Privacy Act of 1974; Notice of Amendment of Systems of Records, 24984-25014 [E8-9926]

Agencies

• FEDERAL RESERVE SYSTEM

[Federal Register Volume 73, Number 88 (Tuesday, May 6, 2008)]
[Notices]
[Pages 24984-25014]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-9926]


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FEDERAL RESERVE SYSTEM

[Docket No. OP-1312]


Privacy Act of 1974; Notice of Amendment of Systems of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice; amendment of systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to add two new systems, BGFRS-2 (Personnel Security 
Systems) and BGFRS-36 (Federal Reserve Application Name Check System), 
and delete two existing systems, BGFRS-15 (General Files of Federal 
Reserve Agents, Alternates and Representatives at Federal Reserve 
Banks) and BGFRS-22 (Chain Banking Reference System). The Board also 
proposes to modify all of the Board's remaining systems of records to 
ensure that the information maintained is compatible with the purposes 
for which the information is collected and that the systems are 
otherwise consistent with existing Board practices, policies and legal 
requirements.

DATES: Comments must be received on or before June 5, 2008. These 
systems of records will become effective June 16, 2008, without further 
notice, unless comments dictate otherwise.

[[Page 24985]]


ADDRESSES: The public, OMB, and Congress are invited to submit 
comments, identified by Docket No. OP-1312, by any of the following 
methods:
     Agency Web Site: https://www.federalreserve.gov. Follow the 
instructions for submitting comments. https://www.federalreserve.gov/
generalinfo/foia/ProposedRegs.cfm.
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     E-mail: regs.comments@federalreserve.gov. Include docket 
number in the subject line of the message.
     FAX: 202/452-3819 or 202/452-3102.
     Mail: Jennifer J. Johnson, Secretary, Board of Governors 
of the Federal Reserve System, 20th Street and Constitution Avenue, 
NW., Washington, DC 20551.
    All public comments are available from the Board's Web site at 
https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as 
submitted, except as necessary for technical reasons. Accordingly, your 
comments will not be edited to remove any identifying or contact 
information. Public comments may also be viewed electronically or in 
paper in Room MP-500 of the Board's Martin Building (20th and C 
Streets, NW.) between 9 a.m. and 5 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACT: Brad Fleetwood, Senior Counsel, Legal 
Division, Board of Governors of the Federal Reserve System, 20th and C 
Streets, NW., Mail Stop 17, Washington, DC 20551, or (202) 452-3721, or 
brad.fleetwood@frb.gov. For users of Telecommunications Device for the 
Deaf (TDD) only, contact (202) 263-4869.
    In accordance with 5 U.S.C. 552a(r), a report of this amended 
system of records is being filed with the Chair of the House Committee 
on Oversight and Government Reform, the Chair of the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget.

SUPPLEMENTARY INFORMATION: The Board recently completed a review of its 
Privacy Act systems of record. During that review, the Board determined 
that it needed to create a system of records for personnel security 
information. The Board previously maintained a similar system (BGFRS-2, 
Personnel Background Investigations Reports), but deleted this system 
because it duplicated the government-wide system of records maintained 
by the Office of Personnel Management (OPM). However, the Board has 
determined that it keeps records not maintained by OPM. Thus, the Board 
has determined that it is necessary to create a system for personnel 
security information, BGFRS-2 (Personnel Security Systems). The Board 
also determined that it needed to create a system of records for name 
check information. The Board performs name checks on the proposed 
officers, directors, principal shareholders, or other persons 
associated with a depository institution, holding company, or other 
foreign or domestic entity in connection with the Board's consideration 
of various regulatory applications, notices, or proposals. The Board 
uses these records, along with other information, to determine whether 
the related filing meets the statutory factors for approval. Thus, the 
Board has determined that it is necessary to create a system for name 
check information, BGFRS-36 (Federal Reserve Application Name Check 
System).
    Additionally, during the review, the Board determined that the 
BGFRS-15 (General Files of Federal Reserve Agents, Alternates and 
Representatives at Federal Reserve Banks) and BGFRS-22 (Chain Banking 
Reference System) contain no records and that the systems are no longer 
used or maintained by the Board. Thus, the Board determined that it was 
necessary to delete BGFRS-15 and BGFRS-22.
    The Board also determined that it needed to modify the Board's 
remaining systems of records. In addition to making minor modifications 
so that each system contained consistent information, the Board updated 
each system's exemptions and routine uses to ensure that all of the 
routine uses are listed and accurate. In the process of updating the 
routine uses, the Board determined that it would be most efficient to 
standardize its most frequently used routine uses. Thus, the Board 
created standard routine uses A-I. General routine uses A-H were 
previously listed in most Board systems. General routine use I was 
added in accordance with a recommendation issued by the President's 
Identity Theft Task Force that all agencies add a routine use for 
disclosure where security or confidentiality has been compromised. The 
Board's general routine uses and updated systems of records are 
published herein.

