Privacy Act of 1974; System of Records, 23445-23447 [E8-9386]

Download as PDF Federal Register / Vol. 73, No. 84 / Wednesday, April 30, 2008 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Name; rank or rate; dependency status; Social Security Number (SSN); designation; date of rank; date reported; rotation date; educational level; lineal number; location of assignments; preference of assignment, biographical information, and orders. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURES: STORAGE: Delete entry and replace with ‘‘Paper and computerized records.’’ * * * * * CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘All information is maintained in locked file cabinets or locked archives. Computer systems are password protected and accessible to only individuals with a need to know.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. Written requests must be signed and include full name, Social Security Number and military duty status. At the time of a personal visit, the requester must provide proof of identity containing the requester’s signature.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. Written requests must be signed and include full name, Social Security Number and military duty status. At the time of a personal visit, the requester must provide proof of identity containing the requester’s signature.’’ * * * * * RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Defense Manpower Data Center; Navy Personnel Command; the individual; and the individual’s supervisor.’’ * * * * * SYSTEM NAME: rwilkins on PROD1PC63 with NOTICES 10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN). PURPOSE(S): To assist officials and employees of the Navy Exchange Service Command in the management, supervision, and administration of its personnel. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: Paper and computerized records. RETRIEVABILITY: Name and Social Security Number (SSN). Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. Written requests must be signed and include full name, Social Security Number (SSN) and military duty status. At the time of a personal visit, the requester must provide proof of identity containing the requester’s signature. CONTESTING RECORD PROCEDURES: The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Defense Manpower Data Center; Navy Personnel Command; the individual; and the individual’s supervisor. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–9385 Filed 4–29–08; 8:45 am] BILLING CODE 5001–06–P SAFEGUARDS: All information is maintained in locked file cabinets or locked archives. Computer systems are password protected and accessible to only individuals with a need to know. RETENTION AND DISPOSAL: Destroyed three years following an individual’s discharge/retirement from the Navy. DEPARTMENT OF DEFENSE Department of the Navy [Docket ID: USN–2008–0032] Privacy Act of 1974; System of Records SYSTEM MANAGER(S) AND ADDRESS: N01070–7 NEXCOM Military Personnel Information System. SYSTEM LOCATION: Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. VerDate Aug<31>2005 NOTIFICATION PROCEDURE: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. Written requests must be signed and include full name, Social Security Number (SSN) and military duty status. At the time of a personal visit, the requester must provide proof of identity containing the requester’s signature. Present and past military officers and key enlisted personnel assigned to the Navy Exchange System. SAFEGUARDS: 23445 19:14 Apr 29, 2008 Jkt 214001 Department of the Navy, DoD. Notice to Amend a System of Records. Policy Official: Commander, Navy Exchange System, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452– 5724. Record Holder: Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452– 5724. SUMMARY: The Department of the Navy is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on May PO 00000 Frm 00042 Fmt 4703 Sfmt 4703 AGENCY: ACTION: E:\FR\FM\30APN1.SGM 30APN1 23446 Federal Register / Vol. 73, No. 84 / Wednesday, April 30, 2008 / Notices 30, 2008 unless comments are received which result in a contrary determination. Send comments to the Department of the Navy, PA/FOIA Policy Branch, Chief of Naval Operations (DNS–36), 2000 Navy Pentagon, Washington, DC 20350–2000. FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685–6545. SUPPLEMENTARY INFORMATION: The Department of the Navy systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: Dated: April 23, 2008. Patricia Toppings, OSD Federal Register Liaison Officer, Department of Defense. Delete entry and replace with ‘‘The individual and layaway sales records.’’ * * * * * N04066–3 NEXCOM Layaway Sales Records. SYSTEM LOCATION: Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724 (for all Navy exchanges). * * * At beginning of entry, add ‘‘NEXCOM’’. * * * * * POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Delete entry and replace with ‘‘Paper and electronic records/databases.’’ * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Supervised office spaces and computers are accessible only to authorized personnel. All information is maintained in locked file cabinets or locked archives. Computer systems are password protected.’’ * * * * * NOTIFICATION PROCEDURE: In paragraph 2, after ‘‘provide’’ add ‘‘a signed request that includes their’’ VerDate Aug<31>2005 17:09 Apr 29, 2008 Jkt 214001 Paid in full layaway records are maintained in an electronic journal for a period of one year and then destroyed. Paper records are destroyed after two years. Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. RECORD HOLDER: Patrons of Navy exchanges who buy goods on layaway. CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE: Layaway tickets and layaway patron lists to include individual’s name and activity where layaway sales were transacted. Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452– 5724. In the initial inquiry, the requester must provide full name, activity where layaway sales were transacted, and be signed. A list of other offices the requester may visit will be provided after initial contact at the office listed above. At the time of personal visit, requesters must provide proof of identity containing the requester’s signature. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEM NAME: RETENTION AND DISPOSAL: Director, Operations Group, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. Individual record holders within the central system may be contacted through the central system record holder. To record the selection of layaway merchandise, record payments, verify merchandise pick up and as a management tool to perform sales audits. CHANGES: maintained in locked file cabinets or locked archives. Computer systems are password protected. SYSTEM MANAGER(S) AND ADDRESS: SYSTEM NAME: PURPOSE(S): Layaway Sales Records (September 25, 2006, 71 FR 55776). rwilkins on PROD1PC63 with NOTICES RECORD SOURCE CATEGORIES: 10 U.S.C. 5013, Secretary of the Navy. SYSTEM NAME: * In paragraph 2, after ‘‘provide’’ add ‘‘a signed request that includes their’’ * * * * * AUTHORITY FOR MAINTENANCE OF THE SYSTEM: N04066–3 * RECORD ACCESS PROCEDURES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: Paper and electronic records/ databases. RETRIEVABILITY: Name and address. Supervised office spaces and computers are accessible only to authorized personnel. All information is Frm 00043 Fmt 4703 Individuals seeking access to records about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452–5724. The requester must provide full name, activity where layaway sales were transacted and be signed. A list of other offices the requester may visit will be provided after initial contact at the office listed above. At the time of personal visit, requesters must provide proof of identity containing the requester’s signature. CONTESTING RECORD PROCEDURES: SAFEGUARDS: PO 00000 RECORD ACCESS PROCEDURES: Sfmt 4703 The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy E:\FR\FM\30APN1.SGM 30APN1 Federal Register / Vol. 73, No. 84 / Wednesday, April 30, 2008 / Notices Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Dated: April 24, 2008. Patricia Toppings, OSD Federal Register Liaison Officer, Department of Defense. N01752–2 The individual and layaway sales records. SYSTEM NAME: Transitional Compensation for Abused Dependents. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–9386 Filed 4–29–08; 8:45 am] CHANGES: BILLING CODE 5001–06–P Delete entry and replace ‘‘N01752–2’’ with ‘‘NM01752–2’’. DEPARTMENT OF DEFENSE SYSTEM NAME: Department of the Navy Delete entry and replace with ‘‘DON Transitional Compensation for Abused Dependents.’’ [Docket ID: USN–2008–0038] SYSTEM LOCATION: Privacy Act of 1974; System of Records Delete entry and replace with ‘‘Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055–6500. Commandant of the Marine Corps, Headquarters, United States Marine Corps, Manpower and Reserve Affairs (MR), Prevention and Intervention Counseling Services (MRRO), 3280 Russell Road, Quantico, VA 22134– 5103.’’ * * * * * Department of the Navy, DoD. ACTION: Notice To Alter a System of Records. AGENCY: SUMMARY: The Department of the Navy proposes to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. This proposed action will be effective without further notice on May 30, 2008 unless comments are received which result in a contrary determination. DATES: Send comments to the Department of the Navy, PA/FOIA Policy Branch, Chief of Naval Operations (DNS–36), 2000 Navy Pentagon, Washington, DC 20350–2000. FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685–325–6545. SUPPLEMENTARY INFORMATION: The Department of the Navy’s systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted on April 23, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). rwilkins on PROD1PC63 with NOTICES ADDRESSES: VerDate Aug<31>2005 19:14 Apr 29, 2008 Jkt 214001 CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘DD Form 2698, Application for Transitional Compensation; payment schedule; case processing record; direct-deposit form; annual certification form; acknowledgment of actions form; and correspondence to and from the Defense Finance and Accounting Service (DFAS).’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C. Sections 801–940, 860(c), 1059, 1077, and 1408(b); 38 U.S.C. 1311 and 1313; DoD Instruction 1342.24, Transitional Compensation for Abused Dependents and E.O. 9397 (SSN).’’ * * * * * STORAGE: Delete entry and replace with ‘‘Paper records and networked databases.’’ * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by PO 00000 Frm 00044 Fmt 4703 Sfmt 4703 23447 locked terminals and rooms, guards, personnel screening or visitor registers.’’ RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Records are retained for three years and then destroyed.’’ SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055–6500. Commandant of the Marine Corps, Headquarters, United States Marine Corps, Manpower and Reserve Affairs (MR), Prevention and Intervention Counseling Services (MRRO), 3280 Russell Road, Quantico, VA 22134– 5103.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Navy: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055–6500. Marine Corps: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, U.S. Marine Corps ARAD, FOIA/PA USMC, 2 Navy Annex, Room 3134, Washington, DC 20380–1775. Requests should contain full name, Social Security Number (SSN) of the individual and be signed.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Navy: Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055–6500. Marine Corps: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, U.S. Marine Corps ARAD, FOIA/PA USMC, 2 Navy Annex, Room 3134, Washington, DC 20380–1775. Requests should contain full name, Social Security Number (SSN) of the individual and be signed.’’ * * * * * RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Individual and military personnel record file.’’ * * * * * E:\FR\FM\30APN1.SGM 30APN1

