Statement of Organization, Functions and Delegations of Authority, 22961-22964 [E8-9201]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Health Resources and Services Administration

[Federal Register Volume 73, Number 82 (Monday, April 28, 2008)]
[Notices]
[Pages 22961-22964]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-9201]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration


Statement of Organization, Functions and Delegations of Authority

    This notice amends Part R of the Statement of Organization, 
Functions and Delegations of Authority of the Department of Health and 
Human Services (HHS), Health Resources and Services Administration 
(HRSA) (60 FR 56605, as amended November 6, 1995; as last amended at 73 
FR 12742-12744 dated March 10, 2008).
    This notice reflects organizational changes in the Health Resources 
and Services Administration. Specifically, this notice moves the Office 
of Management (RS) under the Immediate

[[Page 22962]]

Office of the Administrator (RA) and transfers the Division of 
Procurement Management (RS4) from the Office of Management (RS) to the 
Office of Financial Management (RB). The notice also creates the Office 
of Commissioned Corps Affairs (RAH2) within the Office of International 
Health Affairs (RAH).

Chapter RA--Office of the Administrator

Section RA-10, Organization

    Delete in its entirety and replace with the following:
    The Office of the Administrator (RA) is headed by the 
Administrator, Health Resources and Services Administration, who 
reports directly to the Secretary. The OA includes the following 
components:
    (1) Immediate Office of the Administrator (RA);
    (2) Office of Equal Opportunity and Civil Rights (RA2);
    (3) Office of Planning and Evaluation (RA5);
    (4) Office of Communications (RA6);
    (5) Office of Minority Health and Health Disparities (RA9);
    (6) Office of Legislation (RAE);
    (7) Office of Information Technology (RAG);
    (8) Office of International Health Affairs (RAH); and
    (9) Office of Management (RAM).

Section RA-20, Functions

    (1) Delete the functional statement for the Division of Procurement 
Management (RS4) and transfer the function to the Office of Financial 
Management (RB); (2) delete the functional statement for the Office of 
International Health Affairs and replace in its entirety; and (3) 
delete the functional statement for the Office of Management (RS) and 
replace in its entirety.

Office of International Health Affairs (RAH)

    (1) Provides leadership, coordination, and advancement of 
international health activities relating to health care services for 
vulnerable and at-risk populations and for training programs for health 
professionals; (2) provides leadership within HRSA for the support for 
international health and coordinates policy development with the Office 
of Global Health Affairs (OGHA) and other Departmental agencies; (3) 
serves as a focal point within HRSA for the implementation of the 
Secretary's vision for a transformed commissioned corps and will ensure 
that HRSA's current and future force is better-equipped to meet the 
public health needs and necessities for the future; and (4) oversees 
the day-to-day management and administration of HRSA's commissioned 
corps activities.

Office of Commissioned Corps Affairs (RAH2)

    The Office carries out the following functions to the extent 
authorized by laws within the authority of HRSA. Specifically, the 
OCCA: (1) Oversees the day-to-day management and administration of 
HRSA's commissioned corps operational functions; (2) ensures HRSA's 
commissioned corps is ready to respond to public health challenges and 
emergencies identified by the Secretary; (3) in conjunction with the 
Office of Force Readiness and Deployment, ensures the readiness and 
deployment capability of officers assigned to HRSA; (4) in partnership 
with the Office of the Surgeon General (OSG), Office of Commissioned 
Corps Force Management (OCCFM), and the Office of Commissioned Corps 
Operations (OCCO) serves on inter-agency work groups and on government 
and non-government work groups and programs designed to further the 
goals of transformation; and (5) advises the HRSA Administrator on 
strategies to maximize the participation of the Agency and its 
components in transformation programs and activities.

Office of Management (RAM)

    Provides Agency-wide leadership, program direction, and 
coordination to all phases of administrative management. Specifically, 
the Office of Management: (1) Provides management expertise and staff 
advice and support to the Administrator in program and policy 
formulation and execution; (2) provides administrative management 
services including human resources, procurement, property, space 
planning, safety, physical security, and general administrative 
services; (3) conducts Agency-wide workforce analysis studies and 
surveys; (4) plans, directs, and coordinates the Agency's activities in 
the areas of human resources management, including labor relations, 
personnel security, performance and alternative dispute resolution; (5) 
coordinates the development of policy and regulations; (6) oversees the 
development of annual operating objectives and coordinates HRSA work 
planning and appraisals; (7) directs and coordinates the Agency's 
organization, functions and delegations of authority programs; (8) 
manages the Continuity of Operations (COOP) program for the Offices 
supported by the Office of Management; (9) administers the Agency's 
Executive Secretariat and committee management functions; (10) provides 
staff support to the Agency Chief Travel Official; and (11) provides 
staff support to the Deputy Ethics Counselor.