General Routine Uses

    A. Disclosure for Enforcement, Statutory and Regulatory Purposes. 
Information may be disclosed to the appropriate federal, state, local, 
foreign, or self-regulatory organization or agency responsible for 
investigating, prosecuting, enforcing, implementing, issuing, or 
carrying out a statute, rule, regulation, order, policy, or license if 
the information may be relevant to a potential violation of civil or 
criminal law, rule, regulation, order, policy or license.
    B. Disclosure to Another Agency or a Federal Reserve Bank. 
Information may be disclosed to a federal agency in the executive, 
legislative, or judicial branch of government, or to a Federal Reserve 
Bank, in connection with the hiring, retaining, or assigning of an 
employee, the issuance of a security clearance, the conducting of a 
security or suitability investigation of an individual, the classifying 
of jobs, the letting of a contract, the issuance of a license, grant, 
or other benefits by the receiving entity, or the lawful statutory, 
administrative, or investigative purpose of the receiving entity to the 
extent that the information is relevant and necessary to the receiving 
entity's decision on the matter.
    C. Disclosure to a Member of Congress. Information may be disclosed 
to a congressional office in response to an inquiry from the 
congressional office made at the request of the individual to whom the 
record pertains.
    D. Disclosure to the Department of Justice, a Court, an 
Adjudicative Body or Administrative Tribunal, or a Party in Litigation. 
Information may be disclosed to the Department of Justice, a court, an 
adjudicative body or administrative tribunal, a party in litigation, or 
a witness if the Board (or in the case of an OIG system, the OIG) 
determines, in its sole discretion, that the information is relevant 
and necessary to the matter.
    E. Disclosure to Federal, State, Local, and Professional Licensing 
Boards. Information may be disclosed to federal, state, local, foreign, 
and professional licensing boards, including a bar association, a Board 
of Medical Examiners, a state board of accountancy, or a similar 
governmental or non-government entity that maintains records concerning 
the issuance, retention, or revocation of licenses, certifications, or 
registrations relevant to practicing an occupation, profession, or 
specialty.
    F. Disclosure to the EEOC, MSPB, OGE and OSC. Information may be 
disclosed to the Equal Employment Opportunity Commission, the Merit 
Systems Protection Board, the Office of Government Ethics, or the 
Office of Special Counsel to the extent determined to be relevant and 
necessary to carrying out their authorized functions.
    G. Disclosure to Contractors, Agents, and Others. Information may 
be

[[Page 24986]]

