Privacy Act of 1974; Notice of Updated Systems of Records, 22390-22392 [E8-8904]
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22390
Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices
amended by Public Law 96–83, Federal
Acquisition Regulation (FAR), General
Services Administration Acquisition
Manual (GSAM), GSA Order PBS 2120.1
PURPOSE:
To provide and maintain a system
supporting PBS acquisition contract
preparation, workflow activities,
tracking, and reporting. The system
ensures that the PBS staff prepares,
assembles, and maintains information
necessary for compliance with FAR and
GSAM contracting requirements.
sroberts on PROD1PC70 with NOTICES
ROUTINE USES OF THE SYSTEM RECORDS,
INCLUDING CATEGORIES OF USERS AND THEIR
PURPOSES FOR USING THE SYSTEM:
System information may be accessed
and used by authorized GSA employees
and contractors to conduct official
duties associated with federal
acquisition. Information from this
system may be disclosed as a routine
use:
a. In any legal proceeding, where
pertinent, to which GSA is a party
before a court or administrative body.
b. To a Federal, State, local, or foreign
agency responsible for investigating,
prosecuting, enforcing, or carrying out a
statute, rule, regulation, or order when
GSA becomes aware of a violation or
potential violation of civil or criminal
law or regulation.
c. To duly authorized officials
engaged in investigating or settling a
grievance, complaint, or appeal filed by
an individual who is the subject of the
record.
d. To the Office of Personnel
Management (OPM), the Office of
Management and Budget (OMB), the
Government Accountability Office
(GAO) or other Federal agency when the
information is required for program
evaluation purposes.
e. To another Federal agency in
connection with the hiring or retention
of an employee; the issuance of a
security clearance; the reporting of an
investigation; clarifying a job; the letting
of a contract; or the issuance of a grant,
license, or other benefit to the extent
that the information is relevant and
necessary to a decision.
f. To a Member of Congress or his or
her staff on behalf of and at the request
of the individual who is the subject of
the record.
g. To an expert, consultant, or
contractor of GSA in the performance of
a Federal duty to which the information
is relevant.
h. To the National Archives and
Records Administration (NARA) for
records management purposes.
i. To appropriate agencies, entities,
and persons when (1) the Agency
VerDate Aug<31>2005
20:20 Apr 24, 2008
Jkt 214001
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
GSA or another agency or entity) that
rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with GSA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF SYSTEM RECORDS:
the EAS Program Manager. GSA rules
for individuals requesting access to their
records are published in 41 CFR part
105–64.
CONTESTING RECORD PROCEDURES:
Individuals must contest their
record’s source data and appeal
determinations for correction at the
Central Contractor Registry according to
CCR rules. Individuals may contest their
GSA records’ contents and appeal
determinations according to GSA rules
published in 41 CFR part 105–64.
RECORD SOURCE CATEGORIES:
Information is obtained from the
Central Contractor Registry for
registered and matched vendors who are
offerors or winners of GSA PBS contract
actions.
[FR Doc. E8–8903 Filed 4–24–08; 8:45 am]
BILLING CODE 6820–34–P
STORAGE:
System records and documents are
electronically stored on servers, tape
backups, and/or compact discs.
RETRIEVABILITY:
Records may be retrieved by name
and/or other personal identifier or
appropriate type of designation.
SAFEGUARDS:
System records are safeguarded in
accordance with the requirements of the
Privacy Act, the Computer Security Act,
and the EAS System Security Plan.
Technical, administrative, and
personnel security measures are
implemented to ensure confidentiality
and integrity of the data. Security
measures include password protections,
assigned roles, and transaction tracking.
RETENTION AND DISPOSAL:
Disposition of records will be
according to the National Archives and
Records Administration (NARA)
guidelines, set forth in the GSA Records
Maintenance and Disposition System
(OAD P 1820.2A) handbook.
EAS Program Manager, Systems
Development and Maintenance Division
(PGAB), Office of the PBS Chief
Information Officer, General Services
Administration, 1800 F Street, NW.,
Washington, DC 20405.
NOTIFICATION PROCEDURES:
Individuals may obtain information
about their records from the EAS
Program Manager at the above address.
RECORD ACCESS PROCEDURES:
Requests from individuals for access
to their records should be addressed to
Frm 00070
Fmt 4703
Sfmt 4703
Privacy Act of 1974; Notice of Updated
Systems of Records
General Services
Administration.
ACTION: Notice.
