Privacy Act of 1974; Notice of Updated Systems of Records, 22396-22397 [E8-8910]

Download as PDF 22396 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: GENERAL SERVICES ADMINISTRATION STORAGE: Privacy Act of 1974; Notice of Updated Systems of Records Paper records are kept in file folders. Magnetic tapes and disks are stored in libraries. Electronic records are stored in computers and attached equipment. CATEGORIES OF INDIVIDUALS IN THE SYSTEM: General Services Administration. ACTION: Notice. AGENCY: CATEGORIES OF RECORDS IN THE SYSTEM: The General Services Administration (GSA) reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-todate, covered by the appropriate legal or regulatory authority, and in response to OMB M–07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. ADDRESSES: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. SUPPLEMENTARY INFORMATION: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. SUMMARY: RETRIEVABILITY: Records are filed and retrieved by Social Security Number or claim number. SAFEGUARDS: Records are stored in locked file cabinets or in secured rooms. Computer records are protected by a password system. RETENTION AND DISPOSAL: The Office of Human Resources Services disposes of the records as scheduled in the handbook, GSA Records Maintenance and Disposition system (OAD P 1820.2A). SYSTEM MANAGER AND ADDRESS: Chief, Employee Relations Branch, (CPSE), Office of Human Resources Services (CP), General Services Administration (CP), 18th and F Streets, NW., Washington, DC 20405. NOTIFICATION PROCEDURES: Current employees should address requests to their supervisor or to the Human Resources Services officer. Former employees should address requests to the Human Resources Services officer. RECORD ACCESS PROCEDURES: Current employees should address requests to their supervisor or to the Human Resources Services officer. Former employees should address requests to the Human Resources Services officer. For the identification required, see 41 CFR part 105–64. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/PPFM–10 PROCEDURE FOR CONTESTING THE CONTENT OF A RECORD: sroberts on PROD1PC70 with NOTICES GSA rules for contesting the content and appealing an initial decision are in 41 CFR part 105–64. RECORD SOURCES: The employee and the personnel specialist who prepared a claim. [FR Doc. E8–8909 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P VerDate Aug<31>2005 20:20 Apr 24, 2008 Jkt 214001 SYSTEM NAME: Purchase Card Program. SYSTEM LOCATION: System records are maintained by the Office of Finance, General Services Administration (GSA), at 1800 F Street, NW., Washington, DC 20405, and by designated purchase card coordinators’ offices in GSA regions. Contact the System Manager for additional information. PO 00000 Frm 00076 Fmt 4703 Sfmt 4703 The system includes employees of GSA, and of independent offices and commissions serviced by GSA, who qualify to use Federal Government charge cards for making authorized purchases for official business. The system provides control over expenditure of funds through the use of Federal Government purchase cards. System records include: a. Personal information on charge card users, including names, home or business telephone numbers and addresses, Social Security Numbers, date of birth, employment information, or commercial and agency investigative reports showing debtors’ asset, liabilities, income, expenses, bankruptcy petitions, history of wage garnishments, repossessed property, tax liens, legal judgments on debts owed, and financial delinquencies; and b. Account processing and management information, including charge card transactions, contractor monthly reports showing charges to individual account numbers, account balances, and other data needed to authorize, account for, and pay authorized purchase card expenses. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 41 U.S.C. 252a, 252b, 427, 428; E.O. 12931, and Section 639 of the Consolidated Appropriations Act, 2005 (Pub. L. 108–447). PURPOSE: To establish and maintain a system for operating, controlling, and managing the purchase card program involving commercial purchases by authorized Government employees. ROUTINE USE OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND THEIR PURPOSE FOR USING THE SYSTEM: System information may be accessed and used by authorized GSA employees or contractors to conduct official duties associated with the management and operation of the purchase card program. Information from this system also may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record. c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or E:\FR\FM\25APN1.SGM 25APN1 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision. d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes. e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record. f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant. g. To the National Archives and Records Administration (NARA) for records management purposes. h. To the GSA Office of Finance for debt collection purposes (see GSA/ PPFM–7). i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate. transmitted. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures. RETENTION AND DISPOSAL: Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (CIO P 1820.1), and authorized GSA records schedules. SYSTEM MANAGER AND ADDRESS: Director, Financial Initiative Division (BCD), Office of Financial Policy and Operations, Office of the Chief Financial Officer, General Services Administration, 1800 F Street, NW., Washington, DC 20405. NOTIFICATION PROCEDURE: A Privacy Act Statement on the purchase card data collection form notifies individuals of the purpose and uses of the information they provide. Employees may obtain information about whether they are a part of this system of records from the system manager at the above address. RECORD ACCESS PROCEDURES: Requests from individuals for access to their records should be addressed to the system manager. CONTESTING RECORD PROCEDURES: GSA rules for access to systems of records, contesting the contents of systems of records, and appealing initial determinations are published at 41 CFR part 105–64. RECORD SOURCE CATEGORIES: Information is obtained from individuals submitting charge card applications, monthly contractor reports, purchase records, managers, other agencies, non-Federal sources such as private firms, and other agency systems containing information pertaining to the purchase card program. [FR Doc. E8–8910 Filed 4–24–08; 8:45 am] 22397 necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: GSA undertook and completed an agencywide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also include the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. SUPPLEMENTARY INFORMATION: Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/PPFM–11 SYSTEM NAME: Pegasys. SYSTEM LOCATION: Pegasys records and files are maintained in the Phoenix Data Center (PDC), with records also stored in the Washington, DC Central Office, Ft. Worth regional office, and Kansas City regional office. RETRIEVABILITY: BILLING CODE 6820–34–P Records are retrievable by a personal identifier or by other appropriate type of designation approved by GSA. GENERAL SERVICES ADMINISTRATION Individuals covered by Pegasys include GSA vendors and Federal employees. Privacy Act of 1974; Notice of Updated Systems of Records RECORDS IN THE SYSTEM: sroberts on PROD1PC70 with NOTICES SAFEGUARDS: System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A–130. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and VerDate Aug<31>2005 20:20 Apr 24, 2008 Jkt 214001 INDIVIDUALS COVERED BY THE SYSTEM: General Services Administration. ACTION: Notice. AGENCY: SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, PO 00000 Frm 00077 Fmt 4703 Sfmt 4703 Pegasys contains records and files pertaining to financial information; therefore, these files and records contain the following privacy data: • Social Security Number (SSN); • Employee address; • Banking information; E:\FR\FM\25APN1.SGM 25APN1

