuance of the capital advance fund
reservation and must cause the Owner
entity to file a request for determination
of eligibility and a request for capital
advance, and must provide sufficient
resources to the Owner entity to ensure
the development and long-term
operation of the project, including
capitalizing the Owner entity at firm
commitment processing in an amount
sufficient to meet its obligations in
connection with the project over and
above the capital advance amount.
n. Davis-Bacon. You must comply
with the Davis-Bacon Requirements (42
U.S.C. 8013(j)(6)) and the Contract Work
Hours and Safety Standards Act in
accordance with 24 CFR 891.155(d).
IV. Application and Submission
Information
A. Address to Request Application
Package. Applicants are required to
submit an electronic application unless
they receive a waiver of the requirement
in accordance with the procedures in
Section IV.C. of this NOFA. See the
General Section for information on
electronic application submission and
timely submission and receipt
requirements. Copies of the General
Section, this NOFA, the required forms,
and other related documents are
available and may be downloaded from
the Grants.gov Web site at http:/
www.grants.gov/applicants/
apply_for_grants.jsp. Search for the
program using the CFDA Number,
Competition ID or Funding Opportunity
Number. If you have difficulty accessing
the information, you may call the
Grants.gov Support Desk toll free @
800–518–GRANTS or e-mail your
questions to Support@Grants.gov. See
the General Section for information
regarding the registration process or ask
for registration information from the
Grants.gov Support Desk.
You may request general information,
copies of the General Section and this
NOFA (including related documents),
and required forms from the NOFA
Information Center (800–HUD–8929)
Monday through Friday, except on
federal holidays. Persons with hearing
or speech impairments may access this
number via TTY by calling the Federal
Information Relay Service at (800) 877–
8339. When requesting information,
please refer to the name of the program
you are interested in.
B. Content and Form of Application
Submission. The exhibits to be included
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in your application are contained in the
body of this NOFA below. Before
preparing your application, you should
carefully review the requirements of the
regulations (24 CFR part 891) and
general program instructions in
Handbook 4571.2, Section 811 Capital
Advance Program for Housing Persons
with Disabilities. Note: Section 1001 of
Title 18 of the United States Code
(Criminal Code and Criminal Procedure,
72 Stat. 967) applies to all information
supplied in the application submission.
(18 U.S.C. 1001, among other things,
provides that whoever knowingly and
willfully makes or uses a document or
writing containing any false, fictitious,
fraudulent statement or entry, in any
matter within the jurisdiction of any
department or agency of the United
States, shall be fined not more than
$10,000 or imprisoned for not more than
five years, or both.)
The Application for a Section 811
Capital Advance consists of four parts
with a total of eight Exhibits. Included
with the eight Exhibits are prescribed
forms, certifications and resolutions.
The components of the Application are:
• Part 1—Application Form for
Section 811 Supportive Housing—
Capital Advance (Exhibit 1).
• Part 2—Your Ability to Develop and
Operate the Proposed Project (Exhibits 2
and 3).
• Part 3—The Need for Supportive
Housing for the Target Population in the
Area to be Served, Site Control and/or
Identification of Site, Suitability of Site,
Adequacy of the Provision of
Supportive Services and of the Proposed
Project (Exhibits 4 and 5).
• Part 4—General Application
Requirements, Certifications and
Resolutions (Exhibits 6 through 8).
The following additional information,
which may assist you in preparing your
application, is available on HUD’s Web
site at https://www.hud.gov/offices/adm/
grants/fundsavail.cfm
• Listing of Local HUD Offices;
• Letter Requesting SHPO/THPO
Review;
• Choosing an Environmentally Safe
Site;
• Supplemental to Choosing An
Environmentally Safe Site.
Your application must include all of
the information, materials, forms, and
exhibits listed below (unless you were
selected for a Section 811 fund
reservation within the last three funding
cycles). If you qualify for this exception,
you are not required to submit the
information described in Exhibit 2(a),
(b), and (c), which are the articles of
incorporation (or other organizational
documents), Bylaws, and the IRS tax
exemption, respectively. If there has
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been a change in any of these
documents since your previous HUD
approval, you must submit the updated
information in your application. The
local HUD office will verify your
previous HUD approval by checking the
project number and approval status with
the appropriate local HUD office based
on information submitted.
In addition to this relief of paperwork
burden in preparing applications, you
are able to use information and exhibits
previously prepared for prior
applications under Section 811, Section
202, or other funding programs.
Examples of exhibits that may be readily
adapted or amended to decrease the
burden of application preparation
include, among others, those on
previous participation in the Section
202 or Section 811 programs, your
experience in the provision of housing
and services, supportive services plans,
community ties, and experience serving
minorities.
For programmatic information, you
MUST contact the appropriate local
HUD office about the submission of
applications within the jurisdiction of
that Office. A listing of the local HUD
offices is available on HUD’s Web site
at https://www.hud.gov/offices/adm/
grants/fundsavail.cfm.
Please submit your application using
the following format provided in this
NOFA. For applications to be submitted
electronically in which you have
created files to be attached to the
electronic application, you should
number the pages of the attached file
and include a header that identifies the
exhibit that it relates to. Please be sure
to follow the file labeling and file format
instructions in the General Section.
For applicants that received a waiver
of the electronic application submission
requirement, you must number the
pages of each file, narratives and other
attached files. Include the name of your
organization and your DUNS number,
and the exhibit number that you are
responding to on the header of each
document.
1. Table of Contents
a. Part I—Application Form.
(1) Exhibit 1: Form HUD–92016–CA
Application for Capital Advance
Summary Information.
b. Part II—Ability To Develop/Operate
Project.
(1) Exhibit 2: Legal Status.
(a) Organizational Documents.
(b) Bylaws.
(c) IRS Tax Exemption Ruling.
(d) Number of board members.
(2) Exhibit 3: Purpose/Community
Ties/Experience.
(a) Purpose(s), current activities, etc.
(b) Community ties, description of
area.
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(c) Other Funding Sources.
(d) Letters of support.
(e) Housing/Services experience.
(f) Involvement of target population.
(g) Practical solutions.
(h) Project Development Timeline.
(i) Coordination with other
organizations.
(j) Consultation with Continuum of
Care organizations.
(k) Form HUD–27300, America’s
Affordable Communities Initiative/
Questionnaire for HUD’s Initiative on
Removal of Regulatory Barriers (HUD
Communities Initiative Form on
Grants.gov), with supporting
documentation.
(l) Section 3 requirements.
c. Part III—Need for Housing, Site
Requirements, Proposed Services.
(1) Exhibit 4: Project Information.
(a) Evidence of need for project.
(b) Benefit to population/community.
(c) Narrative project description:
(i) Building design:
(ii) Energy efficiency features; and
(iii) Mixed-financing for additional
units.
(d) Site control and zoning;
(i) Site control documents;
(ii) Freedom of site from restrictions;
(iii) Zoning requirements;
(iv) URA site notification
requirements;
(v) Topographical/demographical
description of site/area and
opportunities for minorities;
(vi) Racial composition/map of site;
(vii) Phase I ESA;
(viii) Asbestos Statement/Survey;
(ix) SHPO/THPO requirements;
(x) Willingness to seek alternate site;
and
(xi) Exception to project size limit:
(A) Preference/acceptance of people
with disabilities to live in proposed
housing;
(B) Increase number of people;
(C) Compatibility of project;
(D) Increased number will not
prohibit integration in community;
(E) Project marketability;
(F) Consistency of project size with
State/local policies; and
(G) Willingness to accept project size
limit.
(e) Site identification:
(i) Site location;
(ii) Steps to identify site/activities to
obtain site control;
(iii) Whether site is properly zoned;
(iv) Status of sale of site; and
(v) Whether site involves relocation.
(2) Exhibit 5: Supportive Services
Plan.
(a) Description of occupancy.
(b) Request to limit occupancy:
(i) Population to which occupancy
will be limited;
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(ii) Why necessary to limit occupancy:
(A) Achievement of Section 811 goals;
(B) Why unable to meet housing/
services needs in an integrated setting;
(iii) Housing/Services experience;
(iv) Assurance of integrating
occupants in neighborhood/community.
(c) Services needs of proposed
population.
(d) Community services providers
with letters of intent.
(e) Service providers’ capabilities/
experience.
(f) State/local agency involvement in
project.
(g) Your commitment to make services
available or coordinate their availability.
(h) Employment opportunities for
residents.
(i) Whether a manager’s unit will be
included.
(j) Statement that occupancy will not
be conditioned on resident’s acceptance
of supportive services.
d. Part IV—Requirements/
Certifications/Resolutions.
(1) Exhibit 6: Other Applications.
(a) FY08 Sections 202/811
applications to other Offices.
(b) Information on FY07 and prior
years’ Sections 202/811 applications.
(2) Exhibit 7: Required information
on:
(a) All property occupants;
(b) Relocation costs/services;
(c) Staff to carry out relocation;
(d) Occupant move-outs within past
12 months.
(e) Issuance of general information
notice and advisory services
information.
(3) Exhibit 8: Forms/Certifications/
Resolutions.
(a) SF–424, Application for Federal
Assistance.
(b) SF–424 Supplement, ‘‘Survey on
Ensuring Equal Opportunities for
Applicants’’ (Faith Based EEO Survey
(SF–424 SUPP) on Grants.gov).
(c) SF–LLL, Disclosure of Lobbying
Activities.
(d) HUD–2880, ‘‘Applicant/Recipient
Disclosure/Update Report’’ (HUD
Applicant Recipient Disclosure Report
on Grants.gov).
(e) HUD–2991, Certification of
Consistency with the Consolidated Plan.
(f) HUD–92041, Sponsor’s Conflict of
Interest Resolution.
(g) HUD–92042, Sponsor’s Resolution
for Commitment to Project.
(h) HUD–2990, Certification of
Consistency with the RC/EZ/EC–II
Strategic Plan (if applicable).
(i) HUD–92043, Certification for
Provision of Supportive Services.
(j) HUD–96010, Program Outcome
Logic Model.
(k) HUD–96011, ‘‘Third Party
Documentation Facsimile Transmittal’’
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(Facsimile Transmittal Form on
Grants.gov). This is to be used as the
cover page for faxing third party
information for electronic applications
only. Please refer to the General Section
for a detailed discussion.
(l) HUD–2994–A, You are Our Client!
Grant Applicant Survey.
2. Programmatic Applications
Requirements
a. PART I—Application Form for
Section 811 Supportive Housing—
Capital Advance
(1) Exhibit 1—Form HUD–92016–CA,
Supportive Housing for Persons with
Disabilities Section 811 Application for
Capital Advance Summary Information.
A copy of this form is available in the
instructions download at either https://
www.grants.gov/applicants/
apply_for_grants.jsp or https://
www.hudclips.org/sub_nonhud/html/
forms.htm
b. Part II—Your Ability to Develop
and Operate the Proposed Project
(1) Exhibit 2—Evidence of your legal
status (i.e., evidence of your status as a
nonprofit organization with 501(c)(3)
IRS tax exemption). If another
organization(s) is co-sponsoring the
application with you, each Co-Sponsor
must also submit the following:
(a) Articles of Incorporation,
constitution, or other organizational
documents;
(b) Bylaws;
(c) IRS tax exemption ruling (this
must be submitted by all Sponsors,
including churches).
Note: Based on a HUD review of your
articles of incorporation, constitution, or
other organizational documents, HUD
must determine, among other things,
that (1) you are an eligible nonprofit
entity with a 501(c)(3) IRS tax
exemption status, (2) your corporate
purposes are sufficiently broad to
provide you the legal authority to
sponsor the proposed project for the
disabled, to assist the Owner, and to
apply for a capital advance, (3) no part
of the Sponsor’s net earnings inures to
the benefit of any private party, and (4)
that you are not controlled by or under
the direction of persons seeking to
derive profit or gain therefrom.
[EXCEPTION: If you received a section
811 fund reservation within the last
three funding cycles, you are not
required to submit the documents
described in (a), (b), and (c) above.
Instead, submit the project number of
the latest application and the local HUD
office to which it was submitted. If there
has been any modifications or additions
to the subject documents, indicate such,
and submit the new material.]
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(d) The number of people on your
board and the number of board members
who have disabilities.
(2) Exhibit 3—Your Purpose,
Community Ties, and Experience:
(a) A description of your purpose(s),
current activities, including your ability
to enlist volunteers and raise private
and local funds and how long you have
been in existence.
(b) A description of your ties to the
community in which your project will
be located and to the minority and
disability communities in particular,
including a description of the specific
geographic area(s) in which you have
served.
(c) A description of other funding
sources for the project (including
financial assistance, donation of land,
provision of services, etc.).
(d) Letters of support for your
organization and for the proposed
project from organizations familiar with
the housing and supportive services
needs of the target population (e.g., the
local center for independent living, the
Statewide Independent Living Council)
that you expect to serve in the proposed
project.
(e) A description of your housing and/
or supportive services experience. The
description should include any rental
housing projects (including any
integrated housing developments) and/
or supportive services facilities that you
sponsored, own and/or operate, your
past or current involvement in any
programs other than housing that
demonstrates your management
capabilities (including financial
management) and experience, your
experience in serving the target
population (persons with disabilities
and minorities); and the reasons for
receiving any increases in fund
reservations for developing and/or
operating previously funded Section
202 or Section 811 projects. The
description should include data on the
facilities and services provided, the
racial/ethnic composition of the
populations served, if available, and
information and testimonials from
residents or community leaders on the
quality of the activities. Examples of
activities that could be described
include housing counseling, nutrition
and food services, special housing
referral, screening and information
projects.
(f) A description of your efforts to
involve members of the target
population (persons with disabilities
including minority persons with
disabilities and persons with disabilities
similar to those of the prospective
residents) in the development of the
application as well as your intent to
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involve the target population in the
development and operation of the
project.
(g) A description of the practical
solutions you will implement which
will enable residents of your project to
achieve independent living and
economic empowerment. In addition,
describe the educational opportunities
you will provide for the residents and
how you will provide them. This
description should include the activities
you will undertake to improve computer
access, literacy and employment
opportunities (e.g., provide programs
that can teach residents how to use
computers to become educated as well
as achieve economic self-sufficiency
through job training and placement).
And, finally, describe how your
proposed project will be an improved
living environment for the residents
when compared to their previous place
of residence.
(h) Describe your plan for completing
the proposed project. Completion of
Exhibit 8(j), Program Outcome Logic
Model, will respond to this exhibit. The
Logic Model must list the major
development stages for the project with
associated measures that must be met in
order to get the project to initial closing
and start of construction within the 18month fund reservation period, full
completion of the project, and final
closing.
(i) A description of the steps you took
to coordinate your application with
other organizations (e.g., the local center
for independent living) that will not be
directly involved in your project but
with which you share common goals
and objectives, to complement and/or
support the proposed project so that the
project will provide a comprehensive
and holistic solution to the needs of
persons with disabilities.
(j) A description of your efforts to
consult with Continuum of Care
organizations in the community where
the project will be located about the
ways you can assist persons with
disabilities who are chronically
homeless as defined in the General
Section.
(k) A description of the successful
efforts the jurisdiction in which your
project will be located has taken in
removing regulatory barriers to
affordable housing. To obtain up to 2
points for this policy priority, you must
complete the optional Form HUD–
27300, ‘‘Questionnaire for HUD’s
Initiative on Removal of Regulatory
Barriers’’ and provide the necessary
URL references or submit the
documentary evidence. This exhibit is
optional, but to obtain up to 2 points for
this policy priority, you must submit
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this information using Form HUD–
27300 and contact information. When
providing documents in support of your
responses to the questions on the form,
please provide the applicant name and
project name and whether you were
responding under column A or B, then
identify the number of the question and
the URL or document name and attach
using the attachment function at the end
of the electronic form. This exhibit will
be used to rate your application under
Rating Factor 3(j).
(l) A description on how you plan to
incorporate the Section 3 requirements
into your proposed project with goals
for expanding training and employment
opportunities for low and very lowincome (Section 3) persons as well as
business concerns in the area in which
the proposed project will be located.
This exhibit is optional, but to obtain up
to 2 points for this policy priority, you
must submit this exhibit and adequately
address your plans to provide
opportunities to train and employ low
and very low-income residents of the
project area and award substantial
contracts to persons residing in the
project area.
c. Part III—The Need for Supportive
Housing for the Target Population, Site
Control and/or Identification of Site and
Suitability of Site, Adequacy of the
Provision of Supportive Services and of
the Proposed Project
(1) EXHIBIT 4—Need and Project
Information
(a) Evidence of need for supportive
housing. Include a description of the
proposed population and evidence
demonstrating sustained effective
demand for supportive housing for the
proposed population in the market area
to be served, taking into consideration
the occupancy and vacancy conditions
in existing comparable subsidized
housing for persons with disabilities,
state or local needs assessments of
persons with disabilities in the area, the
types of supportive services
arrangements currently available in the
area, and the use of such services as
evidenced by data from local social
service agencies. Also, a description of
how information in the community’s or
(where applicable) the State’s
Consolidated Plan, Analysis of
Impediments to Fair Housing Choice
(AI) or other planning document that
analyzes fair housing issues was used in
documenting the need for the project.
(b) A description of how the proposed
project will benefit the target population
and the community in which it will be
located.
(c) Description of the project.
(i) Narrative description of the
building(s) including the number and
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type of structure(s), number of units
with bedroom distribution if
independent living units including
dwelling units in multifamily housing
developments, condominiums and
cooperatives, number of bedrooms if
group home, number of residents with
disabilities, and any resident manager
per structure; identification of all
commercial and community spaces,
amenities or features planned for the
housing and a description of how the
spaces, amenities, or features will be
used, and the extent to which they are
necessary to accommodate the needs of
the proposed residents. A narrative
description of the building design (both
interior and exterior), including any
special design features, as well as any
features that incorporate visitability
standards and universal design. Also
include a description of how the design
of the proposed project will facilitate
the integration of the residents into the
surrounding community and promote
the ability of the residents to live as
independently as possible.