AGENCY:
SUMMARY: GSA reviewed its Privacy Act
systems to ensure that they are relevant,
necessary, accurate, up-to-date, covered
by the appropriate legal or regulatory
authority, and in response to OMB M–
07–16. This notice is a compilation of
updated Privacy Act system of record
notices.
DATES:
Effective May 27, 2008.
Call
or e-mail the GSA Privacy Act Officer:
Telephone 202–208–1317; e-mail
gsa.privacyact@gsa.gov.
FOR FURTHER INFORMATION CONTACT:
GSA Privacy Act Officer
(CIB), General Services Administration,
1800 F Street, NW., Washington, DC
20405.
ADDRESSES:
GSA
undertook and completed an agency
wide review of its Privacy Act systems
of records. As a result of the review GSA
is publishing updated Privacy Act
systems of records notices. Rather than
make numerous piecemeal revisions,
GSA is republishing updated notices for
one of its systems. Nothing in the
revised system notices indicates a
change in authorities or practices
regarding the collection and
maintenance of information. Nor do the
changes impact individuals’ rights to
access or amend their records in the
systems of records. The updated system
SUPPLEMENTARY INFORMATION:
SYSTEM MANAGER AND ADDRESS:
PO 00000
GENERAL SERVICES
ADMINISTRATION
E:\FR\FM\25APN1.SGM
25APN1
Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices
notices also include the new
requirement from OMB Memorandum
M–07–16 regarding a new routine use
that allows agencies to disclose
information in connection with a
response and remedial efforts in the
event of a data breach.
Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/OEA–1
SYSTEM NAME:
Records of Defunct Agencies.
LOCATION:
The system of records is located in the
GSA regional office building, 7th & D
Streets, SW., Washington, DC 20407,
and at the GSA National Payroll Center,
6BCY, 1500 E. Bannister Road, Kansas
City, MO 64131–3088.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of defunct agencies,
including but not limited to,
presidential commissions, committees,
small agencies, and boards, whose
records the GSA services under a
reimbursable agreement.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and financial records,
including but not limited to, time and
attendance cards, payment vouchers,
employee health benefit records,
requests for deductions, tax forms,
including W–2 forms, overtime requests,
leave data, retirement records, and
vendor register and payment tapes.
AUTHORITY FOR MAINTAINING THE SYSTEM:
5 U.S.C. Part III, Subparts D and E, 26
U.S.C. Chapter 24 and 3501, E.O. 9397,
and 31 U.S.C. 1531.
PURPOSE:
To notify the public of the routine use
and storage of payroll, personnel and
financial records stored by GSA for
defunct agencies that are sensitive in
nature.
sroberts on PROD1PC70 with NOTICES
ROUTINE USES OF THE RECORDS IN THE SYSTEM,
INCLUDING TYPES OF USERS AND THE PURPOSES
OF THE USES:
The GSA uses the records for
concluding the administrative
operations of the defunct agency.
Routine uses include providing a copy
of an employee’s Department of the
Treasury Form W–2, and Wage and Tax
Statement, to the State, city, or other
local jurisdiction that has authority to
tax the employee’s pay. The agency also
provides a record under a withholding
agreement between a State, city, or other
jurisdiction and the Department of the
VerDate Aug<31>2005
21:24 Apr 24, 2008
Jkt 214001
Treasury under 5 U.S.C. 5516, 5517, and
5520, or in response to the written
request of an authorized official of the
taxing jurisdiction to the Director, GSA
National Payroll Center (6BCY), 1500
East Bannister Road, Kansas City, MO
64131–3088. The request must include
a copy of the statute or ordinance
showing the authority of the jurisdiction
to tax the employee based on place of
residence, place of employment, or
both.
Under a withholding agreement
between a city and the Department of
the Treasury (5 U.S.C. 5520), the GSA
furnishes copies of executed city tax
withholding certificates to the city in
response to a written request from the
proper city official to the GSA official
named in the paragraph above. Records
are also released to the Government
Accountability Office for audits and to
the Internal Revenue Service for use in
investigations. Additional routine uses
are:
a. To disclose a record to the
appropriate Federal, State, or local
agency responsible for investigating,
prosecuting, enforcing, or implementing
a statute, rule, or regulation, or order,
where the GSA becomes aware of an
indication of a violation, or potential
violation of a civil or criminal law or
regulation.
b. In any legal proceeding, where
pertinent, to which GSA is a party
before a court or administrative body.
c. To authorized officials engaged in
investigating or settling a grievance,
complaint, or appeal filed by an
individual who is the subject of the
record.
d. To a Federal agency in connection
with the hiring or retention of an
employee; the issuance of a security
clearance; the reporting of an
investigation; the letting of a contract; or
the issuance of a grant, license, or other
benefit to the extent that the information
is relevant and necessary to a decision.
e. To the Office of Personnel
Management (OPM), the Office of
Management and Budget (OMB), or the
Government Accountability Office
(GAO) when the information is required
for program evaluation purposes.
f. To an expert, consultant, or
contractor of GSA in the performance of
a Federal duty to which the information
is relevant and a physician to conduct
a fitness-for-duty examination of a GSA
officer or employee.
g. To disclose a record to the OPM
concerning pay, benefits, retirement
deductions, and other information
needed under that agency’s
responsibility to evaluate Federal
personnel management.