disclosed to contractors, agents, or others performing work on a 
contract, service, cooperative agreement, job, or other activity for 
the Board and who have a need to access the information in the 
performance of their duties or activities for the Board.
    H. Disclosure to Labor Relations Panels. Information may be 
disclosed to the Federal Reserve Board Labor Relations Panel or the 
Federal Reserve Banks Labor Relations Panel in connection with the 
investigation and resolution of allegations of unfair labor practices 
or other matters within the jurisdiction of the relevant panel when 
requested.
    I. Disclosure Where Security or Confidentiality Has Been 
Compromised. Information may be disclosed when (1) it is suspected or 
confirmed that the security or confidentiality of information in the 
system of records has been compromised; (2) the Board has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the Board or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure is made to such agencies, entities, and persons who are 
reasonably necessary to assist in connection with the Board's efforts 
to respond to the suspected or confirmed compromise and prevent, 
minimize, or remedy such harm.
    The Board also determined that modifications should be made to the 
Board's remaining systems of records based on input from the records 
system owner (or his or her designee) to ensure both that the systems 
accurately describe current recordkeeping and disclosure practices and 
that their routine uses are consistent and accurate. Generally, these 
updates were non-substantive in nature. However, in certain instances, 
substantive changes were made to ensure that the system of records 
notice accurately reflected the actual or desirable practice of the 
Board.
    The majority of the substantive changes involved adding certain 
designated general routine uses to certain of the Board's systems of 
records. Most systems already provided for disclosure of records for 
enforcement, statutory and regulatory purposes; to a member of 
Congress; to the Department of Justice, a court, an adjudicative body 
or administrative tribunal, or a party in litigation; and to 
contractors, agents, and others. Where a system did not include these 
routine uses, they were added (except for those systems where such use 
would be incompatible with the purpose for which the records were 
collected), because the Board may generally disclose records for these 
purposes. This change resulted in amendments of the following systems: 
BGFRS-5 (EEO Discrimination Complaint File), BGFRS-9 (Supplier Files), 
BGFRS-10 (General Files on Board Members), BGFRS-11 (Official General 
Files), BGFRS-14 (General File of Reserve Bank and Branch Directors), 
BGFRS-16 (Regulation U Report of Nonbank Lenders), BGFRS-17 (Municipal 
or Government Securities Principals and Representatives), BGFRS-21 
(Supervisory Enforcement Actions and Special Examinations Tracking 
System), BGFRS-24 (EEO General Files), BGFRS-25 (Multi-Rater Feedback), 
BGFRS-31 (Protective Information System), BGFRS-32 (Visitor 
Registration), BGFRS-33 (Telephone Call Detail Records), BGFRS-34 (ESS 
Staff Identification Card File), BGFRS-35 (Federal Reserve Application 
Name Check System), OIG-1 (FRB-OIG Investigative Records), and OIG-2 
(OIG Personnel Records).
    Similarly, a routine use permitting disclosure to federal and state 
professional licensing boards and similar entities was added to: BGFRS-
5 (EEO Discrimination Complaint File), BGFRS-6 (Disciplinary and 
Adverse Action Records), BGFRS-12 (Bank Officers Personnel System), 
BGFRS-17 (Municipal or Government Securities Principals and 
Representatives), BGFRS-27 (Performance Management Program Records), 
OIG-1 (FRB-OIG Investigative Records), and OIG-2 (OIG Personnel 
Records). A routine use permitting disclosure to the EEOC and other 
government agencies in connection with those agencies' functions was 
added to: BGFRS-5 (EEO Discrimination Complaint File), BGFRS-24 (EEO 
General Files), BGFRS-33 (Telephone Call Detail Records), OIG-1 (FRB-
OIG Investigative Records), and OIG-2 (OIG Personnel Records). A 
routine use permitting disclosure to another agency or a Federal 
Reserve Bank in both connection with background or security checks for 
Board employees or contractors or in connection with those agencies or 
a Reserve Bank's functions was added to: BGFRS-18 (Consumer Complaint 
Information) and BGFRS-34 (ESS Staff Identification Card File). A 
routine use permitting disclosure to Labor Relations Panels in 
connection with investigation and resolution of unfair labor practices 
was added to BGFRS-12 (Bank Officers Personnel System).
    In addition, virtually every system was amended in a manner 
consistent with the recommendation of the President's Identity Theft 
Task Force to add a routine use for disclosure to agencies, entities, 
and persons involved in an effort to respond to a suspected or 
confirmed breach of the security or confidentiality of information.
    The Board also added new, individualized routine uses to certain 
systems of records to ensure that systems' notices accurately reflected 
the existing and anticipated recordkeeping and disclosure practices. In 
BGFRS-3 (Medical Records), BGFRS-4 (General Personnel Records), and 
BGFRS-29 (Benefits Records), the Board added a routine use that permits 
the Board to disclose information to an emergency contact in the event 
of an emergency to assist the individual in obtaining certain benefits. 
BGFRS-4 (General Personnel Records) was also modified to add a routine 
use that permits the Board to disclose information to federal, state 
and local agencies necessary to comply with laws regarding communicable 
diseases. BGFRS-29 (Benefits Records) was further modified to add a 
routine use that permits the Board to disclose information to the 
Office of Personnel Management in connection with employee 
participation in the Federal Employee Group Life Insurance Program and 
Thrift Savings Plan. In BGFRS-7 (Payroll and Leave Records), the Board 
added a routine use that permits the disclosure of information to an 
entity preparing a mortgage or other loan to an employee to verify 
employment status and salary, at the request of the individual. In 
BGFRS-8 (Travel Records), the Board added a routine use that permits 
the disclosure of information for purposes of monitoring travel and 
enabling audits of common carrier charges to the Federal government. In 
BGFRS-20 (Survey of Consumer Finances), the Board amended the routine 
uses to indicate that the records in the system are protected under the 
Confidential Information Protection and Statistical Efficiency Act 
(CIPSEA) and that disclosure is made only to the extent permitted under 
CIPSEA. In OIG-2 (Office of Inspector General Personnel Records), the 
Board added a routine use that permits the OIG to disclose information 
to government officials charged with the responsibility to conduct 
qualitative assessment reviews of internal safeguards and management 
procedures.
    The Board also updated each system's records retention period to be 
consistent with the National Archives and Records Administration's 
General Record

[[Page 24987]]

Schedules and Board-specific records retention and disposition 
schedules. Moreover, consistent with the Board's newly updated Privacy 
Act regulation (12 CFR 261a), the notification procedures, records 
access procedures, and contesting record procedures for each system 
have been updated to reflect the fact that all inquiries and requests 
regarding Privacy Act systems of records should be directed to the 
Secretary of the Board.

Systems of Records

BGFRS-1

System name:
    FRB--Recruiting and Placement Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.
    Some information, primarily resumes, is collected and maintained, 
on behalf of the Board, by IBM at 375 Riverside Parkway, Lithia 
Springs, GA 30122.
    Paper resumes are collected and maintained, on behalf of the Board, 
by Staffing Outsourcing Solutions, LLC at 6267 S. Front Road, 
Livermore, CA 94551.

Categories of individuals covered by the system:
    Persons who have applied for employment with the Federal Reserve 
Board.

Categories of records in the system:
    Resumes, applications, and supporting documentation submitted by 
persons seeking employment; information from job fairs; referrals from 
Federal Reserve Banks and other federal government agencies; 
transcripts or notes from interviews with some applicants; notes of 
interviews with references; information regarding verification of 
education and/or military status; some employment inquiries (and 
responses) sent to the Chairman or other governors or officials of the 
Board; and offer letters and related correspondence. Certain 
information is retained in an electronic database to enable the Board's 
Equal Employment Opportunity Office to monitor and track its recruiting 
and hiring performance.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248).