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Note: If the community spaces, amenities,
or features do not comply with the project
design and cost standards of 24 CFR 891.120
(a) and (c), the special project standards of 24
CFR 891.310 (a), and the limitations on
bedroom sizes as required by paragraph 1–
11.E.2.a of HUD Handbook 4571.2 REV–1,
you must demonstrate your ability and
willingness to contribute both the
incremental development cost and
continuing operating cost associated with the
community spaces, amenities, or features.
(ii) Describe how the project will
promote energy efficiency, including
any plans to incorporate energy
efficiency measures in the design,
construction, and operation of the
project and the use of Energy Star
labeled products and appliances. Refer
to the General Section for additional
guidance.
(iii) For site control applications, if
you are proposing to develop a mixedfinance project by developing additional
units (i.e., in addition to the 811 units),
provide a description of any plans and
actions you have taken to create such a
mixed-finance project with the use of
Section 811 capital advance funds, in
combination with other funding
sources. Provide the number of nonSection 811 units to be included in the
mixed-finance project (also provide the
number of additional units in the
appropriate space on Form HUD–
92016–CA). Also, provide copies of any
letters you have sent seeking outside
funding for the non-Section 811 units
and any responses thereto. You must
also demonstrate your ability to proceed
with the development of a Section 811
project in the event you are later unable
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to obtain the necessary outside funding
for the additional units.
Note: (1) If approved for a reservation of
capital advance funds, you will be required
to submit with your Firm Commitment
Application, the additional documents
required by HUD for mixed-finance
proposals. (2) A mixed-finance project does
not include the development of a mixed-use
project or the development of a mixed-use
project in which the Section 811 units are
mortgaged separately from the other uses of
the structure. (3) For a Section 811 mixedfinance project, the additional units cannot
cause the project to exceed the project size
limit for the type of project proposed, unless
you request and receive HUD approval to
exceed the project size limit if the project
will be an independent living project (See
IV.B.2.c.(1)(d)(xi)) or the additional units will
house people who do not have a disability.
(d) Evidence of site control and
permissive zoning.
Note: If you are applying for Section 811
funding without control of any or all of your
proposed sites, you must provide the
information under (e), Identification of a Site,
below for any site you are submitting without
evidence of control of that site.
(i) Acceptable evidence of site control
is limited to any one of the following:
(A) Deed or long-term leasehold
which evidences that you have title to
or a leasehold interest in the site. If a
leasehold, the term of the lease must be
50 years with renewable provisions for
25 years except for sites on Indian trust
land, in which case, the term of the
lease must be at least 50 years with no
requirements for extensions;
(B) Contract of sale for the site that is
free of any limitations affecting the
ability of the seller to deliver ownership
to you after you receive and accept a
notice of Section 811 capital advance.
(The only condition for closing on the
sale can be your receipt and acceptance
of the capital advance.) The contract of
sale cannot require closing earlier than
the Section 811 closing;
(C) Option to purchase or for a longterm leasehold, which must remain in
effect for six months from the date on
which the applications are due, must
state a firm price binding on the seller,
and be renewable at the end of the sixmonth period. The only condition on
which the option may be terminated is
if you are not awarded a fund
reservation;
(D) If the site is covered by a mortgage
under a HUD program, (e.g., a
previously funded Section 202 or
Section 811 project or an FHA-insured
mortgage) you must submit evidence of
site control as described above AND
evidence that consent to release the site
from the mortgage has been obtained or
has been requested from HUD (all
required information in order for a
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decision on the request for a partial
release of security must have been
submitted to the local HUD office) and
from the mortgagee, if other than HUD.
Approval to release the site from the
mortgage must be done before the local
HUD office makes its selection
recommendations to HUD Headquarters.
Refer to Chapter 16 of HUD Handbook
4350.1 Rev-1, Multifamily Asset
Management and Project Servicing, for
instructions on submitting requests to
the local HUD Office for partial release
of security from a mortgage under a
HUD program; or
(E) For sites to be acquired from a
public body, evidence is needed that the
public body possesses clear title to the
site and has entered into a legally
binding agreement to lease or convey
the site to you after you receive and
accept a notice of Section 811 capital
advance fund reservation award. The
same requirements for site control are
applicable to sites to be acquired from
public bodies as are applicable to sites
to be acquired from other entities.
Where HUD determines that time
constraints of the funding round will
not permit you to obtain all of the
required official actions (e.g., approval
of Community of Planning Boards) that
are necessary to convey publicly-owned
sites, you may include in your
application a letter from the mayor or
director of the appropriate local agency
indicating that conveyance or leasing of
the site is acceptable without imposition
of additional covenants or restrictions,
and only contingent on the necessary
approval action. Such a letter of
commitment is sufficient evidence of
site control but only if the commitment
does not contain restrictions or
qualifications that would be
unacceptable in the case of other
entities. Where a public housing site is
to be acquired from a public housing
agency (PHA), the PHA needs to have
applied to HUD for permission to
dispose the site or received approval of
the disposition from HUD.
(ii) Whether you have title to the site,
a contract of sale, an option to purchase,
or are acquiring a site from a public
body, you must provide evidence (a
current title policy or other acceptable
evidence) that the site is free of any
limitations, restrictions, or reverters
which could adversely affect the use of
the site for the proposed project for the
40-year capital advance period under
HUD’s regulations and requirements
(e.g., reversion to seller if title is
transferred). If the title evidence
contains restrictions or covenants,
copies of the restrictions or covenants
must be submitted with the application.
If the site is subject to any such
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limitations, restrictions, or reverters, the
site will be rejected and the application
will be considered a ‘‘site identified’’
application. Purchase money mortgages
that will be satisfied from capital
advance funds are not considered to be
limitations or restrictions that would
adversely affect the use of the site. If the
contract of sale or option agreement
contains provisions that allow a
Sponsor not to purchase the property for
reasons such as environmental
problems, failure of the site to pass
inspection, or the appraisal is less than
the purchase price, then such provisions
are not objectionable and a Sponsor is
allowed to terminate the contract of sale
or the option agreement.
Note: A proposed project site may not be
acquired or optioned from a general
contractor (or its affiliate) that will construct
the Section 811 project or from any other
development team member.
(iii) Evidence that the project, as
proposed, is permissible under
applicable zoning ordinances or
regulations, or a statement of the
proposed action required to make the
proposed project permissible and the
basis for the belief that the proposed
action will be completed successfully
before the submission of the firm
commitment application (e.g., a
summary of the results of any requests
for rezoning and/or the procedures for
obtaining special or conditional use
permits on land in similar zoning
classifications and the time required for
such rezoning, or preliminary
indications of acceptability from zoning
bodies, etc.).
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Note: You should be aware that under
certain circumstances the Fair Housing Act
requires localities to make reasonable
accommodations to their zoning ordinances
or regulations to offer persons with
disabilities an opportunity to live in an area
of their choice. If you are relying upon a
theory of reasonable accommodation to
satisfy the zoning requirement, then you
must clearly articulate the basis for your
reasonable accommodation theory.
(iv) Evidence of compliance with the
URA requirement that the seller has
been provided, in writing, with the
required information regarding a
voluntary, arm’s length purchase
transaction (i.e., (1) applicant does not
have the power of eminent domain and,
therefore, will not acquire the property
if negotiations fail to result in an
amicable agreement, and (2) of the
estimate of the fair market value of the
property).
Note: A certification for this requirement is
not sufficient. Evidence must be submitted to
meet this requirement. This information
should have been provided before making the
purchase offer. However, in those cases
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27331
where there is an existing option or contract,
the seller must be provided the opportunity
to withdraw from the agreement or
transaction, without penalty, after this
information is provided.
deadline date. Therefore, it is important
to start the site assessment process as
soon after the publication of the NOFA
as possible.
(v) Narrative describing topographical
and demographic aspects of the site, the
suitability of the site and area (as well
as a description of the characteristics of
the neighborhood), how use of the site
will promote greater housing
opportunities for minority persons with
disabilities, and how use of the site will
affirmatively further fair housing.
Note: You can best demonstrate your
commitment to affirmatively furthering
fair housing by describing how your
proposed activities will assist the
jurisdiction in overcoming impediments
to fair housing choice identified in the
applicable jurisdiction’s Analysis of
Impediments (AI) to Fair Housing
Choice, which is a component of the
jurisdiction’s Consolidated Plan or any
other planning document that addresses
fair housing issues. The applicable
Consolidated Plan and AI may be the
community’s, the county’s, or the
state’s, to which input should have been
provided by local community
organizations, agencies in the
community and residents of the
community. Alternatively, a document
that addresses fair housing issues and
remedies to barriers to fair housing in
the community that was previously
prepared by a local planning, or similar
organization, may be used. Applicable
impediments could include a lack of
units that are accessible to persons with
disabilities, a lack of transportation
services or other assistance that would
serve persons with disabilities, or the
need for improved quality and services
for all persons with disabilities.
(vi) A map showing the location of the
site, the racial composition of the
neighborhood, and any areas of racial
concentration.
Note: A Phase I ESA that is not properly
updated, does not use the format specified at
Appendix X4 of ASTM Standard E 1527–05,
or that is prepared in accordance with an
older version of ASTM E 1527 will result in
the site being rejected and the application
placed in Category B for selection purposes.
Note: For this competition, when
determining the racial and ethnic
composition of the neighborhood
surrounding the proposed site, use data from
the 2000 Census of Population. Data from the
2000 Census may be found at
https://factfinder.census.gov/home/saff/
main.html?_lang=en.
(vii) A Phase I Environmental Site
Assessment (ESA), in accordance with
the ASTM Standard E 1527–05, as
amended, using the table of contents
and report format specified at Appendix
X4 thereto and completed or updated as
specified at Section 4.6 thereto, must be
completed and submitted with the
application. In order for the Phase I ESA
to be acceptable, it must have been
completed or updated no earlier than
180 days prior to the application
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If the Phase I ESA indicates possible
presence of contamination and/or
hazards, you must decide whether to
continue with this site or choose
another site. Should you choose another
site, the same Phase I ESA process
identified above must be followed for
the new site. If you choose to continue
with the original site on which the
Phase I ESA indicated contamination or
hazards, you must undertake a detailed
Phase II ESA by an appropriate
professional. If the Phase II Assessment
reveals site contamination, you must
submit the extent of the contamination
and a plan for clean-up of the site
including a contract for remediation of
the problem(s) and an approval letter
from the applicable federal, state and/or
local agency with jurisdiction over the
site to the local HUD office. The Phase
II ESA and any necessary plans for
clean-up do not have to be submitted
with the application but must be
received in the local HUD office by
August 18, 2008. If it is not received by
that date, the site will be rejected and
the application will be placed in
Category B for selection purposes.
Note: You must pay for the cost of any
clean-up or remediation which can be very
expensive. [See Note at Section
III.C.2.b.(3)(d)(iii)]
(viii) If you submit an application
with evidence of site control, you must
submit one of the following:
(A) If there are no pre-1978 structures
on the site or if there are pre-1978
structures that most recently consisted
of solely four or fewer units of singlefamily housing including appurtenant
structures thereto, a statement to this
effect, or
(B) If there are pre-1978 structures on
the site other than for a site that most
recently consisted of solely four or
fewer units of single-family housing
including appurtenant structures
thereto, a comprehensive building
asbestos survey that is based on a
thorough inspection to identify the
location and condition of asbestos
throughout any structures.
Note: In those cases where suspect asbestos
is found, it would either be assumed to be
asbestos or would require confirmatory
testing. If the asbestos report indicates the
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presence of asbestos, or the presence of
asbestos is assumed, and if the application is
approved, HUD will condition the approval
on an appropriate mix of asbestos abatement
and an asbestos Operations and Maintenance
Plan.
(ix) Letter to State/Tribal Historic
Preservation Officer (SHPO/THPO) and
a statement that SHPO/THPO failed to
respond to you OR a copy of the
response letter received from SHPO/
THPO.
(x) A statement that you are willing to
seek a different site if the preferred site
is not approvable and that site control
will be obtained within six months of
notification of fund reservation.
(xi) If an exception to the project size
limits is being requested, describe why
the site was selected and demonstrate
the following: (Only for applications for
independent living projects [not group
homes] with site control).
(A) People with disabilities have
indicated their acceptance or preference
to live in housing with as many units/
people as proposed for the project.
(B) The increased number of units/
people is warranted by the market
conditions in the area in which the
project will be located.
(C) Your project is compatible with
other residential development and the
population density of the area in which
the project is to be located.
(D) The increased number of people
will not prohibit their successful
integration into the community.
(E) The project is marketable in the
community.
(F) The size of the project is
consistent with state and/or local
policies governing similar housing for
the proposed population.
(G) A statement that you are willing
to have your application processed at
the project size limit should HUD not
approve the exception.
(e) Identification of a Site. If you have
identified a site, but do not have it
under control, you must submit the
following information:
jlentini on PROD1PC65 with NOTICES2
Note: If an application is submitted
without evidence of site control and does not
provide a specific street address for the
identified site(s) (e.g., only an indication that
the project will be developed in a particular
part of town but a site(s) has not been
chosen) the application will be rejected.
(i) A description of the location of the
site, including its street address or block
and lot number(s), its unit number (if
condominium), neighborhood/
community characteristics (to include
racial and ethnic data), amenities,
adjacent housing and/or facilities, how
the site will promote greater housing
opportunities for minority persons with
disabilities and affirmatively further fair
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20:58 May 09, 2008
Jkt 214001
housing. You can best demonstrate your
commitment to affirmatively furthering
fair housing by describing how your
proposed activities will assist the
jurisdiction in overcoming impediments
to fair housing choice identified in the
community’s AI or any other planning
document that addresses fair housing
issues. Examples of the applicable
impediments include the need for
improved housing quality and services
for minority persons with disabilities
and the need for quality services for
persons with disabilities within the type
and quality of similar services and
housing in minority areas.
(ii) A description of the activities
undertaken to identify the site, as well
as what actions must be taken to obtain
control of the site, if approved for
funding.
(iii) An indication as to whether the
site is properly zoned. If it is not, an
indication of the actions necessary for
proper zoning and whether these can be
accomplished within six months of fund
reservation award, if approved for
funding.
(iv) A status of the sale of the site.
(v) An indication as to whether the
site would involve relocation.
(2) EXHIBIT 5—Supportive Services
Plan
Note: Your supportive services plan and
the Certification for Provision of Supportive
Services (Exhibit 8(i)) must be sent to the
appropriate state or local agency (identified
by the local HUD office) far enough in
advance of the application deadline date so
that the agency can review the plan,
complete the certification and return both to
you for inclusion in your application to HUD.
(a) A detailed description of whether
the housing is expected to serve persons
with physical disabilities,
developmental disabilities, or chronic
mental illness or any combination of the
three. Include how and from whom/
where persons will be referred and
admitted for occupancy in the project.
You may, with the approval of the
Secretary, restrict occupancy within
housing developed under this NOFA to
a subcategory of one of the three main
categories of disability noted above (e.g.,
AIDS is a subcategory of physical
disability). However, the Owner must
permit occupancy by any qualified
person with a disability that qualifies
under the applicable main category of
disability.
(b) If requesting approval to restrict
occupancy, also submit the following:
(i) A description of the population of
persons with disabilities to which
occupancy will be limited.
(ii) An explanation of why it is
necessary to restrict occupancy of the
proposed project(s) to the population
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described in (i) above, including the
following:
(A) An explanation of how restricting
occupancy to a subcategory of persons
with disabilities promotes the goals of
the Section 811 program.
(B) An explanation of why the
housing and/or service needs of this
population cannot be met in a more
integrated setting.
(iii) A description of your experience
in providing housing and/or supportive
services to proposed occupants.
(iv) A description of how you will
ensure that occupants of the proposed
project will be integrated into the
neighborhood and community.
(c) A detailed description of the
supportive service needs of the persons
with disabilities that the housing is
expected to serve.
(d) A list of community service
providers, (including consumercontrolled providers), including letters
of intent to provide services to proposed
residents from as many potential
providers as possible.
(e) The evidence of each service
provider’s capability and experience in
providing such supportive services
(even if you will be the service
provider).
(f) Identification of the extent of state
and/or local agency involvement in the
project (i.e., funding for the provision of
supportive services, referral of residents,
or licensing the project). If there will be
any state or local agency involvement, a
description of the state/local agency’s
philosophy/policy concerning housing
for the population to be served and a
demonstration that your application is
consistent with state and/or local
agency plans and policies governing the
development and operation of housing
for persons with disabilities.
(g) If you will be making any
supportive services available to the
residents or will be coordinating the
availability of any supportive services, a
letter providing:
(i) A description of the supportive
services that you will make available to
the residents or, if you will be
coordinating the availability of any
supportive services, a description of the
supportive service(s) and how the
coordination will be implemented;
(ii) An assurance that any supportive
services that you will make available to
the residents will be based on their
individual needs; and
(iii) A commitment to make the
supportive services available or
coordinate their availability for the life
of the project.
(h) A description of how the residents
will be afforded opportunities for
employment.
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(i) An indication as to whether the
project will include a unit for a resident
manager.
(j) A statement that you will not
condition admission or occupancy on
the resident’s acceptance of any
supportive services.
d. Part IV—General Application
Requirements, Certifications and
Resolutions
(1) EXHIBIT 6: Other Applications
(a) A list of the applications, if any,
you are submitting to any other local
HUD office in response to the FY2008
Section 202 or Section 811 NOFA.
