Privacy Act of 1974; Notice of Updated Systems of Records, 22392-22393 [E8-8906]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22392-22393]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8906]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: The General Services Administration (GSA) reviewed its Privacy 
Act systems to ensure that they are relevant, necessary, accurate, up-
to-date, covered by the appropriate legal or regulatory authority, and 
in response to OMB M-07-16. This notice is a compilation of updated 
Privacy Act system of record notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also includes the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/TRANSIT-1

SYSTEM NAME:
    Transportation Benefits Records.

SYSTEM LOCATION:
    System records are maintained by the Office of the Chief Human 
Capital Officer (C), 1800 F Street, NW., Washington, DC 20405; and by 
each of GSA's regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees applying for transit subsidies for use of public 
transportation and vanpools to and from the workplace.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record categories may include name, home address, Social Security 
Number, work organization and location, mode of transportation, and 
commuting costs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 13150; 26 U.S.C. 132(f); and Federal Employees Clean Air 
Incentives Act (section 2(a) of Public Law 103-172, found at 5 U.S.C. 
7905), as amended.

PURPOSE:
    To establish and maintain systems for providing transportation 
fringe benefits to employees who use mass transportation to commute to 
and from work.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    System information is used to determine the eligibility of 
applicants for transportation benefits and to disburse benefits to 
eligible employees through the Department of Transportation. 
Information also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    System records are stored electronically and on paper.

RETRIEVABILITY:
    Records may be retrieved by name, Social Security Number, or other 
identifier in the system.

SAFEGUARDS:
    Records are safeguarded in accordance with the Privacy Act and the 
Computer Security Act. Technical,

[[Page 22393]]

administrative, and personnel security measures ensure confidentiality 
and integrity of system data. Access is limited to authorized 
individuals.

RETENTION AND DISPOSAL:
    Applications will be maintained for as long as the applicant is an 
eligible participant in the subsidy program. System records are 
retained and disposed of according to GSA records maintenance and 
disposition schedules and the requirements of the National Archives and 
Records Administration (NARA).

SYSTEM MANAGER AND ADDRESS:
    Office of the Chief Human Capital Officer (C), Office of Human 
Capital Management (CH), General Services Administration, 1800 F 
Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURES:
    Inquiries should be directed to the system manager at the above 
address.

RECORD ACCESS PROCEDURES:
    Requests for access to records should be directed to the system 
manager. GSA rules for accessing records under the Privacy Act are 
provided in 41 CFR part 105-64.

RECORD CONTESTING PROCEDURES:
    Requests to correct records should be directed to the system 
manager. GSA rules for contesting record contents and for appealing 
determinations are provided in 41 CFR part 105-64.

RECORD SOURCE CATEGORIES:
    Sources for information in the system are: Employees submitting 
applications for transit subsidies.

 [FR Doc. E8-8906 Filed 4-24-08; 8:45 am]
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