Agencies

[Federal Register Volume 73, Number 84 (Wednesday, April 30, 2008)]
[Notices]
[Pages 23445-23447]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-9386]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2008-0032]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May

[[Page 23446]]

30, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 23, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
N04066-3

System name:
    Layaway Sales Records (September 25, 2006, 71 FR 55776).

Changes:
* * * * *

System name:
    At beginning of entry, add ``NEXCOM''.
* * * * *

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper and electronic records/
databases.''
* * * * *

Safeguards:
    Delete entry and replace with ``Supervised office spaces and 
computers are accessible only to authorized personnel. All information 
is maintained in locked file cabinets or locked archives. Computer 
systems are password protected.''
* * * * *

Notification procedure:
    In paragraph 2, after ``provide'' add ``a signed request that 
includes their''

Record access procedures:
    In paragraph 2, after ``provide'' add ``a signed request that 
includes their''
* * * * *

Record source categories:
    Delete entry and replace with ``The individual and layaway sales 
records.''
* * * * *
N04066-3

System name:
    NEXCOM Layaway Sales Records.

System location:
    Navy Exchange Service Command, 3280 Virginia Beach Boulevard, 
Virginia Beach, VA 23452-5724 (for all Navy exchanges).

Categories of individuals covered by the system:
    Patrons of Navy exchanges who buy goods on layaway.

Categories of records in the system:
    Layaway tickets and layaway patron lists to include individual's 
name and activity where layaway sales were transacted.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy.

Purpose(s):
    To record the selection of layaway merchandise, record payments, 
verify merchandise pick up and as a management tool to perform sales 
audits.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper and electronic records/databases.

Retrievability:
    Name and address.

Safeguards:
    Supervised office spaces and computers are accessible only to 
authorized personnel. All information is maintained in locked file 
cabinets or locked archives. Computer systems are password protected.

Retention and disposal:
    Paid in full layaway records are maintained in an electronic 
journal for a period of one year and then destroyed. Paper records are 
destroyed after two years.

System manager(s) and address:
    Policy Official: Commander, Navy Exchange Service Command, 3280 
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Record Holder:
    Director, Operations Group, Navy Exchange Service Command, 3280 
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724. Individual 
record holders within the central system may be contacted through the 
central system record holder.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commander, Navy Exchange Service Command, 3280 Virginia Beach 
Boulevard, Virginia Beach, VA 23452-5724.
    In the initial inquiry, the requester must provide full name, 
activity where layaway sales were transacted, and be signed.
    A list of other offices the requester may visit will be provided 
after initial contact at the office listed above.
    At the time of personal visit, requesters must provide proof of 
identity containing the requester's signature.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Commander, Navy Exchange Service 
Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
    The requester must provide full name, activity where layaway sales 
were transacted and be signed.
    A list of other offices the requester may visit will be provided 
after initial contact at the office listed above.
    At the time of personal visit, requesters must provide proof of 
identity containing the requester's signature.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy

[[Page 23447]]

Instruction 5211.5; 32 CFR part 701; or may be obtained from the system 
manager.

Record source categories:
    The individual and layaway sales records.

Exemptions claimed for the system:
    None.
 [FR Doc. E8-9386 Filed 4-29-08; 8:45 am]
BILLING CODE 5001-06-P