Indicate by local HUD office the
proposed location by city and state and
the number of units requested for each
application.
(b) Include a list of all FY2007 and
prior years Section 202 and Section 811
capital advance projects to which you
are a party. Identify each by project
number and local HUD office and
include the following information:
(i) Whether the project has initially
closed and, if so, when;
(ii) If the project was older than 24
months when it initially closed (specify
how old) or if older than 24 months now
(specify how old) and has not initially
closed, provide the reasons for the delay
in closing;
(iii) Whether amendment money was
or will be needed for any project in (ii)
above; including the amount of the
amendment money and,
(iv) Those projects which have not
been finally closed.
(2) EXHIBIT 7: A statement that:
(Applicable to applications with site
control only)
Note: For site identified projects, exhibit 7
must be submitted once site control is
obtained.
jlentini on PROD1PC65 with NOTICES2
(a) Identifies all persons (families,
individuals, businesses and nonprofit
organizations) by race/minority group,
and status as owners or tenants
occupying the property on the date of
submission of the application for a
capital advance.
(b) Indicates the estimated cost of
relocation payments and other services.
(c) Identifies the staff organization
that will carry out the relocation
activities.
(d) Identifies all persons who were
required to move from the site within
the past 12 months and the reasons for
their moves.
Note: If any of the relocation costs will be
funded from sources other than the section
811 capital advance, you must provide
evidence of a firm commitment of these
funds when evaluating applications. HUD
will consider the total cost of proposals (i.e.,
cost of site acquisition, relocation,
construction and other project costs).
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20:58 May 09, 2008
Jkt 214001
(3) EXHIBIT 8: Certifications and
Resolutions—You are required to submit
completed copies of the following forms
which are included either in the General
Section or with this NOFA and copies
of the forms are available in the
instructions download at https://
www.grants.gov/applicants/
apply_for_grants.jsp.
(a) Standard Form 424—Application
for Federal Assistance, including a
DUNS number, an indication of whether
you are delinquent on any federal debt,
and compliance with Executive Order
12372 (a certification that you have
submitted a copy of your application, if
required, to the State agency (Single
Point of Contact) for state review in
accordance with Executive Order
12372). If required by the State’s Single
Point of Contact (SPOC), a copy of your
application needs to be submitted to the
SPOC before the application deadline
date, but in no event later than the
application deadline date. Refer to
Section IV.D. of this NOFA for
additional information on compliance
with Executive Order 12372. If you are
located in a state that does not have a
SPOC, please indicate such.
Note: For Section 811 program purposes,
for item 12 of the SF–424, Areas Affected by
Project, provide the name of the City, County
and State where the project will be located
(not the largest political entities as indicated
on the instructions page of SF–424).
(b) Standard Form 424 Supplement,
Survey on Ensuring Equal Opportunity
for Applicants (‘‘Faith Based EEO
Survey (SF–424 SUPP)’’ on Grants.gov).
Although the information on this form
will not be considered in making
funding decisions, it will assist the
federal government in ensuring that all
qualified applicants have an equal
opportunity to compete for federal
funding.
(c) Standard Form LLL—Disclosure of
Lobbying Activities (if applicable). A
disclosure of activities conducted to
influence any federal transactions.
(d) Form HUD–2880, Applicant/
Recipient Disclosure/Update Report
(‘‘HUD Applicant Recipient Disclosure
Report’’ on Grants.gov), including Social
Security and Employee Identification
Numbers. A disclosure of assistance
from other government sources received
in connection with the project.
(e) Form HUD–2991, Certification of
Consistency with the Consolidated Plan
(Plan), for the jurisdiction in which the
proposed project will be located. The
certification must be made by the unit
of general local government if it is
required to have, or has, a complete
Plan. Otherwise, the certification may
be made by the state or by the unit of
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27333
general local government if the project
will be located within the jurisdiction of
the unit of general local government
authorized to use an abbreviated
strategy, and if it is willing to prepare
such a Plan. All certifications must be
made by a public official responsible for
submitting the Plan to HUD. The
certifications must be submitted as part
of the application by the application
submission deadline date set forth in
this NOFA. The Plan regulations are
published in 24 CFR part 91.
(f) Form HUD–92041, Sponsor’s
Conflict of Interest Resolution. A
certified Board Resolution that no
officer or director of the Sponsor or
Owner has or will have any financial
interest in any contract with the Owner
or in any firm or corporation that has or
will have a contract with the Owner,
including a current listing of all duly
qualified and sitting officers and
directors by title and the beginning and
ending dates of each person’s term.
(g) Form HUD–92042, Sponsor’s
Resolution for Commitment to Project.
A certified Board Resolution
acknowledging responsibilities of
sponsorship, long-term support of the
project(s), your willingness to assist the
Owner to develop, own, manage and
provide appropriate services in
connection with the proposed project,
and that it reflects the will of your
membership. Also, it shall indicate your
willingness to fund the estimated startup expenses, the Minimum Capital
Investment (one-half of one-percent of
the HUD-approved capital advance, not
to exceed $10,000), and the estimated
cost of any amenities or features (and
operating costs related thereto) that
would not be covered by the approved
capital advance.
(h) Form HUD–2990, Certification of
Consistency with the RC/EZ/EC
Strategic Plan. A certification that the
project is consistent with the RC/EZ/ECIIs strategic plan, is located within the
RC/EZ/EC-II, and serves RC/EZ/EC-II
residents. (This certification is not
required if the project site(s) will not be
located in an RC/EZ/EC-II.) A copy of
the RC/EZ/EC-II Certification form is
contained in the online application; and
(i) Form HUD–92043, Certification for
Provision of Supportive Services. A
certification from the appropriate state
or local agency (identified in the
application or obtained from the local
HUD office), indicating whether the:
(i) Provision of supportive services is
well designed to serve the needs of
persons with disabilities the housing is
expected to serve;
(ii) The provision of supportive
services will enhance independent
living success and promote the dignity
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of those who will access your proposed
project;
(iii) Supportive services will be
available on a consistent, long-term
basis; and
(iv) Proposed housing is consistent
with state or local plans and policies
addressing the housing needs of people
with disabilities. If the state or local
agency will provide funding for the
provision of supportive services, refer
residents to the project or license the
project. (The name, address, and
telephone number of the appropriate
agency can also be obtained from the
appropriate local HUD Office.)
(j) Form HUD–96010, Program
Outcome Logic Model. In addition to
the Project Development Timeline to be
submitted in Exhibit 3(h) above, the
information provided in the Logic
Model will be used in rating your
application for Rating Factor 5,
Achieving Results and Program
Evaluation.
(k) Form HUD–96011, Facsimile
Transmittal (‘‘Facsimile Transmittal
Form’’ on Grants.gov). The form HUD
96011 must be used as the coversheet
for any facsimile.
If you are not faxing any documents,
you must still complete the facsimile
transmittal form. In the section of the
form titled ‘‘Name of Document
Transmitting,’’ enter the words
‘‘Nothing Faxed with this Application.’’
Complete the remaining highlighted
fields and enter the number ‘‘0’’ in the
section of the form titled ‘‘How many
pages (including cover) are being
faxed?’’ You must move the form to the
right side of the Grants.gov application
to open and complete the form. Forms
on the right side of the application get
uploaded as part of your application
submission with the forms getting
embedded ID numbers. The embedded
ID numbers allows HUD to match your
faxes to your application submission.
Please refer to the General Section for a
detailed discussion.
jlentini on PROD1PC65 with NOTICES2
Note: HUD will not accept entire
applications by fax. If you submit the
application entirely by fax, it will be
disqualified.
(l) Form HUD–2994–A, You Are Our
Client Grant Applicant Survey. This is
an optional form that may be used to
provide suggestions and comments to
the Department regarding your
application submission experience.
C. Submission Dates and Time. Your
application must be received and
validated electronically by Grants.gov
no later than 11:59:59 PM eastern time
on July 16, 2008, the application
deadline date unless a waiver of the
electronic delivery process has been
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20:58 May 09, 2008
Jkt 214001
approved by HUD in accordance with
the following procedures. Applicants
that are unable to submit their
application electronically must seek a
waiver of the electronic grant
submission requirement. Waiver
requests must be submitted by mail or
by fax. For this program NOFA, e-mail
requests will not be considered. Waiver
requests submitted by mail or fax
should be submitted on the applicant’s
letterhead and signed by an official with
the legal authority to request a waiver
from the Department. The request must
be addressed to the Assistant Secretary
for Housing at the following address:
Brian D. Montgomery, Assistant
Secretary for Housing—Federal Housing
Commissioner, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 9100, Washington,
DC 20410–8000. Waiver requests
submitted by fax must be sent to (202)
708–3104. Applicants that are granted a
waiver of the electronic submission
requirement will not be afforded
additional time to submit their
applications. Therefore, submit your
waiver requests to the above address no
later than 15 days before the application
deadline date. If a waiver is granted, you
must submit the required number of
copies of your application to the
Director of the appropriate local HUD
office, and the application must be
received no later than that HUD office’s
close of business on the application
deadline date. The waiver approval
notification will identify the appropriate
HUD office where the application
should be submitted and the required
number of copies that must be
submitted.
D. Intergovernmental Review
1. State Review. This funding
opportunity is subject to Executive
Order (EO) 12372, ‘‘Intergovernmental
Review of Federal Programs.’’ You must
contact your State’s Single Point of
Contact (SPOC) to find out about and
comply with the state’s process under
EO 12372. The names and addresses of
the SPOCs are listed in the Office of
Management and Budget’s Web site at
https://www.whitehouse.gov/omb/grants/
spoc.html. If required by the state, the
submission to the state needs to occur
before the Section 811 application
deadline date, but in no event later than
the application deadline date. It is
recommended that you provide the state
with sufficient time to review the
application. Therefore, it is important
that you consult with the SPOC for state
review time frames and take that into
account when submitting the
application. If the SPOC requires a
review of your application, you must
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include a copy of the cover letter you
sent to the SPOC in Exhibit 8(a) of your
Section 811 application.
2. HUD/RHS Agreement. HUD and the
Rural Housing Service (RHS) have an
agreement to coordinate the
administration of the agencies’
respective rental assistance programs.
As a result, HUD is required to notify
RHS of applications for housing
assistance it receives. This notification
gives RHS the opportunity to comment
if it has concerns about the demand for
additional assisted housing and possible
harm to existing projects in the same
housing market area. HUD will consider
RHS comments in its review and
application selection process.
E. Funding Restrictions:
1. Ineligible Activities. Section 811
funds may not be used for any of the
following:
a. Supportive Services;
b. Housing that you currently own or
lease that has been occupied by people
with disabilities for longer than one year
prior to the application deadline date;
c. Nursing homes, infirmaries and
medical facilities;
d. Transitional housing;
e. Mobile homes;
e. Intermediate care facilities;
f. Assisted living facilities;
g. Community centers, with or
without special components for use by
persons with disabilities;
h. Sheltered workshops and centers
for persons with disabilities;
i. Headquarters for organizations for
persons with disabilities; and
k. Refinancing of Sponsor-owned
facilities without rehabilitation.
Note: You may propose to rehabilitate
an existing currently-owned or leased
structure (if the structure already serves
persons with disabilities, it cannot have
operated as housing for persons with
disabilities for longer than one year
prior to the application deadline date);
however, the refinancing of any
federally funded or assisted project or
project insured or guaranteed by a
federal agency is not permissible under
this Section 811 NOFA. HUD does not
consider it appropriate to utilize scarce
program resources to refinance projects
that have already received some form of
assistance under a federal program or
that have been operating as housing for
persons with disabilities for longer than
one year prior to the application
deadline date. (For example, Section
202, Section 202/8 or Section 202/PAC
direct loan projects cannot be
refinanced with capital advances and
project rental assistance.)
2. Application Limits (Units/Projects).
A Sponsor or Co-Sponsor may not apply
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for more than 70 units of housing or 4
projects (whichever is less) for persons
with disabilities in a single Hub or more
than 10 percent of the total units
allocated to all local HUD offices.
Affiliated entities (organizations that are
branches or offshoots of a parent
organization) that submit separate
applications are considered a single
entity for the purpose of these limits. In
addition, no single application may
propose more units in a given local
HUD office than allocated for the
Section 811 program in that local HUD
office. If the proposed project will be an
independent living project, your
application must request at least five
units for persons with disabilities, not
necessarily in one structure. If your
proposed project will be a group home,
you must request at least two units for
persons with disabilities per group
home. If your proposed project will be
a combination of an independent living
project and a group home, your
application must request at least the
minimum number of units for each
project type (i.e., 5 units for an
independent living project and 2 units
for a group home).
3. Development Cost Limits.
a. The following development cost
limits, adjusted by locality as described
in Section IV.E.3.b. below must be used
to determine the capital advance
amount reserved for projects for persons
with disabilities.
Note: The capital advance funds
awarded for this project are to be
considered the total amount of funds
that the Department will provide for the
development of this project.
Amendment funds will only be
provided in exceptional circumstances
(e.g., to cover increased costs for
construction delays due to litigation or
unforeseen environmental issues
resulting in a change of sites) that are
clearly beyond your control. If
amendment funds are not approved, you
are responsible for any costs over and
above the capital advance amount
provided by the Department as well as
any costs associated with any excess
amenities and design features.
(1) For independent living projects
and dwelling units in multifamily
housing developments, condominium
and cooperative housing: The capital
advance amount for the project
attributable to dwelling use (less the
incremental development cost and the
capitalized operating costs associated
with any excess amenities and design
features and other costs you must pay
for) may not exceed:
Non-elevator structures:
$48,328 per family unit without a
bedroom.
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$55,722 per family unit with one
bedroom.
$67,202 per family unit with two
bedrooms.
$86,020 per family unit with three
bedrooms.
$95,830 per family unit with four
bedrooms.
For elevator structures:
$50,859 per family unit without a
bedroom.
$58,300 per family unit with one
bedroom.
$70,893 per family unit with two
bedrooms.
$91,712 per family unit with three
bedrooms.
$100,672 per family unit with four
bedrooms.
(2) For group homes only (the
development cost limits are capped by
type of occupancy and number of
person with disabilities):
TYPE OF DISABILITY
Physical/
developmental
Residents
2
3
4
5
6
........................
........................
........................
........................
........................
$192,754
207,279
221,806
236,331
250,842
Chronic
mental illness
$186,066
200,089
212,546
225,002
237,459
(3) These cost limits reflect those
costs reasonable and necessary to
develop a project of modest design that
complies with HUD minimum property
standards; the minimum group home
requirements of 24 CFR 891.310(a) (if
applicable); the accessibility
requirements of 24 CFR 891.120(b) and
891.310(b); and the project design and
cost standards of 24 CFR 891.120. b.
Increased development cost limits.
(1) HUD may increase the
development cost limits set forth above,
by up to 140 percent in any geographic
area where the cost levels require, and
may increase the development cost
limits by up to 160 percent on a projectby-project basis. This increase may
include covering additional costs to
make dwelling units accessible through
rehabilitation.
Note: In applying the applicable high cost
percentage, the local HUD office may use a
percentage that is higher or lower than that
which is assigned to the local HUD office if
it is needed to provide a capital advance
amount that is comparable to what it
typically costs to develop a Section 811
project in that area.
(2) If HUD finds that high
construction costs in Alaska, Guam, the
Virgin Islands or Hawaii make it
unfeasible to construct dwellings,
without sacrificing sound standards of
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construction, design, and livability,
within the development cost limits
provided in Section IV.E.3.a.(1) and
IV.E.3.b.(1) above, the amount of capital
advances may be increased to
compensate for such costs. The increase
may not exceed the limits established
under this section by more than 360
percent.
(3) For group homes only, local HUD
offices may approve increases in the
development cost limits in Section
IV.E.3.a.(2), above, in areas where you
can provide sufficient documentation
that high land costs limit or prohibit
project feasibility. An example of
acceptable documentation is evidence of
at least three land sales that have
actually taken place (listed prices for
land are not acceptable) within the last
two years in the area where your project
is to be built. The average cost of the
documented sales must exceed ten
percent of the development cost limit
for your project in order for an increase
to be considered.
4. Commercial Facilities. A
commercial facility for the benefit of the
residents may be located and operated
in the Section 811 project. However, the
commercial facility cannot be funded
with the use of Section 811 capital
advance or PRAC funds. The maximum
amount of space permitted for a
commercial facility cannot exceed 10
percent of the total project cost. An
exception to this 10 percent limitation
is if the project involves acquisition or
rehabilitation and the additional space
was incorporated in the existing
structure at the time the proposal was
submitted to HUD. Commercial facilities
are considered public accommodations
under Title III of the Americans with
Disabilities Act of 1990 (ADA), and thus
must comply with all the accessibility
requirements of the ADA.
5. Expiration of Section 811 Funds.
The Consolidated Appropriations Act,
2008 (Pub. L. 110–161), requires HUD to
obligate all Section 811 funds
appropriated for FY2008 by September
30, 2011. Under 31 U.S.C. section 1551,
no funds can be disbursed from this
account after September 30, 2016.
Under Section 811, obligation of funds
occurs for both capital advances and
project rental assistance upon execution
of the Agreement Letter by the Assistant
Secretary of Housing. If all funds are not
disbursed by HUD and expended by the
project Owner by September 30, 2016,
the funds, even though obligated, will
expire and no further disbursements can
be made from this account. In
submitting an application, you need to
carefully consider whether your
proposed project can be completed
through final capital advance closing
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and expenditure of PRAC funds no later
than September 30, 2016. Furthermore,
all unexpended balances, including any
remaining balance on PRAC funds, will
be cancelled as of October 1, 2016.
