Privacy Act of 1974; Notice of Updated Systems of Records, 22411-22412 [E8-8932]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22411-22412]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8932]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PPFM-1

SYSTEM NAME:
    Disbursement and Accounts Payable Files.

[[Page 22412]]

SYSTEM LOCATION:
    System records are located in GSA's finance centers and other 
locations as follows:
     Heartland Finance Center, 1500 East Bannister Road, Kansas 
City, MO 64131.
     Greater Southwest Finance Center, 819 Taylor Street, Fort 
Worth, TX 76102.
     Office of the Chief Financial Officer, 1800 F Street, NW., 
Washington, DC 20405.
     Service and Staff Offices throughout GSA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    GSA employees; contractors and contractual or appointed experts and 
consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system provides for reporting each account's status. Records 
may include but are not limited to name, address, telephone number, 
vendor identification number, banking information and Social Security 
number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3501 et seq.; 40 U.S.C. 311; 5 U.S.C. 3109.

PURPOSE:
    To assemble in one system disbursement and accounts payable records 
to GSA employees, contractors and other experts and consultants 
procured by contract or by appointment.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSE FOR USING THE SYSTEM:
    To the extent necessary, the records are available outside GSA to 
monitor and document adverse action proceedings and to advise on credit 
inquiries. The following routine uses also apply:
    a. In a legal proceeding, where pertinent, to which GSA is a party 
before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To the Office of Management and Budget in connection with 
reviewing private relief legislation at any stage of the coordination 
and clearance process.
    i. To the Department of Treasury and/or banking institutions so 
that payments may be made by electronic funds transfer (EFT).
    j. To the Department of Treasury so claims can be collected through 
cross servicing, Treasury Offset Program or the Centralized Salary 
Offset Program.
    k. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's effort to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are maintained in file folders and/or boxes and 
stored in filing cabinets or file room until archived at NARA, or in 
electronic form in computers.

RETRIEVABILITY:
    Records are retrieved by name or by identifying number.

SAFEGUARDS:
    Records are stored in guarded buildings and/or in areas controlled 
by authorized personnel. Computer files are protected by the use of 
passwords and other appropriate security measures.

RETENTION AND DISPOSAL:
    Disposition of records is in accordance with the Handbook, GSA 
Records Maintenance and Disposition System (CIO P 1820.1).

SYSTEM MANAGER AND ADDRESS:
    Deputy Chief Financial Officer, Office of Financial Policy and 
Operations, General Services Administration, 1800 F Street, NW., 
Washington, DC 20405.

NOTIFICATION PROCEDURE:
    Individuals may obtain information about whether they are part of 
this system of records from the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Requests to access records should be directed to the system manager 
at the above address. Inquiries should provide, as appropriate, full 
name, Social Security number, vendor number, address, telephone number, 
and the dates and transactions giving rise to the record. For 
identification requirements, refer to the agency regulations in 41 CFR 
part 105-64.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to records, and for contesting the contents 
and appealing initial determinations are provided in 41 CFR part 105-
64.

RECORD SOURCE CATEGORIES:
    The individuals themselves, employees, other agencies, management 
officials, and non-Federal sources such as private firms.

 [FR Doc. E8-8932 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P