Privacy Act of 1974; Notice of Updated Systems of Records, 22409-22410 [E8-8929]

Download as PDF Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices RETRIEVABILITY: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. SUPPLEMENTARY INFORMATION: Records are retrieved by name or by identifying number. SAFEGUARDS: Records are stored in guarded buildings and/or in areas controlled by authorized personnel. Computer files are protected by the use of passwords and other appropriate security measures. Only persons given authority to do so handle this information. RETENTION AND DISPOSAL: The records are disposed of as scheduled in the handbook GSA Records Maintenance and Disposition System (CIO P 1820.1). SYSTEM MANAGER AND ADDRESS: Director, Financial Information Control Division (6BCD), Heartland Finance Center, 1500 East Bannister Road, Kansas City, MO 64131. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. NOTIFICATION PROCEDURE: Obtain this information from the office named above. GSA/OAP–5 RECORD ACCESS PROCEDURES: SYSTEM NAME: See 41 CFR, part 105–64 for the procedures. Federal Acquisition Institute (FAI) Online University. RECORD SOURCE CATEGORIES: SYSTEM LOCATION: Credit companies, individuals, employers/supervisors, former employers, banks, and GSA credit investigators. The system is managed by the Federal Acquisition Institute, located at 9820 Belvoir Road, Fort Belvoir VA 22060– 5565. Contact the system manager for additional information. [FR Doc. E8–8928 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P SYSTEM LOCATION: GENERAL SERVICES ADMINISTRATION Privacy Act of 1974; Notice of Updated Systems of Records Individuals, public or private, who use the FAI Online University resources and who register for or take the online courses. CATEGORIES OF RECORDS IN THE SYSTEM: General Services Administration. ACTION: Notice. AGENCY: SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. Call or e-mail the GSA Privacy Act Officer: Telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. sroberts on PROD1PC70 with NOTICES FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: VerDate Aug<31>2005 20:20 Apr 24, 2008 Jkt 214001 The system maintains a record of an individual and his/her course progress while attending online courses. Required information consists of name and e-mail. Additional information is voluntarily provided and may include: a. Contact data (home or business address including city, state, zip code, and country; and home or business telephone and fax number). b. Workrelated information, including affiliated organization, business telephone, business fax number, and manager’s email. c. Training records, including course type selection, course progress, and course start/completion dates. AUTHORITIES FOR MAINTENANCE OF THE SYSTEM: 40 U.S.C. Chapters 5, 31, and 33; Title 5 U.S.C. 4101, et seq.; E.O. 11348, as amended; E.O. 13111; and the Federal Procurement Policy Act (Pub. L. 93–400, as amended). PO 00000 Frm 00089 Fmt 4703 Sfmt 4703 22409 PURPOSE: To maintain a system for providing acquisition and procurement training in order to promote the development of a professional Federal acquisition workforce, ensure availability of exceptional training, and improve Federal acquisition workforce management. ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND THEIR PURPOSES FOR USING THE SYSTEM: System information may be accessed and used by authorized FAI employees, System Administrators, and contractors in the conduct of their official duties associated with tracking and administering training record and for system management purposes. In addition, information from this system may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of a civil or criminal law or regulation. c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record. d. To the Office of Personnel Management (OPM) and the Government Accountability Office (GAO) when the information is required for evaluation of the program. e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record. f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant. g. To the National Archives and Records Administration (NARA) for records management purposes. h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure E:\FR\FM\25APN1.SGM 25APN1 22410 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. RECORD SOURCE CATEGORIES: SYSTEM LOCATION: Information is obtained from individuals who register with FAI Online University. The system of records is located in the General Services Administration (GSA) Central Office, service and staff offices and administrative offices throughout GSA. [FR Doc. E8–8929 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETRAINING, AND DISPOSING OF SYSTEM RECORDS: GENERAL SERVICES ADMINISTRATION STORAGE: Information is electronically collected and stored on hard drives. Privacy Act of 1974; Notice of Updated Systems of Records RETRIEVABILITY: AGENCY: General Services Administration. ACTION: Notice. Records are retrievable by name. SAFEGUARDS: System records are safeguarded in accordance with the requirements of the Privacy Act and the Computer Security Act. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is stored, processed, and transmitted. Records are protected by passwords and other appropriate security measures. RETENTION AND DISPOSAL: Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the GSA Records Maintenance and Disposition System handbooks OAD P 1820.2A and CIO P 1820.1, and authorized GSA records schedules. SYSTEM MANAGER AND ADDRESS: Director, Federal Acquisition Institute, c/o Defense Acquisition University, 9820 Belvoir Road, Fort Belvoir, VA 22060–5565. NOTIFICATION PROCEDURES: An individual may obtain information on whether the system contains his or her record by sending the request to Director, Federal Acquisition Institute, c/o Defense Acquisition University, 9820 Belvoir Road, Fort Belvoir, VA 22060–5565. RECORD ACCESS PROCEDURES: Individuals may access their own records using their own password. Requests from individuals for access to their records also may be requested from FAI by writing to the above address. sroberts on PROD1PC70 with NOTICES CONTESTING RECORD PROCEDURES: GSA rules for access to systems of records, for contesting the contents of systems of records, and for appealing initial determinations are published in the Federal Register, 41 CFR part 105– 64. VerDate Aug<31>2005 20:20 Apr 24, 2008 Jkt 214001 CATEGORIES OF RECORDS IN THE SYSTEM: SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. Call or e-mail the GSA Privacy Act Officer: Telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. SUPPLEMENTARY INFORMATION: Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/PPFM–3 SYSTEM NAME: PO 00000 Travel System. Frm 00090 Fmt 4703 Sfmt 4703 GSA current and former employees and travelers of commissions, committees, and small agencies serviced by GSA, including persons other than full-time employees authorized to travel on Government business. The system provides control over the expenditure of funds for travel, relocation, and related expenses. Therefore, provisions are made to authorize travel and relocation, provide and account for advances, and to pay for travel and relocation costs. The system contains records that may include, but are not limited to, name, Social Security Number, date of birth, residence address, dependents’ names and ages, duty stations, itinerary and credit data in the form of credit scores (examples of credit scores are FICO, an acronym for Fair Isaac Corporation, a Beacon score, etc.) or commercial and agency investigative reports showing debtors’ assets, liabilities, income, expenses, bankruptcy petitions, history of wage garnishments, repossessed property, tax liens, legal judgments on debts owed, and financial delinquencies. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 5701–5709, 5 U.S.C. 5721– 5739, and Section 639 of the Consolidated Appropriations Act, 2005 (Pub. L. 108–447). PURPOSE: To assemble in one system information supporting the day-to-day operating needs associated with managing the GSA travel and relocation programs. The system includes an automated information system and supporting documents. ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND THEIR PURPOSE FOR USING THE SYSTEM: System information may be accessed and used by authorized GSA employees or contractors to conduct official duties associated with the management and operation of the travel and relocation program. Information from this system also may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. b. To authorized officials engaged in investigating or settling a grievance, E:\FR\FM\25APN1.SGM 25APN1