Division of Management Services (RAM1)

    (1) Provides administrative management services including 
procurement, property, space planning, safety, physical security, and 
general administrative services; (2) ensures implementation of 
statutes, Executive Orders, and regulations related to official travel, 
transportation, and relocation; (3) provides oversight for the HRSA 
travel management program involving use of travel management services/
systems, passenger transportation, and travel charge cards; (4) 
provides planning, management and oversight of all interior design 
projects, move services and furniture requirements; (5) develops space 
and furniture standards and related policies; (6) provides analysis of 
office space requirements required in supporting decisions relating to 
the acquisition of commercial leases and manages the furniture 
inventory; (7) provides advice, counsel, direction, and support to 
employees to fulfill the Agency's primary safety responsibility of 
providing a workplace free from recognizable safety and health 
concerns; (8) manages, controls, and/or coordinates all matters 
relating to mail management within HRSA, including developing and 
implementing procedures for the receipt, delivery, collection, and 
dispatch of mail; (9) maintains overall responsibility for the HRSA 
Forms Management Program that includes establishing internal controls 
to assure conformity with Departmental policies and standards, 
including adequate systems for reviewing, clearing, costing, storing 
and controlling forms; and (10) manages the Continuity of Operations 
(COOP) program for the Offices supported by the Office of Management.

Division of Workforce Management (RAM2)

    (1) Conducts Agency-wide workforce analysis studies and surveys; 
(2) develops comprehensive workforce strategies that meet the 
requirements of the President's Management Agenda, programmatic needs 
of HRSA, and the governance and management needs of HRSA leadership; 
(3) evaluates employee development practices to develop and enhance 
strategies to ensure HRSA retains a cadre of public health 
professionals and reduces risks associated with turnover in mission

[[Page 22963]]

critical positions; (4) provides advice and guidance for the 
establishment or modification of organization structures, functions, 
and delegations of authority; (5) manages ethics and personnel security 
programs; (6) administers the Agency's performance management programs, 
including the SES Performance Review Board; (7) manages quality of work 
life, flexiplace, and incentive and honor awards programs; (8) 
coordinates with the service provider the provision of human resources 
management, working with the service provider to communicate human 
resources requirements and monitor the provider's performance; (9) 
directs and serves as a focal point for the Agency's intern and 
mentoring programs; (10) manages the Alternative Dispute Resolution 
Program; and (11) provides support and guidance on human resources 
issues for the Offices supported by the Office of Management.

Division of Policy Review and Coordination (RAM3)

    (1) Advises the Administrator and other key Agency officials on 
cross-cutting policy issues and assists in the identification and 
resolution of cross-cutting policy issues and problems; (2) establishes 
and maintains tracking systems that provide Agency-wide coordination 
and clearance of policies, regulations and guidelines; (3) plans, 
organizes and directs the Agency's Executive Secretariat with primary 
responsibility for preparation and management of written 
correspondence; (4) arranges briefings for Department officials on 
critical policy issues and oversees the development of necessary 
briefing documents; (5) administers administrative early alert system 
for the Agency to assure senior Agency officials are informed about 
administrative actions and opportunities; (6) coordinates the 
preparation of proposed rules and regulations relating to Agency 
programs and coordinates Agency review and comment on other Department 
regulations and policy directives that may affect the Agency's 
programs; (7) manages and maintains a records management program for 
the Agency; (8) oversees and coordinates the Agency's committee 
management activities; (9) coordinates the review and publication of 
Federal Register Notices; (10) provides advice and guidance for the 
establishment or modification of administrative delegations of 
authority; (11) contributes to the analysis, development and 
implementation of Agency-wide administrative policies through 
coordination with relevant Agency program components and other related 
sources; and (12) provides advice and guidance for the establishment or 
modification of program delegations of authority.

Section RA-30, Delegations of Authority

    All delegations of authority and re-delegations of authority made 
to HRSA officials that were in effect immediately prior to this 
reorganization, and that are consistent with this reorganization, shall 
continue in effect pending further re-delegation.

Chapter RB--Office of Financial Management

Section RB-10, Organization

    Delete in its entirety and replace with the following:
    The Office of Financial Management (RB) is headed by the Chief 
Financial Officer who reports directly to the Administrator, Health 
Resources and Services Administration. The Office of Financial 
Management includes the following components:
    (1) Office of the Chief Financial Officer (RB);
    (2) Division of Budget (RB1);
    (3) Division of Financial Policy and Controls (RB2); and
    (4) Division of Procurement Management (RB3).