Purpose(s):
    These records are collected and maintained to assist the Board in 
recruiting and retaining qualified employees, and to allow the Board to 
periodically review its hiring practices.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, and I apply to this 
system. Records may also be used to disclose information to any source 
from which additional information is requested (to the extent necessary 
to identify the individual, inform the source of the purpose(s) of the 
request, and to identify the type of information requested), when 
necessary to obtain information relevant to a Board decision to hire or 
retain an employee, issue a security clearance, conduct a security or 
suitability investigation of an individual, classify jobs, let a 
contract, or issue a license, grant, or other benefits.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper and electronic form.
    Retrievability. Paper records can be retrieved by year or job 
category, not by individually identifiable labels. Electronic records 
can be retrieved by name or other identifying aspects.
    Access Controls. Access to records is limited to those whose 
official duties require it. Paper records are secured by lock and key 
and electronic records are password protected.
    Retention and disposal. The retention period for resumes is 
currently under review. Until review is completed, those records will 
not be destroyed. All other records are retained for the appropriate 
period which ranges from no retention period to one year after 
separation or transfer.

System manager and address:
    Manager, Staffing, ER and Clearances, Management Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue, NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual to whom the record 
pertains; the transcript or notes from interviews with the individual; 
notes from interviews and supporting documentation from references; 
personnel records of other government civilian or military agencies or 
Federal Reserve Banks; and official transcripts and other documentation 
from schools identified by the individual.

Exemptions claimed for the system:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the 
Privacy Act pursuant to subsections 5 U.S.C. 552a(k)(2) and (k)(5).
BGFRS-2

System name:
    FRB--Personnel Security Systems.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

Categories of individuals covered by the system:
    Past and present employees of the Board of Governors; and Federal 
Reserve System employees, contractors, employees of contractors, 
experts, instructors, and consultants to the Board considered for 
access to classified information or restricted areas or for security 
determinations; and individuals who are neither applicants nor 
employees of the Board but are or were involved in Board programs under 
a cooperative assignment or similar agreement.

[[Page 24988]]

Categories of records in the system:
    Investigative information (including personal identifiable 
information) regarding an individual's character, financial 
responsibility, conduct, and/or behavior; arrests and convictions for 
any violations of law; reports of interviews with former supervisors, 
co-workers, associates, educators, etc.; reports about the 
qualifications of an individual for a specific position; reports of 
inquiries with law enforcement agencies; former employers; educational 
institutions attended; and other information developed from the above. 
This system does not include investigative reports provided by OPM. 
Investigative Reports provided by OPM are maintained in a government-
wide system of records (OPM/CENTRAL-9) and requests for access to or 
amendment of such reports should be made to the Federal Investigations 
Processing Center.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 
248), and Executive Order 9397.

Purpose(s):
    These records are collected and maintained to assist the Board in 
making suitability determinations.
    General routine uses A, B, C, D, G, and I apply to this system. 
Records may also be used:
    1. To disclose information to assist in determining the suitability 
for access to classified information;
    2. To disclose information to the intelligence agencies of the 
Department of Defense, National Security Agency, Central Intelligence 
Agency, the White House and the Federal Bureau of Investigation, and 
any other intelligence agency of the United States, for use in 
intelligence activities; and
    3. To disclose information to any source from which information is 
requested by the Board in the course of an investigation, to the extent 
necessary to identify the individual, inform the source of the nature 
and purpose of the investigation and to identify the type of 
information requested.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper and electronic form.
    Retrievability. Records can be retrieved by name or social security 
number.
    Access Controls. Access to records is limited to those whose 
official duties require it. Paper records are secured by lock and key 
and electronic records are password protected.
    Retention and disposal. All case files are retained until the 
earlier of individual's death or five years after the end of the 
employment or contract relationship and all investigative reports are 
retained in accordance with the instructions of the investigative 
agency. Electronic records will be stored online at least six months at 
the end of an investigation/case.

System manager and address:
    Manager, Staffing, ER and Clearances, Management Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue, NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment. Record source 
categories:
    Information is provided by applications and other personnel and 
security forms furnished by the individual, investigative material 
furnished by other federal agencies (including notices of personnel 
actions), personal investigation or written inquiry from sources such 
as employers, schools, references, neighbors, associates, police 
departments, courts, credit bureau, medical records, probation 
officials, and prison officials, newspapers, magazines, periodicals, 
and other publications, and published hearings of congressional 
committees.

Exemptions claimed for the system:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2) and (k)(5).
BGFRS-3

System name:
    FRB--Medical Records.

System location:
    Board of Governors of the Federal Reserve System 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.
    Information relating to blood work on employees is collected and 
maintained on behalf of the Board by Quest Diagnostics Inc., at 1901 
Sulphur Spring Road, Baltimore, MD 21227.
    Information relating to drug testing under the Drug-Free Workplace 
Plan is collected and maintained on behalf of the Board by Pembrooke at 
2307 North Parham Road, Richmond, VA 23229.

