Privacy Act of 1974; Notice of Updated Systems of Records, 22392-22393 [E8-8906]

Download as PDF 22392 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices General Services Administration, 7th & D Streets, SW., Washington, DC 20407 and the Director, GSA National Payroll Center, 6BCY, 1500 E. Bannister Road, Kansas City, MO 64131–3088. NOTIFICATION PROCEDURE: Requests to review or receive a copy of a record should be sent to the system manager named above. RECORD ACCESS PROCEDURE: one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also includes the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. See 41 CFR part 105–64, published in the Federal Register, for the procedures. Address your written request to review or copy records to the system manager, with the words ‘‘Privacy Act Request’’ written on the letter and on the envelope. Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. CONTESTING RECORD PROCEDURE: GSA/TRANSIT–1 See 41 CFR part 105–64. SYSTEM NAME: RECORD SOURCES: When it shuts down, the agency that the GSA services publishes a notice in the Federal Register transferring administrative responsibility for the records to the GSA. [FR Doc. E8–8904 Filed 4–24–08; 8:45 am] BILLING CODE 6820–34–P Transportation Benefits Records. SYSTEM LOCATION: System records are maintained by the Office of the Chief Human Capital Officer (C), 1800 F Street, NW., Washington, DC 20405; and by each of GSA’s regional offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: GENERAL SERVICES ADMINISTRATION Privacy Act of 1974; Notice of Updated Systems of Records CATEGORIES OF RECORDS IN THE SYSTEM: General Services Administration. ACTION: Notice. AGENCY: SUMMARY: The General Services Administration (GSA) reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-todate, covered by the appropriate legal or regulatory authority, and in response to OMB M–07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act Officer: telephone 202–208–1317; e-mail gsa.privacyact@gsa.gov. GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. ADDRESSES: GSA undertook and completed an agency wide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for sroberts on PROD1PC70 with NOTICES SUPPLEMENTARY INFORMATION: VerDate Aug<31>2005 20:20 Apr 24, 2008 Employees applying for transit subsidies for use of public transportation and vanpools to and from the workplace. Jkt 214001 Record categories may include name, home address, Social Security Number, work organization and location, mode of transportation, and commuting costs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: E.O. 13150; 26 U.S.C. 132(f); and Federal Employees Clean Air Incentives Act (section 2(a) of Public Law 103–172, found at 5 U.S.C. 7905), as amended. PURPOSE: To establish and maintain systems for providing transportation fringe benefits to employees who use mass transportation to commute to and from work. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: System information is used to determine the eligibility of applicants for transportation benefits and to disburse benefits to eligible employees through the Department of Transportation. Information also may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. PO 00000 Frm 00072 Fmt 4703 Sfmt 4703 b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record. c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision. d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes. e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record. f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant. g. To the National Archives and Records Administration (NARA) for records management purposes. h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: System records are stored electronically and on paper. RETRIEVABILITY: Records may be retrieved by name, Social Security Number, or other identifier in the system. SAFEGUARDS: Records are safeguarded in accordance with the Privacy Act and the Computer Security Act. Technical, E:\FR\FM\25APN1.SGM 25APN1 Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices administrative, and personnel security measures ensure confidentiality and integrity of system data. Access is limited to authorized individuals. RETENTION AND DISPOSAL: Applications will be maintained for as long as the applicant is an eligible participant in the subsidy program. System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration (NARA). SYSTEM MANAGER AND ADDRESS: Office of the Chief Human Capital Officer (C), Office of Human Capital Management (CH), General Services Administration, 1800 F Street, NW., Washington, DC 20405. NOTIFICATION PROCEDURES: Inquiries should be directed to the system manager at the above address. RECORD ACCESS PROCEDURES: Requests for access to records should be directed to the system manager. GSA rules for accessing records under the Privacy Act are provided in 41 CFR part 105–64. RECORD CONTESTING PROCEDURES: Requests to correct records should be directed to the system manager. GSA rules for contesting record contents and for appealing determinations are provided in 41 CFR part 105–64. RECORD SOURCE CATEGORIES: Sources for information in the system are: Employees submitting applications for transit subsidies. [FR Doc. E8–8906 Filed 4–24–08; 8:45 am] BILLING CODE 6820–14–M GENERAL SERVICES ADMINISTRATION Privacy Act of 1974; Notice of Updated Systems of Records General Services Administration. ACTION: Notice. sroberts on PROD1PC70 with NOTICES AGENCY: SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are relevant, necessary, accurate, up-to-date, covered by the appropriate legal or regulatory authority, and in response to OMB M– 07–16. This notice is a compilation of updated Privacy Act system of record notices. DATES: Effective May 27, 2008. Call or e-mail the GSA Privacy Act Officer: FOR FURTHER INFORMATION CONTACT: VerDate Aug<31>2005 20:20 Apr 24, 2008 Jkt 214001 telephone 202–208–1317; e-mail sa.privacyact@gsa.gov. GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street NW., Washington, DC 20405. ADDRESSES: GSA undertook and completed an agency wide review of its Privacy Act systems of records. As a result of the review GSA is publishing updated Privacy Act systems of records notices. Rather than make numerous piecemeal revisions, GSA is republishing updated notices for one of its systems. Nothing in the revised system notices indicates a change in authorities or practices regarding the collection and maintenance of information. Nor do the changes impact individuals’ rights to access or amend their records in the systems of records. The updated system notices also includes the new requirement from OMB Memorandum M–07–16 regarding a new routine use that allows agencies to disclose information in connection with a response and remedial efforts in the event of a data breach. SUPPLEMENTARY INFORMATION: Dated: April 16, 2008. Cheryl M. Paige, Director, Office of Information Management. GSA/HRO–10 SYSTEM NAME: Grievance Records. SYSTEM LOCATION: The records are located in the Office of Human Resources Services at GSA or office in GSA in which grievances were filed. The offices are as follows: Central Office, Central Office Human Resources Division (CHP), General Services Administration, 1800 F Street NW., Washington, DC 20405, (202) 501– 0040. National Capital Region, Human Resources Office (WCP), General Services Administration, 7th and D Streets SW., Washington, DC 20407, (202) 708–5335. New England Region, Human Resources Office (1CP), General Services Administration, 10 Causeway Street, Boston, MA 02222, (617) 565–6634. Northeast and Caribbean Region, Human Resources Office (2AR), General Services Administration, 26 Federal Plaza, New York, NY 10278, (212) 264– 8138. Mid-Atlantic Region, Human Resources Office (3CP), General Services Administration, The Strawbridge Building, 20 North Eighth Street, Philadelphia, PA 19107–3191, (215) 446–4951. PO 00000 Frm 00073 Fmt 4703 Sfmt 4703 22393 Southeast Sunbelt Region, Office of Human Resources (4AH), General Services Administration, 77 Forsyth Street, Suite 650, Atlanta, GA 30303, (404) 331–3186. Great Lakes Region, Human Resources Office (5CP), General Services Administration, 230 South Dearborn Street, Chicago, IL 60604, (312) 353– 5550. The Heartland Region, Human Resources Office (6CP), General Services Administration, 1500 East Bannister Road, Kansas City, MO 64131, (816) 926–7206. Greater Southwest Region, Human Resources Office (7CP), General Services Administration, 819 Taylor Street, Room 9A00, Forth Worth, TX 76102, (817) 978–3190. Pacific Rim Region, Human Resources Office (9CP), General Services Administration, 450 Golden Gate Avenue, San Francisco, CA 94100, (415) 744–5185. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former employees who have filed grievances with GSA under part 771 of the Office of Personnel Management (OPM) Regulations (5 CFR part 771) or a negotiated procedure. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains grievances filed by agency employees under part 771 of OPM regulations. It also includes files of internal grievance and arbitration systems that are established through negotiations with recognized labor unions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapter 75; E.O. 10577, as amended; E.O. 11491, as amended. PURPOSE: To maintain an information system documenting employee grievances, including statements of witnesses, reports of interviews and hearings, examiner’s findings and recommendations, a copy of the original and final decision, and related correspondence and exhibits. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: System information may be accessed and used by authorized Federal agency employees or contractors to conduct official duties. Information from this system also may be disclosed as a routine use: a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body. b. To disclose information to any source from which additional E:\FR\FM\25APN1.SGM 25APN1

