Privacy Act of 1974; Notice of Updated Systems of Records, 22400-22401 [E8-8921]

Download as PDF 22400 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices RETRIEVAL: updated Privacy Act system of record notices. Records are filed by name or Social Security Number at each location. DATES: Records are stored in locked power files, within the NPC in Kansas City, when not in use by an authorized person. Electronic records are protected by a password system and other appropriate security measures. The NPC is a secured access facility. The Heartland Finance Center disposes of the records by shredding or burning, as scheduled in the handbook GSA Records Maintenance and Disposition System (CIO P 1820.1). SYSTEM MANAGER AND ADDRESS: Deputy Chief Financial Officer, Office of Financial Policy and Operations, General Services Administration, 1800 F Street, NW., Washington, DC 20405. NOTIFICATION PROCEDURE: An individual inquiry should be addressed to the system manager. RECORD ACCESS PROCEDURES: An individual request should be addressed to the system manager. Furnish full name, Social Security Number, address, telephone number, approximate dates and places of employment, and nature of the request. CONTESTING RECORD PROCEDURES: GSA rules for contesting the content of a record and appealing an initial decision are in 41 CFR 105–64. The sources are the individuals themselves, other employees, supervisors, officials of other agencies, State governments, record systems GSA/ HRO–37, OPM/GOVT–1, EEOC/GOVT– 1, and private firms. [FR Doc. E8–8920 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/PBS–4 System for Tracking and Administering Real-property (STAR). SYSTEM LOCATION: Electronic records are maintained at the GSA Public Buildings Service (PBS) Enterprise Service Center site. Paper records are located in PBS regional and field offices. Contact the system manager for additional information. SYSTEM LOCATION: GENERAL SERVICES ADMINISTRATION Privacy Act of 1974; Notice of Updated Systems of Records General Services Administration. ACTION: Notice. AGENCY: SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of 20:20 Apr 24, 2008 GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: SYSTEM NAME: RECORD SOURCE CATEGORIES: sroberts on PROD1PC70 with NOTICES Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. SUPPLEMENTARY INFORMATION: RETENTION AND DISPOSAL: VerDate Aug<31>2005 Effective May 27, 2008. FOR FURTHER INFORMATION CONTACT: SAFEGUARDS: Jkt 214001 STAR includes information on individuals who are sole proprietors who lease property to the Federal Government. In addition to sole proprietors, individuals who might be designated to receive lease payments are included. Information on these individuals includes their name, contact information, and their Taxpayer Identification Number (TIN). CATEGORIES OF RECORDS IN THE SYSTEM: The system maintains an inventory of government owned and leased property and includes: PO 00000 Frm 00080 Fmt 4703 Sfmt 4703 a. Personal information of property owners, including sole proprietors who are designated as Lessors, or the sole proprietor’s designee who is authorized to receive payments for the lease, designated as Lease Payee. b. Internal communications that reference the Lessors and Lease Payees. AUTHORITIES FOR MAINTENANCE OF THE SYSTEM: 40 U.S.C. Chapters 5, 31, and 33. PURPOSE: To establish and maintain a system for tracking and administering leased property. ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND THEIR PURPOSES FOR USING THE SYSTEM: System information may be accessed and used by authorized GSA employees or contractors in the conduct of official duties associated with the tracking and administration of leased property. The information may be shared with the GSA real property management systems Rent Estimate, Business Information Solution, Occupancy Agreement Tool, and Data Gateway. Information from this system also may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation. c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record. d. To the Office of Personnel Management (OPM) and the Government Accountability Office (GAO) when the information is required for evaluation of the program. e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record. f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant. g. To the National Archives and Records Administration (NARA) for records management purposes. h. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has E:\FR\FM\25APN1.SGM 25APN1 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. STORAGE: Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate. Electronic records are kept on server hard drives and/or CD– ROM. RETRIEVABILITY: Records are retrievable by a lessor’s or designee’s name and/or TIN. Requests from individuals for access to their records should be addressed to the STAR Program Manager at the above address. CONTESTING RECORD PROCEDURES: GSA rules for access to systems of records, for contesting the contents of systems of records, and for appealing initial determinations are published in the Federal Register, 41 CFR part 105– 64. Information is obtained from individuals who are sole proprietor property owners or individuals who are designated to receive lease payments. [FR Doc. E8–8921 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P GENERAL SERVICES ADMINISTRATION System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and the STAR System Security Plan. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is stored, processed, and transmitted. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures. Privacy Act of 1974; Notice of Updated Systems of Records General Services Administration. ACTION: Notice. RETENTION AND DISPOSAL: Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the GSA Records Maintenance and Disposition System handbooks OAD P 1820.2A and CIO P 1820.1, and authorized GSA records schedules. SYSTEM MANAGER AND ADDRESS: STAR Program Manager, Systems Development Division (PGAB), Office of Technology Capital Asset Management, Room 5217, General Services Administration, 1800 F Street, NW., Washington, DC 20405–0001. NOTIFICATION PROCEDURES: An individual may obtain information on whether the system contains his or her record by addressing a request to the 20:20 Apr 24, 2008 Jkt 214001 SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the SUPPLEMENTARY INFORMATION: PO 00000 Frm 00081 Fmt 4703 Sfmt 4703 systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/GOVT–3 SYSTEM NAME: Travel Charge Card Program. SYSTEM LOCATION: This system of records is located in the finance office of the local installation of the Federal agency for which an individual has traveled. Records necessary for a contractor to perform under a contract are located at the contractor’s facility. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: AGENCY: SAFEGUARDS: sroberts on PROD1PC70 with NOTICES RECORD ACCESS PROCEDURES: RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF SYSTEM RECORDS: VerDate Aug<31>2005 STAR Program Manager at the above address. 22401 Individuals covered by the system are current Federal employees who have their own government assigned charge card and all other Federal employees and authorized individuals who use a Federal account number for travel purposes. CATEGORIES OF RECORDS IN THE SYSTEM: Records include name, address, Social Security Number, date of birth, employment information, telephone numbers, information needed for identification verification, travel authorizations and vouchers, charge card applications, charge card receipts, terms and conditions for use of charge cards, and monthly reports from contractor(s) showing charges to individual account numbers, balances, and other types of account analyses. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 5707 and implementing Federal Travel Regulation, 41 CFR 300– 304; 5 U.S.C. 5738; E.O. 11609; 36 CFR 13747 (1971); 31 U.S.C. 1348; Public Law 107–56 Sec. 326. PURPOSE(S): To assemble in one system information to provide government agencies with: (1) Necessary information on the commercial travel and transportation payment and expense control system, which provides travelers charge cards and the agency an account number for official travel and related travel expenses on a worldwide basis; (2) attendant operational and control support; and (3) management E:\FR\FM\25APN1.SGM 25APN1

