Privacy Act of 1974; Notice of Updated Systems of Records, 22404-22405 [E8-8924]

Download as PDF 22404 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices employee identification number at each location. Electronic records are retrievable by any attribute of the system. SAFEGUARDS: Paper records are stored in lockable file cabinets or secured rooms. Electronic records are protected by a password system and a FIPS 140–2 compliant encrypted Internet connection. Information is released only to authorized users and officials on a need-to-know basis. RETENTION AND DISPOSAL: Records kept by a Federal agency are maintained in accordance with the General Records Retention Schedules issued by the National Archives and Records Administration (NARA). SYSTEM MANAGER AND ADDRESS: Assistant Commissioner, Office of Transportation and Property Management (FB), Federal Acquisition Service, General Services Administration, Room 300, 2200 Crystal Drive, Arlington, VA 20406. NOTIFICATION PROCEDURE: Inquiries from individuals should be addressed to the appropriate administrative office for the agency that is authorizing and/or reimbursing their travel. RECORDS ACCESS PROCEDURES: Requests from individuals should be addressed to the appropriate administrative office for the agency that is authorizing and/or reimbursing their travel. Individuals must furnish their full name and/or Social Security Number to the authorizing agency for their records to be located and identified. CONTESTING RECORD PROCEDURES: Individuals wishing to request amendment of their records should contact the appropriate administrative office for the agency that authorized and/or reimbursed their travel. Individuals must furnish their full name and/or Social Security Number along with the name of the authorizing agency, including duty station where they were employed at the time travel was performed. sroberts on PROD1PC70 with NOTICES RECORD SOURCES CATEGORIES: The sources are the individuals themselves, employees, travel authorizations, credit card companies, and travel service providers. [FR Doc. E8–8923 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P VerDate Aug<31>2005 20:20 Apr 24, 2008 Jkt 214001 GENERAL SERVICES ADMINISTRATION Administration who voluntarily apply for child care subsidies. Privacy Act of 1974; Notice of Updated Systems of Records CATEGORIES OF RECORDS IN THE SYSTEM: General Services Administration. ACTION: Notice. AGENCY: SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. ADDRESSES: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. SUPPLEMENTARY INFORMATION: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review, GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/Childcare-1 SYSTEM NAME: Child Care Subsidy. SYSTEM LOCATION: This system of records is maintained by the Office of the Chief Human Capital Officer (C), 1800 F Street, NW., Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: The individuals in the system are employees of the General Services PO 00000 Frm 00084 Fmt 4703 Sfmt 4703 Application forms for child care subsidy containing personal information, including employee (parent) name, Social Security Number, grade, home and work numbers, addresses, telephone numbers, total income, number of dependent children, and number of children on whose behalf the parent is applying for a subsidy; information on child care providers used, including name, address, provider license number and State where issued, tuition cost, and provider tax identification number; and copies of IRS Forms 1040 and 1040A for verification purposes. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Public Law 106–58 and E.O. 9397. PURPOSE: To establish and verify GSA employees’ eligibility for child care subsidies in order for GSA to provide monetary assistance to its employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Information from this system may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record. c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; of the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision. d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes. e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record. f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant. g. To the National Archives and Records Administration (NARA) for records management purposes. h. To appropriate agencies, entities, and persons when (1) the Agency E:\FR\FM\25APN1.SGM 25APN1 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Information may be collected on paper or electronically and may be stored as paper forms or on computers. RETRIEVABILITY: By name; may also be crossreferenced to Social Security Number. SAFEGUARDS: When not in use by an authorized person, paper records are stored in lockable metal file cabinets or secured rooms. Electronic records are protected by the use of passwords. RETENTION AND DISPOSAL: Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2) and authorized GSA records schedules. SYSTEM MANAGER AND ADDRESS: Office of the Chief Human Capital Officer (C), Office of Human Capital Management (CH), General Services Administration, 1800 F Street, NW., Washington, DC 20405. sroberts on PROD1PC70 with NOTICES NOTIFICATION PROCEDURE: Individuals may submit a request on whether a system contains records about them to: Office of the Chief People Officer (C), General Services Administration, 1800 F Street, NW., Washington, DC 20405. RECORD ACCESS PROCEDURES: Requests from individuals for access to their records should be addressed to the system manager. 20:20 Apr 24, 2008 Jkt 214001 GSA rules for access to systems of records, contesting the contents of systems of records, and appealing initial determinations are published in the Federal Register, 41 CFR part 105–64. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/PPFM–7 SYSTEM NAME: Credit Data on Individual Debtors. RECORD SOURCE CATEGORIES: Information is provided by GSA employees who apply for child care subsidies. Furnishing of the information is voluntary. SYSTEM LOCATION: GENERAL SERVICES ADMINISTRATION Records are located at the following GSA Central Office and Regional addresses of the GSA Office of Finance: • GSA Building, 1800 F Street, NW., Washington, DC 20405. • Bannister Complex, 1500 East Bannister Road, Kansas City, MO 64131. • Fritz G. Lanham Federal Building, 819 Taylor Street, Fort Worth, TX 76102. Privacy Act of 1974; Notice of Updated Systems of Records CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: [FR Doc. E8–8924 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P General Services Administration. ACTION: Notice. AGENCY: STORAGE: VerDate Aug<31>2005 CONTESTING RECORD PROCEDURES: 22405 SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. SUPPLEMENTARY INFORMATION: PO 00000 Frm 00085 Fmt 4703 Sfmt 4703 Individuals covered include employees, former employees, and other individuals who are indebted to GSA or any other agency or department of the United States; a State, territory or commonwealth of the United States, or the District of Columbia (hereinafter collectively referred to as ‘‘States’’); or individuals that may become indebted to GSA or another agency or department of the United States as the result of a privately owned vehicle (POV) being involved in an accident with a GSA Fleet vehicle. CATEGORIES OF RECORDS IN THE SYSTEM: The records may contain information from commercial and agency investigative reports showing debtors’ assets, liabilities, income, and expenses; identifying information, such as names and taxpayer identification numbers (TINs) (i.e., Social Security Numbers or employer identification numbers); debtor contact information, such as work and home address, and work and home telephone numbers; and name of employer and employer address. The records for claims against nongovernmental individuals (i.e., claims arising from vehicle accidents) may contain information on privately owned vehicles (POVs), including, but not limited to: (a) The owner, year, make, model, tag number and State of the vehicle; and (b) the driver’s or owner’s insurance company information, including name, address, telephone number and policy number. Debts include unpaid taxes, loans, assessments, fines, fees, penalties, overpayments, advances, extensions of credit from sales of goods or services, third-party claims, and other amounts of money or property owed to, or collected by, GSA, any other Federal entity or a State, including past-due support that is E:\FR\FM\25APN1.SGM 25APN1