Categories of individuals covered by the system:
    Past and present Board employees (including special employees); 
applicants who have been medically examined for Board employment; and 
visitors who receive medical treatment at the Board.

Categories of records in the system:
    Pre-employment medical examinations of potential employees; yearly 
fit-for-duty examinations for employees whose jobs have medical 
standards; periodic medical examinations of employees; treatment or 
advice provided by the Health Unit's staff to an employee or visitor; 
any medical information provided to the Health Unit by an employee; an 
employee's participation in an occupational health services program; 
information pertaining to an employee's workers' compensation claim; 
information pertaining to the Board's Drug-Free Workplace Plan; and 
employees' use of the Board's exercise facilities.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248), Executive Order 12564, and the Rehabilitation Act of 1973.

Purpose(s):
    These records are collected and maintained to assist the Board in 
determining an employee's fitness for duty and eligibility for benefits 
based on

[[Page 24989]]

medical information, to assist the Board in providing a safe and 
healthy working environment, and to comply with Executive Order 12564.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Employee medical information that is obtained under the 
Rehabilitation Act may be used only in accordance with the 
confidentiality provisions of the Rehabilitation Act. General routine 
uses A, B, C, D, F, G, H, and I apply to this system. Records may also 
be used:
    1. To disclose information to the Board's Thrift Plan, the Board's 
Group Life Insurance administrators, Department of Labor, Department of 
Veterans Affairs, Social Security Administration, Federal Retirement 
Thrift Investment Board, or a national, state, or local Social 
Security-type agency, when necessary to adjudicate a claim (filed by or 
on behalf of the individual) under a retirement, insurance, or health 
benefit program;
    2. To disclose information to a federal, state, or local agency to 
the extent necessary to comply with laws governing reporting of 
communicable disease or when it is reasonably believed that an 
individual might have contracted an illness or been exposed to or 
suffered from a health hazard while employed in the federal work force;
    3. To disclose to health insurance carriers that provide a health 
benefits plan under the Federal Employees Health Benefits Program 
information that is necessary to verify eligibility for payment of a 
claim for health benefits; and
    4. To disclose information to the executor of an individual's 
estate, the government entity probating a will, a designated 
beneficiary, or to any person who is responsible for the care of an 
individual to the extent necessary when the individual to whom a record 
pertains is deceased, mentally incompetent, or under other legal 
disability, and to disclose information to an individual's emergency 
contact, or, if the emergency contact is unavailable, to any person who 
the Board believes is assisting the individual, when necessary to 
assist that individual in obtaining any employment benefit or any 
working condition, such as an accommodation under the Rehabilitation 
Act of 1973.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper form.
    Retrievability. Records can be retrieved by name.
    Safeguards. Access to records is limited to those whose official 
duties require it. Paper records are secured by lock and key.
    Retention and disposal. All records are retained in accordance with 
the general records schedule. Individual non-occupational health 
records are destroyed six years after the last entry; personal injury 
files are destroyed three years after the termination of compensation 
or the time for filing a claim has passed; temporary or short-term 
records kept in an 19.\employee's medical folder are destroyed one year 
after separation or transfer; and long term medical records kept in an 
employee's medical folder are destroyed 75 years after the birth date 
of employee, or if the birth date cannot be ascertained, 60 years after 
date of the earliest document in the folder, or 30 years after latest 
separation, whichever is later.

System manager and address:
    Manager, Health and Safety, Management Division, Board of Governors 
of the Federal Reserve System, 20th Street and Constitution Avenue, 
NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual to whom the record 
pertains; an employee's physical or mental health care provider or 
counselor; the contractor administering the Drug-Free Workplace Plan or 
any other diagnostic laboratory; official records of other federal 
agencies; and Federal Reserve System personnel records.

Exemptions claimed for the system:
    None.
BGFRS-4

System name:
    FRB--General Personnel Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

Categories of individuals covered by the system:
    Past and present employees of the Board, and the surviving spouses 
and children of former Board employees.

Categories of records in the system:
    Information relating to employment determinations; salary and job 
classification actions; leave; placement; personnel actions; academic 
assistance; training and development activities; PMP ratings (but not 
the actual PMP form); minority group and medical disability 
designators; records relating to benefits and designation of 
beneficiary; emergency contact information; address and name changes; 
information concerning awards; and other information relating to the 
status of the individual while employed by the Board, including records 
of jury duty by the employee. All categories of records may include 
identifying information, such as name, date of birth, home address, 
mailing address, Social Security number, and personal telephone 
numbers.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248), and Executive Order 9397.

