Privacy Act of 1974; Notice of Updated Systems of Records, 22404-22405 [E8-8924]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22404-22405]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8924]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the 
review, GSA is publishing updated Privacy Act systems of records 
notices. Rather than make numerous piecemeal revisions, GSA is 
republishing updated notices for one of its systems. Nothing in the 
revised system notices indicates a change in authorities or practices 
regarding the collection and maintenance of information. Nor do the 
changes impact individuals' rights to access or amend their records in 
the systems of records. The updated system notices also include the new 
requirement from OMB Memorandum M-07-16 regarding a new routine use 
that allows agencies to disclose information in connection with a 
response and remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/Childcare-1

SYSTEM NAME:
    Child Care Subsidy.

SYSTEM LOCATION:
    This system of records is maintained by the Office of the Chief 
Human Capital Officer (C), 1800 F Street, NW., Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The individuals in the system are employees of the General Services 
Administration who voluntarily apply for child care subsidies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application forms for child care subsidy containing personal 
information, including employee (parent) name, Social Security Number, 
grade, home and work numbers, addresses, telephone numbers, total 
income, number of dependent children, and number of children on whose 
behalf the parent is applying for a subsidy; information on child care 
providers used, including name, address, provider license number and 
State where issued, tuition cost, and provider tax identification 
number; and copies of IRS Forms 1040 and 1040A for verification 
purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 106-58 and E.O. 9397.

PURPOSE:
    To establish and verify GSA employees' eligibility for child care 
subsidies in order for GSA to provide monetary assistance to its 
employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information from this system may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; of the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency

[[Page 22405]]

suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

RETRIEVABILITY:
    By name; may also be cross-referenced to Social Security Number.

SAFEGUARDS:
    When not in use by an authorized person, paper records are stored 
in lockable metal file cabinets or secured rooms. Electronic records 
are protected by the use of passwords.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2) and 
authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    Office of the Chief Human Capital Officer (C), Office of Human 
Capital Management (CH), General Services Administration, 1800 F 
Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURE:
    Individuals may submit a request on whether a system contains 
records about them to: Office of the Chief People Officer (C), General 
Services Administration, 1800 F Street, NW., Washington, DC 20405.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published in the Federal Register, 41 CFR part 105-64.

RECORD SOURCE CATEGORIES:
    Information is provided by GSA employees who apply for child care 
subsidies. Furnishing of the information is voluntary.

 [FR Doc. E8-8924 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P