Agencies

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22392-22393]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8906]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: The General Services Administration (GSA) reviewed its Privacy 
Act systems to ensure that they are relevant, necessary, accurate, up-
to-date, covered by the appropriate legal or regulatory authority, and 
in response to OMB M-07-16. This notice is a compilation of updated 
Privacy Act system of record notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also includes the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/TRANSIT-1

SYSTEM NAME:
    Transportation Benefits Records.

SYSTEM LOCATION:
    System records are maintained by the Office of the Chief Human 
Capital Officer (C), 1800 F Street, NW., Washington, DC 20405; and by 
each of GSA's regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees applying for transit subsidies for use of public 
transportation and vanpools to and from the workplace.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record categories may include name, home address, Social Security 
Number, work organization and location, mode of transportation, and 
commuting costs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 13150; 26 U.S.C. 132(f); and Federal Employees Clean Air 
Incentives Act (section 2(a) of Public Law 103-172, found at 5 U.S.C. 
7905), as amended.

PURPOSE:
    To establish and maintain systems for providing transportation 
fringe benefits to employees who use mass transportation to commute to 
and from work.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    System information is used to determine the eligibility of 
applicants for transportation benefits and to disburse benefits to 
eligible employees through the Department of Transportation. 
Information also may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    System records are stored electronically and on paper.

RETRIEVABILITY:
    Records may be retrieved by name, Social Security Number, or other 
identifier in the system.

SAFEGUARDS:
    Records are safeguarded in accordance with the Privacy Act and the 
Computer Security Act. Technical,

[[Page 22393]]

administrative, and personnel security measures ensure confidentiality 
and integrity of system data. Access is limited to authorized 
individuals.

RETENTION AND DISPOSAL:
    Applications will be maintained for as long as the applicant is an 
eligible participant in the subsidy program. System records are 
retained and disposed of according to GSA records maintenance and 
disposition schedules and the requirements of the National Archives and 
Records Administration (NARA).

SYSTEM MANAGER AND ADDRESS:
    Office of the Chief Human Capital Officer (C), Office of Human 
Capital Management (CH), General Services Administration, 1800 F 
Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURES:
    Inquiries should be directed to the system manager at the above 
address.

RECORD ACCESS PROCEDURES:
    Requests for access to records should be directed to the system 
manager. GSA rules for accessing records under the Privacy Act are 
provided in 41 CFR part 105-64.

RECORD CONTESTING PROCEDURES:
    Requests to correct records should be directed to the system 
manager. GSA rules for contesting record contents and for appealing 
determinations are provided in 41 CFR part 105-64.

RECORD SOURCE CATEGORIES:
    Sources for information in the system are: Employees submitting 
applications for transit subsidies.

 [FR Doc. E8-8906 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-14-M