Purpose(s):
    These records are collected and maintained to assist the Board in 
its personnel actions and decisions, and in the administration of its 
benefits programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, and I apply to this 
system. Records may also be used:

[[Page 24990]]

    1. To disclose information to government training facilities 
(federal, state, and local) and to nongovernment training facilities 
(private vendors of training courses or programs, private schools, 
etc.) for training purposes;
    2. To disclose information to educational institutions on 
appointment of a recent graduate to a position at the Board, and to 
provide college and university officials with information about their 
students who are working in internships or other similar programs 
necessary to a student's obtaining credit for the experience gained;
    3. To disclose information to the Department of Labor, Department 
of Veterans Affairs, Social Security Administration, Department of 
Defense, a Federal Reserve Bank, or any federal agencies that have 
special civilian employee retirement programs; or to a national, state, 
county, municipal, or other publicly recognized charitable or income 
security administration agency (e.g., state unemployment-compensation 
agencies), when necessary to adjudicate a claim under the retirement, 
insurance, unemployment, or health benefits programs of the Board, a 
Federal Reserve Bank, or any agency cited above, or to an agency to 
conduct an analytical study or audit of benefits being paid under such 
programs;
    4. To disclose to the Office of Personnel Management's Federal 
Employees Group Life Insurance Program or any contractor, information 
necessary to verify election, declination, or waiver of regular and/or 
optional life insurance coverage, eligibility for payment of a claim 
for life insurance, or a Thrift Savings Program (TSP) election change 
and designation of beneficiary;
    5. To disclose to an employee, agent, contractor, or administrator 
of any Board, Federal Reserve System, or federal government employee 
benefit or savings plan, any information necessary to carry out any 
function authorized under such plan, or to carry out the coordination 
or audit of a benefit or savings plan;
    6. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and to 
identify the type of information requested), when necessary to obtain 
information relevant to a Board decision to hire or retain an employee, 
issue a security clearance, conduct a security or suitability 
investigation of an individual, classify jobs, let a contract, or issue 
a license, grant, or other benefits;
    7. To disclose information to the executor of an individual's 
estate, the government entity probating a will, a designated 
beneficiary, or to any person who is responsible for the care of an 
individual to the extent necessary when the individual to whom a record 
pertains is deceased, mentally incompetent, or under other legal 
disability, and to disclose information to an individual's emergency 
contact, or, if the emergency contact is unavailable, to any person who 
the Board believes is assisting the individual, when necessary to 
assist that individual in obtaining any employment benefit or any 
working condition, such as an accommodation under the Rehabilitation 
Act of 1973;
    8. To disclose information to a federal, state, or local agency to 
the extent necessary to comply with laws governing reporting of 
communicable diseases or when it is reasonably believed that an 
individual might have contracted an illness or been exposed to or 
suffered from a health hazard while employed in the federal work force;
    9. To disclose to prospective nonfederal employers the following 
information about a specifically identified current or former Board 
employee: (1) Tenure of employment; (2) civil service status; (3) 
length of service at the Board and in the government; and (4) when 
separated, the date and nature of action as shown on the job action;
    10. To disclose information to a federal, state or local 
governmental entity or agency (or its agent) when necessary to locate 
individuals who are owed money or property either by a federal, state, 
or local agency, or by a financial or similar institution;
    11. To disclose to a spouse or dependent child (or court-appointed 
guardian thereof) of a Board employee enrolled in the Federal Employees 
Health Benefits Program when the employee has changed from a self-and-
family to a self-only health benefits enrollment and to disclose to a 
spouse information regarding the employee's pension and Thrift plan;
    12. To verify for an entity preparing to make a loan to an employee 
the individual's employment status and salary;
    13. To disclose information to officials of labor organizations 
recognized under applicable law, regulation, or policy when relevant 
and necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions;
    14. To disclose information to officials of foreign governments for 
clearance before a Board employee is assigned to that country;
    15. To disclose information to a federal, state, or local agency 
for determination of an individual's entitlement to benefits in 
connection with Federal Housing Administration programs or other 
federal programs;
    16. To consider and select employees for incentive awards and other 
honors and to publicize those granted (this may include disclosure to 
other public and private organizations, including news media, which 
grant or publicize employee awards);
    17. To disclose specific Board or civil service employment 
information required under law by the Department of Defense on 
individuals identified as members of the Ready Reserve to ensure 
continuous mobilization readiness of Ready Reserve units and members, 
and to identify demographic characteristics of Board or civil service 
retirees for national emergency mobilization purposes;
    18. To disclose relevant information with personal identifiers of 
Board employees to authorized federal agencies and nonfederal entities 
for use in computer matching. The matches will be performed to help 
eliminate waste, fraud, and abuse in governmental programs; to help 
identify individuals who are potentially in violation of civil or 
criminal law or regulation; and to collect debts and overpayments owed 
to federal, state, or local governments and their components. The 
information disclosed may include, but is not limited to, the name, 
Social Security number, date of birth, gender, annualized salary rate, 
service computation date of basic active service, veteran's preference, 
retirement status, occupational services, health plan code, position 
occupied, work schedule (full time, part time, or intermittent), duty 
station location, standard metropolitan statistical area, special 
program identifier, and submitting office number of Board employees; 
and
    19. To disclose information to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and Human Services, Federal Parent Locator System and Federal 
Offset System for use in locating individuals, verifying Social 
Security numbers, and identifying their incomes sources to establish 
paternity, establish and modify orders of support for enforcement 
action.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper and electronic form. 
Electronic records are stored in the Federal Reserve

[[Page 24991]]

Integrated Records Management Architecture (FIRMA).
    Retrievability. Records can be retrieved by name or employee 
identification number.
    Access Controls. Access to records is limited to those whose 
official duties require it. Paper records are secured by lock and key 
and electronic records are password protected.
    Retention and disposal. All records are retained for the 
appropriate period which ranges from when superseded or obsolete to 
sixty-five years after separation from Federal service.