PO 00000
Frm 00071
Fmt 4703
Sfmt 4703
22391
h. To the National Archives and
Records Administration (NARA) for
records management purposes.
i. To appropriate agencies, entities,
and persons when (1) the Agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
GSA or another agency or entity) that
rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with GSA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
To the extent that official personnel
records in the GSA’s custody are
covered within systems of records
published by the OPM as Governmentwide records, the records are considered
part of the Government-wide system.
Other personnel records covered by
notices published by the GSA and
considered to be separate systems of
records may be transferred to the OPM
under personnel programs as a routine
use.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are in file folders and
card files. Microfiche records on
microfiche sheets are stored in cabinets.
CD–ROMs and floppy disks are stored
in file cabinets.
RETRIEVABILITY:
Payroll records are retrievable by
Social Security Number and other
records by name.
SAFEGUARDS:
When not in use by an authorized
person, the records are stored in locked
metal containers or in secured rooms.
RETENTION AND DISPOSAL:
The Division Director of the Agency
Liaison Division and the National
Payroll Center disposes of the records as
scheduled in the handbook, GSA
Records Maintenance and Disposition
System (OAD P 1820.2).
SYSTEM MANAGER AND ADDRESS:
The system managers are the Director,
Agency Liaison Division (WB–E),
E:\FR\FM\25APN1.SGM
25APN1
22392
Federal Register / Vol. 73, No. 81 / Friday, April 25, 2008 / Notices
General Services Administration, 7th &
D Streets, SW., Washington, DC 20407
and the Director, GSA National Payroll
Center, 6BCY, 1500 E. Bannister Road,
Kansas City, MO 64131–3088.
NOTIFICATION PROCEDURE:
Requests to review or receive a copy
of a record should be sent to the system
manager named above.
RECORD ACCESS PROCEDURE:
one of its systems. Nothing in the
revised system notices indicates a
change in authorities or practices
regarding the collection and
maintenance of information. Nor do the
changes impact individuals’ rights to
access or amend their records in the
systems of records. The updated system
notices also includes the new
requirement from OMB Memorandum
M–07–16 regarding a new routine use
that allows agencies to disclose
information in connection with a
response and remedial efforts in the
event of a data breach.
See 41 CFR part 105–64, published in
the Federal Register, for the procedures.
Address your written request to review
or copy records to the system manager,
with the words ‘‘Privacy Act Request’’
written on the letter and on the
envelope.
Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
CONTESTING RECORD PROCEDURE:
GSA/TRANSIT–1
See 41 CFR part 105–64.
SYSTEM NAME:
RECORD SOURCES:
When it shuts down, the agency that
the GSA services publishes a notice in
the Federal Register transferring
administrative responsibility for the
records to the GSA.
[FR Doc. E8–8904 Filed 4–24–08; 8:45 am]
BILLING CODE 6820–34–P
Transportation Benefits Records.
SYSTEM LOCATION:
System records are maintained by the
Office of the Chief Human Capital
Officer (C), 1800 F Street, NW.,
Washington, DC 20405; and by each of
GSA’s regional offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
GENERAL SERVICES
ADMINISTRATION
Privacy Act of 1974; Notice of Updated
Systems of Records
CATEGORIES OF RECORDS IN THE SYSTEM:
General Services
Administration.
ACTION: Notice.
AGENCY:
SUMMARY: The General Services
Administration (GSA) reviewed its
Privacy Act systems to ensure that they
are relevant, necessary, accurate, up-todate, covered by the appropriate legal or
regulatory authority, and in response to
OMB M–07–16. This notice is a
compilation of updated Privacy Act
system of record notices.
DATES: Effective May 27, 2008.
FOR FURTHER INFORMATION CONTACT: Call
or e-mail the GSA Privacy Act Officer:
telephone 202–208–1317; e-mail
gsa.privacyact@gsa.gov.