Agencies

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22396-22397]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8910]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: The General Services Administration (GSA) reviewed its Privacy 
Act systems to ensure that they are relevant, necessary, accurate, up-
to-date, covered by the appropriate legal or regulatory authority, and 
in response to OMB M-07-16. This notice is a compilation of updated 
Privacy Act system of record notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PPFM-10

SYSTEM NAME:
    Purchase Card Program.

SYSTEM LOCATION:
    System records are maintained by the Office of Finance, General 
Services Administration (GSA), at 1800 F Street, NW., Washington, DC 
20405, and by designated purchase card coordinators' offices in GSA 
regions. Contact the System Manager for additional information.

CATEGORIES OF INDIVIDUALS IN THE SYSTEM:
    The system includes employees of GSA, and of independent offices 
and commissions serviced by GSA, who qualify to use Federal Government 
charge cards for making authorized purchases for official business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system provides control over expenditure of funds through the 
use of Federal Government purchase cards. System records include:
    a. Personal information on charge card users, including names, home 
or business telephone numbers and addresses, Social Security Numbers, 
date of birth, employment information, or commercial and agency 
investigative reports showing debtors' asset, liabilities, income, 
expenses, bankruptcy petitions, history of wage garnishments, 
repossessed property, tax liens, legal judgments on debts owed, and 
financial delinquencies; and
    b. Account processing and management information, including charge 
card transactions, contractor monthly reports showing charges to 
individual account numbers, account balances, and other data needed to 
authorize, account for, and pay authorized purchase card expenses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    41 U.S.C. 252a, 252b, 427, 428; E.O. 12931, and Section 639 of the 
Consolidated Appropriations Act, 2005 (Pub. L. 108-447).

PURPOSE:
    To establish and maintain a system for operating, controlling, and 
managing the purchase card program involving commercial purchases by 
authorized Government employees.

ROUTINE USE OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSE FOR USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors to conduct official duties associated with the 
management and operation of the purchase card program. Information from 
this system also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or

[[Page 22397]]

the issuance of a grant, license, or other benefit to the extent that 
the information is relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To the GSA Office of Finance for debt collection purposes (see 
GSA/PPFM-7).
    i. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate.

RETRIEVABILITY:
    Records are retrievable by a personal identifier or by other 
appropriate type of designation approved by GSA.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (CIO P 1820.1), and 
authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    Director, Financial Initiative Division (BCD), Office of Financial 
Policy and Operations, Office of the Chief Financial Officer, General 
Services Administration, 1800 F Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURE:
    A Privacy Act Statement on the purchase card data collection form 
notifies individuals of the purpose and uses of the information they 
provide. Employees may obtain information about whether they are a part 
of this system of records from the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published at 41 CFR part 105-64.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals submitting charge card 
applications, monthly contractor reports, purchase records, managers, 
other agencies, non-Federal sources such as private firms, and other 
agency systems containing information pertaining to the purchase card 
program.

 [FR Doc. E8-8910 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P