System manager and address:
    Associate Director, Human Resources, Management Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue, NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual to whom it applies (or is 
derived from the information the individual supplied); Board officials; 
the OPM Personnel Management Records System; personnel records of other 
government agencies; personnel records of Federal Reserve Banks; and 
official transcripts from schools when authorized by the employee.

Exemptions claimed for the system:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2) and (k)(5).
BGFRS-5

System name:
    FRB--EEO Discrimination Complaint File.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

Categories of individuals covered by the system:
    Applicants for Board employment, and past and present Board 
employees who have filed a complaint of discrimination or appealed a 
determination made by an official of the Board relating to equal 
employment opportunities.

Categories of records in the system:
    Documents relating to a complaint, the decision or determination 
made by the Board affecting an individual under the Board's EEO 
regulations and procedures. The records consist of the initial 
complaint or appeal letters or notices to the individual, record of 
hearings when conducted, materials placed into the record to support 
the decision or determination, affidavits or statements, testimonies of 
witnesses, investigative reports, instructions to the Board and/or 
individual about action to be taken to comply with decisions, and 
related correspondence, opinions and recommendations.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248).

Purpose(s):
    These records are collected and maintained to assist the Board in 
carrying out its responsibilities under the Rehabilitation Act of 1973, 
Title VII of the Civil Rights Act, and other nondiscrimination 
statutes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, F, G, and I apply to this system. 
Records may also be used to disclose information to management as a 
data source for production of summary descriptive statistics and 
analytical studies in support of the function for which the records are 
collected and maintained, or for related personnel management functions 
or manpower studies and may also be utilized to respond to 
investigative or legal requests for statistical information (without 
personal identification of individuals).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper form.
    Retrievability. Records can be retrieved by the individual's name.
    Access Controls. Access to records is limited to those whose 
official duties require it. Records are secured by lock and key.
    Retention and disposal. All records are retained for four years 
after resolution of the case.

System manager and address:
    EEO Programs Director, Office of the Staff Director for Management, 
Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

[[Page 24992]]

Record source categories:
    Information is provided by the individual to whom the record 
pertains, Board employees, testimonies of witnesses, official documents 
relating to the appeal, grievance, or complaints, and correspondence 
from organizations or persons.

Exemptions claimed for the system:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
BGFRS-6

System name:
    FRB--Disciplinary and Adverse Action Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

Categories of individuals covered by the system:
    Past and present Board employees (including special employees) who 
were or are involved in a disciplinary or adverse action.

Categories of records in the system:
    This system contains records and documents on the processing of 
adverse actions and disciplinary actions. The following categories of 
records are maintained in this system: Copies of the notice of proposed 
action, materials relied on by the Board to support the reasons in the 
notice, replies by the employee, statements of witnesses, hearing 
notices, record of hearings, reports, appeals and related documents, 
Board decisions, and records related to the Personnel Placement 
Program.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248).

Purpose(s):
    These records are collected and maintained to assist the Board in 
administering its personnel functions, and to maintain a record of 
proceedings in a disciplinary or adverse action.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, and I apply to this 
system. Records may also be used:
    1. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and 
identify the type of information requested), when necessary to obtain 
information relevant to a Board decision to hire or retain an employee, 
issue a security clearance, conduct a security or suitability 
investigation of an individual, classify jobs, let a contract, or issue 
a license, grant, or other benefit;
    2. In producing summary descriptive statistics and analytical 
studies to support the function for which the records are collected and 
maintained, or for related work force studies (While published 
statistics and studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference.);
    3. To provide an official of another federal agency information he 
or she needs to know in the performance of his or her official duties 
or reconciling or reconstructing data files, in support of the 
functions for which the records were collected and maintained; and
    4. To disclose information to the Department of Labor, Department 
of Veterans Administration, Social Security Administration, Department 
of Defense, a Federal Reserve Bank, or any other federal agencies that 
have special civilian employee retirement programs; or to a national, 
state, county, municipal, or other publicly recognized charitable or 
income security, administration agency (e.g., state unemployment 
compensations agencies), when necessary to adjudicate a claim under the 
retirement, insurance, unemployment, or health benefits programs of the 
Board, a Federal Reserve Bank, or any agency cited above, or to an 
agency to conduct an analytical study or audit of benefits being paid 
under such programs.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper and electronic form.
    Retrievability. Records can be retrieved by the names of the 
individuals on whom they are maintained.
    Safeguards. Access to records is limited to those whose official 
duties require it. Paper records are secured by lock and key and 
electronic records are password protected.
    Retention and disposal. Records are maintained for seven years 
after the case is closed.