GSA Privacy Act Officer
(CIB), General Services Administration,
1800 F Street, NW., Washington, DC
20405.
ADDRESSES:
GSA
undertook and completed an agency
wide review of its Privacy Act systems
of records. As a result of the review GSA
is publishing updated Privacy Act
systems of records notices. Rather than
make numerous piecemeal revisions,
GSA is republishing updated notices for
sroberts on PROD1PC70 with NOTICES
SUPPLEMENTARY INFORMATION:
VerDate Aug<31>2005
20:20 Apr 24, 2008
Employees applying for transit
subsidies for use of public
transportation and vanpools to and from
the workplace.
Jkt 214001
Record categories may include name,
home address, Social Security Number,
work organization and location, mode of
transportation, and commuting costs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
E.O. 13150; 26 U.S.C. 132(f); and
Federal Employees Clean Air Incentives
Act (section 2(a) of Public Law 103–172,
found at 5 U.S.C. 7905), as amended.
PURPOSE:
To establish and maintain systems for
providing transportation fringe benefits
to employees who use mass
transportation to commute to and from
work.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
System information is used to
determine the eligibility of applicants
for transportation benefits and to
disburse benefits to eligible employees
through the Department of
Transportation. Information also may be
disclosed as a routine use:
a. In any legal proceeding, where
pertinent, to which GSA is a party
before a court or administrative body.
PO 00000
Frm 00072
Fmt 4703
Sfmt 4703
b. To authorized officials engaged in
investigating or settling a grievance,
complaint, or appeal filed by an
individual who is the subject of the
record.
c. To a Federal agency in connection
with the hiring or retention of an
employee; the issuance of a security
clearance; the reporting of an
investigation; the letting of a contract; or
the issuance of a grant, license, or other
benefit to the extent that the information
is relevant and necessary to a decision.
d. To the Office of Personnel
Management (OPM), the Office of
Management and Budget (OMB), or the
Government Accountability Office
(GAO) when the information is required
for program evaluation purposes.
e. To a Member of Congress or staff on
behalf of and at the request of the
individual who is the subject of the
record.
f. To an expert, consultant, or
contractor of GSA in the performance of
a Federal duty to which the information
is relevant.
g. To the National Archives and
Records Administration (NARA) for
records management purposes.
h. To appropriate agencies, entities,
and persons when (1) the Agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
GSA or another agency or entity) that
rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with GSA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
System records are stored
electronically and on paper.
RETRIEVABILITY:
Records may be retrieved by name,
Social Security Number, or other
identifier in the system.
SAFEGUARDS:
Records are safeguarded in
accordance with the Privacy Act and the
Computer Security Act. Technical,
E:\FR\FM\25APN1.SGM
25APN1
]]>Agencies
[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22390-22392]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8904]
-----------------------------------------------------------------------
GENERAL SERVICES ADMINISTRATION
Privacy Act of 1974; Notice of Updated Systems of Records
AGENCY: General Services Administration.
ACTION: Notice.
-----------------------------------------------------------------------
SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are
relevant, necessary, accurate, up-to-date, covered by the appropriate
legal or regulatory authority, and in response to OMB M-07-16. This
notice is a compilation of updated Privacy Act system of record
notices.
DATES: Effective May 27, 2008.
FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act
Officer: Telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.
ADDRESSES: GSA Privacy Act Officer (CIB), General Services
Administration, 1800 F Street, NW., Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency wide
review of its Privacy Act systems of records. As a result of the review
GSA is publishing updated Privacy Act systems of records notices.
Rather than make numerous piecemeal revisions, GSA is republishing
updated notices for one of its systems. Nothing in the revised system
notices indicates a change in authorities or practices regarding the
collection and maintenance of information. Nor do the changes impact
individuals' rights to access or amend their records in the systems of
records. The updated system
[[Page 22391]]
notices also include the new requirement from OMB Memorandum M-07-16
regarding a new routine use that allows agencies to disclose
information in connection with a response and remedial efforts in the
event of a data breach.
Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/OEA-1
SYSTEM NAME:
Records of Defunct Agencies.
LOCATION:
The system of records is located in the GSA regional office
building, 7th & D Streets, SW., Washington, DC 20407, and at the GSA
National Payroll Center, 6BCY, 1500 E. Bannister Road, Kansas City, MO
64131-3088.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of defunct agencies, including but not limited to,
presidential commissions, committees, small agencies, and boards, whose
records the GSA services under a reimbursable agreement.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and financial records, including but not limited to, time
and attendance cards, payment vouchers, employee health benefit
records, requests for deductions, tax forms, including W-2 forms,
overtime requests, leave data, retirement records, and vendor register
and payment tapes.