Agencies

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22409-22410]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8929]


-----------------------------------------------------------------------

GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: Telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/OAP-5

SYSTEM NAME:
    Federal Acquisition Institute (FAI) Online University.

SYSTEM LOCATION:
    The system is managed by the Federal Acquisition Institute, located 
at 9820 Belvoir Road, Fort Belvoir VA 22060-5565. Contact the system 
manager for additional information.

SYSTEM LOCATION:
    Individuals, public or private, who use the FAI Online University 
resources and who register for or take the online courses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system maintains a record of an individual and his/her course 
progress while attending online courses. Required information consists 
of name and e-mail. Additional information is voluntarily provided and 
may include: a. Contact data (home or business address including city, 
state, zip code, and country; and home or business telephone and fax 
number). b. Work-related information, including affiliated 
organization, business telephone, business fax number, and manager's e-
mail. c. Training records, including course type selection, course 
progress, and course start/completion dates.

AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. Chapters 5, 31, and 33; Title 5 U.S.C. 4101, et seq.; 
E.O. 11348, as amended; E.O. 13111; and the Federal Procurement Policy 
Act (Pub. L. 93-400, as amended).

PURPOSE:
    To maintain a system for providing acquisition and procurement 
training in order to promote the development of a professional Federal 
acquisition workforce, ensure availability of exceptional training, and 
improve Federal acquisition workforce management.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM:
    System information may be accessed and used by authorized FAI 
employees, System Administrators, and contractors in the conduct of 
their official duties associated with tracking and administering 
training record and for system management purposes. In addition, 
information from this system may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of a civil or criminal law or regulation.
    c. To duly authorized officials engaged in investigating or 
settling a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM) and the Government 
Accountability Office (GAO) when the information is required for 
evaluation of the program.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure

[[Page 22410]]

made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with GSA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETRAINING, 
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    Information is electronically collected and stored on hard drives.

RETRIEVABILITY:
    Records are retrievable by name.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act and the Computer Security Act. Technical, 
administrative, and personnel security measures are implemented to 
ensure confidentiality and integrity of the system data that is stored, 
processed, and transmitted. Records are protected by passwords and 
other appropriate security measures.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the GSA 
Records Maintenance and Disposition System handbooks OAD P 1820.2A and 
CIO P 1820.1, and authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    Director, Federal Acquisition Institute, c/o Defense Acquisition 
University, 9820 Belvoir Road, Fort Belvoir, VA 22060-5565.

NOTIFICATION PROCEDURES:
    An individual may obtain information on whether the system contains 
his or her record by sending the request to Director, Federal 
Acquisition Institute, c/o Defense Acquisition University, 9820 Belvoir 
Road, Fort Belvoir, VA 22060-5565.

RECORD ACCESS PROCEDURES:
    Individuals may access their own records using their own password. 
Requests from individuals for access to their records also may be 
requested from FAI by writing to the above address.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, for contesting the 
contents of systems of records, and for appealing initial 
determinations are published in the Federal Register, 41 CFR part 105-
64.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals who register with FAI 
Online University.

 [FR Doc. E8-8929 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P