Privacy Act of 1974; Notice of Updated Systems of Records, 22410-22411 [E8-8930]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22410-22411]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8930]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: Telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PPFM-3

SYSTEM NAME:
    Travel System.

SYSTEM LOCATION:
    The system of records is located in the General Services 
Administration (GSA) Central Office, service and staff offices and 
administrative offices throughout GSA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    GSA current and former employees and travelers of commissions, 
committees, and small agencies serviced by GSA, including persons other 
than full-time employees authorized to travel on Government business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system provides control over the expenditure of funds for 
travel, relocation, and related expenses. Therefore, provisions are 
made to authorize travel and relocation, provide and account for 
advances, and to pay for travel and relocation costs. The system 
contains records that may include, but are not limited to, name, Social 
Security Number, date of birth, residence address, dependents' names 
and ages, duty stations, itinerary and credit data in the form of 
credit scores (examples of credit scores are FICO, an acronym for Fair 
Isaac Corporation, a Beacon score, etc.) or commercial and agency 
investigative reports showing debtors' assets, liabilities, income, 
expenses, bankruptcy petitions, history of wage garnishments, 
repossessed property, tax liens, legal judgments on debts owed, and 
financial delinquencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 5701-5709, 5 U.S.C. 5721-5739, and Section 639 of the 
Consolidated Appropriations Act, 2005 (Pub. L. 108-447).

PURPOSE:
    To assemble in one system information supporting the day-to-day 
operating needs associated with managing the GSA travel and relocation 
programs. The system includes an automated information system and 
supporting documents.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSE FOR USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors to conduct official duties associated with the 
management and operation of the travel and relocation program. 
Information from this system also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance,

[[Page 22411]]

complaint, or appeal filed by an individual who is the subject of the 
record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To the Office of Management and Budget in connection with 
reviewing private relief legislation at any stage of the coordination 
and clearance process.
    i. To banking institutions so that travelers may receive travel 
reimbursements by electronic funds transfer (EFT).
    j. To the Department of the Treasury regarding overseas travel 
allowances that are excluded from taxable income, so that reports can 
be compiled and submitted to the Congress.
    k. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in file folders and/or boxes and stored in 
cabinets or file room until archived at NARA; magnetic tapes and cards 
are stored in cabinets and storage libraries; and computer records are 
stored within computers and attached equipment or other electronic 
media.

RETRIEVABILITY:
    Paper records are filed by name or by identifying number.
    Electronic records are retrievable by name, vendor number (an 
identifier assigned by GSA to all payees, including companies and 
individuals), or Social Security Number.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

DISPOSAL:
    The agency disposes of the records as described in the HB, GSA 
Records Maintenance and Disposition System (CIO P 1820.1).

SYSTEM MANAGER AND ADDRESS:
    Director, Financial Initiative Division (BCD), Office of Financial 
Policy and Operations, Office of the Chief Financial Officer, General 
Services Administration, 1800 F Street, NW., Washington DC, 20405.

NOTIFICATION PROCEDURE:
    Employees may obtain information about whether they are a part of 
this system of records from the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published at 41 CFR Part 105-64.

RECORD SOURCE CATEGORIES:
    The sources are individuals, other employees, supervisors, other 
agencies, management officials, and non-Federal sources such as private 
firms.

 [FR Doc. E8-8930 Filed 4-24-08; 8:45 am]
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