Amounts needed to maintain PRAC
payments for any remaining term on the
affected contracts beyond that date will
have to be funded from other current
appropriations if available.
F. Other Submission Requirements
1. Address for Submitting
Applications. Applications must be
submitted electronically through the
https://www.grants.gov/applicants/
apply_for_grants.jsp Web site, unless
the applicant receives a waiver from the
electronic submission requirement. See
the General Section, Application
Submission and Receipt Procedures and
Section IV.C. of this NOFA for
additional information. Refer to HUD’s
Web site at https://www.hud.gov/offices/
adm/grants/fundsavail.cfm for a listing
of local HUD offices. All applications
submitted electronically via https://
www.grants.gov/applicants/
apply_for_grants.jsp will be
downloaded and forwarded to the
appropriate local HUD office.
2. For Section 811 applications that
have more than one applicant, i.e., CoSponsors. The applicants must
designate a single individual to act as
the authorized representative for all CoSponsors of the application. The
designated authorized representative of
the organization submitting the
application must be registered with
Grants.gov, the Federal Central
Contractor Registry and with the
credential provider for EAuthentication. Information on the
Grants.gov registration process is found
in Section IV.B. of the General Section.
When the application is submitted
through Grants.gov, the name of the
designated authorized representative
will be inserted into the signature line
of the application. Please note that the
designated authorized representative
must be able to make legally binding
commitments for each Co-Sponsor to
the application.
Each Co-Sponsor must complete the
documents required of all co-sponsoring
organizations to permit HUD to make a
determination on the eligibility of the
Co-Sponsor(s) has pledged to the
project. Therefore, each Co-Sponsor
must submit the following information
using the scanning and/or faxing
method described in Section IV. of the
General Section: Standard Form 424,
Application for Federal Assistance SF–
424; Standard Form 424 Supplement,
Survey for Ensuring Equal Opportunity
for Applicants; Standard Form LLL,
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Disclosure of Lobbying Activities (if
applicable); Form HUD–92016–CA,
Section 811 Application for Capital
Advance, Summary Information; Form
HUD–92041, Sponsor’s Conflict of
Interest Resolution; and Form HUD–
92042, Sponsor’s Resolution for
Commitment to Project. The forms
identified above are discussed in the
Program instructions package and can
be downloaded from https://
www.grants.gov/applicants/
apply_for_grants.jsp. The downloaded
and completed forms should be saved as
separate electronic files and attached to
the electronic application submission
following the requirements of Section
IV.
As stated in the General Section as
well as Section IV of this NOFA,
scanning documents to create electronic
files increases the size of the file. If your
computer has the capacity to upload
scanned documents, submit your
documents with the application by
using the Attachment Form in the
Mandatory or Optional Forms section of
the application. Such documents must
be saved according to the instructions
provided in the General Section and
attached using the ‘‘Attachment’’ form
included in the application package
downloaded from Grants.gov. Electronic
files must be labeled and numbered
according to the appropriate Exhibit in
order for HUD reviewers to identify the
file and its contents. If the applicant is
creating an electronic file, the file
should contain a header that identifies
the name of the Sponsor submitting the
electronic application, that Sponsor’s
DUNS number, and the unique ID that
is found at the top of the Facsimile
Transmission form found in the
electronic application package. The
naming convention for each electronic
file should correspond to the labeling
convention used in the application
Table of Contents found in Section
IV.B.1. of this program NOFA and the
General Section. For example, the
organizational documents of a coSponsor would be included under Part
II, Exhibit 2(a) of the Section 202
application.
Third-party letters, certifications
requiring signatures, and other
information required to be submitted
with the electronic application may be
scanned or transmitted via fax using
Form HUD–96011, Facsimile
Transmittal found in the downloaded
application package. Applicants should
only use the fax method when
documents cannot be attached to the
electronic application package or when
the size of the submission is too large to
upload from the applicant’s computer.
Please note that the facsimile transmittal
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form, found in the downloaded
application, contains an embedded ID
number that is unique to your
application submission. Make a copy of
this facsimile transmittal cover page and
provide that copy to the third party for
use with the fax transmission. CoSponsors should use the form HUD–
96011 provided by the Sponsor that is
submitting the electronic application.
The submitting Sponsor should fill in
the SF–424 form prior to giving the
Form HUD–96011 to the Co-Sponsors.
By following these directions, the Form
HUD–96011 will be pre-populated with
the submitting Sponsor’s organizational
information exactly as the submitting
Sponsor has provided it on the
electronic application. In addition, HUD
will be using the unique identifier
associated to the downloaded
application package as a means of
matching the faxes submitted with the
applications received via Grants.gov.
The Facsimile Transmittal form also has
space to provide the number of pages
being faxed and information on the type
of document. Co-Sponsors or the
submitting applicant can insert the
document name in the space labeled
Program Component. Note: Do not insert
any additional or other cover pages as
it will cause problems in electronically
matching the pieces of the application.
See Section IV.B.3. of the General
Section for further instructions. If you
are not faxing any documents: You must
still complete the facsimile transmittal
form. In the section of the form titled
‘‘Name of Document Transmitting,’’
enter the words ‘‘Nothing Faxed with
this Application.’’ Complete the
remaining highlighted fields and enter
the number ‘‘0’’ in the section of the
form titled ‘‘How many pages (including
cover) are being faxed?’’ You must move
the form to the right side of the
Grants.gov application. Forms on the
right side of the application get
uploaded as part of your application
submission with the forms getting
embedded ID numbers. The embedded
ID numbers allow HUD to match your
faxes to your application submission.
V. Application Review Information
A. Criteria
Policy Priorities. HUD encourages
applicants to undertake specific
activities that will assist the Department
in implementing its policy priorities
and which help the Department achieve
its strategic goals for FY2008. Refer to
the General Section for information
regarding HUD’s Strategic Goals and
Policy Priorities. For the Section 811
program, applicants who include work
activities that specifically address the
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policy priorities of encouraging
accessible design features by
incorporating visitability standards and
universal design, ending chronic
homelessness, removing barriers to
affordable housing, promoting energy
efficiency in design, construction,
rehabilitation, and operations, and
expanding training and employment
opportunities for low- and very lowincome persons and business concerns
(Section 3 requirements) will receive
additional points. A Notice pertaining to
the removal of barriers to affordable
housing was published in the Federal
Register and may be downloaded from
the HUD Web site at https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
Rating Factors. HUD will rate
applications that successfully complete
technical processing using the Rating
Factors set forth below and in
accordance with the application
submission requirements in this NOFA.
The maximum number of points an
application may receive under this
program is 100 plus 2 bonus points.
This includes two (2) RC/EZ/EC–II
bonus points, as described in the
General Section of the SuperNOFA and
Section V.A.6 below.
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1. Rating Factor 1: Capacity of the
Applicant and Relevant Organizational
Staff (30 Points)
This factor addresses the extent to
which you have the organizational
resources to successfully implement the
proposed activities in a timely manner.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Exhibits
3(a), 3(b), 3(e), 5 and 6 of Section IV.B.
of this NOFA. In rating this factor, HUD
will consider the extent to which your
application demonstrates your ability to
develop and operate the proposed
housing on a long-term basis,
considering the following:
a. (15 points). The scope, extent, and
quality of your experience in providing
housing or related services to those
proposed to be served by the project and
the scope of the proposed project (i.e.,
number of units, services, relocation
costs, development, and operation) in
relationship to your demonstrated
development and management capacity
as well as your financial management
capability.
b. (10 points). The scope, extent, and
quality of your experience in providing
housing or related services to minority
persons or minority families and your
ties to the community at large and to the
minority and disability communities in
particular.
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(1) (5 points). The scope, extent, and
quality of your experience in providing
housing or related services to minority
persons or families.
(2) (5 points) The scope, extent, and
quality of your ties to the community at
large and to the minority and disability
communities in particular.
To earn the maximum number of
points under subcriteria (b)(1) above,
you must describe significant previous
experience in providing housing and/or
supportive services to minorities
generally and to minority persons with
disabilities, in particular. For the
purpose of this competition, ‘‘significant
previous experience’’ means that the
previous housing assistance or related
services to minorities, i.e., the
percentage of minorities being provided
housing or related services in your
current developments, was equal to or
greater than the percentage of minorities
in the housing market area where the
previous housing or services occurred.
To earn the maximum number of points
under subcriteria (b)(2) above, you
should submit materials that
demonstrate your efforts to make
housing available to the community at
large and the minority and disability
communities in particular and your
relationships over time with the
community, including the minority and
disability communities. Examples of
documents that may be submitted to
earn the maximum number of points
under subcriteria (b)(2), include letters
of support from community leaders
(including minority and disability
community leaders) that give
information about applicant’s
relationship over time with the
community (including the minority and
disability community). You may also
submit copies of your affirmative
marketing plan and the advertising/
outreach materials you utilize to attract
minority communities (including
limited English-proficient
communities), disabled communities
and the community at large. Regarding
your advertising/outreach materials, you
should identify when advertising/
outreach materials are circulated, whom
they are circulated to, where they are
circulated, and how they are circulated.
Descriptions of other advertising/
outreach efforts to the minority
(including limited English-proficient
communities) and disabled
communities and the dates and places
of such advertising/outreach efforts
should also be included.
c. (¥3 to ¥5 points). HUD will
deduct (except if the delay was beyond
your control) 3 points if a fund
reservation you received under either
the Section 811 program of Supportive
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Housing for Persons with Disabilities or
the Section 202 program of Supportive
Housing for the Elderly in FY2003 or
later has been extended beyond 24
months, 4 points if beyond 36 months,
and 5 points if beyond 48 months.
Examples of delays beyond your control
include, but are not limited to, initial
closing delays that are: (1) directly
attributable to HUD, (2) directly
attributable to third-party opposition,
including litigation, and (3) due to a
disaster, as declared by the President of
the United States. Note: Percentage
calculations will be rounded to the
nearest whole number (e.g., 5.5 percent
will be rounded to 6 percent and 5.4
percent will be rounded to 5 percent).
d. (¥3 to ¥5 points). HUD will
deduct from 3 points to 5 points if HUD
amendment money was required in
connection with a fund reservation you
received under either the Section 202
Program of Supportive Housing for the
Elderly or the Section 811 Program of
Supportive Housing for Persons with
Disabilities in FY 2003 or later based on
the following.
(1) (¥3 points). The amount of the
amendment money required was 25
percent or less of the original capital
advance amount approved by HUD.
(2) (¥4 points). The amount of the
amendment money required was
between 26 percent and 50 percent of
the original capital advance amount
approved by HUD.
3) (¥5 points). The amount of the
amendment money required was over
50 percent of the original capital
advance amount approved by HUD.
Note: Percentage calculations will be
rounded to the nearest whole number
(e.g., 5.5 percent will be rounded to 6
percent and 5.4 percent will be rounded
to 5 percent).
e. (5 points). You have experience in
developing integrated housing and/or
the proposed project will be an
integrated housing model (applies to
condominium units scattered within
one or more buildings or noncontiguous independent living units on
scattered sites only).
2. Rating Factor 2: Need/Extent of the
Problem (13 Points)
This factor addresses the extent to
which there is a need for funding the
proposed activities to address a
documented problem in the target area.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Exhibits
4(a) and 4(b) of Section IV.B. of this
NOFA. HUD will consider the following
in evaluating this factor:
The extent of the need for the project
in the area based on a determination by
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the local HUD office. In making this
determination, HUD will consider your
evidence of need in the area, as well as
other economic, demographic, and
housing market data available to the
local HUD office. The data should
include but is not limited to:
• A general assessment of the current
conditions in the market for the type of
housing proposed,
• An estimate of the demand for
additional housing of the type proposed
in the applicable housing market area,
• Information on the numbers and
types of existing comparable Federally
assisted housing units for persons with
disabilities (HUD and RHS) and current
occupancy in such housing and recent
market experience,
• Comparable assisted housing for
persons with disabilities under
construction or for which fund
reservations have been issued and,
• In accordance with an agreement
between HUD and RHS, comments from
RHS on the demand for additional
comparable subsidized housing and the
possible harm to existing projects in the
same housing market areas.
The Department also will review more
favorably those applications which
establish a connection between the
proposed project and the community’s
Analysis of Impediments to Fair
Housing Choice (AI) or other planning
document that analyzes fair housing
issues and is prepared by a local
planning or similar organization. You
must show how the proposed project
will address an impediment to fair
housing choice described in the AI or
meet a need identified in the other type
of planning document.
In evaluating this factor, HUD will
rate your application as follows:
a. (10 points) If a determination has
been made that there is sufficient
sustainable long-term demand for
additional supportive housing for
persons with disabilities in the area to
be served, the project is to be awarded
10 points. If not, the project is to be
awarded 0 points. No other point values
are allowed under this subsection
V.A.2.a.
b. (3 points) The extent that a
connection has been established
between the project and the
community’s Consolidated Plan,
Analysis of Impediments to Fair
Housing Choice (AI) or other planning
document that analyzes fair housing
issues and is prepared by a local
planning or similar organization.
3. Rating Factor 3: Soundness of
Approach (40 Points)
This factor addresses the quality and
effectiveness of your proposal, the
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extent to which you involved persons
with disabilities, including minority
persons with disabilities, in the
development of the application and will
involve them in the development and
operation of the project, the extent to
which you coordinated your application
with other organizations, including
local independent living centers, with
which you share common goals and
objectives and are working toward
meeting these objectives in a holistic
and comprehensive manner, whether
you consulted with Continuum of Care
organizations to address efforts to assist
persons with disabilities who are
chronically homeless as defined in the
General Section, whether the
jurisdiction in which your project will
be located has undertaken successful
efforts to remove regulatory barriers to
affordable housing, whether you will
promote energy efficiency in the design,
construction, rehabilitation and
operation of the proposed housing, and
your plans to expand economic
opportunities for low and very lowincome persons as well as certain
business concerns (Section 3). There
must be a clear relationship between the
proposed design, the proposed
activities, the community’s needs and
purposes of the program funding for
your application to receive points for
this factor. Submit information
responding to this factor in accordance
with Application Submission
Requirements in Exhibits 2(d), 3(f), 3(i),
3(j), 3(k), 3(l), 4(c)(i), 4(c)(ii), 4(d)(iii),
4(d)(v), 4(d)(vi), 4(e)(i), and 5 of Section
IV.B. of this NOFA. In evaluating this
factor, HUD will consider the following:
a. (14 points) Site approvability—The
proximity or accessibility of the site to
shopping, medical facilities,
transportation, places of worship,
recreational facilities, places of
employment, and other necessary
services to the intended occupants;
adequacy of utilities and streets, and
freedom of the site from adverse
environmental conditions (based on site
visit for site control projects only); and
compliance with site and neighborhood
standards in 24 CFR 891.125(a), (d), and
(e) and 24 CFR 891.320. Sites where
amenities are accessible other than by
project residence or private vehicle will
be rated more favorably;
b. (¥1 point) One or more of your
proposed sites is not permissively zoned
for the intended use.
c. (8 points) The suitability of the site
from the standpoint of promoting a
greater choice of housing opportunities
for minorities and persons with
disabilities and affirmatively furthering
fair housing. In reviewing this criterion,
HUD will assess whether the site meets
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the site and neighborhood standards at
24 CFR 891.125(b) and (c) by examining
relevant data in your application or in
the local HUD office. If appropriate,
HUD may visit the site.
(1) The site will be deemed acceptable
if it increases housing choice and
opportunity by expanding housing
opportunities in non-minority
neighborhoods (if located in such a
neighborhood). The term ‘‘non-minority
area’’ is defined as one in which the
minority population is lower than 10
percent. If the site will be in a minority
neighborhood, the site will be deemed
acceptable if it contributes to the
revitalization of and reinvestment in the
minority neighborhood, including
improvement of the level, quality and
affordability of services furnished to
minority persons with disabilities. You
should refer to the Site and
Neighborhood Standards provisions of
the regulations governing the Section
811 Supportive Housing Program (24
CFR 891.125(b) and (c)) when
considering sites for your projects.
(2) For the purpose of this
competition, the term ‘‘minority
neighborhood (area of minority
concentration)’’ is defined as one where
any one of the following statistical
conditions exists:
(a) The neighborhood’s percentage of
persons of a particular racial or ethnic
minority is at least 20 percentage points
higher than the percentage of that
particular racial or ethnic minority in
the housing market area;
(b) The neighborhood’s total
percentage of minority persons is at
least 20 percentage points higher than
the total percentage of minorities for the
housing market area; or
(c) In the case of a metropolitan area,
the neighborhood’s total percentage of
minority persons exceeds 50 percent of
its population.
d. (2 points) Site and Neighborhood
Standards and Persons with Disabilities:
The extent to which the proposed
design of the project (exterior and
interior) and its placement in the
neighborhood will meet the individual
needs of the residents and will facilitate
their integration into the surrounding
community and promote their ability to
live as independently as possible.
e. (1 point) The extent to which the
proposed design incorporates
visitability standards and universal
design in the construction or
rehabilitation of the project. Refer to the
General Section for further information.
f. (4 points) Your board is comprised
of persons with disabilities.
g. (3 points) You involved persons
with disabilities (including minority
persons with disabilities) in the
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development of the application, and
will involve persons with disabilities
(including minority persons with
disabilities) in the development and
operation of the project.
h. (2 points) The extent to which you
coordinated your application with other
organizations (including local
independent living centers; a list of
such can be obtained from the local
HUD office) that will not be directly
participating in your project, but with
which you share common goals and
objectives and are working toward
meeting these goals and objectives in a
holistic and comprehensive manner.
i. (1 point) You consulted with the
Continuum of Care organizations in the
community in which your proposed
project will be located and have
developed ways in which the proposed
project will assist persons with
disabilities who have been experiencing
chronic homelessness become more
productive members of society. Refer to
the General Section for further
information.
j. (2 points) The extent to which the
jurisdiction in which your project will
be located has undertaken successful
efforts to remove regulatory barriers to
affordable housing. (Note: This is an
optional requirement, but to receive up
to 2 points, the applicant must have
submitted the Form HUD–27300,
Questionnaire for HUD’s Initiative on
Removal of Regulatory Barriers, AND
provided some form of documentation
where requested, including point of
contact and URL references or
submitted the required documentary
evidence.) Refer to the General Section
for further information.
k. (1 point) The extent to which you
will promote energy efficiency in the
design, construction, rehabilitation, and
operation of the proposed housing.