AUTHORITY FOR MAINTAINING THE SYSTEM:
5 U.S.C. Part III, Subparts D and E, 26 U.S.C. Chapter 24 and 3501,
E.O. 9397, and 31 U.S.C. 1531.
PURPOSE:
To notify the public of the routine use and storage of payroll,
personnel and financial records stored by GSA for defunct agencies that
are sensitive in nature.
ROUTINE USES OF THE RECORDS IN THE SYSTEM, INCLUDING TYPES OF USERS AND
THE PURPOSES OF THE USES:
The GSA uses the records for concluding the administrative
operations of the defunct agency. Routine uses include providing a copy
of an employee's Department of the Treasury Form W-2, and Wage and Tax
Statement, to the State, city, or other local jurisdiction that has
authority to tax the employee's pay. The agency also provides a record
under a withholding agreement between a State, city, or other
jurisdiction and the Department of the Treasury under 5 U.S.C. 5516,
5517, and 5520, or in response to the written request of an authorized
official of the taxing jurisdiction to the Director, GSA National
Payroll Center (6BCY), 1500 East Bannister Road, Kansas City, MO 64131-
3088. The request must include a copy of the statute or ordinance
showing the authority of the jurisdiction to tax the employee based on
place of residence, place of employment, or both.
Under a withholding agreement between a city and the Department of
the Treasury (5 U.S.C. 5520), the GSA furnishes copies of executed city
tax withholding certificates to the city in response to a written
request from the proper city official to the GSA official named in the
paragraph above. Records are also released to the Government
Accountability Office for audits and to the Internal Revenue Service
for use in investigations. Additional routine uses are:
a. To disclose a record to the appropriate Federal, State, or local
agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, or regulation, or order, where the GSA
becomes aware of an indication of a violation, or potential violation
of a civil or criminal law or regulation.
b. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
c. To authorized officials engaged in investigating or settling a
grievance, complaint, or appeal filed by an individual who is the
subject of the record.
d. To a Federal agency in connection with the hiring or retention
of an employee; the issuance of a security clearance; the reporting of
an investigation; the letting of a contract; or the issuance of a
grant, license, or other benefit to the extent that the information is
relevant and necessary to a decision.
e. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
f. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant and
a physician to conduct a fitness-for-duty examination of a GSA officer
or employee.
g. To disclose a record to the OPM concerning pay, benefits,
retirement deductions, and other information needed under that agency's
responsibility to evaluate Federal personnel management.
h. To the National Archives and Records Administration (NARA) for
records management purposes.
i. To appropriate agencies, entities, and persons when (1) the
Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with GSA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
To the extent that official personnel records in the GSA's custody
are covered within systems of records published by the OPM as
Government-wide records, the records are considered part of the
Government-wide system. Other personnel records covered by notices
published by the GSA and considered to be separate systems of records
may be transferred to the OPM under personnel programs as a routine
use.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are in file folders and card files. Microfiche
records on microfiche sheets are stored in cabinets. CD-ROMs and floppy
disks are stored in file cabinets.
RETRIEVABILITY:
Payroll records are retrievable by Social Security Number and other
records by name.
SAFEGUARDS:
When not in use by an authorized person, the records are stored in
locked metal containers or in secured rooms.
RETENTION AND DISPOSAL:
The Division Director of the Agency Liaison Division and the
National Payroll Center disposes of the records as scheduled in the
handbook, GSA Records Maintenance and Disposition System (OAD P
1820.2).
SYSTEM MANAGER AND ADDRESS:
The system managers are the Director, Agency Liaison Division (WB-
E),
[[Page 22392]]
General Services Administration, 7th & D Streets, SW., Washington, DC
20407 and the Director, GSA National Payroll Center, 6BCY, 1500 E.
Bannister Road, Kansas City, MO 64131-3088.
NOTIFICATION PROCEDURE:
Requests to review or receive a copy of a record should be sent to
the system manager named above.
RECORD ACCESS PROCEDURE:
See 41 CFR part 105-64, published in the Federal Register, for the
procedures. Address your written request to review or copy records to
the system manager, with the words ``Privacy Act Request'' written on
the letter and on the envelope.
CONTESTING RECORD PROCEDURE:
See 41 CFR part 105-64.
RECORD SOURCES:
When it shuts down, the agency that the GSA services publishes a
notice in the Federal Register transferring administrative
responsibility for the records to the GSA.
[FR Doc. E8-8904 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P