Agencies

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22400-22401]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8921]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PBS-4

SYSTEM NAME:
    System for Tracking and Administering Real-property (STAR).

SYSTEM LOCATION:
    Electronic records are maintained at the GSA Public Buildings 
Service (PBS) Enterprise Service Center site. Paper records are located 
in PBS regional and field offices. Contact the system manager for 
additional information.

SYSTEM LOCATION:
    STAR includes information on individuals who are sole proprietors 
who lease property to the Federal Government. In addition to sole 
proprietors, individuals who might be designated to receive lease 
payments are included. Information on these individuals includes their 
name, contact information, and their Taxpayer Identification Number 
(TIN).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system maintains an inventory of government owned and leased 
property and includes:
    a. Personal information of property owners, including sole 
proprietors who are designated as Lessors, or the sole proprietor's 
designee who is authorized to receive payments for the lease, 
designated as Lease Payee. b. Internal communications that reference 
the Lessors and Lease Payees.

AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. Chapters 5, 31, and 33.

PURPOSE:
    To establish and maintain a system for tracking and administering 
leased property.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors in the conduct of official duties associated 
with the tracking and administration of leased property. The 
information may be shared with the GSA real property management systems 
Rent Estimate, Business Information Solution, Occupancy Agreement Tool, 
and Data Gateway. Information from this system also may be disclosed as 
a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To duly authorized officials engaged in investigating or 
settling a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM) and the Government 
Accountability Office (GAO) when the information is required for 
evaluation of the program.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) The 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has

[[Page 22401]]

determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by GSA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with GSA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate. Electronic 
records are kept on server hard drives and/or CD-ROM.

RETRIEVABILITY:
    Records are retrievable by a lessor's or designee's name and/or 
TIN.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and the STAR System 
Security Plan. Technical, administrative, and personnel security 
measures are implemented to ensure confidentiality and integrity of the 
system data that is stored, processed, and transmitted. Paper records 
are stored in secure cabinets or rooms. Electronic records are 
protected by passwords and other appropriate security measures.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the GSA 
Records Maintenance and Disposition System handbooks OAD P 1820.2A and 
CIO P 1820.1, and authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    STAR Program Manager, Systems Development Division (PGAB), Office 
of Technology Capital Asset Management, Room 5217, General Services 
Administration, 1800 F Street, NW., Washington, DC 20405-0001.

NOTIFICATION PROCEDURES:
    An individual may obtain information on whether the system contains 
his or her record by addressing a request to the STAR Program Manager 
at the above address.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the STAR Program Manager at the above address.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, for contesting the 
contents of systems of records, and for appealing initial 
determinations are published in the Federal Register, 41 CFR part 105-
64.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals who are sole proprietor 
property owners or individuals who are designated to receive lease 
payments.

 [FR Doc. E8-8921 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P