(Note: Although this is not a
requirement, to receive one (1) point,
your application must demonstrate that
you intend to incorporate energy
efficiency measures in the design,
construction, rehabilitation, and
operation of your project and use Energy
Star-labeled products.).
l. (2 points). The extent to which you
have described your plans for
expanding economic opportunities for
low and very low-income persons
(provisions of Section 3). Note: This is
an optional requirement, but to receive
up to 2 points, the applicant must have
adequately addressed the following in
Exhibit 3(l) of the application. Refer to
the General Section for further
information.
(1) (1 point). Provide opportunities to
train and employ low and very lowincome residents of the project area.
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(2) (1 point). Award substantial
contracts to persons residing in the
project area.
4. Rating Factor 4: Leveraging Resources
(5 Points)
This factor addresses your ability to
secure other funding sources and
community resources that can be
combined with HUD’s program
resources to achieve program purposes.
Submit information responding to this
factor in accordance with Application
Submission Requirements in Exhibits
3(a), 3(b), 3(c), 3(d), 3(e), and 5(f) of
Section IV.B. of this NOFA. Note:
Percentage calculations will be rounded
to the nearest whole number (e.g. 5.5
percent will be rounded to 6 percent
and 5.4 percent will be rounded to 5
percent).
a. (0 point). The application contains
general support and/or written evidence
of firm commitments towards the
development and operation of the
proposed project (including, financial
assistance, donation of land, provision
of services, etc.) from other funding
sources (e.g., private, local community,
and government sources) where the
dollar value totals 5% or less of the
capital advance amount as determined
by HUD.
b. (1 point). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private local
community and government sources)
where the dollar value totals between
6% and 10% of the capital advance
amount as determined by HUD.
c. (2 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private local
community and government sources)
where the dollar value totals between
11% and 15% of the capital advance
amount as determined by HUD.
d. (3 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals between
16% and 20% of the capital advance
amount as determined by HUD.
e. (4 points). The application contains
written evidence of firm commitments
towards the development and operation
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of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals between
21% and 25% of the capital advance
amount as determined by HUD.
f. (5 points). The application contains
written evidence of firm commitments
towards the development and operation
of the proposed project (including,
financial assistance, donation of land,
provision of services, etc.) from other
funding sources (e.g., private, local
community, and government sources)
where the dollar value totals over 25%
of the capital advance amount as
determined by HUD.
5. Rating Factor 5: Achieving Results
and Program Evaluation (12 Points)
This factor reflects HUD’s goal to
embrace high standards of ethics,
management and accountability and, as
such, emphasizes HUD’s commitment to
ensuring that you keep the promises
made in your application. This factor
requires that you clearly identify the
benefits or outcomes of your project and
develop an evaluation plan to measure
performance, which includes what you
are going to measure, how you are going
to measure it, and the steps you will
have in place to make adjustments to
your project development timeline
should you not be able to achieve any
of the major milestones. Completion of
Exhibit 8(j), Program Outcome Logic
Model (HUD–96010), will assist you in
completing your response to this rating
factor. This rating factor also addresses
the extent to which your project will
implement practical solutions that
result in residents achieving
independent living, economic
empowerment, educational
opportunities and improved living
environments. Finally, this factor
addresses the extent to which the longterm viability of your project will be
sustained for the duration of the 40-year
capital advance period. Submit
information responding to this factor in
accordance with Application
Submission Requirements in Exhibits
3(e), 3(g), 3(h), 3(i), 6(b), and 8(j) of
Section IV.B. of this NOFA.
a. (10 points) The extent to which
your Logic Model demonstrates your
full understanding of the development
process and will, therefore, result in the
timely development of your project. The
following subfactors reflect the criteria
for review as identified in the logic
model matrix found in the General
Section:
(1) (3 points). The extent to which the
services/activities identified in your
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Logic Model are consistent with the
information provided in your
application as well as the extent to
which you demonstrate your full
understanding of the activities that must
be accomplished in order to develop
your project within the required
timeframe.
(2) (3 points). The extent to which the
outcomes identified in your Logic
Model are consistent with the services/
activities that must be accomplished in
order to get the project to initial closing
within the 18-month fund reservation
period, completion of the project, and to
final closing.
(3) (3 points). The extent to which
your projected measures show a realistic
understanding of the development
process resulting in a timely initial
closing, start of construction, and final
closing.
(4) (1 point). The extent to which the
evaluation tools selected in your Logic
Model are consistent with the project
described.
b. (2 points) The extent to which your
past performance evidences that the
proposed project will result in the
timely development of the project.
Evidence of your past performances
could include the development of
previous construction projects,
including but not limited to Section 202
or Section 811 projects.
c. (2 points) The extent to which your
project will implement practical
solutions that will result in assisting
residents in achieving independent
living, economic empowerment,
educational opportunities, and
improved living environments (e.g.,
activities that will improve computer
access, literacy and employment
opportunities).
d. (3 points) The extent to which you
demonstrated that your project will
remain viable as housing with the
availability of supportive services for
very low income persons with
disabilities for the 40-year capital
advance period.
6. Bonus Points (2 bonus points)
Location of proposed site in an RC/EZ/
EC–II area, as described in the General
Section. Submit the information
responding to the bonus points in
accordance with the Application
Submission Requirements in Exhibit
8(h) of Section IV.B. of this NOFA.
B. Reviews and Selection Process
1. Review for Curable Deficiencies.
Upon receipt of the application by HUD
staff, HUD will screen all applications to
determine if there are any curable
deficiencies. For applicants receiving a
waiver to submit a paper application,
submitting fewer than the required
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original and four copies of the
application is not a curable deficiency
and will cause your application to be
considered non-responsive to the NOFA
and returned to you. A curable
deficiency is a missing Exhibit or
portion of an Exhibit that will not affect
the rating of the application. Refer to the
General Section for additional
information regarding procedures for
corrections to deficient applications.
The following is a list of the only
deficiencies that will be considered
curable in a Section 811 application:
Exhibit
Description
1 .............
Form
92016–CA
(Application
Form).*
Articles of Incorporation.*
Bylaws.*
IRS tax exemption ruling.*
Description of mixed-financing
plans for additional units, if applicable.
Evidence of site control:
Deed or long-term leasehold;
Contract of sale;
Option to purchase or for longterm lease; or
Evidence that the public body
possesses clear title & binding
agreement.
Evidence site is free of limitations, restrictions or reverters.
Evidence of compliance with URA
site notification requirement.
Phase I ESA.
Asbestos Statement or Survey.
Letter to the State/Tribal Historic
Preservation Officer (SHPO/
THPO) and a statement that
the SHPO/THPO failed to respond OR the letter from the
SHPO/THPO.
Willingness to seek an alternate
site.
Exception to project size limit.
Steps undertaken to identify site.
Status of the sale of the site.
Whether the site would involve
relocation.
Supportive Services Plan.
Relocation.
Letter sent to the State Point of
Contact (SPOC)* .
Standard Form 424 Supplement,
Survey on Ensuring Equal Opportunity for Applicants.
Standard Form LLL, Disclosure of
Lobbying Activities (if applicable).
Form HUD–2880, Applicant/Recipient Disclosure/Update Report.
Form HUD–2991, Certification of
Consistency with Consolidated
Plan.
Form HUD–92041, Sponsor’s
Conflict of Interest Resolution.
2(a) ........
2(b) ........
2(c) .........
4(c)(iii) ....
4(d)(i) .....
(A) ...
(B) ...
(C) ...
(E) ...
4d(ii) .......
4(d)(iv) ...
4(d)(vii) ...
4(d)(viii) ..
4(d)(ix) ...
4(d)(x) ....
4(d)(xi)
4(e)(ii)
4(e)(iv)
4(e)(v)
...
....
...
....
5 .............
7 .............
8(a) ........
8(b) ........
8(c) .........
8(d) ........
8(e) ........
8(f) .........
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Exhibit
Description
8(g) ........
Form HUD–92042, Sponsor’s
Resolution for Commitment to
Project.*
Form HUD–92043, Supportive
Services Certification.
Form HUD–2994–A, You Are Our
Client Grant Applicant Survey
(optional).
8(i) ..........
8(l) ..........
The local HUD office will notify you
in writing if your application is missing
any of the above exhibits or portions of
exhibits and will provide you with a
specified deadline to submit the
information required to cure the noted
deficiencies. The items identified by an
asterisk (.*) must be dated on or before
the application submission date. If an
Exhibit or portion of an Exhibit listed
above as curable is not discovered as
missing until technical processing, HUD
will provide you with a deadline to cure
the deficiency.
2. Rating. HUD will review and rate
your application in accordance with the
Reviews and Selection Process in the
General Section except as described in
‘‘3 Appeal Process’’ found below. Your
application will be either rated or
technically rejected at the end of
technical review. If your application
meets all program eligibility
requirements after completion of
technical review, it will be rated
according to the rating factors in Section
V.A. above.
3. Appeal Process. HUD will not reject
your application based on technical
review without notifying you of the
rejection with all the reasons for
rejection and providing you an
opportunity to appeal. You will have 14
calendar days from the date of HUD’s
written notice to appeal a technical
rejection to the local HUD office. In
HUD’s review of any appeal, it should
be noted that in conformance with its
regulations at 24 CFR part 4, subpart B,
HUD will not consider any unsolicited
information that you, the applicant, may
want to provide. The local HUD office
will make a determination on any
appeals before making its selection
recommendations.
4. Ranking and Selection Procedures.
Applications that have a total base score
of 75 points or more (without the
addition of RC/EZ/EC–II bonus points)
and meet all of the applicable threshold
requirements in the General Section and
this NOFA will be eligible for selection
and will be placed in rank order in two
categories; Category A and Category B.
Category A will consist of approvable
applications that contain acceptable
evidence of control of all proposed sites
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and all proposed sites have been found
approvable. Category B will consist of
the following approvable applications:
(a) Those that were submitted with
identified sites;
(b) Those that were submitted with
evidence of site control where the
evidence and/or any of the proposed
sites were found not approvable
provided you indicate your willingness
to locate another site(s) should the
proposed site(s) be found not
approvable; and
(c) Those that were submitted with a
combination of sites under control and
identified sites. Each HUD Multifamily
Program Center will select applications,
after adding any bonus points for RC/
EZ/EC–II, based on rank order, from
Category A first that most closely
approximates the capital advance
authority available in its allocation. If
capital advance authority remains after
selecting all approvable applications
from Category A, each HUD Multifamily
Program Center shall then select
applications, in rank order, from
Category B that most closely
approximates the capital advance
authority remaining in its allocation.
HUD Multifamily Program Centers will
not skip over any applications in order
to select one based on the funds
remaining. After making the initial
selections from the applicable category,
however, HUD Multifamily Program
Centers may use remaining available
funds to select the next highest rankordered application in that category by
reducing the number of units by no
more than 10 percent, rounded to the
nearest whole number, provided the
reduction will not render the project
unfeasible. For this purpose, however,
HUD will not reduce the number of
units in projects of five units or less.
After the HUD Multifamily Program
Centers have funded all possible
projects based on the process above,
residual funds from all HUD
Multifamily Program Centers within
each Multifamily Hub will be combined.
First, these funds will be used to restore
units to projects reduced by HUD
Multifamily Program Centers based on
the above instructions. Second,
additional approvable applications
within each Multifamily Hub will be
selected in Hub-wide rank order, first
from Category A, and if sufficient funds
remain, from Category B, with only one
application selected per HUD
Multifamily Program Center. More than
one application may be selected per
HUD Multifamily Program Center if
there are no approvable applications in
other HUD Multifamily Program Centers
within the Multifamily Hub. This
process will continue until there are no
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more approvable applications within
the Multifamily Hub that can be
selected with the remaining funds.
Applications may not be skipped over to
select one based on funds remaining.
However, the Multifamily Hub may use
any remaining residual funds to select
the next rank-ordered application in the
applicable category by reducing the
number of units by no more than 10
percent rounded to the nearest whole
number, provided the reduction will not
render the project infeasible or result in
the project being less than 5 units.
Funds remaining after the Multifamily
HUB selection process is completed will
be returned to Headquarters. HUD
Headquarters will use the residual funds
first to restore units to projects reduced
by HUD Multifamily Program Center or
Multifamily Hub as a result of the
instructions for using their residual
funds. Second, HUD Headquarters will
use these funds for selecting additional
applications based on HUD Program
Centers’ rankings, beginning with the
highest rated application nationwide in
Category A. Only one application will
be selected per HUD Multifamily
Program Center in Category A from the
national residual amount. Headquarters
may skip over a higher rated Category A
application to ensure that only one
application is selected from each HUD
Multifamily Program Center. This
process will continue until the
remaining available funds are used to
select Category A applications, to the
maximum extent possible. If all
Category A applications are selected,
Category B applications will then
become eligible for selection in rank
order, beginning with the highest rated
application. Only one Category B
application per HUD Multifamily
Program Center will be selected from
the remaining national residual amount.
Headquarters may skip over a higher
rated Category B application in order to
ensure that only one application is
selected from each HUD Multifamily
Program Center. This process will
continue until the remaining available
funds are used to select approvable
applications. If there are no approvable
applications in Category A in other HUD
Multifamily Program Centers, then the
next highest rated application in
Category B in another HUD Multifamily
Program Center will be selected.
5. HUD Error. In the event HUD
commits an error that, when corrected,
would have resulted in the selection of
an otherwise eligible applicant during
the funding round of this NOFA, HUD
may select that applicant when
sufficient funds become available.
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VI. Award Administration Information
A. Award Notices
1. Agreement Letter. If you are
selected to receive a Section 811 fund
reservation, you will receive an
Agreement Letter that stipulates the
terms and conditions for the Section 811
fund reservation award as well as the
submission requirements following the
fund reservation award. The duration of
the fund reservation award for the
capital advance is 18 months from the
date of issuance of the fund reservation.
Immediately upon your acceptance of
the Agreement Letter, you are expected
to begin work towards the submission of
a Firm Commitment Application, which
is the next application submission stage.
You are required to submit a Firm
Commitment Application to the local
HUD office within 180 days from the
date of the Agreement Letter. Initial
closing of the capital advance and start
of construction of the project are
expected to be accomplished within the
duration of the fund reservation award.
Final closing of the capital advance is
expected to occur no later than six
months after completion of project
construction.
2. Non-selection Letter. If your
application is approvable but unfunded
due to insufficient funds or receives a
rating that is below the minimum
threshold score established for funding
eligibility, you will receive a letter to
this effect.
3. Debriefing. Refer to the General
Section for further information
regarding debriefings except that the
request must be made to the Director of
Multifamily Housing in the appropriate
local HUD office.
B. Administrative and National Policy
Requirements
1. Ensuring the Participation of Small
Businesses, Small Disadvantaged
Businesses, and Women-Owned
Businesses. Although the Section 811
program is not subject to the provisions
of 24 CFR 85.36(e) as described in the
corresponding paragraph in the General
Section you are required to comply with
Executive Order 12432, Minority
Business Enterprise Development and
Executive Order 11625, Prescribing
Additional Arrangements for
Developing and Coordinating a National
Program for Minority Business
Enterprise as they relate to the
encouragement of HUD grantees to
utilize minority business enterprises.
2. Acquisition and Relocation. You
must comply with the Uniform
Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as
amended (49 CFR part 24 and 24 CFR
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part 891.155(e)) (URA), which covers
the acquisition of sites, with or without
existing structures, and with 24 CFR
8.4(b)(5) of the Section 504 regulations
which prohibits discrimination based
on disability in determining the site or
location of a federally-assisted facility.
However, you are exempt from
complying with the site acquisition
requirements of the URA if you do not
have the power of eminent domain and
prior to entering into a contract of sale,
option to purchase or any other method
of obtaining site control, you inform the
seller of the land in writing: (1) That
you do not have the power of eminent
domain and, therefore, you will not
acquire the property if negotiations fail
to result in an amicable agreement, and
(2) of the estimate of the fair market
value of the property. An appraisal is
not required to meet this requirement;
however, your files must include an
explanation, (with reasonable evidence)
of the basis for the estimate. Evidence of
compliance with this advance notice
requirement must be included in
Exhibit 4(d)(iv) of your application.
If you had site control as an applicant,
you must be able to identify all persons
who were required to move from the site
within the past 12 months and the
reason for such a move. You will also
have to be able to demonstrate that all
persons occupying the site have been
issued the appropriate required General
Information Notice and advisory
services information receipt required,
either at the time of the execution of the
option to acquire the property or at the
time of application submission.
3. Flood Disaster Protection Act of
1973 and Coastal Barriers Resources
Act. You must comply with the
requirements under the Flood Disaster
Protection Act of 1973 (42 U.S.C. 4001–
4128) and the Coastal Barrier Resources
Act (16 U.S.C. 3601).