System manager(s) and address:
    Manager, Staffing, ER and Clearances, Management Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue, NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual to whom the record 
pertains; Board officials; affidavits or statements from employees; 
testimonies of witnesses; official documents relating to an action, 
appeal, grievance, or complaint; and correspondence from specific 
organizations or persons.

Exemptions claimed for the system:
    None.
BGFRS-7

System name:
    FRB--Payroll and Leave Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

[[Page 24993]]

Categories of individuals covered by the system:
    Past and present employees and members of the Board.

Categories of records in the system:
    Payroll records, including pay statements; requests for deductions; 
tax and Social Security withholdings; Board retirement deductions; any 
voluntary withholdings; tax forms; W-2 forms; overtime requests; leave 
data; worker's compensation data; leave records, including compensatory 
time, and codes indicating reasons for taking leave, such as family 
illness, or military leave.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248), and Executive Order 9397.

Purpose(s):
    These records are collected and maintained by the Board for 
payroll, attendance, leave, insurance, tax, retirement, budget, and 
cost-accounting programs, and to facilitate compliance with statutory 
requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, and I apply to this 
system. Records may also be used:
    1. To disclose information to the Office of Child Support 
Enforcement of the United States Department of Health and Human 
Services, for use in locating individuals, verifying Social Security 
Numbers, and identifying their income sources to establish paternity, 
establishing and modifying orders of child support, identifying sources 
of income, and for other child support enforcement actions;
    2. To disclose information appropriate federal and state agencies 
to provide required reports including data on unemployment insurance;
    3. To disclose information to the Social Security Administration to 
report FICA deductions;
    4. To disclose information to charitable institutions to report 
contributions;
    5. To disclose information to the Internal Revenue Service and to 
state, local, tribal, and territorial governments for tax purposes;
    6. To disclose information to the Office of Personnel Management in 
connection with programs administered by that office;
    7. To disclose information to an employee, agent, contractor, or 
administrator of any Board, Federal Reserve System, or federal 
government employee benefit or savings plan, any information necessary 
to carry out any function authorized under such plan, or to carry out 
the coordination or audit of such plan;
    8. To disclose information to officials of labor organizations 
recognized under applicable law, regulation, or policy when relevant 
and necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions;
    9. To disclose information to a federal agency for the purpose of 
collecting a debt owed the federal government through administrative or 
salary offset or the offset of tax refunds;
    10. To disclose relevant information to other federal agencies 
conducting computer matching programs to eliminate fraud and abuse and 
to detect unauthorized overpayments made to individuals; and
    11. To disclose information to verify for an entity preparing to 
make a mortgage or other loan to an employee the individual's 
employment status and salary, at the request of the individual.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
    Storage. Records are stored in paper form and electronic form.
    Retrievability. Records can be retrieved by name, social security 
number, or employee identification number.
    Access Controls. Access to records is limited to those whose 
official duties require it. Paper records are secured by lock and key 
and electronic records are password protected.
    Retention and disposal. All records are retained for the 
appropriate period which ranges from one year from the date of annual 
audit or when six years old (whichever is sooner) to sixty-five years 
after separation or transfer of the employee.

System manager and address:
    Manager, Payroll, Compensation and Benefits, Management Division, 
Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.

Notification procedures:
    An individual desiring to learn of the existence of, or to gain 
access to, his or her record in this system of records shall submit a 
request in writing to the Secretary of the Board, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual or his or her supervisor 
on internal personnel forms, federal, state, and local tax forms, 
employee authorizations and directive forms, insurance forms, leave and 
overtime reports, and federal and state garnishment forms.

Exemptions claimed for the system:
    None.
BGFRS-8

System name:
    FRB--Travel Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue, NW., Washington, DC 20551.
    Some information, including travel and lodging reservations by 
employees and individuals who are provided travel by the Board, is 
collected and maintained, on behalf of the Board, by SatoTravel 
Services at 4601 N. Fairfax Drive, Suite 170, Arlington, VA 22203.

Categories of individuals covered by the system:
    Past and present Board employees, and authorized individuals who 
are provided travel by the Board.

Categories of records in the system:
    Travel Authorization forms and supporting documentation; Travel 
Expense Statements and supporting documentation; applications for the 
government travel card; periodic reports

[[Page 24994]]

from the card issuer regarding use of the government travel cards; 
records regarding Board reimbursement of travel expenses; and records 
regarding reservations for transportation and lodging sent to the 
Board's Travel Office. Records maintained by the government travel card 
issuer are covered by the government-wide system of records, Travel 
Charge Card Program (GSA/GOVT-3).

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248), and Executive Order 9397.

Purpose(s):
    These records are collected and maintained to provide a travel 
management process that covers official travel for the Board and 
provides for tracking and appropriate rei