Privacy Act of 1974; Notice of Updated Systems of Records, 22397-22398 [E8-8919]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22397-22398]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8919]


-----------------------------------------------------------------------

GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PPFM-11

SYSTEM NAME:
    Pegasys.

SYSTEM LOCATION:
    Pegasys records and files are maintained in the Phoenix Data Center 
(PDC), with records also stored in the Washington, DC Central Office, 
Ft. Worth regional office, and Kansas City regional office.

INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by Pegasys include GSA vendors and Federal 
employees.

RECORDS IN THE SYSTEM:
    Pegasys contains records and files pertaining to financial 
information; therefore, these files and records contain the following 
privacy data:
     Social Security Number (SSN);
     Employee address;
     Banking information;

[[Page 22398]]

     Credit Card number.

AUTHORITY FOR MAINTAINING THE SYSTEM:
    The Chief Financial Officers (CFO) Act of 1990 (Public Law 101-576) 
as amended.

PURPOSE:
    Pegasys is the GSA core financial management system of records to 
make payments and record accounting transactions. This includes funds 
management (budget execution and purchasing), credit cards, accounts 
payable, disbursements, standard general ledger, and reporting. It is 
part of a shared-services financial operation providing a commercial-
off-the-shelf (COTS) financial system (in a private-vendor hosted 
environment), financial transaction processing, and financial analysis 
for its main business lines of Federal supplies and technology, public 
buildings, and general management and administration offices. GSA also 
utilizes this shared-service operation to cross service multiple 
external client agencies.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSE FOR USING THE SYSTEM:
    System information accessed by Pegasys may be used by designated 
finance center employees and their supervisors, along with designated 
analysts and managers. System information also may be used:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To conduct investigations, by authorized officials, that are 
investigating or settling a grievance, complaint, or appeal filed by an 
individual who is the subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    f. To the National Archives and Records Administration (NARA) for 
records management purposes.
    g. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    All records and files in Pegasys are stored electronically in a 
password-protected database format.

RETRIEVAL:
    Information on individuals contained in Pegasys records and files 
are retrievable by name or vendor number.

SAFEGUARDS:
    Pegasys records and files are safeguarded in accordance with the 
requirements of the Privacy Act. Access is limited to authorized 
individuals with passwords, and the database is maintained behind a 
certified firewall. Information on individuals is released only to 
authorized persons on a need-to-know basis and in accordance with the 
provisions of routine use. This system undergoes frequent testing and 
is certified and accredited for operation. Periodic Privacy Act Impact 
Assessments are performed as well to ensure the adequacy of security 
controls to protect personally identifiable information.

RETENTION AND DISPOSAL:
    Pegasys records and files are retained and disposed of according to 
GSA records maintenance and disposition schedules and the requirements 
of the National Archives and Records Administration (NARA).

SYSTEM MANAGER AND ADDRESS:
    Director, Financial Systems Development Division (BDD), General 
Services Administration, 1800 F Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire if the system contains information 
about them should contact the Pegasys system manager.

RECORD ACCESS PROCEDURE:
    Requests for access may be directed to the Pegasys system manager.

RECORD CONTESTING PROCEDURE:
    GSA rules for accessing records, for contesting the contents, and 
appealing initial decisions are in 41 CFR part 105-64, published in the 
Federal Register.

RECORD SOURCES:
    The sources for information in Pegasys are the individuals for whom 
the records are maintained, the supervisors of those individuals, and 
existing agency systems.

[FR Doc. E8-8919 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P