C. Reporting
1. The Program Outcome Logic Model
(Form HUD–96010) must be completed
indicating the proposed measures
against the proposed activities/output
and proposed outcome(s) for the
appropriate year. The proposed
measures should be entered in the ‘‘Pre’’
column of the form. The Logic Model
has been designed to clearly identify the
stages of the development process and
it must present a realistic annual
projection of outputs and outcomes that
demonstrates your full understanding of
the development process. Using the
‘‘Year One’’ through ‘‘Year Three’’ tabs
on the logic model, you must
demonstrate your ability to ensure that
the proposed measures will result in the
timely development of your project. To
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provide for greater consistency in
reporting, you must include all
activities and outcomes excepted per
year of the period of performance. Note:
The reported outcome of an identified
activity/output may be realized in a
different year.
The Logic Model will capture
information in two stages. Stage one
will demonstrate your ability to develop
the project within the required
timeframe. This stage will capture data
that relates to initial closing,
construction, and final closing. Stage
one will require the submission of a
completed form HUD–96010, Logic
Model on an annual basis, beginning
with the date of the Agreement Letter
and concluding with the date of Final
Closing. At the time of the Project
Planning Conference, HUD and the
applicant will finalize the services and
activities in association with this Logic
Model and the development timeline.
On an annual basis, applicants will
report against the finalized logic model
by documenting the achieved measures
in the ‘‘Post’’ column. (Note: Applicants
are not required to complete the YTD
(year-to-date) column.) The final
reporting requirement for the Logic
Model will require that the applicant
use the ‘‘Total’’ worksheet to fully
document the activities and outcomes as
well as the associated measures that
have occurred during the period of
activities. In addition, a response to
each of the program management
evaluation questions is required at time
of final report.
The second stage will require the
Owner to submit a completed form
HUD–96010, Logic Model on an annual
basis, beginning one year after the date
of the final logic model submission that
was required in stage one and
concluding at the conclusion of the
mortgage. Stage two will require the
Owner to document the services/
activities that are made available to
tenants and the expected outcomes of
such services.
2. The Regulatory Agreement (Form
HUD–92466–CA) requires the Owner of
the Section 811 project to submit an
annual financial statement for the
project. This financial statement must
be audited by an Independent Public
Accountant who is a Certified Public
Accountant or other person accepted by
HUD and filed electronically with
HUD’s Real Estate Assessment Center
(REAC) through the Financial
Assessment Subsystem for Multifamily
Housing (MF–FASS). The submission of
annual financial statements is required
throughout the 40-year term of the
mortgage.
PO 00000
Frm 00312
Fmt 4701
Sfmt 4703
VII. Agency Contact(s)
Technical Assistance. For technical
assistance in downloading an
application package from https://
www.grants.gov/Apply, contact the
Grants.gov help desk at 800–518–Grants
or by sending an e-mail to
support@grants.gov.
Programmatic Information. For
programmatic information, you may
contact the appropriate local HUD
office, or Marvis Hayward at HUD
Headquarters at (202) 402–2255 (this is
not a toll-free number), or access the
Internet at: https://www.hud.gov/offices/
adm/grants/fundsavail.cfm. Persons
with hearing and speech impairments
may access the above number via TTY
by calling the toll-free Federal Relay
Service at 800–877–8339.
VIII. Other Information
A. Field Office Workshop. HUD
encourages minority organizations and
grassroots organizations (e.g., civic
organizations, faith-communities and
grassroots faith-based and other
community-based organizations) to
participate in this program and strongly
recommends prospective applicants
attend the local HUD office workshop.
At the workshops, HUD will explain
application procedures and
requirements, as well as address
concerns such as local market
conditions, building codes and
accessibility requirements,
contamination identification and
remediation, historic preservation,
floodplain management, other
environmental requirements,
displacement and relocation, zoning,
and housing costs. If you are interested
in attending the workshop, make sure
that your name, address and telephone
number are on the appropriate local
HUD office’s mailing list so that you
will be informed of the date, time and
place of the workshop. Persons with
disabilities should call the appropriate
local HUD office to assure that any
necessary arrangements can be made to
enable their attendance and
participation in the workshop.
If you cannot attend the workshop,
call the appropriate local HUD office if
you have any questions regarding the
submission of applications to that
particular office and to request any
materials distributed at the workshop.
B. Satellite Broadcast. HUD will hold
an information broadcast via satellite for
potential applicants to learn more about
the program and preparation of the
application. It is strongly recommended
that potential applicants, especially
those who may be applying for Section
811 funding for the first time, tune in to
E:\FR\FM\12MYN2.SGM
12MYN2
Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
jlentini on PROD1PC65 with NOTICES2
this broadcast, if at all possible. Copies
of the broadcast tapes are also available
from the NOFA Information Center. For
more information about the date and
time of the broadcast, you should
consult the HUD Web site at: https://
www.hud.gov/offices/adm/grants/
fundsavail.cfm.
C. Related Programs. Section 811
funding for tenant-based assistance is
administered by public housing
agencies and nonprofit organizations
through the Mainstream Housing
Opportunities for Persons with
Disabilities Program.
VerDate Aug<31>2005
20:58 May 09, 2008
Jkt 214001
D. Paperwork Reduction Act. The
information collection requirements
contained in this document have been
approved by the Office of Management
and Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520) and assigned OMB control
number 2502–0462. In accordance with
the Paperwork Reduction Act, HUD may
not conduct or sponsor, and a person is
not required to respond to, a collection
of information unless the collection
displays a currently valid OMB number.
Public reporting burden for the
PO 00000
Frm 00313
Fmt 4701
Sfmt 4703
27343
collection of information is estimated to
average 35.92 hours per annum per
respondent for the application and grant
administration. This includes the time
for collecting, reviewing, and reporting
the data for the application. The
information will be used for grantee
selection and monitoring the
administration of funds. Response to
this request for information is required
in order to receive the benefits derived.
[FR Doc. E8–8863 Filed 5–9–08; 8:45 am]
BILLING CODE 4210–67–P
E:\FR\FM\12MYN2.SGM
12MYN2
Agencies
[Federal Register Volume 73, Number 92 (Monday, May 12, 2008)]
[Notices]
[Pages 27032-27343]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8863]
[[Page 27031]]
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Part II
Housing and Urban Development Department
-----------------------------------------------------------------------
Fiscal Year 2008 SuperNOFA for HUD's Discretionary Programs; Notice
Federal Register / Vol. 73, No. 92 / Monday, May 12, 2008 / Notices
[[Page 27032]]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5200-N-01A]
Fiscal Year 2008 SuperNOFA for HUD's Discretionary Programs
AGENCY: Office of the Secretary, HUD.
ACTION: Notice of HUD's 2008 Notice of Funding Availability (NOFA) for
HUD's Discretionary Programs (SuperNOFA).
-----------------------------------------------------------------------
SUMMARY: On March 19, 2008, HUD published its Notice of Fiscal Year
(FY) 2008 Notice of Funding Availability Policy Requirements and
General Section to HUD's FY2008 NOFAs (General Section). HUD published
the General Section in advance of the individual NOFAs to give
prospective applicants sufficient time to understand policy and program
requirements that apply to the majority of HUD's programs in advance of
the publication of the program section NOFAs, to register early with
Grants.gov in order to facilitate their application submission process,
and to gain a better understanding of the Grants.gov application
receipt and validation process. Today's publication contains the 36
funding opportunities that constitute HUD's FY2008 SuperNOFA. Today's
publication also provides a revised Appendix A that lists the programs
contained in the FY2008 SuperNOFA and corrects two items contained in
the General Section published on March 19, 2008.
DATES: Application deadline and other key dates that apply to all HUD
federal financial assistance made available through HUD's FY2008
SuperNOFA are contained in each individual program NOFA and in Appendix
A of this notice.
FOR FURTHER INFORMATION CONTACT: The individual program NOFA identifies
the applicable agency contact(s) for each program. Questions regarding
today's Introduction to the SuperNOFA should be directed to the NOFA
Information Center between the hours of 10 a.m. and 6:30 p.m. eastern
time at (800) HUD-8929. Hearing-impaired persons may access this
telephone via TTY by calling the toll-free Federal Information Relay
Service at (800) 877-8339. Questions regarding specific program
requirements should be directed to the agency contact(s) identified in
each program NOFA.
SUPPLEMENTARY INFORMATION: HUD published the Policy Requirements and
General Section to HUD's FY2008 NOFAs (the General Section) in the
Federal Register on March 19, 2008 (73 FR 14882). HUD published the
General Section in advance of the individual program NOFAs to give
prospective applicants sufficient time to understand policy and program
requirements that apply to the majority of HUD's programs in advance of
the publication of the program section NOFAs, to register early with
Grants.gov in order to facilitate their application submission process,
and to gain a better understanding of the Grants.gov application
receipt and validation process. Today's publication contains the 36
individual funding opportunities that constitute HUD's FY2008
SuperNOFA. Through the FY2008 SuperNOFA, HUD is making available
approximately $1.02 billion in federal financial assistance. Today's
publication also provides a revised Appendix A that lists the programs
contained in the FY2008 SuperNOFA and corrects items contained in the
General Section published on March 19, 2008.
Each program NOFA provides the statutory and regulatory
requirements, threshold requirements, and rating factors applicable to
funding made available through the individual NOFA. Applicants must
also read, however, the General Section for important application
information and requirements, including submission requirements that
provide explicit instructions on file formats acceptable to HUD.
Appendix A to the General Section identified the funding
opportunities that HUD anticipated would be included in the FY2008
SuperNOFA. HUD is revising and republishing Appendix A (Revised
Appendix A) as part of today's publication. Revised Appendix A provides
a corrected and up-to-date list of the funding opportunities included
in today's FY2008 SuperNOFA publication. Revised Appendix A also lists
the application deadline date and the approximate amount of funding
available for each of the program NOFAs contained in the FY2008
SuperNOFA. Applicants are reminded that, unless they obtain a written
waiver, applications must be received and validated by Grants.gov by
11:59:59 p.m. eastern time on the application deadline date. The
validation check can take 24 to 48 hours after an application is
received by Grants.gov. As a result, HUD strongly encourages applicants
to submit their applications 48 to 72 hours prior to the application
deadline date. By submitting prior to the application deadline date,
applicants will have time to cure any deficiency in their applications
should it fail the validation process. HUD also reminds applicants
that, if they have changed their e-mail address, they must also update
their Authorized Organization Representative (AOR) registration with
Grants.gov. Failure to update the AOR e-mail address will prevent
individuals submitting applications on behalf of an applicant from
receiving a validation receipt or rejection notice from Grants.gov.
In reviewing Revised Appendix A, applicants should note that the
HOPE VI program is not part of the FY2008 SuperNOFA. HUD published the
HOPE VI NOFA separately in the Federal Register on March 26, 2008 (73
FR 16140). The application and instructions for the HOPE VI NOFA can be
found on the Grants.gov Web site at https://www.07grants.gov/applicants/
find_grant_opportunities.jsp. In addition, the Continuum of Care
program is not part of today's publication. Applicants for the
Continuum of Care program should be advised that HUD will require
applicants to submit Continuum of Care applications electronically in
FY2008. Because the electronic application is not yet available,
however, details of the registration process and other submission
details (including, application submission date and timely receipt
requirements) will be published in two notices that will be published
in the Federal Register later this year. HUD expects the first notice
to be available in spring 2008. HUD expects to publish the Continuum of
Care NOFA no earlier than July 1, 2008. Notification of the
availability of registration instructions, the application and other
information will be released through the Grants.gov/Find Web site. To
be placed on the Grants.gov notification service for notices about the
Continuum of Care electronic application process, go to https://
www.grants.gov/search/subscribeAdvanced.do. To join the HUD homeless
assistance programs listserv go to https://www.hud.gov/subscribe/
signup.cfm?listname=Homeless%20Assistance%20Program&list=HOMELESS-ASST-
L.
HUD is also using today's publication to correct the following
items in the General Section published on March 19, 2008:
On page 14885, Section III, C.2.j., the section on Debarment and
Suspension, is modified to reference the December 24, 2007, final rule
on Implementation of OMB Guidance on Nonprocurement Debarment and
Suspension (72 FR 73484). The December 24, 2007, final rule relocated
HUD's regulations governing nonprocurement debarment and suspension to
a new part in title 2 of the Code of Federal Regulations. The
relocation of HUD's nonprocurement debarment and suspension regulation
is part of a governmentwide initiative to
[[Page 27033]]
create one location where the public can access both the Office of
Management and Budget guidance for grants and agreements and the
associated federal agency implementing regulations. HUD's final Rule is
available at https://www.hud.gov/grants/index.cfm on the right hand side
of the page under ``What's Hot!
On page 14890, Section VI.B.b. ``Step Two: Register with CCR,'' is
corrected to reflect the operating hours of the Central Contractor
Registration (CCR) Assistance Center. If you need assistance you can
contact the CCR Assistance Center, Monday to Friday, except federal
holidays, from 9 a.m.-5 p.m. eastern time by calling 888-227-2423 or
269-961-5757. CCR also has on line help incorporated into its Web site.
To obtain the online help, use the HELP link at the top of the page.
Applicants are invited and encouraged to participate in HUD's
satellite training and Webcast sessions designed to provide a detailed
explanation of the general section and program section requirements for
each of the SuperNOFA programs. The interactive broadcasts provide an
opportunity to ask questions of HUD staff. These broadcasts are
archived and accessible from HUD's Grants page at https://www.hud.gov/
offices/adm/grants/fundsavail.cfm. HUD also encourages all applicants
to subscribe to the Grants.gov free notification service. By doing so,
applicants will receive e-mail notification as soon as items are posted
to Grants.gov and have access to a significant amount of useful
information, including responses to frequently asked questions that
arise during the funding application period. The address to subscribe
to the Grants.gov free notification service is https://www.grants.gov/
applicants/email_subscription.jsp. Corrections to the General Section,
program NOFAs, or the application are posted to https://www.Grants.gov
as soon as they are available. HUD will also post the Continuum of Care
NOFA (and any corrections to the Continuum of Care NOFA) on the
Grants.gov/Find site.
HUD hopes that the steps that it has taken to provide information
early in the FY2008 funding process will be of benefit to you, our
applicants and urges applicants to carefully read the instructions
provided in the General Section and program sections of the NOFA and to
apply early so any issues can be addressed prior to the deadline date.
Dated: April 15, 2008.
Dawn Luepke,
General Deputy Assistant Secretary for Administration.
BILLING CODE 4210-67-P
[[Page 27034]]
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[GRAPHIC] [TIFF OMITTED] TN12MY08.002
[[Page 27037]]
Community Development Technical Assistance
Overview Information
A. Federal Agency Name: Department of Housing and Urban
Development, Office of Community Planning and Development.
B. Funding Opportunity Title: Community Development Technical
Assistance (CD-TA).
C. Announcement Type: Initial Announcement.
D. Funding Opportunity Number: The Federal Register number for this
NOFA is FR-5200-N-19. The OMB Approval Numbers for this NOFA are: 2506-
0166 for the HOME Investment Partnerships Program (HOME), the HOME
Investment Partnerships Program for Community Housing Development
Organizations (CHDO (HOME)) and McKinney-Vento Homeless Assistance
(Homeless); 2506-0133 for Housing Opportunities for Persons With AIDS
(HOPWA) and for Community Development Block Grants (CDBG).
E. Catalog of Federal Domestic Assistance (CFDA) Numbers: 14.239,
HOME and CHDO (HOME); 14.235, Homeless; 14.241, HOPWA; 14.218 CDBG
Entitlement Grants; 14.219 CDBG States and Small Cities Program; 14.225
CDBG Insular Program; 14.248 CDBG Section 108.
F. Dates: The application deadline date is July 3, 2008.
Applications must be received and validated by Grants.gov by 11:59:59
p.m. eastern time on the deadline date. Please be sure to read the
General Section for electronic application submission and receipt
requirements.
G. Additional Overview Information: Applicants interested in
providing technical assistance to entities participating in HUD's
community development programs should carefully review the General
Section and the information listed in this CD-TA NOFA. Applicants
should note that HUD has made significant changes to this CD-TA NOFA
from previous years' requirements.
The following chart highlights some of the major changes to this
year's CD-TA NOFA:
------------------------------------------------------------------------
-------------------------------------------------------------------------
Revision
CDBG TA is included this year.
A minimum award amount has been established for national awards and
field office awards.
Training requirements are explained in more detail for national and
local awards.
Requirements added to include HOME Certification for HOME and CHDO
(HOME) providers as well as references required for new applicants or
applicants that do not have an open HUD CD-TA award.
Rating Factor 2--Need, has been eliminated the other rating Factors have
been changed significantly.
The Logic Model is now a post-award requirement.
------------------------------------------------------------------------
1. Available Funds. Funds are available to provide technical
assistance for five separate program areas: HOME, CHDO (HOME),
Homeless, HOPWA, and CDBG. Applicants may apply for up to all five CD-
TA program areas. The application submission information is contained
in this CD-TA NOFA at Section IV.B. Approximately $27.9 million is
available. No cost sharing is required. Awards will be administered
under cooperative agreements with significant HUD involvement (see
Section II.C of this NOFA).
2. Eligible Applicants. Eligible applicants vary by each program
listed under the CD-TA NOFA. Please see a chart for a full list of
eligible applicants in section III A, under the Full Text of
Announcement.
Full Text of Announcement
I. Funding Opportunity Description
A. Program Description. The purpose of the CD-TA program is to
provide technical assistance to achieve the highest level of
performance and results for five separate community development program
areas: (1) HOME; (2) CHDO (HOME); (3) Homeless; (4) HOPWA and (5) CDBG.
Information about the five community development programs and their
missions, goals, and activities can be found on the HUD Web site at
https://www.hud.gov.
B. Authority. HOME TA is authorized by the HOME Investment
Partnerships Act (42 U.S.C. 12781-12783); 24 CFR part 92. CHDO (HOME)
TA is authorized by the HOME Investment Partnerships Act (42 U.S.C.