Section RB-20, Functions

    Delete the functional statement for the Office of Financial 
Management and replace in its entirety.

Office of the Chief Financial Officer (RB)

    (1) Provides leadership and coordination in the development and 
administration of the Health Resources and Services Administration's 
(HRSA) financial management policies; (2) develops budget submissions 
for HRSA; (3) collaborates with the HRSA Office of the Administrator 
(OA) in the development and implementation of long-range program and 
financing plans; (4) participates in budget reviews and hearings; (5) 
manages HRSA's system of internal budgetary planning and control of 
funds; (6) develops and implements HRSA-wide budgetary, financial 
systems and procedures; (7) conducts HRSA-wide FTE tracking; (8) 
prepares all applicable financial reports; (9) analyzes data and makes 
recommendations to assure effective safeguards are in place to prevent 
fraud, waste and abuse; (10) identifies or conducts special financial 
management training programs for OCFO and HRSA staff components; (11) 
plans, directs, and coordinates the Agency's activities in the areas of 
procurement management; (12) plans, directs and coordinates the 
Agency's competitive sourcing program; (13) manages the intra- and 
interagency agreements process; and (14) maintains liaison with the 
Department of Health and Human Services (HHS), Office of Management and 
Budget, Appropriations Committees, and other Government organizations 
on financial management matters.

Division of Budget (RB1)

    (1) Reviews funds control measures to assure that no program, 
project or activity of HRSA obligates or disburses funds in excess of 
appropriations or obligates funds in violation of authorized purposes; 
(2) provides advice and assistance to senior HRSA management to verify 
the accuracy, validity, and technical treatment of budgetary data in 
forms, schedules, and reports, or the legality and propriety of using 
funds for specific purposes; (3) maintains primary liaison to expedite 
the flow of financial management work and materials within the Agency 
and/or between Agency components and HHS, OMB, and congressional staff; 
(4) provides overall financial-based analyses and fiduciary review for 
senior HRSA management in order to assure appropriate workforce 
planning, funds control guidance, and analytical technical assistance 
in all phases of the budgetary process; and (5) develops the long-range 
program and financial plan for the Agency in collaboration with the 
Office of Planning and Evaluation, and other administrative Agency 
components.

Division of Financial Policy and Controls (RB2)

    (1) Provides leadership to define the control environment with 
senior HRSA management to perform risk assessments identifying the most 
significant areas necessary for internal control placements; (2) 
maintains overall responsibility for policies, procedures, monitoring 
of internal controls and systems related to payment and disbursement 
activities; (3) coordinates the development and improvement of HRSA's 
financial systems with the UFMS; (4) samples obligation documents and 
payment requests from a variety of private sector and Government 
sources to determine the validity and legality of the requests; (5) 
compiles and submits a variety of cash management and travel reports 
required by the Department of the Treasury and various other outside 
agencies; (6) serves as liaison with all HRSA Bureau/Office components 
and outside customers to provide financial information, resolve 
problems, and

[[Page 22964]]

provide information on payment and disbursement issues; (7) analyzes 
internal reports to provide management information on special interest 
topics; (8) develops needs assessment for financial management training 
based on Government-Wide and HHS standards; and (9) assures Treasury 
requirements and OMB suggestions for best practices are implemented in 
training plan for Agency-wide use.

Division of Procurement Management (RB3)

    (1) Provides leadership in the planning, development, and 
implementation of policies and procedures for contracts; (2) exercises 
the sole responsibility within HRSA for the award and management of 
contracts; (3) provides advice and consultation of interpretation and 
application of the Department of Health and Human Services policies and 
procedures governing contracts management; (4) develops operating 
procedures and policies for the Agency's contracts programs; (5) 
establishes standards and guides for and evaluates contracts operations 
throughout the Agency; (6) coordinates the Agency's positions and 
actions with respect to the audit of contracts; (7) maintains liaison 
directly with or through Agency Bureaus or Offices with contractors, 
other organizations, and various components of the Department; and (8) 
provides leadership, guidance, and advice on the promotion of the 
activities in HRSA relating to procurement and material management 
governed by the Small Business Act of 1958, Executive Order 11625, and 
other statutes and national policy directives for augmenting the role 
of private industry, and small and minority businesses as sources of 
supply to the Government and Government contractors.

Section RB-30, Delegations of Authority

    All delegations of authority and re-delegations of authority made 
to HRSA officials that were in effect immediately prior to this 
reorganization, and that are consistent with this reorganization, shall 
continue in effect pending further re-delegation.
    This reorganization is effective upon the date of signature.

    Dated: April 18, 2008.
Elizabeth M. Duke,
Administrator.
 [FR Doc. E8-9201 Filed 4-25-08; 8:45 am]
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