Privacy Act of 1974; Notice of Updated Systems of Records, 22388-22389 [E8-8900]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22388-22389]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8900]


-----------------------------------------------------------------------

GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/OAP-3

SYSTEM NAME:
    Federal Procurement Data System--Next Generation (FPDS-NG).

SYSTEM LOCATION:
    Electronic records are maintained by the FPDS-NG contractor in a 
secure computer facility. Contact the system manager for additional 
information.

SYSTEM LOCATION:
    FPDS-NG includes information on individuals who are sole 
proprietors who have or had contracts with the Federal Government.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system collects, processes, and maintains official statistical 
data on Federal contracting, including:
    a. Information on individual federal contractors that may include 
name, DUNS (Data Universal Numbering System) number, and Social 
Security Number as the Taxpayer Identification Number (TIN).
    b. Contracts that are unclassified but may be considered sensitive 
due to insight they may provide into federal government activities in 
conjunction with data from other federal contracts.

AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
     Public Law 93-400 Office of Federal Procurement Policy Act, as 
amended; 41 U.S.C. 405, 417.

PURPOSE:
    To establish and maintain a system for assembling, organizing, and 
presenting contract procurement data for the federal government and the 
public sector.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM:
    Information in this system may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To an authorized appeal or grievance examiner, formal complaints 
examiner, equal employment opportunity investigator, arbitrator, or 
other duly authorized official engaged in investigation or settlement 
of a grievance, complaint, or appeal filed by an individual to whom the 
information pertains.
    d. To the Office of Management and Budget (OMB) and the Government 
Accountability Office (GAO) in accordance with their responsibilities 
for evaluating Federal programs.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To authorized officials of the agency that provided the 
information for inclusion in the system.
    g. To an expert, consultant, or contractor in the performance of a 
Federal duty to which the information is relevant.
    h. To provide recurring or special reports to the President, 
Congress, the Government Accountability Office, Federal Executive 
agencies, and the general public.
    i. As a means of measuring and assessing the impact of Federal 
contracting on the nation's economy and the extent to which small, 
veteran-owned small, service-disabled veteran-owned small, HUBZone 
small, small disadvantaged and woman-owned small business concerns are 
sharing in Federal contracts.
    j. To provide information for policy and management control 
purposes.
    k. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    Information may be collected electronically and may be stored on 
electronic media, as appropriate. Electronic records are kept on server

[[Page 22389]]

hard drives and electronic backup devices.

RETRIEVABILITY:
    Records are retrievable by a variety of fields, the key for 
individual records being the unique Procurement Instrument Identifier 
(PIID).

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and the FPDS-NG System 
Security Plan. Technical, administrative, and personnel security 
measures are implemented to ensure confidentiality and integrity of the 
system data that is stored, processed, and transmitted. Electronic 
records are protected by passwords and other appropriate security 
measures.
    Data entry is limited to authorized users whose names and levels of 
access are maintained by federal agencies and the information is 
securely stored online. Unclassified but sensitive contract data in the 
system is restricted to those who have access within the federal 
agency. Agencies determine when their contract information may be made 
available for viewing by other agencies and the public.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the GSA 
Records Maintenance and Disposition System handbooks OAD P 1820.2A and 
CIO P 1820.1, and authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    Federal Procurement Data Center Program Manager, Integrated 
Acquisition Environment (GSA/IAE/VSI), Office of The Chief Acquisition 
Officer, Suite 911, Crystal Park I, 2011 Crystal Drive, Arlington, VA 
22202.

NOTIFICATION PROCEDURES:
    An individual may obtain information on whether the system contains 
his or her record by registering with FPDS-NG as a public user and 
using one or more of the various search capabilities to search for the 
record, or by addressing the inquiry to the system manager. Requests 
for system information that is releasable under the Freedom of 
Information Act (FOIA) may be directed to the Federal Procurement Data 
Center Program Manager through the FOIA Requestor Service Center, 1800 
F St., NW., Room 7126, Washington, DC 20405.

RECORD ACCESS PROCEDURES:
    Any individual may register with FPDS-NG as a public user and use 
one or more of the various search capabilities to search for federal 
contracts after they have been awarded and entered into FPDS-NG. 
Individuals also may request access to their information from the 
system manager. The public may obtain releasable information by 
submitting a FOIA request to the Federal Procurement Data Center 
Program Manager through the FOIA Requestor Service Center.

CONTESTING RECORD PROCEDURES:
    GSA establishes the rules for access to federal contracts. 
Individuals may contest the contents of a contract by contacting the 
contracting office in the department or agency that awarded the 
contract.

RECORD SOURCE CATEGORIES:
    Information is obtained from federal agencies who report federal 
contracts after award according to the reporting requirements included 
in the Federal Acquisition Regulation Subpart 4.6--Contract Reporting. 
These records may contain the names of individuals, their DUNS number, 
and Taxpayer Identification Number (TIN).

 [FR Doc. E8-8900 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P