12773); 24 CFR part 92. For the McKinney-Vento Act Homeless Assistance
Programs, TA is authorized by the Consolidated Appropriations Act,
2008, (Pub. L. 110-161). HOPWA TA is also authorized by the
Consolidated Appropriations Act, 2008 (Pub. L. 110-161). CDBG TA is
authorized under Title 1 of the Housing and Community Development Act
of 1974 (42 U.S.C. 5301-5320); 24 CFR 570.402.
II. Award Information
A. Available Funds. Approximately $27.9 million is available for
the CD-TA program. Additional funds may become available as a result of
HUD's efforts to recapture unused funds or to utilize carry over funds.
In addition, should a balance of national CHDO (HOME) funds remain
after awards are provided, the balance may be reprogrammed, pending
Congressional authorization, as national HOME funds. The chart below
demonstrates the division of funds among the programs that comprise CD-
TA, and presents the national versus local share of those funds. No
local funds are available under either HOPWA or CDBG TA. For the $14.9
million available for national TA programs, HUD has established a
$200,000 award minimum for successful national TA applications, and a
$50,000 minimum award for successful local HOME and CHDO (HOME)
applicants. A $15,000 award minimum has been established for successful
local Homeless TA applications. All awards are subject to the funding
restrictions described in detail in Section IV, Subpart E.
------------------------------------------------------------------------
Program National TA Local TA
------------------------------------------------------------------------
HOME.................................... $5,000,000 $5,000,000
CHDO (HOME)............................. 2,500,000 6,000,000
Homeless................................ 5,600,000 2,000,000
HOPWA................................... 820,000 0
CDBG.................................... 1,000,000 0
-------------------------------
Total............................... 14,920,000 13,000,000
------------------------------------------------------------------------
For the HOME, CHDO (HOME), and Homeless TA programs, the local TA
funds are distributed among HUD's forty-three Community Planning and
Development field offices. Each field office has been allotted a fair
share of HOME, CHDO (HOME), and Homeless TA funds based on the needs
identified by each individual field office. The chart below highlights
the local TA funds available, by CD-TA program, for each field office.
All awards will be subject to the minimum funding thresholds noted
above, and the funding
[[Page 27038]]
restrictions identified in Section IV, Subpart E.
----------------------------------------------------------------------------------------------------------------
Local TA area HOME CHDO (HOME) Homeless
----------------------------------------------------------------------------------------------------------------
Alabama......................................................... $0 $0 30,000
Alaska.......................................................... 50,000 50,000 30,000
Arkansas........................................................ 50,000 50,000 30,000
California--Northern and Arizona, Nevada........................ 400,000 850,000 180,000
California--Southern............................................ 350,000 500,000 165,000
Caribbean....................................................... 100,000 100,000 30,000
Colorado and Montana, North Dakota, South Dakota, Utah, Wyoming. 150,000 200,000 45,000
Connecticut..................................................... 50,000 100,000 30,000
District of Columbia area....................................... 50,000 50,000 30,000
Florida--Southern............................................... 50,000 50,000 15,000
Florida--Northern............................................... 150,000 0 45,000
Georgia......................................................... 150,000 150,000 45,000
Hawaii.......................................................... 100,000 100,000 30,000
Illinois........................................................ 150,000 400,000 95,000
Indiana......................................................... 50,000 50,000 15,000
Kansas and Missouri--Western.................................... 100,000 100,000 30,000
Missouri--Eastern............................................... 50,000 50,000 15,000
Kentucky........................................................ 200,000 150,000 45,000
Louisiana....................................................... 50,000 100,000 30,000
Maryland, except District of Columbia area...................... 50,000 150,000 30,000
Massachusetts, Maine, New Hampshire, Rhode Island, Vermont...... 150,000 200,000 120,000
Michigan........................................................ 150,000 200,000 105,000
Minnesota....................................................... 100,000 200,000 45,000
Mississippi..................................................... 150,000 150,000 30,000
Nebraska and Iowa............................................... 50,000 50,000 30,000
New Jersey...................................................... 150,000 100,000 30,000
New Mexico...................................................... 150,000 300,000 45,000
New York--Downstate............................................. 200,000 450,000 135,000
New York--Upstate............................................... 50,000 50,000 30,000
North Carolina.................................................. 200,000 200,000 45,000
Ohio............................................................ 200,000 150,000 60,000
Oklahoma........................................................ 100,000 50,000 15,000
Oregon and Idaho................................................ 100,000 50,000 30,000
Pennsylvania--Eastern and Delaware.............................. 50,000 50,000 15,000
Pennsylvania--Western and West Virginia......................... 100,000 0 45,000
South Carolina.................................................. 50,000 50,000 30,000
Tennessee....................................................... 100,000 100,000 30,000
Texas--Northern................................................. 200,000 200,000 60,000
Texas--Southern................................................. 100,000 50,000 0
Virginia, except District of Columbia area...................... 100,000 50,000 30,000
Washington...................................................... 50,000 50,000 30,000
Wisconsin....................................................... 100,000 0 45,000
Houston......................................................... 100,000 100,000 30,000
-----------------------------------------------
Total....................................................... 5,000,000 6,000,000 2,000,000
----------------------------------------------------------------------------------------------------------------
B. Type of Assistance instrument. Funds will be awarded as a
Cooperative Agreement.
1. National TA activities are administered by a Government
Technical Representative (GTR) and Government Technical Monitor (GTM)
at HUD Headquarters. Local TA will be administered by a GTR and GTM in
the respective HUD field office. Significant HUD involvement is
required in all aspects of TA planning, delivery, and follow-up.
Applicants for National TA must also be willing to work in any HUD
field office area, although work in the field office areas is likely to
be a negligible portion of National TA activities.
2. Awards will be for a period of 24 months up to 36 months,
depending on such factors as whether or not the TA provider has been
selected as a lead provider; the number of field offices that the
provider will work in; and the number of CD-TA programs that the
provider participates in. HUD reserves the right to determine the award
period based on any or all of these factors.
3. HUD reserves the right to withdraw funds from any TA provider if
HUD determines that: (1) The TA provider's performance is duly found to
be substandard and unacceptable; (2) the need for assistance is not
commensurate with the award; or (3) the need for assistance is greater
in other field office jurisdictions. HUD will make this determination
on a case by case basis and will provide a 30-day due process notice
accordingly.
4. HUD anticipates substantial involvement in determining and
approving the work to be performed as described below:
a. Demand-Response System. All successful CD-TA applicants must
operate within the structure of the demand-response system. Under the
demand-response system HUD identifies technical assistance needs and
prioritizes them based on Departmental, program and jurisdictional
priorities. Successful TA applicants are then tasked with responding to
identified needs. Under the demand-response system, TA providers are
required to:
(1) When requested by a GTR, market the availability of their
services to existing and potential recipients within
[[Page 27039]]
the jurisdictions in which the assistance will be delivered;
(2) Respond to requests for assistance from the GTR;
(3) When requested by a GTR, conduct a needs assessment to identify
the type and nature of the assistance needed by the recipient of the
assistance;
(4) Obtain the local HUD field office's approval before responding
to direct requests for technical assistance from HOME Participating
Jurisdictions (PJs), Community Housing Development Organizations
(CHDOs), and McKinney-Vento Act Homeless Assistance.
(5) For CHDO (HOME) TA providers, secure a letter from a PJ stating
that a CHDO, or prospective CHDO to be assisted by the provider, is a
recipient or intended recipient of HOME funds and indicating, at its
option, subject areas of assistance that are most important to the PJ.
III. Eligibility Information
A. Eligible Applicants. The eligible applicants for each of the
five CD-TA programs are listed in the chart below. In accordance with
the President's faith-based initiative, HUD welcomes the participation
of eligible faith-based and other community organizations in the CD-TA
programs.
------------------------------------------------------------------------
Program Eligible applicants
------------------------------------------------------------------------
HOME........................ A for-profit or nonprofit
professional and technical services
company or firm that has demonstrated
knowledge of the HOME program and the
capacity to provide technical assistance
services;
A HOME Participating Jurisdiction
(PJ);
A public purpose organization,
established pursuant to state or local
legislation, responsible to the chief
elected officer of a PJ;
An agency or authority
established by two or more PJs to carry
out activities consistent with the
purposes of the HOME program; or
A national or regional nonprofit
organization that has membership
comprised predominantly of entities or
officials of entities of PJs or PJs'
agencies or established organizations.
CHDO (HOME)................. A public or private nonprofit
intermediary organization that
customarily provides services, in more
than one community, related to the
provision of decent housing that is
affordable to low-income and moderate-
income persons or related to the
revitalization of deteriorating
neighborhoods; has demonstrated
experience in providing a range of
assistance (such as financing, technical
assistance, construction and property
management assistance) to CHDOs or
similar organizations that engage in
community revitalization; and has
demonstrated the ability to provide
technical assistance and training for
community-based developers of affordable
housing.
Note: Any organization funded to assist
CHDOs under CD-TA may not undertake CHDO
set-aside activities itself within its
service area while under cooperative
agreement with HUD.
Homeless.................... A state;
A unit of general local
government;
A public housing authority; or
A public or private nonprofit or
for-profit organization, including
educational institutions and area-wide
planning organizations.
HOPWA....................... A for-profit or nonprofit
organization;
A state; or
A unit of general local
government.
CDBG........................ A state;
A unit of general local
government;
A national or regional nonprofit
organization that has membership
comprised predominately of entities or
officials of entities of CDBG recipients;
A for-profit or nonprofit
professional and technical services
company or firm that has demonstrated
knowledge of the CDBG program and the
capacity to provide technical assistance
services; or
A public or private nonprofit or
for-profit organization, including
educational services and area-wide
planning organizations.
------------------------------------------------------------------------
All HOME and CHDO (HOME) TA providers applying under this NOFA must
now have a minimum number of training and technical assistance staff
who have sat for and passed the HOME Certified Specialist--Regulations
training as described in Section VB. All TA providers applying to the
HOME or CHDO (HOME) TA programs must be able to document staff
certification in their application.
A consortium of organizations may apply for one or more CD-TA
programs, but one organization must be designated as the applicant.
Applicants may propose assistance using in-house staff, sub-
contractors, sub-recipients, and local organizations with the requisite
experience and capabilities. Where appropriate, applicants should make
use of TA providers located in the field office jurisdiction receiving
services.
B. Cost Sharing or Matching. None.
C. Other
1. Eligible TA Priorities. Activities eligible for funding under
each of the five CD-TA programs must address the TA priorities
identified below:
a. HOME TA. HUD has identified five HOME program technical
assistance priorities. These priorities that result in measurable
performance outputs and outcomes are:
(1) Improve the ability of PJs to design and implement housing
programs that reflect sound underwriting, management, and fiscal
controls; demonstrate measurable outcomes in the use of public funds;
and provide accurate and timely reporting of HOME program
accomplishments.
(2) Encourage public-private partnerships that yield an increase in
the amount of private dollars leveraged for HOME-assisted projects and
result in an increase in the commitment and production of HOME-assisted
units.
(3) Assist PJs in developing strategies that ameliorate the
affordability gap between rapidly increasing housing costs and the less
rapid growth in incomes among low-income households, especially among
underserved populations (e.g., residents of the Colonias, homeless
persons, persons with disabilities, and residents of an empowerment
zone (EZ) designated by HUD or the United States Department of
Agriculture (USDA), an urban or rural renewal community designated by
HUD (RC), or an
[[Page 27040]]
enterprise community designated in round II by USDA (EC-II).
(4) Assist PJs in developing strategies that increase and help
sustain homeownership opportunities for low-income households--
particularly low-income, minority households--and directly result in
the commitment and completion of HOME-assisted units.
(5) Improve PJs' ability to incorporate energy efficiency into the
planning, design, financing, construction, and operation of affordable
housing. This is consistent with the Department's policy priority of
Participation in Energy Star as described in the General Section.
b. CHDO (HOME) TA.
(1) HUD has identified three CHDO-specific technical assistance
priorities. These priorities that result in measurable performance
outputs and outcomes are:
(a) Assist new CHDOs and potential CHDOs in developing the
organizational capacity to own, develop, and sponsor HOME-assisted
projects. A new CHDO is defined as a nonprofit organization that within
three years of the publication of this NOFA was determined by a PJ to
qualify as a CHDO. A potential CHDO is defined as a nonprofit
organization that is expected by the PJ to qualify as a CHDO and is
expected to enter into a written agreement with that PJ to own,
develop, or sponsor HOME-assisted housing within 24 months of the PJ
determining the organization qualifies as a CHDO.
(b) Improve the HOME program production and performance of existing
CHDOs in the areas of:
(i) Program design and management, including underwriting, project
financing, property management, and compliance; and
(ii) Organizational management and capacity, including fiscal
controls, board development, contract administration, and compliance
systems.
(c) Provide organizational support, technical assistance, and
training to community groups for the establishment of community land
trusts, as defined in section 233(f) of the Cranston-Gonzalez National
Affordable Housing Act. These priorities are consistent with the
Department's policy priority for Providing Increased Homeownership and
Rental Opportunities for Low- and Moderate-Income Persons, Persons with
Disabilities, the Elderly, Minorities, and Persons with Limited English
Proficiency.
(2) Additional CHDO (HOME) eligible activities are:
(a) Under the ``Pass-Through'' provision, CD-TA providers may
propose to fund various operating expenses for eligible CHDOs that own,
develop, or sponsor HOME-assisted housing. Such operating expenses may
include reasonable and necessary costs for the operation of the CHDO
including salaries, wages, and other employee compensation and
benefits; employee education, training and travel; rent; utilities;
communication costs; taxes; insurance; equipment, materials, and
supplies.
(b) CD-TA providers must establish written criteria for selection
of CHDOs receiving pass-through funds. PJs must designate the
organizations as CHDOs; and, generally, the organizations should not
have been in existence more than three years.
CD-TA providers must enter into an agreement with the CHDO that the
agreement and pass-through funding may be terminated at the discretion
of HUD if no written legally binding agreement to provide assistance
for a specific housing project (for acquisition, rehabilitation, new
construction, or tenant-based rental assistance) has been made by the
PJ with the CHDO within 24 months of initially receiving pass-through
funding. The pass-through amount, when combined with other capacity
building and operating support available through the HOME program,
cannot exceed the greater of 50 percent of the CHDO's operating budget
for the year in which it receives funds, or $50,000 annually.
c. Homeless TA. Homeless TA funds are available to provide
McKinney-Vento Homeless Assistance Act, HUD-funded grantees, project
sponsors, and potential recipients with skills and knowledge needed to
develop and operate projects and activities. These HUD-funded grantees,
project sponsors and potential recipients are organized as Continuums
of Care (CoCs) for community planning. The assistance may include, but
is not limited to, developing, enhancing, and disseminating written
information such as papers, monographs, manuals, curriculums, guides,
and brochures; and person-to-person exchanges, conferences, training
and use of technology.
1. National TA activities are focused on these priorities that
result in measurable performance outputs and outcomes:
a. Improve the ability of HUD-funded grantees, project sponsors,
and potential recipients as CoCs to participate in the Annual Homeless
Assessment Report (AHAR). Develop materials and training for: Reporting
bed coverage; extrapolation and data analysis methodologies and
documents; data integration; data quality assessments; utilization of
AHAR data at the program and/or CoC level; and the collection and
analysis of CoC data for Congressionally-directed HMIS-related reports.
b. Assist CoCs with Homeless Management Information System (HMIS)
implementation. National technical assistance will relate to data
collection, data quality, data analysis, provider participation, HMIS
structure and governance, reporting, performance measurement, data
warehousing, HMIS Data and Technical Standards and Annual Progress
Report (APR).
c. Maintain and enhance the HMIS Web site portal as the vehicle for
collection and dissemination of HMIS information.
d. Support collaboration between metropolitan, regional and
statewide HMISs. Assistance may include providing state and/or regional
HMIS technical assistance coordinators and/or technology to promote
effectuating long-distance meeting, conferencing and networking and
supporting disaster preparedness and recovery efforts.
e. Develop new and enhance existing materials to facilitate the
understanding of the electronic submission process for CoC Homeless
Assistance program applications, technical submissions and Annual
Progress Reports (APRs) by HUD-funded grantees, project sponsors, and
potential recipients.
f. Maintain and enhance the Homelessness Resource Exchange (HRE) as
the vehicle for collection and dissemination of information related to
homelessness. The Homelessness Resource Exchange is HUD's one-stop shop
for information and resources for providers who are assisting persons
who are homeless or at risk of becoming homeless;
g. Develop, enhance and deliver curriculums for HUD-funded
grantees, project sponsors, and potential recipients on topics
including, but not limited to: Performance outcome measures, homeless
prevention strategies, comprehensive housing development strategies
using collaborative public and private partnerships, CoC governance and
structure, organizational capacity, planning, strategies for ending
chronic homelessness and increasing access to mainstream services for
homeless persons. This priority is consistent with the Department's
policy priority for Ending Chronic Homelessness as described in the
General Section.