Agencies

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22404-22405]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8924]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the 
review, GSA is publishing updated Privacy Act systems of records 
notices. Rather than make numerous piecemeal revisions, GSA is 
republishing updated notices for one of its systems. Nothing in the 
revised system notices indicates a change in authorities or practices 
regarding the collection and maintenance of information. Nor do the 
changes impact individuals' rights to access or amend their records in 
the systems of records. The updated system notices also include the new 
requirement from OMB Memorandum M-07-16 regarding a new routine use 
that allows agencies to disclose information in connection with a 
response and remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/Childcare-1

SYSTEM NAME:
    Child Care Subsidy.

SYSTEM LOCATION:
    This system of records is maintained by the Office of the Chief 
Human Capital Officer (C), 1800 F Street, NW., Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The individuals in the system are employees of the General Services 
Administration who voluntarily apply for child care subsidies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application forms for child care subsidy containing personal 
information, including employee (parent) name, Social Security Number, 
grade, home and work numbers, addresses, telephone numbers, total 
income, number of dependent children, and number of children on whose 
behalf the parent is applying for a subsidy; information on child care 
providers used, including name, address, provider license number and 
State where issued, tuition cost, and provider tax identification 
number; and copies of IRS Forms 1040 and 1040A for verification 
purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 106-58 and E.O. 9397.

PURPOSE:
    To establish and verify GSA employees' eligibility for child care 
subsidies in order for GSA to provide monetary assistance to its 
employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information from this system may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; of the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency

[[Page 22405]]

suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

RETRIEVABILITY:
    By name; may also be cross-referenced to Social Security Number.

SAFEGUARDS:
    When not in use by an authorized person, paper records are stored 
in lockable metal file cabinets or secured rooms. Electronic records 
are protected by the use of passwords.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2) and 
authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    Office of the Chief Human Capital Officer (C), Office of Human 
Capital Management (CH), General Services Administration, 1800 F 
Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURE:
    Individuals may submit a request on whether a system contains 
records about them to: Office of the Chief People Officer (C), General 
Services Administration, 1800 F Street, NW., Washington, DC 20405.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published in the Federal Register, 41 CFR part 105-64.

RECORD SOURCE CATEGORIES:
    Information is provided by GSA employees who apply for child care 
subsidies. Furnishing of the information is voluntary.

 [FR Doc. E8-8924 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P