2. Local TA activities are focused on these priorities that result
in measurable performance outputs and outcomes:
a. Capacity building for HUD-funded grantees, project sponsors, and
potential
[[Page 27041]]
recipients including information that would help these stakeholders
carry out the purposes of the McKinney-Vento Act homeless assistance
programs and assist in identifying and overcoming barriers.
b. Delivery of approved curricula to assist HUD-funded grantees,
project sponsors, and potential recipients with understanding program
requirements and monitoring standards, including sound fiscal and
financial management practices, assessment of subrecipients and
providing TA to help CoCs assess grantees, project sponsors, and
individual projects.
c. Assisting HUD-funded grantees, project sponsors, and potential
recipients to improve access to mainstream systems of care.
d. HOPWA TA. HOPWA funds are available for technical assistance,
training, and oversight activities which can be used to provide
grantees, project sponsors, and potential recipients with the skills
and knowledge to effectively develop, operate, evaluate, and oversee
HOPWA-eligible project activities that result in measurable performance
outputs and outcomes consistent with the HOPWA program. HOPWA TA,
including program training and support is to be developed and conducted
in collaboration with HUD field office oversight of local HOPWA-
assisted activities. The national TA priority is directed toward the
development and implementation of activities that promote successful
HOPWA grantee performance management and reporting under the national
performance goal of increasing housing stability, reducing risks of
homelessness, and improving access to care for HOPWA beneficiaries.
This priority is consistent with the departmental policy priorities of
Ending Chronic Homelessness and Providing Increased Homeownership and
Rental Opportunities for Low- and Moderate-Income Persons, Persons with
Disabilities, the Elderly, Minorities and Persons with Limited English
Proficiency as described in the General Section.
e. CDBG TA. HUD may provide CDBG program technical assistance to
meet specified objectives, in particular the facilitating of skills and
knowledge in planning, developing, and administering activities under
the CDBG program for recipients and other entities that may need but do
not possess such skill and knowledge, including measuring programs and
activities under the CDBG program. These technical assistance funds
will support local and state grantees' efforts in these areas as well
as program management, reporting accomplishments, and analytical
support of information for performance measurement. TA activities that
result in measurable performance outputs and outcomes are focused on
the following priorities:
(1) Improve CDBG recipient knowledge and skills to implement the
CPD Performance Measurement system.
(2) Improve CDBG recipient knowledge and understanding of reporting
accomplishments and the importance of measuring performance from a
national programmatic perspective.
(3) Develop and deliver training on implementing the re-engineered
Integrated Disbursement and Information System (IDIS).
(4) Improve CDBG program knowledge through training of recipients,
subrecipients, and subgrantees on CDBG program regulations and
financial management requirements.
(5) Increase program knowledge of the CDBG Section 108 program
through program-specific recipient training.
(6) Develop model protocols that ensure accurate, required program
recordkeeping and performance data by recipients, subrecipients, and
subgrantees.
(7) Develop materials for grantees, subrecipients, and subgrantees
on energy conservation or other Departmental or programmatic
priorities. This is consistent with the Department's policy priority of
Participation in Energy Star as described in the General Section.
2. Eligible National TA and Local TA Activities. There are two
types of technical assistance (TA) funding available in this NOFA:
National TA and Local TA.
National TA activities are those that address, at a nationwide
level, one or more of the CD-TA program activities and/or priorities
identified in Section III.C. of this NOFA. National TA activities may
include the development of written products, development of on-line
materials, development of training courses, delivery of training
courses previously approved by HUD, organization and delivery of
workshops and conferences, and delivery of direct TA as part of a
national program.
Local TA activities also must address the CD-TA program activities
and/or priorities identified in this NOFA; however, the Local TA is
targeted to the specific needs of the HUD community development program
recipients in the field office area in which the TA is proposed. Local
TA activities are limited to the development of need assessments,
direct TA to HUD community development program recipients, organization
and delivery of workshops and conferences, and customization and
delivery of previously HUD-approved trainings.
3. Threshold Requirements. Applicants must meet the Threshold
requirements in the General Section to receive an award of funds from
HUD. Please carefully read the General Section.
4. False Statements. An applicant's false statement in an
application is grounds for denial or termination of an award and
grounds for possible punishment as provided in 18 U.S.C. 1001.
5. Program Requirements. The following program requirements apply
to the CD-TA programs:
a. Training. When conducting training sessions as part of its CD-TA
activities, CD-TA providers are required to:
(1) Design the course materials as ``step-in'' packages so that HUD
or other CD-TA providers may independently conduct the course on their
own;
(2) Make the course materials available to the GTR in sufficient
time for review (minimum of three weeks) and receive concurrence from
the GTR on the content and quality prior to delivery;
(3) Provide all course materials in an electronic format that will
permit wide distribution among TA providers, field offices, and HUD
grantees;
(4) Arrange for joint delivery of the training with multiple
providers at the same time and/or location with HUD participation when
requested by the GTR;
(5) Deliver HUD-approved training courses that have been designed
and developed by others on a ``step-in'' basis when requested; and
(6) Send trainers to approved ``train-the-trainers'' sessions. The
costs associated with attending these required sessions are eligible
under the cooperative agreement.
b. Local Training. The development of new training courses using
local TA funds is prohibited. Local TA providers, when conducting
training sessions as part of the CD-TA program, are required to:
(1) Arrange for joint delivery of the training with HUD
participation when requested by the GTR;
(2) Deliver only HUD-approved training courses that have been
designed and developed by national TA providers or other qualified
experts on a ``step-in'' basis when requested; and
(3) Send trainers to approved ``train-the-trainers'' sessions. The
cost associated with attending these required sessions will be eligible
TA costs under the cooperative agreement executed
[[Page 27042]]
with HUD and will not be the burden of the TA provider.
c. National Training: To ensure that CD-TA funds are used
efficiently and that new training courses are not duplicative of
existing materials, only national TA providers are allowed to develop
new training courses. National TA providers, when developing new
training courses or conducting training sessions as part of the CD-TA
program, are required to:
(1) Design new course materials as ``step-in'' packages so that HUD
and other CD-TA providers may independently conduct the course;
(2) Make the course material available to the GTR/GTM in sufficient
time for review and receive concurrence from the GTR on the content and
quality of the material prior to establishing a course delivery date;
(3) Provide all course materials in an electronic format to HUD;
(4) Arrange for joint delivery of the training with HUD
participation when requested by the GTR; and
(5) Send trainers to approved ``train-the-trainers'' sessions. The
cost associated with attending these required sessions will be eligible
TA costs under the cooperative agreement executed with HUD and will not
be the burden of the TA provider.
When National TA providers are undertaking activities in field
office jurisdictions, the National TA providers must work cooperatively
with HUD field offices. Providers must notify the applicable HUD field
office of the planned activities; consider the views or recommendations
of that office, if any; follow those recommendations, to the degree
practicable; and report to the applicable field office on the
accomplishments of the assistance.
d. Affirmatively Furthering Fair Housing (AFFH). The requirements
to Affirmatively Further Fair Housing (AFFH) and the requirements of
Section 3 of the Housing and Urban Development Act of 1968 (section 3)
do not apply pursuant to funding under this NOFA. This does not affect
recipients' responsibilities to affirmatively further fair housing or
provide employment, contracting, or training opportunities pursuant to
Section 3 that may exist by virtue of the receipt of other HUD funding
that retains those requirements.
e. Environmental review. Most activities under the CD-TA program
are categorically excluded and not subject to environmental review
under 24 CFR 50.19(b)(9) or (13), but in the case of CHDO (HOME) TA
eligible activities, a proposal for payment of rent as part of CHDO
operational costs will be subject to environmental review by HUD under
24 CFR part 50. If an applicant proposes to assist CHDO operating
expenses that include rent, the application constitutes an assurance
that the applicant and CHDO will assist HUD to comply with 24 CFR part
50; will supply HUD with all available and relevant information to
perform an environmental review for the proposed property to be rented;
will carry out mitigating measures required by HUD or select an
alternate property; and will not lease or rent, construct,
rehabilitate, convert or repair the property, or commit or expend HUD
or non-HUD funds for these activities on the property to be rented,
until HUD has completed an environmental review to the extent required
by 24 CFR part 50. The results of the environmental review may require
that the proposed property be rejected.
IV. Application and Submission Information
A. Addresses To Request Application Package. Applicants may
download the instructions to the application found on the Grants.gov
Web site at https://www.Grants.gov./applicants/apply_for_grants.jsp.
If you have difficulty accessing the information you may call the
Grants.gov Support Desk toll free at 800-518-GRANTS or e-mail your
questions to Support@Grants.gov. See the General Section for
information regarding the registration process or ask for registration
information from the Grants.gov Support Desk.
B. Content and Form of Application Submission. Applicants must
submit a separate and distinct application for each of the different
program areas (i.e., HOME, CHDO (HOME), Homeless, HOPWA and CDBG) for
which they are applying. For applicants that are applying for both
national and local TA for the HOME, CHDO and/or Homeless programs, you
may limit your submission to two separate applications for each program
area (one for national TA and one for local TA), provided you meet the
following: (1) The local TA application must identify all field office
jurisdictions that you elect to apply in; (2) the application content
for each local jurisdiction must be identical; and (3) the dollar
amount of TA requested for each jurisdiction is clearly notated.
A completed application consists of an application submitted by an
authorized official of the organization and contains all relevant
sections of the application, as shown in the checklist below in Section
IV.B.4.
1. Number of Copies. HUD requires TA providers applying for
assistance under this NOFA to apply electronically through grants.gov.
An applicant may submit a written request to waive the electronic
submission requirement. Should HUD grant a waiver of the electronic
submission requirement, the waiver approval letter will note the number
of paper copies the applicant must submit to HUD.
2. Page Limitation and Font Size. Narratives addressing Factors 1-4
must be formatted so that the total number of pages submitted are equal
to no more than 25 single sided pages of text based on an 8.5 by 11
inch paper, using a standard 12 point font. Reviewers will not review
more than 25 pages for all the factors combined. The one page funding
and capacity summary and the list of references for new applicants are
not included in the 25 page limit.
3. Prohibition on Materials Not Required. Materials other than what
is requested in this NOFA are prohibited. Reviewers will not consider
resumes, charts, letters, or any other documents attached to the
application.
4. Checklist for Application Submission. Applicants submitting
electronic copies should follow the procedures in Sections IV.B. and F.
of the General Section. The following checklist is provided as a guide
to help ensure that you submit all the required elements. For
applicants receiving a waiver of the electronic submission, the paper
submission must be in the order provided below. All applicants should
enter the applicant name, DUNS number, and page numbers on the
narrative pages of the application. All forms are available when you
download the application and instructions from https://www.grants.gov/
applicants/apply_for_grants.jsphttps://apply.grants.gov/forms--apps--
idx.html.
SF-424, Application for Federal Assistance (see General
Section).
An Application Cover Page indicating in bold (a) the type
of TA proposed in the application whether HOME National, HOME Local,
CHDO (HOME) National, CHDO Local, Homeless National, Homeless Local,
HOPWA National, or CDBG National, (b) the amount of funds requested;
and (c) for Local TA, a table showing the jurisdiction(s) proposed in
the application and the amount of funds requested for each
jurisdiction.
Narrative addressing Factors 1-4 and a one-page summary
highlighting the specific types of eligible TA activities the applicant
has the capacity to undertake, and the funding amount requested for
each CD-TA program by national or local jurisdiction for which the
applicant is applying. (See Section V. Application Review Information.)
[[Page 27043]]
HUD-424-CB, Grant Application Detailed Budget Form (see
General Section).
HUD-424-CBW, Detailed Budget Worksheet for Non-
Construction Projects (see General Section).
If applying for CHDO (HOME) TA, statement as to whether
the organization proposes to pass through funds to new CHDOs.
If applying for the CHDO (HOME) TA, a certification as to
whether the organization qualifies as a primarily single-state provider
under section 233(e) of the Cranston-Gonzales Affordable Housing Act.
SF-LLL, Disclosure of Lobbying Activities (see General
Section).
HUD-2880, Applicant/Recipient Disclosure/Update Report
(``HUD Applicant Recipient Disclosure Report'' on Grants.gov) (see
General Section).
SF-424, Supplement, Survey on Equal Opportunity for
Applicants (``Faith Based EEO Survey (SF-424 SUPP)'' on Grants.gov) (to
be completed by private nonprofit organizations only).
Form HUD-2994-A (You Are Our Client! Grant Applicant
Survey, Optional).
Form HUD-96011, Third Party Documentation Facsimile
Transmittal (``Facsimile Transmittal Form'' on Grants.gov) (Used as the
cover page to transmit third party documents and other information
designed for each specific application for tracking purposes. HUD will
not be able to match faxes to an application if the application does
not contain the HUD-96011 fax cover page, and each fax submitted does
not use the HUD-96011 as the cover page to the facsimile transmission.
C. Submission Dates and Times. Your completed application must be
received and validated electronically by Grants.gov no later than
11:59:59 p.m. Eastern time on the deadline date. The validation process
can take 24-48 hours following receipt of the application by
Grants.gov. Applicants are advised to submit the application 72 hours
prior to the deadline date so that if the application is rejected by
Grants.gov, the applicant has enough time to correct the noted problem
and resubmit the application in time to meet the deadline requirements.
(See General Section for further information on the Grants.gov
validation process.)
HUD has found that the most common error made by grantees which
causes their application to fail validation is that the applicant ID
and password does not match the DUNS number under which they are
applying, or the applicant is not authorized by the organization to
submit the application on behalf of the organization. Please make sure
when submitting your application that you are using the correct DUNS
number, User ID and password, that you have registered at Grants.gov
under that DUNS number and USER ID and password, and that you have been
authorized by the organization to submit the application on behalf of
the applicant. To check your registration status, follow the directions
provided in the General Section.
D. Intergovernmental Review. Intergovernmental review is not
applicable to CD-TA applications.
E. Other Submission Requirements. The General Section describes
application submission procedures and how applicants may obtain proof
of timely submission.
1. Waiver of Electronic Submission Requirements. Applicants
interested in applying for funding under this NOFA must submit their
applications electronically via Grants.gov or request a waiver from the
Community Development Technical Assistance program. Applicants should
submit their waiver requests in writing by e-mail. Waiver requests must
be submitted no later than 15 days prior to the application deadline
date and should be submitted to Mark.A.Horwath@hud.gov. HUD only
provides waivers for cause under the waiver provisions of 24 CFR 5.110.
Instructions regarding the number of copies to submit and the address
where they must be submitted will be contained in any approval of the
waiver request. Paper submissions must be received at the appropriate
HUD office(s) no later than the deadline date.
V. Application Review Information
A. Capacity and Funding Summary. All CD-TA applicants are required
to submit a one-page capacity and funding summary for each CD-TA
application submitted. Although the capacity and funding summary will
not be rated based on the factors listed in Section V, Subpart B.
below, the summary is a submission requirement for the CD-TA program.
HUD will use the summary to determine the national or field office area
for which the applicant is applying; the types of TA activities the
applicant is willing to undertake based on staff skill and experience;
and given the organizational capacity of the applicant, a funding
amount the applicant can reasonably expect to expend within the
requirements and timeframes of the CD-TA program.
The summary must include:
1. A list of the eligible TA activities the applicant is prepared
to undertake, based on the applicant's organizational capacity and
staff skills. See Section III C, 2 Eligible TA Activities for a list of
eligible national and local TA activities.
2. A funding estimate, by national and/or field office
jurisdiction, that the applicant believes it can reasonably expend
within the three-year performance period based on organizational
capacity and the eligible TA activities the applicant is prepared to
undertake.
B. Criteria. The maximum number of points to be awarded for a CD-TA
application is 100. The minimum score for an application to be
considered for funding is 75 with a minimum of 35 points on Factor 1.
The CD-TA program is not subject to bonus points, as described in the
General Section.
Points are assigned on four factors. Applicants should review the
factors carefully as the criteria have changed significantly from prior
years' requirements. When addressing the four factors, applicants
should discuss the relevant successful experience of both their
organization as a whole, and the individual staff and dedicated
contractors who may work under the award if the application is funded.
Applicants should also address the overall management of the award
including policies and procedures for ensuring that all CD-TA program
requirements are met and quality products are developed and delivered.
Please note that Factor 2--Need--as identified in the General Section
does not apply under the CD-TA program.
Rating Factor 1: Applicant's Capacity and Relevant Experience (50
points) (Minimum for Funding Eligibility is 35 points)
a. (25 points) Recent experience. For new applicants or applicants
funded in the past that do not have an open HUD CD-TA award: Provide
examples of recent experience (within the past 18 months) managing
technical assistance awards similar to the programs covered under the
CD-TA NOFA within a client-driven environment. Examples should include
a discussion of the tasks undertaken, individuals served, training
skills and related CD-TA program knowledge required to complete the
tasks, and measurable results achieved. All new applicants must also
include at least two references for recent, technical assistance work
similar to the programs covered under the CD-TA NOFA and undertaken by
the applicant. References should only include a contact name, address,
phone number and e-mail address in order for HUD to verify the
information.
For current CD-TA providers: Provide examples of recent experience
(within the past 18 months) managing existing
[[Page 27044]]
CD-TA award programs within the demand-response system. Examples should
include a discussion of the specific TA tasks undertaken, program
beneficiaries served, program topics addressed, and quantifiable
outcomes achieved. Current CD-TA providers should also note any
outstanding performance issues under open CD-TA awards, and the steps
the TA provider is taking to address these issues. HUD will rely on
existing CD-TA file documentation when evaluating this factor.
HUD will evaluate this factor based upon the breadth and accuracy
of the applicant's program knowledge, ability to provide and deliver
technically accurate TA, compliance with cooperative agreement
provisions, financial and performance reporting requirements,
timeliness of drawdown of funds and close-out of expired grants.
Customer feedback from CPD program offices will also be used to judge
an applicant's performance and effectiveness.
b. (25 points) Organizational capacity. In narrative form, describe
the technical assistance skills and related CD-TA program knowledge of
your organization's key staff and, based on the organization's
capacity, identify the types of TA activities the applicant is prepared
to undertake and how this will further the TA priorities of the
programs for which you are seeking funding. To the extent that the
applicant addresses the HUD policy priority(s) noted in the General
Section for each program in this NOFA, the applicant will receive a
minimum of one point of